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HomeMy WebLinkAbout4119 Resolution - JUB Supplemental Agr. No. 4 for Lewis Street Overpass RESOLUTION NO. 4119 A RESOLUTION OF THE CITY OF PASCO, WASHINGTON, AUTHORIZING THE CITY MANAGER TO EXECUTE SUPPLEMENTAL AGREEMENT NO. 4 FOR THE PROFESSIONAL SERVICES AGREEMENT WITH J-U-B ENGINEERS, INC. FOR THE LEWIS STREET OVERPASS PROJECT. WHEREAS, the City and J-U-B Engineers, Inc. entered into a Professional Services Agreement on February 5, 2018, to provide design services with respect to the Lewis Street Overpass Project; and WHEREAS,the City and J-U-B Engineers, Inc. entered into the Supplemental Agreement No. 1 to the Professional Services Contract No. 30-18-2020 on January 22, 2020, to add right-of- way tasks, a right-of-way sub consultant (Universal Field Services), along with various design revisions; and WHEREAS,the City and J-U-B Engineers, Inc. entered into the Supplemental Agreement No. 2 to the Professional Services Contract No. 30-18-2020 on February 26, 2021, to add additional design engineering and right-of-way services; and WHEREAS,the City and J-U-B Engineers, Inc. entered into the Supplemental Agreement No. 3 to the Professional Services Contract No. 30-18-2020 on May 28, 2021, to add construction support services; and WHEREAS,the City and J-U-B Engineers, Inc. (the project's Engineer of Record)desire to enter into a fourth Amendment to the Professional Services Contract No. 30-18-2020 to provide ongoing on-call engineering support during construction in the amount of$392,920.00. NOW, THEREFORE, BE IT RESOLVED BY THE CITY C�UNCIL OF THE CITY OF PASCO, WASHINGTON: Section 1.That the subject agreement is amended to allow J-U-B Engineers,Inc.to provide ongoing on-call engineering support during construction as described within Exhibit A. Section 2. The City Manager of the City of Pasco, Washington, is hereby authorized, empowered, and directed to execute said Amendment on behalf of the City of Pasco. Resolution—Supplemental No.4 to Lewis St Overpass Project- 1 PASSED by the City Council of the City of Pasco,Washington this 15�'day of November, 2021. Saul Martinez Mayor ATTEST: APPROVED AS TO FORM: � �' Debra Barham, CMC �Fergusc�. - t� , PLLC C����c,� City Clerk City Attorney Resolution—Supplemental No.4 to Lewis St Overpass Project-2 � EXHIBIT A � Washington State Department of Transportation Supplemental Agreement OrganizationandAddress Number 4 J-U-B ENGINEER3,INC. Original Agreement Number 3611 South Zintel Way Kennewick,WA 99337 30-15-020 Phone: 509 783-2144 Project Number Execution Date Compfetion Date STPUS-HLP-3530(006) February 5, 2018 December 31, 2023 Project Tit1e New Maximum Amount Payable Lewis Streel Overpass $2,112,920.00 including Management Reserve Description of Wark This supplement provides for ongoing on-call engineering support during construction. The total estimated cost of Supplement 4 is $392,920.00 including $35,720 of management reserve. The Local Agency of Ci of P s o desires to supplement the agreement entered in to with �-U-B ENGINEERS,INC and executed on Februar�5, 2018 and identified as Agreement No. JUB No 30-18-020 All provisions in the basic agreement remain in effect except as expressly modified by this supplement. The changes to the agreement are described as follows: I Section 1, SCOPE OF WORK, is hereby changed to read: See Attached Exhibit A Scope