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HomeMy WebLinkAboutRH2 Engineering, Inc. - West Pasco WTP Expansion - Phase 2 (12MGD) Agreement No. 21-047PROFESSIONAL SERVICES AGREEMENT West Pasco Water Treatment Plant Expansion — Phase 2 (12MGD) Agreement No. 21-047 THIS AGREEMENT is made and entered into between the City of Pasco, a Washington Municipal Corporation, hereinafter referred to as "City", and RH2 Engineering, Inc., hereinafter referred to as "Consultant," on the L4 day of , 2021. RECITALS WHEREAS, the City desires to have certain services and/or tasks performed as set forth below requiring specialized skills, training, equipment, and other supportive capabilities; and WHEREAS, the Consultant represents that it is qualified and possesses sufficient skills, experience, equipment, and necessary capabilities, including: technical and professional expertise, when required, to perform the services and/or tasks as set forth in this Agreement upon which the City is relying. WHEREAS, the City has, consistent with RCW 39.80, published an announcement related to its need for Architectural and Engineering services, evaluated Consultant's current performance data, and has determined that Consultant is the most highly qualified firm to perform the Architectural and Engineering services related to the West Pasco Water Treatment Plant Expansion —Phase 2 project; and WHEREAS, the City's Public Works Director finds that the Agreement with Consultant is both fair and reasonable in light of the duties to be performed, the Consultant's performance data, and the nature and complexity of the project. NOW, THEREFORE, in consideration of the mutual covenants, and performances contained herein, the parties agree as follows: 1. Scope of Services. The Consultant shall perform such services and accomplish such tasks, including the furnishing of all labor, materials, facilities and equipment necessary for full performance thereof, as identified and designated as Consultant's Responsibilities throughout this Agreement, and as more particularly described in Scope of Work detailed in Exhibit A, attached hereto and incorporated herein (the "Project"). 2. Term. This Project shall begin on the execution date listed above and promptly be completed by 12/31/2023. 3. Compensation and Payment. 3.1 Payment for services provided hereunder shall be made following the performance of such services. Such payment shall be full compensation for work performed or Professional Services Agreement — RH2 Engineering, Inc. Agreement No. 21-047 West Pasco Water Treatment Plant Expansion — Phase 2 Page 1 of 10 services rendered, and for all labor, materials, supplies, equipment, and incidentals necessary to complete the Project. 3.2 No payment shall be made for any services rendered by the Consultant except for services identified and set forth in this Agreement except as may be authorized by a written supplemental agreement approved by the City. 3.3 The City shall pay the Consultant for work performed under this Agreement upon timely submitted invoices detailing work performed and expenses for which reimbursement is sought. The City shall approve all invoices before payment is issued. Payment shall occur within thirty (30) days of receipt and approval of an invoice. 3.4 The City shall pay the Consultant for all work performed and expenses incurred under this Agreement, as follows. ® Hourly (Multiple Rate): Such rates as identified on Exhibit B, plus actual expenses incurred as provided under this Agreement, but not to exceed a total of $544,192.00 without the prior written authorization by the City. 4. Reports and Inspections. 4.1 The Consultant at such times and in such forms as the City may require, shall furnish to the City such statements, records, studies, surveys, reports, data, and information as the City may request pertaining to matters covered by this Agreement. 4.2 The Consultant shall, at any time during normal business hours and as often as the City or the Washington State Auditor may reasonably deem necessary, make available for examination all of its records and data with respect to all matters covered, directly or indirectly, by this Agreement and shall permit the City, or its designated authorized representative to audit and inspect other data relating to all matters covered by this Agreement. The City shall receive a copy of all audit reports made by the agency or firm as to the Consultant's activities. The City may, at its discretion, conduct an audit at its expense, using its own or outside auditors, of the Consultant's activities which relate, directly or indirectly, to this Agreement. Consultant shall be provided a copy of such reports. 4.3 The Consultant, during the term of this Agreement, shall obtain all permits and registration documents necessary for the performance of its work and for the execution of services at its own expense, and shall maintain its validity. Upon request, the Consultant shall deliver to the City copies of these licenses, registration documents, and permits or proof of their issuance or renewal. 4.4 Consultant shall maintain books, records and documents, which sufficiently and properly reflect all direct and indirect costs related to the performance of this Professional Services Agreement — RH2 Engineering, Inc. Agreement No. 21-047 West Pasco Water Treatment Plant Expansion — Phase 2 Page 2 of 10 Agreement, and shall maintain such accounting procedures and practices as may be necessary to assure proper accounting of all funds paid pursuant to this Agreement. These records shall be subject, at all reasonable times, to inspection, review, or audit as provided above. 