HomeMy WebLinkAboutPasco Chamber of Commerce - ARPA Business Support Program Subrecipient AgreementExhibit A
City of
vsSco
Subrecipient Agreement with:
Pasco Chamber of Commerce
ARPA Business Support Program
through
City of Pasco American Rescue Plan Act (ARPA) Grant
U.S. Department of Treasury
CFDA 21.027
Contract Number: ARPA-001
AGREEMENT FACE SHEET
Agency
Contract Number
Contract Amount
City of Pasco
ARPA -001
$1,000,000
525 N 3rd Ave Pasco
WA 99301
Modified Amount
$2,700,000
Agency Representative
Start Date
End Date
Richa Sigdel, Finance Director
8/16/2021
12/31/2024
City of Pasco — Finance Dept.
Modified Date
(509) 543-5794
11/15/2021
sigdelr�o Pasco-wa.gov
Federal Funding Authority
U.S. Department of Treasury
Federal Funds CFDA Number
21.027
Service Area
County
Page Number
525 N Third Avenue, Pasco, WA 99301
Franklin County
1
Tax ID Number
Number of Pages
91-6001264
8
Contract Purpose
The subrecipient agrees to carry out the purpose of the ARPA Grant received by the City of Pasco from the U.S
Department of Treasury through providing business support and business grants to Pasco businesses impacted by
COVID 19.
IN WITNESS WHEREOF, City of Pasco and Subrecipient acknowledge and accept the terms of this agreement and
attachments hereto and have executed this agreement as of the date and year written below. The rights and
obligations ofboth parties to this agreement are governed by:
Agreement Cover Page
This Face Sheet
Agreement Amendment
Attachment A: Audit Certification Form
Attachment B: FFATA Reporting Checklist
Attachment C: Performance Progress Report
Attachment D: Grant Reimbursement Form A-19
FOR THE Recipient Department:
FOR THE CITY:
/2. 2n2/1211-71:21
r -Z4`
Colin Hast'ncutive Director Date
Dave Zabe , i anager Date
Pasco Chambe Commerce
AMENDMENT NUMBER 002 to
BUSINESS SUPPORT PROGRAM AGREEMENT
WHEREAS, the City and Pasco Chamber of Commerce entered into a Professional Services Agreement
on August 16 2021 to administer the Business Support Program.
WHEREAS, the City has identified necessary amendments to ensure compliance with Uniform
Guidance and updated guidance from Department of Treasury.
NOW, THEREFORE, this agreement is amended to allow changes as described below.
1. Chamber of Commerce Classification: Upon review of the nature of the relationship between the
Chamber of Commerce and the City in relation to this agreement, it has been determined that the
Chamber of Commerce is a subrecipient not contractor as indicated in the original agreement. This
amends the classification of the Chamber of Commerce and will hereinafter, be referred to as the
"subrecipient".
2. Reporting: Performance Progress Reports must be submitted to the City 45 days after the end of the
quarter. This requirement will be effective after the first full quarter; therefore the first Performance
Progress Report may include a quarter and a half of activity. The first Performance Progress Report
shall be submitted by February 15, 2022. Reports must be complete and accompanied by necessary
documentation substantiate reported amounts.
Compensation and Invoicing: This agreement shall be managed on a reimbursement basis.
Expenses must be incurred in order to be funded by the City. Invoice requests must include a list of
all approved business grant awards containing, business name, business owner contact information,
amount awarded, UBI number, and application submission date. To start the Business Support
Program, the City could advance fund $1,000,000 to the subrecipient to allow for expediated
assistance to the public.
4. Monitoring: The subrecipient has been determined to be a low risk subrecipient, therefore the City
has deemed the following monitoring measures as appropriate:
a. Quarterly Performance Progress Reports
b. One onsite visit per calendar year
5. Compliance with Uniform Guidance:
A. Financial Management
1. Accounting Standards
The Subrecipient agrees to comply with 2 CFR 200.300 and agrees to adhere to the
accounting principles and procedures required therein, utilize adequate internal controls,
and maintain necessary source documentation for all costs incurred.
2. Cost Principles
The Subrecipient will administer its program in conformance with 2 CFR 200.400. These
principles will be applied for all costs incurred whether charged on a direct or indirect
basis.
3. Duplication of Costs
The Subrecipient certifies that work to be performed under this Agreement does not
duplicate any work to be charged against any other contract, subcontract or other source.
B. Access to Records and Retention
The City and other authorized representatives of the state and federal governments shall
have access to any books, documents, papers and records of the Subrecipient that are
directly pertinent to this Agreement for the purposes of making audit, examination,
excerpts and transcriptions.
