HomeMy WebLinkAbout4129 Resolution - Amend 2 to Pasco Chamber of Commerce ARPA Funding Agr RESOLUTION NO. 4129
A RESOLUTION OF THE CITY OF PASCO, WASHINGTON,
APPROVING AMENDMENT NO. 2 TO THE AGREEMENT WITH PASCO
CHAMBER OF COMMERCE, A WASHINGTON NON-PROFIT
CORPORATION FOR THE BUSINESS SUPPORT PROGRAM WITH
AMERICAN RESCUE PLAN ACT FUNDS.
WHEREAS, on March 11, 2021, the American Rescue Plan Act (H.R. 1319), § 4001,
("ARPA") was signed into law providing federal funding relief for American workers, families,
industries, and state and local governments; and
WHEREAS, on May 10, 2021, the United State Department of Treasury released an
interim final guide on allowed uses of funds and allocated $350 billion far state, local, territorial,
and Tribal governments from the American Rescue Plan Act Fund; and
WHEREAS,the City received$8,732,156 of its$17,400,000 in allocation on June 8,2021;
and
WHEREAS, the City desires to allocate a substantial portion of its share of the ARPA
Fund allocation to the "ARPA Business Support Program" to assist small businesses and non-
profit organizations within the City of Pasco that have suffered negative economic impacts as a
result of the COVID-19 public health emergency; and
WHEREAS, under section 603(c)(3) of ARPA, the City may transfer funds to a private
non-profit entity for the purpose of ineeting ARPA's goals; and
WHEREAS, the City has determined that contracting with the Pasco Chamber of
Commerce, a private non-profit corporation would yield efficiencies in time and process in the
development and implementation of the Business Support Program that are not available to the
City alone; and
WHEREAS, on July 6, 2021, Council approved the ARPA Agreement with the Pasco
Chamber of Commerce; and
WHEREAS, on September 20, 2021, Council approved Amendment No. 1 to the ARPA
Agreement with the Pasco Chamber of Commerce; and
WHEREAS,the U.S. Department of Treasury has provided additional program/reporting
requirements for the use of ARPA funding and these requirements are included with Amendment
No. 2 to the APRA Agreement with the Pasco Chamber of Commerce.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PASCO,WASHINGTON:
Resolution—Amendment No.2 to ARPA Agreement
Pasco Chamber of Commerce- 1
That the City Manager of the City of Pasco is hereby authorized, empowered, and directed
to execute the second amendment to the American Rescue Plan Act Agreement with the Pasco
Chamber of Commerce for the Business Support Program to include the additional
program/reporting requirements, per the U.S. Department of Treasury, for the duration of the
Agreement, a copy of which is attached hereto as Exhibit A; and make minor substantive changes
as required and to take all necessary steps required to complete this Agreement.
Be It Further Resolved that this Resolution shall be in full force and effect upon adoption.
PASSED by the City Council of the City of Pasco, Washington this 6th day of December,
2021.
�'"�
Saul Martinez
Mayor
ATTEST: APPROVED AS TO FORM:
—11�1�?�i�LCY _
Debra Barham, CMC Kerr F son Law, PLLC
City Clerk Ci Attorney
Resolution—Amendment No.2 to ARPA Agreement
Pasco Chamber of Commerce-2
Exhibit A
i,��y �
Pasc�
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Subrecipient Agreement with:
Pasco Cha m ber of Com merce
ARPA Business Support Program
through
City of Pasco American Rescue Plan Act (ARPA) Grant
U.S. Department of Treasury
CFDA 21.027
Contract Number: ARPA-0o1
AGREEMENT FACE SHEET
Agency Contract Number Contract Amount
City of Pasco ARPA -001 $1,000,000
525 N 3rd Ave Pasco
WA 99301 Modified Amount
$2,700,000
Agency Representative Start Date End Date
Richa Sigdel,Finance Director 8/16/2021 12/31/2024
Cbty of Pasco—Finance Dept. Modified Date
(509)543-5794 11/15/2021
si�delr��pasco-wa.�ov
Federal Funding Authority
U.S.Department ofTreasury
Federal Funds CFDA Number
21.027
Service Area County Page Number
525 N Third Avenue,Pasco,WA 99301 Franklin County 1
Tag ID Number Number of Pages
91-6001264 8
Contract Purpose
The subrecipient agrees to carry out the purpose of the ARPA Grant received by the City of Pasco from the U.S
Department of Treasury through providing business support and business grants to Pasco businesses impacted by
COVID 19.