4.5 The Consultant shall retain all books, records, documents or other material relevant to this Agreement for three (3) years after its expiration. Consultant agrees that the City, or its designee, shall have full access and right to examine any of said materials at all reasonable times during this period. 5. Ownership and Use of Documents. 5.1 All research, tests, surveys, preliminary data, information, drawings and documents made, collected, or prepared by the Consultant for performing the services subject to this Agreement, as well as any final product, collectively referred to as "work product," shall be deemed as the exclusive property of the City, including copyright as secured thereon. Consultant may not use them except in connection with the performance of the services under this Agreement or with the prior written consent of the City. Any prior copyrighted materials owned by the Consultant and utilized in the performance of the services under this Agreement, or embedded in with the materials, products and services provided thereunder, shall remain the property of the Consultant subject to a license granted to the City for their continued use of the products and services provided under this Agreement. Any work product used by the Consultant in the performance of these services which it deems as "confidential," "proprietary," or a "trade secret" shall be conspicuously designated as such. 5.2 In the event of Consultant's default, or in the event that this Agreement is terminated prior to its completion, the work product of the Consultant, along with a summary of the services performed to date of default or termination, shall become the property of the City, and tender of the work product and summary shall be a prerequisite to final payment under this Agreement. The summary of services provided shall be prepared at no additional cost, if the Agreement is terminated through default by the Consultant. If the Agreement is terminated through convenience by the City, the City agrees to pay Consultant for the preparation of the summary of services provided. 6. Public Records. 6.1 Consultant acknowledges that the City is an agency subject to Chapter 42.56 RCW "Public Records Act." All preliminary drafts or notes prepared or gathered by the Consultant, and recommendations of the Consultant are exempt prior to the acceptance by the City or public citation by the City in connection with City action. 6.2 If the Consultant becomes a custodian of public records of the City and request for such records is received by the City, the Consultant shall respond to the request by Professional Services Agreement — R112 Engineering, Inc. Agreement No. 21-047 West Pasco Water Treatment Plant Expansion — Phase 2 Page 3 of 10 the City for such records within five (5) business days by either providing the records, or by identifying in writing the additional time necessary to provide the records with a description of the reasons why additional time is needed. Such additional time shall not exceed twenty (20) business days unless extraordinary good cause is shown. 6.3 In the event the City receives a public records request for protected work product of the Consultant within its possession, the City shall, prior to the release of any protected work product or as a result of a public records request or subpoena, provide Consultant at least ten (10) business days prior written notice of the pending release and to reasonably cooperate with any legal action which may be initiated by the Consultant to enjoin or otherwise prevent such release. 7. Independent Contractor Relationship. 7.1 The parties intend that an independent contractor relationship is created by this Agreement. The City is interested primarily in the results to be achieved; subject to the scope of services and the specific requirements of this Agreement, the implementation of services will lie solely with the discretion of the Consultant. No agent, employee, officer or representative of the Consultant shall be deemed to be an employee, agent, officer, or representative of the City for any purpose, and the employees of the Consultant are not entitled to any of the benefits or privileges the City provides for its employees. The Consultant will be solely and entirely responsible for its acts and for the acts of its agents, employees, officers, subcontractors or representatives during the performance of this Agreement. 7.2 In the performance of the services provided in this Agreement, Consultant is an independent contractor with full authority to control and direct the performance of the details of the work, however, the results of the work contemplated herein must meet the approval of the City and shall be subject to the City's general rights of inspection and review to secure the satisfactory completion thereof. 7.3 The Consultant shall comply with all State and Federal laws including, but not limited to: 7.3.1 The definition requirements of RCW 50.04.140 (Employment Security). 7.3.2 RCW 51.08.195 (Industrial Insurance). 7.3.3 Obtain a City of Pasco business license. 7.4 The City may, at its sole discretion, require the Consultant to remove any employee, agent or servant from employment on this Project who, in the City's sole discretion, may be detrimental to the City's interest. 