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DKS Associates, Inc. - I-182 and Broadmoor Boulevard Interchange - Design Services (Agmt. No 21-044, Project No. 21292)
PROFESSIONAL SERVICES AGREEMENT 21292 — I-182 and Broadmoor Boulevard Interchange Agreement No. 21-044 THIS AGREEMENT is made and entered into between the City of Pasco, a Washington Municipal Corporation, hereinafter referred to as "City", and DKS Associates, Inc., hereinafter referred to as "Consultant," on the h day of �P a h , 2021. RECITALS WHEREAS, the City desires to have certain services and/or tasks performed as set forth below requiring specialized skills, training, equipment, and other supportive capabilities; and WHEREAS, the Consultant represents that it is qualified and possesses sufficient skills, experience, equipment, and necessary capabilities, including: technical and professional expertise, when required, to perform the services and/or tasks as set forth in this Agreement upon which the City is relying. WHEREAS, the City has, consistent with RCW 39.80, published an announcement related to its need for Architectural and Engineering services, evaluated Consultant's current performance data, and has determined that Consultant is the most highly qualified firm to perform the Architectural and Engineering services related to the I-182 and Broadmoor Boulevard Interchange project; and WHEREAS, the City's Public Works Director finds that the Agreement with Consultant is both fair and reasonable in light of the duties to be performed, the Consultant's performance data, and the nature and complexity of the project. NOW, THEREFORE, in consideration of the mutual covenants, and performances contained herein, the parties agree as follows: 1. Scope of Services. The Consultant shall perform such services and accomplish such tasks, including the furnishing of all labor, materials, facilities and equipment necessary for full performance thereof, as identified and designated as Consultant's Responsibilities throughout this Agreement, and as more particularly described in Scope of Work detailed in Exhibit A, attached hereto and incorporated herein (the "Project"). 2. Term. This Project shall begin on the execution date listed above and promptly be completed by 12/31/2024. 3. Compensation and Pavment. 3.1 Payment for services provided hereunder shall be made following the performance of such services. Such payment shall be full compensation for work performed or Professional Services Agreement — DKS Associates, Inc. Agreement No. 21-044 Interchange Improvements at Interstate 182/Road 100 Page 1 of 10 services rendered, and for all labor, materials, supplies, equipment, and incidentals necessary to complete the Project. 3.2 No payment shall be made for any services rendered by the Consultant except for services identified and set forth in this Agreement except as may be authorized by a written supplemental agreement approved by the City. 3.3 The City shall pay the Consultant for work performed under this Agreement upon timely submitted invoices detailing work performed and expenses for which reimbursement is sought. The City shall approve all invoices before payment is issued. Payment shall occur within thirty (30) days of receipt and approval of an invoice. 3.4 The City shall pay the Consultant for all work performed and expenses incurred under this Agreement, as follows. ® Hourly (Multiple Rate): Such rates as identified on Exhibit B, plus actual expenses incurred as provided under this Agreement, but not to exceed a total of $679,073.00 without the prior written authorization by the City. 4. Reports and Inspections. 4.1 The Consultant at such times and in such forms as the City may require, shall furnish to the City such statements, records, studies, surveys, reports, data, and information as the City may request pertaining to matters covered by this Agreement. 4.2 The Consultant shall, at any time during normal business hours and as often as the City or the Washington State Auditor may reasonably deem necessary, make available for examination all of its records and data with respect to all matters covered, directly or indirectly, by this Agreement and shall permit the City, or its designated authorized representative to audit and inspect other data relating to all matters covered by this Agreement. The City shall receive a copy of all audit reports made by the agency or firm as to the Consultant's activities. The City may, at its discretion, conduct an audit at its expense, using its own or outside auditors, of the Consultant's activities which relate, directly or indirectly, to this Agreement. Consultant shall be provided a copy of such reports. 4.3 The Consultant, during the term of this Agreement, shall obtain all permits and registration documents necessary for the performance of its work and for the execution of services at its own expense, and shall maintain its validity. Upon request, the Consultant shall deliver to the City copies of these licenses, registration documents, and permits or proof of their issuance or renewal. 4.4 Consultant shall maintain books, records and documents, which sufficiently and properly reflect all direct and indirect costs related to the performance of this Professional Services Agreement— DKS Associates, Inc. Agreement No. 21-044 Interchange Improvements at Interstate 182/Road 100 Page 2 of 10 Agreement, and shall maintain such accounting procedures and practices as may be necessary to assure proper accounting of all funds paid pursuant to this Agreement. These records shall be subject, at all reasonable times, to inspection, review, or audit as provided above. 4.5 The Consultant shall retain all books, records, documents or other material relevant to this Agreement for three (3) years after its expiration. Consultant agrees that the City, or its designee, shall have full access and right to examine any of said materials at all reasonable times during this period. 5. Ownership and Use of Documents. 5.1 All research, tests, surveys, preliminary data, information, drawings and documents made, collected, or prepared by the Consultant for performing the services subject to this Agreement, as well as any final product, collectively referred to as "work product," shall be deemed as the exclusive property of the City, including copyright as secured thereon. Consultant may not use them except in connection with the performance of the services under this Agreement or with the prior written consent of the City. Any prior copyrighted materials owned by the Consultant and utilized in the performance of the services under this Agreement, or embedded in with the materials, products and services provided thereunder, shall remain the property of the Consultant subject to a license granted to the City for their continued use of the products and services provided under this Agreement. Any work product used by the Consultant in the performance of these services which it deems as "confidential," "proprietary," or a "trade secret" shall be conspicuously designated as such. 5.2 In the event of Consultant's default, or in the event that this Agreement is terminated prior to its completion, the work product of the Consultant, along with a summary of the services performed to date of default or termination, shall become the property of the City, and tender of the work product and summary shall be a prerequisite to final payment under this Agreement. The summary of services provided shall be prepared at no additional cost, if the Agreement is terminated through default by the Consultant. If the Agreement is terminated through convenience by the City, the City agrees to pay Consultant for the preparation of the summary of services provided. 6. Public Records. 6.1 Consultant acknowledges that the City is an agency subject to Chapter 42.56 RCW "Public Records Act." All preliminary drafts or notes prepared or gathered by the Consultant, and recommendations of the Consultant are exempt prior to the acceptance by the City or public citation by the City in connection with City action. 6.2 If the Consultant becomes a custodian of public records of the City and request for such records is received by the City, the Consultant shall respond to the request by Professional Services Agreement — DKS Associates, Inc. Agreement No. 21-044 Interchange Improvements at Interstate 182/Road 100 Page 3 of 10 the City for such records within five (5) business days by either providing the records, or by identifying in writing the additional time necessary to provide the records with a description of the reasons why additional time is needed. Such additional time shall not exceed twenty (20) business days unless extraordinary good cause is shown. 6.3 In the event the City receives a public records request for protected work product of the Consultant within its possession, the City shall, prior to the release of any protected work product or as a result of a public records request or subpoena, provide Consultant at least ten (10) business days prior written notice of the pending release and to reasonably cooperate with any legal action which may be initiated by the Consultant to enjoin or otherwise prevent such release. 7. independent Contractor Relationship. 7.1 The parties intend that an independent contractor relationship is created by this Agreement. The City is interested primarily in the results to be achieved; subject to the scope of services and the specific requirements of this Agreement, the implementation of services will lie solely with the discretion of the Consultant. No agent, employee, officer or representative of the Consultant shall be deemed to be an employee, agent, officer, or representative of the City for any purpose, and the employees of the Consultant are not entitled to any of the benefits or privileges the City provides for its employees. The Consultant will be solely and entirely responsible for its acts and for the acts of its agents, employees, officers, subcontractors or representatives during the performance of this Agreement. 