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HomeMy WebLinkAbout4277 Resolution - Amendment No. 3 to PSA for Butterfield Facility Plan RESOLUTION NO. 4277 A RESOLUTION OF THE CITY OF PASCO, WASHINGTON, AUTHORIZING THE INTERIM CITY MANAGER TO EXECUTE AMENDMENT NO. 3 TO THE PROFESSIONAL SERVICES AGREEMENT WITH CAROLLO ENGINEERS, 1NC. FOR THE BUTTERFIELD WATER TREATMENT PLANT FACILITY PLAN PROJECT. WHEREAS, the City and Carollo Engineers, Inc., entered into a Professional Services Agreement on July 24,2020, to provide engineering services with respect to the Butterfield Water Treatment Plant Facility Plan project; and WHEREAS, the City and Carollo Engineers, Inc., entered into Amendment No. 1 on March 1, 2021, to add professional engineering services; and WHEREAS, the City and Carollo Engineers, Inc., entered into Amendment No. 2 on December 29, 2021, to add professional engineering services and add additional time of performance; and WHEREAS, the City and Carollo Engineers, Inc., desire to enter into Amendment No. 3 to provide additional professional engineering services and add additional time of performance. NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO,WASHINGTON: That the City Council of the City of Pasco approves the terms and conditions of Amendment No. 3 to the Professional Services Agreement between the City and Carollo Engineers,Inc.; a copy of which is attached hereto and incorporated herein by reference as Exhibit A. Be It Further Resolved that the Interim City Manager of the City of Pasco, Washington, is hereby authorized, empowered, and directed to execute said Amendment on behalf of the City of Pasco; and to make minor substantive changes as necessary to execute the Amendment. PASSED by the City Council of the City of Pasco,Washington,this 21 St day of November, 2022. � _ .� �- Blanche Barajas Mayor ATTEST: APPROVED AS TO F M: G�.✓'�� • Debra Barham, CMC Kerr Fer�7 Law, PLLC City Clerk City eys Resolution—Amendment No.3 to PSA with Carollo Engineers,Inc.- 1 EXHIBIT A THE CITY OF PASCO, WA AMENDMENT NO. 3 -SCOPE OF WORK Butterfield Water Treatment Plant— Resiliency Plan Carollo engineers has worked with the City of Pasco to develop a Facility Plan for the Butterfield Water Treatment Plant. The development of this plan involved a multi-year process that established perFormance goals for Butterfield WTP, reviewed past water quality, evaluated WTP performance and condition, evaluated alternatives for WTP processes, and developed a capital improvements plan (CIP) that included repair and replacement projects for the WTP. During the summer of 2021, while the sequencing of the identified CIP projects was being developed, the City and other utilities that utilize water from the Columbia River in this area experienced unprecedented raw water quality issues associated with record algae and aquatic plant (milfoil) growth and the presence of trace levels of cyanotoxins. PURPQSE AND OBJECTIVES The purpose of this project is to analyze the data from 2021 and 2022 with respect to cyanotoxins and milfoil, and prepare an alternate sequence of phased replacement of the Butterfield WTP that prioritizes meeting new water quality and facility operational challenges caused by climate-change. This alternate sequence of phased replacement could be initiated by the City at some point in the future if needed. Having this information on-hand will help the City be better prepared for more frequent and greater intensity algae and aquatic ptant growth as well as cyanotoxins in the Columbia River. Accordingly, this project will address the following objectives: • Summarize the water quality and events related to the observed increase in cyanotoxins, algae, and aquatic plants. • Provide recommendations to address the observed challenges. • Incorporate these recommendations into the overall facility plan in a logical fashion via a supplement, appended to the 2022 Butterfield WTP Facility Plan. SCOPE OF WORK To achieve the objectives outlined above, this scope of work is organized into four tasks. • Task 100— Project Management • Task 700—Algae and Cyanotoxin TM • Task 800—Aquatic Plant Life TM • Task 900—Facility Plan Supplement This section summarizes these tasks and assumptions that define this scope of work. The CITY of Pasco-Butterfield WTP Facility Plan Project SOW Page 1 of 6 EXHIBIT A 1. Workshops will be held virtually unless otherwise stated in specific scope task descriptions. 