8. Indemnification. Professional Services Agreement — R112 Engineering, Inc. Agreement No. 21-047 West Pasco Water Treatment Plant Expansion — Phase 2 Page 4 of 10 8.1 The Consultant shall defend, indemnify, and hold harmless the City, its officers, officials, employees, and volunteers harmless from any and all claims, injuries, damages, losses or suits including attorney fees, arising out of or resulting from the acts, errors or omissions of the Consultant in performance of this Agreement, except for injuries and damages caused by the sole negligence of the City. 8.2 However, should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant, and the City, its officers, officials, employees, and volunteers, the Consultant's liability, including the duty and cost to defend, hereunder shall be only to the extent of the Consultant's negligence. It is further specifically and expressly understood that the indemnification provided herein constitutes the Consultant's waiver of immunity under Industrial Insurance, Title 51 RCW, solely for purposes of this indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. 8.3 No liability shall attach to the City by reason of entering into this Agreement except as expressly provided herein. 8.4 This indemnification shall include damages, penalties and attorney fees sustained as a result of Consultant's delayed or failed performance of Section 6 above. 9. Insurance. The Consultant shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Consultant, its agents, representatives, employees, or subcontractors. The Consultant's maintenance of insurance as required by the Agreement shall not be construed to limit the liability of the Consultant to the coverage provided by such insurance, or otherwise limit the City's recourse to any remedy available at law or in equity. 9.1 Minimum Scope of Insurance. Consultant shall obtain insurance of the types and coverage described below: 9.1.1 Automobile Liability insurance covering all owned, non -owned, hired and leased vehicles. Coverage shall be at least as broad as Insurance Services Office (ISO) form CA 00 01. 9.1.2 Commercial General Liability insurance shall be at least as broad as ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, stop -gap independent contractors and personal injury and advertising injury. The City shall be named as an additional insured under the Consultant's Commercial General Liability insurance policy with Professional Services Agreement — RH2 Engineering, Inc. Agreement No. 21-047 West Pasco Water Treatment Plant Expansion — Phase 2 Page 5 of 10 respect to the work performed for the City using an additional insured endorsement at least as broad as ISO endorsement form CG 20 26. 9.1.3 Workers' Compensation coverage as required by the Industrial Insurance laws of the State of Washington. 9.1.4 Professional Liability insurance appropriate to the Consultant's profession. 9.2 Minimum Amounts of Insurance. Consultant shall maintain the following insurance limits: 9.2.1 Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1,000,000 per accident. 9.2.2 Commercial General Liability insurance shall be written with limits no less than: ® $2,000,000 each occurrence; and ® $2,000,000 general aggregate; 9.2.3 Professional Liability insurance shall be written with limits no less than: ® $2,000,000 per claim; and ® $2,000,000 policy aggregate limit; 9.3 Other Insurance Provision. The Consultant's Automobile Liability, Professional Liability, and Commercial General Liability insurance policies are to contain, or be endorsed to contain that they shall be primary insurance as respect the City. Any insurance, self-insurance, or self-insured pool coverage maintained by the City shall be excess of the Consultant's insurance and shall not contribute with it. 9.3.1 The Consultant's insurance shall be endorsed to state that coverage shall not be cancelled by either party, except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City. 9.4 Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of not less than A: VII. 9.5 Verification of Coverage. Consultant shall furnish the City with original certificates and a copy of the amendatory endorsements, including, but not necessarily limited to, the additional insured endorsement, evidencing the insurance requirements of the Agreement before commencement of the work. 9.6 Notice of Cancellation. The Consultant shall provide the City with written notice of any policy cancellation within two (2) business days of their receipt of such notice. Professional Services Agreement — RH2 Engineering, Inc. Agreement No. 21-047 West Pasco Water Treatment Plant Expansion — Phase 2 Page 6 of 10 9.7 City Full Availability of Consultant Limits. If the Consultant maintains higher insurance limits than the minimums shown above, the City shall be insured for the full available limits of Commercial General and Excess or Umbrella liability maintained by the Consultant, irrespective of whether such limits maintained by the Consultant are greater than those required by this Agreement or whether any certificate of insurance furnished to the City evidences limits of liability lower than those maintained by the Consultant. 