HomeMy WebLinkAbout4136 Resolution - PSA for Sylvester Improvements Design Srvs
Local Agency A&E Professional Services
Cost Plus Fixed Fee Consultant Agreement
Agreement Number:
Firm/Organization Legal Name (do not use dba’s):
Address Federal Aid Number
UBI Number Federal TIN or SSN Number
Execution Date Completion Date
1099 Form Required
Yes No
Federal Participation
Yes No
Project Title
Description of Work
Yes No DBE Participation
Yes No MBE Participation
Yes No WBE Participation
Yes No SBE Participation
Total Amount Authorized:
Management Reserve Fund:
Maximum Amount Payable:
Index of Exhibits
Exhibit A
Exhibit B
Exhibit C
Exhibit D
Exhibit E
Exhibit F
Exhibit G
Exhibit H
Exhibit I
Exhibit J
Scope of Work
DBE Participation
Preparation and Delivery of Electronic Engineering and Other Data
Prime Consultant Cost Computations
Sub-consultant Cost Computations
Title VI Assurances
Certification Documents
Liability Insurance Increase
Alleged Consultant Design Error Procedures
Consultant Claim Procedures Agreement Number:
Page 1 of 14 Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement
Revised 02/01/2021
THIS AGREEMENT, made and entered into as shown in the “Execution Date” box on page one (1) of this
AGREEMENT, between the ,
hereinafter called the “AGENCY,” and the “Firm / Organization Name” referenced on page one (1) of this
AGREEMENT, hereinafter called the “CONSULTANT.”
WHEREAS, the AGENCY desires to accomplish the work referenced in “Description of Work” on page one (1)
of this AGREEMENT and hereafter called the “SERVICES;” and does not have sufficient staff to meet the required
commitment and therefore deems it advisable and desirable to engage the assistance of a CONSULTANT to provide
the necessary SERVICES; and
WHEREAS, the CONSULTANT represents that they comply with the Washington State Statutes relating
to professional registration, if applicable, and has signified a willingness to furnish consulting services to
the AGENCY.
NOW, THEREFORE, in consideration of the terms, conditions, covenants, and performance contained herein,
or attached and incorporated and made a part hereof, the parties hereto agree as follows:
I.General Description of Work
The work under this AGREEMENT shall consist of the above-described SERVICES as herein defined, and
necessary to accomplish the completed work for this project. The CONSULTANT shall furnish all services, labor,
and related equipment and, if applicable, sub-consultants and subcontractors necessary to conduct and complete the
SERVICES as designated elsewhere in this AGREEMENT.
II.General Scope of Work
The Scope of Work and projected level of effort required for these SERVICES is described in Exhibit “A” attached
hereto and by this reference made a part of this AGREEMENT. The General Scope of Work was developed
utilizing performance based contracting methodologies.
III.General Requirements
All aspects of coordination of the work of this AGREEMENT with outside agencies, groups, or individuals shall
receive advance approval by the AGENCY. Necessary contacts and meetings with agencies, groups, and/or
individuals shall be coordinated through the AGENCY. The CONSULTANT shall attend coordination, progress,
and presentation meetings with the AGENCY and/or such State, Federal, Community, City, or County officials,
groups or individuals as may be requested by the AGENCY. The AGENCY will provide the CONSULTANT
sufficient notice prior to meetings requiring CONSULTANT participation. The minimum required hours or days’
notice shall be agreed to between the AGENCY and the CONSULTANT and shown in Exhibit “A.”
The CONSULTANT shall prepare a monthly progress report, in a form approved by the AGENCY, which will
outline in written and graphical form the various phases and the order of performance of the SERVICES in
sufficient detail so that the progress of the SERVICES can easily be evaluated.
The CONSULTANT, any sub-consultants, and the AGENCY shall comply with all Federal, State, and local laws,
rules, codes, regulations, and all AGENCY policies and directives, applicable to the work to be performed under
this AGREEMENT. This AGREEMENT shall be interpreted and construed in accordance with the laws of the State
of Washington.
Agreement Number:
Page 2 of 14 Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement
Revised 02/01/2021
Participation for Disadvantaged Business Enterprises (DBE) or Small Business Enterprises (SBE), if required, per
49 CFR Part 26, shall be shown on the heading of this AGREEMENT. If DBE firms are utilized at the
commencement of this AGREEMENT, the amounts authorized to each firm and their certification number will be
shown on Exhibit “B” attached hereto and by this reference made part of this AGREEMENT. If the Prime
CONSULTANT is a DBE certified firm they must comply with the Commercial Useful Function (CUF)
regulation outlined in the AGENCY’s “DBE Program Participation Plan” and perform a minimum of 30% of the
total amount of this AGREEMENT. It is recommended, but not required, that non-DBE Prime CONSULTANTS
perform a minimum of 30% of the total amount of this AGREEMENT.
In the absents of a mandatory DBE goal, a voluntary SBE goal amount of ten percent of the Consultant Agreement
is established. The Consultant shall develop a SBE Participation Plan prior to commencing work. Although the
goal is voluntary, the outreach efforts to provide SBE maximum practicable opportunities are not.
The CONSULTANT, on a monthly basis, shall enter the amounts paid to all firms (including Prime)
involved with this AGREEMENT into the wsdot.diversitycompliance.com program. Payment information
shall identify any DBE Participation.
All Reports, PS&E materials, and other data furnished to the CONSULTANT by the AGENCY shall be returned.
All electronic files, prepared by the CONSULTANT, must meet the requirements as outlined in Exhibit “C –
Preparation and Delivery of Electronic Engineering and other Data.”
All designs, drawings, specifications, documents, and other work products, including all electronic files, prepared
by the CONSULTANT prior to completion or termination of this AGREEMENT are instruments of service for
these SERVICES, and are the property of the AGENCY. Reuse by the AGENCY or by others, acting through or
on behalf of the AGENCY of any such instruments of service, not occurring as a part of this SERVICE, shall
be without liability or legal exposure to the CONSULTANT.
Any and all notices or requests required under this AGREEMENT shall be made in writing and sent to the other
party by (i) certified mail, return receipt requested, or (ii) by email or facsimile, to the address set forth below:
If to AGENCY: If to CONSULTANT:
Name: Name:
Agency: Agency:
Address: Address:
City: State: Zip: City: State: Zip:
Email: Email:
Phone: Phone:
Facsimile: Facsimile:
IV.Time for Beginning and Completion
The CONSULTANT shall not begin any work under the terms of this AGREEMENT until authorized in writing by
the AGENCY. All work under this AGREEMENT shall be completed by the date shown in the heading of this
AGREEMENT titled “Completion Date.”
The established completion time shall not be extended because of any delays attributable to the CONSULTANT,
but may be extended by the AGENCY in the event of a delay attributable to the AGENCY, or because of
unavoidable delays caused by an act of GOD, governmental actions, or other conditions beyond the control of the
CONSULTANT. A prior supplemental AGREEMENT issued by the AGENCY is required to extend the
established completion time.
Agreement Number:
Page 3 of 14 Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant
Agreement Revised 02/01/2021
V.Payment Provisions
The CONSULTANT shall be paid by the AGENCY for completed SERVICES rendered under this AGREEMENT
as provided hereinafter. Such payment shall be full compensation for SERVICES performed or SERVICES
rendered and for all labor, materials, supplies, equipment, and incidentals necessary to complete SERVICES,
specified in Section II, “Scope of Work”. The CONSULTANT shall conform to all applicable portions of 48 CFR
Part 31 (www.ecfr.gov). The estimate in support of the Cost Plus Fixed Fee amount is attached hereto as Exhibits
“D” and “E” and by this reference made part of this AGREEMENT.
A.Actual Costs: Payment for all consulting services for this PROJECT shall be on the basis of the
CONSULTANT’S actual cost plus a fixed fee. The actual cost shall include direct salary cost, indirect cost rate,
and direct non-salary costs.
1.Direct (RAW) Labor Costs: The Direct (RAW) Labor Cost is the direct salary paid to principals,
professional, technical, and clerical personnel for the time they are productively engaged in work necessary
to fulfill the terms of this AGREEMENT. The CONSULTANT shall maintain support data to verify the
direct salary costs billed to the AGENCY.
2.Indirect Cost Rate (ICR) Costs: ICR Costs are those costs, other than direct costs, which are included as such
on the books of the CONSULTANT in the normal everyday keeping of its books. Progress payments shall
be made at the ICR rates shown in attached Exhibits “D” and “E” of this AGREEMENT. Total
ICR payment shall be based on Actual Costs. The AGENCY agrees to reimburse the CONSULTANT
the actual ICR costs verified by audit, up to the Maximum Total Amount Payable, authorized under this
AGREEMENT, when accumulated with all other Actual Costs.
A summary of the CONSULTANT’S cost estimate and the ICR percentage is shown in Exhibits “D” and
“E”, attached hereto and by this reference made part of this AGREEMENT. The CONSULTANT (prime and
all A&E sub-consultants) will submit to the AGENCY within six (6) months after the end of each firm’s
fiscal year, an ICR schedule in the format required by the AGENCY (cost category, dollar expenditures, etc.)
for the purpose of adjusting the ICR rate for billings received and paid during the fiscal year represented by
the ICR schedule. It shall also be used for the computation of progress payments during the following year
and for retroactively adjusting the previous year’s ICR cost to reflect the actual rate. The ICR schedule will
be sent to Email: ConsultantRates@wsdot.wa.gov.
Failure to supply this information by either the prime CONSULTANT or any of their A&E sub-consultants
shall cause the AGENCY to withhold payment of the billed ICR costs until such time as the required
information is received and an overhead rate for billing purposes is approved.
The AGENCY’s Project Manager and/or the Federal Government may perform an audit of the
CONSULTANT’S books and records at any time during regular business hours to determine the actual ICR
rate, if they so desire.
3.Direct Non-Salary Costs: Direct Non-Salary Costs will be reimbursed at the Actual Cost to the
CONSULTANT. (excluding Meals, which are reimbursed at the per diem rates identified in this section)
These charges may include, but are not limited to, the following items: travel, printing, long distance
telephone, supplies, computer charges and fees of sub-consultants. Air or train travel will be reimbursed
only to economy class levels unless otherwise approved by the AGENCY. The CONSULTANT shall
comply with the rules and regulations regarding travel costs (excluding air, train, and rental car costs) in
accordance with WSDOT’s Accounting Manual M 13-82, Chapter 10 – Travel Rules and Procedures, and
revisions thereto. Air, train, and rental car costs shall be reimbursed in accordance with 48 Code of Federal
Regulations (CFR) Part 31.205-46 “Travel Costs.” The billing for Direct Non-Salary Costs shall include an
itemized listing of the charges directly identifiable with the PROJECT. The CONSULTANT shall maintain
the original supporting documents in their office. Copies of the original supporting documents shall be
supplied to the AGENCY upon request. All above charges must be necessary for the services provided
under this AGREEMENT.Agreement Number:
Page 4 of 14 Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement
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4.Fixed Fee: The Fixed Fee, which represents the CONSULTANT’S profit, is shown in attached Exhibits “D”
and “E” of this AGREEMENT. This fee is based on the Scope of Work defined in this AGREEMENT and
the estimated person-hours required to perform the stated Scope of Work. In the event the CONSULTANT
enters into a supplemental AGREEMENT for additional work, the supplemental AGREEMENT may
include provisions for the added costs and an appropriate additional fee. The Fixed Fee will be prorated
and paid monthly in proportion to the percentage of work completed by the CONSULTANT and reported
in the Monthly Progress Reports accompanying the billings. Any portion of the Fixed Fee earned but not
previously paid in the progress payments will be covered in the final payment, subject to the provisions of
Section IX entitled “Termination of Agreement.”
5.Management Reserve Fund (MRF): The AGENCY may desire to establish MRF to provide the Agreement
Administrator with the flexibility to authorize additional funds to the AGREEMENT for allowable
unforeseen costs, or reimbursing the CONSULTANT for additional work beyond that already defined in
this AGREEMENT. Such authorization(s) shall be in writing and shall not exceed the lesser of $100,000 or
10% of the Total Amount Authorized as shown in the heading of this AGREEMENT. The amount included
for the MRF is shown in the heading of this AGREEMENT. This fund may not be replenished. Any
changes requiring additional costs in excess of the MRF shall be made in accordance with Section XIII,
“Extra Work.”
6.Maximum Total Amount Payable: The Maximum Total Amount Payable by the AGENCY to the
CONSULTANT under this AGREEMENT shall not exceed the amount shown in the heading of this
AGREEMENT. The Maximum Total Amount Payable is comprised of the Total Amount Authorized, and
the MRF. The Maximum Total Amount Payable does not include payment for Extra Work as stipulated in
Section XIII, “Extra Work.” No minimum amount payable is guaranteed under this AGREEMENT.
B. Monthly Progress Payments: The CONSULTANT may submit billings to the AGENCY for reimbursement of
Actual Costs plus the ICR and calculated fee on a monthly basis during the progress of the work. Such billings
shall be in a format approved by the AGENCY and accompanied by the monthly progress reports required under
Section III, “General Requirements” of this AGREEMENT. The billings will be supported by an itemized
listing for each item including Direct (RAW) Labor, Direct Non-Salary, and allowable ICR Costs to which will
be added the prorated Fixed Fee. To provide a means of verifying the billed Direct (RAW) Labor costs for
CONSULTANT employees, the AGENCY may conduct employee interviews. These interviews may consist of
recording the names, titles, Direct (RAW) Labor rates, and present duties of those employees performing work
on the PROJECT at the time of the interview.
C.Final Payment: Final Payment of any balance due the CONSULTANT of the gross amount earned will be made
promptly upon its verification by the AGENCY after the completion of the work under this AGREEMENT,
contingent, if applicable, upon receipt of all PS&E, plans, maps, notes, reports, electronic data and other related
documents which are required to be furnished under this AGREEMENT. Acceptance of such Final Payment by
the CONSULTANT shall constitute a release of all claims for payment, which the CONSULTANT may have
against the AGENCY unless such claims are specifically reserved in writing and transmitted to the AGENCY by
the CONSULTANT prior to its acceptance. Said Final Payment shall not, however, be a bar to any claims that
the AGENCY may have against the CONSULTANT or to any remedies the AGENCY may pursue with respect
to such claims.
The payment of any billing will not constitute agreement as to the appropriateness of any item and at the time
of final audit; all required adjustments will be made and reflected in a final payment. In the event that such
final audit reveals an overpayment to the CONSULTANT, the CONSULTANT will refund such overpayment to
the AGENCY within thirty (30) calendar days of notice of the overpayment. Such refund shall not constitute
a waiver by the CONSULTANT for any claims relating to the validity of a finding by the AGENCY of
overpayment. The CONSULTANT has twenty (20) working days after receipt of the final POST AUDIT to
begin the appeal process to the AGENCY for audit findings.
Agreement Number:
Page 5 of 14 Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement
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D.Inspection of Cost Records: The CONSULTANT and their sub-consultants shall keep available for inspection
by representatives of the AGENCY and the United States, for a period of six (6) years after receipt of final
payment, the cost records and accounts pertaining to this AGREEMENT and all items related to or bearing upon
these records with the following exception: if any litigation, claim or audit arising out of, in connection with,
or related to this AGREEMENT is initiated before the expiration of the six (6) year period, the cost records and
accounts shall be retained until such litigation, claim, or audit involving the records is completed.
An interim or post audit may be performed on this AGREEMENT. The audit, if any, will be performed by the
State Auditor, WSDOT’s Internal Audit Office and/or at the request of the AGENCY’s Project Manager.
VI.Sub-Contracting
The AGENCY permits subcontracts for those items of SERVICES as shown in Exhibit “A” attached hereto and by
this reference made part of this AGREEMENT.
The CONSULTANT shall not subcontract for the performance of any SERVICE under this AGREEMENT without
prior written permission of the AGENCY. No permission for subcontracting shall create, between the AGENCY
and sub-consultant, any contract or any other relationship.
Compensation for this sub-consultant SERVICES shall be based on the cost factors shown on Exhibit “E” attached
hereto and by this reference made part of this AGREEMENT.
The SERVICES of the sub-consultant shall not exceed its maximum amount payable identified in each sub-
consultant cost estimate unless a prior written approval has been issued by the AGENCY.
All reimbursable direct labor, indirect cost rate, direct non-salary costs and fixed fee costs for the sub-consultant
shall be negotiated and substantiated in accordance with section V “Payment Provisions” herein and shall be
memorialized in a final written acknowledgement between the parties.
All subcontracts shall contain all applicable provisions of this AGREEMENT, and the CONSULTANT shall require
each sub-consultant or subcontractor, of any tier, to abide by the terms and conditions of this AGREEMENT. With
respect to sub-consultant payment, the CONSULTANT shall comply with all applicable sections of the STATE’s
Prompt Payment laws as set forth in RCW 39.04.250 and RCW 39.76.011.
The CONSULTANT, sub-recipient, or sub-consultant shall not discriminate on the basis of race, color, national
origin, or sex in the performance of this AGREEMENT. The CONSULTANT shall carry out applicable
requirements of 49 CFR Part 26 in the award and administration of DOT-assisted contracts. Failure by the
CONSULTANT to carry out these requirements is a material breach of this AGREEMENT, which may result in the
termination of this AGREEMENT or such other remedy as the recipient deems appropriate.
VII.Employment and Organizational Conflict of Interest
The CONSULTANT warrants that they have not employed or retained any company or person, other than a bona
fide employee working solely for the CONSULTANT, to solicit or secure this contract, and that it has not paid or
agreed to pay any company or person, other than a bona fide employee working solely for the CONSULTANT, any
fee, commission, percentage, brokerage fee, gift, or any other consideration, contingent upon or resulting from the
award or making of this contract. For breach or violation of this warrant, the AGENCY shall have the right to annul
this AGREEMENT without liability or, in its discretion, to deduct from this AGREEMENT price or consideration
or otherwise recover the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee.
Any and all employees of the CONSULTANT or other persons while engaged in the performance of any work
or services required of the CONSULTANT under this AGREEMENT, shall be considered employees of the
CONSULTANT only and not of the AGENCY, and any and all claims that may arise under any Workmen’s
Agreement Number:
Page 6 of 14 Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement
Revised 02/01/2021
Compensation Act on behalf of said employees or other persons while so engaged, and any and all claims made
by a third party as a consequence of any act or omission on the part of the CONSULTANT’s employees or other
persons while so engaged on any of the work or services provided to be rendered herein, shall be the sole obligation
and responsibility of the CONSULTANT.
The CONSULTANT shall not engage, on a full- or part-time basis, or other basis, during the period of this
AGREEMENT, any professional or technical personnel who are, or have been, at any time during the period of this
AGREEMENT, in the employ of the United States Department of Transportation or the AGENCY, except regularly
retired employees, without written consent of the public employer of such person if he/she will be working on this
AGREEMENT for the CONSULTANT.
VIII.Nondiscrimination
During the performance of this AGREEMENT, the CONSULTANT, for itself, its assignees, sub-consultants,
subcontractors and successors in interest, agrees to comply with the following laws and regulations:
Title VI of the Civil Rights Act of 1964 • Civil Rights Restoration Act of 1987
(42 U.S.C. Chapter 21 Subchapter V § 2000d (Public Law 100-259)
through 2000d-4a) • American with Disabilities Act of 1990
•Federal-aid Highway Act of 1973 (42 U.S.C. Chapter 126 § 12101 et. seq.)
(23 U.S.C. Chapter 3 § 324)• 23 CFR Part 200
•Rehabilitation Act of 1973 49 CFR Part 21(29 U.S.C. Chapter 16 Subchapter V § 794) 49 CFR Part 26•Age Discrimination Act of 1975 •RCW 49.60.180(42 U.S.C. Chapter 76 § 6101 et. seq.)
In relation to Title VI of the Civil Rights Act of 1964, the CONSULTANT is bound by the provisions of Exhibit “F”
attached hereto and by this reference made part of this AGREEMENT, and shall include the attached Exhibit “F” in
every sub-contract, including procurement of materials and leases of equipment, unless exempt by the Regulations
or directives issued pursuant thereto.
IX.Termination of Agreement
The right is reserved by the AGENCY to terminate this AGREEMENT at any time with or without cause upon ten
(10)days written notice to the CONSULTANT.
In the event this AGREEMENT is terminated by the AGENCY, other than for default on the part of the
CONSULTANT, a final payment shall be made to the CONSULTANT for actual hours charged and any appropriate
fixed fee percentage at the time of termination of this AGREEMENT, plus any direct non-salary costs incurred up to
the time of termination of this AGREEMENT.
No payment shall be made for any SERVICES completed after ten (10) days following receipt by the
CONSULTANT of the notice to terminate. If the accumulated payment made to the CONSULTANT prior to Notice
of Termination exceeds the total amount that would be due when computed as set forth in paragraph two (2) of this
section, then no final payment shall be due and the CONSULTANT shall immediately reimburse the AGENCY for
any excess paid.
If the services of the CONSULTANT are terminated by the AGENCY for default on the part of the CONSULTANT,
the above formula for payment shall not apply.
In the event of a termination for default, the amount to be paid to the CONSULTANT shall be determined by the
AGENCY with consideration given to the actual costs incurred by the CONSULTANT in performing SERVICES
to the date of termination, the amount of SERVICES originally required which was satisfactorily completed to
Agreement Number:
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date of termination, whether that SERVICE is in a form or a type which is usable to the AGENCY at the time of
termination, the cost to the AGENCY of employing another firm to complete the SERVICES required and the
time which may be required to do so, and other factors which affect the value to the AGENCY of the SERVICES
performed at the time of termination. Under no circumstances shall payment made under this subsection exceed the
amount, which would have been made using the formula set forth in paragraph two (2) of this section.
If it is determined for any reason that the CONSULTANT was not in default or that the CONSULTANT’s failure to
perform is without the CONSULTANT’s or its employee’s fault or negligence, the termination shall be deemed to
be a termination for the convenience of the AGENCY. In such an event, the CONSULTANT would be reimbursed
for actual costs and appropriate fixed fee percentage in accordance with the termination for other than default
clauses listed previously.
The CONSULTANT shall, within 15 days, notify the AGENCY in writing, in the event of the death of any member,
partner, or officer of the CONSULTANT or the death or change of any of the CONSULTANT’s supervisory and/or
other key personnel assigned to the project or disaffiliation of any principally involved CONSULTANT employee.
The CONSULTANT shall also notify the AGENCY, in writing, in the event of the sale or transfer of 50% or
more of the beneficial ownership of the CONSULTANT within 15 days of such sale or transfer occurring. The
CONSULTANT shall continue to be obligated to complete the SERVICES under the terms of this AGREEMENT
unless the AGENCY chooses to terminate this AGREEMENT for convenience or chooses to renegotiate any term(s)
of this AGREEMENT. If termination for convenience occurs, final payment will be made to the CONSULTANT
as set forth in the second and third paragraphs of this section.
Payment for any part of the SERVICES by the AGENCY shall not constitute a waiver by the AGENCY of
any remedies of any type it may have against the CONSULTANT for any breach of this AGREEMENT by the
CONSULTANT, or for failure of the CONSULTANT to perform SERVICES required of it by the AGENCY.
Forbearance of any rights under the AGREEMENT will not constitute waiver of entitlement to exercise those rights
with respect to any future act or omission by the CONSULTANT.
X.Changes of Work
The CONSULTANT shall make such changes and revisions in the completed work of this AGREEMENT as
necessary to correct errors appearing therein, without additional compensation thereof. Should the AGENCY find
it desirable for its own purposes to have previously satisfactorily completed SERVICES or parts thereof changed or
revised, the CONSULTANT shall make such revisions as directed by the AGENCY. This work shall be considered
as Extra Work and will be paid for as herein provided under section XIII “Extra Work.”
XI.Disputes
Any disputed issue not resolved pursuant to the terms of this AGREEMENT shall be submitted in writing within
10 days to the Director of Public Works or AGENCY Engineer, whose decision in the matter shall be final and
binding on the parties of this AGREEMENT; provided however, that if an action is brought challenging the
Director of Public Works or AGENCY Engineer’s decision, that decision shall be subject to judicial review. If the
parties to this AGREEMENT mutually agree, disputes concerning alleged design errors will be conducted under
the procedures found in Exhibit “J”. In the event that either party deem it necessary to institute legal action or
proceeding to enforce any right or obligation under this AGREEMENT, this action shall be initiated in the Superior
Court of the State of Washington, situated in the county in which the AGENCY is located. The parties hereto
agree that all questions shall be resolved by application of Washington law and that the parties have the right of
appeal from such decisions of the Superior Court in accordance with the laws of the State of Washington. The
CONSULTANT hereby consents to the personal jurisdiction of the Superior Court of the State of Washington,
situated in the county in which the AGENCY is located.
Agreement Number:
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XII.Legal Relations
The CONSULTANT, any sub-consultants, and the AGENCY shall comply with all Federal, State, and local laws,
rules, codes, regulations and all AGENCY policies and directives, applicable to the work to be performed under this
AGREEMENT. This AGREEMENT shall be interpreted and construed in accordance with the laws of the State of
Washington.
The CONSULTANT shall defend, indemnify, and hold The State of Washington (STATE) and the AGENCY and
their officers and employees harmless from all claims, demands, or suits at law or equity arising in whole or in part
from the negligence of, or the breach of any obligation under this AGREEMENT by, the CONSULTANT or the
CONSULTANT’s agents, employees, sub consultants, subcontractors or vendors, of any tier, or any other persons
for whom the CONSULTANT may be legally liable; provided that nothing herein shall require a CONSULTANT
to defend or indemnify the STATE and the AGENCY and their officers and employees against and hold harmless
the STATE and the AGENCY and their officers and employees from claims, demands or suits based solely upon
the negligence of, or breach of any obligation under this AGREEMENT by the STATE and the AGENCY, their
agents, officers, employees, sub-consultants, subcontractors or vendors, of any tier, or any other persons for whom
the STATE and/or the AGENCY may be legally liable; and provided further that if the claims or suits are caused
by or result from the concurrent negligence of (a) the CONSULTANT or the CONSULTANT’s agents, employees,
sub-consultants, subcontractors or vendors, of any tier, or any other persons for whom the CONSULTANT is legally
liable, and (b) the STATE and/or AGENCY, their agents, officers, employees, sub-consultants, subcontractors and or
vendors, of any tier, or any other persons for whom the STATE and or AGENCY may be legally liable, the defense
and indemnity obligation shall be valid and enforceable only to the extent of the CONSULTANT’s negligence or
the negligence of the CONSULTANT’s agents, employees, sub-consultants, subcontractors or vendors, of any tier,
or any other persons for whom the CONSULTANT may be legally liable. This provision shall be included in any
AGREEMENT between CONSULTANT and any sub-consultant, subcontractor and vendor, of any tier.
The CONSULTANT shall also defend, indemnify, and hold the STATE and the AGENCY and their officers
and employees harmless from all claims, demands, or suits at law or equity arising in whole or in part from the
alleged patent or copyright infringement or other allegedly improper appropriation or use of trade secrets, patents,
proprietary information, know-how, copyright rights or inventions by the CONSULTANT or the CONSULTANT’s
agents, employees, sub-consultants, subcontractors or vendors, of any tier, or any other persons for whom the
CONSULTANT may be legally liable, in performance of the Work under this AGREEMENT or arising out of any
use in connection with the AGREEMENT of methods, processes, designs, information or other items furnished or
communicated to STATE and/or the AGENCY, their agents, officers and employees pursuant to the AGREEMENT;
provided that this indemnity shall not apply to any alleged patent or copyright infringement or other allegedly
improper appropriation or use of trade secrets, patents, proprietary information, know-how, copyright rights or
inventions resulting from STATE and/or AGENCY’s, their agents’, officers’ and employees’ failure to comply
with specific written instructions regarding use provided to STATE and/or AGENCY, their agents, officers and
employees by the CONSULTANT, its agents, employees, sub-consultants, subcontractors or vendors, of any tier, or
any other persons for whom the CONSULTANT may be legally liable.
The CONSULTANT’s relation to the AGENCY shall be at all times as an independent contractor.
Notwithstanding any determination by the Executive Ethics Board or other tribunal, the AGENCY may, in its sole
discretion, by written notice to the CONSULTANT terminate this AGREEMENT if it is found after due notice and
examination by the AGENCY that there is a violation of the Ethics in Public Service Act, Chapter 42.52 RCW; or
any similar statute involving the CONSULTANT in the procurement of, or performance under, this AGREEMENT.
The CONSULTANT specifically assumes potential liability for actions brought by the CONSULTANT’s own
employees or its agents against the STATE and /or the AGENCY and, solely for the purpose of this indemnification
and defense, the CONSULTANT specifically waives any immunity under the state industrial insurance law, Title 51
RCW. This waiver has been mutually negotiated between the Parties.
Agreement Number:
Page 9 of 14 Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement
Revised 02/01/2021
Unless otherwise specified in this AGREEMENT, the AGENCY shall be responsible for administration of
construction contracts, if any, on the project. Subject to the processing of a new sole source, or an acceptable
supplemental AGREEMENT, the CONSULTANT shall provide On-Call assistance to the AGENCY during contract
administration. By providing such assistance, the CONSULTANT shall assume no responsibility for: proper
construction techniques, job site safety, or any construction contractor’s failure to perform its work in accordance
with the contract documents.
The CONSULTANT shall obtain and keep in force during the terms of this AGREEMENT, or as otherwise
required, the following insurance with companies or through sources approved by the State Insurance
Commissioner pursuant to Title 48 RCW.
Insurance Coverage
A.Worker’s compensation and employer’s liability insurance as required by the STATE.
B.Commercial general liability insurance written under ISO Form CG 00 01 12 04 or its equivalent with minimum
limits of one million dollars ($1,000,000.00) per occurrence and two million dollars ($2,000,000.00) in the
aggregate for each policy period.
C.Business auto liability insurance written under ISO Form CG 00 01 10 01 or equivalent providing coverage for
any “Auto” (Symbol 1) used in an amount not less than a one million dollar ($1,000,000.00) combined single
limit for each occurrence.
Excepting the Worker’s Compensation Insurance and any Professional Liability Insurance, the STATE and
AGENCY, their officers, employees, and agents will be named on all policies of CONSULTANT and any sub-
consultant and/or subcontractor as an additional insured (the “AIs”), with no restrictions or limitations concerning
products and completed operations coverage. This coverage shall be primary coverage and non-contributory and
any coverage maintained by the AIs shall be excess over, and shall not contribute with, the additional insured
coverage required hereunder. The CONSULTANT’s and the sub-consultant’s and/or subcontractor’s insurer shall
waive any and all rights of subrogation against the AIs. The CONSULTANT shall furnish the AGENCY with
verification of insurance and endorsements required by this AGREEMENT. The AGENCY reserves the right to
require complete, certified copies of all required insurance policies at any time.
All insurance shall be obtained from an insurance company authorized to do business in the State of Washington.
The CONSULTANT shall submit a verification of insurance as outlined above within fourteen (14) days of the
execution of this AGREEMENT to:
Name:
Agency:
Address:
City: State: Zip:
Email:
Phone:
Facsimile:
No cancellation of the foregoing policies shall be effective without thirty (30) days prior notice to the AGENCY.
The CONSULTANT’s professional liability to the AGENCY, including that which may arise in reference to
section IX “Termination of Agreement” of this AGREEMENT, shall be limited to the accumulative amount of the
authorized AGREEMENT amount or one million dollars ($1,000,000.00), whichever is greater, unless the limit of
liability is increased by the AGENCY pursuant to Exhibit H. In no case shall the CONSULTANT’s professional
liability to third parties be limited in any way.
Agreement Number:
Page 10 of 14 Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement
Revised 02/01/2021
The parties enter into this AGREEMENT for the sole benefit of the parties, and to the exclusion of any third party,
and no third party beneficiary is intended or created by the execution of this AGREEMENT.
The AGENCY will pay no progress payments under section V “Payment Provisions” until the CONSULTANT has
fully complied with this section. This remedy is not exclusive; and the AGENCY may take such other action as is
available to it under other provisions of this AGREEMENT, or otherwise in law.
XIII.Extra Work
A.The AGENCY may at any time, by written order, make changes within the general scope of this AGREEMENT
in the SERVICES to be performed.
B.If any such change causes an increase or decrease in the estimated cost of, or the time required for, performance
of any part of the SERVICES under this AGREEMENT, whether or not changed by the order, or otherwise
affects any other terms and conditions of this AGREEMENT, the AGENCY shall make an equitable adjustment
in the: (1) maximum amount payable; (2) delivery or completion schedule, or both; and (3) other affected terms
and shall modify this AGREEMENT accordingly.
C.The CONSULTANT must submit any “request for equitable adjustment,” hereafter referred to as “CLAIM,”
under this clause within thirty (30) days from the date of receipt of the written order. However, if the AGENCY
decides that the facts justify it, the AGENCY may receive and act upon a CLAIM submitted before final
payment of this AGREEMENT.
D.Failure to agree to any adjustment shall be a dispute under the section XI “Disputes” clause. However, nothing
in this clause shall excuse the CONSULTANT from proceeding with the AGREEMENT as changed.
E.Notwithstanding the terms and conditions of paragraphs (A.) and (B.) above, the maximum amount payable for
this AGREEMENT, shall not be increased or considered to be increased except by specific written supplement
to this AGREEMENT.
XIV.Endorsement of Plans
If applicable, the CONSULTANT shall place their endorsement on all plans, estimates, or any other engineering
data furnished by them.
XV.Federal Review
The Federal Highway Administration shall have the right to participate in the review or examination of the
SERVICES in progress.
XVI.Certification of the Consultant and the Agency
Attached hereto as Exhibit “G-1(a and b)” are the Certifications of the CONSULTANT and the AGENCY, Exhibit
“G-2” Certification Regarding Debarment, Suspension and Other Responsibility Matters - Primary Covered
Transactions, Exhibit “G-3” Certification Regarding the Restrictions of the Use of Federal Funds for Lobbying
and Exhibit “G-4” Certificate of Current Cost or Pricing Data. Exhibit “G-3” is required only in AGREEMENT’s
over one hundred thousand dollars ($100,000.00) and Exhibit “G-4” is required only in AGREEMENT’s over
five hundred thousand dollars ($500,000.00.) These Exhibits must be executed by the CONSULTANT, and
submitted with the master AGREEMENT, and returned to the AGENCY at the address listed in section III “General
Requirements” prior to its performance of any SERVICES under this AGREEMENT.