IN WITNESS WHEREOF,City of Pasco and Subrecipient acknowledge and accept the terms of this agreement and
attachments hereto and have executed this agreement as of the date and year written below.The rights and
obligations ofboth parties to this agreement are governed by:
Agreement Cover Page
This Face Sheet
Agreement Amendment
Attachment A: Audit Certification Form
Attachment B: FFATA Reporting Checklist
Attachment C: Performance Progress Report
Attachment D: Grant Reimbursement Form A-19
FOR THE Recipient Department: FOR THE CITY:
Colin Hastings, Executive Director Date Dave Zabell, City Manager Date
Pasco Chamber of Commerce
AMENDMENT NUMBER 002 to
BUSINESS SUPPORT PROGRAM AGREEMENT
WHEREAS,the City and Pasco Chamber of Commerce entered into a Professional Services Agreement
on August 16 2021 to administer the Business Support Program.
WHEREAS,the City has identified necessary amendments to ensure compliance with Uniform
Guidance and updated guidance from Deparhnent of Treasury.
NOW,THEREFORE,this agreement is amended to allow changes as described below.
1. Chamber of Commerce Classification: Upon review of the nature of the relationship between the
Chamber of Commerce and the City in relation to this agreement, it has been determined that the
Chamber of Commerce is a subrecipient not contractor as indicated in the original agreement. This
amends the classification of the Chamber of Commerce and will hereinafter,be referred to as the
"subrecipient".
2. Re�ortin�: Performance Progress Reports must be submitted to the City 45 days after the end of the
quarter. This requirement will be effective after the first full quarter; therefore the first Performance
Progress Report may include a quarter and a half of activity. The first Performance Progress Report
shall be submitted by February 15, 2022. Reports must be complete and accompanied by necessary
documentation substantiate reported amounts.
3. Compensation and Invoicin�: This agreement shall be managed on a reimbursement basis.
Expenses must be incurred in order to be funded by the City. Invoice requests must include a list of
all approved business grant awards containing, business name, business owner contact information,
amount awarded, UBI number, and application submission date. To start the Business Support
Program,the City could advance fund$1,000,000 to the subrecipient to allow for expediated
assistance to the public.
4. Monitorin�: The subrecipient has been determined to be a low risk subrecipient,therefore the City
has deemed the following monitoring measures as appropriate:
a. Quarterly Performance Progress Reports
b. One onsite visit per calendar year
5. Comnliance with Uniform Guidance:
A. Financial Management
1. Accounting Standards
The Subrecipient agrees to comply with 2 CFR 200.300 and agrees to adhere to the
accounting principles and procedures required therein, utilize adequate internal controls,
and maintain necessary source documentation for all costs incurred.
2. Cost Principles
The Subrecipient will administer its program in conformance with 2 CFR 200.400.These
principles will be applied for all costs incurred whether charged on a direct or indirect
basis.
3. Duplication of Costs
The Subrecipient certifies that work to be performed under this Agreement does not
duplicate any work to be charged against any other contract, subcontract or other source.
B. Access to Records and Retention
The City and other authorized representatives of the state and federal governments shall
have access to any books, documents, papers and records of the Subrecipient that are
directly pertinent to this Agreement for the purposes of making audit, examination,
excerpts and transcriptions.