9.8 Failure to Maintain Insurance. Failure on the part of the Consultant to maintain the insurance as required shall constitute a material breach of contract, upon which the City may, after giving five (5) business days notice to the Consultant to correct the breach, immediately terminate the Agreement or, at its discretion, procure or renew such insurance and pay any and all premiums in connection therewith, with any sums so expended to be repaid to the City on demand, or at the sole discretion of the City, offset against funds due the Consultant from the City. 10. Nondiscrimination. In the performance of this Agreement, the Consultant will not discriminate against any employee or applicant for employment on the grounds of race, creed, color, national origin, sex, marital status, age or the presence of any sensory, mental or physical handicap; provided that the prohibition against discrimination in employment because of handicap shall not apply if the particular disability prevents the proper performance of the particular worker involved. The Consultant shall ensure that applicants are employed, and that employees are treated during employment in the performance of this Agreement without discrimination because of their race, creed, color, national origin, sex, marital status, age or the presence of any sensory, mental or physical handicap. Consultant shall take such action with respect to this Agreement as may be required to ensure full compliance with local, State and Federal laws prohibiting discrimination in employment. 11. Covenant Against Contingent Fees. The Consultant warrants that it has not employed nor retained any company, firm, or person, other than a bona fide employee working exclusively for the Consultant, to solicit or secure this Agreement; and that it has not paid or agreed to pay any company, person or firm, other than a bona fide employee working exclusively for the Consultant, any fee, commission, percentage, brokerage fee, gift, or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, the City shall have the right to terminate this Agreement. 12. Assignment and Subcontracting. 12.1 The City has awarded this Agreement to the Consultant due to its unique qualifications to perform these services. The Consultant shall not assign (or subcontract other than as specifically identified in Exhibit A) its performance under this Agreement or any portions of this Agreement without the prior written consent Professional Services Agreement — RH2 Engineering, Inc. Agreement No. 21-047 West Pasco Water Treatment Plant Expansion — Phase 2 Page 7 of 10 of the City, which consent must be sought at least thirty (30) days prior to the date of any proposed assignment. 12.2 Any work or services assigned or subcontracted hereunder shall be subject to each provision of this Agreement including Section 6, Public Records; Section 10, Nondiscrimination; proper bidding procedures where applicable; and all local, State and Federal statutes, ordinances and guidelines. 12.3 Any technical or professional service subcontract not listed in this Agreement, must have prior written approval by the City. 13. Termination. 13.1 Termination for Convenience. Either party may terminate this Agreement for any reason upon giving the other party no less than ten (10) business days written notice in advance of the effective date of such termination. 13.2 Termination for Cause. If the Consultant fails to perform in the manner called for in this Agreement, or if the Consultant fails to comply with any other provisions of this Agreement and fails to correct such noncompliance within five (5) business days of written notice thereof, the City may terminate this Agreement for cause. Termination shall be effected by serving a notice of termination on the Consultant setting forth the manner in which the Consultant is in default. The Consultant will only be paid for services and expenses complying with the terms of this Agreement, incurred prior to termination. 14. General Provisions. 14.1 For the purpose of this Agreement, time is of the essence. 14.2 Notice. Notice provided for in this Agreement shall be sent by: 14.2.1 Personal service upon the Project Administrators; or 14.2.2 Certified mail to the physical address of the parties, or by electronic transmission to the e-mail addresses designated for the parties below. 14.3 The Project Administrator for the purpose of this Agreement shall be: 14.3.1 For the City: Brittany Whitfield, P.E., or his/her designee Senior Engineer 525 North 3rd PO Box 293 Pasco WA 99301 WhitfieldB@pasco-wa.gov (e-mail address) Professional Services Agreement — RH2 Engineering, Inc. Agreement No. 21-047 West Pasco Water Treatment Plant Expansion — Phase 2 Page 8 of 10 14.3.2 For the Consultant: Paul Cross, P.E., or his/her designee Project Manager — Principal 114 Columbia Point Dr., Suite C Richland, WA 99352 peross cr,rh2.com (e-mail address) 15. Dispute Resolution. 15.1 This Agreement has been and shall be construed as having been made and entered into and delivered within the State of Washington and it is agreed by each party hereto that this Agreement shall be governed by the laws of the State of Washington. 15.2 In the event of a dispute regarding the enforcement, breach, default, or interpretation of this Agreement, the Project Administrators, or their designees, shall first meet in a good faith effort to resolve such dispute. In the event the dispute cannot be resolved by agreement of the parties, said dispute shall be resolved by arbitration pursuant to RCW 7.04A, as amended, with both parties waiving the right of a jury trial upon trial de novo, with venue placed in Pasco, Franklin County, Washington. The substantially prevailing party shall be entitled to its reasonable attorney fees and costs as additional award and judgment against the other. 