HomeMy WebLinkAbout4049 Resolution - PSA HDR for Construction Management for WWTP Phase 1RESOLUTION NO. 4049
A RESOLUTION AUTHORIZING EXECUTION OF THE
PROFESSIONAL SERVICES AGREEMENT (PSA) BY THE CITY MANAGER
WITH HDR ENGINEERING, INC. FOR THE WASTEWATER TREATMENT
PLANT (WWTP) IMPROVEMENTS PHASE 1 PROJECT
WHEREAS, the City of Pasco, Washington requires professional services from an
engineering firm for the purpose of construction management services for the Phase 1
Improvements construction at the City's WWTP plant; and
WHEREAS, the City of Pasco has published an announcement of its Request for
Qualifications (RFQ) related to its general need for professional services of construction
management services as required by RCW 39.80.030; and
WHEREAS, after a staff panel for the City of Pasco reviewed and scored responses from
two (2) firms and subsequently interviewed both firms, it determined the most highly qualified
firm to be HDR Engineering, Inc. pursuant to RCW 39.80.040; and
WHEREAS, the City of Pasco, pursuant to RCW 39.80.050(1), has negotiated a fair and
reasonable PSA with HDR Engineering, Inc. based on the estimated value of the services including
their scope, complexity, and professional nature; and
WHEREAS, the City of Pasco hereby finds that HDR Engineering, Inc. is the most highly
qualified firm to perform the necessary construction management services related to the WWTP
Improvements Phase 1 Project, and the negotiated contract is both fair and reasonable, for an
amount not to exceed $1,489,148.96.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PASCO, WASHINGTON:
That the City Manager for the City of Pasco is hereby authorized to execute the
Professional Services Agreement with HDR Engineering, a copy of which is attached hereto, and
incorporated herein by reference as Exhibit A, and to make minor substantive changes as
necessary to execute the Agreement; and
Be It Further Resolved that this Resolution shall be in full force and effect upon adoption.
Resolution — PSA with HDR Engineering Inc.
WWTP Improvements Phase 1 — Construction Management Services Resolution - 1
PASSED by the City Council of the City of Pasco, Washington, this 19th day of April,
2021.
Saul Martinez
Mayor
ATTEST:
&(X,
Debra Barham, CMC
City Clerk
Resolution — PSA with HDR Engineering Inc.
WWTP Improvements Phase 1 — Construction Management Services Resolution - 2
EXHIBITA
PROFESSIONAL SERVICES AGREEMENT
WWTP Improvements Phase 1— Construction Management Services
Agreement No. 21-024
THIS AGREEMENT is made and entered into between the City of Pasco, a Washington
Municipal Corporation, hereinafter referred to as "City", and HDR Engineering, Inc., hereinafter
referred to as "Consultant," on the day of , 2021.
RECITALS
WHEREAS, the City desires to have certain services and/or tasks performed as set forth
below requiring specialized skills, training, equipment, and other supportive capabilities; and
WHEREAS, the Consultant represents that it is qualified and possesses sufficient skills,
experience, equipment, and necessary capabilities, including: technical and professional expertise,
when required, to perform the services and/or tasks as set forth in this Agreement upon which the
City is relying.
NOW, THEREFORE, in consideration of the mutual covenants, and performances
contained herein, the parties agree as follows:
1. Scope of Services. The Consultant shall perform such services and accomplish such tasks,
including the furnishing of all labor, materials, facilities and equipment necessary for full
performance thereof, as identified and designated as Consultant's Responsibilities
throughout this Agreement, and as more particularly described in Scope of Work detailed
in Exhibit A, attached hereto and incorporated herein (the "Project").
2. Term. This Project shall begin on the execution date listed above and promptly be
completed by 12/31/2024.
3. Compensation and Payment.
3.1 Payment for services provided hereunder shall be made following the performance
of such services. Such payment shall be full compensation for work performed or
services rendered, and for all labor, materials, supplies, equipment, and incidentals
necessary to complete the Project.
3.2 No payment shall be made for any services rendered by the Consultant except for
services identified and set forth in this Agreement except as may be authorized by
a written supplemental agreement approved by the City.
3.3 The City shall pay the Consultant for work performed under this Agreement upon
timely submitted invoices detailing work performed and expenses for which
reimbursement is sought. The City shall approve all invoices before payment is
Professional Services Agreement — HDR Engineering, Inc. Agreement No. 21-024
WWTP Improvements Phase 1 — Construction Management Services Page 1 of 9
issued. Payment shall occur within thirty (30) days of receipt and approval of an
invoice.
3.4 The City shall pay the Consultant for all work performed and expenses incurred
under this Agreement, as follows.
® Hourly (Multiple Rate): Such rates as identified within Exhibit A, plus
actual expenses incurred as provided under this Agreement, but not to
exceed a total of $1,489,148.96 without the prior written authorization by
the City.
4. Reports and Inspections.
4.1 The Consultant at such times and in such forms as the City may require, shall
furnish to the City such statements, records, studies, surveys, reports, data, and
information as the City may request pertaining to matters covered by this
Agreement.
4.2 The Consultant shall, at any time during normal business hours and as often as the
City or the Washington State Auditor may reasonably deem necessary, make
available for examination all of its records and data with respect to all matters
covered, directly or indirectly, by this Agreement and shall permit the City, or its
designated authorized representative to audit and inspect other data relating to all
matters covered by this Agreement. The City shall receive a copy of all audit
reports made by the agency or firm as to the Consultant's activities. The City may,
at its discretion, conduct an audit at its expense, using its own or outside auditors,
of the Consultant's activities which relate, directly or indirectly, to this Agreement.
Consultant shall be provided a copy of such reports.
4.3 The Consultant, during the term of this Agreement, shall obtain all permits and
registration documents necessary for the performance of its work and for the
execution of services at its own expense, and shall maintain its validity. Upon
request, the Consultant shall deliver to the City copies of these licenses, registration
documents, and permits or proof of their issuance or renewal.
4.4 Consultant shall maintain books, records and documents, which sufficiently and
properly reflect all direct and indirect costs related to the performance of this
Agreement, and shall maintain such accounting procedures and practices as may be
necessary to assure proper accounting of all funds paid pursuant to this Agreement.
These records shall be subject, at all reasonable times, to inspection, review, or
audit as provided above.
4.5 The Consultant shall retain all books, records, documents or other material relevant
to this Agreement for three (3) years after its expiration. Consultant agrees that the
City, or its designee, shall have full access and right to examine any of said
materials at all reasonable times during this period.
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WWTP Improvements Phase 1 — Construction Management Services Page 2 of 9
5. Ownership and Use of Documents.
5.1 All research, tests, surveys, preliminary data, information, drawings and documents
made, collected, or prepared by the Consultant for performing the services subject
to this Agreement, as well as any final product, collectively referred to as "work
product," shall be deemed as the exclusive property of the City, including copyright
as secured thereon. Consultant may not use them except in connection with the
performance of the services under this Agreement or with the prior written consent
of the City. Any prior copyrighted materials owned by the Consultant and utilized
in the performance of the services under this Agreement, or embedded in with the
materials, products and services provided thereunder, shall remain the property of
the Consultant subject to a license granted to the City for their continued use of the
products and services provided under this Agreement. Any work product used by
the Consultant in the performance of these services which it deems as
"confidential," "proprietary," or a "trade secret" shall be conspicuously designated
as such.