7.2 In the performance of the services provided in this Agreement, Consultant is an independent contractor with full authority to control and direct the performance of the details of the work, however, the results of the work contemplated herein must meet the approval of the City and shall be subject to the City's general rights of inspection and review to secure the satisfactory completion thereof. 7.3 The Consultant shall comply with all State and Federal laws including, but not limited to: 7.3.1 The definition requirements of RCW 50.04.140 (Employment Security). 7.3.2 RCW 51.08.195 (Industrial Insurance). 7.3.3 Obtain a City of Pasco business license. 7.4 The City may, at its sole discretion, require the Consultant to remove any employee, agent or servant from employment on this Project who, in the City's sole discretion, may be detrimental to the City's interest. 8. Indemnification. Professional Services Agreement — DKS Associates, Inc. Agreement No. 21-044 Interchange Improvements at Interstate 182/Road 100 Page 4 of 10 8.1 The Consultant shall defend, indemnify, and hold harmless the City, its officers, officials, employees, and volunteers harmless from any and all claims, injuries, damages, losses or suits including attorney fees, arising out of or resulting from the acts, errors or omissions of the Consultant in performance of this Agreement, except for injuries and damages caused by the sole negligence of the City. 8.2 However, should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant, and the City, its officers, officials, employees, and volunteers, the Consultant's liability, including the duty and cost to defend, hereunder shall be only to the extent of the Consultant's negligence. It is further specifically and expressly understood that the indemnification provided herein constitutes the Consultant's waiver of immunity under Industrial Insurance, Title 51 RCW, solely for purposes of this indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. 8.3 No liability shall attach to the City by reason of entering into this Agreement except as expressly provided herein. 8.4 This indemnification shall include damages, penalties and attorney fees sustained as a result of Consultant's delayed or failed performance of Section 6 above. 9. Insurance. The Consultant shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Consultant, its agents, representatives, employees, or subcontractors. The Consultant's maintenance of insurance as required by the Agreement shall not be construed to limit the liability of the Consultant to the coverage provided by such insurance, or otherwise limit the City's recourse to any remedy available at law or in equity. 9.1 Minimum Scope of Insurance. Consultant shall obtain insurance of the types and coverage described below: 9. 1.1 Automobile Liability insurance covering all owned, non -owned, hired and leased vehicles. Coverage shall be at least as broad as Insurance Services Office (ISO) form CA 00 01. 9.1.2 Commercial General Liability insurance shall be at least as broad as ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, stop -gap independent contractors and personal injury and advertising injury. The City shall be named as an additional insured under the Consultant's Commercial General Liability insurance policy with Professional Services Agreement — DKS Associates, Inc. Agreement No. 21-044 Interchange Improvements at Interstate 182/Road 100 Page 5 of 10 respect to the work performed for the City using an additional insured endorsement at least as broad as ISO endorsement form CG 20 26. 9.1.3 Workers' Compensation coverage as required by the Industrial Insurance laws of the State of Washington. 9.1.4 Professional Liability insurance appropriate to the Consultant's profession. 9.2 Minimum Amounts of Insurance. Consultant shall maintain the following insurance limits: 9.2.1 Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1,000,000 per accident. 9.2.2 Commercial General Liability insurance shall be written with limits no less than: ❑X $2,000,000 each occurrence; and ® $2,000,000 general aggregate; 9.2.3 Professional Liability insurance shall be written with limits no less than: ® $2,000,000 per claim; and • $2,000,000 policy aggregate limit; 9.3 Other Insurance Provision. The Consultant's Automobile Liability, Professional Liability, and Commercial General Liability insurance policies are to contain, or be endorsed to contain that they shall be primary insurance as respect the City. Any insurance, self-insurance, or self-insured pool coverage maintained by the City shall be excess of the Consultant's insurance and shall not contribute with it. 9.3.1 The Consultant's insurance shall be endorsed to state that coverage shall not be cancelled by either party, except after thirty (3 0) days prior written notice by certified mail, return receipt requested, has been given to the City. 9.4 Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of not less than A: VII. 9.5 Verification of Coverage. Consultant shall furnish the City with original certificates and a copy of the amendatory endorsements, including, but not necessarily limited to, the additional insured endorsement, evidencing the insurance requirements of the Agreement before commencement of the work. 9.6 Notice of Cancellation. The Consultant shall provide the City with written notice of any policy cancellation within two (2) business days of their receipt of such notice. Professional Services Agreement — DKS Associates, Inc. Agreement No. 21-044 Interchange Improvements at Interstate 182/Road 100 Page 6 of 10 9.7 City Full Availability of Consultant Limits. If the Consultant maintains higher insurance limits than the minimums shown above, the City shall be insured for the full available limits of Commercial General and Excess or Umbrella liability maintained by the Consultant, irrespective of whether such limits maintained by the Consultant are greater than those required by this Agreement or whether any certificate of insurance furnished to the City evidences limits of liability lower than those maintained by the Consultant. 9.8 Failure to Maintain Insurance. Failure on the part of the Consultant to maintain the insurance as required shall constitute a material breach of contract, upon which the City may, after giving five (5) business days notice to the Consultant to correct the breach, immediately terminate the Agreement or, at its discretion, procure or renew such insurance and pay any and all premiums in connection therewith, with any sums so expended to be repaid to the City on demand, or at the sole discretion of the City, offset against funds due the Consultant from the City. 10. Nondiscrimination. In the performance of this Agreement, the Consultant will not discriminate against any employee or applicant for employment on the grounds of race, creed, color, national origin, sex, marital status, age or the presence of any sensory, mental or physical handicap; provided that the prohibition against discrimination in employment because of handicap shall not apply if the particular disability prevents the proper performance of the particular worker involved. The Consultant shall ensure that applicants are employed, and that employees are treated during employment in the performance of this Agreement without discrimination because of their race, creed, color, national origin, sex, marital status, age or the presence of any sensory, mental or physical handicap. Consultant shall take such action with respect to this Agreement as may be required to ensure full compliance with local, State and Federal laws prohibiting discrimination in employment. 11. Covenant Against Contingent Fees. The Consultant warrants that it has not employed nor retained any company, firm, or person, other than a bona fide employee working exclusively for the Consultant, to solicit or secure this Agreement; and that it has not paid or agreed to pay any company, person or firm, other than a bona fide employee working exclusively for the Consultant, any fee, commission, percentage, brokerage fee, gift, or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, the City shall have the right to terminate this Agreement. 12. Assignment and Subcontracting. 12.1 The City has awarded this Agreement to the Consultant due to its unique qualifications to perform these services. The Consultant shall not assign (or subcontract other than as specifically identified in Exhibit A) its performance under this Agreement or any portions of this Agreement without the prior written consent Professional Services Agreement — DKS Associates, Inc. Agreement No. 21-044 Interchange Improvements at Interstate 182/Road 100 Page 7 of 10 of the City, which consent must be sought at least thirty (30) days prior to the date of any proposed assignment. 12.2 Any work or services assigned or subcontracted hereunder shall be subject to each provision of this Agreement including Section 6, Public Records; Section 10, Nondiscrimination; proper bidding procedures where applicable; and all local, State and Federal statutes, ordinances and guidelines. 12.3 Any technical or professional service subcontract not listed in this Agreement, must have prior written approval by the City. 13. Termination. 13.1 Termination for Convenience. Either party may terminate this Agreement for any reason upon giving the other party no less than ten (10) business days written notice in advance of the effective date of such termination. 13.2 Termination for Cause. If the Consultant fails to perform in the manner called for in this Agreement, or if the Consultant fails to comply with any other provisions of this Agreement and fails to correct such noncompliance within five (5) business days of written notice thereof, the City may terminate this Agreement for cause. Termination shall be effected by serving a notice of termination on the Consultant setting forth the manner in which the Consultant is in default. The Consultant will only be paid for services and expenses complying with the terms of this Agreement, incurred prior to termination. 14. General Provisions. 14.1 For the purpose of this Agreement, time is of the essence. 14.2 Notice. Notice provided for in this Agreement shall be sent by: 14.2.1 Personal service upon the Project Administrators; or 14.2.2 Certified mail to the physical address of the parties, or by electronic transmission to the e-mail addresses designated for the parties below. 