2. TMs will be provided for the CITY's review in draft version. Final versions of the TMs will incorporate the CITY's review comments. Draft chapters will be provided in Microsoft Word format and review comments shall be provided electronically, in 'track changes' mode, where possible. 3. The final TMs and Supplement will be provided in electronic copy (.pdfl and transmitted via email or secure file transfer. 4. Meeting notes and related materials will be transmitted electronically (.pdf and/or .docx) via email. 5. The CITYwill print and produce paper copies of all documents as necessary for its use. 6. Standard of Care. The CONSULTANT shall complete the Scope of Services hereunder, in accordance with the prevailing engineering standard of care by exercising the skill and ability ordinarily required of engineers performing the same or similar services, under the same or similar circumstances, in the State of Washington. 7. Opinions of Probable Construction Cost. OPCC's will include simplified estimating factors including scope and cost estimating contingency factors and an expected accuracy range consistent with prescribed AACE metrics. 8. Estimates and Projections. In providing opinions of cost, financial analyses, economic feasibility projections, and schedules for potential projects, the CONSULTANT has no control over cost or price of labor and material; unknown or latent conditions of existing equipment or structures that may affect operation and maintenance costs; competitive bidding procedures and market conditions; time or quality of perFormance of third parties; quality, type, management, or direction of operating personnel; and other economic and operational factors that may materially affect the ultimate project cost or schedule. Therefore, the CONSULTANT makes no warranty that the CITY's actual project costs, financial aspects, economic feasibility, or schedules will not vary from the CONSULTANT's opinions, analyses, projections, or estimates (OPCCs). 9. Third Parties. The services to be performed by the CONSULTANT are intended solely for the benefit of the CITY. No person or entity not a signatory to the Agreement shall be entitled to rely on the CONSULTANT's performance of its services hereunder, and no right to assert a claim against the CONSULTANT by assignment of indemnity rights or otherwise shall accrue to a third party as a result of the Agreement or the performance of the CONSULTANT's services hereunder. ClTY-Provided lnformation and Services. The CITY shall furnish the CONSULTANT available studies, reports and other data pertinent to the CONSULTANT's services; obtain or authorize the CONSULTANT to obtain or provide additional reports and data as required; furnish to the CONSULTANT services of others required for the performance of the CONSULTANT's services hereunder, and the CONSULTANT shall be entitled to use and rely upon all such information and services provided by the CITY or others in performing the CONSULTANT's services under this Scope of Work. The CITY of Pasco-Butterfield WTP Facility Plan Project SOW Page 2 of 6 EXHIBIT A The CITY will perform/provide the following items for this work: 1. Coordination and review with local jurisdictions and state regulatory agencies. 2. Plant access, staff interviews, and feedback on existing plant condition, operational concerns, and plant performance. 3. The CITY will provide available data, as requested by CONSULTANT, through a formal data request. Data request will generally include the following types of data: • Data related to plant performance and Columbia River cyanotoxin occurrence during the summer of 2021. • Specific data related to plant intake performance, including raw water flow rates and air burst cleaning frequency and cleanings performed by divers. • Information and documented discussions with WA Department of Health (DOH) • Existing data, reports, and other available information related to previous condition assessment studies, resiliency studies, and other plant related items. • Existing asset information, O&M manuals, and related information. 