of Work I I Section IV, TIME FOR BEGINNING AND COMPLETION, is amended to change the number of calendar days for comp�etion of the work to read: No Change III Section V, PAYMENT, shall be amended as foUows: Updated to reflect J-U-B's current W5DOT approved overhead rate. as set forth in the attached Exhibit A, and by this reference made a part of this supplement. If you concur with this supplement and agree to the changes as stated above, please sign in the Appropriate spaces below and return to this o�ce for final action. gy;R'chard . By: ��� Consultant Signature Approving Authority Signature Date DOT Form 140-063 Revised 09/2005 Lewis Street Overpass 9/8/2021 Summary of Payments Supplement No.3-En ineerin Construction Support Agreement Basic with Agreement Adjustrnent Supplement 1 Supplement 2 Supplement 3 Supplement 4 Total Direct Salary $308,504.37 $301,767.71 $18,911.61 $39,312.12 $29,257.42 $106,750.41 $495,999.27 Overhead $586,027.86 $573,231.05 $32,930.45 $65,622.83 $48,838.75 $177,664.71 $898,287.79 *Direct Non-Salary $399,226.27 $399,226.27 $69,031.45 $15,000.00 $10,160.50 $30,120.00 $523,538.22 Fixed Fee $92,551.31 $90,530.31 $5,673.48 $11,793.64 $8,777.23 $42,662.27 $159,436.93 Total $1,364,755.34 $1,364,755.34 $126,546.99 $131,728.59 $97,033.89 $357,197.38 $2,077,262.20 Rounded 57,364,800.00 �1,364,800.00 ;126,500.00 �131,700.00 597,000.00 5357,200.00 Ez,077,200.00 Maangement Reserve $0.00 $0.00 $0.00 $0.00 $0.00 $35,720.00 $35,720.00 Total with MR �1,364,800.00 �1,364,800.00 �126,500.00 �131,700.00 597,OOU.00 ;392,920.00 $2,172,920.00 *Direct NonSalary Costs Direct Expenses $2,147.60 $2,147.60 $570.45 $0.00 $160.50 $170.00 $3,048.55 Subconsultants $397,078.67 $397,078.67 $68,461.00 $15,000.00 $10,000.00 $29,950.00 $520,489.67 Direct Non-Salary $399,226.27 $399,226.27 $69,031.45 $15,000.00 $10,160.50 $30,720.00 $523,538.22 **Base Agreement Credit from 2010 Scope l c��u�� J•U•8 ENGINEERS�INC. J-U-B ENGINEERS, Inc. SUPPLEMENT NO. 4 Exhibit A—Scope of Services PROJECT NAME: Lewis Street Overpass Construction Sup�ort CLIENT: City of Pasco J-U-B PROJECT NUMBER: 30-21-027 CLIENT PROJECT NUMBER: 13007 PART 1 -PROJECT UNDERSTANDING J-U-B's understanding of this projecYs history and CLIENT's general intent and scope of the project are described as follows: The City of Pasco awarded the Lewis Street Overpass construction contract March 1, 2021 to Cascade Bridge LLC. Whereas, J-U-B provided the design and is the Engineer of Record for this project.The CLIENT wishes to supplement the agreement for engineering support during construction to include additional Request For Information (RFI)and Submittals. Full time construction management is contracted with a separate Consultant which J-U-B has no contractual relationship with for this project.J-U-B will report only to the CLIENT as requested. PART 2 -SCOPE OF SERVICES BY J-U-B J-U-B's Services under this Agreement are limited to the following tasks.Any other items necessary to plan and implement the project, including but not limited to those specifically listed in PART 3,are the responsibility of CLIENT. J-U-B will coordinate with subconsultant(s)as needed. For budget purposes assumed budget has been included for subconsultants to assist in tasks representing their design responsibility. A. Task 010: Project Management 1. Develop Supplement Number 4 and Set up project into J-U-B's financial and record keeping systems. 