14.3 The Project Administrator for the purpose of this Agreement shall be: 14.3.1 For the City: Steve M. Worley, P.E., or his/her designee Public Works Director 525 North Y' PO Box 293 Pasco WA 99301 WorleyS(&pasco-wa.gov (e-mail address) Professional Services Agreement — DKS Associates, Inc. Agreement No. 21-044 Interchange Improvements at Interstate 182/Road 100 Page 8 of 10 14.3.2 For the Consultant: Aaron Berger, P.E., or his/her designee Senior Transportation Engineer 720 SW Washington Street, Suite 500 Portland, OR 97205 adb(iDdksassociates.com (e-mail address) 15. Dispute Resolution. 15.1 This Agreement has been and shall be construed as having been made and entered into and delivered within the State of Washington and it is agreed by each party hereto that this Agreement shall be governed by the laws of the State of Washington. 15.2 In the event of a dispute regarding the enforcement, breach, default, or interpretation of this Agreement, the Project Administrators, or their designees, shall first meet in a good faith effort to resolve such dispute. In the event the dispute cannot be resolved by agreement of the parties, said dispute shall be resolved by arbitration pursuant to RCW 7.04A, as amended, with both parties waiving the right of a jury trial upon trial de novo, with venue placed in Pasco, Franklin County, Washington. The substantially prevailing party shall be entitled to its reasonable attorney fees and costs as additional award and judgment against the other. 16. Nonwaiver. Waiver by the City of any provision of this Agreement or any time limitation provided for in this Agreement shall not constitute a waiver of any other similar event or other provision of this Agreement. 17. Integration. This Agreement between the parties consists in its entirety of this document and any exhibits, schedules or attachments. Any modification of this Agreement or change order affecting this Agreement shall be in writing and signed by both parties. 18. Authorization. By signature below, each party warrants that they are authorized and empowered to execute this Agreement binding the City and the Consultant respectively. Professional Services Agreement — DKS Associates, Inc. Agreement No. 21-044 Interchange Improvements at Interstate 182/Road 100 Page 9 of 10 IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the date first written above. CITY OF PASCO, WASHINGTON e � � , L2'r� Dave Zabell anager L. ATTEST: Debra C. Barham, City Clerk APPROY"TO FORM: Kerr Fergus LawAttorney CONSULTANT Richard J. Hutchinson — Managing Principal Professional Services Agreement — DKS Associates, Inc. Agreement No. 21-044 Interchange Improvements at Interstate 182/Road 100 Page 10 of 10 EXHIBIT A 720 SW WASHINGTON STREET, SUITE 500, PORTLAND, OR 97205 • 503.243.3500 • DKSASSOCIATES.COM INTERSTATE 182 AND BROADMOOR BOULEVARD INTERCHANGE PROJECT - SCOPE OF WORK DATE: September 17, 2021 TO: Steve Worley, PE I City of Pasco FROM: Aaron Berger, PE I DKS Associates Richard Hutchinson, PE I DKS Associates SUBJECT: I-182 and Broadmoor Boulevard Interchange Project Project #21292 Scope of Work SCOPE OF WORK The City of Pasco expects to experience significant growth in the currently undeveloped northwest portion of the City known as the "Broadmoor Area". Broadmoor Boulevard is the primary arterial connection between the regional freeway system (I-182) and this new growth area (located west of Broadmoor Boulevard). The City of Pasco has identified several local improvements to Broadmoor Boulevard both north and south of the I-182/Broadmoor Boulevard interchange to serve both the short and long-term needs of the Broadmoor Area. The City has led recent traffic planning and analysis efforts at the interchange, including the City of Pasco Transportation Master Plan, the City's most recent Comprehensive Plan update, master planning efforts for the Broadmoor Area, and the most recent focused analysis of the existing and future needs at the I-182/Broadmoor Boulevard interchange. All these planning efforts have consistently identified the current I- 182/Broadmoor Boulevard interchange as both an existing and future system deficiency for multiple modes of travel. The I-182/Broadmoor Boulevard interchange project is intended to identify, recommend, and design a solution that addresses the short and long-term interchange needs for all modes of travel. The I-182/Broadmoor Boulevard interchange project is a multi -phase program that consists of two phases: Phase 1: Access Revision Report (ARR) and Initial Environmental Permitting Process SHAPING A SMARTER TRANSPORTATION EXPERIENCE Phase 2: Interchange Design This scope of work addresses Phase 1 of the project, which includes the following: • Project Methods and Assumptions • WSDOT Access Revision Report (ARR) • Basis of Design • Alternatives Evaluation • Initial Environmental Permitting Process • Design Assistance and Early Agency Coordination • Planning and Environmental Linkage Report The completion of the interchange design phase is contingent on approval of Phase 1 by Washington State Department of Transportation (WSDOT) and Federal Highways Administration (FHWA) approval. This document is the scope for Phase 1 of the project, including the Basis of Design and Alternatives Analysis Evaluation, which support the ARR process, as well as the concurrent environmental tasks needed to meet State and Federal permitting requirements. The immediate project area is approximately located on I-182 from the Columbia River to Road 68, bounded by Argent Road to the south and Sandifur Parkway to the north (see Figure 1). The roadway connections, intersections, and interchange improvements, if implemented, would relieve motor vehicle operations and safety deficiencies at the I-182/Broadmoor Boulevard interchange, and complete a safe north -south route for cyclists and pedestrians either on or parallel to Broadmoor Boulevard through the interchange. ®I-182 AND BROADMOOR BOULEVARD INTERCHANGE PROJECT • SCOPE OF WORK • SEPTEMBER 17, 2 2021 FIGURE 1: PROJECT STUDY AREA The project limits for the project traffic analysis and modeling include: Freeway: I-182 from the Columbia River to Road 68 Roadways: Broadmoor Boulevard from Argent Road to Sandifur Parkway Intersections: Up to 15 intersections (including up to four ramp terminal intersections) will be analyzed in this study. The exact locations of these intersections will be defined in the Methods and Assumptions task. This SOW details work elements needed to support the CITY in selecting of a preferred interchange alternative, gaining the necessary agency approvals, and completing the permitting process to allow the project to advance into the design phase. The SOW shall consist of the following major work elements. • Work Element 1 - Project Management • Work Element 2 - WSDOT Access Revision Report (ARR) • Work Element 3 - Basis of Design ®I-182 AND BROADMOOR BOULEVARD INTERCHANGE PROJECT • SCOPE OF WORK • SEPTEMBER 17, 3 2021 • Work Element 4 - Alternatives Analysis and Evaluation • Work Element 5 - Environmental Documentation, Biological Assessment, and Permit Coordination • Work Element 6 - Public Involvement Work Element 7 - Funding Strategy I-182 AND BROADMOOR BOULEVARD INTERCHANGE PROJECT • SCOPE OF WORK • SEPTEMBER 17, 2021 WORK TASKS 1.1 MONTHLY PROGRESS REPORTS AND BILLINGS The CONSULTANT shall prepare monthly progress reports, in a form approved by the CITY, that outlines in written and graphical forms the various phases of the work, and the order of performance, in sufficient detail so that the progress of the work can be easily evaluated. These reports shall • Highlight project milestones • Target potential problem areas needing special attention or coordination prior to delays occurring and provide a proposal for addressing problem areas • Outline activities planned for the next period • Compare actual work progress with contractual obligations • Show work complete (%) versus budget expended (%) for major tasks Progress reports shall include current scheduling reports, indicating all progress to date and resources expended. Progress shall be monitored and reported in diagram and quantitative forms to present a clear, concise, and understandable picture of the project status. This update shall also include any changes in schedule, sequence, or resource loading. If any schedule delays have occurred, a plan for bringing the work back on schedule, and back on budget, shall be included. Invoices shall be prepared by the CONSULTANT in a form and detail as approved by the CITY, and submitted on a monthly basis. These shall be supported by detailed record keeping closely tracking the project budget and expenditures. Deliverable(s) • Monthly progress reports, incorporating project schedule revisions as appropriate (electronic copy) • Monthly invoices 1.2 PROJECT ADMINISTRATION The CONSULTANT shall coordinate with SUBCONSULTANTs regarding contracting procedures, shall prepare and execute contracts with individual SUBCONSULTANTs, and shall address contract - related issues with the SUBCONSULTANTs as they arise during the project. As part of this task, the CONSULTANT shall also provide as -needed support to the CITY in the internal administration functions of the PROJECT. ®I-182 AND BROADMOOR BOULEVARD INTERCHANGE PROJECT • SCOPE OF WORK • SEPTEMBER 17, 2021 5 1.3 PR03ECT SCHEDULE The CONSULTANT shall prepare a project schedule that includes completion of all items identified in this SOW. The CONSULTANT shall prepare a draft project schedule for the CITY to review. Following the CITY's review, the CONSULTANT shall prepare a final project schedule that incorporates CITY comments. The CONSULTANT's project manager shall conduct the project tracking, document control, and coordination efforts necessary for project execution. These efforts shall include the continuous tracking of schedules, budgets, and products; coordination with SUBCONSULTANTs relating to work in progress; and coordination with WSDOT and FHWA. Deliverable(s) • Draft project schedule • Final project schedule 1.4 PROJECT KICK-OFF MEETING AND SITE WALKTHROUGH The CONSULTANT shall prepare for and attend the project kick-off meeting in Pasco. This meeting will include