HomeMy WebLinkAbout4099 Resolution - RH2 Engineers PSA for WPWTP Expansion Phase 2RESOLUTION NO. 4099
A RESOLUTION AUTHORIZING EXECUTION OF THE
PROFESSIONAL SERVICES AGREEMENT BY THE CITY MANAGER WITH
RH2 ENGINEERING, INC. FOR THE DESIGN OF THE WEST PASCO
WATER TREATMENT PLANT EXPANSION PHASE 2 PROJECT.
WHEREAS, the City of Pasco, Washington requires professional services from an
engineering firm for the purpose of design services for the West Pasco Water Treatment Plant
(WPWTP) Expansion Phase 2 Project; and
WHEREAS, the City of Pasco published an announcement of its Request for
Qualifications (RFQ) related to its need for professional services of design services for the
expansion of West Pasco Water Treatment Plant as required by RCW 39.80.030; and
WHEREAS, the City is implementing the expansion of the West Pasco Water Treatment
Plant in three (3) Phases; and
WHEREAS, the City of Pasco reviewed and scored four responses that were received and
determined RH2 Engineering, Inc to be the most highly qualified pursuant to RCW 39.80.040; and
WHEREAS, the City of Pasco, pursuant to RCW 39.80.050(1), has negotiated a fair and
reasonable PSA with RH2 Engineering, Inc. based on the estimated value of the services including
their scope, complexity, and professional nature; and
WHEREAS, the City of Pasco hereby finds that RH2 Engineering, Inc. is the most highly
qualified firm to perform the necessary design services for the WPWTP Expansion Phase 2 Project,
and the negotiated contract is both fair and reasonable, for an amount not to exceed $544,192.00.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PASCO, WASHINGTON:
That the City Manager for the City of Pasco is hereby authorized to execute the
Professional Services Agreement with RH2 Engineering, Inc., a copy of which is attached hereto,
and incorporated herein by reference as Exhibit A; and to make minor substantive changes as
necessary to execute the Agreement; and
Be It Further Resolved that this Resolution shall be in full force and effect upon adoption.
Resolution — PSA with RH2 Engineering, Inc
WPWTP Expansion Phase 2 Project - 1
PASSED by the City Council of the City of Pasco, Washington, this 4th day of October,
2021.
Saul Martinez
Mayor
ATTEST:
Debra E6ham, CMC
City Clerk
Resolution — PSA with RH2 Engineering, Inc
WPWTP Expansion Phase 2 Project - 2
APPROVED AS TO FORM:
r
Ke erguson Law, PLLC
rty Attorney
EXHIBIT A
Scope of Work
City of Pasco
West Pasco Water Treatment Plant 12 MGD Expansion
Phase II Design
September 2021
Background
The City of Pasco (City) is growing rapidly, and its potable water demands are increasing with
population growth and local industries. The City has two water treatment plants on opposite ends of
its distribution system. While these plants can accommodate current and short-term peak demands
together, individual plant capacity must increase to meet the City's 20 -year planning projection. The
West Pasco Water Treatment Plant (WPWTP) was designed to accommodate equipment expansion
within the facility, and this is a cost-effective way for the City to handle growth.
Phase I of the WPWTP Expansion consisted of the design of the treatment plant to increase capacity
from 6 million gallons per day (MGD) to 12 MGD. The design included installation of additional
strainers and membrane filtration units, filter -to -waste capabilities, a process residuals treatment
and recycling system, and various plant operational improvements. Phase II is proposed to include
adding pumping capacity and electrical power redundancy by adding one pump at the Intake Pump
Station (IPS), adding a booster pump station (BPS) with additional Zone 3 pumps, adding a solids
drying bed, converting the existing WPWTP backup generator to backup power for the IPS, and
adding a new 2 -megawatt generator dedicated to the WPWTP. In the last phase of improvements,
Phase III (installing one additional IPS pump and at least one Zone 3 pump), the City will have the
infrastructure in place to proceed with the full buildout of the WPWTP to a capacity of 18 MGD.
This Scope of Work pertains to the design and permitting for Phase II Improvements.
Phase II:
• Task 1— Design
• Task 2 — Permitting
• Task 3 — Project Administration and Management
Future Tasks:
• Task 4 — Services During Bidding
• Task 5 — Services During Construction
Phase II
Task 1— Design
Objective: Prepare plan and specification documents required for a complete set of bid documents.
