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Home My WebLink About4056 Resolution - J-U-B Supplement 3 for Lewis Street OverpassRESOLUTION NO. 4056 A RESOLUTION OF THE CITY OF PASCO, WASHINGTON, AUTHORIZING THE CITY MANAGER TO SIGN AND EXECUTE SUPPLEMENT NO. 3 FOR THE PROFESSIONAL SERVICES AGREEMENT (PSA) WITH J -U -B ENGINEERS, INC. FOR THE LEWIS STREET OVERPASS PROJECT. WHEREAS, the City and J -U -B Engineers, Inc. entered into a Professional Services Agreement (PSA) on February 5, 2018 to provide design services with respect to the Lewis Street Overpass Project; and WHEREAS, the City and J -U -B Engineers, Inc. entered into the first Supplement to the PSA, Contract No. 30-18-2020 on January 22, 2020 to add right-of-way tasks, a right-of-way sub consultant (Universal Field Services), along with various design revisions; and WHEREAS, the City and J -U -B Engineers, Inc. entered into the second Supplement to the PSA, Contract No. 30-18-2020 on February 26, 2021 to include additional design engineering and right-of-way services; and WHEREAS, the City and J -U -B Engineers, Inc. (the project's Engineer of Record) desire to enter into a third Supplement to the PSA No. 30-18-2020 to add construction support services; and WHEREAS, the additional construction support services are necessary to fulfill the original intent of the PSA with J -U -B Engineers, Inc., and its addition, by amendment, to this PSA represents a fair and reasonable agreement as determined by the Public Works Director. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON: Section 1. That the subject agreement is amended to allow J -U -B Engineers, Inc. to provide additional construction support services as described within Exhibit A attached hereto. Section 2. The City Manager of the City of Pasco, Washington, is hereby authorized, empowered, and directed to sign and execute said Supplement on behalf of the City of Pasco. Resolution — PSA Supplement No. 3 for Lewis Street Overpass Engineering Services - 1 PASSED by the City Council of the City of Pasco, Washington this Yd day of May, 2021. Saul Martinez Mayor ATTEST: Debra Barham, CMC City Clerk Resolution — PSA Supplement No. 3 for Lewis Street Overpass Engineering Services - 2 APPROVED AS TO FORM: Kerr F so C City Attorney Washington State Department of Transportation Supplemental Agreement Organization and Address Number 3 J -U -B ENGINEERS, INC. 2810 W. Clearwater Ave., Suite 201 Original Agreement Number Kennewick, WA 99338 30-18-020 Phone: (509) 783-2144 Project Number Execution Date Completion Date STPUS-HLP-3530(006) February 5, 2018 December 31, 2023 Project Title New Maximum Amount Payable Lewis Street Overpass $1,720,000.00 Description of Work This supplement provides for engineering support during construction and project closeout. The total estimated cost of Supplement 3 is $97,0000. The Local Agency of City of Pasco desires to supplement the agreement entered in to with J -U -B ENGINEERS, INC. and executed on February 5, 2018 and identified as Agreement No. JUB No. 30-18-020 All provisions in the basic agreement remain in effect except as expressly modified by this supplement. The changes to the agreement are described as follows: Section 1, SCOPE OF WORK, is hereby changed to read: See Attached Exhibit A Scope of Work 11 Section IV, TIME FOR BEGINNING AND COMPLETION, is amended to change the number of calendar days for completion of the work to read: Time for Completion extended through construction closeout December 31, 2023 III Section V, PAYMENT, shall be amended as follows: Supplement No. 3 total estimated cost is $97,000.00 for a total increased budget of $1,720,000.00 as set forth in the attached Exhibit A, and by this reference made a part of this supplement. If you concur with this supplement and agree to the changes as stated above, please sign in the Appropriate spaces below and return to this office for final action. By. Richard -IJ. Door - Project Manager Consultant Signature DOT Form 140-063 Revised 09/2005 0 Approving Authority Signature Date Lewis Street Overpass 4/22/2021 Summary of Payments Supplement No. 3 - Engineering Construction Support Basic Basic Agreement with Agreement Adjustment Supplement 1 Supplement 2 Supplement 3 Total Direct Salary $308,504.37 $301,767.71 $18,911.61 $39,312.12 $29,257.42 $389,248.86 Overhead $586,027.86 $573,231.05 $32,930.45 $65,622.83 $48,838.75 $720,623.08 * Direct Non-Salary $399,226.27 $399,226.27 $69,031.45 $15,000.00 $10,160.50 $493,418.22 ** Adjustment Fixed Fee $92,551.31 $90,530.31 $5,673.48 $11,793.64 $8,777.23 $116,774.66 Total $1,364,755.34 $1,364,755.34 $126,546.99 $131,728.59 $97,033.89 $1,720,064.81 Rounded $1,364,800.00 $1,364,800.00 $126,500.00 $131,700.00 $97,000.00 $1,720,000.00 irect Non-Salary Costs Direct Expenses $2,147.60 $2,147.60 $570.45 $0.00 $160.50 $2,878.55 Subconsultants $397,078.67 $397,078.67 $68,461.00 $15,000.00 $10,000.00 $490,539.67 irec on a ary $399,226.27 $399,226.27 $69,031.45 $15,000.00 $10,160.50 $493,418.22 — Base Agreement Credit from 2010 Scope l— C JU J-U-B ENGINEERS, INC. J -U -B ENGINEERS, Inc. SUPPLEMENT NO. 3 Exhibit A – Scope of Services PROJECT NAME: Lewis Street Overpass Construction Support CLIENT: City of Pasco J -U -B PROJECT NUMBER: 30-21-027 CLIENT PROJECT NUMBER: 13007 PART 1 -PROJECT UNDERSTANDING J -U -B's understanding of this project's history and CLIENT's general intent and scope of the project are described as follows: The City of Pasco awarded the Lewis Street Overpass construction contract March 1, 2021 to Cascade Bridge LLC. Whereas, J -U -B provided the design and is the Engineer of Record for this project. The CLIENT wishes to enter into an agreement for engineering support during construction. Full time construction management is contracted with a separate Consultant which J -U -B has no contractual relationship with for this project. J -U -B will report only to the CLIENT as requested. PART 2 - SCOPE OF SERVICES BY J -U -B J -U -B's Services under this Agreement are limited to the following tasks. Any other items necessary to plan and implement the project, including but not limited to those specifically listed in PART 3, are the responsibility of CLIENT. J -U -B will coordinate with subconsultant(s) as needed. For budget purposes assumed budget has been included for subconsultants to assist in tasks representing their design responsibility. A. Task 010: Project Management 1. Set up project into J -U -B's financial and record keeping systems for document retention and project controls. 2. Communicate and coordinate subconsultant activities under J -U -B, if necessary. 3. Regularly monitor project status, budget and schedule. 4. Attend client meetings as requested or needed to report assigned task status. 5. During periods of project activity, provide a regular report to CLIENT on project status, budget and schedule. 6. Provide a monthly invoice including budget status. 7. Provide ongoing document handling and fling. a. Assumptions: i. 20 months of Project Management b. Deliverables: Invoices with Status and Budget Tracking B. Task 015: Conformed Contract Documents 1. J -U -B shall prepare a set of Contract Documents incorporating the addendum revisions during bidding. The Conformed plans and specifications will be provided for information only and not replace the official signed contract documents. a. Assumptions: J -U -B Agreement for Professional Services Attachment 1— Scope of Services, Schedule, and Basis of Fee Page 1 i. Addendum No. 1 Dated December 22, 2020 (a) Reference Document —1936 Lewis Street Underpass Plans and Miscellaneous Drawings. Due to the size of this reference material a separate file may be provided. (b) Bid Proposal revisions (c) City of Pasco Standard Drawing DWG W-7 3" TO 8" WATER SERVICES (d) Construction Plans revisions (e) Contract Specification revisions ii. Addendum No. 2 Dated January 5, 2021 (a) Bid Proposal revisions (b) Construction Plans revisions (c) Contract Specification revisions iii. Addendum No. 3 Dated January 20, 2021 (a) Contract Documents revisions 1. BNSF Overpass Agreement Exhibits. Due to the size of this reference material a separate file may be provided. 