16. Nonwaiver. Waiver by the City of any provision of this Agreement or any time limitation provided for in this Agreement shall not constitute a waiver of any other similar event or other provision of this Agreement. 17. Integration. This Agreement between the parties consists in its entirety of this document and any exhibits, schedules or attachments. Any modification of this Agreement or change order affecting this Agreement shall be in writing and signed by both parties. 18. Authorization. By signature below, each party warrants that they are authorized and empowered to execute this Agreement binding the City and the Consultant respectively. Professional Services Agreement — RH2 Engineering, Inc. Agreement No. 21-047 West Pasco Water Treatment Plant Expansion — Phase 2 Page 9 of 10 IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the date first written above. CITY OF PASCO, WASHINGTON Dave Ab City Ma ger ATTEST: .-1 14, Q� 4P Debra C. Barham, City Clerk APPROVED AS TO FORM: >P,uson Law, PLLC, City Attorney CONSULTANT (5�::'. OILVS:91- Paul Cross, PE — Principal Professional Services Agreement — RH2 Engineering, Inc. Agreement No. 21-047 West Pasco Water Treatment Plant Expansion — Phase 2 Page 10 of 10 EXHIBIT A Scope of Work City of Pasco West Pasco Water Treatment Plant 12 MGD Expansion Phase II Design September 2021 Background The City of Pasco (City) is growing rapidly, and its potable water demands are increasing with population growth and local industries. The City has two water treatment plants on opposite ends of its distribution system. While these plants can accommodate current and short-term peak demands together, individual plant capacity must increase to meet the City's 20 -year planning projection. The West Pasco Water Treatment Plant (WPWTP) was designed to accommodate equipment expansion within the facility, and this is a cost-effective way for the City to handle growth. Phase I of the WPWTP Expansion consisted of the design of the treatment plant to increase capacity from 6 million gallons per day (MGD) to 12 MGD. The design included installation of additional strainers and membrane filtration units, filter -to -waste capabilities, a process residuals treatment and recycling system, and various plant operational improvements. Phase II is proposed to include adding pumping capacity and electrical power redundancy by adding one pump at the Intake Pump Station (IPS), adding a booster pump station (BPS) with additional Zone 3 pumps, adding a solids drying bed, converting the existing WPWTP backup generator to backup power for the IPS, and adding a new 2 -megawatt generator dedicated to the WPWTP. In the last phase of improvements, Phase III (installing one additional IPS pump and at least one Zone 3 pump), the City will have the infrastructure in place to proceed with the full buildout of the WPWTP to a capacity of 18 MGD. This Scope of Work pertains to the design and permitting for Phase II Improvements. Phase 11: • Task 1— Design • Task 2 — Permitting • Task 3 — Project Administration and Management Future Tasks: • Task 4 —Services During Bidding • Task 5 —Services During Construction Phase II Task 1— Design Objective: Prepare plan and specification documents required for a complete set of bid documents. Provide conceptual plans to the City at the 30 -percent milestone for review and feedback. Provide City of Pasco West Pasco Water Treatment Plant 12 MGD Expansion Exhibit A Phase II Design Scope of Work plans, specifications, and cost estimate at the 60 -percent and 90 -percent milestones for review and feedback. Finalize documents for bidding. Approach: 1.1 Prepare 30 -Percent Conceptual Design: Prepare a 30 -percent conceptual design technical memorandum that includes sizing and selecting pumps and electrical equipment based on two (2) design alternatives. The design alternatives include providing Zone 3 pumping rates of 12 MGD and up to 24 MGD. Provide a hydraulic assessment of the proposed improvements with the 30 -percent package, including a surge and transient analysis on the Zone 3 BPS. Submit 30 -percent technical memorandum and conceptual designs to the City. Prepare meeting agenda and attend one (1) meeting with the City to discuss 30 -percent review comments. Prepare meeting minutes. 1.2 Prepare General Plans: Prepare the cover sheet, general information drawings, and phasing plan drawing(s). 1.3 Prepare Site/Civil Design: Prepare site/civil plan drawings showing existing site and facility layouts, temporary erosion control and construction measures and layouts, site grading improvements, proposed facility layouts, surface improvements, and utility improvements. Site design will include solids drying beds. Civil design will be based on geotechnical information developed during Phase I design. Coordinate with City staff and a subconsultant to perform potholing at RI -12 -identified locations on the WPWTP site to assess location and depth of existing utilities. This subtask assumes up to ten (10) potholing locations; potholes will be approximately 10 feet deep. 1.4 Prepare Mechanical Design: Prepare process and mechanical drawings showing proposed pipe routing and equipment installation. Size piping and size and select equipment and pumps. Prepare design of surge protection devices recommended as part of the IPS transient analyses, including coordination with a surge tank vendor for selecting proposed improvements. Prepare minor mechanical design, including fluoridation feed and monitoring for Zone 3. Prepare heating, ventilation, and air conditioning design. 