video conferencing options for project stakeholder attendees. The CITY will coordinate the meeting and will invite agency staff. The CONSULTANT will prepare the meeting agenda and meeting materials. All CONSULTANT attendees will also attend a project site walkthrough to understand the needs and constraints of the existing interchange and surrounding area. Assumptions • Meeting will be attended by up to six members of the CONSULTANT Team • Meeting duration will be 1.5 hours • Site walkthrough will be conducted on the same day as the kick-off meeting and is expected to last no more than 1.5 hours on-site Deliverable(s) • Project kick-off meeting attend by the CONSULTANT in Pasco. • Project site walkthrough attended by the CONSULTANT team 1.5 PROJECT MANAGER CHECK -INS The CONSULTANT shall host weekly 30 -minute project management check-in meetings with the City project manager. The CONSULTANT shall use these meetings to apprise the City project manager of ongoing work tasks, upcoming review periods, schedule changes, and other project management related items. Assumptions Meetings will be attended by the CONSULTANT Project Manager or Deputy Project Manager, the City Project Manager, and other City staff as needed ®I-182 AND BROADMOOR BOULEVARD INTERCHANGE PROJECT • SCOPE OF WORK • SEPTEMBER 17, 6 2021 Meeting durations will be 0.5 hours Deliverables) • Weekly project manager check-in meetings hosted by the CONSULTANT via video conferencing. The first step in Phase 1 of the project is to form support teams. These teams will assist the City to create a project purpose and need statement. Per guidance from the support teams, the project team will then either begin a Non -Access Feasibility Study or advance directly to the ARR. This scope of work assumes that after the completion of the project purpose and need statement, the project will move directly into the ARR. The second step in the ARR phase of the project is to complete Access Revision Report memorandum. The CONSULTANT shall prepare an Access Revision Report (ARR) on behalf of the City for WSDOT as it relates to the eastbound ramp terminal at the Broadmoor Boulevard and I- 182 interchange per the current requirements of the WSDOT Design Manual. The Basis of Design (Section 4) and Alternatives Analysis and Evaluation (Section 5) will be performed concurrently with the ARR, providing the alternatives selection, evaluation, screening process and preferred alternative required to complete the ARR. This effort shall require the layout of separate roundabout and other interchange alternatives, which shall help determine the footprint and the feasibility of each interchange alternative. The CONSULANT shall prepare the memorandum, which shall be provided to the CITY for review prior to submitting it to WSDOT for review and approval. 2.1 BACKGROUND/DATA COLLECTION The CONSULTANT shall prepare a refined topographic base map of the project area described in the PROJECT limits section of this contract using GIS data, and existing base mapping information provided by the CITY. The CITY and WSDOT will provide useable transportation data and analysis files to the CONSULTANT for review. A single background studies coordination meeting between the CITY and CONSULTANT shall be conducted to evaluate previously developed information and alternatives to be evaluated as part of the feasibility study PROJECT. The CONSULTANT will base all analysis off traffic counts collected in prior studies under pre-COVID- 19 conditions. The CONSULTANT shall query crash data for the last five years available from WSDOT. The CONSULTANT will review and summarize the existing crash data, comparing against statewide averages for similar facilities. 2.2 SUPPORT TEAMS MEI-182 AND BROADMOOR BOULEVARD INTERCHANGE PROJECT • SCOPE OF WORK • SEPTEMBER 17, 2021 2.2.1 EXECUTIVE TEAM The CONSULTANT shall assist the City in establishing an executive support team. The executive support team will be active throughout the access revision process. The primary duty of the Executive Team is to interpret policy and set direction for their representatives involved in the technical support team. The representatives will be signees on the deliverables that are required throughout the access revision process. The executive support team meets to monitor the progress of the deliverables. Due to the scalability of the process, the Executive Team will include the following individuals: • FHWA Safety and Geometric Design Engineer • Region Representatives (Assistant Regional Administer, Traffic Engineer, Local Programs Engineer, Environmental Manager, and/or Planning Manager) • WSDOT Assistant State Design Engineer • WSDOT HQ Traffic • Local agency representatives from the City of Pasco, Benton -Franklin Council of Governments (BFCG), Ben -Franklin Transit (BFT), and Franklin County Assumption(s) • Executive Team meetings will be held via video conferencing • The CONSULTANT will provide the meeting materials and record meeting minutes Meetings) Maximum of three (3) Executive Team meetings through Phase 1 of the project. Deliverable(s) Meeting agendas, notification, facilitation, and summaries for up to three (3) meetings (one electronic copy) 2.2.2 TECHNICAL ADVISORY COMMITTEE SUPPORT The CONSULTANT shall assist the City in establishing a Technical Advisor Committee (TAC), which will provide technical review and guidance on the detailed analyses required throughout the access revision process. The TAC will meet regularly to ensure deliverables and project details are coordinated across disciplines. A subgroup of the TAC may also conduct separate meetings to coordinate specific details. The TAC will review the results and conclusions developed by the CONSULTANT and the City prior to submittal to the executive support team for review and approval. The Executive Team will work with the City and the CONSULTANT to ensure the right personnel are on the TAC. The TAC members may include representation from the following groups: • BFCG staff FHWA (Area Engineer, Environmental Program Manager, and/or ITS Engineer) ®I-182 AND BROADMOOR BOULEVARD INTERCHANGE PROJECT • SCOPE OF WORK • SEPTEMBER 17, $ 2021 • WSDOT South Central Region (planning, design, environmental, maintenance, and traffic) • WSDOT HQ Multimodal Development & Delivery • City development services and public works representatives • City and State Multimodal specialists (transit, bike, and/or pedestrian) • Other identified stakeholders/partners Assumption(s) • TAC meetings will be held via video conferencing • The CONSULTANT will provide the meeting materials and record meeting minutes Meeting(s) • Maximum of four (4) TAC Team meetings through the ARR phase of the project. Deliverable(s) Meeting agendas, notification, facilitation, and summaries for up to four (4) meetings (one electronic copy) 2.2.3 PURPOSE AND NEED STATEMENT The CONSULTANT shall present findings from the most recent relevant planning studies to the Executive Team and form a project Purpose and Need Statement. The CONSULTANT shall then create a Memorandum of Understanding (MOU) between the City, WSDOT, FHWA, and all other members of the Executive Team agreeing to move directly to the Access Revision Report, bypassing the Non -Access Feasibility Study. If the Executive Team requires a Non -Access Feasibility Study, this scope must be amended to complete that new task. Deliverable(s) • DRAFT Purpose and Need Statement • FINAL Purpose and Need Statement • DRAFT Non -Access Feasibility Study Memorandum of Understanding • FINAL Non -Access Feasibility Study Memorandum of Understanding 2.2.4 BFCG AND PARTNER AGENCY COORDINATION Throughout the ARR process, the CONSULANT shall coordinate on a monthly basis with BFCG staff. These monthly check-in meetings will be limited to 30 minutes and attended by the CONSULTANT project manager, select BFCG staff, and CITY staff as needed. In addition, the CONSULTANT shall host bi-weekly 30 minute check-in meetings with key WSDOT traffic analysis staff throughout the duration of the project. These meetings will be attended by the CONSULTANT project manager, an additional CONSULTANT team member, select CITY staff, and select WSDOT staff. I-182 AND BROADMOOR BOULEVARD INTERCHANGE PROJECT • SCOPE OF WORK • SEPTEMBER 17, 9 2021 Deliverable(s) • Monthly BFCG 30 -minute check-in video conference meetings led and hosted by the CONSULANT and attended by one CONSULTANT team member • Bi -monthly WSDOT 30 -minute check-in video conference meetings led and hosted by the CONSULANT and attended by two CONSULTANT team members 2.3 METHODS AND ASSUMPTIONS The CONSULTANT shall create a methods and assumptions (M&A) document that establishes the methods followed and assumptions made for the Access Revision Report. The M&A document will include the following: Team Participants • Scalability • Planning Linkage • Environmental Linkage • Community Engagement • Alternative Selection • Traffic Operational Analysis Scope and Scale • Safety Performance Analysis Scope and Scale • Identify and Record Assumptions • Change Management The M&A document will contain a signature page for concurrence by the executive support team. Deliverable(s) • TAC Draft Methods and Assumptions Memorandum • Executive Team Draft Methods and Assumptions Memorandum • Final Signed Methods and Assumptions Memorandum 2.4 ACCESS REVISION REPORT The CONSULTANT will build upon the prior interchange analysis conducted by DKS Associates as part of a separate contract. The ARR analysis will include reasonable alternatives that consider revisions in freeway access as well as non -access improvements that are carried forward from prior planning efforts. The analysis is anticipated to include but not be limited to: • A minimum of the first adjacent existing interchange to the east of the I-182/Broadmoor Boulevard interchange • The crossroads and the local street network, including the first major intersection on either side of the I-182/Broadmoor Boulevard interchange • Safety performance • Operational impacts I-182 AND BROADMOOR BOULEVARD INTERCHANGE PROJECT • SCOPE OF WORK • SEPTEMBER 17, 10 2021 Active Transportation impacts A description and assessment of the impacts and ability of the proposed changes at the I- 182/Broadmoor Boulevard interchange to collect, distribute, and accommodate traffic on the freeway facility, ramps, intersection of ramps with Broadmoor Boulevard (Broadmoor Boulevard) and the local street network The ARR will include the following sections: • Reasonable Alternatives • Operational Analysis • Safety Performance Analysis • Conceptual Signing Plan In addition, the ARR will include coordination with project stakeholder and support teams through meetings at key junctures in the process. 