5.2 In the event of Consultant's default, or in the event that this Agreement is
terminated prior to its completion, the work product of the Consultant, along with
a summary of the services performed to date of default or termination, shall become
the property of the City, and tender of the work product and summary shall be a
prerequisite to final payment under this Agreement. The summary of services
provided shall be prepared at no additional cost, if the Agreement is terminated
through default by the Consultant. If the Agreement is terminated through
convenience by the City, the City agrees to pay Consultant for the preparation of
the summary of services provided.
6. Public Records.
6.1 Consultant acknowledges that the City is an agency subject to Chapter 42.56 RCW
"Public Records Act." All preliminary drafts or notes prepared or gathered by the
Consultant, and recommendations of the Consultant are exempt prior to the
acceptance by the City or public citation by the City in connection with City action.
6.2 If the Consultant becomes a custodian of public records of the City and request for
such records is received by the City, the Consultant shall respond to the request by
the City for such records within five (5) business days by either providing the
records, or by identifying in writing the additional time necessary to provide the
records with a description of the reasons why additional time is needed. Such
additional time shall not exceed twenty (20) business days unless extraordinary
good cause is shown.
6.3 In the event the City receives a public records request for protected work product
of the Consultant within its possession, the City shall, prior to the release of any
protected work product or as a result of a public records request or subpoena,
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WWTP Improvements Phase 1 — Construction Management Services Page 3 of 9
provide Consultant at least ten (10) business days prior written notice of the pending
release and to reasonably cooperate with any legal action which may be initiated
by the Consultant to enjoin or otherwise prevent such release.
7. Independent Contractor Relationship.
7.1 The parties intend that an independent contractor relationship is created by this
Agreement. The City is interested primarily in the results to be achieved; subject
to the scope of services and the specific requirements of this Agreement, the
implementation of services will lie solely with the discretion of the Consultant. No
agent, employee, officer or representative of the Consultant shall be deemed to be
an employee, agent, officer, or representative of the City for any purpose, and the
employees of the Consultant are not entitled to any of the benefits or privileges the
City provides for its employees. The Consultant will be solely and entirely
responsible for its acts and for the acts of its agents, employees, officers,
subcontractors or representatives during the performance of this Agreement.
7.2 In the performance of the services provided in this Agreement, Consultant is an
independent contractor with full authority to control and direct the performance of
the details of the work, however, the results of the work contemplated herein must
meet the approval of the City and shall be subject to the City's general rights of
inspection and review to secure the satisfactory completion thereof.
7.3 The Consultant shall comply with all State and Federal laws including, but not
limited to:
7.3.1 The definition requirements of RCW 50.04.140 (Employment Security).
7.3.2 RCW 51.08.195 (Industrial Insurance).
7.3.3 Obtain a City of Pasco business license.
7.4 The City may, at its sole discretion, require the Consultant to remove any employee,
agent or servant from employment on this Project who, in the City's sole discretion,
may be detrimental to the City's interest.
8. Indemnification.
8.1 The Consultant shall defend, indemnify, and hold harmless the City, its officers,
officials, employees, and volunteers harmless from any and all claims, injuries,
damages, losses or suits including attorney fees, arising out of or resulting from the
acts, errors or omissions of the Consultant in performance of this Agreement,
except for injuries and damages caused by the sole negligence of the City.
8.2 However, should a court of competent jurisdiction determine that this Agreement
is subject to RCW 4.24.115, then, in the event of liability for damages arising out
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WWTP Improvements Phase 1 — Construction Management Services Page 4 of 9
of bodily injury to persons or damages to property caused by or resulting from the
concurrent negligence of the Consultant, and the City, its officers, officials,
employees, and volunteers, the Consultant's liability, including the duty and cost
to defend, hereunder shall be only to the extent of the Consultant's negligence. It is
further specifically and expressly understood that the indemnification provided
herein constitutes the Consultant's waiver of immunity under Industrial Insurance,
Title 51 RCW, solely for purposes of this indemnification. This waiver has been
mutually negotiated by the parties. The provisions of this section shall survive the
expiration or termination of this Agreement.
8.3 No liability shall attach to the City by reason of entering into this Agreement except
as expressly provided herein.
8.4 This indemnification shall include damages, penalties and attorney fees sustained
as a result of Consultant's delayed or failed performance of Section 6 above.
9. Insurance. The Consultant shall procure and maintain for the duration of the Agreement,
insurance against claims for injuries to persons or damage to property which may arise
from or in connection with the performance of the work hereunder by the Consultant, its
agents, representatives, employees, or subcontractors. The Consultant's maintenance of
insurance as required by the Agreement shall not be construed to limit the liability of the
Consultant to the coverage provided by such insurance, or otherwise limit the City's
recourse to any remedy available at law or in equity.
9.1 Minimum Scope of Insurance. Consultant shall obtain insurance of the types and
coverage described below:
9.1.1 Automobile Liability insurance covering all owned, non -owned, hired and
leased vehicles. Coverage shall be at least as broad as Insurance Services
Office (ISO) form CA 00 01.
9.1.2 Commercial General Liability insurance shall be at least as broad as ISO
occurrence form CG 00 01 and shall cover liability arising from premises,
operations, stop -gap independent contractors and personal injury and
advertising injury. The City shall be named as an additional insured under
the Consultant's Commercial General Liability insurance policy with
respect to the work performed for the City using an additional insured
endorsement at least as broad as ISO endorsement form CG 20 26.
9.1.3 Workers' Compensation coverage as required by the Industrial Insurance
laws of the State of Washington.
9.1.4 Professional Liability insurance appropriate to the Consultant's profession.
9.2 Minimum Amounts of Insurance. Consultant shall maintain the following
insurance limits:
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WWTP Improvements Phase 1 — Construction Management Services Page 5 of 9
9.2.1 Automobile Liability insurance with a minimum combined single limit for
bodily injury and property damage of $1,000,000 per accident.
9.2.2 Commercial General Liability insurance shall be written with limits no less
than:
® $2,000,000 each occurrence; and
® $2,000,000 general aggregate;
9.2.3 Professional Liability insurance shall be written with limits no less than:
® $2,000,000 per claim; and
N $2,000,000 policy aggregate limit;
9.3 Other Insurance Provision. The Consultant's Automobile Liability, Professional
Liability, and Commercial General Liability insurance policies are to contain, or be
endorsed to contain that they shall be primary insurance as respect the City. Any
insurance, self-insurance, or self-insured pool coverage maintained by the City
shall be excess of the Consultant's insurance and shall not contribute with it.
9.3.1 The Consultant's insurance shall be endorsed to state that coverage shall not
be cancelled by either party, except after thirty (30) days prior written notice
by certified mail, return receipt requested, has been given to the City.
9.4 Acceptability of Insurers. Insurance is to be placed with insurers with a current
A.M. Best rating of not less than A: VII.
9.5 Verification of Coverage. Consultant shall furnish the City with original
certificates and a copy of the amendatory endorsements, including, but not
necessarily limited to, the additional insured endorsement, evidencing the insurance
requirements of the Agreement before commencement of the work.