C. Audits and Inspection Records
The Subrecipient that expends $750,000 or more in a fiscal year in federal funds from all
sources hereby agrees to have an annual agency audit conducted in accordance with
current uniform administrative requirements 2 CFR 200.501; the reference Catalog of
Federal Domestic Assistance (CFDA) number is 21.027 for the audit. Annually, the
subrecipient shall submit the Audit Certification form to the City, within nine months of
the subrecipient's fiscal year end. Additionally, the subrecipient shall submit the
FFATA Reporting Checklist to the City.
Any deficiencies noted in audit reports must be fully resolved by the Subrecipient
within thirty (30) days after receipt by the Subrecipient. Failure of the Subrecipient to
comply with the above audit requirements will constitute a violation of this Agreement
and may result in the withholding of future payments.
The Subrecipient is responsible for any audit exceptions incurred by its own
organization or that of its Contractors. The City reserves the right to recover from the
Subrecipient all disallowed costs resulting from the audit.
All Subrecipient records with respect to any matters covered by this Agreement willbe
made available to the City, and duly authorized officials of the state and federal
government,as often as deemed necessary, to audit, examine, andmake excerpts or
transcripts of all relevant data.
The Subrecipient shall maintain beneficiary data demonstrating eligibility for services
provided. Such data shall include, but not be limited to, name, address, income level or
other basis for determining eligibility, and description of service provided. Such
informationshall be made available to City or their designees for review upon request.
The Subrecipient understands that beneficiary information collected under this contract
is private and the use or disclosure of such information, when not directly connected
with the administration of the City's and/or Subrecipient's responsibilities with respect
to services provided under this contract, is prohibited unless written consent is obtained
from such person receiving service.
Audit Certification Form
Audits of States, Tribal and Local Governments, and Non -Profit Organizations
For Most Recent Fiscal Year Ending
Grantee:
EIN: DUNS:
Name of Authorized Chief Financial Officer:
Address:
Email: Phone:
Purpose: City of Pasco is required to monitor the Single Audit requirements of its grant recipients. This
requirement ensures that federal funds are used for their authorized purposes. It also confirms that non-
federal entities receiving $750,000 or more in federal funds from all federal sources during the most
recently completed fiscal year, have submitted a Single Audit in accordance with 2 CFR 200 Subpart F.
Directions: Your agency's Chief Financial Officer (CFO) must certify whether or not your
agency/organization is subject to the Single Audit requirement by checking the appropriate box in
Sections A and B and signing and dating the form. Failure to return a completed form will result in delay
in processing your next grant award, withholding of federal awards or disallowance of costs, and
suspension or termination of federal awards.
SECTION A
Check Appropriate Box:
We did not exceed the $750,000 federal expenditure threshold for the FY referenced above. Single Audit or a
❑ Program Specific Audit is not required for this fiscal year. If checked, skip Section B.
We have exceeded the $750,000 federal expenditure threshold for the fiscal year referenced above.
If checked, complete Section B.
SECTION B
Entities that ARE subject to the Single Audit requirements
Complete the information below and check the appropriate box:
We completed our last Single Audit on for Fiscal Year ending
There were no findings related to federal awards. No follow-up action is required.
Was a complete copy submitted to the Federal Audit Clearinghouse? ❑ Yes ❑ No
We completed our last Single Audit on for Fiscal Year ending
❑ There were findings related to federal awards. (If findings provide/email a copy of the audit with this form.)
Were any findings related to CFDA 21.027? ❑ Yes ❑ No
Was a complete copy submitted to the Federal Audit Clearinghouse? ❑ Yes ❑ No
Our completed Single Audit will be available on for Fiscal Year ending .
We will forward a copy of the audit report to the Federal Audit Clearinghouse at that time. If there are findings
related to federal awards, we will also provide City of Pasco a copy at that time.
I hereby certify that I am an individual authorized to complete this form. Further, I certify that the above
information is true and correct and all relevant material findings contained in audit report/statement have
been disclosed.
Signature of Authorized CFO:
Print Name & Title:
Date:
Frequently Asked Questions
Single Audit Certification 2 CFR 200 Subpart F
Question:
Why am I being asked to certify?
Answer:
Grantees that EXPEND $750,000 or more of federal funds in THEIR most recently
Answer:
completed fiscal year must conduct a single audit. This form is a way for City of Pasco to
monitor its grantees audit status, as required by 2 CFR 200 Subpart F
Question: Who needs to fill out this form?
Answer: Your agency's Chief Financial Officer (or designee).
Question: Who must sign the Audit Certification Form?
Answer: The Chief Financial Officer of the agency, or his or his designee.
Question:
Does City of Pasco need a copy of the audit?
Answer:
Yes, please submit a copy of the audit to City of Pasco if there are "findings" listed in it
Answer:
specific to CFDA 21.027 (Local Fiscal Recovery Funds). A complete copy of the audit MUS
be submitted electronically to the Federal Audit Clearinghouse.