2.4.1 MEETINGS Throughout the ARR process the CONSULANT shall facilitate meetings with the Support Teams established in Section 2.2. • Up to three (3) meetings shall be held with the CITY, which shall be approximately 1 hour in duration, assuming on-line meetings. These shall be attended by the CONSULTANT project manager and four additional team members. • Up to three (3) meetings shall be held with the TAC, which shall be approximately 2 hours in duration, assuming on-line meetings. These shall be attended by the CONSULTANT project manager and four additional team members. These meetings are covered in Task 2.2.2. • Up to two (2) meetings shall be held with the Executive Team, which shall be approximately 1 hour in duration, assuming on-line meetings. These shall be attended by the CONSULTANT project manager and four additional team members. These meetings are covered in Task 2.2.1. • The CONSULTANT shall provide meeting notes for meetings held with WSDOT and submit those to the CITY for review. 2.4.2 ALTERNATIVES SELECTION The alternatives selection process shall follow the screening process outlined in Section 5 to include the Reasonable Alternatives in the ARR. All the alternatives evaluated under Section 5 of this scope will be reported by the CONSULTANT in the Reasonable Alternatives portion of the ARR document. ASSUMPTIONS Alternatives considered in the ARR shall be limited to the alternatives considered in Section 5 (Alternatives Analysis and Evaluation) of this scope of work 2.4.3 OPERATIONAL ANALYSIS The operations analysis will build off the prior analysis performed by DKS associates at the interchange, and any analysis performed under the Section 2 (Non -Access Feasibility Study) portion of this scope of work. The CONSULTANT will update and refine methods and assumptions developed in Section 2.2 per the direction of the TAC and Executive Team. The analysis of the I-182 AND BROADMOOR BOULEVARD INTERCHANGE PROJECT • SCOPE OF WORK • SEPTEMBER 17,MM 11 2021 alternatives will include the operational performance measures required to meet the ARR requirements as well as quantitative active transportation measures to assess the operational benefits for all modes of travel. The software tools used to the operational analysis will be defined in the updated methods and assumptions document and may include Synch ro/Si mTraffic, Vissim, Sidra, and HCS. As part of the Access Revision analysis, the CONSULTANT will confirm that the appropriate intersection control is selected for the I-182 ramp terminals at Broadmoor Boulevard per WSDOT DM 1300, meeting the WSDOT Intersection Control Evaluation (ICE) requirements. ASSUMPTIONS • Formal channelization and Intersection Plans for approval will be developed during the subsequent design phase • Intersections north and south of the interchange as well as I-182 east and west may need to be built into the analysis model to fully capture the expected operations of this interchange • The BFCG year 2045 regional future traffic demand model volumes will be post -processed per NCHRP 765 procedures to estimate the expected future year volumes for this interchange project 2.4.4 SAFETY PERFORMANCE ANALYSIS The CONSULTANT will conduct a safety performance analysis of all the baseline and reasonable alternatives under consideration per Chapter 321 of the WSDOT Design Manual and Section 8.1 of the WSDOT Safety Analysis Guide. The CONSULTANT shall provide figures and narrative discussing and comparing the safety of each alternative included in the ARR. The figures are anticipated to include but not be limited to: • Conflict points • Collision heat maps In addition, the CONSULTANT will perform predictive Highway Safety Manual (HSM) analysis for each alternative under consideration to support the selection of a preferred alternative. ASSUMPTIONS • Safety analysis will include "HSM - Part D" for each alternative 2.4.5 CONCEPTUAL SIGNING PLAN The CONSULTANT shall develop a conceptual plan of the type and location of the signs proposed for the preferred alternative to support the Access Revision Report. The conceptual plan may include both regulatory or warning signs and guide signs due to the channelization issues on Broadmoor Boulevard and at the I-182 ramp terminals. MEI-182 AND BROADMOOR BOULEVARD INTERCHANGE PROJECT • SCOPE OF WORK • SEPTEMBER 17, 12 2021 2.4.6 DOCUMENTATION The CONSULTANT shall compile the Alternatives Analysis and Evaluation, Operational Analysis, Safety Performance Analysis, and Conceptual Signing Plan into a draft report. This Draft ARR will be first reviewed by the executive and technical support teams. After their review, the WSDOT South Central Region will submit an electronic copy (in PDF format), including appendices, to the Assistant State Design Engineer (ASDE) along with a cover memo requesting review. The ASDE will respond in writing either with needed revisions or to request the final draft. For the final submittal, the final ARR will be sent in PDF format to the ASDE. The WSDOT South Central Region shall submit a memo to the appropriate ASDE requesting final approval of the ARR. After ASDE concurrence, the ASDE shall submit the ARR to FHWA for approval. ASSUMPTIONS • The environmental documentation included in Section 7 of the scope of work is assumed to be completed at the same time the ARR goes to FHWA for approval • Allow for a 30 -day FHWA review period • For budgeting purposes, it is assumed that WSDOT shall review the document a maximum of two times before it is finalized and provide one consolidated set of comments for each review. After each review, as part of the next submittal, the CONSULANT shall prepare written responses to each review comment indicating how and where the comment was addressed. • Up to three submittals shall be required of the document before it is accepted by WSDOT. Each revision shall be submitted to the CITY for review prior to submitting it to WSDOT for review. DELIVERABLES • The draft report and one (1) revision to the report for submittal to the CITY for review and comment prior to submittal to WSDOT • The draft report and up to two (2) revisions to the memorandum for submittal to WSDOT for review and acceptance • The CONSULTANT shall provide formal responses to comments received by the CITY and WSDOT, which shall be included in subsequent revisions as applicable. 3 BASIS OF DESIGN The CONSULTANT shall develop a Basis of Design for the project, which will document general project information, project needs, context, and design controls. The Basis of design will comprise of three main elements: 1. Summary of Regulatory Parameters (memo format) 2. Site Context Opportunities and Constraints (memo format) 3. WSDOT Basis of Design Form (form) I-182 AND BROADMOOR BOULEVARD INTERCHANGE PROJECT • SCOPE OF WORK • SEPTEMBER 17, 13 2021 These three elements may be compiled into a single document, with a general introduction section. This Basis of Design shall form the foundation for the development of project alternatives and the final design of the preferred alternative. An initial draft of the Basis of Design shall be prepared early in the process and circulated to WSDOT and the CITY for review. Comments from the review shall be updated in the document and communicated to the project team. This form shall be finalized and included in the design report. 3.1 REGULATORY PARAMETERS The CONSULTANT shall determine the regulatory parameters that shall be used for the design of the project, summarized in a memorandum. Items include: • Bridge and structures codes, advisories, and references • Pedestrian and bicycle design guidelines, accessibility requirements • Design loads • Performance parameters (design speed, traffic volumes, vehicle types, safety requirements, horizontal and vertical clearances, clear -zone) • Materials • Zoning, land use, and other planning documents • City, State and regional design guidelines • WSDOT Right -of -Way Manual • Stormwater Codes (City, State) • Environmentally critical area and wetland regulations DELIVERABLES Technical memorandum summary of regulatory parameters that shall influence type, size, and location of improvements. 3.2 SITE CONTEXT OPPORTUNITIES AND CONSTRAINTS The CONSULTANT shall define the site opportunities and constraints that will determine the location of the facilities for the project, summarized in a memorandum. • Existing right-of-way and limited access boundaries (figure) • Urban design character and planning influences (such as existing and planned land uses) • Bicycle and pedestrian connectivity (concept figures) • Land use opportunities Identification of context opportunities and constraints: • Neighborhood character and connectivity • Preliminary environmental considerations (water connections, soil, and habitat) • Environmental constraints I-182 AND BROADMOOR BOULEVARD INTERCHANGE PROJECT • SCOPE OF WORK • SEPTEMBER 17, 14 2021 DELIVERABLES Memorandum of site context opportunities that shall influence type, size, and location, including opportunities and constraints. 3.3 BASIS OF DESIGN DISCUSSION The CONSULTANT shall conduct a workshop with the CITY and key stakeholders to discuss the Basis of Design assumptions with the objective of confirming and prioritizing design goals, objectives, criteria, and assumptions. 3.3.1 WORKSHOP The CONSULTANT shall conduct one (1) workshop with the CITY and project stakeholders to discuss assumptions for the Basis of Design. The workshop shall be included as one of the meetings identified in Section 3.1.1. 