1.5 Develop Tracer Study Plan: Review contact time infrastructure, water quality, and chemical feed systems and develop a plan to test and prove surface water contaminant inactivation ratios for the range of normal operating scenarios. This will include detailed steps to conduct a tracer study to measure hydraulic residence time throughout the infrastructure when operating at 6 MGD, 12 MGD, and 18 MGD (projected). 1.6 Prepare Structural Design: Prepare structural design, calculations, and details for the proposed pump station and ancillary supports and structures. Perform site visit to observe the condition of the existing site and structures. 1.7 Prepare Electrical and Telemetry Design: Prepare electrical, instrumentation, and control design, including electrical distribution design, conversion of plant standby generator design, City of Pasco West Pasco Water Treatment Plant 12 MGD Expansion Phase II Design Exhibit A Scope of Work process and instrumentation control, and telemetry systems to interface with the City's existing system. 1.8 Prepare Construction Phasing Plan: Prepare a phasing plan for the construction of the planned system improvements to maintain operation of the WPWTP throughout construction. Identify periods when construction can occur, when unit processes of the WPWTP would need to be shut down, and how the treatment plant can maintain operation during construction. 1.9 Prepare Specifications: Develop non-technical (front-end) and technical specifications. Provide the advertisement for bids, instructions to bidders, general conditions, construction contract, insurance provisions, and other typical forms used for the bidding and engagement of public works contracts. Prepare Division 1(general) through Division 18 (measurement and payment) of the technical specifications. It is assumed that the front-end documents will be based on City -provided bid forms and construction contract documents and modified by RH2. It is assumed that RH2 will use its modified Construction Specification Institute (CSI) specifications for the technical portion of the specifications. 1.10 Prepare Engineer's Opinion of Probable Construction Cost: Prepare Engineer's opinion of probable construction cost (OPCC) based on 60- and 90 -percent design documents. 1.11 Submit 60 -Percent Design Documents to City: Submit the 60 -percent design plans, specifications, and OPCC to the City. Prepare meeting agenda and attend one (1) meeting with the City to discuss 60 -percent review comments. Prepare meeting minutes. Incorporate City comments into the design. 1.12 Submit 90 -Percent Design Documents to City: Submit the 90 -percent design plans, specifications, and OPCC to the City. Prepare meeting agenda and attend one (1) meeting with the City to discuss 90 -percent review comments. Prepare meeting minutes. Review and respond to City's third -party review of the 90 -percent design documents. Incorporate City comments into the design. 1.13 Perform Internal Quality Assurance and Quality Control: Perform internal quality assurance and quality control (QA/QC) review of the 90 -percent design plans and specifications. 1.14 Prepare Bid -Ready Design Documents: Incorporate final comments and permitting conditions into the plans and specifications. Prepare bid -ready plans and specifications and a final OPCC. Assumptions: RH2 will rely upon the accuracy and completeness of information, data, and materials generated or produced by the City or others in relation to this Scope of Work. Intake Pump Station design assumes additional pumps will be added with minimal mechanical improvements and no structural or sit%ivil improvements needed. Surge mitigation tanks) and associated mechanical improvements are assumed to be located inside the existing IPS. No exterior improvements or additional structures to house these improvements are included in this Scope of Work. City of Pasco West Pasco Water Treatment Plant 12 MGD Expansion Phase II Design Exhibit A Scope of Work • No additional on-site stormwater design will be required. BPS driveway will connect to the existing (or proposed Phase 1 improvement) driveway within 200 feet of the BPS. BPS discharge pipeline length will be within 200 feet of the proposed BPS. Downstream transmission main design will be provided by others in a separate contract. • The proposed pump station will be located on the WPWTP site and will be a slab -on -grade CMU block structure covered by a wood truss roof with metal decking. • Following the completion of the two (2) 30 -percent conceptual designs (subtask 1.1), the City will identify the preferred design alternative to be utilized in the subsequent design phases. Only one (1) design concept will be progressed through the 60 -percent, 90 -percent, and bid -ready milestones. • All meetings will occur at the City's WPWTP facility or at City Hall. Phone or video conference meetings may occur if mutually acceptable to all parties. Provided by City: • City bid forms and construction contract documents in MS Word format. • Selection of the preferred design alternative for utilization beyond the 30 -percent design milestone. • Markings of existing utilities and site access for the potholing subconsultant. • Staff and equipment to excavate and backfill during potholing. • Attendance at the 30-, 60-, and 90 -percent design review meetings. • Written review comments on the 30-, 60-, and 90 -percent design documents. • Input regarding WPWTP shutdowns and construction phasing. RH2 Deliverables: • Electronic PDF of the 30 -percent technical memorandum and hydraulic assessment. • Two (2) hardcopy 30 -percent design conceptual half-size plans. • Coordination with potholing subconsultant. • Electronic PDF of the tracer study plan. • Electronic PDF of the construction phasing plan. • Electronic PDF of the 60 -percent design plans, specifications, and OPCC estimate. • Electronic PDF of the 90 -percent design plans, specifications, and OPCC estimate. • Attendance at 30-, 60-, and 90 -percent design review meetings. • 30-, 60-, and 90 -percent design review meeting agenda and minutes. • Electronic PDF of the bid -ready plans, specifications, and OPCC estimate. 