4. Review of CONSULTANT deliverables. • The CITY's comments on submitted draft chapters will be provided in a single, compiled, track changes word document at the end of the allotted review period. • The CITY's project manager will compile and edit as needed prior to distribution to the CONSULTANT to eliminate and resolve conflicting comments. CONSULTANT will incorporate and address comments. The purpose of this task is to manage all activities and maintain the project within the contracted scope, schedule, and budget. This includes project administration, monthly invoicing, client and team coordination and quality assurance/quality control review necessary to successfully complete the Project to the CITY's expectations. Prepare and submit monthly activity reports showing current project scope, budget and schedule status and identifying key issues, or elements of the project that will need to be addressed in the following weeks. Earned value management metrics will be applied to inform project performance based on the established scope, schedule, and budget. An electronic version of the monthly progress reports and invoices will be sent to the CITY for review and approval. Manage the project team to track time and budget, work elements accomplished, work items planned for the next period, manpower, scope changes, time and budget needed to complete the project. 1. The total length of the project is 4 months from NTP to delivery of the draft Supplement. 2. Invoices will be submitted to the CITY monthly, based on project activity. The CITY of Pasco-Butterfield WTP Facility Plan Project SOW Page 3 of 6 EXHIBIT A 1. None. 1. Data request list. 2. Six (6) monthly progress reports and invoices. 3. Meeting materials and notes. The purpose of this task is to develop a TM that provides background on algae and cyanotoxin occurrence, summarizes recent events in the Columbia River, and develops recommendations to be incorporated into the Butterfield WTP CIP developed in the Facility Plan. Development of the Algae and Cyanotoxin TM will include the following elements and activities: 1. General cyanotoxin perst�ective. Summarize the trends of cyanotoxin occurrence nationally and discuss regulatory approach/levels for states that are regulating. Discuss the local regulatory climate and potential for future regulation. 2. Summarv of Summer 2021. Review and summarize pertinent water quality data from the summer of 2021, as well as information exchanged between the City and WA Department of Health (DOH) regarding the presence of cyanotoxins in the Columbia River. 3. Recommendations. Provide an overview of the impacts of algae and cyanotoxins and recommendations for monitoring and addressing future algae and cyanotoxin challenges. Discuss options/impacts of WTP modifications to address algae and cyanotoxins, as needed, as well as potential adjustments to the order or timing of construction of treatment facilities. The TM will include capital cost, layout, hydraulic, and power load considerations for the recommended improvements. 4. The above activities will be developed into the draft Algae and Cyanotoxin TM. 5. After meeting with the City, the TM will be finalized, incorporating City comments. Present summary of Algae and Cyanotoxin TM and discuss implications. Following the meeting, comments from the City will be incorporated and TM will be finalized. 1. Cyanotoxin Recommendations Meeting will be held virtually and will be attended by CONSULTANT's Project Manager, Project Engineer, one professional level staff. Meeting duration to be 2 hours. 1. Meeting —Algae and Cyanotoxin Recommendations. 1. Draft and Final Algae and Cyanotoxin TM. The CITY of Pasco-Butterfield WTP Facility Plan Project SOW Page 4 of 6 EXHIBIT A 2. Meeting materials and notes. The purpose of this task is to develop a TM that provides background on challenges the Buttefield WTP Intake experiences with aquatic plant life and develops recommendations to be incorporated into the CIP developed in the Facility Plan. Development of the Aquatic Plant Life TM will include the following elements and activities: 1. Field Investi ation. Conduct a site visit to the Intake of the Buttefield WTP to observe existing conditions and discuss intake challenges the WTP has experienced with aquatic plant life. 2. General perspective. Provide a summary of aquatic plant life events that may occur and potential impacts to the intake for the Buttefield WTP. 3. Summarv of Summer 2021. Review and summarize pertinent data from the summer of 2021, as well as any other years where specific information was collected related to intake challenges. 