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HomeMy WebLinkAboutHDR Engineering, Inc - Traffic Engineering Services On-Call Stevens Middle School Task Order No. 1 (#21-045)TRANSPORTATION ON-CALL AGREEMENT --- TASK ORDER NO. Reviewed By: Date: Project Code: REGARDING GENERAL AGREEMENT BETWEEN CITY -OF PASCO (CITY) AND HDR ENGINEERING, INC. (HDR) Proiect Description: Stevens Middle School Traffic SCOPE OF SERVICES: The City of Pasco (CITY) requests HDR to provide transportation services recommendations at 22nd Ave & Henry St. for Stevens Middle School. HDR services shall include: 1. HDR will create a memorandum that documents the all -way stop warrant analysis prepared for the intersection of 22nd Avenue & Henry Street as requested by the CITY. See Exhibit A for full breakdown. 2. HDR will provide comments, recommendations, and exhibits as needed. TIME OF PERFORMANCE: Services shall be completed by no later than 12/31/2021. FEE FOR SERVICES: All work shall be performed on a time -spent basis at the normal hourly billing rates included in the general agreement for a maximum fee of $8,759.28. This maximum amount may be revised only by written agreement of both parties. A work hour breakdown shall be provided for each invoice submitted for payment. See Exhibit B for full breakdown. Proposed: 10/28/21 HDR Engineering, Inc. Date Rob Berman — Senior Vice President v ` /Ir Appro ed: 0 b"'o i /Z' City of Pasco Date Steve Worley, PE — Public Works Dir or Professional Services Agreement— HDR Engineering, Inc. Transportation On -Call — Task Order No. 1 Page 1 of 1 F)� EXHIBIT A October 19, 2021 Steve Worley, PE City of Pasco Public Works 525 North 31 PO Box 293 Pasco, WA 99301 City of Pasco Traffic Engineering On -Call: Task Order #1 — 22nd Avenue and Henry Street All -Way Stop Warrant Analysis Dear Mr. Worley, HDR Engineering, Inc. (HDR) appreciates the opportunity to submit this proposal to the City of Pasco Public Works Department (City) to provide engineering services for the All -Way Stop Warrant Analysis at 22nd Avenue and Henry Street. The warrant analysis will determine if the current traffic demand warrants an all -way stop. The results of the analysis will be used to assist the City on infrastructure improvements. SCOPE OF SERVICES: The following scope of services summarized below define the tasks to be completed. GENERAL SERVICES 1.1 PROJECT COORDINATION AND MEETINGS Project coordination/meetings will be conducted with the City and applicable stakeholders. Meetings include the time required for meeting, preparation of exhibits and materials, agenda and meeting summary notes. The following meetings are included in the scope: Two (2) 1 -hour City meetings o Meetings will be attended by the HDR PM. o One meeting will be virtual, one meeting will be in-person and will include travel time. Internal review, project management, coordination, and invoicing. Eight hours of vehicular approach volumes and turning movement counts have been recorded on all three legs located at the 22nd Avenue and Henry Street intersection. The turning movement counts will be included as an appendix to the technical memorandum. The City has provided these counts to HDR on September 29, 2021. 1.2 ALL -WAY STOP WARRANT ANALYSIS An all -way stop warrant analysis will be conducted using the Manual on Uniform Traffic Control Devices (MUTCD) guidelines and criteria to determine if an all -way stop is warranted using the existing traffic counts provided to HDR by the City at the 22nd Avenue and Henry Street intersection. A technical memorandum documenting the analysis procedures, calculations, results, and recommendations will be prepared for this project. A draft memorandum will be submitted to the City for review and comment. HDR will receive one set of compiled comments from the City and will address these comments with a comment -response matrix. Upon agreement, the final technical memorandum will be submitted to the City. 835 North Post Street Suite 9500 Spokane, WA 99201 Task Order #1: 22"d Avenue & Henry Street — All -Way Stop Warrant Analysis October 19, 2021 Page 2 ASSUMPTIONS • The all -way stop warrant analysis will be completed per the 2009 MUTCD. • HDR PM will attend the two (2) 1 -hour coordination meetings with the City. One meeting will be held virtually and one will be in-person and will include travel time. • The existing lane configurations will be used for this analysis. No separate alternatives will be analyzed. • Speed data, crash data, and pedestrian movement data was not collected and will not be utilized for the warrant analysis. • Future traffic projections and scenarios will not be analyzed. • Attendance at City Council meetings are not included. Attendance at neighborhood public meetings or school district meetings are not included. DELIVERABLES All deliverables will be submitted via an electronic PDF format. The deliverables to be submitted are summarized as follows: • Preliminary/Draft All -Way Stop Warrant Memorandum • Final All way Stop Warrant Memorandum SCHEDULE Approximated schedule for deliverables is 15 days from the notice to proceed (NTP). The schedule for project deliverables will be provided in coordination with City staff after award of the contract. EXCLUSIONS AND EXEMPTIONS FROM SCOPE: The following items are not included in the current scope of work. Should they be needed, HDR will negotiate additional services with the City. • Maintenance of Traffic design. • Traffic engineering design to prepare plans for locations of the stop signs, stop ahead signs, and stop bars, if warranted. • Scenario analyses, including but not limited to alternate lane configurations, future traffic projections, or inclusion of pedestrian or speed data. • Project bidding and award services • Project design services • Construction related design services Time and Materials, Not to Exceed Fee A summary of the hours required to complete the above work for TO #1 is below: Task Order #1: 22nd Avenue 8t. Henry Street — All -Way Stop Warrant Analysis October 19, 2021 Page 3 LABOR ESTIMATE HDR ENGINEERING STAFF City of Pasco: Traffic Engineering On -Call TOttl W )I Marshall, Scott Messner, Sean R Dari Finn, Maureen C Young, Gudrun E Total City of Pasco: Traffic Engineering On -Call TOM Labor Project Rote Project Principal Project Manager Admiistent3 Assistant3 PAssi5tant5 Assistenl5 HOIlfS Project Management _2ro'ect5e�!E---..—.------- 1 13 1 4 19 Project Mgmt Plan i wain v�mt Plan /HASP _ Spreadsheet _ $ 2 hvoicinp / Status R / EV / WorkPlan $ 3,781.31 1 $ $ 2 3 One (1) invoice, upon completion _ — 0 0 $ 0 0 0 _ Meetings - Two 1 -hr long meetings, 1 virtual, l in-RM!gn $ $ $ - $ 0 1 Meeting virtual — — _ _ — 2 _ — 2 1 Meeting in-person — 8 8 0 All Way Stop Warrant Analysis All way stT warrant an is 2 1— 22 8 0 0 24 9 Ali way stop memorandum — — 1 12 13 Respond to City comments___ 2- 0 Task Total Hoursi 3.00 1 35.00 1 1.00 1 4,00 1 43.00 The total corresponding budget estimate associated with this task is summarized below.- FEE elow: FEE ESTIMATE City of Pasco: Traffic Engineering On -Call TOM FN Total Total Total Total From Task # Task Description Labor Escalation Expenses Spreadsheet 1.1 Project Management $ 3,530.15 $ 98.84 j $ 152.32 $ 3,781.31 1.2 All Way Stop Warrant Analysis $ $ 4,842.381 $ 135.59 $ $ - $ $ 077.97 0 0 $ 0 0 $ $ $ $ - $ 0 0 $ $ $ S 8,759.28 ATTACHMENTS: The following documents are attached. • Cost Breakdown/Hours Task Order #1: 22nd Avenue & Henry Street — All -Way Stop Warrant Analysis October 19, 2021 Page 4 POINT OF CONTACT: The primary point of contact regarding project status, technical matters and production schedules is our Project Manager, Sean Messner. Our Project Principal, Scott Marshall, can also be contacted for any related project matters. Sean Messner, PE, Scott Marshall, PE Project Manager Vice President Telephone: 509.216.4869 Telephone: 509.879.8624 E-mail: sean.messnerAhdrinc.com E-mail: scott.r.marshallCa-.Qhdrinc.com Please do not hesitate to contact us if you have any questions or comments. Sincerely, HDR Engineering, Inc. Rob Berman Sean Messner, PE Senior Vice President Project Manager F)2 EXHIBIT B October 19, 2021 Steve Worley, PE City of Pasco Public Works 525 North 31d PO Box 293 Pasco, WA 99301 City of Pasco Traffic Engineering On -Call: Task Order #1 — 22nd Avenue and Henry Street All -Way Stop Warrant Analysis Dear Mr. Worley, HDR Engineering, Inc. (HDR) appreciates the opportunity to submit this proposal to the City of Pasco Public Works Department (City) to provide engineering services for the All -Way Stop Warrant Analysis at 22"d Avenue and Henry Street. The warrant analysis will determine if the current traffic demand warrants an all -way stop. The results of the analysis will be used to assist the City on infrastructure improvements. SCOPE OF SERVICES: The following scope of services summarized below define the tasks to be completed. GENERAL SERVICES 1.1 PROJECT COORDINATION AND MEETINGS Project coordination/meetings will be conducted with the City and applicable stakeholders. Meetings include the time required for meeting, preparation of exhibits and materials, agenda and meeting summary notes. The following meetings are included in the scope: Two (2) 1 -hour City meetings o Meetings will be attended by the HDR PM. o One meeting will be virtual, one meeting will be in-person and will include travel time. Internal review, project management, coordination, and invoicing. Eight hours of vehicular approach volumes and turning movement counts have been recorded on all three legs located at the 22nd Avenue and Henry Street intersection. The turning movement counts will be included as an appendix to the technical memorandum. The City has provided these counts to HDR on September 29, 2021. 