9.6 Notice of Cancellation. The Consultant shall provide the City with written notice
of any policy cancellation within two (2) business days of their receipt of such
notice.
9.7 City Full Availability of Consultant Limits. If the Consultant maintains higher
insurance limits than the minimums shown above, the City shall be insured for the
full available limits of Commercial General and Excess or Umbrella liability
maintained by the Consultant, irrespective of whether such limits maintained by the
Consultant are greater than those required by this Agreement or whether any
certificate of insurance furnished to the City evidences limits of liability lower than
those maintained by the Consultant.
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WWTP Improvements Phase 1 — Construction Management Services Page 6 of 9
9.8 Failure to Maintain Insurance. Failure on the part of the Consultant to maintain the
insurance as required shall constitute a material breach of contract, upon which the
City may, after giving five (5) business days notice to the Consultant to correct the
breach, immediately terminate the Agreement or, at its discretion, procure or renew
such insurance and pay any and all premiums in connection therewith, with any
sums so expended to be repaid to the City on demand, or at the sole discretion of
the City, offset against funds due the Consultant from the City.
10. Nondiscrimination. In the performance of this Agreement, the Consultant will not
discriminate against any employee or applicant for employment on the grounds of race,
creed, color, national origin, sex, marital status, age or the presence of any sensory, mental
or physical handicap; provided that the prohibition against discrimination in employment
because of handicap shall not apply if the particular disability prevents the proper
performance of the particular worker involved. The Consultant shall ensure that applicants
are employed, and that employees are treated during employment in the performance of
this Agreement without discrimination because of their race, creed, color, national origin,
sex, marital status, age or the presence of any sensory, mental or physical handicap.
Consultant shall take such action with respect to this Agreement as may be required to
ensure full compliance with local, State and Federal laws prohibiting discrimination in
employment.
11. Covenant Against Contingent Fees. The Consultant warrants that it has not employed
nor retained any company, firm, or person, other than a bona fide employee working
exclusively for the Consultant, to solicit or secure this Agreement; and that it has not paid
or agreed to pay any company, person or firm, other than a bona fide employee working
exclusively for the Consultant, any fee, commission, percentage, brokerage fee, gift, or
other consideration contingent upon or resulting from the award or making of this
Agreement. For breach or violation of this warranty, the City shall have the right to
terminate this Agreement.
12. Assignment and Subcontracting.
12.1 The City has awarded this Agreement to the Consultant due to its unique
qualifications to perform these services. The Consultant shall not assign (or
subcontract other than as specifically identified in Exhibit A) its performance under
this Agreement or any portions of this Agreement without the prior written consent
of the City, which consent must be sought at least thirty (30) days prior to the date
of any proposed assignment.
12.2 Any work or services assigned or subcontracted hereunder shall be subject to each
provision of this Agreement including Section 6, Public Records; Section 10,
Nondiscrimination; proper bidding procedures where applicable; and all local, State
and Federal statutes, ordinances and guidelines.
12.3 Any technical or professional service subcontract not listed in this Agreement, must
have prior written approval by the City.
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WWTP Improvements Phase 1 — Construction Management Services Page 7 of 9
13. Termination.
13.1 Termination for Convenience. Either party may terminate this Agreement for any
reason upon giving the other party no less than ten (10) business days written notice
in advance of the effective date of such termination.
13.2 Termination for Cause. If the Consultant fails to perform in the manner called for
in this Agreement, or if the Consultant fails to comply with any other provisions of
this Agreement and fails to correct such noncompliance within five (5) business
days of written notice thereof, the City may terminate this Agreement for cause.
Termination shall be effected by serving a notice of termination on the Consultant
setting forth the manner in which the Consultant is in default. The Consultant will
only be paid for services and expenses complying with the terms of this Agreement,
incurred prior to termination.
14. General Provisions.
14.1 For the purpose of this Agreement, time is of the essence.
14.2 Notice. Notice provided for in this Agreement shall be sent by:
14.2.1 Personal service upon the Project Administrators; or
14.2.2 Certified mail to the physical address of the parties, or by electronic
transmission to the e-mail addresses designated for the parties below.
14.3 The Project Administrator for the purpose of this Agreement shall be:
14.3.1 For the City: Steve M. Worley, P.E., or his/her designee
Public Works Director
525 North 3'd
PO Box 293
Pasco WA 99301
WorleyS@pasco-wa.gov (e-mail address)
14.3.2 For the Consultant: Todd Jensen, or his/her designee
Project Manager
2805 St. Andrews Loop, Suite A
Pasco, WA 99301
Todd.JensenAhdrinc.com (e-mail address)
15. Dispute Resolution.
15.1 This Agreement has been and shall be construed as having been made and entered
into and delivered within the State of Washington and it is agreed by each party
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WWTP Improvements Phase 1 — Construction Management Services Page 8 of 9
hereto that this Agreement shall be governed by the laws of the State of
Washington.
15.2 In the event of a dispute regarding the enforcement, breach, default, or
interpretation of this Agreement, the Project Administrators, or their designees,
shall first meet in a good faith effort to resolve such dispute. In the event the dispute
cannot be resolved by agreement of the parties, said dispute shall be resolved by
arbitration pursuant to RCW 7.04A, as amended, with both parties waiving the right
of a jury trial upon trial de novo, with venue placed in Pasco, Franklin County,
Washington. The substantially prevailing party shall be entitled to its reasonable
attorney fees and costs as additional award and judgment against the other.
16. Nonwaiver. Waiver by the City of any provision of this Agreement or any time limitation
provided for in this Agreement shall not constitute a waiver of any other similar event or
other provision of this Agreement.
17. Integration. This Agreement between the parties consists in its entirety of this document
and any exhibits, schedules or attachments. Any modification of this Agreement or change
order affecting this Agreement shall be in writing and signed by both parties.
18. Authorization. By signature below, each party warrants that they are authorized and
empowered to execute this Agreement binding the City and the Consultant respectively.
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the
date first written above.
CITY OF PASCO, WASHINGTON
Dave Zabell — City Manager
ATTEST:
Debra C. Barham, City Clerk
APPROVED AS TO FORM:
Kerr Ferguson Law, PLLC, City Attorney
WIMM0 0F.1%►11
Paul Ferrier, Vice President
Professional Services Agreement — HDR Engineering, Inc. Agreement No. 21-024
WWTP Improvements Phase 1 — Construction Management Services Page 9 of 9
City of Pasco
Wastewater Treatment Plant Improvements
Construction Management Services
April 2021
2805 St Andrews Loop
Suite A
Pasco, WA 99301
(509) 546-2040
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FN
Table of Contents
Scopeof Services.........................................................................................................1
Background.........................................................................................................................1
Task 100 Coordination and Project Management.......................................................................1
Objective: ............................................................................................................................
1
HDRServices: .....................................................................................................................
I
ClientResponsibilities: ........................................................................................................
2
Assumptions: ....................................................................................................................... 2
Deliverables: .......................................................................................................................
