HomeMy WebLinkAbout4006 Resolution - WWTP Sole Source Purchase InstrumentationRESOLUTION NO. 4006
A RESOLUTION OF THE CITY OF PASCO, WASHINGTON,
WAIVING THE COMPETITIVE BIDDING REQUIREMENTS AND
APPROVING THE PURCHASE OF INSTRUMENTATION SYSTEM
COMPONENTS FROM HACH FOR THE MUNICIPAL WASTEWATER
TREATMEMT PLANT.
WHEREAS, it is critical for the City of Pasco to have proper instrumentation components
to control other equipment at the Wastewater Treatment Plant (WWTP); and
WHEREAS, the City has need to purchase a number of probes sensors an controllers and
appurtenances as part of the Wastewater Treatment Plant (WWTP) improvements project; and
WHEREAS, the City currently uses Hach Instrumentation as a part of its standardized
system at the Municipal WWTP; and
WHEREAS, the City has supporting infrastructure and equipment existing and proposed
that is directly affected by the compatibility of the selected instrumentation components; and
WHEREAS, the Council of the City of Pasco hereby determines that the paramount
considerations in the acquisition of Hach Instrumentation is compatibility with existing equipment,
inventory and integration systems; and
WHEREAS, the design consultant for the project has identified the proposed
improvements at the Municipal WWTP requires the purchase of Instrumentation System
components as defined in Exhibit A; and
WHEREAS, the design consultant for the project has recommended the installation of
Hach Instrumentation system components; and
WHEREAS, the use of Hach Instrumentation System components is clearly and
legitimately limited to a single source of supply, as detailed in the Sole Source Worksheet, to
support current operation standards, this purchase becomes subject to waiving competitive
bidding requirements per RCW 35.23.352(9) competitive bidding requirements and RCW
39.04.280(1)(a) sole source and RCW 39.04.280 (1)(b) special market conditions; and
WHEREAS, RCW 39.04.280(2)(a) requires that prior to utilizing the sole source
exemption the City Council must first adopt a resolution reciting the factual basis supporting the
exemption; and
WHEREAS, the City Council pursuant to 39.04.280(2)(a) finds that such factual basis as
described herein and detailed in the Sole Source Worksheet does support application of the sole
source exemption as pertaining to the purchase of hatch instrumentation System components
(probes, sensors and controllers) for the WWTP.
Resolution - Sole Source Purchase - 1
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PASCO, WASHINGTON:
Section 1. The City Council of Pasco hereby find the above-described circumstance is
justification for the waiver of bidding requirements under the authority of RCW 35.23.352(9) and
pursuant to sole source provider (RCW 39.04.280(1)(a)) and special facilities or market conditions
(RCW 39.04.280(1)(b)) and, therefore, the bidding requirement is hereby waived for the purchase
of hatch Instrumentation for the WWTP, as detailed in the Sole Source Worksheet, a copy of which
is attached hereto and incorporated herein by reference as Exhibit A.
Section 2. That the City of Pasco Public Works Department purchase of one (1) Package
of multiple different components for an amount not to exceed the sum of $300,000.
Be It Further Resolved, that this Resolution shall take effect immediately.
PASSED by the City Council of the City of Pasco, Washington, this 2nd day of November,
2020.
�'.Ja"4
Saul Martinez
Mayor
ATTEST:
1616, xar�"
Debra Barham, CMC
City Clerk
Resolution - Sole Source Purchase - 2
APPRO AS TO FORM:
Kerr F son Law, PLLC
Ci ttorney
EXHIBIT A
SOLE SOURCE WORKSHEET
Requisition Item: Hach Instrumentation Svstem components Requisition No. NA
Prior Purchase Order Number (if item had been approved previously): NA
1. Please describe the items and its function:
The equipment consists of instrumentation probes, sensors and controllers which are used to
control equipment at the Wastewater Treatment Plant. Including the following:
SC -1000 Multi -Parameter Controller
SOLITAX - Turbidity and Suspended Solids Sensor
LDO — Dissolved Oxygen Probe
3700 - SC Electrodeless Conductivity System
pHD - SC pH System
ANTAX - SC Ammonium Analyzer
Hach - Probe Air blast Cleaning System
Hach — termination box assembly
Hach- Probe Cable Extension Cables
2. This is a sole source because:
® Sole provider of a licensed or patented good or service
® Sole provider of items that are compatible with existing equipment, inventory, systems,
programs or services
® Sole provider of goods and services for which the City has established a standard
❑ Sole provider of goods or services that will meet the specialized needs of the City or perform
the intended function (please detail below or in an attachment)
❑ The vendor/distributor is a holder of a used item that would represent good value and is
advantageous to the City (please attach information on market price survey, availability, etc.)
3. What necessary features does this vendor provide which are not available from other vendors?
Please be specific.
The selected instrumentation items provide integrated and networked sensors, probes and analyzers
that provide for monitoring and control of the Wastewater Treatment Plant aeration basin process.
4. What steps were taken to verify that these features are not available elsewhere?
® Other brands/manufacturers were examined (please list phone numbers and names, and
explain why these were not suitable). Other manufacturers or brands examined: Sensorex, Valmet
Metso, Kuntze, Lovibond, Micrometrix and Evoqua. The equipment was inconsistent with other
standardized equipment at the WWTP.
❑ Other vendors were contacted (please list phone numbers and names, and explain why these
were not suitable).
5. Sole source vendor certifies that the City is getting the lowest price offered for the item.
Certification of Need
This recommendation for sole source is based upon on objective review of the product/service required
and appears to be in the best interest of the City. I know of no conflict of interest on my part of personal
involvement in any way with this request. No gratuities, favors or comprising actions have been taken.
Neither has my personal familiarity with particular brands, types or equipment, materials or firm been a
deciding influence o y request to sole source this purchase.
By: — — Date: /0 Z3 Za w