Provide conceptual plans to the City at the 30 -percent milestone for review and feedback. Provide
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City of Pasco
West Pasco Water Treatment Plant 12 MGD Expansion Exhibit A
Phase II Design Scope of Work
plans, specifications, and cost estimate at the 60 -percent and 90 -percent milestones for review and
feedback. Finalize documents for bidding.
Approach:
1.1 Prepare 30 -Percent Conceptual Design: Prepare a 30 -percent conceptual design technical
memorandum that includes sizing and selecting pumps and electrical equipment based on two
(2) design alternatives. The design alternatives include providing Zone 3 pumping rates of
12 MGD and up to 24 MGD. Provide a hydraulic assessment of the proposed improvements
with the 30 -percent package, including a surge and transient analysis on the Zone 3 BPS. Submit
30 -percent technical memorandum and conceptual designs to the City. Prepare meeting
agenda and attend one (1) meeting with the City to discuss 30 -percent review comments.
Prepare meeting minutes.
1.2 Prepare General Plans: Prepare the cover sheet, general information drawings, and phasing
plan drawing(s).
1.3 Prepare Site/Civil Design: Prepare site/civil plan drawings showing existing site and facility
layouts, temporary erosion control and construction measures and layouts, site grading
improvements, proposed facility layouts, surface improvements, and utility improvements. Site
design will include solids drying beds. Civil design will be based on geotechnical information
developed during Phase I design. Coordinate with City staff and a subconsultant to perform
potholing at 111 -12 -identified locations on the WPWTP site to assess location and depth of existing
utilities. This subtask assumes up to ten (10) potholing locations; potholes will be approximately
10 feet deep.
1.4 Prepare Mechanical Design: Prepare process and mechanical drawings showing proposed pipe
routing and equipment installation. Size piping and size and select equipment and pumps.
Prepare design of surge protection devices recommended as part of the IPS transient analyses,
including coordination with a surge tank vendor for selecting proposed improvements. Prepare
minor mechanical design, including fluoridation feed and monitoring for Zone 3. Prepare
heating, ventilation, and air conditioning design.
1.5 Develop Tracer Study Plan: Review contact time infrastructure, water quality, and chemical feed
systems and develop a plan to test and prove surface water contaminant inactivation ratios for
the range of normal operating scenarios. This will include detailed steps to conduct a tracer
study to measure hydraulic residence time throughout the infrastructure when operating at
6 MGD, 12 MGD, and 18 MGD (projected).
1.6 Prepare Structural Design: Prepare structural design, calculations, and details for the proposed
pump station and ancillary supports and structures. Perform site visit to observe the condition
of the existing site and structures.
1.7 Prepare Electrical and Telemetry Design: Prepare electrical, instrumentation, and control
design, including electrical distribution design, conversion of plant standby generator design,
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City of Pasco
West Pasco Water Treatment Plant 12 MGD Expansion Exhibit A
Phase 11 Design Scope of Work
process and instrumentation control, and telemetry systems to interface with the City's existing
system.
1.8 Prepare Construction Phasing Plan: Prepare a phasing plan for the construction of the planned
system improvements to maintain operation of the WPWTP throughout construction. Identify
periods when construction can occur, when unit processes of the WPWTP would need to be
shut down, and how the treatment plant can maintain operation during construction.
1.9 Prepare Specifications: Develop non-technical (front-end) and technical specifications. Provide
the advertisement for bids, instructions to bidders, general conditions, construction contract,
insurance provisions, and other typical forms used for the bidding and engagement of public
works contracts. Prepare Division 1 (general) through Division 18 (measurement and payment)
of the technical specifications. It is assumed that the front-end documents will be based on
City -provided bid forms and construction contract documents and modified by RH2. It is
assumed that RH2 will use its modified Construction Specification Institute (CSI) specifications
for the technical portion of the specifications.
1.10 Prepare Engineer's Opinion of Probable Construction Cost: Prepare Engineer's opinion of
probable construction cost (OPCC) based on 60- and 90 -percent design documents.
1.11 Submit 60 -Percent Design Documents to City: Submit the 60 -percent design plans,
specifications, and OPCC to the City. Prepare meeting agenda and attend one (1) meeting with
the City to discuss 60 -percent review comments. Prepare meeting minutes. Incorporate City
comments into the design.