2
Task 200 Construction Management and Administration Services.........................................2
Objective: ............................................................................................................................ 2
HDRServices: ..................................................................................................................... 2
Client Responsibilities: ........................................................................................................ 3
Assumptions: ....................................................................................................................... 4
Deliverables: ....................................................................................................................... 6
Task300 Field Services.................................................................................................................7
Objective: ............................................................................................................................ 7
HDRServices: ..................................................................................................................... 7
Client Responsibilities: ........................................................................................................ 8
Assumptions: ....................................................................................................................... 8
Deliverables: ....................................................................................................................... 9
Task 400 SRF Funding Progress Reporting..............................................................................10
Objective: ..........................................................................................................................
10
HDRServices: ...................................................................................................................
10
Client Responsibilities: ......................................................................................................
10
Assumptions: .....................................................................................................................
10
Deliverables: .....................................................................................................................
10
Task 500 Start-up and Training Support ....................................................................................10
Objective: ..........................................................................................................................
10
HDRServices: ...................................................................................................................
10
ClientResponsibilities: ......................................................................................................
11
Assumptions: .....................................................................................................................
11
Deliverables: .....................................................................................................................
11
Task 600 Materials Testing and Special Inspection Services.................................................11
Objective: ..........................................................................................................................
11
Assumptions: .....................................................................................................................
12
Deliverables: .....................................................................................................................
12
Task 700 Construction Close-Out..............................................................................................12
HDRServices: ...................................................................................................................
12
Assumptions: .....................................................................................................................
13
Deliverables: .....................................................................................................................
14
Task 800 Additional Unanticipated, Urgent, or Special Services...........................................14
HDRServices: ...................................................................................................................
14
Pasco WWTP Improvements Phase 1 i Scope of Services
FEZ
Assumptions: ..................................................................................................................... 14
Deliverables: ..................................................................................................................... 14
Schedule......................................................................................................................14
Compensation.............................................................................................................14
Pasco WWTP Improvements Phase 1 ii Scope of Services
Scope of Services
Background
The City of Pasco has designed proposed Phase 1 improvements to their Wastewater Treatment Plant
(WWTP) in accordance with Department of Ecology design manual ("Orange Book"). Design documents
for the project received approval from Ecology on December 15, 2020.
The 5.4 million gallon per day WWTP is located on 27.5 acres in the southeast region of the City and
provides physical and biological treatment of the collected incoming wastewater prior to discharge of
disinfected water to the Columbia River. Original construction of the facility was in 1954 and was
subsequently upgraded in the 1970s, 1990s, 2000s and 2010s.
Improvements and modifications currently designed to the WWTP include construction of new primary
effluent structures and piping, two new aeration basins, alterations to two existing aeration basins, a
blower building expansion, addition of two new blowers, modifications to two existing blowers, RAS pump
station distribution improvements, a new effluent flowmeter facility, approximately 1,150 feet of new 42 -
inch diameter outfall piping, new primary power switchgear, associated electrical and control systems,
associated site work and yard piping, and other appurtenances as necessary to complete the project.
WWTP improvements also include the demolition of the existing trickling filter and selected items.
Expected construction duration for the project is anticipated as 26 months.
Task 100 Coordination and Project Management
Objective:
The purpose of this task is to monitor, control and adjust scope, schedule, and budget as well as provide
monthly status reporting, accounting, and invoicing for Contract Administration and Construction
Observation for the project. This includes coordination with the City, Design Engineer, Implementation
Programmer, and Materials Testing consultants hired by the City.
HDR Services:
1. Coordinate and manage the HDR project team.
2. Coordination with City (CIP Group and Operations Staff), Design Engineer, Implementation
Programmer, and Materials Testing consultant hired by the City.
3. Prepare a Construction Management Plan to clearly communicate objectives, scopes, budgets,
schedule, contact information, roles and responsibilities, construction quality assurance,
communications protocols, health and safety requirements for field work, and guidelines to project
team members.
4. Prepare and provide monthly invoices formatted in accordance with contract terms. Monthly
invoice to include a progress report describing services completed during the month, services
planned for the next month, needs for additional information, scope/schedule/budget status,
schedule update and financial status summary.
5. Conduct a Project Approach and Resource Review (PARR) to review the project, team, and
resources needed for the project with senior management.
6. Project Manager will participate in a weekly one half-hour project management meeting (WebEx
or by telephone depending on attendees) with the City's Project Manager to review project status,
scope, schedule, and budget.
Pasco WWTP Improvements Phase 1 1 Scope of Services
7. Prepare and provide a weekly progress report to include planned work scheduled for the week,
scheduled shut -downs, and potential schedule and or vendor delays.
Client Responsibilities:
1. Participate in project management meetings.
2. Timely processing and payment of invoices.
3. Review and process contract change requests and amendments, if needed.
Assumptions:
1. The project duration for Construction Administration and Construction Observation services will
be 28 months from Notice to Proceed. The last two months are following Contractor's Final
Completion.
2. Weekly project management meetings will be conducted with the Consultant and the City project
manager and will last 0.5 hours.
3. Up to 28 monthly invoices and progress reports will be prepared.
4. Invoices will be HDR standard invoice format.
Deliverables:
1. Construction Management Plan (PDF file).
2. Monthly invoice and progress report (e-mailed PDF).
3. Weekly progress report (e-mailed PDF).
4. Project management meeting agenda and notes (e-mailed draft native and final PDF).
Task 200 Construction Management and Administration
Services
Objective:
The Consultant will furnish a Project Manager and field staff to administer the construction contract and
observe construction of the project. The Consultant will administer the contract in accordance with the
terms and conditions of the Construction Contract. The project contract includes EJCDC General
Conditions.
HDR Services:
1. Schedule of Values Review: Review Contractor's Schedule of Values (cost breakdown) by
comparison to Engineer's Opinion of Probable Construction Cost to establish a reasonably
balanced distribution of costs to the various elements of the total construction to serve as a basis
for progress payments and determination of cost impact of changes.
2. Contractor's Baseline Schedule and Updates Review: Review Contractor's Baseline Schedule in
accordance with Contract Documents. Review Contractor's monthly schedule updates in
accordance with Contract Documents. Provide comments to Contractor through the Shop
Drawing process.
3. Submittals: Coordinate the review by the Design Engineer of shop drawings, operations and
maintenance manuals, diagrams, illustrations, catalog data, schedules and samples, the results
of tests and inspections, and other data which the Contractor is required to submit. These shall
be reviewed for conformance to the design intent of the Project and for compliance with the
information given in the Contract Documents.
Pasco WWTP Improvements Phase 1 2 Scope of Services
4. Request for Information (RFI): Provide responses to questions by the Contractor on the drawings,
specifications, or other Contract documents that do not involve design intent. If RFI requires
interpretation of design intent, Consultant shall coordinate review and response of RFI with the
Design Engineer.
5. Contractor's Application for Payment Review and Processing: Review draft application for
payment in comparison to progress of the work. Make notations of deficient work not
recommended for payment until corrected; deletion of payment for stored materials and/or
equipment which do not have approved shop drawings and/or proper invoices; reduction of value
for partially completed items claimed as complete. Execute completed applications for payment
indicating appropriate retainage and amount recommended for payment and transmit to City for
processing of payment.
6. Certified Payroll and Prevailing Wage Intents and Affidavits: Review Contractor certified payroll
reports and verify prevailing wage intents and affidavits.
7. Field Orders: Provide coordination and review to identify the need for minor changes in the Work
consistent with the design intent which do not require a change in Contract Time or Contract
Price.
