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HomeMy WebLinkAbout2022.01.18 PPFD Agenda PacketPasco Public Facilities District Board Building Regional Facilities through Community Partnerships  Documents Attached to Agenda Packet AGENDA Tuesday, January 18, 2022 4:00 p.m. Pasco City Hall – Council Chambers https://global.gotomeeting.com/join/440094813 United States: +1 (646) 749-3112 One-touch: tel:+16467493112 , 440094813# Access Code: 440-094-813 I. Call to order and roll call II. Executive Session: ▪ Discussion with legal counsel about current or potential litigation per RCW 42.30.110(1)(i) (30 minutes) III. Recognition of Visitors/Public Comments IV. Approval of Minutes:  December 21, 2021 PPFD Meeting Minutes V. Claims Approval:  Fourth (4th) Quarter 2021 Expense Report VI. Financial Report:  Fourth (4th) 2021: 1. Balance Sheet 2. Statement of Revenues, Expenditures and Changes in Fund Balance VII. Old Business: VIII. New Business: ▪ Estimated Election Costs for the Proposition (Zach Ratkai) ▪ Roles/Responsibilities/Stance Regarding Educating Public when a Proposition is on the Franklin County Ballot (Eric Ferguson, PPFD Attorney)  Proposed Resolution Providing for the Submission of a Proposition to Qualified Voters of the Pasco Public Facilities District, imposing a 2/10ths of 1% Sales and Use Tax for the Purpose of Funding an Aquatic Facility and Requesting that the Franklin County Auditor place the Proposition on the April 26, 2022 Ballot (Eric Ferguson, PPFD Attorney) Pasco Public Facilities District Board Building Regional Facilities through Community Partnerships  Documents Attached to Agenda Packet IX. Adjournment: Next Meeting: February 15, 2022 – Mandatory “Open Government Trainings Act” Training December 21, 2021 PPFD Minutes Page - 1 PASCO PUBLIC FACILITIES DISTRICT BOARD DECEMBER 21, 2021 MEETING MINUTES Call to Order: Pasco Public Facilities District (PPFD) President Morrissette called the meeting to order at 4:12 PM the in the Council Chambers at Pasco City Hall and via GoToMeeting. Roll Call: BOARD MEMBERS CAROLINE BOWDISH Board Member– Secretary / Treasurer Arrived at 4:16 PM LEONARD DIETRICH Board Member Present MARIE GILLESPIE Board Member – Vice President Present SPENCER JILEK Board Member Present MARK MORRISSETTE Board Member – President Present COUNCIL & STAFF CRAIG MALONEY Council Liaison Present DAVID MILNE Council Liaison Absent DAVE ZABELL City Manager Present ERIC FERGUSON City Attorney Present ZACH RATKAI Administrative & Community Srvs. Director Present DEBBY BARHAM City Clerk Present Approval of Minutes: Mr. Dietrich moved, and Dr. Jilek seconded a motion to approve the minutes of the November 16, 2021, regular meeting minutes. The motion carried unanimously. Financial Report: • Grant from the City of Pasco (Zach Ratkai) Mr. Ratkai stated that the City of Pasco made the PPFD finances whole for 2021with a $60,000 grant instead of the original estimate of $250,000 and depending on the outcome of expenses in early 2022, another grant from the City may be awarded to the PPFD. Ms. Bowdish arrived at 4:16 PM. DRAFT December 21, 2021 PPFD Minutes Page - 2 Old Business:  Response to Mr. Morrissette List of Questions and Request for Additional Statistics (Zach Ratkai) Mr. Morrissette stated that the purpose of the additional statistics was meant to wrap up the PPFD Board’s work for preparing for a proposition on the Franklin County ballot in mid-2022. He then referred to his first handout provided during the meeting. Next Mr. Morrissette discussed his second handout and how he envisioned the information in the handout would be used when providing information to the public after the proposition is placed on a ballot. The PPFD Board discussed the handouts and how they might be used. Mr. Ferguson noted that once the proposition is on a ballot, all the information provided from the PPFD Board will need to be reviewed and approved before it is made public to ensure the PPFD is following the Washington State Public Disclosure Commission (PDC) requirements. New Business: o Next Steps for the PPFD Related to the Proposition (Eric Ferguson, PPFD Attorney) Mr. Ferguson stated that updated resolution placing a Proposition on the April 26, 2022 Franklin County election ballot will be coming back at the January 2022 for the PPFD Board review and possible approval. He also stated that the “For and Against Committees” will need to be determined, possibly at a special meeting scheduled on January 25, 2022 or at the February 15, 2022 regularly scheduled meeting. This is an action where the PPFD formally makes the appointments to the For