1.12 Submit 90 -Percent Design Documents to City: Submit the 90 -percent design plans,
specifications, and OPCC to the City. Prepare meeting agenda and attend one (1) meeting with
the City to discuss 90 -percent review comments. Prepare meeting minutes. Review and respond
to City's third -party review of the 90 -percent design documents. Incorporate City comments
into the design.
1.13 Perform Internal Quality Assurance and Quality Control: Perform internal quality assurance and
quality control (QA/QC) review of the 90 -percent design plans and specifications.
1.14 Prepare Bid -Ready Design Documents: Incorporate final comments and permitting conditions
into the plans and specifications. Prepare bid -ready plans and specifications and a final OPCC.
Assumptions:
RH2 will rely upon the accuracy and completeness of information, data, and materials
generated or produced by the City or others in relation to this Scope of Work.
Intake Pump Station design assumes additional pumps will be added with minimal mechanical
improvements and no structural or sit%ivil improvements needed. Surge mitigation tank(s)
and associated mechanical improvements are assumed to be located inside the existing IPS.
No exterior improvements or additional structures to house these improvements are included
in this Scope of Work.
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City of Pasco
West Pasco Water Treatment Plant 12 MGD Expansion
Phase II Design
Exhibit A
Scope of Work
• No additional on-site stormwater design will be required. BPS driveway will connect to the
existing (or proposed Phase 1 improvement) driveway within 200 feet of the BPS. BPS
discharge pipeline length will be within 200 feet of the proposed BPS. Downstream
transmission main design will be provided by others in a separate contract.
• The proposed pump station will be located on the WPWTP site and will be a slab -on -grade
CMU block structure covered by a wood truss roof with metal decking.
• Following the completion of the two (2) 30 -percent conceptual designs (subtask 1.1), the City
will identify the preferred design alternative to be utilized in the subsequent design phases.
Only one (1) design concept will be progressed through the 60 -percent, 90 -percent, and
bid -ready milestones.
• All meetings will occur at the City's WPWTP facility or at City Hall. Phone or video conference
meetings may occur if mutually acceptable to all parties.
Provided by City:
• City bid forms and construction contract documents in MS Word format.
• Selection of the preferred design alternative for utilization beyond the 30 -percent design
milestone.
• Markings of existing utilities and site access for the potholing subconsultant.
• Staff and equipment to excavate and backfill during potholing.
• Attendance at the 30-, 60-, and 90 -percent design review meetings.
• Written review comments on the 30-, 60-, and 90 -percent design documents.
• Input regarding WPWTP shutdowns and construction phasing.
RH2 Deliverables:
• Electronic PDF of the 30 -percent technical memorandum and hydraulic assessment.
• Two (2) hardcopy 30 -percent design conceptual half-size plans.
• Coordination with potholing subconsultant.
• Electronic PDF of the tracer study plan.
• Electronic PDF of the construction phasing plan.
• Electronic PDF of the 60 -percent design plans, specifications, and OPCC estimate.
• Electronic PDF of the 90 -percent design plans, specifications, and OPCC estimate.
• Attendance at 30-, 60-, and 90 -percent design review meetings.
• 30-, 60-, and 90 -percent design review meeting agenda and minutes.
• Electronic PDF of the bid -ready plans, specifications, and OPCC estimate.
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City of Pasco
West Pasco Water Treatment Plant 12 MGD Expansion
Phase II Design
Task 2 — Permitting
Exhibit A
Scope of Work
Objective: Assist the City in obtaining permits to address environmental, site, building code, and
Washington State Department of Health (DOH) requirements. The following permits/approvals are
expected based on RH2's experience with Phase I permitting and current understanding:
• DOH Project Report.
• DOH Construction Documents Review.
• DOH Drinking Water State Revolving Fund (DWSRF) Environmental Compliance Support.
• City of Pasco Shoreline Substantial Development Permit (SSDP).
• City of Pasco Site Development Permit (SDP).
• City of Pasco Building Permit.
Approach:
2.1 Prepare and Submit Proiect Report to DOH: Prepare DOH Project Report and accompanying
application. Provide draft to the City for review and comment. Revise Project Report and
application to address City comments. Submit the final Project Reportto DOH. Compose a letter
responding to review comments from DOH, if necessary.
2.2 Prepare and Submit Construction Documents to DOH: Prepare application with construction
documents for DOH. Provide draft application package to the City for review and comment.