Agreement Number:
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XVII.Complete Agreement
This document and referenced attachments contain all covenants, stipulations, and provisions agreed upon by the
parties. No agent, or representative of either party has authority to make, and the parties shall not be bound by or
be liable for, any statement, representation, promise or agreement not set forth herein. No changes, amendments, or
modifications of the terms hereof shall be valid unless reduced to writing and signed by the parties as a supplement
to this AGREEMENT.
XVIII.Execution and Acceptance
This AGREEMENT may be simultaneously executed in several counterparts, each of which shall be deemed
to be an original having identical legal effect. The CONSULTANT does hereby ratify and adopt all statements,
representations, warranties, covenants, and AGREEMENT’s contained in the proposal, and the supporting material
submitted by the CONSULTANT, and does hereby accept this AGREEMENT and agrees to all of the terms and
conditions thereof.
XIX.Protection of Confidential Information
The CONSULTANT acknowledges that some of the material and information that may come into its possession
or knowledge in connection with this AGREEMENT or its performance may consist of information that is exempt
from disclosure to the public or other unauthorized persons under either chapter 42.56 RCW or other local, state
or federal statutes (“State’s Confidential Information”). The “State’s Confidential Information” includes, but is
not limited to, names, addresses, Social Security numbers, e-mail addresses, telephone numbers, financial profiles,
credit card information, driver’s license numbers, medical data, law enforcement records (or any other information
identifiable to an individual), STATE and AGENCY source code or object code, STATE and AGENCY security
data, non-public Specifications, STATE and AGENCY non-publicly available data, proprietary software, State
security data, or information which may jeopardize any part of the project that relates to any of these types of
information. The CONSULTANT agrees to hold the State’s Confidential Information in strictest confidence
and not to make use of the State’s Confidential Information for any purpose other than the performance of this
AGREEMENT, to release it only to authorized employees, sub-consultants or subcontractors requiring such
information for the purposes of carrying out this AGREEMENT, and not to release, divulge, publish, transfer,
sell, disclose, or otherwise make it known to any other party without the AGENCY’s express written consent
or as provided by law. The CONSULTANT agrees to release such information or material only to employees,
sub-consultants or subcontractors who have signed a nondisclosure AGREEMENT, the terms of which have
been previously approved by the AGENCY. The CONSULTANT agrees to implement physical, electronic, and
managerial safeguards to prevent unauthorized access to the State’s Confidential Information.
Immediately upon expiration or termination of this AGREEMENT, the CONSULTANT shall, at the AGENCY’s
option: (i) certify to the AGENCY that the CONSULTANT has destroyed all of the State’s Confidential
Information; or (ii) returned all of the State’s Confidential Information to the AGENCY; or (iii) take whatever other
steps the AGENCY requires of the CONSULTANT to protect the State’s Confidential Information.
As required under Executive Order 00-03, the CONSULTANT shall maintain a log documenting the following:
the State’s Confidential Information received in the performance of this AGREEMENT; the purpose(s) for which
the State’s Confidential Information was received; who received, maintained and used the State’s Confidential
Information; and the final disposition of the State’s Confidential Information. The CONSULTANT’s records shall
be subject to inspection, review, or audit upon reasonable notice from the AGENCY.
The AGENCY reserves the right to monitor, audit, or investigate the use of the State’s Confidential Information
collected, used, or acquired by the CONSULTANT through this AGREEMENT. The monitoring, auditing, or
investigating may include, but is not limited to, salting databases.
Agreement Number:
Page 12 of 14 Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement
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Violation of this section by the CONSULTANT or its sub-consultants or subcontractors may result in termination of
this AGREEMENT and demand for return of all State’s Confidential Information, monetary damages, or penalties.
It is understood and acknowledged that the CONSULTANT may provide the AGENCY with information which
is proprietary and/or confidential during the term of this AGREEMENT. The parties agree to maintain the
confidentiality of such information during the term of this AGREEMENT and afterwards. All materials containing
such proprietary and/or confidential information shall be clearly identified and marked as “Confidential” and shall
be returned to the disclosing party at the conclusion of the SERVICES under this AGREEMENT.
The CONSULTANT shall provide the AGENCY with a list of all information and materials it considers confidential
and/or proprietary in nature: (a) at the commencement of the term of this AGREEMENT; or (b) as soon as such
confidential or proprietary material is developed. “Proprietary and/or confidential information” is not meant to
include any information which, at the time of its disclosure: (i) is already known to the other party; (ii) is rightfully
disclosed to one of the parties by a third party that is not acting as an agent or representative for the other party;
(iii)is independently developed by or for the other party; (iv) is publicly known; or (v) is generally utilized by
unaffiliated third parties engaged in the same business or businesses as the CONSULTANT.
The parties also acknowledge that the AGENCY is subject to Washington State and federal public disclosure
laws. As such, the AGENCY shall maintain the confidentiality of all such information marked proprietary and/
or confidential or otherwise exempt, unless such disclosure is required under applicable state or federal law. If a
public disclosure request is made to view materials identified as “Proprietary and/or confidential information” or
otherwise exempt information, the AGENCY will notify the CONSULTANT of the request and of the date that such
records will be released to the requester unless the CONSULTANT obtains a court order from a court of competent
jurisdiction enjoining that disclosure. If the CONSULTANT fails to obtain the court order enjoining disclosure, the
AGENCY will release the requested information on the date specified.
The CONSULTANT agrees to notify the sub-consultant of any AGENCY communication regarding disclosure that
may include a sub-consultant’s proprietary and/or confidential information. The CONSULTANT notification to the
sub-consultant will include the date that such records will be released by the AGENCY to the requester and state
that unless the sub-consultant obtains a court order from a court of competent jurisdiction enjoining that disclosure
the AGENCY will release the requested information. If the CONSULTANT and/or sub-consultant fail to obtain
a court order or other judicial relief enjoining the AGENCY by the release date, the CONSULTANT shall waive
and release and shall hold harmless and indemnify the AGENCY from all claims of actual or alleged damages,
liabilities, or costs associated with the AGENCY’s said disclosure of sub-consultants’ information.
XX.Records Maintenance
During the progress of the Work and SERVICES provided hereunder and for a period of not less than six (6) years
from the date of final payment to the CONSULTANT, the CONSULTANT shall keep, retain and maintain all
“documents” pertaining to the SERVICES provided pursuant to this AGREEMENT. Copies of all “documents”
pertaining to the SERVICES provided hereunder shall be made available for review at the CONSULTANT’s place
of business during normal working hours. If any litigation, claim or audit is commenced, the CONSULTANT shall
cooperate with AGENCY and assist in the production of all such documents. “Documents” shall be retained until
all litigation, claims or audit findings have been resolved even though such litigation, claim or audit continues past
the six (6) year retention period.
For purposes of this AGREEMENT, “documents” means every writing or record of every type and description,
including electronically stored information (“ESI”), that is in the possession, control, or custody of the
CONSULTANT, including, without limitation, any and all correspondences, contracts, AGREEMENT ‘s,
appraisals, plans, designs, data, surveys, maps, spreadsheets, memoranda, stenographic or handwritten
notes, reports, records, telegrams, schedules, diaries, notebooks, logbooks, invoices, accounting records,
work sheets, charts, notes, drafts, scribblings, recordings, visual displays, photographs, minutes of meetings,
Agreement Number:
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tabulations, computations, summaries, inventories, and writings regarding conferences, conversations or
telephone conversations, and any and all other taped, recorded, written, printed or typed matters of any kind or
description; every copy of the foregoing whether or not the original is in the possession, custody, or control of the
CONSULTANT, and every copy of any of the foregoing, whether or not such copy is a copy identical to an original,
or whether or not such copy contains any commentary or notation whatsoever that does not appear on the original.
For purposes of this AGREEMENT, “ESI” means any and all computer data or electronic recorded media of any
kind, including “Native Files”, that are stored in any medium from which it can be retrieved and examined, either
directly or after translation into a reasonably useable form. ESI may include information and/or documentation
stored in various software programs such as: Email, Outlook, Word, Excel, Access, Publisher, PowerPoint, Adobe
Acrobat, SQL databases, or any other software or electronic communication programs or databases that the
CONSULTANT may use in the performance of its operations. ESI may be located on network servers, backup
tapes, smart phones, thumb drives, CDs, DVDs, floppy disks, work computers, cell phones, laptops or any other
electronic device that CONSULTANT uses in the performance of its Work or SERVICES hereunder, including any
personal devices used by the CONSULTANT or any sub-consultant at home.
“Native files” are a subset of ESI and refer to the electronic format of the application in which such ESI is normally
created, viewed, and /or modified.
The CONSULTANT shall include this section XX “Records Maintenance” in every subcontract it enters into in
relation to this AGREEMENT and bind the sub-consultant to its terms, unless expressly agreed to otherwise in
writing by the AGENCY prior to the execution of such subcontract.
In witness whereof, the parties hereto have executed this AGREEMENT as of the day and year shown in the
“Execution Date” box on page one (1) of this AGREEMENT.
Signature Date
Signature Date
Any modification, change, or reformation of this AGREEMENT shall require approval as to form by the Office
of the Attorney General.
Agreement Number:
Page 14 of 14 Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement
Revised 02/01/2021
Exhibit A
Scope of Work
Project No.
Agreement Number:
Exhibit A - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 02/01/2021 Page 1 of 1
Page Break to Exhibit A1
Scope of Services
Sylvester Street Safety Improvements - HSIP
Design, Right-of -Way and PS&E Services
City of Pasco, WA
December 15, 2021
City of Pasco | Sylvester Street Safety Improvements - HSIP Scope of Services - December 15, 2021
hdrinc.com 835 N Post Street, Suite 101 | Spokane, WA 99201-2126
(509) 343-8500
1
TABLE OF CONTENTS
INTRODUCTION ..................................................................................................................... 4
Background.......................................................................................................................... 4
Project Description ............................................................................................................... 4
Project Team ....................................................................................................................... 5
Scope of Work ..................................................................................................................... 5
Major Milestone Schedule .................................................................................................... 5
Quality Assurance / Quality Control ...................................................................................... 6
Change Management ........................................................................................................... 6
Subconsultant Coordination.................................................................................................. 6
DBE Goal............................................................................................................................. 7
Project Assumptions............................................................................................................. 7
General Assumptions ........................................................................................................ 7
Design Standards and References .................................................................................... 8
Services Not Required ...................................................................................................... 9
PROJECT TASKS .................................................................................................................. 9
TASK 1A PROJECT MANAGEMENT AND ADMINISTRATION............................................. 9
1.1 Project Management, Invoicing, and Controls .............................................................. 9
1.2 Project Team Coordination Meetings ......................................................................... 10
1.3 Project Schedule....................................................................................................... 11
TASK 2A SURVEY, MAPPING AND RIGHT OF WAY ......................................................... 12
2.1 Research, Existing Data Compilation and Survey Control .......................................... 12
2.2 Field Surveying and Base Mapping ........................................................................... 13
2.3 Right-of -Way and Parcel Resolution, Easements, Exhibits, and Legal Descriptions .... 15
2.4 Supplemental Surveys (FUTURE) ............................................................................. 15
TASK 3A TRAFFIC ANALYSIS ........................................................................................... 15
3.1 Data Collection ......................................................................................................... 15
3.1.1 Traffic Counts ................................................................................................. 15
3.1.2 Field Observations .......................................................................................... 16
3.1.3 Other Data ...................................................................................................... 16
3.2 Operations Analysis .................................................................................................. 16
3.2.1 Software ......................................................................................................... 16
3.2.2 Scenarios ....................................................................................................... 16
3.2.3 Traffic Growth Estimates ................................................................................. 17
3.2.4 Measures of Effectiveness .............................................................................. 17
TASK 4A CONCEPTUAL DESIGN ...................................................................................... 17
4.1 Conceptual Design.................................................................................................... 17
4.1.1 Altern atives Analysis ....................................................................................... 17
4.2 30% Engineer’s Estimate .......................................................................................... 18
4.3 30% Roadway Design ............................................................................................... 18
4.3.1 Typical Roadway Sections .............................................................................. 18
4.3.2 Plan and Profile (PED & BIKE PROJECT) ....................................................... 18
4.3.3 Pavement Marking (SAFETY PROJECT) ........................................................ 19
City of Pasco | Sylvester Street Safety Improvements - HSIP Scope of Services - December 15, 2021
hdrinc.com 835 N Post Street, Suite 101 | Spokane, WA 99201-2126
(509) 343-8500
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4.3.4 Drainage (PED & BIKE PROJECT) ................................................................. 19
4.4 30% Traffic Design.................................................................................................... 19
4.4.1 Inventory Signal Equipment (SAFETY PROJECT) ........................................... 19
4.4.2 Signal Design (SAFETY PROJECT) ................................................................ 19
4.4.3 Sign Design (SAFETY PROJECT) .................................................................. 20
4.4.4 Pedestrian Crossing Locations and Illumination Design (PED & BIKE PROJECT)
20
4.5 Utility Notification and Relocation Coordination .......................................................... 20
4.6 30% Submittal .......................................................................................................... 21
4.6.1 30% Plan Sheet List........................................................................................ 23
TASK 5A ENVIRONMENTAL DOCUMENTATION & PERMITTING ..................................... 24
5.1 Administration and Invoicing...................................................................................... 24
5.2 Environmental Kick-off Meeting and Site Visit. ........................................................... 24
5.3 NEPA Categorical Exclusion ..................................................................................... 24
5.4 SEPA Checklist Preparation ...................................................................................... 25
5.5 Supplemental Environmental Permitting Support (Contingency) ................................. 25
TASK 6A FINAL DESIGN - PS&E ....................................................................................... 26
6.1 General .................................................................................................................... 26
6.2 Typical Roadway Sections ........................................................................................ 27
6.3 Temporary Erosion and Sedimentation Control (TESC) and Site Preparation ............. 28
6.4 Plan and Profile Plans (PED & BIKE PROJECT) ....................................................... 28
6.5 Intersection Grading Plans ........................................................................................ 28
6.6 Paving Details........................................................................................................... 29
6.7 Drainage System Details and Design (PED & BIKE PROJECT) ................................. 29
6.8 Pavement Marking and Signing Plans, Schedules & Details....................................... 29
6.9 Traffic Signal Plans and Details (SAFETY PROJECT) ............................................... 30
6.10 RRFB, Plans and Details (PED & BIKE PROJECT)............................................... 30
6.11 Staging and Traffic Control Plans ......................................................................... 30
6.12 60% Design Verification Meeting .......................................................................... 31
6.12.1 60% Plans ...................................................................................................... 31
6.12.2 60% Specifications.......................................................................................... 31
6.12.3 60% Engineer’s Estimate ................................................................................ 31
6.13 90% Submittal...................................................................................................... 31
6.13.1 90% Plans ...................................................................................................... 31
6.13.2 Final Plan Sheet List ....................................................................................... 32
6.13.3 90% Specifications.......................................................................................... 32
6.13.4 90% Engineer’s Estimate ................................................................................ 32
6.14 Ad -Ready Submittal ............................................................................................. 33
6.14.1 Ad -Ready Plans .............................................................................................. 33
6.14.2 Ad -Ready Specifications ................................................................................. 33
6.14.3 Ad -Ready Engineer’s Estimate ........................................................................ 33
6.14.4 Construction Schedule .................................................................................... 33
TASK 7A REAL ESTATE SERVICES (RES) ....................................................................... 33
7.1 Real Estate Services Management............................................................................ 34
City of Pasco | Sylvester Street Safety Improvements - HSIP Scope of Services - December 15, 2021
hdrinc.com 835 N Post Street, Suite 101 | Spokane, WA 99201-2126
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7.2 Property Descriptions and Valuations ........................................................................ 35
7.3 Valuation Process (AOS/Appraisal/Appraisal Review)................................................ 36
7.4 Acquisition and Negotiation Services ......................................................................... 37
7.5 Certification .............................................................................................................. 39
TASK 8A BIDDING PHASE ASSISTANCE ......................................................................... 40
TASK 9A PUBLIC INVOLVEMENT PROGRAM .................................................................. 40
9.1 Project Exhibits ......................................................................................................... 41
9.2 Open Houses and Council Briefings .......................................................................... 41
TASK 10A MANAGEMENT RESERVE FUND ....................................................................... 41
TASK 11A CONSTRUCTION SUPPORT SERVICES (FUTURE) ........................................... 42
City of Pasco | Sylvester Street Safety Improvements - HSIP Scope of Services - December 15, 2021
hdrinc.com 835 N Post Street, Suite 101 | Spokane, WA 99201-2126
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INTRODUCTION
During the term of this PROFESSIONAL SERVICES AGREEMENT (AGREEMENT), HDR
Engineering, Inc. (CONSULTANT) shall perform professional services for the City of Pasco
(CITY) in connection with the following projects: Sylvester Street Safety Improvements -
HSIP (SAFETY PROJECT). The Sylvester Street Safety Improvements – Ped/Bike Program
(PED & BIKE PROJECT) are outlined under a separate scope of work within this agreement.
Combined they are the PROJECT.
Background
Sylvester Street is an east-west minor arterial that connects residential areas of the City to
downtown Pasco. The City of Pasco 2020 Local Road Safety Plan identified Sylvester Street as
one of the major corridors in need of safety mitigation measures. The Plan recommends
reducing lanes, which has been shown to reduce collisions and provide safer conditions for
pedestrians.
The City has been awarded two separate grants for these improvements through the
Washington State Department of Transportation (WSDOT ) City Safety Program and Pedestrian
and Bicycle Program. The City Safety Program application received a Highway Safety
Improvement Program (HSIP) grant which will fund design and construction of pavement
markings along Sylvester Street between 3rd Avenue to Road 54. This grant will also fund
intersection improvements, including ADA upgrades as needed along the corridor between the
U.S. Route 395 overpass and 3rd Avenue with traffic signal adjustments along the corridor. This
portion of the PROJECT is the Sylvester Street Safety Improvements SAFETY PROJECT.
The Pedestrian and Bicycle grant will fund sidewalk, curb and gutter, drainage improvements
and pedestrian rectangular rapid flashing beacons (RRFBs) west of US-395. This portion of the
PROJECT is the Sylvester Street Ped & Bike Improvements PED & BIKE PROJECT , which is
outlined in a separate scope of work.
Project Description
This PROJECT plans to convert an undivided four-lane roadway segment into a three-lane
roadway segment with two travel lanes, a center turn lane, and bicycle lanes. The PROJECT
will narrow the width of the travel lanes, lower the posted speed limit, and construct pedestrian
enhancements (ADA retrofits) on West Sylvester Street between Road 54 and N 3rd Avenue.
Additionally, traffic signal adjustments are anticipated at the following locations:
1. W Sylvester St and N 4th Ave
2. W Sylvester St and N 5th Ave
3. W Sylvester St and N 10th Ave
4. W Sylvester St and 14th Ave
5. W Sylvester St and 20th Ave (minor signal adjustments only)
6. W Sylvester St and Road 28
City of Pasco | Sylvester Street Safety Improvements - HSIP Scope of Services - December 15, 2021
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For reference, the PED & BIKE PROJECT not included in this scope will install sidewalk, curb
and gutter, stormwater improvements, and rapid flashing beacons at three (3) locations on
Sylvester Street between Road 54 and the west side of the US-395 overpass. Sidewalk
improvements are planned on the north and south side of the roadway.
The US-395 crossing, including bridge approaches and the bridge itself, is excluded from the
PROJECT , but proposed improvements will be compatible with a future pedestrian crossing
planned on the south side of the Sylvester Street Overpass.
Project T eam
This scope of work uses the following references for PROJECT team members:
• CITY = City of Pasco - PROJECT Sponsor and owner of facilities within City of Pasco
rights-of -way
• BFT = Ben -Franklin Transit (PROJECT Stakeholder)
• WSDOT = Washington State Department of Transportation (PROJECT Funding Agency,
Stakeholder and Approving Agency)
• CONSULTANT = The HDR Consultant Team
o HDR = HDR Engineering, Inc. (Prime Consultant on the PROJECT)
o 1 Alliance = 1 Alliance Geomatics, LLC - subconsultant to HDR (Surveying, Utility
Locates, Right-of -Way , Legal Descriptions, Legal E xhibits)
o AEC = Anderson Environmental Consulting LLC subconsultant to HDR
(Environmental Permitting)
Scope of Work
This scope of work includes project management, road way design, survey, utility notification
and relocation coordination, PS&E development, traffic engineering and analysis, temporary
traffic control and staging, permitting, right of way acquisition, environmental review and
documentation, public involvement support, and bidding phase assistance. Portions of the
scope of work are identified as future work to be added by supplement to this contract prior to
those phases of work, including construction support services.
Major Milestone Schedule
The following are major schedule milestones for the project:
Notice to Proceed ....................................... December 2021
Conceptual Design ..................................... May 2022
SEPA Submittal…………… ......................... July 2022
60% Design ................................................ August 2022
90% Design ................................................ December 2022
ROW Acquisition Complete ......................... January 2023
Ad -Ready ................................................... January 2023
Bidding Phase............................................. Spring 2023
City of Pasco | Sylvester Street Safety Improvements - HSIP Scope of Services - December 15, 2021
hdrinc.com 835 N Post Street, Suite 101 | Spokane, WA 99201-2126
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Quality Assurance / Quality Control
The CONSULTANT’s Quality Assurance Checklist will be completed and submitted by the
CONSULTANT with each Plan submittal. Bid Ready PS&E work submitted to the CITY shall be
stamped and signed by a professional engineer in the State of Washington. Milestone Plans,
Specs, and Estimate submittals shall not be stamped and will be marked “Not for Construction”.
The CONSULTANT will upload submittals to the PROJECT FTP site or OneDrive, provided by
the CITY. The CITY will contact PROJECT stakeholders to download and review submittals.
Stakeholders may include but are not limited to CITY Departments as appropriate (e.g. Police,
Fire, Public Works Operations), Franklin Public Utility District, Cascade Natural Gas, Frontier,
Comcast, Lumen, USPS, and BFT. The CITY will summarize the PROJECT stakeholder review
comments of each plan submittal and transmit a single document that contains the compiled
stakeholder comments to the CONSULTANT in a Review Ledger. The CONSULTANT will
respond to the CITY’s comments in the Review Ledger by indicating the actions taken on each
comment within two weeks, verifying that CITY comments have been addressed (or provide
written response as to why the changes have not been made).
Each plan submittal will include a comment review discussion between the CITY and the
CONSULTANT. This meeting will be a collaboration session to chart the path forward to the
next submittal and address any concerns that were observed during submittal review.
Change Management
This is a time and materials contract, with a not to exceed maximum contract value. If the scope
of work increases or decreases as it relates to this scope of work, then an adjustment to the
associated fees and delivery schedule will be implemented once the CITY and the
CONSULTANT mutually agree on the terms of the change and an agreement to formalize the
terms is executed.
Subconsultant Coordination
The CONSULTANT shall not subcontract for the performance of any work under this
AGREEMENT without prior written permission of the CITY.
The CONSULTANT shall coordinate with SUBCONSULTANTs regarding contracting
procedures, shall prepare and execute contracts with individual SUBCONSULTANTs, and shall
address contract-related issues with the SUBCONSULTANTs as they arise during the project.
SUBCONSULTANTs will prepare Quality Control plans and complete QC on all deliverables.
The CONSULTANT will perform a Quality Audit to ensure the SUBCONSULTANT followed their
QC plan.
The work of the SUBCONSULTANT shall not exceed its maximum amount payable unless the
CITY has issued prior written approval. Either a percent of the SUBCONSULTANT agreement
or direct labor should be noted for administrative costs in the fee estimate and invoices.
Subcontracts shall contain applicable provisions of this AGREEMENT.
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DBE Goal
This PROJECT has a mandatory Disadvantaged Business Enterprise (DBE) goal of thirteen
percent (13%). This goal was established by WSDOT on August 24th, 2021. This PROJECT
does not have a voluntary Small Business Enterprise (SBE) goal. There is no training hour
requirement on this PROJECT.
Project Assumptions
General Assumptions
This scope of work is based upon certain assumptions and exclusions, identified below and
under specific tasks. The following assumptions were used in the development of this scope of
services:
1. The CONSULTANT Pr incipal-in-Charge for this work will be Michael A. Pawlak, PE. The
CONSULTANT Project Manager for this work will be Dustin L. Posten, PE. The CITY’s
Project Manager for this project will be Jacob Sevigny, PE.
2. The CITY will provide to the CONSULTANT p ertinent information in the CITY’s possession
relating to the PROJECT . The CONSULTANT will rely upon the accuracy, timeliness, and
completeness of the information provided by the CITY.
3. The PROJECT will include separate schedules of work consistent with the grant funding
breakdown but one Contract Plan s, Specs, and Estimate will be developed for the
PROJECT .
4. The CITY shall provide or make available the following items to the CONSULTANT:
a. CITY of Pasco Design Standards & Guidelines
b. Existing GIS and survey mapping information of the project including but not limited
to general utility location maps.
c. Copies of existing record drawing information of the project area.
d. Updated utility contact information.
e. One set of consolidated review comments for each Major Milestone Submittal (30%,
60%, and 90%).
f. Existing right-of -way plans for the PROJECT area.
g. Signal timing information at the signals within the PROJECT limits on Sylvester
Street
h. Crash data at the study intersections as identified in the Traffic Analysis Section.
5. WSDOT standard bid items will be used for all items on the PROJECT, unless unavailable
for items specified by special provisions.
6. Specifications will be developed based on WSDOT Standard Specifications incorporating
the American Public Works Association (APWA) General Special Provisions (GSPs) and
special provisions provided by the CITY. Administrative sections of the contract documents
including advertisement for bids, information for bidders, and bid package information will be
developed based on CITY provided templates and examples for consistency.
7. WSDOT will review and approve PROJECT elements that impact the US-395 / Sylvester
Street intersection and traffic signal operation.
8. AutoCAD Civil3D 2020 design and drafting software will be utilized on the PROJECT.
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9. The PROJECT will be hosted on an HDR ProjectWise server and HDR Title Blocks will be
used for plan sheets with the CITY logo.
10. Stormshed 3G, Bentley StormCAD, FlowMaster, CivilStorm, and/or other hydrologic and
hydraulic software will be utilized for drainage design.
11. AGI32 software will be used for illumination design, if needed.
12. MS Excel will be utilized for spreadsheets.
13. MS Word will be utilized for word processing.
14. MS Project will be utilized for scheduling.
15. MS Power Point will be utilized for presentations.
16. Survey will be in State Plane Coordinates with horizontal datum of NAD 83 (2011) and
vertical datum of NAVD 88.
17. AutoTurn 11 will be utilized to evaluate vehicle turning movements as needed.
18. ESRI ArcGIS products will be used for the processing and presentation of geospatial
information as needed.
19. Each memo deliverables defined in this scope of work includes a draft and final version of
the memo deliverable. The CITY and Stakeholders will comment on the draft deliverable.
The CITY will compile all comments and provide to the CONSULTANT. CONSULTANT will
provide a proposed resolution in a comment log and will issue a final deliverable that
incorporates the CITY’s and Stakeholder’s comments.
20. CITY comments to plans, specifications, and estimates (PS&E) will be cataloged by CITY.
CONSULTANT will provide a proposed resolution in a comment log. CITY comments will be
incorporated into later PS&E submittals.
21. Submittals will be in electronic format unless otherwise noted. All deliverables defined in this
scope of work have an embedded quality control procedure, unless noted otherwise.
22. Construction bid estimates and other opinions of cost and schedule are estimates.
Therefore, CONSULTANT makes no warranty that actual project costs, financial aspects,
economic feasibility, or schedules will not vary from CONSULTANT’s opinions, analyses,
projections, or estimates.
23. CITY will host and solicit bids from Contractors on their website
www.cityofpascoplanroom.com
Design Standards and References
The project shall be developed in accordance with the latest edition, amendments, and revisions
(as of execution of this AGREEMENT) of the following publications, where applicable:
1) City of Pasco Publications:
a) City of Pasco Design and Construction Standards, Rev June 2020
2) State Publications
a) 2023 Standard Specifications for Road, Bridge, and Municipal Construction (M 41-10)
b) Standard Plans for Road, Bridge, and Municipal Construction (M 21-01)
c) WSDOT Design Manual (M 22-01.13)
d) WSDOT Hydraulic Manual (M 23-03)
e) Amendments to the General Special Provisions
f) WSDOT Standard Item Table
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g) WSDOT Highway Runoff Manual (M 31-16)
h) WSDOT Environmental Manual (M 31-11)
i) WSDOT Traffic Manual (M 51-02.08)
j) WSDOT Local Agency Guidelines (M 36-63.32)
3) WA Department of Ecology (DOE)
a) Stormwater Management Manual for Eastern Washington (SWMMEW) (2019)
4) American Association of State Highway and Transportation Officials (AASHTO)
a) A Policy on Geometric Design of Highways and Streets (“Green Book”); 2018, 7th Edition
b) Any AASHTO policies where said policy is not in conflict with the standards of the City of
Pasco.
5) U.S. Department of Transportation Publications:
a) Manual on Uniform Traffic Control Devices for Streets and Highways (2009 Edition with
Revision Numbers 1 and 2, dated May 2012)
6) Other Publications
a) National Electric Code
b) Illuminating Engineering Society (IES) Lighting Library
c) Book of American Society for Testing and Materials Standards
d) Institute of Transportation Engineers (ITE) Trip Generation (10th Edition)
e) Highway Capacity Manual (6th Edition), Transportation Research Board
f) American Public Works Association General Special Provisions
Services Not Required
• WSDOT City Safety Program and Pedestrian and Bicycle Program Grant reimbursement
requests and reporting will be performed by the CITY.
• Structural engineering for structures, retaining walls, or special signs.
• WSDOT Intersection Plan for Approval and Intersection Control Evaluation (ICE) will not be
required at the Sylvester Street/US-395 off-ramp intersection.
PROJECT TASKS
TASK 1A Project Management and
Administration
1.1 Project Management, Invoicing, and Controls
The purpose of this task is to describe those services necessary to plan, perform, and control
the various elements of the PROJECT so that this scope of work is delivered by CONSULTANT.
Activities:
• The CONSULTANT shall provide an experienced project manager to oversee, schedule
and manage the work of the Project Team.
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• The CONSULTANT shall provide management, coordination, and direction to the
CONSULTANT’S staff to complete the PROJECT as provided in this scope of services
on the schedule included and within budget. The CONSULTANT shall provide project
management activities associated with filing, contract initiation, oversight of
subconsultants, preparation of invoices, documentation of meetings, and other internal
administrative tasks.
• The CONSULTANT shall main tain a change log for the tasks defined in this scope of
work. The change log will document items of work that deviate from the key
understanding and assumptions defined in the scope for work.
• The CONSULTANT shall maintain a risk register for the tasks def ined in the scope of
work. The risk register will document items of work that pose risk to the PROJECT and
require input from stakeholders to resolve.
• The CONSULTANT shall transmit electronic copies of deliverables defined in the scope
of work to the CITY. The CONSULTANT shall keep a log of deliverable documents
transmitted to the CITY. The log will include document name, type, version, and date.
• The CONSULTANT shall prepare a Project Management Plan (PMP) outlining the
project scope, team organization, budget, schedule, and communications plan. The
PMP will also include the PROJECT Quality Assurance / Quality Control Plan and
Project Health and Safety Plan.
• The CONSULTANT shall provide monthly invoices and detailed progress report.
• The CONSULTANT shall assemble project documentation, records, and prepare
electronic files to be retained by the CONSULTANT and transmitted to the CITY in
accordance with this AGREEMENT.
• The CONSULTANT shall coordinate with SUBCONSULTANTs to review, negotiate, and
approve agreements, invoices, and modifications in accordance with this AGREEMENT.
Assumptions:
• The contract duration is assumed to be from December 2021 through January 2023, or
14 months.
Deliverables:
• Monthly invoice documenting cost to date by activity
• Monthly progress report detailing activities performed
• Monthly log of deliverable materials transmitted to the CLIENT
• CONSULTANT Quality Management Plan (for information only, no review)
• Quality Assurance Documentation by deliverable
• CONSULTANT Project Management Plan (for information only, no review)
1.2 Project Team Coordination Meetings
The purpose of this task is to identify meetings for the CITY, the CONSULTANT, and third
parties to coordinate and review the design of the overall PROJECT during the development of
the PROJECT design.
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Activities:
• The CONSULTANT shall attend and support the CITY in an initial overall team kickoff
meeting as organized by the CITY.
• The CONSULTANT shall organize and attend a monthly one-hour coordination meeting
with the CITY to coordinate the elements of design contained in the scope of work. The
CONSULTANT shall detail PROJECT action items and proposed resolutions in a tracking
log. The CONSULTANT Project Manager will attend all meetings with the Traffic and
Roadway leads attending half of the meetings.
• The CONSULTANT shall attend up to 6 additional meetings to support the CITY with
PROJECT stakeholder briefings, negotiations, and coordination, such as with WSDOT,
Utilities, City Staff , Property Owners, or PROJECT Stakeholders. The CONSULTANT
Project Manager will attend all meetings with the Traffic and Roadway leads attending half
of the meetings.
• The CONSULTANT shall organize 6 monthly internal team coordination virtual meetings
lasting one hour each to coordinate the design, discuss progress, review the schedule, and
develop action items. The Project Manager, Traffic, Roadway , and RES leads will attend
each meeting.
Assumptions:
• The initial kickoff meeting and coordination meetings will occur remotely using the CITY’s
preferred virtual meeting software. HDR’s preference is Webex. The kickoff meeting and
monthly coordination meeting will last one hour, without travel. CONSULTANT staff
attending the initial kickoff meeting and monthly coordination meeting with the CITY shall
include the Project Manager, Roadway and Traffic Lead.
• CONSULTANT staff travels to/from in-person meetings (as needed) is reimbursable by the
CITY, approximately 4 hours round-trip.
• The CONSULTANT shall prepare and distribute meeting agendas for the meetings the
CONSULTANT is organizing.
• Additional technical meetings with the CITY or other third parties to support technical
activities defined in the tasks below have been included in those tasks.
Deliverables:
• Meeting agenda prior to the meeting and minutes for meetings the CONSULTANT has
organized within one week.
1.3 Project Schedule
The purpose of this task is to outline the tasks and timeline necessary to plan, perform, and
control the various elements of the PROJECT so that this scope of work is delivered by
CONSULTANT.