Question: What is an audit finding?
Answer: Audit findings are significant issues identified in the audit report, which are commonly items
related to non-compliance with terms and conditions in an award. Findings typically include
lack of timely reporting, internal controls not being in place to fulfill grant requirements, etc.
Question:
What if there is a finding related to CFDA 21.027?
Answer:
The City of Pasco will review the finding and request a Corrective Action Plan from the
grantee, outlining how this issue will be resolved.
Question:
Does the audit requirement apply to our subgrantees who received federal pass-
Answer:ntact
through funds?
Answer:
Yes. Subgrantees are subject to Single Audit requirements as well. Grant funds can be used
to pay for the audit process.
Questiotgarciagkpasco-wa.gov.
o do I contact if I have questions about this form?
Answer:ntact
your City of Pasco Lead Accountant: Griselda Garcia 509-543-5722,
FFATA REPORTING CHECKLIST
®FOR PRIME CONTRACT/SUBCONTRACT $30,000 AND OVER
❑FOR GRANT AWARD/SUBAWARD $25,000 AND OVER
To Be Filled Out By Subrecipient/Contractor
Contract Number
Congressional district
Subrecipient/Contractor:
Amount of award/contract
Address including Zip Code:
Award title descriptive of the funding action
Date:
Signature:
1) I have been awarded a contract or agreement from ARPA Local Fiscal Recovery Funds of $30,000 and over,
❑ Yes ❑ No
If you answered "NO" to question 1, STOP, you do not meet reporting threshold requirements, return form to City.
If you answered "YES" to question 1. COMPLETE THE FOLLOWING AND RETURN WITHIN 5 DAYS.
Project Location
Address including Zip Code:
1.
Congressional district
2.
Amount of award/contract
3.
Award title descriptive of the funding action
4.
REQUIRED: DUNS number
5.
REQUIRED (Contractors Only):
Central Contractors Registration (SAM)
number SAM must be updated every year)
Program source
2) Compensation information for top five executives is not already available through reporting to the SEC.❑ Yes ❑ No
If you answered "YES" to question 2, COMPLETE THE FOLLOWING AND RETURN WITHIN 5 DAYS.
Total compensation and names of top five
executives.
(Complete if you answer yes to questions 3,
4 and 5 above
1.
2.
3.
4.
5.
To Be Filled Out By City Staff
Program source
❑ARPA Local Fiscal Recovery CDFA 21.027
Grant No.
How do you get a DUNS number?
The unique identifier used in reporting to FFATA is the entity's Dun & Bradstreet (D&B) Data Universal Numbering System
(DUNS) Number. It is necessary for registering in SAM. For subawardees, OMB has issued interim final guidance requiring
recipients to obtain a valid DUNS number.
DUNS number may be requested via the web for no charge at:
• htt-o:Hfedgov.dnb.com/webform or by calling 1-866-705-5711
PERFORMANCE PROGRESS REPORT
1.Federal Agency and Pass-Thru Agency
2. Federal Grant or Other identifying Number
Assigned
3a. DUNS Number
3b. EIN
4. Recipient Organization (Name and complete address including zip code)
5. Recipient identifying Number or Account
Number
6. Project/Grant Period
7. Reporting Period End Date
(Month Doy. Year)
8. Final Report? Yes
Start Date: (Month, Day, Year)
End Date: (Month [jai, Year)
9. Report Frequency
annual ❑ semr-onnuat ❑
quarterly ❑ other ❑
(if other, describe: )
10. Performance Narrative (performance narrative addressing all program objectives)
11. Status Update by Objective (Include status update for each program objective., completed, ongoing or not yet began)
12. Other Attachments (Complete expenditure breakdown table and attach supporting financial report)
13. Certification: I certify to the best of my knowledge and belief that this report is correct and complete for performance
of activities for the purposes set forth in the award documents.
13a. Typed or Printed Name and Title of Authorized Certifying Official
13c. Telephone /ores code, number and extension,)
13d. Email Address
13b. Signature of Authorized Certifying Official
13e. Date Report Submitted (Month, Day, Year)
Performance Progress Report
Attachment 1: Expenditure Report
BREAKDO«� OF GRANT EXPENDITI`RES DIMrk G THIS REPORTING PERIOD:
Major item or categor), Federal S obligated (but not Federal S Spent
spells
Total
EXPENDITURES
TO DATE
OVERALL SL`-LlL-kR
GRANT FUNDS
MAWFUNG FUNDS
Original grant budget (this program):
S
S
Less what was spent (or obligated) prior
to this reporting eriod:
- S
-
Less what was spent during this
reportingperiod:
- S
-
Less i.A•hat was obligated dtuing this
reportingperiod:
Balance of fluids remaining:
_ $
_