Revise to address City comments. Submit the finalized construction documents to DOH.
Compose a letter responding to review comments from DOH, if necessary.
2.3 Support DWSRF Funding Environmental Compliance: Provide up to twenty (20) hours of support
time to the City during environmental compliance documentation for DWSRF funding. The City
is presently working with DOH on environmental and cultural compliance documentation for
Phase I improvements. The project State Environmental Policy Act (SEPA) and Cultural
Resources Survey (CRS), prepared by RH2 and Cultural Resource Consultants, LLC, (CRC),
respectively, in spring 2021 are anticipated to cover improvements for Phases II and III as well.
This subtask is scoped conservatively to support the City, as needed, in meeting anticipated
Phase 11 funding requirements.
2.4 Attend Pre -Application Meeting: Prepare for and attend City's pre -application meeting to
discuss Phase II improvements, confirm anticipated local project permits, and discuss submittal
processes. It is assumed up to three (3) RH2 staff will attend the pre -application meeting along
with City project staff.
2.5 Prepare and Submit SSDP Application: Prepare SSDP application, including site plans. Provide
draft application to the City for review and comment. Revise the SSDP application based on City
staff comments. Submit final SSDP application to City Planning staff for publication and decision
components.
5
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City of Pasco
West Pasco Water Treatment Plant 12 MGD Expansion
Phase II Design
Exhibit A
Scope of Work
2.6 Prepare and Submit City SDP: Prepare application for SDP submittal based on the 90 -percent
design stage. Provide draft application to the City for review and comment. Revise with City
comments and submit to City Planning staff for review. Respond to one (1) resubmittal request,
as needed.
2.7 Prepare and Submit City Building Permit: Prepare application for Building Permit submittal
based on the 90 -percent design stage. Develop energy code calculations. Prepare and submit
the structural calculations performed in the previous tasks for Building Permit submittal.
Provide draft application to the City for review and comment. Revise with City comments and
submit to City Building staff for review. Respond to one (1) resubmittal request, as needed.
2.8 Provide Other Permitting Coordination: Provide up to twenty (20) hours of support to the City
during permitting reviews/approvals, as requested. Provide up to four (4) sets of design
documents to the City for permitting applications.
Assumptions:
• The City will be the applicant for permit applications and RH2 will act as the City's agent.
• The City will pay all permit fees.
• Acceptance of permit submittals is beyond the control of RH2 and the City, and no date is
warranted or implied for DOH response or acceptance.
• There will be only one (1) round of review comments from DOH for each submittal.
• There will only be one (1) round of review comments from the City for SDP or Building Permit
materials.
• No Washington State Department of Ecology National Pollutant Discharge Elimination System
permits are necessary.
• Right -of -Way permits, if determined to be needed for construction, will be applied for and
obtained by the City directly.
• The SEPA prepared and processed in spring through summer 2021 addresses Phase 11
improvements; a new SEPA Checklist will not be warranted and has not been scoped.
• The CRS prepared and processed in spring through fall 2021 addresses Phase// improvements;
a new or amended CRS will not be needed and has not been scoped.
• Although the improvements at the IPS are minor in nature, they will be considered
development and not repair or replacement for the purposes of Shoreline Master Program
compliance. Consequently, RH2 has scoped a SSDP. If the City determines the project can apply
for SSDP exemption, the effort involved in subtask 2.5 can be reduced to facilitate exemption
request and City processing instead.
• No federal permitting, approvals, or coordination is needed for the project.
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City of Pasco
West Pasco Water Treatment Plant 12 MGD Expansion Exhibit A
Phase II Design Scope of Work
Provided by City:
• Payment of all permit application fees.
• Attendance at City pre -application meeting.
• Review and comment on draft permit application packages.
• Assistance with City permit submittals/staff coordination, as needed, to facilitate permit
submittals and reviews.
RH2 Deliverables:
• Electronic PDF of the draft, and electronic and two (2) hard copies of the final Project Report
and application for DOH submittal.
• Electronic PDF of the draft, and electronic and two (2) hard copies of the final construction
documents with half-size plans and application for DOH submittal.
• Electronic PDF and up to two (2) hard copies each of letter response to DOH comments on
the Project Report and construction documents, if needed.
• Electronic PDF of draft and final pre -application meeting package, and attendance by up to
three (3) RH2 staff at pre -application meeting with City.