2. Wage Rates update 3. Notice of Intent (b) Construction Plans revisions (c) Contract Specification revisions iv. Addendum No. 4 Dated January 22, 2021 (a) Contract Documents revisions — Excel Spreadsheet bid proposal provided (b) Contract Bid Proposal revisions (c) Construction Plans revisions (d) Contract Specification revisions v. Electronic files will be provided unless specific request for hard copies and is subject to additional costs for printing and binding. b. Deliverables: Electronic file(s) representing Conformed Contract documents in PDF file format. C. Task 020: Preconstruction Meeting 1. J -U -B shall prepare as needed and attend the preconstruction meeting. It is anticipated that no out of town travel will be needed and the meeting will likely be remote due to COVID restrictions. J -U -B will have representative Engineer of Record staff available for the preconstruction meeting and to follow up with any resulting issues or requests. a. Assumptions: i. J -U -B Engineers attendance representing Roadway, Structural, Storm Drainage, Water/Sewer ii. Subconsultant KPG representative for Illumination, Irrigation, and Urban Design D. Task 030: Site Visits 1. For this task, J -U -B will: a. As requested by CLIENT, J -U -B will visit the site with CLIENT to evaluate any apparent defects in work, to assist in clarifications and interpretations, field orders, or change orders or other construction phase services identified in Standard Exhibit A — Construction Phase Services. b. Assumptions: i. For budget purposes assume (20) site visits by Kennewick J -U -B office staff. c. Deliverables: J -U -B Agreement for Professional Services Attachment 1 — Scope of Services, Schedule, and Basis of Fee Page 2 Observation Daily Report if requested by CLIENT E. Task 040: Request For Information and Submittal Review J -U -B will respond to RFI's by the contractor, review contractor submittals and shop drawings as assigned by the CLIENT. a. Assumptions: i. For budget purposes assume (20) RFI's/Submittal requests. b. Deliverables: Follow up responses via email F. Task 050: Change Orders and Work Change Directives 1. As requested by CLIENT, J -U -B will assist in evaluation of Change Orders. a. Assumptions: I. For budget purposes a monetary estimate is assumed and will be supplemented as needed. b. Deliverables: Documented evaluation as requested by CLIENT. G. Task 060: Project Closeout 1. Prepare record drawings, if necessary. a. The record drawings will be prepared based on information gathered during field observations as well as information provided by others. The accuracy or completeness of information provided by others will not be verified by J -U -B. b. If the record drawings will be a public record, J -U -B will grant the public entity with jurisdiction the right to copy and disseminate the hard copy or digital image to those who legitimately request the information in writing. Any release, use, or reuse by the public entity, any individual, or organization, shall be at the public entity's, individual's, and/or organization's sole risk and without liability or legal exposure to J -U -B. c. Any seals of the registrants included on the record drawings will represent that the drafting of the record drawing information was completed by staff under the registrants' responsible charge. 2. Archive paper and electronic files and records. 3. Communicate the project completion to CLIENT and other affected agencies and stakeholders, as required. 4. Close financial billing and accounting records in J -U -B's financial and record-keeping systems. H. Task 070: Subconsultant(s) 1. Assistance from subconsultants involved in the design and contract preparation as required to assist CLIENT. Potential subconsultants include: a. KPG -Illumination System, Irrigation, and Urban Design b. Assumptions: i. It is anticipated that KPG would be the only subconsultant needed for construction support. For budget purposes a monetary estimate is assumed and will be supplemented as needed. Other subconsultants used for design that could be supplemented include: ii. UFS — Right of Way Certification iii. GPI — Geotechnical Investigation iv. Widener Associates — Environmental Permitting & BNSF Coordination c. Deliverables: i. To be determined as needed. PART 3 - CLIENT -PROVIDED WORK AND ADDITIONAL SERVICES J -U -B Agreement for Professional Services Attachment 1— Scope of Services, Schedule, and Basis of Fee Page 3 A. CLIENT -Provided Work -CLIENT is responsible for completing, or authorizing others to complete, all tasks not specifically included above in PART 2 that may be required for the project including, but not limited to: 1. Construction Management 2. Railroad Approvals and Coordination 3. Inspections and Resident Project Representative 4. Material Testing 5. Construction Surveying QC 6. Construction Documentation and Funding Agency Coordination B. Additional Services -CLIENT reserves the right to add future tasks for subsequent phases or related work to the scope of services upon mutual agreement of scope, additional fees, and schedule. These future tasks, to be added by amendment at a later date as Additional Services, may include: 1. Design for the removal of existing top of underpass and railroad track replacement. 