2. J-U-B will obtain Railroad Training required for on-site visits within BNSF right of way. 3. J-U-B will conduct check-in meetings to track submittals and RFI. J-U-B will update a worksheet submitted with monthly invoices. 4. J-U-B/City and or WSP monthly meetings. a. Assumptions: i. Includes development of draft scope and one revision for final scope. ii. Up to three employees to participate in BNSF Railroad Training. Assumes J-U-B's existing BNSF Safety Action Plan will be applicable to this project. iii. UP to 80 weekly check-in meetings. Less frequent meetings when reviews slow. iv. UP to 20 monthly meetings with the City and/or WSP. b. Deliverables: i. Supplement No. 4 ii. Safety Action Plan for BNSF B. Task 015: Conformed Contract Documents— No Change C. Task 020: Preconstruction Meeting— No Change D. Task 030: Site Visits—No Change J-U-B Agreemeni for Professional Services Attachmerd 1—Scope of Services,Schedule,and Basis of Fee Page 1 E. Task 040: Request For Information and Submittal Review 1. J-U-B will respond to RFI's by the contractor, review contractor submittals and shop drawings as assigned by the CLIENT. 2. J-U-B will develop a BNSF Exhibit requested to accompany railroad submittals. The following is the description WSP provided for the Exhibit: . Must include entire site • Well defined BNSF ROW, using a thick orange line would be great for the actual ROW and then maybe a yellow line that shows 25'outside of the ROW and fill in between with light gray. • All utilities with elevations. It would be great if you could get updated information from the utility work that is happening now. . Load on power lines • Stations . Mile markers • Any existing/fully executed easement agreements a. Assumptions: i. For budget purposes assume and additional 130 RFI's/Submittal requests for a total of 150. ii. BNSF Exhibit Assumption: (a) The utility elevations that are not part of JUB design such as power and communication must be provided by the utilities. (b) The load on power lines must be provided by the utility. (c) Railroad mile markers will be shown as to the extent that was provided by BNSF. (d) The City will request an example from BNSF of a similar requested exhibit. b. Deliverables: i. Follow up responses via email and video meetings ii. Draft and Final Version of BNSF Exhibit F. Task 050: Change Orders and Work Change Directives -No Change G. Task 060: Project Closeout—No Change H. Task 070: Subconsultant(s) 1. Assistance from subconsultants involved in the design and contract preparation as required to assist CLIENT. Potential subconsultants include: a. Add budget for GeoProfessional Innovation (GPI)which is the Geotechnical Engineer of Record to provide reviews of submittals and RFI's as needed. b. Assumptions: i. GPI—Geotechnical Reviews On-Call basis. For budget purposes a nominal amount is included in the estimated fee. ii. KPG—Responding up to 20 RFI's and Submittal Reviews. c. Deliverables: i. To be determined as needed. PART 3 -CLIENT-PROVIDED WORK AND ADDITIONAL SERVICES A. CLIENT-Provided Work-CLIENT is responsible for completing, or authorizing others to complete, all tasks not specifically included above in PART 2 that may be required for the project including, but not limited to: 1. Construction Management 2. Railroad Approvals and Coordination J-U-B Agreement for Professional Services ?Sfschmerrt 