and Against Committees. o Upcoming Mandatory PPFD Board Members’ Trainings: 1. Roles/Responsibilities/Stance Regarding Educating Public when a Proposition is on the Franklin County Ballot – Scheduled for January 18, 2022 (Eric Ferguson, PPFD Attorney) 2. Open Government Trainings Act Training – Scheduled for February 15, 2022 (Eric Ferguson, PPFD Attorney) Other Business: The next meeting was the regularly scheduled meeting is January 18, 2022, at 4:00 PM. December 21, 2021 PPFD Minutes Page - 3 Adjournment: There being no other further business, the meeting adjourned at 5:00 PM. APPROVED this ___ day of ______________________, 2021 ________________________________ __________________________________ Mark Morrissette, President Debra Barham, Pasco City Clerk JE / CHECK Date Source Payee Name Transaction Amount Revenue 931.13.590-31.1311 PFD Sales Tax 2021-6827 10/29/2021 JE Wa State Treasurer 62,019.42 2021-3744 11/30/2021 JE Wa State Treasurer 65,155.40 2021-8267 12/30/2021 JE Wa State Treasurer 71,148.35 198,323.17 931.13.590-34.4527 2021-0909 10/1/2021 JE Pasco PFD 1,666.67 2021-0909 11/1/2021 JE Pasco PFD 1,666.67 2021-0909 12/1/2021 JE Pasco PFD 1,666.67 5,000.01 Total Revenue 203,323.18$ Expense 931.13.590-54.4524 Advertising 2021-3405 11/15/2021 Accounts Payable Tri City Herald 58.04 2021-3908 12/31/2021 Accounts Payable Tri City Herald 101.39 159.43 931.13.590-54.4530 Legal Services 2021-2947 10/8/2021 Accounts Payable Kerr Law Group 2,259.00 2021-3434 11/17/2021 Accounts Payable Kerr Law Group 1,678.50 2021-3693 12/16/2021 Accounts Payable Kerr Law Group 648.00 4,585.50 931.13.590-54.4540 Organization Services 2021-2776 10/4/2021 Accounts Payable Kennewick Public Facilities District-Sept. 65,252.90 2021-3329 11/5/2021 Accounts Payable Kennewick Public Facilities District-Oct 62,019.42 2021-3602 12/3/2021 Accounts Payable Kennewick Public Facilities District-Nov. 65,155.40 2021-3828 12/31/2021 Accounts Payable Kennewick Public Facilities District-Dec. 71,148.35 263,576.07 931.13.590-54.4541 Professional Services 2021-3264 10/29/2021 Accounts Payable Nolen William Steven - Financial Analysis 5,600.00 5,600.00 931.13.590-54.4900 I/F Admin Services 2021-2610 10/1/2021 JE City of Pasco - Oct 1,000.00 2021-2610 11/1/2021 JE City of Pasco - Nov 1,000.00 2021-2610 12/1/2021 JE City of Pasco - Dec 1,000.00 3,000.00 Total Expense 276,921.00$ CITY OF PASCO - PRODUCTION Payment Register From Payment Date: 10/1/2021 - To Payment Date: 12/31/2021 PFD Pasco ASSETS Cash 28,851$ Sales Tax Receivable - Prepaid Insurance - TOTAL ASSETS 28,851 LIABILITIES Accounts Payable 71,250 TOTAL LIABILITIES 71,250 TOTAL NET ASSETS (42,399)$ PASCO PUBLIC FACILITIES DISTRICT BALANCE SHEET As of December 31, 2021 (Preliminary) Annual Current YTD Variance % Received/ 2021 Period 2021 Budget / YTD Used Account Description Budget Acitivity Actual Actual Actual REVENUES Sales Tax 500,000$ 198,323$ 624,539$ 124,539$ 75.09% City of Pasco Grant 20,000 5,000 20,000 0 100.00% Interest Income 200 - - -200 200.00% Total Revenues 520,200 203,323 644,539 124,339 76.10% EXPENDITURES Advertising/Publications 500 159 476 (24) 104.80% Legal Services 1,200 4,586 11,139 9,939 -728.25% Kennewick PFD 500,000 263,576 624,539 124,539 75.09% Professional Services 5,000 5,600 5,713 713 85.74% Insurance 3,150 - 3,390 240 92.38% Administrative Services 12,000 3,000 12,000 - 100.00% Total Expenditures 521,850 276,921 657,257 135,407 74.05% Net Change in Fund Balances (1,650) (73,598) (12,718) (11,068) -570.78% Beginning Fund Balance, January 1 (29,680)(29,680)(29,680) (29,680) 0.00% Ending Fund Balance (31,330)$ (103,278)$ (42,398)$ (40,748)$ -30.06% As of December 31, 2021 (Preliminary) PASCO PUBLIC FACILITIES DISTRICT STATEMENT OF REVENUES, EXPENDITURES & CHANGES IN FUND BALANCE Resolution _____ - 1 RESOLUTION NO. ______ A RESOLUTION OF THE PASCO PUBLIC FACILITIES DISTRICT PROVIDING FOR THE SUBMISSION OF A PROPOSITION TO THE QUALIFIED VOTERS OF THE PASCO PUBLIC FACILITIES DISTRICT IMPOSING A 2/10 OF 1% SALES AND USE TAX FOR THE PURPOSE OF FUNDING AN AQUATIC CENTER; AND REQUESTING THAT THE FRANKLIN COUNTY AUDITOR PLACE THE PROPOSITION ON THE APRIL 26, 2022 BALLOT. WHEREAS, the Pasco Public Facilities District was duly formed pursuant to Chapter 35.57 of the Revised Code of Washington on July 15, 2002, by the adoption of City of Pasco Ordinance No. 3558, and granted all powers provided by law pursuant to RCW 35.57.010; and WHEREAS, the Pasco Public Facilities District is authorized pursuant to RCW 35.57.020 and RCW 82.14.048 to submit to the voters of the District a proposition for the increase of the