• Electronic PDF of the draft, and electronic and up to four (4) hard copies of the SSDP
application package, including duplicates for the City.
• Electronic PDF of the draft, and electronic and up to four (4) hard copies of the SDP
application package, including duplicates for the City.
• Electronic PDF of the draft, and electronic and up to four (4) hard copies of the Building Permit
application package, including duplicates for the City.
• Electronic submittals of permit applications.
Task 3 — Project Administration and Management
Objective: Administer, manage, and monitor the RH2 project team, resources, communications,
scope progress, budget, files, and records.
Approach:
3.1 Review and monitor project progress/schedule, scope, and budget.
3.2 Manage the RH2 project team and resources.
3.3 Provide monthly invoices with progress reports documenting work performed and budget
status.
3.4 Communicate with the City regarding project progress, invoicing, and schedule.
3.5 Maintain project files and records in electronic format.
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City of Pasco
West Pasco Water Treatment Plant 12 MGD Expansion
Phase II Design
Exhibit A
Scope of Work
3.6 Assist the City in preparing the DWSRF loan application for the Phase II improvements. This
subtask includes forty (40) hours of staff time. If the City requests additional assistance with
the loan application, a contract amendment may be necessary.
RH2 Deliverables:
• Electronic PDF of the schedule, scope, and budget administration and management.
• Project team and resource management.
• Electronic PDF of the monthly invoices with progress reporting.
• Communication with City.
• Assistance with DWSRF loan application.
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EXHIBIT B
Fee Estimate
City of Pasco
West Pasco Water Treatment Plant 12 MGD Expansion
Phase II Design
Sep -21
Task 1 Design 2428
Total
412,168 1
$
11,500 1 $
39,0231
Description
462,691
Total Labor
Total Subconsultant
Total Expense
Total Cost
Hours
Task 2 Permitting 242
$
....................................................................................................................................................................
Classification
$
$
3,164
$
46,038
Task 1 Design 2428
$
412,168 1
$
11,500 1 $
39,0231
$
462,691
Task 2 Permitting 242
$
42,874
$
$
3,164
$
46,038
Task 3 Project Administration and Management I 172
1 $
34,570
$
$
893
$
35 463
PROJECT TOTAL 1 2842
1 $
489,612 1
$
11,500 1 $
43,0801
$
544,192
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RH2 ENGINEERING, INC.
2021 SCHEDULE OF RATES AND CHARGES
RATE LIST
RATE
UNIT
Professional 1
$144
$/hr
Professional II
$157
$/hr
Professional III
$169
$/hr
Professional IV
$187
$/hr
Professional V
$198
$/hr
Professional VI
$214
$/hr
Professional VII
$226
$/hr
Professional VIII
$235
$/hr
Professional IX
$235
$/hr
Control Specialist 1
$130
$/hr
Control Specialist II
$141
$/hr
Control Specialist III
$154
$/hr
Control Specialist IV
$169
$/hr
Control Specialist V
$179
$/hr
Control Specialist VI
$191
$/hr
Control Specialist VII
$204
$/hr
Control Specialist VIII
$214
$/hr
Technician 1
$108
$/hr
Technician 11
$119
$/hr
Technician III
$136
$/hr
Technician IV
$145
$/hr
Technician V
$160
$/hr
Technician VI
$175
$/hr
Technician VII
$189
$/hr
Technician VIII
$198
$/hr
Administrative 1
$72
$/hr
Administrative II
$84
$/hr
Administrative III
$99
$/hr
Administrative IV
$118
$/hr
Administrative V
$139
$/hr
CAD/GIS System
$27.50
$/hr
CAD Plots - Half Size
$2.50
price per plot
CAD Plots - Full Size
$10.00
price per plot
CAD Plots - Large
$25.00
price per plot
Copies (bw) 8.5" X 11"
$0.09
price per copy
Copies (bw) 8.5" X 14"
$0.14
price per copy
Copies (bw) 11" X 17"
$0.20
price per copy
Copies (color) 8.5" X 11"
$0.90
price per copy
Copies (color) 8.5" X 14"
$1.20
price per copy
Copies (color) 11" X 17"
$2.00
price per copy
Technology Charge
2.50%
% of Direct Labor
Mileage
$0.560
price per mile
(or Current IRS Rate)
Subconsultants
15%
Cost +
Outside Services
at cost
Rates listed are adjusted annually. The aggregate rate increase is limited to 3% annually.