3.3.2 STAKEHOLDER MEETINGS The CONSULTANT shall attend and participate in meetings with key stakeholders, identified through the stakeholder analysis process, to discuss assumptions for the Basis of Design. These meetings shall be included in the meetings identified in Section 3.1.1. DELIVERABLES • Workshop and meeting agendas • Workshop and meeting minutes 3.4 BASIS OF DESIGN DOCUMENT The CONSULTANT shall create a document describing the Basis of Design for the project. The document is to include the following information: • Regulatory parameters • Site context opportunities and constraints • WSDOT Basis of Design Form DELIVERABLES • Draft Basis of Design document • Responses to CITY review comments for the Basis of Design • Final Basis of Design document There are other design documents that will prepared in Phase 2 of this design contract, which will be based on the preferred alternative. These documents may include: • Channelization Plans for Approval ©I-182 AND BROADMOOR BOULEVARD INTERCHANGE PROJECT • SCOPE OF WORK • SEPTEMBER 17, is 2021 • WSDOT Design Analysis (including design exceptions & deviations if required) • Design Parameters Forms • Geotechnical Report • Hydraulic Report • Clear Zone Inventory • ADA Memorandum • Intersection Control Evaluation 4 ALTERNATIVES ANALYSIS AND EVALUATION The CONSULTANT shall develop ramp configuration, intersection geometry, and active transportation alternatives supported by the Basis of Design. The alternative analysis and evaluation process shall have the following three development steps: • Step I: Screening Parameters • Step II: Interchange Modification Alternatives • Step III: Active Transportation Alternatives 4.1 STEP I: SCREENING PARAMETERS The CONSULTANT shall work with the CITY and other project stakeholders to establish the screening parameters that shall be used to assess and rank the various alternatives for the project. Screening parameters shall be defined for each of the major components of the project, including the interchange ramp configuration, intersection geometry, and active transportation improvements. Alternatives shall be evaluated by a two-level screening process. Up to six (6) interchange modification alternatives and up to three (3) active transportation alternatives will be evaluated during the Level 1 Screening. Up to three (3) interchange modification alternatives will be considered in the Level 2 screening, which will then identify the preferred alternative. The screening matrix shall be used to narrow the alternatives to a final preferred alternative selection. The matrix shall remain the same to provide a consistent measurement tool, as the alternatives are refined to meet the overall goals and objectives defined by the screening process. DELIVERABLES • Draft screening matrix to be used for the evaluation of the interchange modification and active transportation alternatives • Final screening matrix 4.2 STEP II: INTERCHANGE MODIFICATION ALTERNATIVES ® I-182 AND BROADMOOR BOULEVARD INTERCHANGE PROJECT • SCOPE OF WORK • SEPTEMBER 17, 16 2021 For each alternative, horizontal and vertical alignments will be established, and a conceptual grading model will be created to determine earthwork volumes and construction limits. Conceptual channelization plans will be prepared, approximate extents of structural impacts to the bridge structure will be established if applicable, and preliminary cost estimates will be generated. Constructability and maintenance of traffic challenges will be identified for each alternative. 4.2.1 LEVEL 1 SCREENING—INTERCHANGE MODIFICATION ALTERNATIVE DEVELOPMENT The CONSULTANT shall work with the CITY and project stakeholders to develop up to six (6) interchange modification alternatives. Preliminary concepts address the following elements: • Conceptual alignment and corridor footprint • Vertical alignment challenges • Identification of major utility impacts • Potential right-of-way needs • Non -motorized connectivity opportunities • Truck and vehicle access The interchange modification alternatives to be studied may include but are not limited to: • Geometric modifications to the existing signalized intersections • Roundabouts • A new eastbound I-182 loop off -ramp separating the eastbound left turn from the eastbound right turn ASSUMPTIONS • Up to Six (6) interchange modification alternatives developed by the CONSULTANT • Three (3) Active Transportation Alternatives for the I-182 and Broadmoor Boulevard interchange developed by the CONSULTANT DELIVERABLES • Schematic -level interchange alternatives plan and profile sketched over basemap aerial • Screening matrix results for each alternative • Six (6) interchange modification and three (3) active transportation alternatives will be prepared on 11x17 sheets and submitted to the CITY (PDF). 4.2.2 LEVEL 2 SCREENING— INTERCHANGE MODIFICATION ALTERNATIVES REFINEMENT The objective of the Level 2 Screening is to reduce the interchange modification alternatives from the three (3) alternatives assumed to advance through the Level 1 Screening process to a preferred alternative. For each alternative, a horizontal and vertical alignment will be established, and a finished grade model will be created to determine earthwork volumes and construction limits. I-182 AND BROADMOOR BOULEVARD INTERCHANGE PROJECT • SCOPE OF WORK • SEPTEMBER 17, 17 2021 Conceptual channelization plans will be prepared, and preliminary cost estimates will be generated. Constructability and maintenance of traffic challenges will be identified for each alternative. Schematic -level figures will be created for the primary alternatives and are anticipated to include the following elements: • Horizontal alignments, curb lines and channelization • Vertical alignments and finished grade surface models • Right-of-way needs • Utility impacts • Preliminary stormwater management assessment • Maintenance of traffic strategy • Truck -turning movements ASSUMPTIONS Assumes up to three (3) Alternatives advance through the Level 2 Screening process DELIVERABLES • Illustrated memo with a description of the preferred alternative • Screening matrix results for Level 2 Screening of each alternative 4.3 STEP III: ACTIVE TRANSPORTATION ALTERNATIVES 4.3.1 LEVEL 1 SCREENING—ACTIVE TRANSPORTATION ALTERNATIVES DEVELOPMENT The CONSULTANT shall work with the CITY and project stakeholders to develop three (3) active transportation alternatives for the I-182 Broadmoor Boulevard interchange, focusing on improving north -south connectivity and pedestrian/cyclist safety. At minimum one of the alternatives will consider a new active transportation only overpass of I-182 parallel to Broadmoor Boulevard. DELIVERABLES Three (3) active transportation alternatives with preliminary evaluation, including screening matrix results 4.3.2 LEVEL 2 SCREENING— ACTIVE TRANSPORTATION ALTERNATIVES REFINEMENT The objective of the Level 2 Screening is to reduce the active transportation alternatives from three alternatives to the preferred alternative. This screening process will also provide input to the Level 2 Screening for the ramp configurations and intersection geometry alternatives under consideration in Section 5.2.2, ensuring that the preferred active transportation alternative is fully compatible with the preferred interchange alternative. DELIVERABLES ® I-182 AND BROADMOOR BOULEVARD INTERCHANGE PROJECT • SCOPE OF WORK • SEPTEMBER 17, 18 2021 • Illustrated memorandum with a description of the preferred active transportation alternative. • Screening matrix results for Level 2 Screening of each alternative 4.4 ALTERNATIVES ESTIMATED PROJECT COSTS The CONSULTANT shall develop conceptual costs for the components included in the alternatives analysis. This shall include a conceptual level cost estimate for the entire project that would consider items of significance, including constructability issues, traffic control, utility relocation, temporary roadways, etc. Major cost items, such as HMA, concrete, and earthwork, will be quantified using the CAD layouts and models for each alterative. Unit prices will be based on the WSDOT Unit Bid Analysis. Some items—such as drainage, signing and pavement marking, mobilization, etc.—shall be estimated as a percentage of the construction cost. Cost estimates shall be developed with present worth prices. The estimates shall also include a reasonable contingency, since the project at this point shall only be at the conceptual stage. ASSUMPTIONS Alternative costs for bridge modifications or new structures shall be based on structure costs per square foot from WSDOT's Bridge Design Manual, with necessary engineering judgment documented. Roadway costs will be based on the WSDOT Unit Bid Analysis for key quantifiable items and will use a percentage -based approach for unknown items. DELIVERABLES Conceptual construction cost estimates of alternatives in MS Excel Widener and Associates, under a SUBCONSULTANT agreement with the CONSULTANT, will assist the City in the preparation of environmental documentation and permitting of the project by providing the following services under the subsequent tasks. 5.1 DESIGN ASSISTANCE AND EARLY AGENCY COORDINATION Early input into the formation of project alternatives will be provided to ensure each alternative includes provisions to minimize impacts to the surrounding environment. This coordination within the various design elements of the project will identify and incorporate minimization measures early in the alternative development phase of the project and will ensure that an appropriate range of alternatives are developed prior to the agency coordination. The CONSULTANT, with assistance from Widener and Associates, will assist the City in presenting the east west corridor alternatives to both the state and federal permitting agencies to identify the MEI-182 AND BROADMOOR BOULEVARD INTERCHANGE PROJECT • SCOPE OF WORK • SEPTEMBER 17, 19 2021 regulatory issues associated with each alternative. Potential minimization measures for each alternative will also be identified during the coordination with agency representatives. All permitting issues and the recommended permitting process for the preferred alternative will be documented in the project TS&L report. It is assumed that this effort will be accomplished with the graphics and design drawings required to complete the TS&L and to conduct the open houses and that no other special presentation materials are required. DELIVERABLES The CONSULTANT's permitting specialist will prepare meeting minutes and memoranda documenting the coordination activities with state and federal agencies, as required. 