sales and use tax for the purpose of providing funds for the costs associated with the financing, refinancing, design, acquisition, construction, equipping, operating, maintaining, remodeling, repairing, and reequipping of its public facilities; and WHEREAS, the Pasco Public Facilities District is authorized pursuant to RCW 35.57.020 (1)(c)(i) to acquire, construct, own, remodel, maintain, equip, reequip, repair, finance, and operate one or more recreational facilities other than a ski area; and WHEREAS, the Pasco Public Facilities District Board of Directors has, after due consideration and significant research, determined that it is in the best interest of the District to design, construct, and operate an indoor/outdoor aquatic center including a competition pool; and WHEREAS, the Pasco Public Facilities District Board has determined that the imposition of an additional 2/10ths of 1% sales and use tax would provide sufficient funding for the design, construction, and operation of an indoor/outdoor aquatic center including a competition pool; and WHEREAS, the Pasco Public Facilities District Board of Directors has determined that it is in the best interests of the District to place before the voters of the District, the issue of whether there should be an additional 2/10ths of 1% sales and use tax imposed; and WHEREAS, in the event of majority voter approval, the Pasco Public Facilities District shall impose up to an additional 2/10ths of 1% sales and use tax to be used to provide funds for the costs of designing, constructing, and operating of an indoor/outdoor aquatic center including a competition pool. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE PASCO PUBLIC FACILITIES DISTRICT as follows: Section 1. A special election is hereby requested of the Franklin County Auditor to be conducted within the Pasco Public Facilities District on April 26, 2022, for the purpose of Resolution _____ - 2 submitting to the qualified voters of the District for their approval or rejection, a proposition to impose an additional 2/10ths of 1% sales and use tax for the purpose of providing funds for the costs associated with the design, construction, and operation of an indoor/outdoor aquatic center including a competition pool. Section 2. The revenues from a sales and use tax would be to provide funds for the costs associated with design, construction, and operation of an indoor/outdoor aquatic center including a competition pool. Section 3. The proposition to be submitted to the voters of the Pasco Public Facilities District shall read substantially as follows: THE PASCO PUBLIC FACILITY DISTRICT PROPOSITION _____ FOR AN AQUATICS FACILITY AND COMPETITION POOL WITHIN THE PASCO PUBLIC FACILITIES DISTRICT. The Pasco Public Facilities District Board of Directors adopted Resolution [Resolution # here] concerning the design, construction and operation of an Aquatics Facility and Competition Pool within the Pasco Public Facilities District. This proposition would authorize a sales and use tax increase of 2/10ths of 1% for the purpose of paying the cost of the improvements identified in Section 2 of the Resolution. SHOULD THIS PROPOSITION BE APPROVED? Yes ________ No ________ Section 4. The Pasco Public Facilities Board of Directors hereby directs its Clerk to provide a certified copy of this Resolution to the Franklin County Auditor for the calling of a special local election to be held on April 26, 2022. The Pasco Public Facilities District Attorney is authorized and directed to make such revisions in the statement of the Proposition as required by the Franklin County Auditor and the Franklin County Prosecuting Attorney. Section 5. The Franklin County Auditor is hereby requested, consistent with the statutory requirements, to cause the proposition identified above to be on the April 26, 2022 ballot; conduct the election; canvass the votes; and certify the results. Section 6. In the event of majority voter approval, the Pasco Public Facilities District shall take measures to impose the addition of a 2/10ths of 1% sales and use tax and to provide that those funds be used for the purpose of providing funds for the costs associated with the design, construction and maintenance of an aquatics facility and competition pool. PASSED this ______ day of ________________, 2022. Resolution _____ - 3 PASCO PUBLIC FACILITIES DISTRICT __________________________________ Mark Morrissette, Board President Attest: Approved as to Form: __________________________________ _______________________________ Debby Barham Kerr Ferguson Law, PLLC Clerk Attorney for Pasco Public Facilities District