1—Scope of Services,Schedule,and Basis of Fee Page 2 3. Inspections and Resident Project Representative 4. Material Testing 5. Construction Surveying QC 6. Construction Documentation and Funding Agency Co�rdination B. Additional Services-CLIENT reserves the right to add future tasks for subsequent phases or related work to the scope of services upon mutual agreement of scope, additional fees, and schedule. These future tasks,to be added by amendment at a later date as Additional Services, may include: 1. Design for the removal of existing top of underpass and railroad track replacement. 2. Assisting CLIENT with audit reviews and requests for design documentation. 3. Assisting CLIENT with Right of Way or Environmental Issues. 4. Assisting the CLIENT with railroad coordination. 5. Assisting the CLIENT with Utility coordination. NOTE on Coronavirus and Schedule: J-U-B is committed to meeting your project schedule commitments as delineated above. As our response to the COVID-19 pandemic,J-U-B is engaging in safety procedures in help to protect clients,staff, their families,and the public. Our stafJ'or offices may be subject to quarantine or other interruptions. Since COVID-19 impacts are beyond J-U-B's control, we are not responsible for the force majeure impacts to delivery timelines,or subsequent project delays and related claims,costs,or damages. Should circumstances related to the COVID-19 issue arise with J-U-B staff or in a J-U-B o_/j"ice that will impact our delivery schedule,we will norify you of the circumstances and mutually agree to a schedule adjustment. For infema/J-U-B use on/y.• PROJECT LOCATION (STATE): Washin�ton TYPE OF WORK: C� R&D: No GROUP: Transportation PROJECT DESCRIPTION(S): 1. Construction Management(C15) 2. Highway/Interstate/Roadway(H07) J-U-B Agreement for Professional Services Atfachmerd 1—Scope of Serrices,Schedule,and Basis of Fee Page 3 ESTIAAATED WBS EXHIBIT Lewis Street Overpass- Supplement No. 4 Construction Support CLIENT: City of Pasco DATE: September 9,2021 SecHon: 2nd Avenueto Oregon Avenue vroHct PrInNPN Nr Prol�ct Mu�r Fi��+Nr' vro7�ct vroHct F�q�nMr• ProJ�ct E�pine�r CIwN -S�nfor P►opct M�npa S�nlor En�ln�w S�nbr(Strucdrn) (Strucdr�s) GD D�sk�-LNO PFA-Sen4or PROJECT TASK Totdl HRS raurs Task 10 Project Management 37,893.27 217.0 0.a 74.0 15.0 11.0 13.0 45.0 45.0 D.0 4.0 Suppplement Development $2,686.36 14.0 0.0 72.Q 0.0 0.0 0.0 0.0 0.0 0.0 2.0 BNSF Railroad Safety Action Plan and Training $1,202.72 8.0 0.0 2.0 0.0 2.0 2.0 0.0 a.0 0.a 2.0 Weekly Check-in(80) $22,669.46 130.0 0.0 40.0 70.0 70.0 10.0 30.0 30.0 0.0 D.0 Monthly Status(20) $71,334.73 65.0 0.0 20.0 5.0 5.0 5.0 15.0 15.0 0.0 0.0 ask 15 Conformed Contract iiocuments 0.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 Task 20 Preconstruction Meetlng 0.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 Task 30 Site Visits 0.00 0.0 4.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 Task 40 Raquest For Information and Submittal Review 246,521.84 1462.0 0.0 333.0 142.0 7 3D.0 65.0 325.0 390.0 77.0 0.0 RFI's @ Submittals(130 Additional=150 total) $241,635.62 1430.0 0.0 325.0 130.0 130.0 65.0 325.0 390.0 65.0 0.0 BNSF Exhibit $4,886.22 32.0 0.0 8.0 12.0 0.0 0.0 0.0 0.0 12.0 0.0 azk 50 Change Orders 50.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 ask 60 Project Closeout 0.