4 City of Pasco West Pasco Water Treatment Plant 12 MGD Expansion Phase II Design Task 2 — Permitting Exhibit A Scope of Work Objective: Assist the City in obtaining permits to address environmental, site, building code, and Washington State Department of Health (DOH) requirements. The following permits/approvals are expected based on RH2's experience with Phase I permitting and current understanding: • DOH Project Report. • DOH Construction Documents Review. • DOH Drinking Water State Revolving Fund (DWSRF) Environmental Compliance Support. • City of Pasco Shoreline Substantial Development Permit (SSDP). • City of Pasco Site Development Permit (SDP). • City of Pasco Building Permit. Approach: 2.1 Prepare and Submit Proiect Report to DOH: Prepare DOH Project Report and accompanying application. Provide draft to the City for review and comment. Revise Project Report and application to address City comments. Submit the final Project Report to DOH. Compose a letter responding to review comments from DOH, if necessary. 2.2 Prepare and Submit Construction Documents to DOH: Prepare application with construction documents for DOH. Provide draft application package to the City for review and comment. Revise to address City comments. Submit the finalized construction documents to DOH. Compose a letter responding to review comments from DOH, if necessary. 2.3 Support DWSRF Funding Environmental Compliance: Provide up to twenty (20) hours of support time to the City during environmental compliance documentation for DWSRF funding. The City is presently working with DOH on environmental and cultural compliance documentation for Phase I improvements. The project State Environmental Policy Act (SEPA) and Cultural Resources Survey (CRS), prepared by RH2 and Cultural Resource Consultants, LLC, (CRC), respectively, in spring 2021 are anticipated to cover improvements for Phases II and III as well. This subtask is scoped conservatively to support the City, as needed, in meeting anticipated Phase 11 funding requirements. 2.4 Attend Pre -Application Meeting: Prepare for and attend City's pre -application meeting to discuss Phase II improvements, confirm anticipated local project permits, and discuss submittal processes. It is assumed up to three (3) RH2 staff will attend the pre -application meeting along with City project staff. 2.5 Prepare and Submit SSDP Application: Prepare SSDP application, including site plans. Provide draft application to the City for review and comment. Revise the SSDP application based on City staff comments. Submit final SSDP application to City Planning staff for publication and decision components. City of Pasco West Pasco Water Treatment Plant 12 MGD Expansion Phase II Design Exhibit A Scope of Work 2.6 Prepare and Submit City SDP: Prepare application for SDP submittal based on the 90 -percent design stage. Provide draft application to the City for review and comment. Revise with City comments and submit to City Planning staff for review. Respond to one (1) resubmittal request, as needed. 2.7 Prepare and Submit City Building Permit: Prepare application for Building Permit submittal based on the 90 -percent design stage. Develop energy code calculations. Prepare and submit the structural calculations performed in the previous tasks for Building Permit submittal. Provide draft application to the City for review and comment. Revise with City comments and submit to City Building staff for review. Respond to one (1) resubmittal request, as needed. 2.$ Provide Other Permitting Coordination: Provide up to twenty (20) hours of support to the City during permitting reviews/approvals, as requested. Provide up to four (4) sets of design documents to the City for permitting applications. Assumptions: • The City will be the applicant for permit applications and RH2 will act as the City's agent. • The City will pay all permit fees. • Acceptance of permit submittals is beyond the control of RH2 and the City, and no date is warranted or implied for DOH response or acceptance. • There will be only one (1) round of review comments from DOH for each submittal. • There will only be one (1) round of review comments from the City for SDP or Building Permit materials. • No Washington State Department of Ecology National Pollutant Discharge Elimination System permits are necessary. • Right -of -Way permits, if determined to be needed for construction, will be applied for and obtained by the City directly. • The SEPA prepared and processed in spring through summer 2021 addresses Phase 11 improvements, a new SEPA Checklist will not be warranted and has not been scoped. • The CRS prepared and processed in spring through fa112021 addresses Phase II improvements; a new or amended