2. Assisting CLIENT with audit reviews and requests for design documentation. NOTE on Coronavirus and Schedule: J -U -B is committed to meeting your project schedule commitments as delineated above. As our response to the COM-19pandemic, J -U -B is engaging in safety procedures in help to protect clients, staff, their families, and the public. Our staff or offices may be subject to quarantine or other interruptions. Since COVID-19 impacts are beyond J -U -B's control, we are not responsible for the force majeure impacts to delivery timelines, or subsequent project delays and related claims, costs, or damages. Should circumstances related to the COVID-19 issue arise with J -U -B staff or in a J -U -B office that will impact our delivery schedule, we will notify you of the circumstances and mutually agree to a schedule adjustment. For interna/ J -U -B use only: PROJECT LOCATION (STATE): Washington TYPE OF WORK: City R&D: No GROUP: Transportation PROJECT DESCRIPTION(S): 1. Construction Management (C15) 2. Highway/Interstate/Roadway (1-107) J -U -B Agreement for Professional Services Attachment 1— Scope of Services, Schedule, and Basis of Fee Page 4 Exhibit D Consultant Fee Determination - Summary Sheet Cost Plus Fixed Fee Project: Lewis Street Overpass Supplement No. 3 - Construction Support Direct Salary Cost (DSC): Flle: City of Pasco - Lewis Street Overpass Supplement No. 3 Construction Suport PE Fees Exhibit D 2021 Classification Man -Hours Rates of Pay Costs Project Manager- Senior 116.0 $74.17 $8,603.72 Project Manager 76.0 $55.98 $4,254.48 Project Engineer -Senior 76.0 $55.95 $4,252.20 Project Engineer 86.0 $43.01 $3,698.86 Project Engineer- Senior (Structures) 60.0 $72.86 $4,371.60 Project Engineer (Structures) 40.0 $40.57 $1,622.80 Project Designer 32.0 $31.29 $1,001.28 CAD Designer- Lead 16.0 $40.73 $651.68 PFA -Senior 20.0 $40.04 $800.80 522.0 Total DSC = $29,257.42 Overhead (OH Cost - including Salary Additives): Updated 2018 OH Rate x DSC of 166.93% $48,838.75 Fixed Fee Fixed Fee 30.00% _ $8,777.23 Total DSC, OH & Profit $86,873.39 Reimbursables: Travel and Per Diem Per Diem 0 days @ $41.00 $0.00 Air Travel 0 trips @ $800.00 $0.00 Mileage 300 miles $0.535 $160.50 Lodging 0 nights $100.00 $0.00 Title Report 0 each @ $380.10 $0.00 Survey Equipment GPS 0.0 hours $20.45 $0.00 Reimbursable Sub -Total $160.50 Subconsultant Costs: Total KPG $10,000.00 Subconsultant Costs $10,000.00 Total $97,033.89 Total (Rounded $100) $97,000.00 Management Reserve 0% $0.00 Grand Total $97,000.00 Prepared by: Rick Door Date: 4/22/2021 Flle: City of Pasco - Lewis Street Overpass Supplement No. 3 Construction Suport PE Fees Exhibit D EXHIBIT F WSDOT Breakdown of Overhead Cost Year Ending December 31, 2019 FRINGE BENEFITS Direct Labor Beginning Total 17,947,482 % of Direct Labor FICA 2,323,619 12.95% Unemployment 96,553 0.54% Medical Aid and Industrial Insurance 68,022 0.38% Company Insurance and Medical 2,976,737 16.59% Vacation, Holiday, and Sick Leave 3,750,727 20.90% Commission, Bonuses/Pension Plan 3,461,495 19.29% Total Fringe Benefits 12,677,153 70.63% GENERAL OVERHEAD State B &0 Taxes 297,497 1.66% Insurance 529,826 2.95% Administration and Time Not Assignable 10,129,547 56.44% Printing, Stationery, and Supplies 574,157 3.20% Professional Services 326,308 1.82% Travel Not Assignable 1,198,385 6.68% Telephone and Telegraph Not Assignable 306,860 1.71% Fees, Dues, Professional Meetings 157,022 0.87% Utilities and Maintenance 348,909 1.94% Professional Development 192,728 1.07% Rent 1,170,561 6.52% Equipment Support ; Depreciation ft Computer expense 1,867,654 10.41% Cost of money 161,438 0.90% Office Miscellaneous, Postage 21,280 0.12% Total General Overhead 17,282,172 96.29% Total Overhead Fringe + General 29,959,325 166.93%