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 Task 70 SubconsulWnts 29,950.Q0 Expenses 170.00 FIXED FEE 42,662.27 Management Reserve $35,720.00 TpTAL 392,917.38 1679.0 0.0 407.0 157.0 747.p 82.0 370.0 435.0 77.0 4.0 342,92D.OU Exhibit D Consultant Fee DeterminaHon-Summary Sheet Cost Plus Fixed Fee Project:Lewis Street Overpass Supplement No.4-Construction Support Direct Salary Cost(DSC): 2021 Classification Man-Hours Rates of Pay Costs Principalln-Charge 0.0 $81.25 $0.00 Project Manager-Senior 407.0 $76.65 $31,196.55 Project Manager 157.0 $59.19 $9,292.83 Project Engineer-Senior 147.0 $58.66 $8,623.02 Project Engineer 82.0 $46.16 $3,785.12 Projxt Engineer-Senior(Structures} 37Q.0 $72.86 $26,958.20 Project Engineer(Structures) 435.0 $53.89 $23,442.15 CAD Designer-Lead 77.0 $42.54 $3,275.58 PFA-Senior 4.0 $44.24 $176.96 1679.0 TotaIDSC= 5106,750.41 Overhead(OH Cost-including Salary Additives): Updated 2020 OH Rate x DSC of 166.43% $777,664.71 Fixed Fee Profilt x(DSC+OH) 15.00% _ $42,662.27 Total DSC,OH �Profit $327,077.38 Reimbursables: Travel and Per Diem Per Diem 0 days C $41.00 $0.00 Air Travel 0 trips @ $800.00 $0.00 Mileage 0 miles C� $0.535 $0.00 Lodging 0 nightr @ $100.00 $0.00 BNSF Safetyt Plan Submittal $10.00 BNSF Training 4 EACH $40.00 $160.00 Survey Equipment GPS 0.0 hours $20.45 $0.00 Reimbursable Sub-Total $170.00 Subconsultant Costs: Total GPI-Geotech 510,000.00 KPG $19,950.00 Subconsultant Costs $29,950.00 Total 5357,197.38 Total Rounded $357,200.00 Management Reserve 10% $35,720.00 Grand Total 5392,920.00 Prepared by: Rick Door Date: 9/9/2021 File:City of Pasco Lewis Street Overpass Supplement No.4 Consiruction Suport PE Fees Exhl6lt D SUBCONSULTANT COST COMPUTATIONS Client: JUB Project: City of Pasco Lewis Street Overpass-Construction Support Supplement KPG PROJECT NUMBER: 18011 DATE: 9-Se -21 Labar Hour Estimate(2021 Rates) Total Hours and Labor Fes Eatimate by Taak P�incipai Project Senlor Urban Sr.Engineer Manager Designer Task No. Task Description Z 2 3 4 274 141 19S 203 Houra Fee Task 7 -Project Management Project Admin, invoicing,coordination 0 0 0 0 0 $ - Meetings(5)(phone or video conference calls) 0 0 0 0 0 $ - o $ - Task Total o 0 o a o ; - Task 2-Request For Inforamtion 8 Submittals Etimate(20)RFI/Sunbmittals 20 60 10 20 ��o $ �s.950.00 o $ - o $ - Task Total xfl 80 10 20 110 ; 19,950.00 Task 3-Project Closeout Record Drawings(39 Sheets) 0 0 0 0 0 $ - o $ - o $ - Task Total o 0 0 0 o S - Total Labor Hours and Fee 20 60 10 20 110 ; �s,95o.00 Total Reimbursable Expense S 0.00 Total Estimated Budget s 19,950.00 Exhibit E Sub-Consultant Cost Computations-Summary Sheet Cost Plus Fixed Fee Projed:Lewis Street Werpass Supplement No.4-Construction Support (KPG) Direct Salary Cost(DSC): 2021 Classiflcation Man-Hours Rates of Pay Costr Principal 20.0 $92.07 $1,841.34 Project Manager 60.0 $47.38 $2,842•65 Senior Urban Designer 10.0 $65.52 $655.22 Sr.Engineer 20.0 $68.21 $1,364.20 110.0 Total D5C= $6,703.40 Ovefiead(OH Cost-including Salary Additives): Updated 2020 OH Rate x DSC of 167.61% $11,235.58 Fixed Fee Fixed Fee 30.00% _ $2,011.02 Total DSG,OH &Profit $19,950.00 Reimbursables: Travel and Per Diem Per Diem 0 days C $41.00 $0.00 Air Travel 0 trips @ $500.00 $0.00 Mileage 0 miles C $0.535 $0.00 Lodging 0 nights C� $100.00 $0.00 Reimbursable Sub-Total 50.00 Total 19,950.00 Total Rounded $19,950.00 Management Reserve 0% $0.00 Grand Total $19,950.00 File:KPG LSO Suppl No4 PE Fees Exhibit D