8. Change Proposal Requests: Provide coordination and review to identify the need for changes to
Work consistent with the design intent which require changes in Contract Price and/or Contract
Time.
9. Work Change Directives: Provide a directive to Contractor when fair and reasonable pricing for a
change item cannot be negotiated or when a change item is critical to the project schedule.
10. Change Orders: Coordinate the combining of change documentation into Change Orders for
execution by Contractor and City.
Contract Administration and Document Management
Pre -Construction Conference: Prepare, document and conduct a Pre -Construction Conference
with the City, City consultants and the Contractor. The purpose of this Conference is to establish
a working understanding among parties as to the Work, discuss the construction schedule and
activities, discuss the schedule of submittals, discuss the schedule of values, discuss procedures
for handling shop drawings and other submittals, discuss procedures for processing applications
for payment, discuss requirements for maintaining records, discuss impacts to existing utilities,
establish dates for substantial and final completion, and discuss other requirements of the
Contract Documents.
2. Document Management System: Maintain an internal electronic Document Management System
(DMS) for receiving, logging and tracking project electronic files. Electronic files to be included
are field reports of project activities, digital photographs, summary notes of meetings and
conferences, material testing logs, action item log, work deficiency checklists, contractor payment
certifications, submittals, RFIs, schedules, Field Orders, Change Proposal Requests, Work
Change Directives, Change Orders, and correspondence between the Consultant, City, City
consultants, Contractor, utility companies/agencies, and other parties.
Client Responsibilities:
1. City Project Manager and/or City representatives, as designated, will attend site visits,
conferences, meetings, field observations, etc. as needed or as desired to assure City project
objectives are achieved.
2. City will provide Operations staff input and coordination to the Contractor for configuration of the
system controls, and system control integration into the City's overall operations command
system. It is assumed that City Operations staff will attend programming implementation
meetings.
Pasco WWTP Improvements Phase 1 3 Scope of Services
Assumptions:
1. Contractor's Baseline Schedule and Updates Review
a. Following the initial Baseline Schedule, the Contractor will submit monthly schedule updates.
b. Up to twenty six (26) project schedule updates will be reviewed by Consultant.
c. For the purposes of estimating, it is assumed that each schedule update review will take two
(2) hours of Consultant team member time to review and process.
2. Submittals
a. Contractor will prepare a listing of submittals and dates of expected submittal, coordinated
with supply contract schedules to allow adequate time for review, resubmittal, and review to
meet the construction schedule.
b. Consultant will receive, track, transmit, and coordinate submittal review to be performed by
Design Engineer and transmit submittal response back to Contractor.
c. It is assumed the consultant will process up to 100 initial submittal reviews with up to 40
additional resubmittals with an average of 1 hour per submittal.
3. Request for Information
a. Consultant's review of RFIs regarding the design will be advisory and complementary to the
design intent.
b. The fee for this sub -task is based upon receiving and responding up to 100 RFIs that do not
involve design intent and up to 100 RFIs that do involve design intent.
c. Actual review and response time may vary depending upon clarity and complexity of the RFI.
It is estimated that, on average, it will take two (2) hours of Consultant team member time to
review and respond to each RFI not involving design intent and one (1) hour of Consultant
team member time to review and respond to each RFI involving design intent. Design
Engineer will provide design drawings or sketches if needed for RFI response.
4. Contractor's Application for Payment Review
a. The draft and final payment application requests will be submitted by Contractor each month
on days agreed upon to meet City's processing schedule requirements.
b. Consultant's recommendations for payment can be modified until final payment is approved
and authorized by City.
c. Up to twenty six (26) payment applications will be reviewed by Consultant.
d. For the purposes of estimating, it is assumed that each payment application will take two (2)
hours of Consultant team member time to review and process.
5. Certified Payroll and Prevailing Wage Intents and Affidavits
a. Consultant will review Contractor's intent to pay prevailing wages.
b. Certified payroll reports will be submitted by Contractor monthly.
c. Up to 26 certified payroll reviews will be conducted by Consultant.
d. For the purposes of estimating, it is assumed that each monthly certified payroll report review
will take two (2) hours of Consultant team member time to review.
6. Field Orders
a. Field Orders may be generated from responses to RFIs, design changes, Contractor initiated
changes, City initiated changes, or unanticipated conditions.
b. The fee for this task is based upon preparing and processing up to ten (10) Field Orders.
Pasco WWTP Improvements Phase 1 4 Scope of Services
c. Actual preparation and processing time may vary depending upon the complexity of the Field
Order. It is estimated that, on average, it will take three (3) hours of Consultant team member
time to prepare and process each Field Order.
7. Change Proposal Requests
a. Negotiations between Consultant and Contractor are not binding until accepted by the City.
b. The fee for this sub -task is based upon preparing, processing, and negotiating pricing of up to
twenty (20) Change Proposal Requests.
c. Actual preparation, processing, and negotiating time may vary depending upon the
complexity of the Change Proposal Request. It is estimated that, on average, it will take eight
(8) hours of Consultant team member time to prepare, process, review cost estimates, and
negotiate pricing for each Change Proposal Request.
8. Work Change Directives
a. The fee for this task is based upon preparing and processing up to twenty (20) Work Change
Directives.
b. Actual preparation, processing, and review time may vary depending upon the complexity of
the Work Change Directive. On average, it is estimated that it will take six (6) hours of
Consultant team member time to prepare, process, and review each Work Change Directive.
9. Change Orders
a. City has the sole responsibility to authorize any changes to the construction contract.
b. The fee for this task is based upon preparing and processing up to twenty seven (27) Change
Orders — one (1) every other month through substantial completion and one (1) finalizing
Change Order for each project. Actual preparation and processing response time may vary
depending upon the complexity of the Change Order. It is estimated that, on average, it will
take six (6) hours of Consultant team member time to prepare and process each Change
Order.
c. City will provide Consultant with copies of the fully executed Change Order after signed by
City and Contractor.
10. Pre -Construction Conference
a. Pre -Construction Conference will occur by WebEx or City conference facility.
b. Up to (10) hard copies of the Pre -Construction Conference agenda will be furnished by the
Consultant.
c. We have budgeted 10 hours for a Consultant staff member time for preparation, attendance
and meeting note preparation.
11. Document Management System
a. Consultant will use Consultant's Project Tracker and Bentley ProjectWise for the Document
Management System.
b. Consultant will not maintain a hard copy of documentation in addition to the Document
Management System.
c. It is estimated that, on average, it will take twelve (12) hours per week of Consultant team
member time to maintain the Document Management System.
12. Additional or extended services will be provided under a separate negotiated contract
amendment during construction if necessary due to circumstances beyond the control of the
Consultant.
Pasco WWTP Improvements Phase 1 5 Scope of Services
Deliverables:
1. Contractor's Baseline Schedule and Updates Review
a. Review comments on Baseline Schedule and Updates
2. Submittal Review
a. Contractor's approved Shop Drawing Submittal Schedule transmitted to City and Design
Engineer members via e-mail in .pdf format.
b. Assembled comment sheets in each submittal file in the DMS.
c. Shop drawing responses transmitted to Contractor, Design Engineer and City via e-mail in
.pdf format.