Activities:
• HDR will prepare a schedule in Microsoft Project. The schedule will be baselined with
approval of the planned tasks with the CITY PM and CONSULTANT PM. The PROJECT
team will use the schedule, which will be updated quarterly with actual milestone
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achievements, to check the budget, staffing levels, and where the deliverable schedule
might be affected. These tools will be used to adjust staff assignments so that our schedule
and fee commitments are met. PROJECT team meetings will enforce the schedule and
hold team members accountable for progress on their components of the PROJECT.
• PROJECT duration is anticipated to be 14 months from December 2021 through January
2023.
Deliverables:
• PROJECT Schedule
• Quarterly PROJECT Schedule updates
TASK 2A Survey, Mapping and Right of Way
This task involves field surveying to densify horizontal and vertical control within the project
limits, collecting existing topographic features and producing a project basemap and existing
ground surface be used in design, and conducting additional survey work to supplement the
basemap and surface as the design progresses. See image below for mapping limits.
2.1 Research, Existing Data Compilation and Survey Control
This task includes the recovery of existing City of Pasco survey control and establishing
supplemental control, as required for the project. Typically, survey control will be set, found, or
referenced utilizing Real Time Kinematic (RTK) GPS (GNSS) and the Washington State
Reference Network (WSRN) in conformance with industry standards. This survey control is then
typically propagated, as required, utilizing standard traditional total station measurements.
• This survey will be referenced to the City of Pasco horizontal and vertical datums:
o Horizontal Datum NAD83.
o Vertical Datum NAVD88.
• Units shall be in US Survey Feet.
Assumptions:
• CONSULTANT will set up to six (6) control points suitable for use during construction.
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Deliverables:
• Set permanent control points in the field and provide control summary for incorporating
into the Design Plans.
2.2 Field Surveying and Base Mapping
This task includes the field surveying and mapping required for this specific effort. The
CONSULTANT will be using a 3D Laser Scanner supplemented with a traditional Total Station
and GPS technologies to collect the data for use in the creation of a basemap for the SAFETY
PROJECT . This effort will be performed by or under the direct supervision of a Washington
State professional land surveyor.
Within 100-feet of Signalized Intersections:
All visible surface features within the West Limits will be surveyed which include the edge of
pavement, fences, signs, parking features, surface utilities, surface evidence of subsurface
utilities, utility paint markings, pavement markings, guardrails, gates, and trees 4−inch diameter
and greater.
Utility measure downs for invert elevations and pipe sizes for storm drainage, sanitary sewer
structures, and top of nut for water valves will not be performed.
East Survey Limits:
The curb & gutter and Pavement markings will be surveyed in a cross-section format every 100
feet along this corridor. Aerial imagery will be used for channelization design.
This task includes 3D laser scanner for topographic surveying for five (5) intersections within the
right-of -way which may include building faces, edge of pavement, fences, signs, bollards,
surface utilities, utility paint marks, pavement markings, light poles, traffic signal equipment, and
overhead utility lines.
Surveying limits for these intersections is right-of -way to right-of-way and 100-feet beyond
intersection radius.
The intersections are along W. Sylvester Street are:
• North 4th Avenue
• North 5th Avenue
• North 10th Avenue
• 14th Avenue
• Road 28
Utility measure downs for invert elevations and pipe sizes for storm drainage, sanitary sewer
structures, and top of nut for water valves will not be performed. GIS information will be used to
connect the underground utilities.
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The CONSULTANT will be responsible to coordinate the underground utility locates. Locates for
sub-surface utilities will be obtained prior to the commencement of field survey work. The utility
locates will use the Northwest Utility Notification Center (NUNC). Should NUNC locates be
insufficient, the CONSULTANT will notify the CLIENT for further instructions. This proposal does
not include the expense for a private utility location service.
This task includes the office processing of the collected survey data, data extraction, field book
note reductions, CADD drafting, and other duties required for the generation of the
deliverable(s).
The 3D laser scanning effort sub-tasks include the registering of point clouds; evaluating the
registrations; exporting the point cloud data to Civil3D; creating or picking of appropriate points
in Civil3D; Linework and Layering, and standard CADD drafting of the deliverables, as required.
The CONSULTANT will prepare a 1”=20’ comprehensive basemap adequate to support
engineering design. The completed base map will be reviewed for accuracy by the Survey
Quality Control Lead and any comments made during this review will be rectified and verified
prior to release of the basemap.
Assumptions:
• No right-of -Entry (ROE) is anticipated to be required. However, if necessary, ROEs will be
obtained by the CITY. The ROE will extend 6 months beyond the anticipated PROJECT
completion and allow for all services in this Scope of Work including possible disturbance
for utility locates as needed.
• The CONSULTANT will develop any required Traffic Control Plans and obtain approvals
and permits as needed from the CITY and WSDOT.
• Underground utilities will be painted or located by One−Call, as possible.
• The CONSULTANT will provide the survey in AutoCAD 2018 DWG format (or newer).
• Field survey will not be required beyond the existing right-of -way (or presumed right-of-
way).
Deliverable(s):
• Topographic Survey and ROW Base Map (electronic copy), 1”=20’ basemap, 1-foot contour
intervals.
• Supplemental survey and corresponding Base Map updates.
• AutoCAD Surface (electronic copy in XML format compatible with 2018 AutoCAD Civil 3D
or newer.)
• Copy of field survey books (electronic copy including all point data in a txt or other plain text
file format).
• ASCII file of control points and an AutoCAD file with all points displayed with all breaklines
displayed.
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2.3 Right-of-Way and Parcel Resolution, Easements, Exhibits,
and Legal Descriptions
The CONSULTANT will review and resolve up to 10 parcels and their associated right-of -way
lines. The right-of-way and parcel lines will be based on CITY provided title reports where
available. No county records research will be completed for the east portion.
The right-of-way lying East of US-395 will use GIS linework downloaded from the County
Assessor’s webpage and additional right-of -way information provided by the CITY from previous
projects. A right-of -way plan will not be prepared for the SAFETY PROJECT.
Existing easements described in the title reports that can be drawn, will be incorporated into the
drawing file.
This task includes the development of up to 10 legal descriptions and exhibits in support of
right-of -way acquisition or new easements.
Assumptions:
• The CITY will obtain all necessary title reports for the 10 parcels that are anticipated, as
well as any additional title reports that may be necessary. Title Reports will be provided to
the CONSULTANT in PDF format.
• The CITY will update any title reports necessary for the CONSULTANT to complete ROW
acquisition and certification.
• Up to 10 parcels will require Exhibits and Legal Descriptions − up to two versions each.
Deliverable(s):
• Draft and Final ROW Legal Descriptions and Exhibits in hard copy and electronic format,
stamped by a Washington State professional land surveyor.
2.4 Supplemental Surveys (FUTURE)
It is assumed that during the design phase, some level of supplemental survey may be
necessary. Possible reasons include: private property match/conforms, utility features and invert
information, structure elevations, or features requiring more definition for design purposes.
If necessary, this supplemental survey will be coordinated and approved via amendment to this
agreement as extra work.
TASK 3A Traffic Analysis
The purpose of this task is to analyze recent and relevant traffic data on existing conditions to
best define and further develop the corridor design.
3.1 Data Collection
3.1.1 Traffic Counts
The six signalized intersections in the study corridor will be subject to detailed traffic analys es.
To accommodate this request, the CONSULTANT will collect new a.m. and p.m. peak hour
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intersection turning movement counts (with heavy vehicles, bicycles, and pedestrians
quantified) at the following six signalized locations:
1. W Sylvester St and N 4th Ave
2. W Sylvester St and N 5th Ave
3. W Sylvester St and N 10th Ave
4. W Sylvester St and 14th Ave
5. W Sylvester St and 20th Ave
6. W Sylvester St and Road 28
3.1.2 Field Observations
Field investigations of traffic movements and operations will be conducted during a typical
afternoon peak hour, with attention to typical queue extents, any cycle failures, and yielding
interactions between vehicles and non-motorized traffic. All data will be summarized in
spreadsheet form with a short summary.
3.1.3 Other Data
Signal timing data for the signalized intersections listed above will be provided to the
CONSULTANT by the CITY. Basic intersection and roadway geometric data will be gathered in
direct partnership with the roadway design team, and, if gaps remain afterward, measured either
in the field or using publicly available online resources. Transit stop usage information will be
requested from Ben -Franklin Transit, with assistance from CITY staff if necessary .
Assumptions:
• 24-hour traffic count data for the Sylvester Street corridor shall be provided by the
Benton-Franklin Council of Governments (via download from their public website).
• The CITY will provide traffic signal timing information outputs from the traffic signal
controllers within two (2) weeks of the initial request.
Deliverables:
• See Operations Analysis deliverables below.
3.2 Operations Analysis
3.2.1 Software
The CONSULTANT will use Synchro Version 11 software to analyze the study intersections.
Synchro software will be utilized to analyze each intersection and report measures of
effectiveness (MOEs) as described above.
3.2.2 Scenarios
The analysis will be conducted for the AM and PM peak hour data for existing 2021 and 2040
Future conditions with preferred build alternative. The 2040 scenario will be used to assess
future traffic demand and develop mitigation for deficiencies in the design.
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3.2.3 Traffic Growth Estimates
Future traffic growth percentage estimates will be furnished by the CITY for the 2040 horizon
year and will be compatible with the City’s Comprehensive Plan.
3.2.4 Measures of Effectiveness
The AM and PM peak hour traffic measures of effectiveness (MOEs) for each of the
intersections will include (1) Level of Service (LOS) and average delay at signalized
intersections, (2) LOS and average delay by movement at unsignalized intersections, (3)
average and 95th percentile queue lengths for the study intersections, and (4) the estimated turn
pocket lengths required to prevent spillback into the roadway through lanes. These measures
will be indicated in detailed software output reports for each intersection under each scenario
and peak hour.
Assumptions:
• CITY will provide previous traffic studies, reports, counts and analysis for the PROJECT
corridor
• CITY will provide traffic signal timing data for existing signals identified above.
• Annual traffic growth rates for horizon year 2040
• CITY to provide compiled comments for draft review. One round of review and finalize
memo included with scope.
Deliverable(s):
• Data Collection and Operational Overview Draft Summary Memo
• Final Summary Memo
• Electronic Synchro Files
TASK 4A Conceptual Design
The purpose of this task is to evaluate alternative designs to meet the PROJECT goals and
evaluate the available funding to proceed with an effective and practical corridor design.
4.1 Conceptual Design
4.1.1 Alternatives Analysis
The CONSULTANT will prepare conceptual roadway sections for Sylvester Street using
graphical representation software suitable for public outreach and education. The sections will
denote ROW width, existing roadway width, existing lane configurations and proposed lane
configurations.
Sections will be created for the following general conditions:
• Residential section west of US-395.
• Downtown section east of US-395, between signalized intersections.
• Downtown section east of US-395, at signalized intersections.
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A PROJECT wide aerial exhibit will be created to show representative locations along the
corridor that the sections are intended to represent.
Up to two (2) alternatives will be created for each section noted above with an associated list of
pros and cons associated with each conceptual section in a memo . Comparative magnitudes of
construction costs will be represented in the Alternatives Analysis Memo , but detailed cost
estimating for each alternative will not be completed.
Assumption(s):
• No more than two (2) alternatives for each of the above sections will be developed.
• The alternative analysis will be completed after the PROJECT survey to verify the existing
ROW and roadway widths
• A representative “typical” section for each section will be used but it is ant icipated that
variable conditions exist within the corridor and modifications will be needed in follow on
design to tailor the selected alternative to existing conditions.
4.2 30% Engineer’s Estimate
The CONSULTANT shall produce 30% Engineer’s Estimate to include in the 30% submittal
documents. Unit Quantity calculations will be determined using measurement tools in AutoCAD
and documented on excel worksheets, showing assumptions made in determining quantities for
each bid item. Backup calculations shall specifically include items measured by the appropriate
unit. The Engineer's Estimate will include an itemized list in tabular form, describing; section,
item, and number of units (quantity), estimated unit costs, and total cost, with the understanding
that any cost opinion or Engineer's Estimate provided by the CONSULTANT will be on the basis
of experience and judgment. The estimate shall be prepared using standard unit costs and
lump sum prices based on available CITY bids and/or WSDOT’s available UBA (unit bid
analysis) information here: https://wsdot.wa.gov/biz/contaa/uba/
Assumption(s):
• The project will be constructed in 2023. The estimate will include contingencies for 30%
design level and adjustments to overall cost to reflect 2023 construction.
• The CITY will provide bid tabs from recent CITY transportation projects.
4.3 30% Roadway Design
4.3.1 Typical Roadway Sections
The CONSULTANT will prepare preliminary typical roadway section plans not to scale (NTS) for
Sylvester Street. The sections will denote roadway lane configurations, component depths,
widths, sidewalks, and curbs.
4.3.2 Plan and Profile (PED & BIKE PROJECT)
To be completed under a separate scope of work.
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4.3.3 Pavement Marking (SAFETY PROJECT)
The CONSULTANT will prepare pavement marking plans for the project. The plans will show
dimensions for vehicle lanes, bike lanes, crosswalks, stop bars, pavement marking symbols and
tapers and meet the requirements of the MUTCD and CITY standards.
Large portions of the PROJECT will be design over aerial information, with typical dimensions
and key notes.
4.3.4 Drainage (PED & BIKE PROJECT)
To be completed under a separate scope of work.
4.4 30% Traffic Design
This task involves the preliminary planning of traffic signal modifications including confirmation
with the CITY of design standards to be used with a signal modification design memo, Plans
and Engineer’s estimates of traffic signal modifications.
The CONSULTANT will meet with the CITY to determine the desired system requirements and
to identify the major system components, significant conflicts, and challenges (if any), and other
items that have the potential to significantly affect construction costs.
4.4.1 Inventory Signal Equipment (SAFETY PROJECT)
A complete inventory of the existing traffic signal systems at the signalized intersections within
the PROJECT corridor will be conducted.
The inventories will include: the length of mast arms and existing signal head locations, signal
head configurations, vehicle detection equipment, emergency vehicle pre-emption equipment,
push button and pedestrian head locations, existing phasing, existing controller and cabinet
types and their ability to operate in changed configurations, and any communications equipment
located within the cabinet or on the mast arm. The CONSULTANT will also evaluate the
existing conduit and wiring to determine if major reconstruction will be necessary to implement
revised phasing or pole relocations. Location and condition of existing safety lighting and street
lighting will be documented. ADA deficiencies will be observed and documented.
The inventory at the 20th Ave intersection will be limited to only those components anticipated
to be modified to accommodate the PROJECT lane reductions/modifications.
4.4.2 Signal Design (SAFETY PROJECT)
The CONSULTANT will design, calculate, and document signal system modification design at
up to six (6) intersections. Traffic signal design as part of the 30% design package will include:
• Pole locations
• Mast arm lengths and vehicle indicator head locations
• Vehicle and non-motorized detection type
• Emergency vehicle preemption type
• Traffic signal interconnect
• ADA push button requirements and placements
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The design of the 20th Ave intersection will be a limited design to accommodate the PROJECT
lane reductions/modifications. This intersection was recently upgraded by the CITY and it is
assumed the existing signal, components, equipment, ramps and pedestrian facilities do not
need upgraded.
4.4.3 Sign Design (SAFETY PROJECT)
The CONSULTANT will complete an existing sign inventory in the field and summarize the
results in a table. The sign inventory will note which signs are to be replaced, removed, or
relocated for review by the CITY.
4.4.4 Pedestrian Crossing Locations and Illumination Design (PED & BIKE PROJECT)
To be completed under a separate scope of work.
4.5 Utility Notification and Relocation Coordination
The CONSULTANT will develop a utility corridor plan showing the location of the existing
utilities within the roadway corridor where sidewalk, curb and gutter, or roadway widening is
anticipated. In general, this is limited to the segment west of US-395 (PED & BIKE PROJECT)
and at the signalized intersections (SAFETY PROJECT). For these areas, the utility corridor
plan will identify potential utility conflict locations for additional coordination. The
CONSULTANT will coordinate with affected utilities to identify type, size and location of future
utilities and needed accommodations. The CONSULTANT will work with the f ranchise utilities
to locate their proposed facilities but will not design their relocation. Franchise utility design will
be completed by the f ranchises and not by the CONSULTANT. The CITY utilities will generally
be preserved and protected with minor adjustments and relocations if needed due to conflicts.
No major CITY utility upgrades or replacements are included in the PROJECT.
Utility Purveyors:
Non-CITY Utilities may include:
• Franklin County Irrigation District (FCID)
• Cascade Natural Gas
• Franklin PUD – Power and Illumination
• Comcast – Cable TV / Fiber Optics
• Lumen – Telephone Communications/Fiber Optic
• Frontier – Telephone Communications/Fiber Optic
• WSDOT – Traffic and Illumination Conduit / Fiber
CITY Utilities Include:
• Water Main
• Sanitary Sewer
• Storm Water (Included under separate task)
• Traffic and Illumination Conduit / Fiber (Included under separate task)
Assumptions:
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• All private utilities within the corridor are allowed by franchise agreements and not within
utility easements or have prior rights except FCID and PUD.
• If applicable, the CITY will be involved in all coordination efforts with franchise utilities
and will provide the CONSULTANT authority support when necessary for relocation
efforts by the franchise utilities
• The CITY will be responsible for sharing project funding information with the franchise
utilities if requested
• If a franchise utility requests funding from the project for relocation of existing facilities,
the CITY will be responsible for developing and executing all agreements to
accommodate any franchise utility request in a timely manner
Deliverables:
• The CONSULTANT will provide written notification to all utilities within the project limit of
the design impacts for initial contact. The initial contact letter will inform each utility of
the project limits and provide an existing utility map exhibit identifying each of the utilities
in color. The letter will request verification from each utility for accuracy of the facilities
shown and request any buried utility depth information which may be available.
Additionally, the letters to the franchise utilities will request if relocation costs by the
franchises are expected to be reimbursed by the CITY, and if so, the franchises will need
to provide agreement rights identifying reimbursement cost responsibilities.
• The CONSULTANT will follow-up with each of the utilities with supplemental 30% design
plans including information for any necessary accommodations to the existing utilities
including proposed locations for any necessary relocations or adjustments.
• The CONSULTANT will provide a Utility Conflict Matr ix (if applicable)
• The CONSULTANT will provide meeting minutes from utility meetings. It is assumed
there will be two meetings lastly two hours attended by the PM and Roadway lead.
• The CONSULTANT will provide copies of information and documents received from
utility companies.
4.6 30% Submittal
The CONSULTANT shall prepare 30% design drawings complying with CITY and industry
standard level of detail at this stage of project development. The delivery package of the 30%
submittal shall include the Plans, Engineer’s Estimate, and Design Memorandums for each
discipline where noted documenting the design decisions shaping the project.
Assumption(s):
• The level of effort and fee estimate for this task is based on the number of sheets for each
discipline as shown in the sheet list provided. The sheet list was prepared based on
CONSULTANT’s current knowledge of the project scope and anticipated work elements.
• The CONSULTANT shall consult with the CITY prior to developing any sheets if the actual
number of required sheets varies from the original sheet count estimate. If the CITY and the
CONSULTANT concur that total number of sheets required to detail the project exceeds the
original estimate, the budget for this task may be amended.
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Deliverable(s):
• Survey and Existing Data Collection (Included under separate task)
• Alternatives Analysis Memo
• 30% Plans
• Existing Sign Inventory
• Engineer’s 30% Engineer’s Estimate
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4.6.1 30% Plan Sheet List
Project Sheet List Estimate (COMBINED)
Description (Funding) 30%
Cover Sheet with Vicinity Map (both) 1
Index and Project Key map (both) 1
Legend, General Notes, and Abbreviations (both) 2
Roadway Typical Sections (both) 1
Plan & Profile Plans (Ped & Bike Imprv.) 16
Temporary Erosion & Sedimentation Control (TESC) and Site
Preparation Plans (both) 11
TESC Details (both) --
Paving Details (both) --
Intersection & Curb Ramp Grading Details (both) --
Drainage Details (Ped & Bike Imprv.) --
Pavement Marking & Signing Plans (Safety Imprv.) – 100 scale
plan over plan 9
Pavement Marking Details (Safety Imprv.) --
Signing Schedule & Details (both) --
Signal Plans (Safety Imprv.) 6
Signal Details (Safety Imprv.) --
Illumination Schedule & Details (Ped & Bike Imprv.) --
RRFB Plans (Ped & Bike Imprv.) 3
Staging and Traffic Control Sequencing Notes (both) 1
Staging and Traffic Control Plans (both) - Class A sign overview
sheet only at 30% 1
Total # Sheets 52
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TASK 5A Environmental Documentation &
Permitting
The purpose of this task is for AEC to complete administration and invoicing, engage the
regulatory agencies, conduct fieldwork, prepare NEPA documentation, and prepare a SEPA
package.
5.1 Administration and Invoicing
AEC will conduct general administrative duties to set up and close out the project in the
accounting and time tracking system. AEC will also prepare up to 6 invoices.
5.2 Environmental Kick-off Meeting and Site Visit.
The CONSULTANT will organize a one-hour meeting with the CITY to kick-off the
environmental review portion of the work, focusing on the PROJECT history, status, and
planned schedule. For the purpose of this scope the site visit will be conducted the same day as
the kickoff meeting. If necessary, to accommodate other’s schedules, the kick-off meeting can
be separate from the site visit with the kickoff meeting being virtual with a smaller group site visit
with AEC, CONSULTANT PM , and CITY PM .
5.3 NEPA Categorical Exclusion
AEC will prepare a draft and final NEPA Categorical Exclusion (CE) for the project,
summarizing, and evaluating project impacts. This task will include the following:
1. Site Visits: Complete up to 1 site visit; One visit with the project team and interested parties
to identify the project activities and general impacts, and to review the project area to
collect resource specific information. This will include conducting the windshield survey
for potential hazardous materials in the area.
2. A NEPA Kick off meeting will be conducted with WSDOT via conference call. The
CONSULTANT will prepare a summary of key environmental impacts and discuss the
anticipated environmental requirements, documentation requirements, submittals and
review processes.
3. Develop draft and one final Area of Potential Effect (APE) Package with a Project vicinity
map, project description, depths of excavation and photos. This will be submitted to the
City of Pasco and WSDOT Local Programs (LP) for review then forwarded to WSDOT
Highways and Local Programs (WSDOT HQ). Address up to 2 sets of comments.
Based on preliminary information the project is expected to be covered under the
WSDOT Programmatic Agreement for Section 106 and therefore a Cultural Resource
Survey is not included in this scope; however, it is anticipated there will be extensive
coordination with the project team to identify depths of excavation/extent of previously
disturbed soils and potential impacts early in design in order to demonstrate applicability
under the Programmatic Agreement. There is also anticipated to be up to 1 conference
calls with WSDOT LP and HQ regarding this topic.
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4. Categorical Exclusion Documentation Form: Review the agency databases and contact
agency personnel regarding Endangered Species Act (ESA) species, hazardous
materials, environmental justice, wetlands and hydrology, inclusion in the STIP and other
information as applicable. This is anticipated to require preparation of deminimis
documentation for minimal impacts to section 4(f ) resources such as tying the sidewalks
into Sylvester Park. This will require coordination with the City Parks Department and
preparation of WSDOT documentation to meet WSDOT/FHWA requirements. A right
sized hazmat memo will be prepared with a map and table of known sites, photos and site
records that are available. It is assumed there is no new right-of -way needed,
displacements or impacts to structures.
5. Reviews and Revisions: The CE package will be reviewed by the City of Pasco, WSDOT
Local Programs and WSDOT Highways and Local Programs. After the draft is submitted
for review, the CONSULTANT will address up to 3 sets of comments.
5.4 SEPA Checklist Preparation
AEC will prepare a SEPA checklist consistent with the requirements of WAC 197-11. The draft
and final will be provided to the CITY and the distribution and processing will be conducted by
the CITY as the SEPA lead agency. The CONSULTANT will provide SEPA response comment
support for up to 2 unique responses to public comments.
5.5 Supplemental Environmental Permitting Support
(Contingency)
If necessary, additional field investigation and evaluation will be completed under a
separate amendment.
Assumption(s):
• The environmental phase will be limited to 6 months after the Environmental portion of the
PROJECT begins.
• One SEPA and one NEPA will be completed for the PROJECT.
• The PROJECT will be permitted as a CE. If the PROJECT impacts are outside the scope of
a CE, then this Supplemental Task may be required.
• The scope will not include an individual or programmatic Section 4(f) evaluation, Biological
Assessment, Wetland Delineation, Critical Areas review or permitting, Socio-economic
Report, Noise Analysis, Cultural Resource Survey, Hazardous Materials Memo/Report, or
other reports not described. If additional reports or addenda are required, they will be
considered extra work and require a supplement.
• There will be no displacements as a result of the project.
• The SEPA Checklist will be based on the 60% design impacts, footprint, and assumptions.
If substantial changes occur after 60% design, a revised SEPA checklist may be required
which will be considered as Extra Work.
• Rights-of -entry (ROE) to private properties shall be in writing prior to any initiation of field
efforts outside ROW.
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• SEPA checklist preparation will not require separate field work, study, or analysis by the
CONSULTANT, not already included as part of this scope. Information to prepare the
checklist will be gathered from known data sources, mapping, and online research and
existing documents provided by the CITY and the site visit during the kickoff meeting that
was previously described.
• The CITY will formally issue the SEPA determination and distribute public notice and
supporting materials to the appropriate agencies and the public.
• Mailing lists and postage fees will be provided by the CITY.
• Public notification mailing, distribution, posting at public facilities (library, City Hall, county
facilities etc.), on-site posting as required will also be handled by the CITY.
• Coordination and payment for the public notice in the local newspapers will be handled by
the CITY.
• Scope and budget to support a SEPA appeal is not included and is considered Extra Work.
• Roadway plans will be provided for use with GIS if needed.
• Design year traffic data will be provided by the CITY or CONSULTANT traffic engineers.
• Interim year and design year traffic volumes (or growth rates) including turning movements
and signal timing data will be provided by the CITY or CONSULTANT traffic engineers.
• Suitable design-level information for modeling will be provided.
• There will be no more than 3 revisions of any of the described documents
• Changes to the project description and/or project area may necessitate modifications to this
scope of services; such changes will be considered as Extra Work.
• No wetland, stream, critical area, or archaeological monitoring will be required; if necessary,
this will be considered as Extra Work.
Deliverable(s):
• 6 Invoices total for the PROJECT
• Environmental Kick-off Meeting Minutes and Agenda, one for the PROJECT
• Draft and Final SEPA Checklist, one for the PROJECT
• Draft and Final NEPA CE, one for the PROJECT
TASK 6A Final Design - PS&E
The CONSULTANT shall follow the guidelines set forth in the CITY’s Design Standards and
WSDOT LAG manual when preparing the 60%, 90%, and Ad-Ready plans, specifications, and
estimate.
6.1 General
The CONSULTANT will prepare the contract drawings in accordance with the CITY’s design
standards. Unless otherwise noted or directed by the CITY, the CONSULTANT will prepare plan
view sheets at a 1”= 20’ scale (full size 22”x34”) and 1” = 40’ scale (half size 11”x17”).
The CONSULTANT will prepare a cover sheet including an index of drawings. The list of plan
sheet titles in the indices will exactly match the titles as they appear on the plan sheets.
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The CONSULTANT will prepare a vicinity map showing the project limits. The vicinity map will
include the beginning and ending of construction, stations, major cross streets, waterways, and
critical areas.
The CONSULTANT will prepare a sheet layout index for each scale used showing the sheet
layout for the various disciplines. CONSULTANT will prepare general notes, abbreviations, and
symbols sheet.
The CONSULTANT will prepare a set of alignment tables and plan sheets for survey control,
monumentation, and alignments. The alignment tables will list necessary curve details for both
existing and proposed centerline alignments. The plan sheets will include alignment centerline,
horizontal and vertical control data.
Assumption(s):
• Symbols used by the CONSULTANT in the plans shall follow APWA standards. If the
symbols are not in the APWA standards, then CONSULTANT standard symbols shall be
used.
• Plans shall be prepared on the survey basemap. Each sheet shall contain design
elements, with line work for items detailed on other sheets screened back or drawn in thin
pen weight. The CONSULTANT is expected to the Industry Standard of Care in the design
planning and layout, with elements shown as close as possible to where they are to be
installed.
• General Construction Notes will be noted on plan sheets. General Notes will be
numerically ordered and consistent throughout the plan set. Note and leader shall call out
unique Construction Notes. Bubbles with leaders will be acceptable only for recurring
Construction Notes and wiring notes for Signal and Illumination plans as they are
numerically ordered and consistent throughout the applicable sheets.
• If additional detail is required to provide clarity, the Plans and Details shall include an
enlarged view.
• The level of effort and fee estimate for this task is based on the number of sheets for each
discipline as shown in the sheet list provided. The sheet list was prepared based on
CONSULTANT’s current knowledge of the project scope and anticipated work elements.
• The CONSULTANT shall consult with the CITY prior to developing any sheets if the actual
number of required sheets varies from the original sheet count estimate. If the CITY and
CONSULTANT concur that total number of sheets required to detail the project exceeds the
original estimate, the budget for this task may be amended.
• Standard CITY and WSDOT details will be called out in the Plans, but not included in the
detail sheets.
• The CONSULTANT will prepare one PS&E package for the PROJECT with separate
schedules of work for the SAFETY PROJECT and PED & BIKE PROJECT.
6.2 Typical Roadway Sections
The CONSULTANT will further develop the typical roadway sections developed at 30% Design.
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It is assumed that all cross-street work will be minor and will be able to be built using plan and
detail sheets only – no roadway section will be required.
The typical sections cover typical physical work throughout sections of the project and will not
include every minor change in section dimensions and features, nor include detailed
channelization information. Where there are anomalies the appropriate discipline plans will be
referenced for concurrence.
6.3 Temporary Erosion and Sedimentation Control (TESC) and
Site Preparation
The CONSULTANT will prepare temporary erosion control details which show erosion and
sedimentation controls measures to be used for this project.
The TESC drawings will be prepared in accordance with the CITY requirements and by
reference the requirements written in the SWMMEW and will also be included with the SWPPP.
The CONSULTANT will define the site preparation and demolition activities, including items to
be abandoned, salvaged, recycled, or removed, and identify facilities that need to be protected
during construction. Site Prep plans will include surface feature items, such as pavements (by
type), sidewalk, curbs, walls, and miscellaneous structures. Demolition required for utilities,
drainage features, signing, signalization and illumination will not be included in these drawings
and will be shown on the relevant discipline drawings.
Cut/fill lines will be shown on the plans where applicable.
6.4 Plan and Profile Plans (PED & BIKE PROJECT)
To be completed under a separate scope of work.
6.5 Intersection Grading Plans
The CONSULTANT will design intersection grading to tie into the existing cross street’s existing
terrain. Intersection curb radii will be designed including curb radii tables with locations and
elevations for PC, PT, quarter points, low points, and curvature staking information including
radius, length of curve, tangent, and delta. Curb ramp grading will be performed for each curb
ramp in the corridor and will be designed on curb ramp detail sheets to meet ADA requirements.
Half grading intersections will typically include one pair of ramps crossing a street. Full grading
intersections will include more than one pair of ramps.
It is assumed that an ADA Maximum Extent Feasible (MEF) per WSDOT standards will not be
required on this PROJECT.
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It is assumed the following intersections will have associated intersection and curb ramp grading
sheets:
PED & BIKE PROJECT
(under a separate scope of work) SAFETY PROJECT
INTERSECTION HALF/FULL
GRADING INTERSECTION HALF/FULL
GRADING
RD 54 (SOUTH) HALF Rd 28 Full
RD 52 (RRFB) FULL N 20th Ave Complete
RD 50 (NORTH) HALF N 14th Ave Full
RD 49 (SOUTH) HALF N 10th Ave Full
RD 48 (NORTH) HALF N 5th Ave Full
RD 46 (SOUTH LOOP) HALF N 4th Ave Full
RD 47 (NORTH) HALF N 3rd Ave Full
RD 46 (SOUTH LOOP) HALF
RD 46 (NORTH) HALF
RD 45 (SOUTH) HALF
RD 44 (RRFB) FULL
43RD WAY (NORTH) HALF
RD 42 (NORTH) HALF
RD 40 FULL
RD 39 (SOUTH) HALF
RD 38 (SOUTH) HALF
RD 37 FULL
RD 36 FULL
RD 34 (RRFB) FULL
RD 32 (NORTH) HALF
6.6 Paving Details
The CONSULTANT will design special details for project specific, non-standard features as
needed to ensure proper construction. Details will include:
• BFT Bus Shelters and pads (Standard Details will be used)
• Hardened centerline (if needed)
• Center turn lane median island (if needed)
6.7 Drainage System Details and Design (PED & BIKE PROJECT)
To be completed under a separate scope of work.
6.8 Pavement Marking and Signing Plans, Schedules & Details
The CONSULTANT will further develop and detail the pavement marking plan sheets developed
at 30% Design and develop project details as needed.
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CONSULTANT will prepare signing plans that show the location of new signs and associated
sign design details. Signing will conform to the current edition of the MUTCD and the CITY’S
signing guidelines.
New and existing signing and marking to remain will be based on Survey information where
available, aerial information, and/or site visit pictures and observations. Some information will
require field verification by the Contractor.
The CONSULTANT will prepare pavement marking and signing plan view sheets at a 1”= 50’
scale (full size 22”x34”) and 1” = 100’ scale (half size 11”x17”), using a plan and plan sheet
layout.
6.9 Traffic Signal Plans and Details (SAFETY PROJECT)
The CONSULTANT will prepare the signal plans and details showing proposed modifications to
the existing signal equipment, electrical hardware, and wiring diagrams for the signalized
intersections.
CONSULTANT will include underground conduits and room in the equipment for future
intelligent transportation systems (ITS). An ITS system will not be implemented for the project.
Assumptions:
• Scope does not account for additional lighting analysis or design throughout the corridor.
If requested existing lighting fixtures will be switched out for new LED fixtures at the
signalized intersections.
• ITS systems will not be designed, only conduit for future systems.
• The design of the 20th Ave intersection will be a limited design to accommodate the
PROJECT lane reductions/modifications. This intersection was recently upgraded by the
CITY and it is assumed the existing signal, components, equipment, ramps and
pedestrian facilities do not need upgraded.
Deliverables:
• Conduit Fill calculations
• Design plans, details, engineer’s estimate, and specifications per deliverable tasks.
6.10 RRFB, Plans and Details (PED & BIKE PROJECT)
To be completed under a separate scope of work.