CRS will not be needed and has not been scoped. • Although the improvements at the IPS are minor in nature, they will be considered development and not repair or replacement for the purposes of Shoreline Master Program compliance. Consequently, RH2 has scoped a SSDP. If the City determines the project can apply for SSDP exemption, the effort involved in subtask 2.5 can be reduced to facilitate exemption request and City processing instead. • No federal permitting, approvals, or coordination is needed for the project. City of Pasco West Pasco Water Treatment Plant 12 MGD Expansion Phase II Design Provided by City: Exhibit A Scope of Work • Payment of all permit application fees. • Attendance at City pre -application meeting. • Review and comment on draft permit application packages. • Assistance with City permit submittals/staff coordination, as needed, to facilitate permit submittals and reviews. RH2 Deliverables: • Electronic PDF of the draft, and electronic and two (2) hard copies of the final Project Report and application for DOH submittal. • Electronic PDF of the draft, and electronic and two (2) hard copies of the final construction documents with half-size plans and application for DOH submittal. • Electronic PDF and up to two (2) hard copies each of letter response to DOH comments on the Project Report and construction documents, if needed. • Electronic PDF of draft and final pre -application meeting package, and attendance by up to three (3) RH2 staff at pre -application meeting with City. • Electronic PDF of the draft, and electronic and up to four (4) hard copies of the SSDP application package, including duplicates for the City. • Electronic PDF of the draft, and electronic and up to four (4) hard copies of the SDP application package, including duplicates for the City. • Electronic PDF of the draft, and electronic and up to four (4) hard copies of the Building Permit application package, including duplicates for the City. • Electronic submittals of permit applications. Task 3 — Project Administration and Management Objective: Administer, manage, and monitor the RH2 project team, resources, communications, scope progress, budget, files, and records. Approach: 3.1 Review and monitor project progress/schedule, scope, and budget. 3,2 Manage the RH2 project team and resources. 3.3 Provide monthly invoices with progress reports documenting work performed and budget status. 3.4 Communicate with the City regarding project progress, invoicing, and schedule. 3.5 Maintain project files and records in electronic format. rA City of Pasco West Pasco Water Treatment Plant 12 MGD Expansion Phase II Design Exhibit A Scope of Work 3.6 Assist the City in preparing the DWSRF loan application for the Phase II improvements. This subtask includes forty (40) hours of staff time. If the City requests additional assistance with the loan application, a contract amendment may be necessary. RH2 Deliverables: • Electronic PDF of the schedule, scope, and budget administration and management. • Project team and resource management. • Electronic PDF of the monthly invoices with progress reporting. • Communication with City. • Assistance with DWSRF loan application. EXHIBIT B Fee Estimate City of Pasco West Pasco Water Treatment Plant 12 MGD Expansion Phase 11 Design Sep -21 Task1 Design 2428 Total 412,168 1 $ 11,500 1 $ 39,023 1 Description Task2 Permitting 242 Total Labor Total Subconsultant Total Expense Total Cost 3,1641 Hours .................................................................................................................................................................... Classification Task 3 Project Administration and Management 172 $ 34,570 Task1 Design 2428 $ 412,168 1 $ 11,500 1 $ 39,023 1 $ 462,691 Task2 Permitting 242 $ 42,874 1 $ $ 3,1641 $ 46,038 Task 3 Project Administration and Management 172 $ 34,570 $ $ 893 $ 35,463 PROJECT TOTAL 2842 $ 489,612 $ 11,500 $ 43,080 $ 544,192 RH2 ENGINEERING, INC. 2021 SCHEDULE OF RATES AND CHARGES RATE LIST RATE UNIT Professional 1 $144 $/hr Professional II $157 $/hr Professional III $169 $/hr Professional IV $187 $/hr Professional V $198 $/hr Professional VI $214 $/hr Professional VII $226 $/hr Professional VIII $235 $/hr Professional IX $235 $/hr Control Specialist 1 $130 $/hr Control Specialist II $141 $/hr Control Specialist III $154 $/hr Control Specialist IV $169 $/hr Control Specialist V $179 $/hr Control Specialist VI $191 $/hr Control Specialist VII $204 $/hr Control Specialist VIII $214 $/hr Technician 1 $108 $/hr Technician II $119 $/hr Technician III $136 $/hr Technician IV $145 $/hr Technician V $160 $/hr Technician VI $175 $/hr Technician VII $189 $/hr Technician VIII $198 $/hr Administrative 1 $72 $/hr Administrative II $84 $/hr Administrative 111 $99 $/hr Administrative IV $118 $/hr Administrative V $139 $/hr CAD/GIS System $27.50 $/hr CAD Plots - Half Size $2.50 price per plot CAD Plots - Full Size $10.00 price per plot CAD Plots - Large $25.00 price per plot Copies (bw) 8.5" X 11" $0.09 price per copy Copies (bw) 8.5" X 14" $0.14 price per cop Copies (bw) 11" X 17" $0.20 price per copy Copies (color) 8.5" X 11" $0.90 price per copy Copies (color) 8.5" X 14" $1.20 price per copy Copies (color) 11" X 17" $2.00 price per copy Technology Charge 2.50% % of Direct Labor Mileage $0.560 price per mile (or Current IRS Rate) Subconsultants 15% Cost + Outside Services at cost Rates listed are adjusted annually. The aggregate rate increase is limited to 3% annually.