1.2 ALL -WAY STOP WARRANT ANALYSIS An all -way stop warrant analysis will be conducted using the Manual on Uniform Traffic Control Devices (MUTCD) guidelines and criteria to determine if an all -way stop is warranted using the existing traffic counts provided to HDR by the City at the 22nd Avenue and Henry Street intersection. A technical memorandum documenting the analysis procedures, calculations, results, and recommendations will be prepared for this project. A draft memorandum will be submitted to the City for review and comment. HDR will receive one set of compiled comments from the City and will address these comments with a comment -response matrix. Upon agreement, the final technical memorandum will be submitted to the City. 835 North Post Street Suite 9500 Spokane, WA 99201 Task Order #1: 22nd Avenue & Henry Street — All -Way Stop Warrant Analysis October 99, 2029 Page 2 ASSUMPTIONS • The all -way stop warrant analysis will be completed per the 2009 MUTCD. • HDR PM will attend the two (2) 1 -hour coordination meetings with the City. One meeting will be held virtually and one will be in-person and will include travel time. • The existing lane configurations will be used for this analysis. No separate alternatives will be analyzed. • Speed data, crash data, and pedestrian movement data was not collected and will not be utilized for the warrant analysis. • Future traffic projections and scenarios will not be analyzed. • Attendance at City Council meetings are not included. Attendance at neighborhood public meetings or school district meetings are not included. DELIVERABLES All deliverables will be submitted via an electronic PDF format. The deliverables to be submitted are summarized as follows: • Preliminary/Draft All -Way Stop Warrant Memorandum • Final All way Stop Warrant Memorandum SCHEDULE Approximated schedule for deliverables is 15 days from the notice to proceed (NTP). The schedule for project deliverables will be provided in coordination with City staff after award of the contract. EXCLUSIONS AND EXEMPTIONS FROM SCOPE: The following items are not included in the current scope of work. Should they be needed, HDR will negotiate additional services with the City. • Maintenance of Traffic design. • Traffic engineering design to prepare plans for locations of the stop signs, stop ahead signs, and stop bars, if warranted. • Scenario analyses, including but not limited to alternate lane configurations, future traffic projections, or inclusion of pedestrian or speed data. • Project bidding and award services • Project design services • Construction related design services Time and Materials, Not to Exceed Fee A summary of the hours required to complete the above work for TO #1 is below- Task Order #1: 22nd Avenue & Henry Street — All -Way Stop Warrant Analysis October 19, 2021 Page 3 LABOR ESTIMATE. HDR ENGINEERING STAFF City of Pasco. Traffic Engineering On -Call TO#1 Task Total Hours 3.00 1 35.00 1.00 1 1 43.00 The total corresponding budget estimate associated with this task is summarized below, FEE ESTIMATE City of Pasco: Traffic Engineering On -Call TO#i 10Y) ■ or11W Marshall, Scott Messner, Sean Finn, Ntaureen Young, Gudrun )I Task # R Darl C E Total Total Expenses Total From Spreadsheet 1.1 Project Management $ Labor $ 98.84 1 Project Role Preiect Principal Prciecl Manager Ptlminstrebw Assistant3 Pdminstmfim AssistenO Hours PrectSetu�— $ 135.59 j $ - $ 4,977.97 0 0 $ —1 1 $ 2 - —.roj2ctNtamtPlan IQlaI�m tylvtPlan/WASP --- Invoicing /Status R_epggpg / EV /. WorkPlan o 0 1 2 3 One (1) invoice, uM completion $ $ 0 0 - Two 1 -hr long meetings, 1 virtual. 1 in-PwSon _ _ 0 _Meetings 1 Meeting virtual T 2 2 — 1 Meetirt�in-person -- 8 8 0 AJI Way Warrant Anatysis All wa s, , warrant analysis 2 _ 1 22e0 8 _ 24 9 All way stop memorandum 1 12 13 Respond to City comments _--____.___—___ 2 _ _ 2 -- -- — 0 Task Total Hours 3.00 1 35.00 1.00 1 1 43.00 The total corresponding budget estimate associated with this task is summarized below, FEE ESTIMATE City of Pasco: Traffic Engineering On -Call TO#i 10Y) ■ or11W Task # Task Description Total Labor Total Escalation Total Expenses Total From Spreadsheet 1.1 Project Management $ 3,530.15 $ 98.84 1 $ 152.32 $ 3,781.31 12 All Way Stop WarrantAnalysis $ 4,842.38 $ 135.59 j $ - $ 4,977.97 0 0 $ $ $ $ p o 0 $ $ 1 $ I$ $ $ $ $ 0 S 8,75928 ATTACHMENTS: The following documents are attached. 0 Cost Breakdown/Hours Task Order #1: 22nd Avenue & Henry Street — All -Way Stop Warrant Analysis October 19, 2021 Page 4 POINT OF CONTACT: The primary point of contact regarding project status, technical matters and production schedules is our Project Manager, Sean Messner. Our Project Principal, Scott Marshall, can also be contacted for any related project matters. Sean Messner, PE, Scott Marshall, PE Project Manager Vice President Telephone: 509.216.4869 Telephone: 509.879.8624 E-mail: sean.messner hdrinc.com E-mail: scott.r.marshallCc?hdrinc.com Please do not hesitate to contact us if you have any questions or comments. Sincerely, HDR Engineering, Inc. Rob Berman Sean Messner, PE Senior Vice President Project Manager