6.11 Staging and Traffic Control Plans
The CONSULTANT will develop basic traffic control narrative and sequencing plan for
construction of roadway, intersection, utility, and stormwater improvements utilizing lane
closures and shifts. Traffic control plans will provide sufficient information to be the basis of bid
for the Contractor and will be developed to maintain traffic on Sylvester Street and at all side
streets. At least one lane each direction will be open at all times.
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Assumptions:
• No detour plans are anticipated for the PROJECT.
• Temporary signal plans are not included in the scope of work for this effort and will be
required as part of Contractors submittal requirements.
• Standard WSDOT Traffic Control plans will be used, without corridor wide site-specific
staging and traffic control plans.
Deliverables:
• MOT sequencing narrative and traffic control plans, engineer’s estimate and
specification per deliverable task.
6.12 60% Design Verification Meeting
The CONSULTANT will use the 30% design plans and progress to the 60% design and plan
level. The CONSULTANT will take into consideration the 30% design review comments from the
CITY while advancing to the 60% level. The 60% design verification meeting will not be a formal
submittal, but will allow for detailed review and coordination prior to progressing to the final
Design deliverable.
6.12.1 60% Plans
The CONSULTANT will further develop the 30% plans to a 60% plan level for coordination and
review with CITY.
6.12.2 60% Specifications
The CITY will supply the CONSULTANT with the current version of the CITY’s Special
Provisions. The CITY's administrative sections of the contract documents including
advertisement for bids, information for bidders, and bid package information will be supplied in a
Microsoft Word format. The CONSULTANT will develop a “run-list” utilizing the WSDOT APWA
GSPs and supplemental project specific information. The CONSULTANT shall keep a current
project “run-list” and rerun the WSDOT PS&E Work Software Program prior to each plan
submittal.
6.12.3 60% Engineer’s Estimate
The CONSULTANT will update the 30% estimate. The "Bid Proposal" within the specifications
shall be prepared from this information by the CONSULTANT.
6.13 90% Submittal
The CONSULTANT will use the 60% design plans and progress to the 90% design and plan
level. The CONSULTANT will take into consideration the 60% design review comments from
the CITY while advancing to the 90% level.
6.13.1 90% Plans
The CONSULTANT will further develop the 60% plans to a 90% plan level including the sheets
listed in the below table and develop f inal detail sheets as noted in the table.
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6.13.2 Final Plan Sheet List
Project Sheet List Estimate (BOTH PROJECTS)
Description (Funding) Final
Cover Sheet with Vicinity Map (both) 1
Index and Project Key map (both) 1
Legend, General Notes, and Abbreviations (both) 2
Roadway Typical Sections (both) 1
Plan & Profile Plans (Ped & Bike Imprv.) 16
Temporary Erosion & Sedimentation Control (TESC) and Site
Preparation Plans (both) 11
TESC Details (both) 1
Paving Details (both) 1
Intersection & Curb Ramp Grading Details (both) 10
Drainage Details (Ped & Bike Imprv.) 2
Pavement Marking & Signing Plans (Safety Imprv.) - 100 scale
plan over plan 9
Pavement Marking Details (Safety Imprv.) 2
Signing Schedule & Details (both) 3
Signal Plans (Safety Imprv.) – Existing/Removals and Proposed
for each traffic signal. 12
Signal Details (Safety Imprv.) – Existing and Proposed pole chart
and wiring diagrams for each traffic signal 12
RRFB & Illumination Plans (Ped & Bike Imprv.) 2
RRFB & Illumination Schedule & Details (Ped & Bike Imprv.) 6
Staging and Traffic Control Sequencing Notes (both) 1
Staging and Traffic Control Plans (both) -Assume 2 stages, use of
typical plans for corridors with detail plans at traffic signals 5
Total # Sheets 98
6.13.3 90% Specifications
The CONSULTANT will update the 60% specifications with any new or additional special
provisions from the advancement of design and incorporation of CITY comments. The
CONSULTANT shall run the “run-list” prior to submittal.
6.13.4 90% Engineer’s Estimate
The CONSULTANT will further develop the 60% estimate to a 90% level including adding all
anticipated bid items and costs.
The 90% estimate will remove all contingencies. The "Bid Proposal" within the specifications
shall be prepared from this information by the CONSULTANT.
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6.14 Ad-Ready Submittal
CONSULTANT will use the 90% design plans and progress to the Ad-Ready design and plan
level. The CONSULTANT will take into consideration the 90% design review comments from
the CITY and WSDOT while advancing to the Ad-Ready level.
6.14.1 Ad -Ready Plans
The CONSULTANT will further develop the 90% plans to an Ad-Ready plan level without the
addition of any new sheets.
6.14.2 Ad -Ready Specifications
The CONSULTANT will update the 90% specifications with any new or additional special
because of CITY or WSDOT comments. The CONSULTANT shall run a final “run-list” prior to
submittal.
6.14.3 Ad -Ready Engineer’s Estimate
The CONSULTANT will finalize the engineer’s estimate based on any comments received from
the CITY or WSDOT during the 90% design review.
The "Bid Proposal" within the Ad-Ready specifications shall be prepared from this information
by the CONSULTANT.
6.14.4 Construction Schedule
The CONSULTANT shall develop an anticipated construction schedule based on the planned
advertisement date and final quantities. The Construction Schedule shall show the sequencing
and durations of all construction activities. All constraints, such as cold weather paving
limitations, utility work coordination, etc., shall be identified and factored in the schedule. The
number of working days for the construction contract shall be based on the overall construction
duration shown in the schedule.
TASK 7A Real Estate Services (RES)
The following scope of work details the necessary effort to acquire right-of-way for the
PROJECT . The CONSULTANT will accomplish this task unless specified otherwise. The
CONSULTANT will NOT proceed with Real Estate Services and acquisition until R/W funding is
obligated and notice to proceed is provided by the CITY.
General Assumptions:
This scope encompasses services to complete right of way (R/W) acquisition for the PROJECT.
It is anticipated that the following elements of these services will be completed within a period of
twelve (12) months. Scope of services herein are based on the following:
• Acquisition will be required on up to ten (10) parcels.
• Ongoing management and administration of the R/W process.
• The CONSULTANT shall coordinate with the CITY, as necessary, and in accordance
with the Federal Uniform Relocation Assistance and Real Property Acquisitions Policies
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Act (URA), WSDOT Local Agency Guidelines (LAG) Manual, applicable State and local
laws, and CITY administrative rules, to facilitate the acquisition of identified properties.
• CITY will facilitate all communication with the CITY, the CONSULTANT and the WSDOT
Local Agency Coordinator (LAC) in a timely manner throughout the R/W process.
• CITY shall provide the CONSULTANT with available PROJECT information such as, but
not limited to, the CITY’s State approved R/W and limited access procedures, approved
environmental documentation, and any pre-approved CITY R/W forms, including legal
documents.
• The CONSULTANT and CITY agree to maintain clear lines of communication,
determine, and document the appropriate decision-making process to achieve
PROJECT goals and to provide open access to available data that is pertinent to the
PROJECT.
• All deliverables will be produced in accordance with the approved quality control/quality
assurance (QC/QA) process established by the CITY and the CONSULTANT team.
• All deliverables prepared by the CONSULTANT shall be provided to the CITY – one
electronic version and one hard copy.
• Additional parcels not anticipated and not included. If necessary, this would be
negotiated Extra Work.
7.1 Real Estate Services Management
The CONSULTANT will also perform management and administration for the following real
estate services tasks as follows:
• Prepare WSDOT ROW Funding Estimate – LPA005B.
• Prepare for and attend R/W kick off meeting and monthly R/W PROJECT update
meetings with the CITY until completion of the R/W acquisition.
• Prepare and provide a landowner list, R/W cost estimate and R/W schedule for the
PROJECT.
• Prepare and provide monthly R/W PROJECT status report to include acquisition
milestones upon commencement of appraisal process.
• Manage the CONSULTANT’s subconsultants (if applicable).
• Provide QA/QC Services.
CITY Responsibilities:
• Review and approve the WSDOT R/W Funding Estimate prior to submission to WSDOT
LAC.
• Attend R/W kickoff meeting.
• Review and approve landowner contact list, R/W cost estimate and R/W schedule.
• Review monthly status reports and provide comments as needed.
Assumptions:
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• Up to two (2) CONSULTANT Real Estate Services (RES) staff will attend the R/W kick
off meeting. Staff commitment is estimated at two hours per staff for preparation,
participation in the meeting and notes.
• Up to one (1) R/W cost estimate and one update will be prepared.
• Up to one (1) R/W schedule and up to three (3) updates will be prepared.
• Up to one (1) CONSULTANT RES staff will attend up to twelve (12) recurring monthly
CITY meetings. Staff time commitment is estimated at one hour per staff and per
meeting for preparation, participation in the meeting, and notes.
• Up to two (2) CONSULTANT RES staff will attend up to twelve (12) recurring monthly
internal meetings. Staff time commitment is estimated at one hour per staff and per
meeting for preparation, participation in the meeting, and notes.
• All CITY update meetings are anticipated to be held virtually
• The CONSULTANT shall distribute status reports at least one business day in advance
of meetings.
• The CONSULTANT shall prepare the R/W schedule within five (5) days of Notice to
Proceed and update up to an additional three (3) times as needed.
Deliverables:
• One (1) WSDOT ROW Funding Estimate – LPA005B and up to one (1) update.
• One (1) Landowner Contact List
• One (1) R/W Cost Estimate and up to one (1) update
• One (1) R/W Schedule and up to three (3) updates
• Up to twelve (12) R/W Project Status Reports
7.2 Property Descriptions and Valuations
CONSULTANT will review R/W plans, survey exhibits and, legal descriptions for up to ten (10)
acquisitions. CONSULTANT will perform the following work:
• Coordinate with the CITY to facilitate R/W Plan Set approval from WSDOT local agency
coordinator.
• Review and quality control (QA/QC) up to ten (10) legal descriptions and exhibits
prepared by surveyor for the transfer of the property rights needed for construction
including fee acquisition, permanent easements and/or temporary easements for use by
the R/W team.
CITY Responsibilities:
• Provide concurrence and written approval that all legal descriptions and exhibits are
sufficient for the property interests to be acquired.
Assumptions:
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• CONSULTANT will provide up to one (1) redline review the R/W Plan set and one
redline review of each of the ten (10) parcel legal descriptions and exhibits produced by
the surveyor.
Deliverables:
• Up to one (1) reviewed R/W Plan Set.
• Up to one (1) reviewed legal descriptions and one (1) reviewed exhibits for up to ten (10)
impacted parcels.
7.3 Valuation Process (AOS/Appraisal/Appraisal Review)
The CONSULTANT will manage the valuation process for up to ten (10) parcels. As part of the
appraisal process, Administrative Offer Summary (AOS) reports will be prepared where
appropriate in lieu of appraisals. The CONSULTANT appraiser and review appraiser shall meet
all requirements set forth in 49 CFR 24.103. CONSULTANT will perform the following work:
• Manage delivery of appraisal services.
• Prepare an appraisal schedule for delivery of appraisal and AOS reports.
• Assemble all needed appraisal data and appraisal scope for each assigned parcel.
• Send out landowner contact letters to impacted parcels in advance of the valuations.
• R/W Agents will attend appraisal inspections, as needed and where possible.
• Manage the delivery of appraisal reports, if needed, with appraisal sub-consultant
selected by the CONSULTANT.
• Supply completed appraisal reports to the appraisal reviewer selected by the
CONSULTANT, if needed.
• Manage the delivery of appraisal reviews for any parcels that are appraised.
• Manage the delivery of AOS reports for eligible acquisition parcels.
CITY Responsibilities:
• Review and approve appraisal schedule.
• Approve appraisal reviews via signed Determinations of Value, if needed.
• Review and approve by signature all AOS reports.
Assumptions:
• CONSULTANT will manage their appraisal staff to develop the most expeditious
schedule for delivery of all valuation deliverables.
• It is anticipated that there will be up to ten (10) non-complex AOS reports. If it is
determined that any of the impacted parcels need to be appraised, the cost for the
appraisal, appraisal review and level of effort for those parcels will be renegotiated and
adjusted accordingly. If those services are negotiated, then the following applies:
o All appraisal services will be performed by a WSDOT certified independent
appraiser to WSDOT LAG Manual standards.
o Appraisal reports (if needed) will be before and after short form narrative reports.
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o Notice to Proceed (NTP) for the appraiser will be the date of receipt of sufficient
R/W plans and/or exhibits, title information and landowner contact information.
o The estimated delivery schedule for the AOS reports is within eight (8) weeks
form the date of the NTP.
If it is determined that any of the impacted parcels need to be appraised,
the estimated delivery schedule will be reviewed and adjusted
accordingly.
Deliverables:
• Appraisal schedule
• Up to ten (10) landowner contact letters
• Up to ten (10) AOS reports
• Up to ten (10) appraisal reports and appraisal reviews, if negotiated and agreed upon
7.4 Acquisition and Negotiation Services
CONSULTANT will prepare offer packages, present offers, negotiate purchases, prepare
administrative settlement memos and prepare executed documents for CITY approval and
processing for a maximum of ten (10) parcels. All acquisition files will be transmitted to the CITY
with all original documents at completion of negotiations. CONSULTANT will perform the
following work:
• Prepare and maintain electronic and hard copy parcel files.
• Review title reports provided by the CITY, for up to ten (10) parcels.
o Prepare encumbrance review memos with encumbrance clearing
recommendations for up to ten (10) parcels.
o Order title report update prior to transmittals (if older than 6 months).
• Manage and provide QA/QC for the R/W acquisition and negotiation process.
• Pre pare an acquisition schedule and monthly status report for all assigned parcels.
• Prepare all documents required for the assigned parcels including Offer Letters, Deeds,
Easements, Donation forms (if applicable), W9s, Real Property Vouchers, Real Estate
Tax Affidavits, Encumbrance Review Memo, and Negotiator Diaries.
• Act as the agent for the CITY in all negotiations.
• Make a minimum of four (4) good-faith negotiation attempts with impacted landowners in
an effort to negotiate a fair settlement.
• Provide justification for any settlement above the approved offering price in the form of
an administrative settlement memo.
• Prepare administrative settlement memos and condemnation packages as needed.
• Process all landowner payments through the CITY.
• Process executed documents for closing through escrow or the CITY.
• Manage escrow closing for acquisitions (as applicable).
• Transmit completed parcel files to the CITY at the completion of acquisitions.
CITY Responsibilities:
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• Provide CONSULTANT with a copy of WSDOT approved ROW acquisition procedures
(dated within the last three years).
• Approve all real estate documents provided by the CITY and prepared by the
CONSULTANT using the most current WSDOT local program agency forms that are
consistent with CITY acquisition practices.
• Review/approve acquisition schedules, R/W status reports and meeting notes where
applicable.
• Provide written direction for the title encumbrances noted on the encumbrance review
memo to be accepted as risk or to be cleared by escrow agency where needed.
• Approve a minimum of One (1) preliminary offer package prior to offers being made.
• Approve all landowner donations if applicable.
• Provide review and written approval for all administrative settlements agreed to by the
CITY.
• Approve all landowner payments.
• Review and approve all transmitted files and documents prepared by the CONSULTANT
for all required WSDOT R/W precertification and certification reviews.
Assumptions:
• CONSULTANT shall follow the Uniform Relocation Act, WSDOT Local Agency
Guidelines (LAG) manual, all applicable State and Local laws and CITY administrative
rules for R/W acquisition for all real estate services provided for this project.
• City will provide the CONSULTANT with available project information such as but not
limited to the CITY’s WSDOT approved R/W procedures.
• The CONSULTANT’s title review responsibilities shall be to identify the correct vesting
from the title report, inputting that information into the appropriate acquisition documents
and creating an encumbrance review memo.
• CONSULTANT will provide an encumbrance review memo for up to ten (10) parcels for
review by the CITY.
• CONSULTANT shall make the initial offer to purchase in person if possible, or by
certified mail. During the COVID-19 period, CONSULTANT will also send offers via
email or regular mail in addition to certified mail.
• If in-person meetings are requested by the property owner, CONSULTANT will follow
COVID-19 safety protocols as outlined in CONSULTANT’S project safety plan.
• CONSULTANT shall provide a maximum of four (4) good faith attempts at acquisitions
for up to ten (10) parcels assigned, with those attempts being defined as an in-person
visit with landowner (physical or virtual), a detailed phone conversation, or a substantive
correspondence or email exchange.
• CONSULTANT’s acquisition duties shall be deemed complete if any of the following
occur:
o A negotiated settlement approved by the CITY is reached and the necessary
closing documents are executed.
o A new appraisal or offer is required.
o The offer to purchase is rescinded.
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o A P&U is secured and the acquisition file is transmitted to CITY.
o A negotiated settlement cannot be reached after the four good faith attempts.
• If negotiations cannot be concluded within ninety (90) days of the offer date on any given
parcel or if an appraisal is requested by a landowner of any AOS parcel then the hours
to complete those parcels will be renegotiated and adjusted accordingly.
• The CONSULTANT shall assist the CITY in securing an escrow company to close up to
ten (10) parcels.
o The escrow company will be responsible for the preparation and receipt of all
signatures required for partial re-conveyance, satisfaction of all liens and
encumbrances for each acquisition where applicable.
• The CITY agrees to pay all title/closing/escrow fees directly to the escrow company.
Deliverables:
• Up to ten (10) title encumbrance review memos.
• Up to ten (10) offer packages with completed acquisition documents for closing by the
escrow company or transferred files for condemnation proceedings.
• Up to ten (10) Administrative Settlement Memos (if necessary).
• Up to ten (10) P&U Agreements (if necessary).
Up to Ten (10) completed parcel files.
7.5 Certification
The CONSULTANT shall prepare all files for certification to the standards of the WSDOT LAG
manual , collaborate with the CITY and the Local Agency Coordinator for WSDOT certification of
R/W and prepare a certification memo for CITY.
CONSULTANT Services:
• Prepare acquisition files and documents for pre-acquisition review by WSDOT.
• Attend the WSDOT pre-acquisition review meeting.
• Prepare Post-Acquisition Files for Certification.
• Prepare Draft Certification Memo.
• Participate in Local Public Agency (LPA) Certification Reviews.
CITY Responsibilities:
• CITY shall supply all R/W documentation needed for parcel files to CONSULTANT in
advance of all WSDOT reviews.
• Review files prior to pre- and post-acquisition certification WSDOT review.
• Review and approve draft certification memo.
• Transmit final certification memo(s) to WSDOT Highways and Local Programs
Assumptions:
• A maximum of ten (10) acquisition files shall be prepared for certification.
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• There will be a maximum of one (1) draft certification memo prepared by the
CONSULTANT and o ne (1) review of the revised memo.
• There will be a maximum of one pre-certification review meeting and up to one final
certification review meeting for a maximum of two (2) hour duration each and will be
attended by up to one (1) CONSULTANT staff. Staff commitment is estimated at eight
(8) hours per staff for preparation and participation in the meeting.
TASK 8A Bidding Phase Assistance
The objective of this task is to aid the CITY during the advertisement for construction and
bidding phase to provide information to prospective bidders to support a competitive bidding
environment.
The CONSULTANT will provide written responses to questions and requests for clarifications to
the contract documents submitted to the CITY during the bidding period. Responses will be
provided in Microsoft Word format and submitted to the CITY for inclusion in contract addenda.
The CONSULTANT will evaluate Bidder requests for alternative (“or equivalent”) approvals
during the bidding phase.
The CONSULTANT will assist the CITY in preparing all addenda.
CITY Responsibilities:
• Record, consolidate and deliver Bidder questions and requests for contract document
interpretations to the CONSULTANT in timely fashion.
• The CITY will issue all addenda and host the bid on their website
www.cityofpascoplanroom.com
Assumption(s):
• The PROJECT will be bid as one Contract.
• There will be no pre-bid conference.
• The budget for this task is limited to that amount shown in the project labor estimate.
Work beyond the budgeted amount will be considered extra work.
Deliverable(s):
• Written responses to Bidders’ questions and requests for interpretations and evaluation
of acceptable alternate (“or equals”).
• Conformed set of contract documents based on any addenda issued.
TASK 9A Public Involvement Program
The purpose of this task is to provide graphic materials to support CITY’s public outreach and
coordination efforts and to represent the CITY at open houses, stakeholder briefings, and/or
CITY council meetings as needed.
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9.1 Project Exhibits
Activities:
• The CONSULTANT shall prepare up to one (1) display graphic for project presentations.
Assumptions:
• The display graphics will include CITY logo’s and project identifiers and will make use of
existing project linework, graphics and maps.
• No hard copy prints, or presentation boards will be created. All display graphics will be
electronic, full color PDF files or images embedded in a PowerPoint Presentation.
Deliverables:
• Electronic display graphics
9.2 Open Houses and Council Briefings
Activities:
• The CONSULTANT shall prepare presentation materials and talking points for a
PROJECT briefing to CITY identified stakeholders at public open houses or at public
council meetings.
• The CONSULTANT shall present materials on behalf of the CITY to CITY identified
stakeholders or the Public at up to one event.
Assumptions:
• The briefing materials will make use of existing project graphics and maps, or from
material developed by the design team.
• One presentation is anticipated at each event, lasting 2 hours.
• The CONSULTANT Project Manager and one other design lead will attend the public
events.
• The CONSULTANT will attend the event virtually via remote meeting and will not
physically travel to the meeting.
Deliverables:
• None
TASK 10A Management Reserve Fund
A Management Reserve Fund (MRF) will be created in accordance with LAG Manual to account
for any unanticipated needs outside of the above listed Scope of Services. This fund can only
be utilized with advance written authorization by the CITY.
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TASK 11A Construction Support Services
(FUTURE)
To be included in future contract amendment as needed.
Page Break to Exhibit A2
Scope of Services
Sylvester Street Safety Improvements –
Ped/Bike Program
Design, Right-of -Way and PS&E Services
City of Pasco, WA
December 15, 2021
City of Pasco | Sylvester Street Safety Improvements – Ped/Bike Program
Scope of Services - December 15, 2021
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TABLE OF CONTENTS
INTRODUCTION ..................................................................................................................... 4
Background.......................................................................................................................... 4
Project Description ............................................................................................................... 4
Project Team ....................................................................................................................... 5
Scope of Work ..................................................................................................................... 5
Major Milestone Schedule .................................................................................................... 5
Quality Assurance / Quality Control ...................................................................................... 6
Change Management ........................................................................................................... 6
Subconsultant Coordination.................................................................................................. 6
DBE Goal............................................................................................................................. 7
Project Assumptions............................................................................................................. 7
General Assumptions ........................................................................................................ 7
Design Standards and References .................................................................................... 8
Services Not Required ...................................................................................................... 9
PROJECT TASKS .................................................................................................................. 9
TASK 1B PROJECT MANAGEMENT AND ADMINISTRATION............................................. 9
1.1 Project Management, Invoicing, and Controls .............................................................. 9
1.2 Project Team Coordination Meetings ......................................................................... 10
1.3 Project Schedule....................................................................................................... 11
TASK 2B SURVEY, MAPPING AND RIGHT OF WAY ......................................................... 12
2.1 Research, Existing Data Compilation and Survey Control .......................................... 12
2.2 Field Surveying and Base Mapping ........................................................................... 13
2.3 Right-of -Way and Parcel Resolution, Easements, Exhibits, and Legal Descriptions .... 14
2.4 Supplemental Surveys (FUTURE) ............................................................................. 15
TASK 3B GEOTECHNICAL ENGINEERING ....................................................................... 15
3.1 Fieldwork .................................................................................................................. 15
3.1.1 Exploration and Traffic Control Plan ................................................................ 15
3.1.2 Utility Locate ................................................................................................... 15
3.1.3 Drilled Borings ................................................................................................ 15
3.1.4 Observation .................................................................................................... 16
3.2 Laboratory Testing .................................................................................................... 16
3.3 Engineering Analysis and Report............................................................................... 16
TASK 4B CONCEPTUAL DESIGN ...................................................................................... 17
4.1 Conceptual Design.................................................................................................... 17
4.1.1 Alternatives Analysis ....................................................................................... 17
4.2 30% Engineer’s Estimate .......................................................................................... 18
4.3 30% Roadway Design ............................................................................................... 18
4.3.1 Typical Roadway Sections .............................................................................. 18
4.3.2 Plan and Profile (PED & BIKE PROJECT) ....................................................... 18
4.3.3 Pavement Marking (SAFETY PROJECT) ........................................................ 19
4.3.4 Drainage (PED & BIKE PROJECT) ................................................................. 19
4.4 30% Traffic Design.................................................................................................... 19
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4.4.1 Inventory Signal Equipment (SAFETY PROJECT) ........................................... 19
4.4.2 Signal Design (SAFETY PROJECT) ................................................................ 19
4.4.3 Sign Design (SAFETY PROJECT) .................................................................. 19
4.4.4 Pedestrian Crossing Locations and Illumination Design (PED & BIKE PROJECT)
19
4.5 Utility Notification and Relocation Coordination .......................................................... 20
4.6 30% Submittal .......................................................................................................... 21
4.6.1 30% Plan Sheet List........................................................................................ 23
TASK 5B ENVIRONMENTAL DOCUMENTATION & PERMITTING ..................................... 24
5.1 Administration and Invoicing...................................................................................... 24
5.2 Environmental Kick-off Meeting and Site Visit. ........................................................... 24
5.3 NEPA Categorical Exclusion ..................................................................................... 24
5.4 SEPA Checklist Preparation ...................................................................................... 25
5.5 Supplemental Environmental Permitting Support (Contingency) ................................. 25
TASK 6B FINAL DESIGN - PS&E ....................................................................................... 26
6.1 General .................................................................................................................... 26
6.2 Typical Roadway Sections ........................................................................................ 27
6.3 Temporary Erosion and Sedimentation Control (TESC) and Site Preparation ............. 28
6.4 Plan and Profile Plans (PED & BIKE PROJECT) ....................................................... 28
6.5 Intersection Grading Plans ........................................................................................ 28
6.6 Paving Details........................................................................................................... 30
6.7 Drainage System Details and Design (PED & BIKE PROJECT) ................................. 30
6.7.1 Stormwater Pollution Prevention Plan (SWPPP) .............................................. 30
6.7.2 Drainage Design Report.................................................................................. 31
6.8 Pavement Marking and Signing Plans, Schedules & Details (SAFETY PROJECT) ..... 32
6.9 Traffic Signal Plans and Details (SAFETY PROJECT) ............................................... 32
6.10 RRFB, Plans and Details (PED & BIKE PROJECT)............................................... 32
6.11 Staging and Traffic Control Plans ......................................................................... 32
6.12 60% Design Verification Meeting .......................................................................... 33
6.12.1 60% Plans ...................................................................................................... 33
6.12.2 60% Specifications.......................................................................................... 33
6.12.3 60% Engineer’s Estimate ................................................................................ 33
6.13 90% Submittal...................................................................................................... 33
6.13.1 90% Plans ...................................................................................................... 34
6.13.2 Final Plan Sheet List ....................................................................................... 34
6.13.3 90% Specifications.......................................................................................... 34
6.13.4 90% Engineer’s Estimate ................................................................................ 34
6.14 Ad -Ready Submittal ............................................................................................. 35
6.14.1 Ad -Ready Plans .............................................................................................. 35
6.14.2 Ad -Ready Specifications ................................................................................. 35
6.14.3 Ad -Ready Engineer’s Estimate ........................................................................ 35
6.14.4 Construction Schedule .................................................................................... 35
TASK 7B REAL ESTATE SERVICES (RES) ....................................................................... 35
7.1 Real Estate Services Management............................................................................ 36
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7.2 Property Descriptions and Valuations ........................................................................ 37
7.3 Valuation Process (AOS/Appraisal/Appraisal Review)................................................ 38
7.4 Acquisition and Negotiation Services ......................................................................... 39
7.5 Certification .............................................................................................................. 41
TASK 8B BIDDING PHASE ASSISTANCE ......................................................................... 42
TASK 9B PUBLIC INVOLVEMENT PROGRAM .................................................................. 42
9.1 Project Exhibits ......................................................................................................... 43
9.2 Open Houses and Council Briefings .......................................................................... 43
TASK 10B MANAGEMENT RESERVE FUND ....................................................................... 43
TASK 11B CONSTRUCTION SUPPORT SERVICES (FUTURE) ........................................... 44
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INTRODUCTION
During the term of this PROFESSIONAL SERVICES AGREEMENT (AGREEMENT), HDR
Engineering, Inc. (CONSULTANT) shall perform professional services for the City of Pasco
(CITY) in connection with the following project s: Sylvester Street Safety Improvements –
Ped/Bike Program (PED & BIKE PROJECT). The Sylvester Street Safety Improvements –
HSIP (SAFETY PROJECT) are under a separate scope of work. Combined they are the
PROJECT.
Background
Sylvester Street is an east -west minor arterial that connects residential areas of the City to
downtown Pasco. The City of Pasco 2020 Local Road Safety Plan identified Sylvester Street as
one of the major corridors in need of safety mitigation measures. The Plan recommends
reducing lanes, which has been shown to reduce collisions and provide safer conditions for
pedestrians.
The City has been awarded two separate grants for these improvements through the
Washington State Department of Transportation (WSDOT ) City Safety Program and Pedestrian
and Bicycle Program. The Pedestrian and Bicycle grant will fund sidewalk, cu rb and gutter,
drainage improvements and pedestrian rectangular rapid flashing beacons (RRFBs) west of US-
395. This portion of the PROJECT is the Sylvester Street Ped & Bike Improvements PED &
BIKE PROJECT.
The City Safety Program application received a Highway Safety Improvement Program (HSIP)
grant which will fund design and construction of pavement markings along Sylvester Street
between 3rd Avenue to Road 54. This grant will also fund intersection improvements, including
ADA upgrades as needed along the corridor between the U.S. Route 395 overpass and 3rd
Avenue with traffic signal adjustments along the corridor. This portion of the PROJECT is the
Sylvester Street Safety Improvements SAFETY PROJECT , which is a separate scope of work.
Project Description
The PROJECT includes sidewalk, curb and gutter, stormwater improvements, and the
installation of rapid flashing beacons at three (3) locations on Sylvester Street between Road 54
and the west side of the US-395 overpass. Sidewalk improvements are planned o n the north
and south side of the roadway.
The US-395 crossing, including bridge approaches and the bridge itself, is excluded from the
PROJECT, but proposed improvements will be compatible with a future pedestrian crossing
planned on the south side of the Sylvester Street Overpass.
For reference, this PROJECT plans to convert an undivided four -lane roadway segment into a
three-lane roadway segment with two travel lanes, a center turn lane, and bicycle lanes. The
PROJECT will narrow the width of the trav el lanes, lower the posted speed limit, and construct
pedestrian enhancements (ADA retrofits) on West Sylvester Street between Road 54 and N 3rd
Avenue. Additionally, traffic signal adjustments are anticipated at the following locations:
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1. W Sylvester St and N 4th Ave
2. W Sylvester St and N 5th Ave
3. W Sylvester St and N 10th Ave
4. W Sylvester St and 14th Ave
5. W Sylvester St and 20th Ave (minor signal adjustments only)
6. W Sylvester St and Road 28
Project Team
This scope of work uses the following references for PROJECT team members:
• CITY = City of Pasco - PROJECT Sponsor and owner of facilities within City of Pasco
rights-of -way
• BFT = Ben-Franklin Transit (PROJECT Stakeholder)
• WSDOT = Washington State Department of Transportation (PROJECT Funding Agency,
Stakeholder and Approving Agency)
• CONSULTANT = The HDR Consultant Team
o HDR = HDR Engineering, Inc. (Prime Consultant on the PROJECT)
o 1 Alliance = 1 Alliance Geomatics, LLC - subconsultant to HDR (Surveying, Utility
Locates, Right-of -Way , Legal Descr iptions, Legal Exhibits)
o AEC = Anderson Environmental Consulting LLC subconsultant to HDR
(Environmental Permitting)
o S&W = Shannon & Wilson , Inc. - subconsultant to HDR (Geotechnical)
Scope of Work
This scope of work includes project management, roadway design, survey, geotechnical
engineering, utility notification and relocation coordination, PS&E development, temporary traffic
control and staging, permitting, right of way acquisition, environmental review and
documentation , public involvement support, and bidding phase assistance. Portions of the
scope of work are identified as future work to be added by supplement to this contract prior to
those phases of work, including construction support services.
Major Milestone Schedule
The following are major schedule milestones for the project:
Notice to Proceed ....................................... December 2021
Conceptual Design ..................................... May 2022
SEPA Submittal…………… ......................... July 2022
60% Design ................................................ August 2022
90% Design ................................................ December 2022
ROW Acquisition Complete ......................... January 2023
Ad -Ready ................................................... January 2023
Bidding Phase............................................. Spring 2023
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Quality Assurance / Quality Control
The CONSULTANT’s Quality Assurance Checklist will be completed and submitted by the
CONSULTANT with each Plan submittal. Bid Ready PS&E work submitted to the CITY shall be
stamped and signed by a professional engineer in the State of Washington. Milestone Plans,
Specs, and Estimate submittals shall not be stamped and will be marked “Not for Construction”.
The CONSULTANT will upload submittals to the PROJECT FTP site or OneDrive, provided by
the CITY. The CITY will contact PROJECT stakeholders to download and review submittals.
Stakeholders may include but are not limited to CITY Departments as appropriate (e.g. Police,
Fire, Public Works Operations), Franklin Public Utility District, Cascade Natural Gas, Frontier,
Comcast, Lumen, USPS, and BFT . The CITY will summarize the PROJECT stakeholder review
comments of each plan submittal and transmit a single document that contains the compile d
stakeholder comments to the CONSULTANT in a Review Ledger. The CONSULTANT will
respond to the CITY’s comments in the Review Ledger by indicating the actions taken on each
comment within two weeks, verifying that CITY comments have been addressed (or pro vide
written response as to why the changes have not been made).
Each plan submittal will include a comment review discussion between the CITY and the
CONSULTANT. This meeting will be a collaboration session to chart the path forward to the
next submittal and address any concerns that were observed during submittal review.
Change Management
This is a time and materials contract, with a not to exceed maximum contract value. If the scope
of work increases or decreases as it relates to this scope of work , then an adjustment to the
associated fees and delivery schedule will be implemented once the CITY and the
CONSULTANT mutually agree on the terms of the change and an agreement to formalize the
terms is executed.