5.2 NOISE STUDY The purpose of the Traffic Noise Report is to evaluate traffic noise levels at sensitive receptors near the project that would be potentially affected by traffic noise and to identify potential mitigation measures. If required by WSDOT or FHWA, the Traffic Noise Report will be developed in accordance with the Washington State Department of Transportation's Environmental Procedures Manual. 1. Sound Level Measurements: After review of the proposed project alternatives the CONSULTANT shall visit the project area to identify potentially sensitive noise receivers and to take measurements of existing sound levels. The CONSULTANT will measure existing noise levels during the peak hours to be used in calibrating the noise model. Measurements will be undertaken in accordance with WSDOT and FHWA guidelines and will be made with a Type 1 sound level meter. During these measurements, sources of existing noise and topographical features will be noted and traffic speeds and vehicle numbers and mix will be noted. 2. Construction Noise Impact Evaluation: The noise analysis will evaluate potential short-term impacts of noise from construction activities. Construction noise on nearby sensitive receptors will be evaluated based on estimates published by the U.S. Environmental Protection Agency (EPA) of maximum noise levels of typical construction equipment in conjunction with simple distance attenuation. Computer modeling of construction noise levels will not be performed. 3. Traffic Noise Impact Evaluation: The CONSULTANT will evaluate traffic noise impacts using the FHWA Traffic Noise Model (TNM) to estimate future traffic noise levels for the worst-case build alternative. The worst- case scenario will be selected from among the build alternatives and will be chosen based on expected future traffic volumes and the location of the alignment relative to sensitive receivers. The noise modeling will predict PM peak -hour Leq noise levels from traffic at a maximum of fifteen (15) receptor locations that could be affected by the proposed project ® I-182 AND BROADMOOR BOULEVARD INTERCHANGE PROJECT • SCOPE OF WORK • SEPTEMBER 17, 20 2021 and will consider existing conditions and design year conditions. Modeling to calculate noise contour lines is not included. 4. Mitigation Analysis: The CONSULTANT will identify mitigation measures to reduce noise levels during construction. If predicted long-term traffic noise levels from operation of the project would cause noise impacts, mitigation measures will be developed in cooperation with the lead agency and design engineers. Mitigation analysis, if required, will include evaluation of the effectiveness and general size and location of natural and man-made noise barriers using the TNM model. DELIVERABLES • A draft Traffic Noise Analysis Report for review by City with accompanying draft special provisions if required. • A draft Traffic Noise Analysis Report, incorporating the City's comments, for submittal to FHWA/WSDOT. • A revised draft Traffic Noise Analysis Report, incorporating comments by FHWA/WSDOT, for submittal for approval. 5.3 SECTION 106 REPORT (CULTURAL AND HISTORIC RESOURCES) This work would include the preparation of the project APE and the Section 106 report in accordance with the State Historic Preservation Office standards and guidelines. If this work effort is required by WSDOT or FHWA, it would include the following subtasks: i. Pertinent literature on the archaeology, ethnography, and history of the project area will be reviewed to determine the existence of archaeological sites and to refine the probability of archaeological resources and traditional cultural places in the project areas. 2. The CONSULTANT will maintain contact with the local tribes for any information on historic Indian use of the project area. 3. A systematic field reconnaissance will be conducted to identify previously recorded and/or unrecorded archaeological sites for the proposed project where ground -disturbing activities are expected to take place. Field reconnaissance will consist of the traverse of pedestrian transects at varying intervals, depending on terrain throughout the proposed project area. Shovel probes (digging a hole with a shovel) will be excavated, as deep as feasible, and in areas expected to have a high probability for cultural resources. Shovel probes will be augmented through auger probes to explore the deepest possible deposits. Shovel probes will be screened in highly probable areas and in soil matrixes too dense to identify small chipping debris. 4. All new sites will be mapped, photographed, and recorded on Washington State Archeological Inventory forms and submitted to the state Office of Archeological and Historic Preservation (OAHP) for Smithsonian numbers. Every effort will be made to include Tribal cultural resources personnel in assisting the field effort. Rights -of -entry will be provided by the City. I-182 AND BROADMOOR BOULEVARD INTERCHANGE PROJECT • SCOPE OF WORK • SEPTEMBER 17, 21 2021 DELIVERABLES Draft APE Final APE • Draft Section 106 Report • Revised draft Section 106 report incorporating City comments. • Final Section 106 report incorporating WSDOT comments. 5.4 BIOLOGICAL ASSESSMENT — NO EFFECT LETTER If required by WSDOT or FHWA, a Biological Assessment (BA) will be prepared for the preferred alternative in accordance with WSDOT guidelines. The following subtasks will be undertaken in preparation of the project BA: 1. Collect available documentation concerning the project activities and pertinent biological information. Biological information will include priority habitat and species data from the Washington State Department of Fish and Wildlife along with rare plant and high-quality ecosystem data from WDNR. This information will be reviewed, and a consultation strategy will be developed. 2. Initiate informal consultation with United States Fish and Wildlife Service (USFWS) and National Oceanographic and Atmospheric Administration (NOAA) Fisheries by preparing written requests for lists of endangered, threatened, proposed, and candidate species. 3. Conduct a field reconnaissance to investigate on-site habitat conditions. 4. Make telephone contact with the appropriate resource agency staff for input on species occurrence, habitat use, and potential project impacts. 5. Prepare a draft BA addressing listed species, proposed species, candidate species, species of concern, and critical habitat. The BA will include a project description, a list of species, a description of the species and their habitat, an analysis of project effects, and mitigation recommendations. 6. Provide the draft BA to the City for review and approval. 7. Revise the BA, as appropriate, and submit the final BA to USFWS and NOAA Fisheries for their review, possible negotiation of mitigation measures, and concurrence. 8. Concurrent with Endangered Species Act (ESA) consultation, the CONSULTANT will coordinate with NOAA Fisheries to meet essential fish habitat (EFH) requirements under the Magnuson -Stevens Fishery Conservation and Management Act (MSA), as amended 1996. In doing so, the CONSULTANT will provide NOAA Fisheries with the BA and a cover letter requesting the initiation of consultation, stating the effect determination(s), reasoning behind them, and proposed mitigation measures if any. I-182 AND BROADMOOR BOULEVARD INTERCHANGE PROJECT • SCOPE OF WORK • SEPTEMBER 17, 22 2021 9. If NOAA Fisheries responds with advisory EFH conservation recommendations, the CONSULTANT will coordinate with the City and FHWA to jointly discuss the recommendations. 10. Formally address and respond to NOAA Fisheries' recommendations within the regulated time frame. DELIVERABLES • Draft BA for review by City with accompanying draft special provisions if required. • Revised Draft BA, incorporating the City's comments, for submittal to WSDOT. • Revised Final BA, incorporating comments by WSDOT. 5.5 ENVIRONMENTAL JUSTICE SURVEY If required by WSDOT or FHWA, the following services may be provided by the CONSULTANT to complete an environmental justice (EJ) analysis includes the following main components: 1. Collecting demographic data for the project area using local data sources and the US Census Data. 2. Identifying any environmental justice populations in the area (minority or low-income populations). 3. Review public outreach activities to ensure potential EJ populations are offered an opportunity to participate in project planning and decision-making. 4. Identifying any potential disproportionate effects to EJ populations from project activities and identifying how impacts could not be avoided or minimized and what mitigation measures could be implemented. DELIVERABLES • Draft EJ documentation will be provided. • Revised Final EJ documentation will be provided incorporating City comments. • Final EJ documentation will be provided incorporating WSDOT comments. 5.6 LAND USE REPORT If required by WSDOT or FHWA, the CONSULTANT will prepare the Land Use Discipline Report that complies with chapter 450 of the Environmental Procedures Manual. A Land Use Discipline Report is needed when there is a probability that the project will have more than a moderate effect on the land use within the project area as a result of any direct, indirect, or cumulative land use impacts, despite any proposed mitigation. The CONSULTANT will evaluate existing conditions in the project area; summarize the existing land uses, planned land uses, and zoning, shoreline environment and critical area designations, and Is I-182 AND BROADMOOR BOULEVARD INTERCHANGE PROJECT • SCOPE OF WORK • SEPTEMBER 17, 23 2021 development trends in the study area. Widener will evaluate impacts and summarize any direct, indirect, and cumulative land use impacts of the project and indicate whether the project is likely to have more than a moderate effect on land use in the study area. The CONSULTANT will ensure consistency with Land Use Plans and Implementing Regulations and summarize the analysis of consistency with land use plans and implementing regulations, including City-wide planning policies. Widener will look at mitigation and summarize any mitigation and enhancement measures identified for addressing the direct and indirect land use impacts of the project and reconciling any inconsistencies with land use plans and implementing regulations. DELIVERABLES • Draft 4f Statement for review by City • Revised Draft Land Use Report incorporating City comments • Final Land Use Report will be prepared incorporating FHWA/WSDOT comments 5.7 PLANNING AND ENVIRONMENTAL LINKAGE REPORT The CONSULTANT will prepare a Planning and Environmental Linkage Report that will document the project decision making process. This report will eliminate the need for any further NEPA alternative analysis. DELIVERABLES • Draft Report Environmental Linkage Report for review by City • Revised Draft Environmental Linkage Report incorporating City comments • Final Environmental Linkage Report incorporating WSDOT comments. 