Loading...
HomeMy WebLinkAbout4358 Resolution - Sole Source Purchases Genetec with Sole Source WorksheetRESOLUTION NO.4358 A RESOLUTION OF THE CITY OF PASCO, WASHINGTON, WAIVING THE COMPETITIVE BIDDING REQUIREMENTS AND APPROVING THE PURCHASE OF GENETEC ACCESS AND VIDEO SECURITY MONITORING SYSTEM. WHEREAS, it is critical for the City of Pasco (City) to have proper equipment to perform facility access control and video security monitoring functions; and WHEREAS, the City has the need to purchase enterprise access control and video security monitoring equipment; and WHEREAS, the City currently uses multiple access control and video security monitoring equipment and accessories; and WHEREAS, the City has established work standards that are supported by the use of Genetec Access Control and Video Security Monitoring System equipment; and WHEREAS, the Council of the City of Pasco hereby determines that the paramount considerations in the acquisition of Genetec Access Control and Video Security Monitoring System; and WHEREAS, the use of Genetec Access Control and Video Security Monitoring System equipment is clearly and legitimately limited to a single source of supply, as detailed in the Sole Source Worksheet (Exhibit A), to support current operation standards, this purchase becomes subject to waiving competitive bidding requirements per RCW 35.23.352(9) competitive bidding requirements and RCW 39.04.280(l)(a) sole source and RCW 39.04.280 (1)(b) special market conditions; and WHEREAS, RCW 39.04.280(2)(a) requires that prior to utilizing the sole source exemption the City Council must first adopt a resolution reciting the factual basis supporting the exemption; and WHEREAS, the City Council pursuant to 39.04.280(2)(a) finds that such factual basis as described herein and detailed in the Sole Source Worksheet does support application of the sole source exemption as pertaining to the purchase of Genetec Access Control and Video Security Monitoring System. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON: Section 1. The City Council of Pasco hereby find the above -described circumstance is justification for the waiver of bidding requirements under the authority of RCW 35.23.352(9) and pursuant to sole source provider (RCW 39.04.280(1)(a)) and special facilities or market conditions Resolution Sole Source Genetec System - 1 (RCW 39.04.280(1)(b)) and, therefore, the bidding requirement is hereby waived for the purchase of Genetec Access Control and Video Security Monitoring System equipment from Interwest Technology Systems Inc. Section 2 That the City of Pasco Information Technology Department purchase Genetec Access Control and Video Security Monitoring System equipment from Interwest Technology Systems Inc. for an amount not to exceed the sum of $460,285.95. Be It Further Resolved, that this Resolution shall take effect immediately. PASSED by the City Council of the City of Pasco, Washington this, on 17r' day of July, 2023. Blanche Barajas Mayor ATTEST: lhc'� .lam Debra Barham, C City Clerk Resolution Sole Source Genetec System - 2 APPROVED AS TO FORM: Kerr Fergu , PLLC City eys SOLE SOURCE WORKSHEET Sole source purchases are defined as clearly and legitimately limited to a single supplier. Sole source purchases are normally not allowed except when based upon strong technological grounds such as operational compatibility with existing equipment and related parts or upon a clearly unique and cost effective feature requirement. Requisition Item: Genetec Access Control System Requisition No. NSA Prior Purchase Order Number (if item had been approved previously): NSA Please describe the items and its function: The City of Pasco (City) needs to standardize on a single Enterprise Access Control and Video SecuritySystem. Our most current system, Genetec Access Control and Video System Platform installed and serviced by Interwest Technology Systems Inc, (Interwest) best meets the citL's current needs by adhering to best practices for cyber security standards, guaranteed native compatibility across City sites, alignment with our established construction standards for new City facilities and Interwest's familiarity with our Access Control environment and programming needs. Genetec has been implemented by our neighboring cities and can be used to federate access control permissions between our municipal and public safety agencies when the need for mutual aid arises. 2. This is a sole source because: ® sole provider of a licensed or patented good or service ® sole provider of items that are compatible with existing equipment, inventory, systems, programs or services ® sole provider of goods and services for which the City has established a standard ® sole provider of goods or services that will meet the specialized needs of the City or perform the intended function (please detail below or in an attachment) 3. What necessary features does this vendor provide which are not available from other vendors? Please be specific Interwest is the only authorized Genetec dealer in the Tri-Cities area, the next closest is in Walla Walla. In the event of an after-hours or emergent issue, Interwest has staff that can be on -site the same day, usually within an hour of placing a service call. Interwest has also routinely been the winning bidder of City construction projects as it pertains to data and telephone wiring, security and surveillance and access control systems due to their high level of service and bidder qualifications as a Genetec dealer as specified in our construction standards. The Access Control and Video Security Monitoring System equipment being supplied will serve not only City Hall and other general municipal facilities, but will also serve emergency response facilities, including Police and Fire. Thus, the need for immediate response for service calls related to the system equipment is crucial. The immediateness of service calls is tied to the equipment purchase, and as no other vender can provide the same quickness of response for service, that makes Interwest Technology Systems Inc. a sole source provider of the equipment and service. Genetec is a feature - rich platform that incorporates surveillance, access control, intercom systems, and ALPR into a single pane of glass for ease -of -use by staff who are tasked with the upkeep and regular use of the system. Genetec synchronizes to our centralized IT computer directory (Active Directory) for the automated management of users and groups that are given access control credentials or permission to view surveillance cameras. When a user leaves the City and their account is disabled, their access control credentials are automatically pruned from the system to ensure no unauthorized access to City sites is maintained. Genetec can also be federated across multiple systems. For instance, both the Citv of Richland and the Citv of Kennewick are alreadv utilizing Genetec which Resolution Sole Source Genetec System - 3 would make synchronization of users (public safety or otherwise) with our nei hg boring cities a simple and secure task to accomplish. 4. What steps were taken to verify that these features are not available elsewhere? ® Other brands/manufacturers were examined (please list phone numbers and names, and explain why these were not suitable). The previous Access Control system, Intelli-Site by OSSI, does not natively integrate with our security surveillance cameras, nor did it offer features like directory synchronization or federation with other access control systems. 5. Sole source vendor certifies that the City is getting the lowest price offered for the item. Quoted projects costs are similar to current Ci1y facility construction project related bids awarded to Interwest Technology ystems Inc as a subcontractor to the projects, Certification of Need This recommendation for sole source is based upon on objective review of the product/service required and appears to be in the best interest of the City. I know of no conflict of interest on my part of personal involvement in any way with this request. No gratuities, favors or comprising actions have been taken. Neither has my personal familiarity with particular brands, types or equipment, materials or firm been a deciding ' nce on rrvy req est to sole source this purchase. ? By: Date: III-L3ZZJ Resolution Sole Source Genetec System - 4