Subconsultant Coordination
The CONSULTANT shall not subcontract for the performance of any work under this
AGREEMENT without prior written permission of the CITY.
The CONSULTANT shall coordinate with SUBCONSULTANTs regarding contracting
procedures, shall prepare and execute contracts with individu al SUBCONSULTANTs, and shall
address contract -related issues with the SUBCONSULTANTs as they arise during the project.
SUBCONSULTANTs will prepare Quality Control plans and complete QC on all deliverables.
The CONSULTANT will perform a Quality Audit to ens ure the SUBCONSULTANT followed their
QC plan.
The work of the SUBCONSULTANT shall not exceed its maximum amount payable unless the
CITY has issued prior written approval. Either a percent of the SUBCONSULTANT agreement
or direct labor should be noted for administrative costs in the fee estimate and invoices.
Subcontracts shall contain applicable provisions of this AGREEMENT.
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DBE Goal
This PROJECT has a mandatory Disadvantaged Business Enterprise (DBE) goal of thirteen
percent (13%). This goal was established by WSDOT on August 24th, 2021. This PROJECT
does not have a voluntary Small Business Enterprise (SBE) goal. There is no training hour
requirement on this PROJECT.
Project Assumptions
General Assumptions
This scope of work is based upon certain assumptions and exclusions, identified below and
under specific tasks. The following assumptions were used in the development of this scope of
services:
1. The CONSULTANT Principal-in -Charge for this work will be Michael A. Pawlak, PE. The
CONSULTANT Project Manager for this work will be Dustin L. Posten, PE. The CITY’s
Project Manager for this project will be Jacob Sevigny, PE.
2. The CITY will provide to the CONSULTANT pertinent information in the CITY’s possession
relating to the PROJECT . The CONSULTANT will rely upon the accuracy, timeliness, and
completeness of the information provided by the CITY.
3. The PROJECT will include separate schedules of work consistent with the grant funding
breakdown but one Contract Plans, Specs, and Estimate will be develope d for the
PROJECT .
4. The CITY shall provide or make available the following items to the CONSULTANT:
a. CITY of Pasco Design Standards & Guidelines
b. Existing GIS and survey mapping information of the project including but not limited
to general utility location maps.
c. Copies of existing record drawing information of the project area.
d. Updated utility contact information.
e. One set of consolidated review comments for each Major Milestone Submittal (30%,
60%, and 90%).
f. Existing right-of -way plans for the PROJECT area.
g. Signal timing information at the signals within the PROJECT limits on Sylvester
Street
h. Crash data at the study intersections as identified in the Traffic Analysis Section .
5. WSDOT standard bid items will be used for all items on the PROJECT, unless unavailable
for items specified by special provisions.
6. Specifications will be developed based on WSDOT Standard Specifications incorporating
the American Public Works Association (APWA) General Special Provisions (GSPs) and
special provisions provided by t he CITY. Administrative sections of the contract documents
including advertisement for bids, information for bidders, and bid package information will be
developed based on CITY provided templates and examples for consistency.
7. WSDOT will review and approve PROJECT elements that impact the US-395 / Sylvester
Street intersection and traffic signal operation.
8. AutoCAD Civil3D 2020 design and drafting software will be utilized on the PROJECT.
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9. The PROJECT will be hosted on an HDR ProjectWise server and HDR Title Blocks will be
used for plan sheets with the CITY logo.
10. Stormshed 3G, Bentley StormCAD, FlowMaster, CivilStorm, and/or other hydrologic and
hydraulic software will be utilized for drainage design.
11. AGI32 software will be used for illumination design , if needed.
12. MS Excel will be utilized for spreadsheets.
13. MS Word will be utilized for word processing.
14. MS Project will be utilized for scheduling.
15. MS Power Point will be utilized for presentations.
16. Survey will be in State Plane Coordinates with horizontal datum of NAD 83 (2011) and
vertical datum of NAVD 88 .
17. AutoTurn 11 will be utilized to evaluate vehicle turning movements as needed.
18. ESRI ArcGIS products will be used for the processing and presentation of geospatial
information as needed.
19. Each memo deliverables defined in this scope of work includes a draft and final version of
the memo deliverable. The CITY and Stakeholders will comment on the draft deliverable.
The CITY will compile all comments and provide to the CONSULTANT. CONSULTANT will
provide a proposed resolution in a comment log and will issue a final deliverable that
incorporates the CITY’s and Stakeholder’s comments.
20. CITY comments to plans, specifications, and estimates (PS&E) will be cataloged by CITY.
CONSULTANT will provide a proposed resolution in a comment log. CITY comments will be
incorporated into later PS&E submittals.
21. Submittals will be in electronic format unless otherwise noted . All deliverables defined in this
scope of work have an embedded quality control procedure , unless noted otherwise.
22. Construction bid estimates and other opinions of cost and schedule are estimates.
Therefore, CONSULTANT makes no warranty that actual project costs, financial aspects,
economic feasibility, or schedules will not vary from CONSULTANT’s opinions, analyses,
projections, or estimates.
23. CITY will host and solicit bids from Contractors on their website
www.cityofpascoplanroom.com
Design Standards and References
The project shall be developed in accordance with the latest edition, amendments, and revisions
(as of execution of this AGREEMENT) of the following publications, wh ere applicable:
1) City of Pasco Publications:
a) City of Pasco Design and Construction Standards, Rev June 2020
2) State Publications
a) 2023 Standard Specifications for Road, Bridge, and Municipal Construction (M 41 -10)
b) Standard Plans for Road, Bridge, and Municipal Construction (M 21 -01)
c) WSDOT Design Manual (M 22 -01.13)
d) WSDOT Hydraulic Manual (M 23 -03)
e) Amendments to the General Special Provis ions
f) WSDOT Standard Item Table
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g) WSDOT Highway Runoff Manual (M 31 -16)
h) WSDOT Environmental Manual (M 31 -11)
i) WSDOT Traffic Manual (M 51 -02.08)
j) WSDOT Local Agency Guidelines (M 36 -63.32)
3) WA Department of Ecology (DOE)
a) Stormwater Management Manual for Eastern Washington (SWMMEW) (2019)
4) American Association of State Highway and Transportation Officials (AASHTO)
a) A Policy on Geometric Design of Highways and Streets (“Green Book”); 201 8, 7th Edition
b) Any AASHTO policies where said policy is not in conflict with the standards of the City of
Pasco.
5) U.S. Department of Transportation Publications:
a) Manual on Uniform Traffic Control Devices for Streets and Highways (2009 Edition with
Revision Numbers 1 and 2 , dated May 2012)
6) Other Publications
a) National Electric Code
b) Illuminating Engineering Society (IES) Lighting Library
c) Book of American Society for Testing and Materials Standards
d) Institute of Transportation Engineers (ITE) Trip Generation (10th Edition)
e) Highway Capacity Manual (6th Edition), Transportation Research Board
f) American Public Works Association General Special Provisions
Services Not Required
• WSDOT City Safety Program and Pedestrian and Bicycle Program Grant reimbursement
requests and reporting will be performed by the CITY.
• Structural engineering for structures, retaining walls, or special signs.
• WSDOT Intersection Plan for Approval and Intersection Control Evaluation (ICE) will not be
required at the Sylvester Street/US-395 off-ramp intersection.
PROJECT TASKS
TASK 1B Project Management and
Administration
1.1 Project Management, Invoicing, and Controls
The purpose of this task is to describe those services necessary to plan, perform, and control
the various elements of the PROJECT so that this scope of work is delivered by CONSULTANT.
Activities:
• The CONSULTANT shall provide an experienced project manager to oversee, schedule
and manage the work of the Pro ject Team.
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• The CONSULTANT shall provide management, coordination, and direction to the
CONSULTANT’S staff to complete the PROJECT as provided in this scope of services
on the schedule included and within budget. The CONSULTANT shall provide project
management activities associated with filing, contract initiation, oversight of
subconsultants, preparation of invoices, documentation of meetings, and other internal
administrative tasks.
• The CONSULTANT shall maintain a change log for the tasks de fined in this scope of
work. The change log will document items of work that deviate from the key
understanding and assumptions defined in the scope for work.
• The CONSULTANT shall maintain a risk register for the tasks defined in the scope of
work. The risk register will document items of work that pose risk to the PROJECT and
require input from stakeholders to resolve.
• The CONSULTANT shall transmit electronic copies of deliverables defined in the scope
of work to the CITY. The CONSULTANT shall keep a log o f deliverable documents
transmitted to the CITY. The log will include document name, type, version, and date.
• The CONSULTANT shall prepare a Project Management Plan (PMP) outlining the
project scope, team organization, budget, schedule, and communications plan. The
PMP will also include the PROJECT Quality Assurance / Quality Control Plan and
Project Health and Safety Plan.
• The CONSULTANT shall provide monthly invoices and detailed progress report.
• The CONSULTANT shall assemble project documentation, recor ds, and prepare
electronic files to be retained by the CONSULTANT and transmitted to the CITY in
accordance with this AGREEMENT.
• The CONSULTANT shall coordinate with SUBCONSULTANTs to review, negotiate, and
approve agreements, invoices, and modifications i n accordance with this AGREEMENT.
Assumptions:
• The contract duration is assumed to be from December 2021 through January 2023, or
14 months.
Deliverables:
• Monthly invoice documenting cost to date by activity
• Monthly progress report detailing activities performed
• Monthly log of deliverable materials transmitted to the CLIENT
• CONSULTANT Quality Management Plan (for information only, no review)
• Quality Assurance Documentation by deliverable
• CONSULTANT Project Management Plan (for information only, no review)
1.2 Project Team Coordination Meetings
The purpose of this task is to identify meetings for the CITY, the CONSULTANT, and third
parties to coordinate and review th e design of the overall PROJECT during the development of
the PROJECT design.
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Activities:
• The CONSULTANT shall attend and support the CITY in an initial overall team kickoff
meeting as organized by the CITY.
• The CONSULTANT shall organize and attend a month ly one-hour coordination meeting
with the CITY to coordinate the elements of design contained in the scope of work. The
CONSULTANT shall detail PROJECT action items and proposed resolutions in a tracking
log. The CONSULTANT Project Manager will attend all meetings with the Traffic and
Roadway leads attending half of the meetings.
• The CONSULTANT shall attend up to 6 additional meetings to support the CITY with
PROJECT stakeholder briefings, negotiations, and coordination, such as with WSDOT,
Utilities, City Staff , Property Owners, or PROJECT Stakeholders. The CONSULTANT
Project Manager will attend all meetings with the Traffic and Roadway leads attending half
of the meetings.
• The CONSULTANT shall organize 6 monthly internal team coordination virtual meetings
lasting one hour each to coordinate the design, discuss progress, review the schedule, and
develop action items . The Project Manager, Traffic, Roadway, and RES leads will attend
each meeting.
Assumptions:
• The initial kickoff meeting and coordination meeting s will occur remotely using the CITY’s
preferred virtual meeting software. HDR’s preference is Webex . The kickoff meeting and
monthly coordination meeting will last one hour, without travel. CONSULTANT staff
attending the initial kickoff meeting and monthly coordination meeting with the CITY shall
include the Project Manager , Roadway and Traffic Lead.
• CONSULTANT staff travels to/from in-person meetings (as needed) is reimbursable by the
CITY, approximately 4 hours round -trip.
• The CONSULTANT shall prepare and distribute meeting agendas for the meetings the
CONSULTANT is organizing.
• Additional technical meetings with the CITY or other third parties to support technical
activities defined in the tasks below have been included in those tasks.
Deliverables:
• Meeting agenda prior to the meeting and minutes for meetings the CONSULTANT has
organized within one week.
1.3 Project Schedule
The purpose of this task is to outline the tasks and timeline necessary to plan, perform, and
control the various elements of the PROJECT so that this scope of work is delivered by
CONSULTANT.
Activities:
• HDR will prepare a schedule in Microsoft Project. The schedule will be baselined with
approval of the planned tasks with the CITY PM and CONSULTANT PM. The PROJECT
team will use the schedule, which will be updated quarterly with actual milestone
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achievements, to check the budget, staffing levels, and where the deliverable schedule
might be affected. These tools will be used to adjust staff assignments s o that our schedule
and fee commitments are met. PROJECT team meetings will enforce the schedule and
hold team members accountable for progress on their components of the PROJECT.
• PROJECT duration is anticipated to be 14 months from December 2021 through January
2023.
Deliverables:
• PROJECT Schedule
• Quarterly PROJECT Schedule updates
TASK 2B Survey, Mapping and Right of Way
This task involves field surveying to densify horizontal and vertical control within the project
limits, collecting existing topographic featu res and producing a project basemap and existing
ground surface be used in design, and conducting additional survey work to supplement the
basemap and surface as the design progresses. See image below for mapping limits.
2.1 Research, Existing Data Compilation and Survey Control
This task includes the recovery of existing City of Pasco survey control and establishing
supplemental control, as required for the project. Typically, survey control will be set, found, or
referenced utilizing Real Time Kinematic (RTK) GPS (GNSS) and the Washington State
Reference Network (WSRN) in conformance with industry standards. This survey control is then
typically propagated, as required, utilizing standard traditional total station measurements.
• This survey will be referenced to the City of Pasco horizontal and vertical datums:
o Horizontal Datum NAD83.
o Vertical Datum NAVD88.
• Units shall be in US Survey Feet.
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Assumptions:
• CONSULTANT will set up to six (6) control points suitable for use during construc tion.
Deliverables:
• Set permanent control points in the field and provide control summary for incorporating
into the Design Plans.
2.2 Field Surveying and Base Mapping
This task includes the field surveying and mapping required for this specific effort. The
CONSULTANT will be using a 3D Laser Scanner supplemented with a traditional Total Station
and GPS technologies to collect the data for use in the creation of a basema p for the PED &
BIKE PROJECT . This effort will be performed by or under the direct supervision of a
Washington State professional land surveyor.
West Survey Limits:
Visible surface features within the West Limits to be surveyed include the edge of pavemen t,
signs, driveways, surface utilities, surface evidence of subsurface utilities, pavement markings,
and trees 4−inch diameter and greater.
Storm drainage and sanitary sewer structures will not be measured internally. GIS information
will be used to conn ect the underground utilities.
Utility measure downs for invert elevations and pipe sizes for storm drainage, sanitary sewer
structures, and top of nut for water valves will not be performed.
The CONSULTANT will be responsible to coordinate the underg round utility locates. Locates for
sub-surface utilities will be obtained prior to the commencement of field survey work. The utility
locates will use the Northwest Utility Notification Center (NUNC). Should NUNC locates be
insufficient, the CONSULTANT will notify the CLIENT for further instructions. This proposal does
not include the expense for a private utility location service.
The utility locates will be requested at the five (5) intersections within the East Survey limits.
This task includes the office processing of the collected survey data, data extraction, field book
note reductions, CADD drafting, and other duties required for the generation of the
deliverable(s).
The 3D laser scanning effort sub -tasks include the registering of point clouds; evaluating the
registrations; exporting the point cloud data to Civil3D; creating or picking of appropriate points
in Civil3D; Linework and Layering, and standard CADD drafting of the deliverables, as required.
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The CONSULTANT will prepare a 1”=20’ comprehens ive basemap adequate to support
engineering design. The completed base map will be reviewed for accuracy by the Survey
Quality Control Lead and any comments made during this review will be rectified and verified
prior to release of the basemap.
Assumptions:
• No r ight-of -Entry (ROE) is anticipated to be required. However, if necessary, ROEs will be
obtained by the CITY. The ROE will extend 6 months beyond the anticipated PROJECT
completion and allow for all services in this Scope of Work including possible disturbance
for utility locates as needed.
• The CONSULTANT will develop any required Traffic Control Plans and obtain approvals
and permits as needed from the CITY and WSDOT.
• Underground utilities will be painted or located by One −Call, as possible.
• The CONSULTANT will provide the survey in AutoCAD 2018 DWG format (or newer).
• Field survey will not be required beyond the existing right -of -way (or presumed right-of-
way).
Deliverable(s):
• Topographic Survey and ROW Base Map (electronic copy), 1 ”=20’ basemap, 1-foot contour
intervals.
• Supplemental survey and corresponding Base Map updates.
• AutoCAD Surface (electronic copy in XML format compatible with 2018 AutoCAD Civil 3D
or newer.)
• Copy of field survey books (electronic copy including all point data in a txt or other plain text
file format).
• ASCII file of control points and an AutoCAD file with all points displayed with all breaklines
displayed.
2.3 Right-of-Way and Parcel Resolution, Easements, Exhibits,
and Legal Descriptions
T he CONSULTANT will review and resolv e up to 10 parcels and their associated right -of -way
lines. The right-of-way and parcel lines will be based on CITY provided title reports, recorded
county records research, and surveyed monumentation for the west portio n of the project.
Existing easements described in the title reports that can be drawn, will be incorporated into the
drawing file.
This task includes the development of up to 10 legal descriptions and exhibits in support of
right-of -way acquisition or new easements.
Assumptions:
• The CITY will obtain all necessary title reports for the 10 parcels that are anticipated, as
well as any additional title reports that may be necessary . Title Reports will be provided to
the CONSULTANT in PDF format.
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• The CITY will u pdate any title reports necessary for the CONSULTANT to complete ROW
acquisition and certification.
• Up to 10 parcels will require Exhibits and Legal Descriptions − up to two versions each.
Deliverable(s):
• Draft and Final ROW Legal Descriptions and Exhibits in hard copy and electronic format ,
stamped by a Washington State professional land surveyor .
• Draft and Final Right -of -Way Plans
2.4 Supplemental Surveys (FUTURE)
It is assumed that during the design phase, some level of supplemental survey may be
necessary. Possible reasons include: private property match/conforms, utility features and invert
information , structure elevations, or features requiring more definition for design purposes.
If necessary, this supplemental survey will be coordinated and a pproved via amendment to this
agreement as extra work.
TASK 3B Geotechnical Engineering
The CONSULTANT will explore subsurface conditions along the project alignment with drilled
borings. Based on the subsurface conditions encountered, the CONSULTANT will provid e
foundation recommendations for pedestrian signals, standard Franklin PUD street lights, and
subsurface infiltration recommendations. The following sections describe the proposed
services.
3.1 Fieldwork
3.1.1 Exploration and Traffic Control Plan
If necessary, the CONSULTANT will coordinate with a local traffic control provider to determine
the required traffic control to be implemented during field explorations. An exploration and
traffic control plan will be provided two (2) workdays prior to fieldwork for CIT Y review and
approval.
3.1.2 Utility Locate
The CONSULTANT will mark exploration locations and contact the local utility notification center
prior to commencing fieldwork. Utilities not located via the request to the Utilities Notification
Center are the resp onsibility of the property owner or others to locate and clearly mark prior to
the exploration. The CONSULTANT cannot be responsible for utilities not clearly identified in
the field.
3.1.3 Drilled Borings
The CONSULTANT proposes to drill up to three (3) borings using a truck-mounted drill rig with
hollow-stem auger drilling methods. The CONSULTANT’s drilling subcontractor will extend the
borings approximately 10 feet below the existing ground surface (bgs), depending on the
proposed improvement at or near the exploration. The CONSULTANT will obtain samples in
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conjunction with the Standard Penetration Test (SPT) at 2½-foot intervals to approximately
10 feet bgs.
At completion, the CONSULTANT will backfill the borings according to Washington Department
of Ecology requirements. Drill cuttings may be spread along the ground at or within 100 feet of
the boring locations.
3.1.4 Observation
The CONSULTANT’s engineer or geologist will log each boring and obtain disturbed samples
as the work progresses. We will record the groundwater depth, if encountered. The
CONSULTANT will place recovered soil samples in labeled plastic bags or jars for transport and
laboratory identification. Bulk samples will be placed into large plastic bags, or similar
containers, for transport and testing in the CONSULTANT’s laboratory.
3.2 Laboratory Testing
The CONSULTANT may perform the following laboratory tests on selected soil samples
retrieved from our explorations.
• Moisture Content (ASTM D 2216) for material characterization and soil in dex properties;
and
• Particle Distribution (ASTM D 422) for material characterization and soil index
properties.
• Cation Exchange Capacity (U.S. Environmental Protection Agency [U.S. EPA]
Method 9081) for an estimate of treatment capacity.
3.3 Engineering Analysis and Report
The CONSULTANT will perform geotechnical engineering analyses and prepare a geotechnical
engineering report (GER) that summarizes the observations, explorations, laboratory testing,
and engineering analyses in accordance with the Washington State Department of
Transportation (WSDOT) and City standards. The GER will include:
• exploration (boring) logs and a site exploration plan;
• soil classifications;
• groundwater depth, if encountered, or as provided from available well logs;
• sign and luminaire foundation recommendations in accordance with WSDOT or local
Public Utility District (PUD) standards;
• foundation soil parameters for lateral resistance analys is, including unit weight, friction
angle, cohesion, and lateral bearing pressures;
• saturated hydraulic conductivity rate(s) for stormwater disposal considerations based on
material grainsize analyses;
• utility trenching, including excavations, subgrade pr eparation, bedding, and backfill
requirements;
• geotechnical grading recommendations including clearing and grubbing, compaction
requirements, re -use of onsite soils, borrow and select fill, removal or treatment of
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unsuitable materials, subgrade preparatio n, instrumentation for construction control,
groundwater observations, and temporary excavations; and
• wet weather construction considerations.
Assumptions:
• Pavement structural section recommendations are not included.
• A private utility locator is not included.
• The CONSULTANT will not mobilize for fieldwork without an approved traffic control
plan. It is assumed the traffic control plan will be reviewed and approved within two (2)
business days or less depending on fieldwork schedule/driller availability.
• Borings will not be within WSDOT ROW or on private property.
Deliverable(s):
• Draft and Final Geotechnical Engineering Report (GER), electronic
TASK 4B Conceptual Design
The purpose of this task is to evaluate alternative designs to meet the PROJECT goals and
evaluate the available funding to proceed with an effective and practical corridor design.
4.1 Conceptual Design
4.1.1 Alternatives Analysis
The CONSULTANT will prepare conceptual roadway sections for Sylvester Street using
graphical representation software suitable for public outreach and education. The sections will
denote ROW width, existing roadway width, existing lane configurations and proposed lane
configurations.
Sections will be created for the following general conditions:
• Residential section west of US-395.
• Downtown section east of US-395, between signalized intersections.
• Downtown section east of US-395, at signalized intersections.
A PROJECT wide aerial exhibit will be created to show representative locations along the
corridor that the sections are intended to represent.
Up to two (2) alternatives will be created for each section noted above with an associated list of
pros and cons associated with each conceptual section in a memo. Comparative magnitudes of
construction costs will be represented in the Alternatives Analysis Memo , but detailed cost
estimating for each alternative will not be completed.
Assumption(s):
• No more than two (2) alternatives for each of the above sections will be developed.
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• The alternative analysis will be completed after the PROJECT survey to verify the existing
ROW and roadway widths
• A representative “typical” section for each section will be used but it is anticipated that
variable conditions exist within the corridor and modifications will be needed in follow on
design to tailor the selected alternative to existing conditions.
4.2 30% Engineer’s Estimate
The CONSULTANT shall produce 30% Engineer’s Estimate to inc lude in the 30% submittal
documents. Unit Quantity calculations will be determined using measurement tools in AutoCAD
and documented on excel worksheets, showing assumptions made in determining quantities for
each bid item. Backup calculations shall speci fically include items measured by the appropriate
unit. The Engineer's Estimate will include an itemized list in tabular form, describing; section,
item, and number of units (quantity), estimated unit costs, and total cost, with the understanding
that any cost opinion or Engineer's Estimate provided by the CONSULTANT will be on the basis
of experience and judgment. The estimate shall be prepared using standard unit costs and
lump sum prices based on available CITY bids and/or WSDOT’s available UBA (unit b id
analysis) information here: https://wsdot.wa.gov/biz/contaa/uba/
Assumption(s):
• The project will be constructed in 2023. The estimate will include contingencies for 30%
design level and adjustments to overall cost to reflect 2023 construction.
• The CITY will provide bid tabs from recent CITY transportation projects.
4.3 30% Roadway Design
4.3.1 Typical Roadway Sections
The CONSULTANT will prepare preliminary typical roadway section plans not to scale (NTS) for
Sylvester Street. The sections will denote roadway lane configurations, component depths,
widths, sidewalks, and curbs.
4.3.2 Plan and Profile (PED & BIKE PROJECT)
The CONSULTANT will prepare plan and profile drawings showing the horizontal alignment and
vertical profile for the project. Superelevation modification of the roadway is not anticipated .
Preliminary plan and profile sheets will be produced for Sylvester Street west of US-395 where
new sidewalk, curb and gutter, and drainage improvements are assume d. Sylvester Street east
of US-395 will not have profiles generated, and plan information will be shown on other sheets .
New and existing drainage facilities will be shown on the Plan view at the preliminary phase in
lieu of separate standalone drainag e plan and profile sheets.
The plans will show dimensions for roadway outlines and sidewalks. The plans will also show
curb returns, tapers, intersection layouts, and proposed driveway accesses where modified ,
which are typically shown at the preliminary phase. A preliminary layout of property impact
limits will be developed and shown in the form of cut/fill lines where applicable. Detailed
intersection and curb ramp grading will not be shown at the 30% design level.
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4.3.3 Pavement Marking (SAFETY PROJECT)
To be completed under a separate scope of work.
4.3.4 Drainage (PED & BIKE PROJECT)
The CONSULTANT will complete preliminary drainage calculations to size and locate the
stormwater management BMPs based on the 30% design configuration for portions of the
PROJECT that expand existing impervious surfaces or introduce physical barriers to the
existing stormwater . Preliminary drainage plans will be provided to coordinate with all disciplines
and verify the PROJECT footprint an d limits.
Assumptions:
• Subsurface infiltration trench BMPs will be used with short section of storm sewer
connected to standard catch basins or similar infiltration -based stormwater management
facilities.
• Lane configurations will be verified in the traffic analysis completed in Task 3 and with
the selected alternative .
• A drainage report will not be provided at 30% design.
• No landscape or irrigation improvements (and associated design) will be included in this
PROJECT .
Deliverables:
• See 30% Submittal Section below.
4.4 30% Traffic Design
This task involves the preliminary planning of traffic signal modifications including confirmation
with the CITY of design standards to be used with a signal modification design memo, Plans
and Engineer’s estimates of traffic sig nal modifications.
The CONSULTANT will meet with the CITY to determine the desired system requirements and
to identify the major system components, significant conflicts, and challenges (if any), and other
items that have the potential to significantly affect construction costs.
4.4.1 Inventory Signal Equipment (SAFETY PROJECT)
To be completed under a separate scope of work.
4.4.2 Signal Design (SAFETY PROJECT)
To be completed under a separate scope of work.
4.4.3 Sign Design (SAFETY PROJECT)
To be completed under a separate scope of work.
4.4.4 Pedestrian Crossing Locations and Il lumination Design (PED & BIKE PROJECT)
The CONSULTANT will design new pedestrian crossings at three (3) intersections west of US-
395 (Road 52, Road 44, and Road 34). Traffic design as part of the 30% design package will
include:
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• Rectangular Rapid Flashing Beacons (RRFBs) with audible pedestrian signals and
pedestrian countdown signals . Assumed design of hardwired RRFB units.
• ADA push button requirements and placements
• Crosswalk markings and advanced signs
• Intersection illumination evaluation using AGi32 to meet RP-8 standards and design .
Assumptions:
• Illumination design and evaluation will only be performed at new pedestrian crossings.
• If requested by the CITY, or necessary due to signal modifications, ex isting traffic signal
mounted luminaires will be replaced and upgraded using equivalent LED fixtures to the
maximum extent feasible.
Deliverables:
• See 30% Submittal Section below.
4.5 Utility Notification and Relocation Coordination
The CONSULTANT will develo p a utility corridor plan showing the location of the existing
utilities within the roadway corridor where sidewalk, curb and gutter, or roadway widening is
anticipated . In general, this is limited to the segment west of US-395 (PED & BIKE PROJECT)
and at the signalized intersections (SAFETY PROJECT). For these areas, the utility corridor
plan will identify potential utility conflict locations for additional coordination . The
CONSULTANT will coordinate with affected utilities to identify type, size and location of future
utilities and needed accommodations . The CONSULTANT will work with the f ranchise utilities
to locate their proposed facilities but will not design their relocation. Franchise utility design will
be completed by the f ranchises and not by the CONSULTANT . The CITY utilities will generally
be preserved and protected with minor adjustments and relocations if needed due to conflicts.
No major CITY utility upgrades or replacements are included in the PROJECT.
Utilit y Purveyors:
Non-CITY Utilities may include:
• Franklin County Irrigation District (FCID)
• Cascade Natural Gas
• Franklin PUD – Power and Illumination
• Comcast – Cable TV / Fiber Optics
• Lumen – Telephone Communications/Fiber Optic
• Frontier – Telephone Communications/Fiber Optic
• WSDOT – Traffic and Illumination Conduit / Fiber
CITY Utilities Include:
• Water Main
• Sanitary Sewer
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• Storm Water (Included under separate task)
• Traffic and Illumination Conduit / Fiber (Included under separate task)
Assumptions:
• All private utilities within the corridor are allowed by franchise agreements and not within
utility easements or have prior rights except FCID and PUD.
• If applicable, the CITY will be involved in all coordination efforts with franchise utilities
and will provide the CONSULTANT authority support when necessary for relocation
efforts by the franchise utilities
• The CITY will be responsible for sharing project funding information with the franchise
utilities if requested
• If a franchise utility requests funding fr om the project for relocation of existing facilities,
the CITY will be responsible for developing and executing all agreements to
accommodate any franchise utility request in a timely manner
Deliverables:
• The CONSULTANT will provide written notification to all utilities within the project limit of
the design impacts for initial contact. The initial contact letter will inform each utility of
the project limits and provide an existing utility map exhibit ide ntifying each of the utilities
in color. The letter will request verification from each utility for accuracy of the facilities
shown and request any buried utility depth information which may be available.
Additionally, the letters to the franchise utili ties will request if relocation costs by the
franchises are expected to be reimbursed by the CITY, and if so, the franchises will need
to provide agreement rights identifying reimbursement cost responsibilities.
• The CONSULTANT will follow -up with each of t he utilities with supplemental 30% design
plans including information for any necessary accommodations to the existing utilities
including proposed locations for any necessary relocations or adjustments.
• The CONSULTANT will provide a Utility Conflict Matrix (if applicable)
• The CONSULTANT will provide meeting minutes from utility meetings. It is assumed
there will be two meetings lastly two hours attended by the PM and Roadway lead.
• The CONSULTANT will provide copies of information and documents received from
utility companies.
4.6 30% Submittal
The CONSULTANT shall prepare 30% design drawings complying with CITY and industry
standard level of detail at this stage of project development. The delivery package of the 30%
submittal shall include the Plans, Engineer ’s Estimate, and Design Memorandums for each
discipline where noted documenting the design decisions shaping the project .
Assumption(s):
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• The level of effort and fee estimate for this task is based on the number of sheets for each
discipline as shown in the sheet list provided. The sheet list was prepared based on
CONSULTANT’s current knowledge of the project scope and anticipated work elements.
• The CONSULTANT shall consult with the CITY prior to developing any sheets if the actual
number of required sheet s varies from the original sheet count estimate. If the CITY and the
CONSULTANT concur that total number of sheets required to detail the project exceeds the
original estimate, the budget for this task may be amended.
Deliverable(s):
• Survey and Existing Data Collection (Included under separate task)
• Alternatives Analysis Memo
• 30% Plans
• Engineer’s 30% Engineer’s Estimate
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4.6.1 30% Plan Sheet List
Project Sheet List Estimate (COMBINED PROJECT)
Description (Funding) 30%
Cover Sheet with Vicinity Map (both) 1
Index and Project Key map (both) 1
Legend, General Notes, and Abbreviations (both) 2
Roadway Typical Sections (both) 1
Plan & Profile Plans (Ped & Bike Imprv.) 16
Temporary Erosion & Sedimentation Control (TESC) and Site
Preparation Plans (both) 11
TESC Details (both) --
Paving Details (both) --
Intersection & Curb Ramp Grading Details (both) --
Drainage Details (Ped & Bike Imprv.) --
Pavement Marking & Signing Plans (Safety Imprv.) 9
Pavement Marking Details (Safety Imprv.) --
Signing Schedule & Details (both) --
Signal Plans (Safety Imprv.) 6
Signal Details (Safety Imprv.) --
Illumination Schedule & Details (Ped & Bike Imprv.) --
RRFB Plans (Ped & Bike Imprv.) 3
Staging and Traffic Control Sequencing Notes (both) 1
Staging and Traffic Control Plans (both) –Class A sign overview
sheet only at 30% 1
Total # Sheets 52
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TASK 5B Environmental Documentation &
Permitting
The purpose of this task is for AEC to complete administration and invoicing, engage the
regulatory agencies, conduct fieldwork, prepare NEPA documentation, and prepare a SEPA
package.
5.1 Administration and Invoicing
AEC will conduct general administrative d uties to set up and close out the project in the
accounting and time tracking system. AEC will also prepare up to 6 invoices.
5.2 Environmental Kick -off Meeting and Site Visit.
The CONSULTANT will organize a one-hour meeting with the CITY to kick -off the
environmental review portion of the work, focusing on the PROJECT history, status, and
planned schedule. For the purpose of this scope the site visit will be conducted the same day as
the kickoff meeting. If necessary, to accommodate other’s schedules, th e kick-off meeting can
be separate from the site visit with the kickoff meeting being virtual with a smaller group site visit
with AEC, CONSULTANT PM, and CITY PM.
5.3 NEPA Categorical Exclusion
AEC will prepare a draft and final NEPA Categorical Exclusion (CE ) for the project,
summarizing, and evaluating project impacts. This task will include the following:
1. Site Visits: Complete up to 1 site visit; One visit with the project team and interested parties
to identify the project activities and general impacts, and to review the project area to
collect resource specific information. This will include conducting the windshield survey
for potential hazardous materials in the area.
2. A NEPA Kick off meeting will be conducted with WSDOT via conference call. The
CONSULTANT will prepare a summary of key environmental impacts and discuss the
anticipated environmental requirements, documentation requirements, submittals and
review processes.
3. Develop draft and one final Area of Potential Effect (APE) Package with a Project v icinity
map, project description, depths of excavation and photos. This will be submitted to the
City of Pasco and WSDOT Local Programs (LP) for review then forwarded to WSDOT
Highways and Local Programs (WSDOT HQ). Address up to 2 sets of comments.