4. Recommendations. Provide recommendations for addressing challenges related to aquatic plant life at the intake and through the treatment process. Discuss options/impacts of modifications to the intake to address removal of aquatic plant life. TM will include capital cost, schematic layout, and power load considerations for the improvements. 5. The above activities will be developed into the draft Aquatic Plant Life TM. 6. After meeting with the City, the TM will be finalized, incorporating City comments. Present summary of Aquatic Plant Life TM and discuss implications. Following the meeting, comments from the City will be incorporated and TM will be finalized. 1. Aquatic Plant Life Recommendations Meeting will held virtually and will be attended by CONSULTANT's Project Manager, Project Engineer, and 2 subconsultant staff. Meeting duration to be 2 hours. 1. Meeting —Aquatic Plant Life Recommendations. Ue 1. Draft and Final Aquatic Plant Life TM. 2. Meeting materials and notes. The purpose of this task is to develop a supplement to the 2022 Butterfield WTP Facility Plan that incorporates the information from the TMs developed under Task 700 and Task 800. The CITY of Pasco-Butterfield WTP Facility Plan Project SOW Page 5 of 6 EXHIBIT A Develop a supplement to the Facility Plan that includes an Executive Summary of the TMs developed under Task 700 and 800, and provides updates to the Facility Plan CIP, project sequencing diagram, and electrical loads, as needed. Present summary of the supplement and discuss implications. Following the meeting, comments from the City will be incorporated and Supplement will be finalized. Present summary of the supplement and discuss implications in-person at a city council workshop meeting. Prepare powerpoint slides that can be used at the council meeting. 1. Meetings will held virtually and will be attended by CONSULTANT's Project Manager, Project Engineer, and subconsultant staff. Meeting duration to be 2 hours. 2. The TMs will be reviewed and finalized prior to development of the supplement. No changes to the TMs will be made during review of the Supplement. 3. Final TMs will be included as attachments to the Supplement 2. Meeting — Facility Plan Update. 3. Draft and Final Supplement to the Facility Plan. 4. Meeting materials and notes The CITY of Pasco-Butterfield WTP Facility Plan Project SOW Page 6 of 6 EXHIBIT B � �p.v��•, Butterfieltl WTP Facility Plan For the City of Paseo Carollo Engineers,Inc.Fee Proposal Oct 2022 sr�x PIC PM PE TAC Engineer Engineer CoslEst Structural Electrical 18C DP TASK 1 DESCRIPTION Total Carollo La6ar Subconsul. Sub Markup Total Sub Jim Aus[in Houra Cost To[al Cost @ 10% Cost TOTAL COST Meverhofer Ali Leeds Peters Professional Assist Prof Total Labor Rate $z65.00 5725.00 $225.00 $265.00 $176.0o Stso.00 522500 $z5o.00 5250.00 $250.0o E1o5.o0 Task100-Pro Man ement 8 2 9 7B S 2.880 S 2.0�0 S 200 ; Y.200 f soeo �02 MonthlyProuressRer�ortsandlnvoices 6 � 6 �2 S '1,980 $ 2,000 $ 200 S 2.200 $ 4,180 103 Team Coortlinatlon 2 2 4 � $ 900 S - $ � 5 - 8 900 Taak700-C anotoxinTM 14 24 2 42 � B B2 i 18,186 S - S - S - S 18,188 701 Develop Alaae and Cyanotown TM 10 20 � sn � 4 � 6 76 $ 14,962 S - S - � - $ 74,962 702 Meelinq-C>anotoxinRecommendations 4 4 � � 8 16 $ 3,224 5 � $ S - $ 3,224 Task 800- uatic Plant Life TM B 8 2 4 2U i 4,680 S 19,000 S 1,900 S 20,900 f 23,580 801 Background 6 6 2 i 4 18 $ 4,230 $ 17,800 i$ 1,780�$ 19.580 $ 23,810 802 Meetim�-R�uaticPlantLifeRecommendafions 2 i 2 $ 450 S 12n� $ 120 5 1,320 $ 1,770 Taek900-Facilit PlanSu lement 72 16 2 20 E SB S 11.024 S � i - 5 - S 17,020 901 Supplement 2 2 B i i 4 78 5 3,274 $ - $ - $ � $ 3,274 902 Meetim�'Facilrtr Plan UFdate . 2 ... 6 . . .. 12. . .i. �. . � ' 2 22 $ 4.146 $ - $ $ - $ 4,'146 903 Meetin -Council Meefin 8 8 � � 16 5 3,600 5 -�$ - 5 - $ 3,600 Total 42 i6 6 02 B 1E 79a f 38,788 S 27.00D S 2.100 S 27100 S 59,866 Butlqel A;m os�e:irvsrzou PeQe i m i swoi�n ewo�.a.� CITY OF PASCO 2022 Billing Rates Billing Rates for: Carollo Engineers Inc. Billing Rates Hourly Billing Rate Labor Classification /hr ssistant Professional $160.00 Professional $178.00 Project Professional $200.00 Lead Project Professional $225.00 enior Professional $250.00 Principal Professional $265.00 echnician $135.00 Senior Technician $170.00 Document Processing/Clerical $105.00 ther Direct Expenses ravel and Subsistence at cost Mileage at IRS Reimbursement Rate (effective January 1, 2022) $.585 per mile ubconsultant cost+ 10% ther Direct Cost cost+ 10% Expert Witness Rate x 2.0 This fee schedule is subject to annual revisions due to labor adjustments.