5.8 NEPA CE Services will be provided to prepare the Environmental Classification Summary (ECS) form by reviewing technical reports related to the project, applying project -specific data to the form, and coordinating approval for the project by both WSDOT and FHWA. DELIVERABLES • Draft ECS will be provided. • Final ECS documentation will be provided incorporating City comments. • Final ECS documentation will be provided incorporating WSDOT. 5.9 SEPA The CONSULTANT shall complete appropriate SEPA documentation including all needed studies, modeling, and analysis in accordance with State Environmental Policy Act (RCW 43.21C) and SEPA Rules (WAC 197-11). The CONSULTANT will coordinate with the Yakima Planning Department to address comments on the SEPA Checklist and provide support for the SEPA process. The City presently anticipates a SEPA Mitigated Determination of Non -Significance. ® I-182 AND BROADMOOR BOULEVARD INTERCHANGE PROJECT • SCOPE OF WORK • SEPTEMBER 17, 24 2021 DELIVERABLES SEPA Checklist SEPA MDNS 6.1 PUBLIC INVOLVEMENT PLAN The CONSULTANT shall develop a public involvement plan (PIP) that includes the following elements. • Public involvement goals (i.e., education on the project and environmental process, effective stakeholder engagement), and public involvement schedule • Target audiences (i.e., businesses, community groups, public agencies, Tribes, key stakeholders, public officials, and broader public interests) • Identify communication tactics and tools (newsletters, posters, interactive web site, presentations, and media release content), including approaches to solicit input of those traditionally underserved by transportation (environmental justice and Title VI populations) • The procedures for acknowledging, considering, and responding to public comments • Coordination with the City's Communications Officer • Coordination with other project stakeholders • Demographic and behavioral analysis to ensue engagement of social economically diverse populations • Accommodations for translation and bilingual meeting facilitation Assumption(s) • CITY will respond to all media inquiries and serve as the public information officer for this PROJECT • CITY will provide input on targeted audiences • The CITY will provide information on hand regarding minority and low-income communities, and any known stakeholders from these communities that should be engaged in the design process CONSULTANT Deliverable(s) • Draft PIP (electronic copy) (one review) • Final PIP (electronic copy) (one review) Deliverable(s) • Minority and low-income population maps 6.2 IMPLEMENTATION I-182 AND BROADMOOR BOULEVARD INTERCHANGE PROJECT • SCOPE OF WORK • SEPTEMBER 17, 25 2021 The Public Involvement Plan will use a multi -faceted approach, with a goal of engaging specific stakeholders with an interest in the Transportation Impact Mitigation Fee Update. Information will also be shared with the general public throughout the process via social media, news and other City resources. The CONSULTANT shall prepare materials subject to the CITY'S review including: • Project Fact Sheet • Frequently Asked Questions • Presentations • Social Media Content (3) • News Releases (3) • Development of a Social Pinpoint Site to capture comments (Spanish and English) in a Google map format, to be hosted on the City's website. • Bilingual postcard mailer to all homes/businesses within a one -mile radius of the project (approximately 2500). The CITY shall plan for two virtual public open house meetings at key points in the project where community feedback is needed. The focus of these open house will be first to gather input from the community on the interchange needs and second to inform local residents, area businesses, property owners, and the community at large of the project findings and alternatives and gather input on the draft findings. The CONSULTANT shall prepare graphics and text to facilitate the virtual meeting. The virtual meeting shall solicit comments from the virtual meeting attendees. The CONSULTANT will prepare a summary of the meeting including tabulation of the written comments received. Assumption(s) • The CONSULTANT will take the lead in preparing the virtual meeting. • The CITY will take the lead in sending out emails, Facebook posts, and other media outreach to inform interested parties about the virtual meeting. Deliverable(s) . Maximum of four graphics for each virtual open house and a presentation (one draft and final) 6.3 COUNCIL WORK SESSIONS CONSULTANT shall prepare for and attend up to three City County work sessions. These work sessions can include the Planning Commission for a joint work session if desired by the CITY. Assumption(s) I-182 AND BROADMOOR BOULEVARD INTERCHANGE PROJECT • SCOPE OF WORK • SEPTEMBER 17, 26 2021 • Council work sessions will be held in Pasco, Washington. • Depending on COVID-19 restrictions, the CONSULTANT may be required to attend these work sessions remotely Meeting(s) Maximum of three Council Work Sessions in Pasco. Deliverable(s) • Meeting agendas, notification, facilitation, and summaries for three meetings (one electronic copy) 7 FUNDING STRATEGY 7.1 INITIAL FUNDING STRATEGY SUPPORT The Funding Strategy task will be led by the CONSULTANT, providing the City guidance for developing a methodology to re -coup a portion of the capital cost for the selected interchange design from future development in the surrounding areas. This task will be activated upon the approval of the ARR by WSDOT and FHWA and will include a memorandum summarizing the funding strategy methods, a planning commission work session, and a City Council presentation. Assumption(s) • Planning Commission Work Session and Presentation to City Council will be held in Pasco, Washington. • Depending on COVID-19 restrictions, the CONSULTANT may be required to attend meetings remotely Meeting(s) • One Planning Commission Work Session in Pasco. • One Presentation to City Council in Pasco. Deliverable(s) • Meeting agendas, notification, facilitation, and summaries for one meeting (one electronic copy) • Council Presentation (PowerPoint and pdf) • Draft Funding Strategy Memorandum • Final Funding Strategy Memorandum ®I-182 AND BROADMOOR BOULEVARD INTERCHANGE PROJECT • SCOPE OF WORK • SEPTEMBER 17, 2021 27 ' The design phase of this project shall begin during the Phase 1. Some tasks from Phase 2 likely to be extended in Phase 2 include: Task 7 - Funding Strategy Phase 2 is anticipated to include the following tasks: Topographic Survey and Right -of -Way Plan Geotechnical Research and Recommendations Hydraulic Analysis 30% PSE 60% PSE 90% PSE 100% PSE Bid Documents ©I-182 AND BROADMOOR BOULEVARD INTERCHANGE PROJECT • SCOPE OF WORK • SEPTEMBER 17, 28 2021 Task Z - Project Management Task 2 - WSDOT Access Revision Report (ARR) Task 3 - Basis of Design Task 4 - Alternatives Analysis and Evaluation Task 5 - Environmental Documentation, Biological Assessment, and Permit Coordination Task 6 - Public Involvement Task 7 - Funding Strategy 191 $ 63,379 NJ $ 122, 240 qJ $ 84,555 1$ 193,590 $ 150,586 $ 52,428 $ 12,295 Total $ 679,073 y e 8 .rwx.rn...e. 8 B nivur+•r.nu 6 8 rod rlwnb� PROJECT NAME: -182/Road 100 Interchange Phase 1 PROJECT #: 21-044 Date: 9/17/2021 PROJECT NAME :-182/Road 100 Interchat PROJECT #: 21-0 Date: 9/17/202 cirrix I RightSignature SIGNATURE CERTIFICATE TRANSACTION DETAILS Reference Number 5 E03C691-4BA6-47D1-8487-95A9C9EFD7A5 Transaction Type Signature Request Sent At 09/20/2021 17:02 EDT Executed At 09/20/2021 17:17 EDT Identity Method email Distribution Method email Signed Checksum 270df044642c790334c7b6b3d852c949c56185e5625b23a1bf533182bfdala66 Signer Sequencing Disabled Document Passcode Disabled SIGNERS Da REFERENCE NUMBER 5 E03C691-4BA6-47 D 1-8487-95A9C9 EFD7A5 M - DOCUMENT DETAILS Document Name Dks - Broadmoor And 1-182 Interchange Project Phase 1 Psa 21-044 - Final W Exhibits Filename dks - broadmoor_and i-182_interchange_project_phase_1_psa_21-044= _fi n a rw_ex h i bits—. p d f Pages 40 pages Content Type application/pdf File Size 1.28 MB Original Checksum 2ee2ee35b048bO7bb5310684c8382d8469fa3203dIc649126f6d04ee82fd3618 SIGNER E -SIGNATURE Name Status Richard Hutchinson signed Email Multi -factor Digital Fingerprint Checksum rjh@dksassociates.com 02a49f42cd5aada6c13539874d54a279901e79abd67c36f0469c01973a508288 Components IP Address 1 67.183.0.13 09/20/2021 17:17 EDT Device Chrome via Windows 09/20/2021 17:17 EDT Drawn Signature 67.183.0.13. Signature Reference ID F5285A7D Signature Biometric Count 147 AUDITS EVENTS Viewed At 09/20/2021 17:16 EDT Identity Authenticated At 09/20/2021 17:17 EDT Signed At 09/20/2021 17:17 EDT TIMESTAMP AUDIT 09/20/2021 17:02 EDT Kelly Barnard (kelly.barnard@dksassociates.com) created document 'dks broadmoor_and i- 182_interchange_project_phase_1_psa_21-044_-_f in al_w_exhibits_.pdf' on Chrome via Windows from 50.226.71.86. 09/20/2021 17:02 EDT Richard Hutchinson (rjh@dksassociates.com) was emailed a link to sign. 09/20/2021 17:16 EDT Richard Hutchinson (rjh@dksassociates.com) viewed the document on Chrome via Windows from 67.183.0.13. 09/20/2021 17:17 EDT Richard Hutchinson (rjh@dksassociates.com) authenticated via email on Chrome via Windows from 67.183.0.13. 09/20/2021 17:17 EDT Richard Hutchinson (rjh@dksassociates.com) signed the document on Chrome via Windows from 67.183.0.13.