Based on preliminary information the project is expected to be covered under the
WSDOT Programmatic Agreement for Section 106 and therefore a Cultural Resource
Survey is not included in this scope; however, it is anticipated there will be extensive
coordination with the project team to identify depths of excavation/extent of previously
disturbed soils and potential impacts early in design in order to demonstrate applicability
under the Programmatic Agreement. There is also anticipated to be up to 1 conference
calls with WSDOT LP and HQ regarding this topic.
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4. Categorical Exclusion Documentation Form: Review the agency databases and contact
agency personnel regarding Endangered Species Act (ESA) species, hazardous
materials, environmental justice, wetlands and hydrology, inclusion in the STIP and other
information as applicable. This is anticipated to r equire preparation of deminimis
documentation for minimal impacts to section 4(f) resources such as tying the sidewalks
into Sylvester Park. This will require coordination with the City Parks Department and
preparation of WSDOT documentation to meet WSDOT/FHWA requirements. A right
sized hazmat memo will be prepared with a map and table of known sites, photos and site
records that are available. It is assumed there is no new right -of -way needed,
displacements or impacts to structures.
5. Reviews and Revisions : The CE package will be reviewed by the City of Pasco, WSDOT
Local Programs and WSDOT Highways and Local Programs. After the draft is submitted
for review, the CONSULTANT will address up to 3 sets of comments.
5.4 SEPA Checklist Preparation
AEC will prepare a SEPA checklist consistent with the requirements of WAC 197 -11. The draft
and final will be provided to the CITY and the distribution and processing will be conducted by
the CITY as the SEPA lead agency. The CONSULTANT will provide SEPA r esponse comment
support for up to 3 unique responses to public comments.
5.5 Supplemental Environmental Permitting Support
(Contingency)
If necessary, additional field investigation and evaluation will be completed under a
separate amendment .
Assumption(s):
• The environmental phase will be limited to 6 months after the Environmental portion of the
PROJECT begins.
• One SEPA and one NEPA will be completed for the PROJECT.
• The PROJECT will be permitted as a CE. If the PROJECT impacts are outside the scope of
a CE, then this Supplemental Task may be required.
• The scope will not include an individual or programmatic Section 4(f) evaluation, Biological
Assessment, Wetland Delineation, Critical Areas review or permitting, Socio -economic
Report, Noise Analysis, Cultural Resource Survey, Hazardous Materials Memo/Report, or
other reports not described. If additional reports or addenda are required, they will be
considered extra work and require a supplement.
• There will be no displacements as a result of the project.
• The SEPA Checklist will be based on the 60% design impacts, footprint, and assumptions.
If substantial changes occur after 60% design, a revised SEPA checklist may be required
which will be considered as Extra Work.
• Rights-of -entry (ROE) to private properties shall be in writing prior to any initiation of field
efforts outside ROW.
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• SEPA checklist preparation will not require separate field work, study, or analysis by the
CONSULTANT, not already included as part of this scope. Information to prepare the
checklist will be gathered from known data sources, mapping, and online research and
existing documents provided by the CITY and the site visit during the kickoff meeting that
was previously described.
• The CITY will formally issue the SEPA determination and dis tribute public notice and
supporting materials to the appropriate agencies and the public.
• Mailing lists and postage fees will be provided by the CITY.
• Public notification mailing, distribution, posting at public facilities (library, City Hall, county
f acilities etc.), on-site posting as required will also be handled by the CITY.
• Coordination and payment for the public notice in the local newspapers will be handled by
the CITY.
• Scope and budget to support a SEPA appeal is not included and is considered E xtra Work.
• Roadway plans will be provided for use with GIS if needed.
• Design year traffic data will be provided by the CITY or CONSULTANT traffic engineers.
• Interim year and design year traffic volumes (or growth rates) including turning movements
and signal timing data will be provided by the CITY or CONSULTANT traffic engineers.
• Suitable design-level information for modeling will be provided.
• There will be no more than 3 revisions of any of the described documents
• Changes to the project description and/or project area may necessitate modifications to this
scope of services; such changes will be considered as Extra Work.
• No wetland, stream, critical area, or archaeological monitoring will be required; if necessary,
this will be considered as Extra Work.
Deliverable(s):
• 6 Invoices total for the PROJECT
• Environmental Kick-off Meeting Minutes and Agenda, one for the PROJECT
• Draft and Final SEPA Checklist, one for the PROJECT
• Draft and Final NEPA CE, one for the PROJECT
TASK 6B Final Design - PS&E
The CONSULTANT shall follow the guidelines set forth in the CITY’s Design Standards and
WSDOT LAG manual when preparing the 60%, 90%, and Ad -Ready plans, specifications, and
estimate.
6.1 General
The CONSULTANT will prepare the contract drawings in accordanc e with the CITY’s design
standards. Unless otherwise noted or directed by the CITY, the CONSULTANT will prepare plan
view sheets at a 1”= 20’ scale (full size 22”x34”) and 1” = 40’ scale (half size 11”x17”).
The CONSULTANT will prepare a cover sheet inclu ding an index of drawings. The list of plan
sheet titles in the indices will exactly match the titles as they appear on the plan sheets.
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The CONSULTANT will prepare a vicinity map showing the project limits. The vicinity map will
include the beginning and ending of construction, stations, major cross streets, waterways, and
critical areas.
The CONSULTANT will prepare a sheet layout index for each scale used showing the sheet
layout for the various disciplines. CONSULTANT will prepare general notes, abbrevi ations, and
symbols sheet.
The CONSULTANT will prepare a set of alignment tables and plan sheets for survey control,
monumentation, and alignments. The alignment tables will list necessary curve details for both
existing and proposed centerline alignments. The plan sheets will include alignment centerline,
horizontal and vertical control data.
Assumption(s):
• Symbols used by the CONSULTANT in the plans shall follow APWA standards. If the
symbols are not in the APWA standards, then CONSULTANT standard symbo ls shall be
used.
• Plans shall be prepared on the survey basemap. Each sheet shall contain design
elements, with line work for items detailed on other sheets screened back or drawn in thin
pen weight. The CONSULTANT is expected to the Industry Standard of Care in the design
planning and layout, with elements shown as close as possible to where they are to be
installed.
• General Construction Notes will be noted on plan sheets. General Notes will be
numerically ordered and consistent throughout the plan set. Note and leader shall call out
unique Construction Notes. Bubbles with leaders will be acceptable only for recurring
Construction Notes and wiring notes for Signal and Illumination plans as they are
numerically ordered and consistent throughout the appl icable sheets.
• If additional detail is required to provide clarity, the Plans and Details shall include an
enlarged view.
• The level of effort and fee estimate for this task is based on the number of sheets for each
discipline as shown in the sheet list p rovided. The sheet list was prepared based on
CONSULTANT’s current knowledge of the project scope and anticipated work elements.
• The CONSULTANT shall consult with the CITY prior to developing any sheets if the actual
number of required sheets varies from the original sheet count estimate. If the CITY and
CONSULTANT concur that total number of sheets required to detail the project exceeds the
original estimate, the budget for this task may be amended.
• Standard CITY and WSDOT details will be called out in the Plans, but not included in the
detail sheets.
• The CONSULTANT will prepare one PS&E package for the PROJECT with separate
schedules of work for the SAFETY PROJECT and PED & BIKE PROJECT.
6.2 Typical Roadway Sections
The CONSULTANT will further develop the typical roadway sections developed at 30% Design.
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It is assumed that all cross-street work will be minor and will be able to be built using plan and
detail sheets only – no roadway section will be required.
The typical sections cover typical p hysical work throughout sections of the project and will not
include every minor change in section dimensions and features, nor include detailed
channelization information. Where there are anomalies the appropriate discipline plans will be
referenced for concurrence.
6.3 Temporary Erosion and Sedimentation Control (TESC) and
Site Preparation
The CONSULTANT will prepare temporary erosion control details which show erosion and
sedimentation controls measures to be used for this project.
The TESC drawings will be prepared in accordance with the CITY requirements and by
reference the requirements written in the SWMMEW and will also be included with the SWPPP.
The CONSULTANT will define the site preparation and demolition activities, including items to
be abandoned, salvaged, recycled, or removed, and identify facilities that need to be protected
during construction. Site Prep plans will include surface feature items, such as pavements (by
type), sidewalk, curbs, walls, and miscellaneous structures. Demolition r equired for utilities,
drainage features, signing, signalization and illumination will not be included in these drawings
and will be shown on the relevant discipline drawings.
Cut/fill lines will be shown on the plans where applicable.
6.4 Plan and Profile Plans (PED & BIKE PROJECT)
The CONSULTANT will further develop and detail the plan and profile plan sheets developed at
30% Design.
The CONSULTANT will include plan and profile information for the drainage design necessary
for the additional impervious sur face and other new surface improvements, including plan views
of drainage pipes and structures, sub -surface infiltration facilities, connections to the existing
and stormwater systems. Additional existing drainage inlets will be evaluated for relocation as
necessary to accommodate the additional roadway width and runoff conveyance. These storm
system layouts will include catch basin and manhole locations, and the details required to
describe the stormwater facilities.
These plans will include profiles fo r the storm drains required within the project limits. Pipe
elevations on all inverts, size, length, and type as well as drainage structures will be included.
Profiles of the stormwater facilities will also be included. Existing and proposed utility crossi ngs
will be depicted based on available survey information and/or GIS information where applicable.
6.5 Intersection Grading Plans
The CONSULTANT will design intersection grading to tie into the existing cross street’s existing
terrain. Intersection curb radi i will be designed including curb radii tables with locations and
elevations for PC, PT, quarter points, low points, and curvature staking information including
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radius, length of curve, tangent, and delta. Curb ramp grading will be performed for each curb
ramp in the corridor and will be designed on curb ramp detail sheets to meet ADA requirements.
Half grading intersections will typically include one pair of ramps crossing a street. Full grading
intersections will include more than one pair of ramps.
It is assumed that an ADA Maximum Extent Feasible (MEF) per WSDOT standards will not be
required on this PROJECT.
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It is assumed the following intersections will have associated intersection and curb ramp grading
sheets:
PED & BIKE PROJECT
SAFETY PROJECT
To be completed under a
separate scope of work.
INTERSECTION HALF/FULL
GRADING INTERSECTION HALF/FULL
GRADING
RD 54 (SOUTH) HALF Rd 28 Full
RD 52 (RRFB) FULL N 20th Ave COMPLETE
RD 50 (NORTH) HALF N 14th Ave Full
RD 49 (SOUTH) HALF N 10th Ave Full
RD 48 (NORTH) HALF N 5th Ave Full
RD 46 (SOUTH LOOP) HALF N 4th Ave Full
RD 47 (NORTH) HALF N 3rd Ave Full
RD 46 (SOUTH LOOP) HALF
RD 46 (NORTH) HALF
RD 45 (SOUTH) HALF
RD 44 (RRFB) FULL
43RD WAY (NORTH) HALF
RD 42 (NORTH) HALF
RD 40 FULL
RD 39 (SOUTH) HALF
RD 38 (SOUTH) HALF
RD 37 FULL
RD 36 FULL
RD 34 (RRFB) FULL
RD 32 (NORTH) HALF
6.6 Paving Details
The CONSULTANT will design special details for project specific, non -standard features as
needed to ensure proper construction. Details will include:
• BFT Bus Shelters and pads (Standard Details will be used)
• Hardened centerline (if needed)
• Center turn lane median island (if needed)
6.7 Drainage System Details and Design (PED & BIKE PROJECT)
The CONSULTANT will prepare details for the drainage design necessary for the additional
impervious surface including nonstandard drainage details.
6.7.1 Stormwater Pollution Prevention Plan (SWPPP)
The CONSULTANT shall prepare a SWPPP application package to ac company the earthwork
and temporary erosion control plan sheets for submittal to the CITY for review. The SWPPP will
be in accordance with the CITY’s Municipal Code and WA State Department of Ecology
standards. The CONSULTANT will incorporate the CITY’s comments, as applicable, in the
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Final SWPPP. The SWPPP will be prepared to level that is sufficient to support of the NPDES
NOI permit process.
Deliverable(s):
• The Draft SWPPP will be submitted with the 90% design.
• The Final SWPPP will be submitted with the Ad-Ready design.
6.7.2 Drainage Design Report
The CONSULTANT shall prepare a Drainage Design Report in accordance with the
requirements of the CITY’s municipal code and by reference the SWMMEW. The Drainage
Design Report will document the minimum stormwate r management requirements that apply to
the project; BMP selection; calculations to support complete BMP and conveyance sizing; and a
summary of long -term operations and maintenance plan components.
The CONSULTANT will evaluate and select Best Management Practices (BMPs) to provide
permanent stormwater management for the project in accordance with the CITY
requirements. It is anticipated that stormwater infiltration will be used.
BMP selection will be based on infiltration capacity, topography, the amo unt of space available
within the right of way, life -cycle cost and aesthetic considerations, and the CITY’s overall
sustainability goals for the project.
Hydrologic modeling will be performed using an Ecology approved hydraulic design software to
size BMPs and evaluate the expected performance of each in terms of meeting Minimum
Requirements from the SWMMEW, as they apply to the project.
Assumption(s):
• The existing drainage system located east of US -395 will not be modified by the planned
roadway safety improvements. Minor adjustments or relocations may be needed at the
signalized intersections due to curb ramp upgrades.
• West of US-395 the existing catch basin and drywell locations will be evaluated for reuse,
repositioning, or abandonment.
• The Draft Drainage Design prepared under this task will correspond to the 90% complete
designs.
• There will be only one version each of a Draft Drainage Design Report and Final Drainage
Design Report.
• The 90% Draft Drainage Design Report will be subject to one round of CITY review. The
CITY will provide one consolidated set of comments on the draft memorandum to the
CONSULTANT. The CONSULTANT will incorporate the CITY’s comments, as applicable,
in the Final Drainage Design Report submitted with the Final design.
• Microsoft Excel or StormShed 3G single -event modeling software will be used.
• Model calibration or validation will not be performed.
• Long-term design infiltration rates from the geotechnical report will be used for modeling
infiltrating BMPs.
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• The CITY will reg ister any new UICs with DOE. The CONSULTANT will provide information
for the CITY to complete the registration online.
Deliverable(s):
• The Draft Drainage Design Report will be submitted with the 90% design.
• The Final Drainage Design Report will be submitted with the Final design.
6.8 Pavement Marking and Signing Plans, Schedules & Details
(SAFETY PROJECT)
To be completed under a separate scope of work.
6.9 Traffic Signal Plans and Details (SAFETY PROJECT)
To be completed under a separate scope of work.
6.10 RRFB, Plans and Details (PED & BIKE PROJECT)
Based on the selection of preferred illumination design from the CITY, CONSULTANT will
prepare the illumination plans, and details for the three intersections west of US -395 to be
modified to include RRFB pedestrian crossings with safety lighting.
The CONSULTANT will submit to the CITY a set of illumination plans showing proposed
locations f or the new illumination, wiring diagrams, illumination base type and electrical
hardware. The CONSULTANT shall prepare voltage drop calculations documenting the wire
sizing needed to accommodate the anticipated electrical loading of the system.
CONSULTANT will coordinate with Franklin PUD for a new electrical service connection. CITY
will support CONSULTANT in any application and/or billing process needed.
Illumination improvements will consist of new facilities at the RRFB locations only. All existing
illumination facilities and luminaires elsewhere will remain. Additional lighting design, if
requested by the CITY, will be considered out of scope work.
Assumptions:
• RRFBs are assumed to be hardwired with power source for lighting circuits.
• Voltage drop calculations and wire sizing will adhere to IES standards.
Deliverables:
• Voltage drop calculation results for the preferred alternative in PDF format.
• RRFB and illumination design plans and details per deliverable task.
6.11 Staging and Traffic Control Plans
The CONSULTANT will develop basic traffic control narrative and sequencing plan for
construction of roadway, intersection, utility, and stormwater improvements utilizing lane
closures and shifts. Traffic control plans will provide sufficient information to be the basis of bid
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for the Contractor and will be developed to maintain traffic on Sylvester Street and at all side
streets. At least one lane each direction will be open at all times.
Assumptions:
• No detour plans are anticipated for the PROJECT.
• Temporary signal plans are not included in the scope of work for this effort and will be
required as part of Contractors submittal requirements.
• Standard WSDOT Traffic Control plans will be used, without corridor wide site specific
staging and traffic control plans .
Deliverables:
• MOT sequencing narrative and traffic control plans, engineer’s estimate and
specification per deliverable task.
6.12 60% Design Verification Meeting
The CONSULTANT will use the 30% design plans and progress to the 60% design and plan
level. The CONSULTANT will take into consideration the 30% design review comments from the
CITY while advancing to the 60% level. The 60% design verification meeting will not be a formal
submittal, but will allow for detailed review and coordination prior to progres sing to the final
Design deliverable.
6.12.1 60% Plans
The CONSULTANT will further develop the 30% plans to a 60% plan level for coordination and
review with CITY.
6.12.2 60% Specifications
The CITY will supply the CONSULTANT with the current version of the CITY’s Special
Provisions. The CITY's administrative sections of the contract documents including
advertisement for bids, information for bidders, and bid package information will be supplied in a
Microsoft Word format. The CONSULTANT will develop a “run -list” utilizing the WSDOT APWA
GSPs and supplement al project specific information. The CONSULTANT shall keep a current
project “run-list” and rerun the WSDOT PS&E Work Software Program prior to each plan
submittal.
6.12.3 60% Engineer’s Estimate
The CONSULTANT will update the 30% estimate. The "Bid Proposal" wit hin the specifications
shall be prepared from this information by the CONSULTANT.
6.13 90% Submittal
The CONSULTANT will use the 60% design plans and progress to the 90% design and plan
level. The CONSULTANT will take into consideration the 60% design review c omments from
the CITY while advancing to the 90% level.
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6.13.1 90% Plans
The CONSULTANT will further develop the 60% plans to a 90% plan level including the sheets
listed in the below table and develop final detail sheets as noted in the table.
6.13.2 Final Plan Sheet List
Project Sheet List Estimate (COMBINED PROJECT)
Description (Funding) Final
Cover Sheet with Vicinity Map (both) 1
Index and Project Key map (both) 1
Legend, General Notes, and Abbreviations (both) 2
Roadway Typical Sections (both) 1
Plan & Profile Plans (Ped & Bike Imprv.) 16
Temporary Erosion & Sedimentation Control (TESC) and Site
Preparation Plans (both) 11
TESC Details (both) 1
Paving Details (both) 1
Intersection & Curb Ramp Grading Details (both) 10
Drainage Details (Ped & Bike Imprv.) 2
Pavement Marking & Signing Plans (Safety Imprv.) 9
Pavement Marking Details (Safety Imprv.) 2
Signing Schedule & Details (both) 3
Signal Plans (Safety Imprv.) – Existing/Removals and Proposed
for each traffic signal. 12
Signal Details (Safety Imprv.) – Existing and Proposed pole chart
and wiring diagrams for each traffic signal 12
RRFB & Illumination Plans (Ped & Bike Imprv.) 2
RRFB & Illumination Schedule & Details (Ped & Bike Imprv.) 6
Staging and Traffic Control Sequencing Notes (both) 1
Staging and Traffic Control Plans (both) -Assume 2 stages, use of
typical plans for corridors with detail plans at traffic signals 5
Total # Sheets 98
6.13.3 90% Specifications
The CONSULTANT will update the 60% specifications with any new or additional special
provisions from the advancement of design and incorporation of CITY comments. The
CONSULTANT shall run the “run -list” prior to submittal.
6.13.4 90% Engineer’s Estimate
The CONSULTANT will further develop the 60% estimate to a 90% level including adding all
anticipated bid items and costs.
The 90% estimate will remove all contingencies. The "Bid Proposal" within the specifications
shall be prepared from this information by the CONSULTANT.
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6.14 Ad-Ready Submittal
CONSULTANT will use the 90% design plans and progress to the Ad -Ready design and plan
level. The CONSULTANT will take into consideration the 90% design review comments from
the CITY and WSDOT while advancing to the Ad -Ready level.
6.14.1 Ad-Ready Plans
The CONSULTANT will further develop the 90% plans to an Ad -Ready plan level without the
addition of any new sheets.
6.14.2 Ad-Ready Specifications
The CONSULTANT will update the 90% specifications with any new or additional special
because of CITY or WSDOT comments. The CONSULTANT shall run a final “run -list” prior to
submittal.
6.14.3 Ad-Ready Engineer’s Estimate
The CONSULTANT will finalize the engineer’s estimate based on any comments received from
the CITY or WSDOT during the 90% design revi ew.
The "Bid Proposal" within the Ad -Ready specifications shall be prepared from this information
by the CONSULTANT.
6.14.4 Construction Schedule
The CONSULTANT shall develop an anticipated construction schedule based on the planned
advertisement date and final quantities. The Construction Schedule shall show the sequencing
and durations of all construction activities. All constraints, such as cold weather paving
limitations, utility work coordination, etc., shall be identified and factored in the schedul e. The
number of working days for the construction contract shall be based on the overall construction
duration shown in the schedule.
TASK 7B Real Estate Services (RES)
The following scope of work details the necessary effort to acquire right -of-way for the
PROJECT. The CONSULTANT will accomplish this task unless specified otherwise. The
CONSULTANT will NOT proceed with Real Estate Services and acquisition until R/W funding is
obligated and notice to proceed is provided by the CITY.
General Assumptions:
This scope encompasses services to complete right of way (R/W) acquisition for the PROJECT.
It is anticipated that the following elements of these services will be completed within a period of
twelve (12) months. Scope of services herein are based on the following:
• Acquisition will be required on up to ten (10) parcels.
• Ongoing management and administration of the R/W process.
• The CONSULTANT shall coordinate with the CITY, as necessary, and in accordance
with the Federal Uniform Relocation Assistance and Real Pr operty Acquisitions Policies
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Act (URA), WSDOT Local Agency Guidelines (LAG) Manual, applicable State and local
laws, and CITY administrative rules, to facilitate the acquisition of identified properties.
• CITY will facilitate all communication with the CITY, the CONSULTANT and the WSDOT
Local Agency Coordinator (LAC) in a timely manner throughout the R/W process.
• CITY shall provide the CONSULTANT with available PROJECT information such as, but
not limited to, the CITY’s State approved R/W and limited access procedures, approved
environmental documentation, and any pre -approved CITY R/W forms, including legal
documents.
• The CONSULTANT and CITY agree to maintain clear lines of communication,
determine, and document the appropriate decision -making process to achieve
PROJECT goals and to provide open access to available data that is pertinent to the
PROJECT.
• All deliverables will be produced in ac cordance with the approved quality control/quality
assurance (QC/QA) process established by the CITY and the CONSULTANT team.
• All deliverables prepared by the CONSULTANT shall be provided to the CITY – one
electronic version and one hard copy.
• Additional parcels not anticipated and not included. If necessary, this would be
negotiated Extra Work.
7.1 Real Estate Services Management
The CONSULTANT will also perform management and administration for the following real
estate services tasks as follows:
• Prepare WSDOT ROW Funding Estimate – LPA005B.
• Prepare for and attend R/W kick off meeting and monthly R/W PROJECT update
meetings with the CITY until completion of the R/W acquisition .
• Prepare and provide a landowner list , R/W cost estimate and R/W schedule for the
PROJECT.
• Prepare and provide monthly R/W PROJECT status report to include acquisition
milestones upon commencement of appraisal process.
• Manage the CONSULTANT’s subconsultants (if applicable).
• Provide QA/QC Services.
CITY Responsibilities:
• Review and approve the WSDOT R/W Funding Estimate prior to submission to WSDOT
LAC.
• Attend R/W kickoff meeting.
• Review and approve landowner contact list , R/W cost estimate and R/W schedule.
• Review monthly status reports and provide comments as needed.
Assumptions:
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• Up to two (2) CONSULTANT Real Estate Services (RES) staff will attend the R/W kick
off meeting. Staff commitment is estimated at two hours per staff for preparation,
participation in the meeting and notes .
• Up to one (1) R/W co st estimate and one update will be prepared.
• Up to one (1) R/W schedule and up to three (3) updates will be prepared.
• Up to one (1) CONSULTANT RES staff will attend up to twelve (12) recurring monthly
CITY meetings. Staff time commitment is estimated at one hour per staff and per
meeting for preparation, participation in the meeting, and notes.
• Up to two (2) CONSULTANT RES staff will attend up to twelve (12) recurring monthly
internal meetings. Staff time commitment is estimated at one hour per staff and p er
meeting for preparation, participation in the meeting, and notes.
• All CITY update meetings are anticipated to be held virtually
• The CONSULTANT shall distribute status reports at least one business day in advance
of meetings.
• The CONSULTANT shall prepare the R/W schedule within five (5) days of Notice to
Proceed and update up to an additional three (3) times as needed.
Deliverables:
• One (1) WSDOT ROW Funding Estimate – LPA005B and up to one (1) update.
• One (1) Landowner Contact List
• One (1) R/W Cost Estimate and up to one (1) update
• One (1) R/W Schedule and up to three (3) updates
• Up to twelve (12) R/W Project Status Report s
7.2 Property Descriptions and Valuations
CONSULTANT will review R/W plans, survey exhibits and, legal descriptions for up to ten (10)
acquisitions. CONSULTANT will perform the following work:
• Coordinate with the CITY to facilitate R/W Plan Set approval from WSDOT local agency
coordinator.
• Review and quality control (QA/QC) up to ten (10) legal descriptions and exhibits
prepared by surveyor for the transfer of the property rights needed for con struction
including fee acquisition, permanent easements and/or temporary easements for use by
the R/W team.
CITY Responsibilities:
• Provide concurrence and written approval that all legal descriptions and exhibits are
sufficient for the property interests to be acquired.
Assumptions:
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• CONSULTANT will provide up to one (1) redline review the R/W Plan set and one
redline review of each of the ten (10) parcel legal descriptions and exhibits produced by
the surveyor.
Deliverables:
• Up to one (1) reviewed R/W Plan Set.
• Up to one (1) reviewed legal descriptions and one (1) reviewed exhibits for up to ten (10)
impacted parcels.
7.3 Valuation Process (AOS/Appraisal/Appraisal Review)
The CONSULTANT will manage the valuation process for up to ten (10) parcels. As part of the
appraisal process, Administrative Offer Summary (AOS) reports will be prepared where
appropriate in lieu of appraisals. The CONSULTANT appraiser and review appraiser shall meet
all requirements set forth in 49 CFR 24.103. CONSULTANT will perform the fo llowing work:
• Manage delivery of appraisal services.
• Prepare an appraisal schedule for delivery of appraisal and AOS reports.
• Assemble all needed appraisal data and appraisal scope for each assigned parcel.
• Send out landowner contact letters to impacted parcels in advance of the valuations.
• R/W Agents will attend appraisal inspections, as needed and where possible.
• Manage the delivery of appraisal reports, if needed, with appraisal sub -consultant
selected by the CONSULTANT.
• Supply completed appraisal repor ts to the appraisal reviewer selected by the
CONSULTANT, if needed.
• Manage the delivery of appraisal reviews for any parcels that are appraised.
• Manage the delivery of AOS reports for eligible acquisition parcels.
CITY Responsibilities:
• Review and approve appraisal schedule.
• Approve appraisal reviews via signed Determinations of Value, if needed.
• Review and approve by signature all AOS reports.
Assumptions:
• CONSULTANT will manage their appraisal staff to develop the most expeditious
schedule for delivery of all valuation deliverables.
• It is anticipated that there will be up to ten (10) non -complex AOS reports. If it is
determined that any of the impacted parcels need to be appraised, the cost for the
appraisal, appraisal review and level of effort for those parcels will be renegotiated and
adjusted accordingly. If those services are negotiated, then the following applies:
o All appraisal services will be performed by a WSDOT certified independent
appraiser to WSDOT LAG Manual standards.
o Appraisal reports (if needed) will be before and after short form narrative reports.
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o Notice to Proceed (NTP) for the appraiser will be the date of receipt of sufficient
R/W plans and/or exhibits, title information and landowner contact information.
o The estimated delive ry schedule for the AOS reports is within eight (8) weeks
form the date of the NTP.
▪ If it is determined that any of the impacted parcels need to be appraised,
the estimated delivery schedule will be reviewed and adjusted
accordingly.
Deliverables:
• Appraisal schedule
• Up to ten (10) landowner contact letters
• Up to ten (10) AOS reports
• Up to ten (10) appraisal reports and appraisal reviews, if negotiated and agreed upon
7.4 Acquisition and Negotiation Services
CONSULTANT will prepare offer packages, present offers, negotiate purchases, prepare
administrative settlement memos and prepare executed documents for CITY approval and
processing for a maximum of ten (10) parcels. All acquisition files will be transmitted to the CITY
with all original documents at completion of negotiations. CONSULTANT will perform the
following work:
• Prepare and maintain electronic and hard copy parcel files.
• Review title reports provided by the CITY, for up to ten (10) parcels.
o Prepare encumbrance review memo s with encumbrance cle aring
recommendations for up to ten (10) parcels.
o Order title report update prior to transmittals (if older than 6 months).
• Manage and provide QA/QC for the R/W acquisition and negotiation process.
• Prepare an acquisition schedule and monthly status report for all assigned parcels.
• Prepare all documents required for the assigned parcels including Offer Letters, Deeds,
Easements, Donation forms (if applicable), W9s, Real Property Vouchers, Real Estate
Tax Affidavits, Encumbrance Review Memo, and Negotiator Diaries.
• Act as the agent for the CITY in all negotiations.
• Make a minimum of four (4) good -faith negotiation attempts with impacted landowners in
an effort to negotiate a fair settlement.
• Provide justification for any settlement above the approved offering price in the form of
an administrative settlement memo.
• Prepare administrative settlement memos and condemnation packages as needed.
• Process all landowner p ayments through the CITY.
• Process executed documents for closing through escrow or the CITY.
• Manage escrow closing for acquisitions (as applicable).
• Transmit completed parcel files to the CITY at the completion of acquisitions .
CITY Responsibilities:
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• Provide CONSULTANT with a copy of WSDOT approved ROW acquisition procedures
(dated within the last three years).
• Approve all real estate documents provided by the CITY and prepared by the
CONSULTANT using the most current WSDOT local program agency forms that a re
consistent with CITY acquisition practice s.
• Review/approve acquisition schedules, R/W status reports and meeting notes where
applicable.
• Provide written direction for the title encumbrances noted on the encumbrance review
memo to be accepted as risk or to be cleared by escrow agency where needed.
• Approve a minimum of One (1) preliminary offer package prior to offers being made.
• Approve all landowner donations if applicable.
• Provide review and written approval for all administrative settlements agreed to by the
CITY.
• Approve all landowner payments.
• Review and approve all transmitted files and documents prepared by the CONSULTANT
for all required WSDOT R/W precertification and certification reviews .
Assumptions:
• CONSULTANT shall follow the Uniform Relocation Act, WSDOT Local Agency
Guidelines (LAG) manual, all applicable State and Local laws and CITY administrative
rules for R/W acquisition for all real estate services provided for this project.
• City will provide the CONSULTANT with available project information such as but not
limited to the CITY’s WSDOT approved R/W procedures.
• The CONSULTANT’s title review responsibilities shall be to identify the correct vesting
from the title report, inputting that information into the appropriate acquisition documents
and creating an encumbrance review memo.
• CONSULTANT will provide an encumbrance revi ew memo for up to ten (10) parcels for
review by the CITY.
• CONSULTANT shall make the initial offer to purchase in person if possible, or by
certified mail. During the COVID -19 period, CONSULTANT will also send offers via
email or regular mail in addition to certified mail.
• If in-person meetings are requested by the property owner, CONSULTANT will follow
COVID-19 safety protocols as outlined in CONSULTANT’S project safety plan.
• CONSULTANT shall provide a maximum of four (4) good faith attempts at acquisitions
for up to ten (10) parcels assigned, with those attempts being defined as an in -person
visit with landowner (physical or virtual), a detailed phone conversation, or a substantive
correspondence or email exchange.
• CONSULT ANT’s acquisition duties shall be deemed complete if any of the following
occur:
o A negotiated settlement approved by the CITY is reached and the necessary
closing documents are executed.
o A new appraisal or offer is required.
o The offer to purchase is rescinded.
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o A P&U is secured and the acquisition file is transmitted to CITY.
o A negotiated settlement cannot be reached after the four good faith attempts.
• If negotiations cannot be concluded within ninety (90) days of the offer date on any given
parcel or if an appraisal is requested by a landowner of any AOS parcel then the hours
to complete those parcels will be renegotiated and adjusted accordingly.
• The CONSULTANT shall assist the CITY in securing an escrow company to close up to
ten (10) parcels.
o The escrow company will be responsible for the preparation and receipt of all
signatures required for partial re -conveyance, satisfaction of all liens and
encumbrances for each acquisition where applicable.
• The CITY agrees to pay all title/closing/escrow fees directly to the escrow company.
Deliverables:
• Up to ten (10) title encumbrance review memos.
• Up to ten (10) o ffer packages with completed acquisition documents for closing by the
escrow company or transferred files for condemnation proceedings.
• Up to ten (10) Administrative Settlement Memos (if necessary).
• Up to ten (10) P&U Agreements (if necessary).
Up to Ten (10) completed parcel files.
7.5 Certification
The CONSULTANT shall prepare all files for certification to the standards of the WSDOT LAG
manual, collaborate with the CITY and the Local Agency Coordinator for WSDOT certification of
R/W and prepare a certification memo for CITY.
CONSULTANT Services:
• Prepare acquisition files and documents for pre-acquisition review by WSDOT.
• Attend the WSDOT pre-acquisition review meeting.
• Prepare Post-Acquisition Files for Certification.
• Prepare Draft Certification Memo.
• Participate in Local Public Agency (LPA) Certification Reviews.
CITY Responsibilities:
• CITY shall supply all R/W documentation needed for parcel files to CONSULTANT in
advance of all WSDOT reviews.
• Review files prior to pre - and post-acquisition certification WSDOT review.
• Review and approve draft certification memo.
• Transmit final certification memo(s) to WSDOT Highways and Local Programs
Assumptions:
• A maximum of ten (10) acquisition files shall be prepared for certification.
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• There will be a maximum of one (1) draft certification memo prepared by the
CONSULTANT and one (1) review of the revised memo.
• There will be a maximum of one pre -certification review meeting and up to one final
certification review meeting for a maximum of two (2) hour duration each and will be
attended by up to one (1) CONSULTANT staff. Staff commitment is estimated at eight
(8) hours per staff for preparation and participation in the meeting .
