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Home My WebLink About4309 Resolution - Sole Source Purchase with Worksheet for Motorola Solutions RESOLUTION NO. 4309 A RESOLUTION OF THE CITY OF PASCO, WASHINGTON, WAIVING THE COMPETITIVE BIDDING REQUIREMENTS AND APPROVING THE PURCHASE OF MOTOROLA CONVENTIONAL CHANNEL GATEWAYS. WHEREAS, the City of Pasco (City) entered into an Interlocal with Benton County Emergency Services on June 19, 2018, to perform emergency management services within both Benton and Franklin Counties including municipal jurisdictions located within the two counties; and WHEREAS, it is critical for the City to have proper equipment to perform emergency communications functions; and WHEREAS, the City has the need to purchase Motorola Solutions Conventional Channel Gateways equipment to enhance the fire department's Land Mobile Radio system,this technology will support the integration of Long-Term Evolution/cellular into the fire departments current emergency communications platform/system; and WHEREAS, the City currently uses traditional Motorola Solutions Land Mobile Radio equipment and accessories, and the Conventional Channel Gateways will ensure the current emergency communications infrastructure is able to accept the long-term evolution integration; and WHEREAS, the City has established work standards that are supported by the use of Motorola Conventional Channel Gateways equipment; and WHEREAS, the Council of the City of Pasco hereby determines that the paramount considerations in the acquisition of Motorola Conventional Channel Gateways; and WHEREAS,the use of Motorola Conventional Channel Gateways equipment is clearly and legitimately limited to a single source of supply,as detailed in the Sole Source Worksheet(Exhibit A), to support current operation standards, this purchase becomes subject to waiving competitive bidding requirements per RCW 35.23.352(9) competitive bidding requirements, RCW 39.04.280(1)(a) sole source and RCW 39.04.280 (1)(b) special market conditions; and WHEREAS, RCW 39.04.280(2)(a) requires that prior to utilizing the sole source exemption,the City Council must first adopt a Resolution reciting the factual basis supporting the exemption; and WHEREAS, the City Council, pursuant to RCW 39.04.280(Z)(a), finds that such factual basis as described herein and detailed in the Sole Source Worksheet does support application of the sole source exemption as pertaining to the purchase of Motorola Conventional Channel Gateways. Resolution Sole Source Motorola Conventional Channel Gateways- 1 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON: That the City Council of Pasco, Washington, hereby find the above-described circumstance is justification for the waiver of bidding requirements under the authority of RCW 35.23.352(9) and pursuant to sole source provider(RCW 39.04.280(1)(a)) and special facilities or market conditions (RCW 39.04.280(1)(b)) and, therefore, the bidding requirement is hereby waived for the purchase of Motorola Conventional Channel Gateways equipment from Motorola Solutions. Be It Further Resolved that the Benton County Emergency Services, on behalf of the Pasco Fire Department, will purchase Motorola Conventional Channel Gateways equipment from Motorola Solutions for an amount not to exceed the sum of$173,224.00. Be It Further Resolved, that this Resolution shall take effect immediately. PASSED by the City Council of the City of Pasco,Washington,on this 21 St day of February,2023 �\ Blanc e ara Mayor ATTEST: APPROVED AS TO FORM: 1 ~ Debra Barham, CMC Kerr guson Law, PLLC City Clerk ' Attorneys Resolution Sole Source Motorola Conventional Channel Gateways-2 SOLE SDURCE WORKSHEET Sole source purchases are defined as clearly and Iegitimately limited to a single supplier. Sole source purchases are normally not allowed except when based upon strong technological grounds such as operational compatibility with existing equipment and related parts or upon a clearly unique and cost- effective feature requirement. Requisition Item: Motorola Solutions Conventional Channel Gateways Requisition No. Prior Purchase�rder Number(if item had been approved previously}: 1. Please describe the items and its function: Motorola Conventional Channel Gateways is a combination of hardware and software that will enable the Pasco Fire Department to incorporate Long Term Evolution(cellular/ATT First Net}into its emergency communication platform/system. "The MotoroIa Conventional Channel Gateways allows the Pasco Fire Department to map cellular communication over twelve of the standard Pasco radio channels. The inclusion of the ceilular communucation with enhance firefighter and first responder safety because the integration of celiular will allow the incident commander to track the location of personnel operating at emergency incidents. 2. This is a sole source because: ❑ sole provider of a licensed or patented good or service ❑ sole provider of items that are compatible with existing equipment, inventory, systems, programs, or services ❑ sole provider of goods and services for which the City has established a standard � sole provider of goods or services that will meet the specialized needs of the City or perform the intended function(please detail below or in an attachment) � ths vendor/distributor is a holder of a used ztem that would represent good value and is advantageous to the City (please attach information on mazket price survey, availability, etc.) 3. What necessary features does this vendor provide which are not available from other vendors? Please be specific. A.The Motorola Conventional Channel Gateways are the only communications equipment that is capable of integrating and interfacing with the existing Motorola Land Mobile Radio infrastructure radio system used by the Pasco Fire Department and Benton County Emergency Services and SECOMM emergency dispatch center. Motorola Solutions has agreements in place with Catalyst Communication Technologies,and ATT/FirstNet to link the system together to create land mobile radio to long ternl evolution interface for the Pasco emergency communications platform/system. B. Motorola Solutions is the only vendor that produces/rmanufactures the Conventional Channel Gateways that will interface with the existing Motorola radio infrastructure that is current used by PFD,Benton County Emergency Services and SECOMM facilitates the integration of the Land Mobile Radio to Long-Term Evolution for the Pasco emergency communications platform/system. C. Motorola Solutions will provide regular maintenance and a warranty on all items they provide to the City. Resolution Sole Source Equipment- I 4. What steps were taken to verify that these features are not available elsewhere? � Other brands/manufacturers were examined (please Iist phone numbers and names and explain why #hese were not suitable). There are no other vendors that provide the Conventional Channel Gateways to interface LMR to LTE. O Other vendors were contacted(please list phone numbers and names and explain why these were not suitable). 5. Sole source vendor certifies that the City is getting the lowest price offered for the item. Certiftcation of Need This recommendation#'or sole source is based upon on objective review afthe productlservice required and appears Eo be in the best interest of the City. I know of no conflict of interest on my part of personal involvement in any way with this request. No gratuities, favors or comprising actions have been taken. Neither has my personal familiarity with particular brands, types or equipment, materials or firnn been a deciding in c my request to sol rce is purchase. By; � Date: O? �C-�--��' Resolution Sole Source Equipment-2