3. Request for Information
a. Response supporting information filed in the DMS.
b. RFI responses transmitted to Contractor, City, and Consultant's team members via e-mail in
.pdf format.
4. Contractor's Application for Payment Review
a. Consultant's recommendation for payment of Contractor's Payment Application Requests
transmitted to City via e-mail in .pdf format with appropriate attachments, such as invoices for
stored materials.
5. Field Orders
a. Supporting information filed in the DMS.
b. Field Orders transmitted to Contractor, City, and Consultant's team members via e-mail in
.pdf format.
6. Change Proposal Requests
a. Change Proposal Request supporting information filed in the DMS.
b. Change Proposal Requests transmitted to Contractor, Design Engineer and City via e-mail in
.pdf format.
c. Engineer's Decision transmitted to Contractor, Design Engineer and City via e-mail in .pdf
format.
7. Work Change Directives
a. Work Change Directive supporting information filed in the DMS.
b. Work Change Directives transmitted to Contractor, Design Engineer and City via e-mail in
.pdf format.
8. Change Orders
a. Change Order supporting information filed in the DMS.
b. Change Order, including supporting information for each Change Order, transmitted to
Contractor, Design Engineer and City via e-mail in .pdf format.
9. Pre -Construction Conference
a. Draft Pre -Construction Conference agenda transmitted to City, City Consultants and
Contractor via e-mail in .pdf format.
b. Final Pre -Construction Conference agenda transmitted to City, City Consultants and
Contractor via e-mail in .pdf format and hard copies delivered at conference.
Pasco WWTP Improvements Phase 1 6 Scope of Services
c. Pre -Construction Conference notes transmitted to City, City Consultants and Contractor via
e-mail in .pdf format and filed in the DMS.
10. Progress Meetings with City
a. City Coordination Meeting agendas transmitted to City via e-mail in .pdf format.
11. Document Management System
a. Filing system index transmitted to City and Design Engineer via e-mail in .pdf format, if
requested.
b. Tracking logs for shop drawing transmittals, Requests for Information, Field Orders, Change
Proposal Requests, Change Orders, and work deficiency checklists transmitted to City and
Contractor via e-mail in .pdf format.
Task 300 Field Services
Objective:
Determine substantial conformance of the completed construction with the requirements of the Contract
Documents through observation of the Work.
HDR Services:
This task includes services related to providing observation of field activities. Specific activities conducted
by Consultant will include the following:
Construction Observation and Administration
1. General Construction Observation:
a. Observe, record, and report Contractor's daily work progress to determine the Work observed
is in general conformance with the requirements of the Contract Documents for work
associated with the Project.
b. Document activities observed making note of deficiencies and any issues requiring
resolution. Maintain work deficiency log in the DMS.
c. Create daily field reports defining specified work completed, Contractor work force figures,
force account labor, equipment and materials tracking, progress made on the controlling
activity established by the approved construction schedule, job site visitors, and weather
conditions.
d. Review approved shop drawings and apply them to the conducting of observations.
e. Photograph construction to document progress or deficiencies, and log photos in the DMS.
f. Conduct, or coordinate the conduct of, specified inspections and document results.
2. Notify Contractor when written verification from the Materials Testing City consultant
representative has been obtained stating that acceptable subgrade preparation is provided for
structures and is ready to receive concrete for foundations and structural slabs on grade.
3. Monitor the prequalification of soils and concrete materials, and coordinate in-place moisture and
density testing and the sampling and testing of concrete (see Task 600).
4. Observe and document pressure testing of interior and exterior piping systems.
5. Review stored materials and/or equipment for quantity determination for Contractor payment and
to verify that equipment and/or materials are adequately protected until installed. Consultant will
notify Contractor if additional measures are required to protect the equipment.
Pasco WWTP Improvements Phase 1 7 Scope of Services
6. Develop and provide to Contractor an on-going list of items requiring correction to encourage
correction of noted construction deficiencies, including:
a. Monitor and document construction throughout the project duration and identify deficient
items.
b. Provide Contractor with an updated list of non -conforming items at construction progress
meetings.
c. As deficiencies are corrected, revise the list by indicating corrected status.
d. Utilize the deficiencies list to aid in identifying appropriate retainage amounts near project
completions.
e. Issue Non -Conformance Reports for deficiencies not being acknowledged or addressed by
Contractor with corrective measures or corrective action plans.
7. Review tagging of equipment to verify conformance with approved registers for equipment,
valves, and other items designated to be tagged by the Contract Documents.
8. Assist and support the City and Contractor in coordinating with Port of Pasco, WSDOT,
neighboring property owners and other project stakeholders.
9. Weekly Construction Meetings: Conduct weekly construction meetings with the Contractor's
representative(s) and City's Representatives to assist in implementing the construction process.
Prepare and send out an agenda before the meetings and summary notes after the meetings.
Project Engineer and other design personnel will participate in the meetings by teleconference as
necessary. Conduct an additional meeting following the Construction Meeting with HDR and the
City Representatives.
Client Responsibilities:
1. Arrange for (through its Contract with the Contractor) safe access to and make provisions for the
Consultant to enter upon public and private property as required for the Consultant to perform
services under the Agreement.
2. Attend initial construction conferences, design and construction progress and other job related
meetings, and Substantial Completion and final payment inspections.
3. Provide Consultant with the findings and reports generated by the entities providing laboratory,
inspection, or monitoring services other than those being provided by Consultant or included with
Task 600.
4. Additional or extended services will be provided under a separate negotiated contract
amendment during construction if necessary due to circumstances beyond the control of the
Consultant.
Assumptions:
1. Consultant's observation of the work performed under the construction contract shall not relieve
Contractor from responsibility for performing work in accordance with applicable contract
documents.
2. Consultant shall not control or have charge of, and shall not be responsible for construction
means, methods, techniques, sequences, procedures of construction, contractor health or safety
programs or precautions connected with the work and shall not manage, supervise, control or
have charge of construction.
3. The standard of care for Consultant's services shall be the care and skill ordinarily used by
members of Consultant's profession practicing under the same or similar circumstances at the
same time and in the same locality.
4. Observations will be performed in accordance with industry -recognized standard practices.
Pasco WWTP Improvements Phase 1 8 Scope of Services
5. Contractor is responsible for compliance with permit conditions; therefore, Consultant cannot
ensure Contractor's compliance with permit conditions. Consultant will only notify City of
observed conditions and violations.
6. Monitoring removal and/or disposal of contaminated materials is not included.
7. The fee for construction observation is based upon field observation from a single Resident
Project Representative (RPR) for twenty six (26) months at forty (40) hours per week.
8. Budget includes expenses for lodging, vehicle and travel.
9. Normal working hours for Consultant observation staff and Contractor will coincide with normal
construction working hours: Monday through Friday, 7:00 am to 4:00 pm.
10. Should Contractor elect to perform work outside of normal working hours, on Saturday, Sunday,
or legal holiday, Consultant will require that City authorize field observation services prior to
Consultant starting observation. We have budgeted 80 hours for unanticipated work hours (e.g.
unanticipated shut -downs and start-up activities.)
11. When full time observation is not required by contractor activities, Resident Project
Representative (RPR) will assist with other activities such as shop drawing reviews, responses to
RFIs, and review of change proposal pricing, when activities are within his capabilities and
expertise.