TASK 8B Bidding Phase Assistance
The objective of this task is to aid the CITY during the advertisement for construction and
bidding phase to provide information to prospective bidders to su pport a competitive bidding
environment.
The CONSULTANT will provide written responses to questions and requests for clarifications to
the contract documents submitted to the CITY during the bidding period. Responses will be
provided in Microsoft Word format and submitted to the CITY for inclusion i n contract addenda.
The CONSULTANT will evaluate Bidder requests for alternative (“or equivalent”) approvals
during the bidding phase.
The CONSULTANT will assist the CITY in preparing all addenda.
CITY Responsibilities:
• Record, consolidate and deliver Bid der questions and requests for contract document
interpretations to the CONSULTANT in timely fashion.
• The CITY will issue all addenda and host the bid on their website
www.cityofpascoplanroom.com
Assump tion(s):
• The PROJECT will be bid as one Contract.
• There will be no pre -bid conference.
• The budget for this task is limited to that amount shown in the project labor estimate.
Work beyond the budgeted amount will be considered extra work.
Deliverable(s):
• Written responses to Bidders’ questions and requests for interpretations and evaluation
of acceptable alternate (“or equals”).
• Conformed set of contract documents based on any addenda issued.
TASK 9B Public Involvement Program
The purpose of this task is to provi de graphic materials to support CITY’s public outreach and
coordination efforts and to represent the CITY at open houses, stakeholder briefings, and/or
CITY council meetings as needed.
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9.1 Project Exhibits
Activities:
• The CONSULTANT shall prepare up to one (1) display graphic for project presentations.
Assumptions:
• The display graphics will include CITY logo’s and project identifiers and will make use of
existing project linework, graphics and maps.
• No hard copy prints, or presentation boards will be created. All display graphics will be
electronic, full color PDF files or images embedded in a Power Point Presentation.
Deliverables:
• Electronic display graphics
9.2 Open Houses and Council Briefings
Activities:
• The CONSULTANT shall review and support the CITY’s presentation materials and
talking points for a PROJECT briefing to CITY identified stakeholders at public open
houses or at public council meetings.
• The CONSULTANT shall present the materials on behalf of the CITY to CITY identified
stakeholders or the Public at up to one event.
Assumptions:
• The briefing materials will make use of existing project graphics and maps, or from
material developed by the design team.
• One presentation is anticipated at each event, lasting 2 hours.
• The CONSULTANT Project Manager and one other design lead will attend the public
events.
• The CONSULTANT will attend the event virtually via remote meeting and will not
physically travel to the meeting.
Deliverables:
• None
TASK 10B Management Reserve Fund
A Management Reserve Fund (MRF) will be created in accordance with LAG Manual to account
for any unanticipated needs outside of the above listed Scope of Services. This fund can only
be utilized with advance written authorization by the CITY.
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TASK 11B Construction Support Services
(FUTURE)
To be included in future contract amendment as needed.
Exhibit B
DBE Participation
Agreement Number:
Exhibit B - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 02/01/2021 Page 1 of 1
Exhibit B
Page 1 of 1
DBE Participation Plan
Project
Sylvester Street Safety Improvements Federal Aid Number: HSIP-HLP 3528(003)
Background:
This project has a mandatory Disadvantaged Business Enterprise (DBE) goal of thirteen percent (13%). This goal was established by
WSDOT on August 24th, 2021. This project does not have a voluntary Small Business Enterprise (SBE) goal. There is no training
hour requirement on this project.
DBE Plan
The below DBE firms are part of our team, with their services and information noted. This is an hourly contract with variable fee
amounts possible, so a firm commitment is shown, as well as a maximum percentage possible based on the anticipated scope and
fee.
DBE Firm Contact Information Services to be
Provided
NAICS
Codes DBE Cert #
Percentage
Commitment
(sub-work to
overall work)
Percentage
Possible
(sub-work to
overall work)
1 Alliance Geomatics
1261A 120th Avenue NE
Bellevue, WA 98005
425.502.8171
jason.nakamura@1-alliance.com
Surveying 541370 D4M0022928 12% 16.5%
Anderson Environmental Consulting,
LLC,
14234 N. Tormey Road
Nine Mile Falls, WA 99026
509.220.0045
mca@aec-enviro.com
Environmental
and Permitting 541620 D4F0020662 2% 2.5%
Total Percentage 14% 19%
Exhibit C
Preparation and Delivery of Electronic Engineering and Other Data
In this Exhibit the agency, as applicable, is to provide a description of the format and standards the consultant is
to use in preparing electronic files for transmission to the agency. The format and standards to be provided may
include, but are not limited to, the following:
I.Surveying, Roadway Design & Plans Preparation Section
A.Survey Data
B.Roadway Design Files
C.Computer Aided Drafting Files
Agreement Number:
Exhibit C - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 02/01/2021 Page 1 of 4
D.Specify the Agency’s Right to Review Product with the Consultant
E.Specify the Electronic Deliverables to Be Provided to the Agency
F.Specify What Agency Furnished Services and Information Is to Be Provided
Agreement Number:
Exhibit C - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 02/01/2021 Page 2 of 4
II.Any Other Electronic Files to Be Provided
III.Methods to Electronically Exchange Data
Exhibit C - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 02/01/2021 Page 3 of 4
A.Agency Software Suite
B.Electronic Messaging System
C.File Transfers Format
Exhibit C - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 02/01/2021 Page 4 of 4
Exhibit D
Prime Consultant Cost Computations
Agreement Number:
Exhibit D - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 02/01/2021 Page 1 of 1
Page Break to Exhibit D1
LABOR ESTIMATE, HDR ENGINEERING STAFF
City of Pasco: Sylvester St Safety Improvements - HSIP
Posten, Dustin
Lee
Kruger,
Katherine Marie
(Katie)
Pawlak, Michael
A
Marshall, Scott
R Magee, Brian G Wang,
Mengqing Meng, Lingran Pi, Jake Sung
Joon
Acevedo,
Robert C
Folwell, Matthew
R Datta, Utpal Melby, Katie
Ann
La Torre
Alvarez, Karla
Alexandra
Chambers,
Krista Ray Willis, Lynn K Jewett, Heidi
Ann Pauly, Sarah C Total
Lb T t l L b D ll
Project Role Project Manager Project Accountant Principal QA/QC Manager Multimodal Lead Senior Traffic
Engineer Traffic EIT Traffic Design PE Traffic Lead Roadway/Drainage/
Utility Lead Roadway PE Roadway EIT Roadway EIT Right of Way Lead Senior Real Estate
Agent Real Estate Agent Real Estate Tech
Labor
Hours
Total Labor Dollars
Billing Rate 164.75 94.65 264.64 262.06 198.53 141.54 94.29 132.14 187.96 179.50 118.13 99.72 76.43 214.02 135.91 109.54 108.40
1A 50 16 4 0 5 0 0 0 7 7 0 0 0 0 0 0 0 89 14,375.33$
1.1 Project Management, Invoicing, and Controls 28 16 4 48 7,185.96$
1.2 Project Team Coordination Meetings 18 4 6 6 34 5,964.38$
1.3 Project Schedule 4 1 1 1 7 1,224.99$
2A 8 0 0 0 0 0 0 0 0 4 0 0 0 2 0 0 0 14 2,464.04$
2.1 Research, Existing Data Compilation and Survey Control 2 2 329.50$
2.2 Field Surveying and Base Mapping 4 4 8 1,377.00$
2.3 Right-of-Way and Parcel Resolution, Easements, Exhibits, and Legal Descriptions 2 2 4 757.54$
2.4 Supplemental Surveys (FUTURE)0 -$
3A 4 0 0 0 0 32 96 4 16 0 0 0 0 0 0 0 0 152 17,776.04$
3.1 Data Collection 2 16 4 4 26 3,118.54$
3.2 Operations Analysis 2 32 80 12 126 14,657.50$
4A 23 0 0 4 12 0 30 34 23 27 43 50 54 0 0 0 0 300 37,903.70$
4.1 Conceptual Design 5 6 3 3 17 3,117.31$
4.2 Engineer's Estimate 2 2 1 1 2 4 12 1,503.22$
4.3 Roadway Design 5 4 4 8 40 40 101 10,326.91$
4.4 Traffic Design 2 30 20 10 3 3 68 8,573.49$
4.5 Utility Coordination 4 2 1 10 20 37 5,268.84$
4.6 30% Submittal 5 4 2 10 8 6 10 10 10 65 9,113.93$
5A 8 0 0 0 0 0 0 0 0 0 0 0 4 0 0 0 0 12 1,623.72$
5.1 Administration and Invoicing 0 -$
5.2 Environmental Kick-off Meeting and Site Visit 3 3 494.25$
5.3 NEPA CatEx 4 2 6 811.86$
5.4 SEPA Checklist Preparation 1 2 3 317.61$
5.5 Supplement Env. Permitting (Contingency)0 -$
6A 34 0 0 10 22 0 194 82 64 52 68 52 186 0 0 0 0 764 90,515.20$
6.1 General 3 2 4 2 4 4 4 4 27 3,690.91$
6.2 Typical Roadway Sections 2 4 2 2 8 18 2,330.32$
6.3 Temporary Erosion and Sedimentation Control (TESC) and Site Preparation 3 6 10 40 59 5,809.75$
6.4 Plan and Profile Plans - including Drainage (PED & BIKE PROJECT)0 -$
6.5 Intersection Grading Plans 3 8 20 30 30 91 9,577.35$
6.6 Paving Details 2 2 4 4 6 18 2,375.66$
6.7 Drainage Details (Incl. DR Report & SWPPP) (PED & BIKE PROJECT)0 -$
6.8 Pavement Marking and Signing Plans, Schedules & Details (SAFETY PROJECT)6 8 20 8 8 8 80 138 15,218.66$
6.9 Traffic Signal Plans and Details (SAFETY PROJECT)2 136 30 30 198 22,755.94$
6.10 RRFB and Illumination Plans, schedules and Details (PED & BIKE PROJECT)0 -$
6.11 Staging and Traffic Control Plans 2 40 8 4 54 5,910.06$
6.12 60% Design Verification Meeting 2 2 2 2 2 2 12 1,962.02$
6.13 90% Submittal 6 6 2 10 10 10 10 10 10 10 84 11,839.62$
6.14 Ad-Ready Submittal 3 4 2 8 8 8 8 8 8 8 65 9,044.91$
7A 2 0 0 0 0 0 0 0 0 0 0 0 0 75 120 277 129 603 77,016.38$
7.1 Real Estate Services Management/Meetings 2 20 12 12 19 65 9,614.90$
7.2 R/W Plans and Property Descriptions 10 3 5 18 3,095.63$
7.3 Valuation Process 5 10 15 2,154.10$
7.4 Acquisition and Negotiation Services 20 100 250 80 450 53,928.40$
7.5 Certification 20 5 10 20 55 8,223.35$
8A 4 0 0 0 0 0 0 0 4 4 0 0 0 0 0 0 0 12 2,128.84$
8.1 Bidding Phase Assistance 4 4 4 12 2,128.84$
9A 4 0 0 0 0 0 0 0 4 0 0 0 4 0 0 0 0 12 1,716.56$
9.1 Project Exhibits 2 2 4 8 1,011.14$
9.2 Stakeholder and Council Briefings 2 2 4 705.42$
10A 10 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 10 1,647.50$
10.1 Management Reserve Fund 10 10 1,647.50$
11A 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 -$
11.1 Future Tasks 0 -$
Task Total Hours 147.00 16.00 4.00 14.00 39.00 32.00 320.00 120.00 118.00 94.00 111.00 102.00 248.00 77.00 120.00 277.00 129.00 1968.00
Task Total Fee 24,218.25$ 1,514.40$ 1,058.56$ 3,668.84$ 7,742.67$ 4,529.28$ 30,172.80$ 15,856.80$ 22,179.28$ 16,873.00$ 13,112.43$ 10,171.44$ 18,954.64$ 16,479.54$ 16,309.20$ 30,342.58$ 13,983.60$ 247,167.31$
Public Involvement Program
Management Reserve Fund
Construction Support Services - FUTURE
Conceptual Design
Environmental Documentation & Permitting
Final Design - PS&E
Real Estate Services (RES)
Bidding Phase Assistance
Project Management and Administration
Survey, Mapping and Right of Way
Traffic Analysis
c:\pwworking\nat\d0194951\Sylvester St Safety Imprv_ESTIMATE_D1.xlsm Printed 12/15/20212:03 PM
EXPENSES
City of Pasco: Sylvester St Safety Improvements - HSIP
Mileage/mile (IRS
2021 rate)
Copies/Page 8.5x11
B&W
Copies/Page 11x17
B&W Miscellaneous Miscellaneous Miscellaneous Select From
Dropdown
Travel Office Expenses Office Expenses IDAX Data Solutions Appraisal Group NW Appraiser -
OTHER DIRECT COSTS
Each Each Each Each Each Each
Unit Cost $0.56 $0.05 $0.09 $2,200.00 $12,000.00 $0.00 $0.00 $3.70 0.00%0.00%
1A
Quantity 840 0 0 0 0 0 0 0.00
Task Total $470.40 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $470.40 $0.00 $470.40
2A
Quantity 0 0 0 0 0 0 0 0.00
Task Total $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
3A
Quantity 0 0 0 1 0 0 0 0.00
Task Total $0.00 $0.00 $0.00 $2,200.00 $0.00 $0.00 $0.00 $0.00 $0.00 $2,200.00 $0.00 $2,200.00
4A
Quantity 600 0 0 0 0 0 0 0.00
Task Total $336.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $336.00 $0.00 $336.00
5A
Quantity 0 0 0 0 0 0 0 0.00
Task Total $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
6A
Quantity 600 0 0 0 0 0 0 0.00
Task Total $336.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $336.00 $0.00 $336.00
7A
Quantity 1000 750 750 0 1 0 0 0.00
Task Total $560.00 $37.50 $67.50 $0.00 $12,000.00 $0.00 $0.00 $0.00 $0.00 $12,665.00 $0.00 $12,665.00
8A
Quantity 0 0 0 0 0 0 0 0.00
Task Total $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
9A
Quantity 0 0 0 0 0 0 0 0.00
Task Total $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
10A
Quantity 0 0 0 0 0 0 0 0.00
Task Total $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
11A
Quantity 0 0 0 0 0 0 0 0.00
Task Total $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Total ODC 1,702.40$ 37.50$ 67.50$ 2,200.00$ 12,000.00$ -$ -$ -$ -$ 16,007.40$ -$ 16,007.40$ Total ODCODC MarkupTotal ODC + MarkupManagement Reserve Fund
Construction Support Services - FUTURE
Environmental Documentation & Permitting
Final Design - PS&E
Real Estate Services (RES)
Bidding Phase Assistance
Public Involvement Program
Project Management and Administration ContingencyTech FeesSurvey, Mapping and Right of Way
Traffic Analysis
Conceptual Design
c:\pwworking\nat\d0194951\Sylvester St Safety Imprv_ESTIMATE_D1.xlsm
FEE ESTIMATE
City of Pasco: Sylvester St Safety Improvements - HSIP
Task #Task Description Total
Labor
Total
Escalation
Total
Expenses
Total
Subconsultants
Total From
Spreadsheet
Total For
Proposal
1A Project Management and Administration 14,375.33$ -$ 470.40$ -$ 14,845.73$
2A Survey, Mapping and Right of Way 2,464.04$ -$ -$ 40,289.00$ 42,753.04$
3A Traffic Analysis 17,776.04$ -$ 2,200.00$ -$ 19,976.04$
4A Conceptual Design 37,903.70$ -$ 336.00$ -$ 38,239.70$
5A Environmental Documentation & Permitting 1,623.72$ -$ -$ 8,379.21$ 10,002.93$
6A Final Design - PS&E 90,515.20$ -$ 336.00$ -$ 90,851.20$
7A Real Estate Services (RES)77,016.38$ -$ 12,665.00$ -$ 89,681.38$
8A Bidding Phase Assistance 2,128.84$ -$ -$ -$ 2,128.84$
9A Public Involvement Program 1,716.56$ -$ -$ -$ 1,716.56$
10A Management Reserve Fund 1,647.50$ -$ -$ -$ 1,647.50$
11A Construction Support Services - FUTURE -$ -$ -$ -$ -$
311,842.92$ -$
c:\pwworking\nat\d0194951\Sylvester St Safety Imprv_ESTIMATE_D1.xlsm Page 1
Page Break to Exhibit D2
LABOR ESTIMATE, HDR ENGINEERING STAFF
City of Pasco: Sylvester St Safety Improvements - Ped/Bike Program
Posten, Dustin
Lee
Kruger,
Katherine Marie
(Katie)
Pawlak, Michael
A
Marshall, Scott
R Magee, Brian G Wang,
Mengqing Meng, Lingran Pi, Jake Sung
Joon
Acevedo,
Robert C
Folwell, Matthew
R Datta, Utpal Melby, Katie
Ann
La Torre
Alvarez, Karla
Alexandra
Chambers,
Krista Ray Willis, Lynn K Jewett, Heidi
Ann Pauly, Sarah C 0 Total
Lb T t l L b D ll
Project Role Project Manager Project Accountant Principal QA/QC Manager Multimodal Lead Senior Traffic
Engineer Traffic Modeling EIT Traffic Design PE Traffic Lead Roadway/Drainage/
Utility Lead Roadway PE Roadway EIT Roadway EIT Right of Way Lead Senior Real Estate
Agent Real Estate Agent Real Estate Tech
Labor
Hours
Total Labor Dollars
Billing Rate 164.75 94.65 264.64 262.06 198.53 141.54 94.29 132.14 187.96 179.50 118.97 99.72 76.43 214.02 135.91 109.54 108.40
1B 50 16 4 0 5 0 0 0 7 7 0 0 0 0 0 0 0 0 89 14,375.33$
1.1 Project Management, Invoicing, and Controls 28 16 4 48 7,185.96$
1.2 Project Team Coordination Meetings 18 4 6 6 34 5,964.38$
1.3 Project Schedule 4 1 1 1 7 1,224.99$
2B 8 0 0 0 0 0 0 0 0 4 0 0 0 2 0 0 0 0 14 2,464.04$
2.1 Research, Existing Data Compilation and Survey Control 2 2 329.50$
2.2 Field Surveying and Base Mapping 4 4 8 1,377.00$
2.3 Right-of-Way and Parcel Resolution, Easements, Exhibits, and Legal Descriptions 2 2 4 757.54$
2.4 Supplemental Surveys (FUTURE)0 -$
3B 4 0 0 0 0 0 0 0 2 2 0 0 0 0 0 0 0 0 8 1,393.92$
3.1 Fieldwork 2 2 329.50$
3.2 Laboratory Testing 0 -$
3.3 Engineering Analysis and Report 2 2 2 6 1,064.42$
4B 23 0 0 4 12 0 30 34 23 27 43 50 54 0 0 0 0 0 300 37,939.82$
4.1 Conceptual Design 5 6 3 3 17 3,117.31$
4.2 Engineer's Estimate 2 2 1 1 2 4 12 1,504.90$
4.3 Roadway Design 5 4 4 8 40 40 101 10,333.63$
4.4 Traffic Design 2 30 20 10 3 3 68 8,576.01$
4.5 Utility Coordination 4 2 1 10 20 37 5,285.64$
4.6 30% Submittal 5 4 2 10 8 6 10 10 10 65 9,122.33$
5B 8 0 0 0 0 0 0 0 0 0 0 0 4 0 0 0 0 0 12 1,623.72$
5.1 Administration and Invoicing 0 -$
5.2 Environmental Kick-off Meeting and Site Visit 3 3 494.25$
5.3 NEPA CatEx 4 2 6 811.86$
5.4 SEPA Checklist Preparation 1 2 3 317.61$
5.5 Supplement Env. Permitting (Contingency)0 -$
6B 38 0 0 10 14 0 138 72 56 72 124 112 306 0 0 0 0 0 942 106,944.88$
6.1 General 3 2 4 2 4 4 4 4 27 3,694.27$
6.2 Typical Roadway Sections 2 4 2 2 8 18 2,332.00$
6.3 Temporary Erosion and Sedimentation Control (TESC) and Site Preparation 3 6 10 40 59 5,818.15$
6.4 Plan and Profile Plans - including Drainage (PED & BIKE PROJECT)6 12 40 60 80 198 19,998.90$
6.5 Intersection Grading Plans 3 8 20 30 30 91 9,594.15$
6.6 Paving Details 2 2 4 4 6 18 2,379.02$
6.7 Drainage Details (Incl. DR Report & SWPPP) (PED & BIKE PROJECT)4 16 24 120 164 15,557.88$
6.8 Pavement Marking and Signing Plans, Schedules & Details (SAFETY PROJECT)0 -$
6.9 Traffic Signal Plans and Details (SAFETY PROJECT)0 -$
6.10 RRFB and Illumination Plans, schedules and Details (PED & BIKE PROJECT)2 80 40 30 152 18,797.10$
6.11 Staging and Traffic Control Plans 2 40 8 4 54 5,910.06$
6.12 60% Design Verification Meeting 2 2 2 2 2 2 12 1,963.70$
6.13 90% Submittal 6 6 2 10 10 10 10 10 10 10 84 11,848.02$
6.14 Ad-Ready Submittal 3 4 2 8 8 8 8 8 8 8 65 9,051.63$
7B 2 0 0 0 0 0 0 0 0 0 0 0 0 75 119 277 129 0 602 76,880.47$
7.1 Real Estate Services Management/Meetings 2 20 12 12 19 65 9,614.90$
7.2 R/W Plans and Property Descriptions 10 2 5 17 2,959.72$
7.3 Valuation Process 5 10 15 2,154.10$
7.4 Acquisition and Negotiation Services 20 100 250 80 450 53,928.40$
7.5 Certification 20 5 10 20 55 8,223.35$
8B 4 0 0 0 0 0 0 0 4 4 0 0 0 0 0 0 0 0 12 2,128.84$
8.1 Bidding Phase Assistance 4 4 4 12 2,128.84$
9B 4 0 0 0 0 0 0 0 4 0 0 0 4 0 0 0 0 0 12 1,716.56$
9.1 Project Exhibits 2 2 4 8 1,011.14$
9.2 Stakeholder and Council Briefings 2 2 4 705.42$
10B 10 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 10 1,647.50$
10.1 Management Reserve Fund 10 10 1,647.50$
11B 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 -$
11.1 Future Tasks 0 -$
Task Total Hours 151.00 16.00 4.00 14.00 31.00 0.00 168.00 106.00 96.00 116.00 167.00 162.00 368.00 77.00 119.00 277.00 129.00 0.00 2001.00
Task Total Fee 24,877.25$ 1,514.40$ 1,058.56$ 3,668.84$ 6,154.43$ -$ 15,840.72$ 14,006.84$ 18,044.16$ 20,822.00$ 19,867.99$ 16,154.64$ 28,126.24$ 16,479.54$ 16,173.29$ 30,342.58$ 13,983.60$ -$ 247,115.08$
Public Involvement Program
Management Reserve Fund
Construction Support Services - FUTURE
Conceptual Design
Environmental Documentation & Permitting
Final Design - PS&E
Real Estate Services (RES)
Bidding Phase Assistance
Project Management and Administration
Survey, Mapping and Right of Way
Geotechnical Engineering
c:\pwworking\nat\d0194951\Sylvester St Ped & Bike Imprv_ESTIMATE_D2.xlsm Printed 12/15/20212:05 PM
EXPENSES
City of Pasco: Sylvester St Safety Improvements - Ped/Bike Program
Mileage/mile (IRS
2021 rate)
Copies/Page 8.5x11
B&W
Copies/Page 11x17
B&W Miscellaneous Miscellaneous Miscellaneous Select From
Dropdown
Travel Office Expenses Office Expenses IDAX Data Solutions Appraisal Group NW Miscellaneous
OTHER DIRECT COSTS
Each Each Each Each Each Each
Unit Cost $0.56 $0.05 $0.09 $0.00 $12,000.00 $0.00 $0.00 $3.70 0.00%0.00%
1B
Quantity 840 0 0 0 0 0 0 0.00
Task Total $470.40 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $470.40 $0.00 $470.40
2B
Quantity 0 0 0 0 0 0 0 0.00
Task Total $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
3B
Quantity 0 0 0 0 0 0 0 0.00
Task Total $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
4B
Quantity 0 0 0 0 0 0 0 0.00
Task Total $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
5B
Quantity 0 0 0 0 0 0 0 0.00
Task Total $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
6B
Quantity 0 0 0 0 0 0 0 0.00
Task Total $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
7B
Quantity 1000 750 750 0 1 0 0 0.00
Task Total $560.00 $37.50 $67.50 $0.00 $12,000.00 $0.00 $0.00 $0.00 $0.00 $12,665.00 $0.00 $12,665.00
8B
Quantity 0 0 0 0 0 0 0 0.00
Task Total $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
9B
Quantity 0 0 0 0 0 0 0 0.00
Task Total $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
10B
Quantity 0 0 0 0 0 0 0 0.00
Task Total $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
11B
Quantity 0 0 0 0 0 0 0 0.00
Task Total $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Total ODC 1,030.40$ 37.50$ 67.50$ -$ 12,000.00$ -$ -$ -$ -$ 13,135.40$ -$ 13,135.40$ Total ODCODC MarkupTotal ODC + MarkupManagement Reserve Fund
Construction Support Services - FUTURE
Environmental Documentation & Permitting
Final Design - PS&E
Real Estate Services (RES)
Bidding Phase Assistance
Public Involvement Program
Project Management and Administration ContingencyTech FeesSurvey, Mapping and Right of Way
Geotechnical Engineering
Conceptual Design
c:\pwworking\nat\d0194951\Sylvester St Ped & Bike Imprv_ESTIMATE_D2.xlsm
FEE ESTIMATE
City of Pasco: Sylvester St Safety Improvements - Ped/Bike Program
Task #Task Description Total
Labor
Total
Escalation
Total
Expenses
Total
Subconsultants
Total From
Spreadsheet
Total For
Proposal
1B Project Management and Administration 14,375.33$ -$ 470.40$ -$ 14,845.73$
2B Survey, Mapping and Right of Way 2,464.04$ -$ -$ 72,482.00$ 74,946.04$
3B Geotechnical Engineering 1,393.92$ -$ -$ 18,900.00$ 20,293.92$
4B Conceptual Design 37,939.82$ -$ -$ -$ 37,939.82$
5B Environmental Documentation & Permitting 1,623.72$ -$ -$ 8,379.21$ 10,002.93$
6B Final Design - PS&E 106,944.88$ -$ -$ -$ 106,944.88$
7B Real Estate Services (RES)76,880.47$ -$ 12,665.00$ -$ 89,545.47$
8B Bidding Phase Assistance 2,128.84$ -$ -$ -$ 2,128.84$
9B Public Involvement Program 1,716.56$ -$ -$ -$ 1,716.56$
10B Management Reserve Fund 1,647.50$ -$ -$ -$ 1,647.50$
11B Construction Support Services - FUTURE -$ -$ -$ -$ -$
360,011.69$ -$
c:\pwworking\nat\d0194951\Sylvester St Ped & Bike Imprv_ESTIMATE_D2.xlsm Page 1
June 18, 2021
HDR Engineering, Inc.
1917 S. 67th Street
Omaha, NE 68106
Subject: Acceptance FYE 2020 ICR Cognizant Review
Dear Joe Cox:
We have accepted your firms FYE 2020 Indirect Cost Rate (ICR) of based on the
Cognizant Review from the Nebraska Department of Transportation as follows:
Contracts in effect prior to June 24, 2014: 148.79% of direct labor
(rate includes 0.25% Facilities Capital Cost of Money)
Contracts awarded on or after June 24, 2014: 147.31%
(rate includes 0.25% Facilities Capital Cost of Money)
This rate will be applicable for WSDOT Agreements and Local Agency Contracts in
Washington only. This rate may be subject to additional review if considered necessary
by WSDOT. Your ICR must be updated on an annual basis.
Costs billed to agreements/contracts will still be subject to audit of actual costs, based
on the terms and conditions of the respective agreement/contract.
Any other entity contracting with your firm is responsible for determining the
acceptability of the ICR.
If you have any questions, feel free to contact our office at (360) 705-7019 or via email
consultantrates@wsdot.wa.gov.
Regards;
ERIK K. JONSON
Contract Services Manager
EKJ:ah
Exhibit E
Sub-consultant Cost Computations
If no sub-consultant participation at this time. The CONSULTANT shall not sub-contract for the
performance of any work under this AGREEMENT without prior written permission of the AGENCY.
Refer to section VI “Sub-Contracting” of this AGREEMENT.
Agreement Number:
Exhibit E - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 02/01/2021 Page 1 of 1
Page Break to Exhibit E-A
SUBCONSULTANTS
City of Pasco: Sylvester St Safety Improvements - HSIP
1 Alliance Anderson Environmental
Consulting Shannon & Wilson
SUBCONSULTANTS
0.00%
1A
Task Total $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
2A
Task Total $40,289.00 $0.00 $0.00 $40,289.00 $0.00 $40,289.00
3A
Task Total $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
4A
Task Total $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
5A
Task Total $0.00 $8,379.21 $0.00 $8,379.21 $0.00 $8,379.21
6A
Task Total $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
7A
Task Total $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
8A
Task Total $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
9A
Task Total $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
10A
Task Total $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
11A
Task Total $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Total Subconsultants 40,289.00$ 8,379.21$ -$ 48,668.21$ -$ 48,668.21$
Real Estate Services (RES)
Bidding Phase Assistance
Public Involvement Program
Management Reserve Fund
Construction Support Services - FUTURE
Final Design - PS&E Total SubconsultantsSub MarkupTotal Subconsultants + MarkupProject Management and Administration
Survey, Mapping and Right of Way
Traffic Analysis
Conceptual Design
Environmental Documentation & Permitting
c:\pwworking\nat\d0194951\Sylvester St Safety Imprv_ESTIMATE_D1.xlsm
Project Number 21-167
Project Name W. Sylvester Street Safety Improvements (rev 2)
Client HDR
Owner City of Pasco, WA
TASK 1 SURVEY AND MAPPING Principal Surveyor Survey Manager Project
Manager Assist PM CADD 5 Tech 5 Tech 3 Tech 1 Admin Total Hours Labor Dollars
Task DSC Rate 98.00$ 69.00$ 51.50$ 50.00$ 47.70$ 47.70$ 36.50$ 36.50$ 31.00$
1.1 Survey PM, Admin, QA/QC 1 3 2 2 8.00 467.00$
1.2 Survey Control 2 4 10 10 26.00 1,170.80$
1.3 Field Surveying and Mapping - -$
GPS Cross-Sections (Curb & Stripes)1 10 10 21.00 911.00$
Scanning 5 Intersections 1 10 10 21.00 911.00$
Storm & Sewer Dips - -$
1.4 Underground Utility Locates - -$
1.5 Office Processing 4 30 34.00 1,707.00$
1.6 Parcel Resolutions - 10 Total - -$
ROW calculations & Review 10 Title Reports 4 40 10 54.00 2,813.00$
Right-of-Way Plan - -$
1.7 Legal Descriptions and Exhibits (10 Total)10 50 20 80.00 4,219.00$
Site Visits (Mob-Demob)7 7 14.00 589.40$
1 25 90 2 64 37 37 0 2 0 0 0 0 258.00
Total Dollars 98.00$ 1,725.00$ 4,635.00$ 100.00$ 3,052.80$ 1,764.90$ 1,350.50$ -$ 62.00$ -$ -$ -$ -$ -$ 12,788.20$ -
Direct Salary Cost 12,788$
Overhead Cost 120.72%15,438$
Fee (*DSC+ICR)30%8,468$
36,694$ Mileage 470 0.56 263.20$ 1,872.00$
Materials
ODC's (Other Direct Costs)1,459.50$
Non-Invoiced (mileage; repro; etc.)Mile/repro 263.20$ 263.20$
Invoiced (sub-c; rental; etc.)TBD 3,331.50$ 3,331.50$
40,289$
other
NON-INVOICED
Cost + FF (DSC+ICR) Pricing Proposal
W. Sylvester Street (East of US-395) Safety Improvements
12/2/2021
Total Labor
Contract Total
OtherSUB TOTAL
SUB TOTAL
ODC BREAKDOWN
INVOICED
Traffic Control
UG Utility Locates
Per Diem (2 Staff)
3D Laser Scanner (1-day)
repro
computer
Day Location Origin Location Destination Miles Drive Time (Hours PP)
1 Tacoma, WA Pasco, WA 225 3.5
2 10
3 10
4 Pasco, WA Tacoma, WA 225 3.5
Total Miles 470
Total Hours (PP)7
14
Mileage Worksheet
Drive Time hours (x2 People)
Primary Destination Lodging M&IE Total Breakfast Lunch Dinner Incidental 1st & Last Day Totals
Standard Rate (PP)(**)Per Day Travel (*)
Day 1 (Drive to Site)105 51.75
Day 2 105 69 16 17 31 5
Day 3 105 69 16 17 31 5
Day 4 (Drive Home)51.75
Total Per Person (PP)315.00 32.00 34.00 62.00 10.00 103.50 $556.50
x2 Field Staff $1,113.00
Office Field Check Base
Mapping
Day 1 (Drive to Site)51.75
Day 2 105 69 16 17 31 5
Day 3 (Drive Home)51.75
Per Person (PP)$105.00 69 16.00 17.00 31.00 5.00 103.50 $346.50
Total Per Diem & Lodging $1,459.50
Notes:
(**) Lodging PP $105/day + tax (GSA rate does not include tax)
2022 GSA Per Diem Rates Other Counties Without Specified Rates
Field Staff Per Person (PP)
DRAFT
Breakdown
(*) First & last day of travel equals 75% of total M&IE
August 2, 2021
1 Alliance Geomatics, LLC
1261 A 120th Avenue NE
Bellevue, WA 98005
Subject: Acceptance FYE 2020 ICR Risk Assessment Review
Dear Michael Paradis:
Assessment review of your Indirect Cost Rate (ICR), we have accepted your proposed
FYE 2020 ICR of 109.19% of direct labor. This rate will be applicable for WSDOT
Agreements and Local Agency Contracts in Washington only. This rate may be subject
to additional review if considered necessary by WSDOT. Your ICR must be updated on
an annual basis.
Costs billed to agreements/contracts will still be subject to audit of actual costs, based
on the terms and conditions of the respective agreement/contract.
This was not a cognizant review. Any other entity contracting with your firm is
responsible for determining the acceptability of the ICR.
If you have any questions, feel free to contact our office at (360) 705-7019 or via email
consultantrates@wsdot.wa.gov.
Regards;
ERIK K. JONSON
Contract Services Manager
EKJ:ah
CONSULTANT (or subconsultant) NAME AEC LLC
PROJECT NAME Sylvester St. Safey Improvements (HSIP Funding)
PROJECT NUMBER
A. SUMMARY ESTIMATED MAN-DAY COSTS
Raw Labor
Man-Days Man-Hours Hrly Rate Cost
1 3.4375 =27.5 @ $67.31 =1,851.03$
2 3.625 =29 @ $26.00 =754.00$
4 ARCHAEOLOGIST 0.5 =4 @ $32.00 =128.00$
5 0 =@ $55.00 =-$
6 =0 @ $0.00 =-$
7 =@ =
TOTAL RAW LABOR COST =2,733.03$
B.PAYROLL, FRINGE BENEFIT COSTS & OVERHEAD
X =$3,551.02
C.NET FEE
X =$1,885.22
D.FCCM
Approved FCCM Rate
2,733.03$ X $13.94
TOTAL LABOR 8,183.21$
E.OUT-OF-POCKET EXPENSE SUMMARY
Estimated
Unit Cost Expense
1 @ 0.560$ =196.00$
2 @ 200.00$ =-$
3 @ 96.00$ =-$
4 @ 41.25$ =-$
5 RECORD SEARCH/RESEARCH FEE @ 60.00$ -$
5 IFWIS/Research FEE @ 200.00$ -$
6 @ 25.00$ -$
=196.00$
F.SUBCONSULTANTS
1 ** =
2 ** =
TOTAL =
*As per the "FEDERAL PER DIEM RATES"
**See attached Subconsultant's Summary
***Negotiated % Fee
PAGE 1
$8,379.21
* M&IE First and last (Days)
TOTAL ESTIMATED EXPENSE
Mailings
350
$6,284.05
Estimated Amount
* MILEAGE (miles)
DOCUMENT FORMATTING/EDITING
Lodging
0.51%
Total Raw Labor Cost
NET FEE***
30%
2,733.03$
Approved Overhead Rate
129.93%
Total Raw Labor & Overhead
Total Raw Labor Cost
etc
SR. BIOLOGIST
BIOLOGICAL TECH/GIS
December 17, 2021
Anderson Environmental Consulting, LLC
14234 North Tormey Road
Nine Mile Falls, WA 99026
Subject: Acceptance FYE 2020 ICR CPA Report
Dear Noreen Iliff:
We have accepted your firms FYE 2020 Indirect Cost Rate (ICR) of 129.93% of direct
labor (rate includes 0.51% Facilities Capital Cost of Money)
CDA-CPA Group, PLLP. This rate will be applicable for
WSDOT Agreements and Local Agency Contracts in Washington only. This rate may
be subject to additional review if considered necessary by WSDOT. Your ICR must be
updated on an annual basis.
Costs billed to agreements/contracts will still be subject to audit of actual costs, based
on the terms and conditions of the respective agreement/contract.
This was not a cognizant review. Any other entity contracting with the firm is
responsible for determining the acceptability of the ICR.
If you have any questions, feel free to contact our office at (360) 705-7019 or via email
consultantrates@wsdot.wa.gov.
Regards;
ERIK K. JONSON
Contract Services Manager
EKJ:ah
Page Break to Exhibit E-B
SUBCONSULTANTS
City of Pasco: Sylvester St Safety Improvements - Ped/Bike Program
1 Alliance Anderson Environmental
Consulting Shannon & Wilson
SUBCONSULTANTS
0.00%
1B
Task Total $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
2B
Task Total $72,482.00 $0.00 $0.00 $72,482.00 $0.00 $72,482.00
3B
Task Total $0.00 $0.00 $18,900.00 $18,900.00 $0.00 $18,900.00
4B
Task Total $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
5B
Task Total $0.00 $8,379.21 $0.00 $8,379.21 $0.00 $8,379.21
6B
Task Total $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
7B
Task Total $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
8B
Task Total $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
9B
Task Total $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
10B
Task Total $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
11B
Task Total $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Total Subconsultants 72,482.00$ 8,379.21$ 18,900.00$ 99,761.21$ -$ 99,761.21$
Real Estate Services (RES)
Bidding Phase Assistance
Public Involvement Program
Management Reserve Fund
Construction Support Services - FUTURE
Final Design - PS&E Total SubconsultantsSub MarkupTotal Subconsultants + MarkupProject Management and Administration
Survey, Mapping and Right of Way
Geotechnical Engineering
Conceptual Design
Environmental Documentation & Permitting
c:\pwworking\nat\d0194951\Sylvester St Ped & Bike Imprv_ESTIMATE_D2.xlsm
Project Number 21-167
Project Name W. Sylvester Street Pedestrian & Bike Improvements (rev 2)
Client HDR
Owner City of Pasco, WA
TASK 1 SURVEY AND MAPPING Principal Surveyor Survey Manager Project
Manager Assist PM CADD 5 Tech 5 Tech 3 Tech 1 Admin Total Hours Labor Dollars
Task DSC Rate 98.00$ 69.00$ 51.50$ 50.00$ 47.70$ 47.70$ 36.50$ 36.50$ 31.00$
1.1 Survey PM, Admin, QA/QC 1 4 2 2 9.00 536.00$
1.2 Survey Control 2 8 20 20 50.00 2,203.60$
1.3 Field Surveying and Mapping - -$
Scanning 4 40 40 84.00 3,644.00$
Mapping Obscure Areas - -$
Storm & Sewer Dips - -$
1.4 Underground Utility Locates 2 2.00 138.00$
1.5 Office Processing 4 60 64.00 3,138.00$
1.6 Parcel Resolutions - 10 Total - -$
ROW calculations & Review 10 Title Reports 4 40 10 54.00 2,813.00$
Right-of-Way Plan 10 20 60 90.00 4,582.00$
1.7 Legal Descriptions and Exhibits (10 Total)10 50 20 80.00 4,219.00$
Site Visits (Mob-Demob)7 14 14 35.00 1,512.70$
1 40 110 2 165 74 74 0 2 0 0 0 0 468.00
Total Dollars 98.00$ 2,760.00$ 5,665.00$ 100.00$ 7,870.50$ 3,529.80$ 2,701.00$ -$ 62.00$ -$ -$ -$ -$ -$ 22,786.30$ -
Direct Salary Cost 22,786$
Overhead Cost 120.72%27,508$
Fee (*DSC+ICR)30%15,088$
65,382$ Mileage 940 0.56 526.40$ 3,896.00$
Materials
ODC's (Other Direct Costs)2,677.50$
Non-Invoiced (mileage; repro; etc.)Mile/repro 526.40$ 526.40$
Invoiced (sub-c; rental; etc.)TBD 6,573.50$ 6,573.50$
72,482$
other
NON-INVOICED
Cost + FF (DSC+ICR) Pricing Proposal
W. Sylvester Street (West of US-395) Pedestrian & Bike Improvements
12/2/2021
Total Labor
Contract Total
OtherSUB TOTAL
SUB TOTAL
ODC BREAKDOWN
INVOICED
Traffic Control
UG Utility Locates
Per Diem (2 Staff)
3D Laser Scanner (1-Week)
repro
computer
Day Location Origin Location Destination Miles Drive Time (Hours PP)
1 Tacoma, WA Pasco, WA 225 3.5
2 10
3 10
4 10
5 Pasco, WA Tacoma, WA 225 3.5
6 Tacoma, WA Pasco, WA 225 3.5
7 10
8 Pasco, WA Tacoma, WA 225 3.5
Total Miles 940
Total Hours (PP)14
28
Mileage Worksheet
Drive Time hours (x2 People)
Primary Destination Lodging M&IE Total Breakfast Lunch Dinner Incidental 1st & Last Day Totals
Standard Rate (PP)(**)Per Day Travel (*)
Day 1 (Drive to Site)105 51.75
Day 2 105 69 16 17 31 5
Day 3 105 69 16 17 31 5
Day 4 105 69 16 17 31 5
Day 5 (Drive home)51.75
Day 6 (Drive to Site)105 51.75
Day 7 105 69 16 17 31 5
Day 8 (Drive home)51.75
Total Per Person (PP)630.00 64.00 68.00 124.00 20.00 207.00 $1,113.00
x2 Field Staff $2,226.00
Office Field Check Base
Mapping
Day 1 (Drive to Site)105 51.75
Day 2 105 69 16 17 31 5
Day 3 (Drive Home)51.75
Per Person (PP)$210.00 69 16.00 17.00 31.00 5.00 103.50 $451.50
Total Per Diem & Lodging $2,677.50
Notes:
(**) Lodging PP $105/day + tax (GSA rate does not include tax)
2022 GSA Per Diem Rates Other Counties Without Specified Rates
Field Staff Per Person (PP)
DRAFT
Breakdown
(*) First & last day of travel equals 75% of total M&IE
Scanning
Mapping Obscure Areas
Storm & Sewer Dips
August 2, 2021
1 Alliance Geomatics, LLC
1261 A 120th Avenue NE
Bellevue, WA 98005
Subject: Acceptance FYE 2020 ICR Risk Assessment Review
Dear Michael Paradis:
Assessment review of your Indirect Cost Rate (ICR), we have accepted your proposed
FYE 2020 ICR of 109.19% of direct labor. This rate will be applicable for WSDOT
Agreements and Local Agency Contracts in Washington only. This rate may be subject
to additional review if considered necessary by WSDOT. Your ICR must be updated on
an annual basis.
Costs billed to agreements/contracts will still be subject to audit of actual costs, based
on the terms and conditions of the respective agreement/contract.
This was not a cognizant review. Any other entity contracting with your firm is
responsible for determining the acceptability of the ICR.
If you have any questions, feel free to contact our office at (360) 705-7019 or via email
consultantrates@wsdot.wa.gov.
Regards;
ERIK K. JONSON
Contract Services Manager
EKJ:ah
CONSULTANT (or subconsultant) NAME AEC LLCPROJECT NAME Sylvester St. Safey Improvements (Ped/Bike Funding)
PROJECT NUMBER
A. SUMMARY ESTIMATED MAN-DAY COSTS
Raw Labor
Man-Days Man-Hours Hrly Rate Cost
1 3.4375 =27.5 @ $67.31 =1,851.03$
2 3.625 =29 @ $26.00 =754.00$
4 ARCHAEOLOGIST 0.5 =4 @ $32.00 =128.00$
5 0 =@ $55.00 =-$
6 =0 @ $0.00 =-$
7 =@ =
TOTAL RAW LABOR COST =2,733.03$
B.PAYROLL, FRINGE BENEFIT COSTS & OVERHEAD
X =$3,551.02
C.NET FEE
X =$1,885.22
D.FCCM
Approved FCCM Rate
2,733.03$ X $13.94
TOTAL LABOR 8,183.20$
E.OUT-OF-POCKET EXPENSE SUMMARY
Estimated
Unit Cost Expense
1 @ 0.560$ =196.00$
2 @ 200.00$ =-$
3 @ 96.00$ =-$
4 @ 41.25$ =-$
5 RECORD SEARCH/RESEARCH FEE @ 60.00$ -$
5 IFWIS/Research FEE @ 200.00$ -$
6 @ 25.00$ -$
=196.00$
F.SUBCONSULTANTS
1 ** =
2 ** =
TOTAL =
*As per the "FEDERAL PER DIEM RATES"
**See attached Subconsultant's Summary
***Negotiated % Fee
PAGE 1
$8,379.21
* M&IE First and last (Days)
TOTAL ESTIMATED EXPENSE
Mailings
350
$6,284.04
Estimated Amount
* MILEAGE (miles)
DOCUMENT FORMATTING/EDITING
Lodging
0.51%
Total Raw Labor Cost
NET FEE***
30%
2,733.03$
Approved Overhead Rate
129.93%
Total Raw Labor & Overhead
Total Raw Labor Cost
etc
SR. BIOLOGIST
BIOLOGICAL TECH/GIS
December 17, 2021
Anderson Environmental Consulting, LLC
14234 North Tormey Road
Nine Mile Falls, WA 99026
Subject: Acceptance FYE 2020 ICR CPA Report
Dear Noreen Iliff:
We have accepted your firms FYE 2020 Indirect Cost Rate (ICR) of 129.93% of direct
labor (rate includes 0.51% Facilities Capital Cost of Money)
CDA-CPA Group, PLLP. This rate will be applicable for
WSDOT Agreements and Local Agency Contracts in Washington only. This rate may
be subject to additional review if considered necessary by WSDOT. Your ICR must be
updated on an annual basis.
Costs billed to agreements/contracts will still be subject to audit of actual costs, based
on the terms and conditions of the respective agreement/contract.
This was not a cognizant review. Any other entity contracting with the firm is
responsible for determining the acceptability of the ICR.
If you have any questions, feel free to contact our office at (360) 705-7019 or via email
consultantrates@wsdot.wa.gov.
Regards;
ERIK K. JONSON
Contract Services Manager
EKJ:ah
Consultant Fee Determination (Rev. 2)Sylvester Street Safety Improvements, Pasco, WAShannon & Wilson - Geotechnical Engineering ServicesVice President Sr. Associate Associate Sr. Professional Sr. Professional Sr. Professional Professional Professional Professional Professional Sr. Tech Svcs Sr. Office Svcs Office Svcs IVTotalIII II I IVIII II I CAD Clerical1 - Fieldwork & Lab 4192252 - Engineering244103 - Report Preparation14 16223Total Staff Hours1 10 0 0 20 0 0 23 0 0004 58Hourly Rate$90.65 $77.35 $65.73 $57.48 $50.48 $45.84 $45.84 $37.60 $34.50 $29.87 $38.89 $48.67 $32.45Total Labor$2,868OH at 178.79 % of Direct Labor$5,128Profit at 30% of Direct Labor$861Total $8,857Subcontracted ServicesDrilling$6,884Traffic Control$2,040Subcontracted Services Total: $8,924Direct Costs (production, Fedex, etc) Mileage$84Laboratory Testing, unit pricing$1,020Direct Costs Total: $1,104Rounded Total:$18,900Notes:108208-P Sylvester St Safety Improvements.gtfee.r2.xlsxS&W - GEOTECH12/1/2021
June 9, 2021
Shannon & Wilson, Inc.
400 N 34th Street, Suite 100
Seattle, WA 98103
Subject: Acceptance FYE 2020 ICR Cognizant Review
Dear Noelani Bevill:
We have accepted your firms FYE 2020 Indirect Cost Rate (ICR) of 178.79% of
Combined/Corporate (rate includes 0.11% Facilities Capital Cost of Money) based on
WSDOT Audit Office. This rate will be applicable for
WSDOT Agreements and Local Agency Contracts in Washington only. This rate may
be subject to additional review if considered necessary by WSDOT. Your ICR must be
updated on an annual basis.
Costs billed to agreements/contracts will still be subject to audit of actual costs, based
on the terms and conditions of the respective agreement/contract.
Any other entity contracting with your firm is responsible for determining the
acceptability of the ICR.
If you have any questions, feel free to contact our office at (360) 705-7019 or via email
consultantrates@wsdot.wa.gov.
Regards;
ERIK K. JONSON
Contract Services Manager
EKJ:ah
Agreement Number ____________ Local Agency A&E Professional Services Cost
Plus Fixed Fee Consultant Agreement Revised 02/01/2021
Exhibit F - Title VI Assurances Appendix A & E
APPENDIX A
During the performance of this contract, the contractor, for itself, its assignees, and successors in
interest (hereinafter referred to as the "contractor") agrees as follows:
1.Compliance with Regulations: The contractor (hereinafter includes consultants) will comply with the Acts
and the Regulations relative to Non-discrimination in Federally-assisted programs of the U.S. Department of
Transportation, (Title of Modal Operating Administration), as they may be amended from time to time, which
are herein incorporated by reference and made a part of this contract.
2.Non-discrimination: The contractor, with regard to the work performed by it during the contract, will not
discriminate on the grounds of race, color, or national origin in the selection and retention of subcontractors,
including procurements of materials and leases of equipment. The contractor will not participate directly or
indirectly in the discrimination prohibited by the Acts and the Regulations, including employment practices
when the contract covers any activity, project, or program set forth in Appendix B of 49 CFR Part 21.
[Include Modal Operating Administration specific program requirements.]
3.Solicitations for Subcontracts, Including Procurements of Materials and Equipment: In all solicitations,
either by competitive bidding, or negotiation made by the contractor for work to be performed under a
subcontract, including procurements of materials, or leases of equipment, each potential subcontractor or
supplier will be notified by the contractor of the contractor's obligations under this contract and the Acts and
the Regulations relative to Non-discrimination on the grounds of race, color, or national origin. [Include
Modal Operating Administration specific program requirements.]
4.Information and Reports: The contractor will provide all information and reports required by the Acts, the
Regulations, and directives issued pursuant thereto and will permit access to its books, records, accounts, other
sources of information, and its facilities as may be determined by the Recipient or the (Title of Modal
Operating Administration) to be pertinent to ascertain compliance with such Acts, Regulations, and
instructions. Where any information required of a contractor is in the exclusive possession of another who fails
or refuses to furnish the information, the contractor will so certify to the Recipient or the (Title of Modal
Operating Administration), as appropriate, and will set forth what efforts it has made to obtain the information.
5.Sanctions for Noncompliance: In the event of a contractor's noncompliance with the Non- discrimination
provisions of this contract, the Recipient will impose such contract sanctions as it or the (Title of Modal
Operating Administration) may determine to be appropriate, including, but not limited to:
a.withholding payments to the contractor under the contract until the contractor complies; and/or
b.cancelling, terminating, or suspending a contract, in whole or in part.
6.Incorporation of Provisions: The contractor will include the provisions of paragraphs one through six in
every subcontract, including procurements of materials and leases of equipment, unless exempt by the Acts, the
Regulations and directives issued pursuant thereto. The contractor will take action with respect to any
subcontract or procurement as the Recipient or the (Title of Modal Operating Administration) may direct as a
means of enforcing such provisions including sanctions for noncompliance. Provided, that if the contractor
becomes involved in, or is threatened with litigation by a subcontractor, or supplier because of such direction,
the contractor may request the Recipient to enter into any litigation to protect the interests of the Recipient. In
addition, the contractor may request the United States to enter into the litigation to protect the interests of the
United States.
Local Agency A&E Professional Services Agreement Number ____________
Negotiated Hourly Rate Consultant Agreement Revised 02/01/2021
Exhibit F - Title VI Assurances Appendix A & E
APPENDIX E
During the performance of this contract, the contractor, for itself, its assignees, and successors in interest
(hereinafter referred to as the "contractor") agrees to comply with the following non-discrimination statutes
and authorities; including but not limited to:
Pertinent Non-Discrimination Authorities:
•Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq., 78 stat. 252), (prohibits
discrimination on the basis of race, color, national origin); and 49 CFR Part 21.
•The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. §
4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because of
Federal or Federal-aid programs and projects);
•Federal-Aid Highway Act of 1973, (23 U.S.C. § 324 et seq.), (prohibits discrimination on the basis of
sex);
•Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. § 794 et seq.), as amended, (prohibits
discrimination on the basis of disability); and 49 CFR Part 27;
•The Age Discrimination Act of 1975, as amended, (42 U.S.C. § 6101 et seq.), (prohibits discrimination
on the basis of age);
•Airport and Airway Improvement Act of 1982, (49 USC § 471, Section 47123), as amended, (prohibits
discrimination based on race, creed, color, national origin, or sex);
•The Civil Rights Restoration Act of 1987, (PL 100-209), (Broadened the scope, coverage and
applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and
Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms "programs or
activities" to include all of the programs or activities of the Federal-aid recipients, sub-recipients and
contractors, whether such programs or activities are Federally funded or not);
•Titles II and III of the Americans with Disabilities Act, which prohibit discrimination on the basis of
disability in the operation of public entities, public and private transportation systems, places of public
accommodation, and certain testing entities (42 U.S.C. §§ 12131-12189) as implemented by
Department of Transportation regulations at 49 C.F.R. parts 37 and 38;
•The Federal Aviation Administration's Non-discrimination statute (49 U.S.C. § 47123) (prohibits
discrimination on the basis of race, color, national origin, and sex);
•Executive Order 12898, Federal Actions to Address Environmental Justice in Minority Populations and
Low-Income Populations, which ensures discrimination against minority populations by discouraging
programs, policies, and activities with disproportionately high and adverse human health or
environmental effects on minority and low-income populations;
•Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency,
and resulting agency guidance, national origin discrimination includes discrimination because of limited
English proficiency (LEP). To ensure compliance with Title VI, you must take reasonable steps to
ensure that LEP persons have meaningful access to your programs (70 Fed. Reg. at 74087 to 74100);
•Title IX of the Education Amendments of 1972, as amended, which prohibits you from discriminating
because of sex in education programs or activities (20 U.S.C. 1681 et seq).
Exhibit G
Certification Documents
Exhibit G-1(a) Certification of Consultant
Exhibit G-1(b) Certification of _______________________________
Exhibit G-2 Certification Regarding Debarment, Suspension and Other Responsibility Matters -
Primary Covered Transactions
Exhibit G-3 Certification Regarding the Restrictions of the Use of Federal Funds for Lobbying
Exhibit G-4 Certificate of Current Cost or Pricing Data
Agreement Number:
Exhibit G - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 02/01/2021 Page 1 of 1
City of Pasco (WA)
Exhibit G-1(a) Certification of Consultant
I hereby certify that I am the and duly authorized representative of the firm of
whose address is
and that neither the above firm nor I have:
a) Employed or retained for a commission, percentage, brokerage, contingent fee, or other consideration,
any firm or person (other than a bona fide employee working solely for me or the above CONSULTANT)
to solicit or secure this AGREEMENT;
b) Agreed, as an express or implied condition for obtaining this contract, to employ or retain the services of
any firm or person in connection with carrying out this AGREEMENT; or
c) Paid, or agreed to pay, to any firm, organization or person (other than a bona fide employee working solely
for me or the above CONSULTANT) any fee, contribution, donation, or consideration of any kind for, or in
connection with, procuring or carrying out this AGREEMENT; except as hereby expressly stated (if any);
I acknowledge that this certificate is to be furnished to the
and the Federal Highway Administration, U.S. Department of Transportation in connection with this
AGREEMENT involving participation of Federal-aid highway funds, and is subject to applicable State and
Federal laws, both criminal and civil.
Consultant (Firm Name)
Signature (Authorized Official of Consultant) Date
Agreement Number:
Exhibit G - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 02/01/2021
Exhibit G-1(b) Certification of
I hereby certify that I am the:
Other
of the , and
or its representative has not been required, directly or indirectly as an express or implied condition in connection
with obtaining or carrying out this AGREEMENT to:
a) Employ or retain, or agree to employ to retain, any firm or person; or
b) Pay, or agree to pay, to any firm, person, or organization, any fee, contribution, donation, or consideration
of any kind; except as hereby expressly stated (if any):
I acknowledge that this certificate is to be furnished to the
and the Federal Highway Administration, U.S. Department of Transportation, in connection with this
AGREEMENT involving participation of Federal-aid highway funds, and is subject to applicable State and
Federal laws, both criminal and civil.
Signature Date
Agreement Number:
Exhibit G - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 02/01/2021
Exhibit G-2 Certification Regarding Debarment, Suspension and Other
Responsibility Matters - Primary Covered Transactions
I.The prospective primary participant certifies to the best of its knowledge and belief, that it and its principals:
A.Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily
excluded from covered transactions by any Federal department or agency;
B.Have not within a three (3) year period preceding this proposal been convicted of or had a civil judgment
rendered against them for commission of fraud or a criminal offense in connection with obtaining,
attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under
a public transaction; violation of Federal or State anti-trust statues or commission of embezzlement,
theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving
stolen property;
C.Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity
(Federal, State, or local) with commission of any of the offenses enumerated in paragraph (1)(b)
of this certification; and
D.Have not within a three (3) year period preceding this application / proposal had one or more public
transactions (Federal, State and local) terminated for cause or default.
II.Where the prospective primary participant is unable to certify to any of the statements in this certification,
such prospective participant shall attach an explanation to this proposal.
Consultant (Firm Name)
Signature (Authorized Official of Consultant) Date
Agreement Number:
Exhibit G - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 02/01/2021
Exhibit G-3 Certification Regarding the Restrictions of the Use of Federal Funds
for Lobbying
The prospective participant certifies, by signing and submitting this bid or proposal, to the best of his or her
knowledge and belief, that:
1.No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any
person for influencing or attempting to influence an officer or employee of any Federal agency, a Member
of Congress, an officer or employee of Congress, or any employee of a Member of Congress in connection
with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan,
the entering into of any cooperative AGREEMENT, and the extension, continuation, renewal, amendment,
or modification of Federal contract, grant, loan or cooperative AGREEMENT.
2.If any funds other than Federal appropriated funds have been paid or will be paid to any person for
influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress,
an officer or employee of Congress, or an employee of a Member of Congress in connection with this
Federal contract, grant, loan or cooperative AGREEMENT, the undersigned shall complete and submit
Standard Form - LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions.
This certification is a material representation of fact upon which reliance was placed when this transaction
was made or entered into. Submission of this certification is a prerequisite for making or entering into
this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who fails to file the required
certification shall be subject to a civil penalty of not less than $10,000.00, and not more than $100,000.00,
for each such failure.
The prospective participant also agrees by submitting his or her bid or proposal that he or she shall require
that the language of this certification be included in all lower tier sub-contracts, which exceed $100,000,
and that all such sub-recipients shall certify and disclose accordingly.
Consultant (Firm Name)
Signature (Authorized Official of Consultant) Date
Agreement Number:
Exhibit G - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 02/01/2021
Exhibit G-4 Certificate of Current Cost or Pricing Data
This is to certify that, to the best of my knowledge and belief, the cost or pricing data (as defined in section
2.101 of the Federal Acquisition Regulation (FAR) and required under FAR subsection 15.403-4) submitted,
either actually or by specific identification in writing, to the Contracting Officer or to the Contracting Officer ’s
representative in support of * are accurate, complete, and current
**as of .
This certification includes the cost or pricing data supporting any advance AGREEMENT’s and forward pricing
rate AGREEMENT’s between the offer or and the Government that are part of the proposal.
Firm:
Signature Title
Date of Execution***:
*Identify the proposal, quotation, request for pricing adjustment, or other submission involved, giving the appropriate identifying number (e.g. project title.)
**Insert the day, month, and year, when price negotiations were concluded and price AGREEMENT was reached.
***Insert the day, month, and year, of signing, which should be as close as practicable to the date when the price negotiations were concluded and the
contract price was agreed to.
Agreement Number:
Exhibit G - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 02/01/2021
Exhibit I
Alleged Consultant Design Error Procedures
The purpose of this exhibit is to establish a procedure to determine if a consultant’s alleged design error is of a
nature that exceeds the accepted standard of care. In addition, it will establish a uniform method for the resolution
and/or cost recovery procedures in those instances where the agency believes it has suffered some material damage
due to the alleged error by the consultant.
Step 1 Potential Consultant Design Error(s) is Identified by Agency’s Project Manager
At the first indication of potential consultant design error(s), the first step in the process is for the Agency’s
project manager to notify the Director of Public Works or Agency Engineer regarding the potential design
error(s). For federally funded projects, the Region Local Programs Engineer should be informed and
involved in these procedures. (Note: The Director of Public Works or Agency Engineer may appoint an
agency staff person other than the project manager, who has not been as directly involved in the project,
to be responsible for the remaining steps in these procedures.)
Step 2 Project Manager Documents the Alleged Consultant Design Error(s)
After discussion of the alleged design error(s) and the magnitude of the alleged error(s), and with the
Director of Public Works or Agency Engineer’s concurrence, the project manager obtains more detailed
documentation than is normally required on the project. Examples include: all decisions and descriptions
of work; photographs, records of labor, materials and equipment.
Step 3 Contact the Consultant Regarding the Alleged Design Error(s)
If it is determined that there is a need to proceed further, the next step in the process is for the project
manager to contact the consultant regarding the alleged design error(s) and the magnitude of the alleged
error(s). The project manager and other appropriate agency staff should represent the agency and the
consultant should be represented by their project manager and any personnel (including sub-consultants)
deemed appropriate for the alleged design error(s) issue.
Step 4 Attempt to Resolve Alleged Design Error with Consultant
After the meeting(s) with the consultant have been completed regarding the consultant’s alleged design
error(s), there are three possible scenarios:
It is determined via mutual agreement that there is not a consultant design error(s). If this is the case,
then the process will not proceed beyond this point.
It is determined via mutual agreement that a consultant design error(s) occurred. If this is the case,
then the Director of Public Works or Agency Engineer, or their representatives, negotiate a settlement
with the consultant. The settlement would be paid to the agency or the amount would be reduced from
the consultant’s agreement with the agency for the services on the project in which the design error
took place. The agency is to provide LP, through the Region Local Programs Engineer, a summary
of the settlement for review and to make adjustments, if any, as to how the settlement affects federal
reimbursements. No further action is required.
There is not a mutual agreement regarding the alleged consultant design error(s). The consultant may
request that the alleged design error(s) issue be forwarded to the Director of Public Works or Agency
Engineer for review. If the Director of Public Works or Agency Engineer, after review with their legal
counsel, is not able to reach mutual agreement with the consultant, proceed to Step 5.
Agreement Number:
Exhibit I - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 02/01/2021 Page 1 of 2
Step 5 Forward Documents to Local Programs
For federally funded projects all available information, including costs, should be forwarded through the
Region Local Programs Engineer to LP for their review and consultation with the FHWA. LP will meet
with representatives of the agency and the consultant to review the alleged design error(s), and attempt
to find a resolution to the issue. If necessary, LP will request assistance from the Attorney General’s Office
for legal interpretation. LP will also identify how the alleged error(s) affects eligibility of project costs
for federal reimbursement.
If mutual agreement is reached, the agency and consultant adjust the scope of work and costs
to reflect the agreed upon resolution. LP, in consultation with FHWA, will identify the amount
of federal participation in the agreed upon resolution of the issue.
If mutual agreement is not reached, the agency and consultant may seek settlement by arbitration
or by litigation.
Agreement Number:
Exhibit I - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 02/01/2021 Page 2 of 2
Exhibit J
Consultant Claim Procedures
The purpose of this exhibit is to describe a procedure regarding claim(s) on a consultant agreement. The following
procedures should only be utilized on consultant claims greater than $1,000. If the consultant’s claim(s) are a total
of $1,000 or less, it would not be cost effective to proceed through the outlined steps. It is suggested that the
Director of Public Works or Agency Engineer negotiate a fair and reasonable price for the consultant’s claim(s)
that total $1,000 or less.
This exhibit will outline the procedures to be followed by the consultant and the agency to consider a potential
claim by the consultant.
Step 1 Consultant Files a Claim with the Agency Project Manager
If the consultant determines that they were requested to perform additional services that were outside
of the agreement’s scope of work, they may be entitled to a claim. The first step that must be completed
is the request for consideration of the claim to the Agency’s project manager.
The consultant’s claim must outline the following:
•Summation of hours by classification for each firm that is included in the claim;
Any correspondence that directed the consultant to perform the additional work;
Timeframe of the additional work that was outside of the project scope;
•Summary of direct labor dollars, overhead costs, profit and reimbursable costs associated with
the additional work; and
Explanation as to why the consultant believes the additional work was outside of the agreement
scope of work.
Step 2 Review by Agency Personnel Regarding the Consultant’s Claim for Additional Compensation
After the consultant has completed step 1, the next step in the process is to forward the request to the
Agency’s project manager. The project manager will review the consultant’s claim and will met with the
Director of Public Works or Agency Engineer to determine if the Agency agrees with the claim. If the
FHWA is participating in the project’s funding, forward a copy of the consultant’s claim and the Agency’s
recommendation for federal participation in the claim to the WSDOT Local Programs through the Region
Local Programs Engineer. If the claim is not eligible for federal participation, payment will need to be from
agency funds.
If the Agency project manager, Director of Public Works or Agency Engineer, WSDOT Local Programs
(if applicable), and FHWA (if applicable) agree with the consultant’s claim, send a request memo, including
backup documentation to the consultant to either supplement the agreement, or create a new agreement
for the claim. After the request has been approved, the Agency shall write the supplement and/or new
agreement and pay the consultant the amount of the claim. Inform the consultant that the final payment for
the agreement is subject to audit. No further action in needed regarding the claim procedures.
If the Agency does not agree with the consultant’s claim, proceed to step 3 of the procedures.
Agreement Number:
Exhibit J - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 02/01/2021 Page 1 of 2
Step 3 Preparation of Support Documentation Regarding Consultant’s Claim(s)
If the Agency does not agree with the consultant’s claim, the project manager shall prepare a summary
for the Director of Public Works or Agency Engineer that included the following:
Copy of information supplied by the consultant regarding the claim;
•Agency’s summation of hours by classification for each firm that should be included in the claim;
Any correspondence that directed the consultant to perform the additional work;
•Agency’s summary of direct labor dollars, overhead costs, profit and reimbursable costs associated
with the additional work;
•Explanation regarding those areas in which the Agency does/does not agree with the consultant’s
claim(s);
Explanation to describe what has been instituted to preclude future consultant claim(s); and
Recommendations to resolve the claim.
Step 4 Director of Public Works or Agency Engineer Reviews Consultant Claim and Agency Documentation
The Director of Public Works or Agency Engineer shall review and administratively approve or disapprove
the claim, or portions thereof, which may include getting Agency Council or Commission approval (as
appropriate to agency dispute resolution procedures). If the project involves federal participation, obtain
concurrence from WSDOT Local Programs and FHWA regarding final settlement of the claim. If the claim
is not eligible for federal participation, payment will need to be from agency funds.
Step 5 Informing Consultant of Decision Regarding the Claim
The Director of Public Works or Agency Engineer shall notify (in writing) the consultant of their final
decision regarding the consultant’s claim(s). Include the final dollar amount of the accepted claim(s)
and rationale utilized for the decision.
Step 6 Preparation of Supplement or New Agreement for the Consultant’s Claim(s)
The agency shall write the supplement and/or new agreement and pay the consultant the amount
of the claim. Inform the consultant that the final payment for the agreement is subject to audit.
Agreement Number:
Exhibit J - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 02/01/2021 Page 2 of 2