12. We have budgeted forty (40) hours for two Consultant team members for project stakeholder
assistance.
13. Weekly Construction Progress Meetings
a. Weekly Construction Progress Meetings will occur at the Contractor's or Consultant's
construction trailer at the project site and by WebEx; and will involve up to two (2) Consultant
team members and the RPR, and each meeting will last up to one and half (1.5) hours each
(One (1) hour for Construction Meeting and one half (.5) hour for follow-up meeting). One
Consultant team member will attend by WebEx or phone. We have budgeted four (4) hours
for each Weekly Construction Progress Meeting.
b. Consultant will prepare an agenda for the first Construction Progress Meeting. Notes from the
previous meeting will be used as the agenda for subsequent meetings updated with current
issues or concerns.
c. Construction Progress Meeting agendas will include current logs of outstanding shop drawing
submittals, three-week look ahead schedule, requests for information responses and an
updated action item list. Agendas will also include time for Contractor to summarize work
completed since the last Progress Meeting, work projected for the following month and a list
of outstanding action items separated into internal and external action items.
d. Up to one hundred twelve (112) progress meetings are included for this task.
Deliverables:
1. Daily Field Inspection Reports filed in the DMS.
2. Photographs filed in the DMS.
3. Weekly Construction Progress Meetings
a. Construction Progress Meeting agenda transmitted to City and Contractor via e-mail in .pdf
format to progress meetings and delivered at meetings. Outstanding action items for the
Contractor will be included with the Construction Meeting agenda and for the Owner in the
follow-up meeting.
b. Construction Progress Meeting notes transmitted to City and Contractor via e-mail in .pdf
format and filed in the DMS.
Pasco WWTP Improvements Phase 1 9 Scope of Services
Task 400 SRF Funding Progress Reporting
Objective:
Assist the City with SRF Funding progress reporting
HDR Services:
This task includes services related to assisting the City with development of Progress Reports to be
submitted with each SRF payment request. Progress Reports will contain a summary of project task
accomplishments and a percent the project is complete, reasons for delays and cost overruns, and
summary actions of significant developments that may occur between Progress Reports. A final Closeout
Progress Report summary will also be developed.
Client Responsibilities:
1. Provide Consultant with schedule of planned payment requests.
Assumptions:
1. The budget of this task is based on Consultant providing up to eight (8) Progress Reports and
one (1) final Closeout Progress Report at four (4) hours per Progress Report.
Deliverables:
1. Progress Report via e-mail in .pdf format.
Task 500 Start-up and Training Support
Objective:
Assess overall performance of equipment and systems installed as part of this project.
HDR Services:
This task includes services related to training operations staff and testing the process systems to verify
intended operation. Specific activities conducted by Consultant will include the following:
1. Provide start-up coordination between City Operations Staff, Design Engineer, Implementation
Programmer, and Contractor during start-up of new equipment.
2. Conduct start-up service for each project element or unit. Start-up means placing the equipment
into operation for its intended purpose and using the intended process material. Start-up services
will include the following activities:
a. Review and approve equipment supplier training agendas and training material outlines as
provided by Contractor. Using discretion based on experience with vendor training, enforce
contract provisions for vendor training duration.
b. Coordinate vendor training schedule with Contractor and plant staff for vendor training.
c. Review Contractor's Start-up Plan to include shutdown requirements, testing logs,
manufacturer's services, installation certifications, operator training, functional testing, clean
water performance testing and operational testing.
d. Schedule and conduct start-up review meetings between City Operations Staff, Design
Engineer, Implementation Programmer, and Contractor
e. Verify equipment is ready for functional, clean water performance and operational testing.
Pasco WWTP Improvements Phase 1 10 Scope of Services
f. Verify the manufacturer's field service forms have been completed for each piece of
equipment.
g. Verify pipe pressure tests and concrete water tightness tests have been conducted.
h. Verify rotating equipment has been bumped to check for proper operation and rotation.
L Verify instrument calibration and loop testing is complete.
j. Coordinate with City Operations Staff, Design Engineer, Implementation Programmer, and
Contractor for process material to be introduced to the process in such a way that avoids or
reduces the impact to the rest of the plant.
3. Monitor Manufacturer's Field Services and training of City personnel required by the Contract
Documents to be performed by the Contractor.
4. Observe Contractor's clean water testing. The clean water test occurs prior to start-up and uses
non -potable (where possible) and potable water to demonstrate the functionality of new
equipment and controls.
5. Observe 7 -Day Start-up Test. The 7 -Day Start-up Test occurs following clean water testing to
include the overall process system, or a portion thereof, that performs a specific function.
Client Responsibilities:
1. Coordinate with Consultant the City staff schedules and availability for vendor training.
Assumptions:
1. Implementation programming services will be procured by the City. HDR will lead coordination on
implementation programming.
2. The budget for this task is based upon commissioning services from three (3) Consultant team
members for a total of 80 hours and up to five (5) site visits for up to 8 hours each.
Deliverables:
1. Reviewed equipment supplier training agendas, materials and schedules.
2. Reviewed Contractor Start-up Plan.
3. Completed Manufacturer's Field Services, calibration and loop testing forms.
4. Completed clean water testing checkout forms.
5. Completed 7 -Day Start-up Test checkout form.
Task 600 Materials Testing and Special Inspection Services
Objective:
Coordinate special inspection and testing services required by the International Building Code (IBC), the
project structural notes and City Building Department for designated structural components of
construction. Services will be completed in accordance with ASTM International (ASTM) test methods and
applicable sections contained in the American Concrete Institute (ACI) Manual of Concrete Practice, and
American Welding Society (AWS) Structural Welding Code.
HDR Team Materials Testing and Special Inspection Services:
This task includes services related to geotechnical services for the project. Specific activities conducted
by Consultant will include the following:
Pasco WWTP Improvements Phase 1 11 Scope of Services
1. Earthwork: Includes periodic observation during soil improvement, site preparation, in-place
density testing of structural fill placed a building floor slab, foundation grade, hot -mix asphalt
(HMA) pavements, and within utility trenches.
2. Reinforced Concrete: Includes mix design review; periodic reinforcing steel placement inspection;
field testing for slump, unit weight, entrained air and temperature; preparing concrete test
cylinders; and inspection during site -cast structural concrete placement for foundations, floor
slabs, columns and walls.
3. Structural Steel Framing/Anchorages/High-Strength Bolts: Review and inspect structural steel
materials; high-strength bolts; anchor bolts and threaded rods; weld filler material; welding
procedures and welder qualifications; framing requirements; reviewing high-strength bolting
materials and procedures; and periodic inspection of field -welded structural steel connectors.
4. Sample Retrieval and Laboratory Testing: Collect and transport samples of on-site and imported
soil that will be used as structural fill, concrete samples obtained from the project site to
laboratory in Spokane. Laboratory services will include compaction tests and gradation analyses
of structural fill and curing and unconfined compression testing of concrete samples. HMA
samples will be analyzed for theoretical Rice density, oil content, and gradation of extracted
aggregate.
Assumptions:
1. Materials Testing and Special Inspection Services firm will be procured by the City.
Deliverables:
1. Summaries of daily reports, materials testing information, and special inspections generated by
Materials Testing and Special Inspection Services firm.
Task 700 Construction Close -Out
Objective:
Achieve an orderly, well-documented and complete close-out of the construction contract.
HDR Services:
This task includes services related to closing out the construction contract. Specific activities conducted
by Consultant will include the following:
Substantial Completion Inspections
1. Receive and review Contractor's required substantial completion submittal, and determine if
Project is ready for substantial completion inspection, including:
a. Develop substantial completion submittal checklist.
b. Verify submittal of required documents.
c. Review Contractor's punchlist and Consultant's progressive list of incomplete and deficient
items and determine if the substantial completion inspection is appropriate in accordance with
Contract requirements.
d. Schedule substantial completion inspection or notify Contractor that the Work has not
progressed to point of substantial completion as defined by the Contract Documents.
2. Coordinate, conduct and document the substantial completion inspection and issuance of the
Certificate of Substantial Completion including:
a. Notify City and design team members of date of substantial completion inspection.
Pasco WWTP Improvements Phase 1 12 Scope of Services
b. Prepare and distribute the punchlist format to the parties conducting the inspection.
c. Conduct the substantial completion inspection.
d. Compile the punchlist and identify the tentative date of substantial completion and prepare
and issue tentative Certificate of Substantial Completion to City for review and concurrence.
e. If there are multiple portions of the Work with different substantial completion dates, prepare
a summary of the dates of expiration of the various Correction Periods.
f. Upon concurrence of City, issue the definitive Certificate of Substantial Completion and
punchlist setting the date of Substantial Completion.
3. Review progress of corrective action on punchlist items and periodically update and re -issue the
punchlist and issuance of Certificate of Substantial Completion for the entire or designated
portions of the Work.
Final Completion Inspection
1. Receive and review Contractor's required final completion submittal.
2. Coordinate and attend the final inspection meeting and physical walk-through of the Project,
including:
a. Schedule the final inspection date and notify Contractor, City and any Regulatory Agencies.
b. Assemble final completion submittal documents, required by the General Conditions of the
Contract Documents, for the final inspection meeting and review them with the various
parties.
c. Conduct, document and distribute the findings of the final inspection.
3. Collect close-out documents required by the Contract Documents and forward the documents
along with Contractor's Final Application and Certificate for Payment to City for processing by
City.
Record Drawings
1. Consultant will monitor the status of Contractor's red -line record drawings every other week at the
Construction Progress Meetings.
2. Consultant team members will document changes due field adjustments in record drawings as
they occur.
3. Coordinate transmitting Consultant and Contractor red -lines to Design Engineer.
Closeout Files and Documentation
1. Consultant will provide the City with a digital and single hard copy of files from Document
Management System.
Assumptions:
1. Substantial Completion Inspections and Final Completion Inspection will occur at the project site,
will involve up to two (2) Consultant team members, and will last up to four (4) hours each.
2. Contractor will red -line a full size (24 IN x 36 IN) hard copy of the construction contract
documents on a monthly basis to incorporate RFIs, Field Orders, Change Proposal Requests,
submittal data, and changes based on records received from both Consultant, Design Engineer
and City.
Pasco WWTP Improvements Phase 1 13 Scope of Services
Deliverables:
1. Certificates of Substantial Completion and punchlist transmitted to City and Contractor via e-mail
in .pdf format.
2. Certificate of Final Completion with Contractor's Final Application and Certificate for Payment
transmitted to City and Contractor via e-mail in .pdf format.
3. Consultant and Contractor hard copy red -lines.
4. A single hard and digital copy of project files from the Document Management System. Digital file
will be delivered via flashdrive in .pdf format.
Task 800 Additional Unanticipated, Urgent, or Special
Services
Objective:
Allow for cost of unanticipated, but necessary additional Consultant services.
HDR Services:
1. This task includes an allowance for unanticipated services. Specific activities conducted by
Consultant will include the following:
2. Consultant will provide additional services which are unplanned, urgent and/or critical to
maintaining the project schedule and progress of the work.
3. The services for this task must be specifically scoped, agreed to and authorized in writing by City
prior to performing the work.
4. An allowance of $41,000 has been included for additional unanticipated, urgent or special
services.
Assumptions:
1. Assumptions will be developed for each specific authorization.
2. Additional unanticipated, urgent or special services provided by a sub -consultant and contracted
through Consultant are allowed under this task with appropriate Consultant markup.
Deliverables:
1. As defined in future work authorizations.
Schedule
The schedule for completing this scope of work is 28 months from Notice to Proceed.
Comoensation
HDR's total compensation for services provided pursuant to this agreement, including labor and overhead
costs and expenses shall not exceed $1,489,148.96 without written authorization by the City.
Pasco WWTP Improvements Phase 1 14 Scope of Services
Task
Description
Labor
Hours
HDR Labor
Exile Res
Subconsultant
Labor
Total Cost
100
Coordination and Project
Management
712
$182,582.49
$45.00
$0.00
$182,627.49
Todd Jensen
547
Troy Gibbs
72
Mary Scalise
2
Erik Simmons
30
Matt Raclawski
61
200
Construction
Management and
Administrative Services
2526
$345,698.28
$2,995.00
$0.00
$348,693.28
Todd Jensen
207
Troy Gibbs
689
Mary Scalise
1440
Ryan Oberg
130
John Koch
20
Sarah Lingley
40
300
Field Services
5104
$776,940.95
$77,408.00
$0.00
$854,348.95
Todd Jensen
168
Troy Gibbs
280
Mike Soucie
4560
Ryan Oberg
26
400
SRF Funding Compliance
and Reporting
36
$6,833.89
$45.00
$0.00
$6,878.89
Troy Gibbs
36
Pasco WWTP Improvements Phase 1 15 Scope of Services
500
Start-up and Training
Support
138
$30,285.29
$45.00
$0.00
$30,330.29
Todd Jensen
3
Troy Gibbs
8
Ryan Oberg
75
Ed Griffenberg
52
600
Materials Testing and
Special Inspection
Services
26
$4,935.59
$0.00
$0.00
$4,935.59
Troy Gibbs
26
700
Construction Close-out
96
$17,223.08
$675.00
$0.00
$17,898.08
Todd Jensen
8
Troy Gibbs
72
Mary Scalise
16
800
Additional Unanticipated,
Urgent, or Special
Services
0
$0.00
$39,805.83
$0.00
$39,805.83
3% Markup on
Expenses
$0.00
$3,630.56
$0.00
$3,630.56
Total
8326
$1,364,499.57
$124,649.39
$0.00
$1,489,148.96
Pasco WWTP Improvements Phase 1 16 Scope of Services
Staff Name
Simmons Erik A
Jensen, Todd R
Gibbs, Troy M
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Scalise, Mary A
Oberg, Ryan K
Koch, John E
Lingley, Sarah H
Griffenberg, Ed C
Raclawski, Matt R
HDR 2021 Billing Rates
Position/Title
are
Principal In -Charge
Project Manager
Project Engineer
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Representative
Document Controls
Technical Advisor
Technical Advisor
Project Engineer (Backup)
Operations Specialist
Project Controller
Billing Rates
$212.67
$274.92
$185.40
$140.88
$79.56
$204.57
$281.61
$154.71
$229.38
$132.00
Pasco WWTP Improvements Phase 1 17 Scope of Services