C. Audits and Inspection Records
The Subrecipient that expends$750,000 or more in a fiscal year in federal funds from all
sources hereby agrees to have an annual agency audit conducted in accordance with
current uniform administrative requirements 2 CFR 200.501; the reference Catalog of
Federal Domestic Assistance (CFDA)number is 21.027 for the audit. Annually, the
subrecipient shall submit the Audit Certification form to the City,within nine months of
the subrecipient's fiscal year end. Additionally,the subrecipient shall submit the
FFATA Reporting Checklist to the City.
Any deficiencies noted in audit reports must be fully resolved by the Subrecipient
within thirty(30)days after receipt by the Subrecipient. Failure of the Subrecipient to
comply with the above audit requirements will consritute a violation of this Agreement
and may result in the withholding of future payments.
The Subrecipient is responsible for any audit exceptions incurred by its own
organization or that of its Contractors.The City reserves the right to recover from the
Subrecipient all disallowed costs resulting from the audit.
All Subrecipient records with respect to any matters covered by this Agreement willbe
made available to the City,and duly authorized officials of the state and federal
government,as often as deemed necessary,to audit,examine, andmake excerpts or
transcripts of all relevant data.
The Subrecipient shall maintain beneficiary data demonstrating eligibility for services
provided. Such data shall include,but not be limited to, name, address, income level or
other basis for determining eligibility,and description of service provided. Such
informationshall be made available to City or their designees for review upon request.
The Subrecipient understands that beneficiary information collected under this contract
is private and the use or disclosure of such information,when not directly connected
with the administration of the City's and/or Subrecipient's responsibilities with respect
to services provided under this contract,is prohibited unless written consent is obtained
from such person receiving service.
Audit Certification Form
Audits of States, Tribal and Local Governments, and Non-Profit Organizations
For Most Recent Fiscal Year Ending
Grantee:
EIN: DUNS:
Name of Authorized Chief Financial Officer:
Address:
Email: Phone:
Purpose: City of Pasco is required to monitor the Single Audit requirements of its grant recipients. This
requirement ensures that federal funds are used for their authorized purposes. It also confirms that non-
federal entities receiving $750,000 or more in federal funds from all federal sources during the most
recently completed fiscal year, have submitted a Single Audit in accordance with 2 CFR 200 Subpart F.
Directions: Your agency's Chief Financial Officer (CFO) must certify whether or not your
agency/organization is subject to the Single Audit requirement by checking the appropriate box in
Sections A and B and signing and dating the form. Failure to return a completed form will result in delay
in processing your next grant award, withholding of federal awards or disallowance of costs, and
suspension or termination of federal awards.
SECTION A
Check Appropriate Box:
We did not exceed the$750,000 federal expenditure threshald for the FY referenced above. Single Audit or a
� Program Specific Audit is not required for this fiscal year.If checked,skip Section B.
We have exceeded the$750,000 federal expenditure threshold for the fiscal year referenced above.
� If checked,complete Section B.
SECTION B
Entities that ARE subject to the Single Audit requirements
Complete the information below and check the appropriate box:
� We completed our last Single Audit on for Fiscal Year ending
There were no findin s related to federal awards.No follow-up action is required.
Was a complete copy submitted to the Federal Audit Clearinghouse?❑Yes ❑No
We completed our last Single Audit on for Fiscal Year ending
� There were findin�s related to federal awards.(If findings provide/email a copy of the audit with this form.)
Were any findings related to CFDA 21.027? �Yes ❑No
Was a complete copy submitted to the Federal Audit Clearinghouse?❑Yes ❑No
� Our completed Single Audit will be available on for Fiscal Year ending .
We will forward a copy of the audit report to the Federal Audit Clearinghouse at that time.If there are findings
related to federal awards,we will also provide City of Pasco a copy at that time.
I hereby certify that I am an individual authorized to complete this form. Further, I certify that the above
information is true and correct and all relevant material findings contained in audit report/statement have
been disclosed.
Signature of Authorized CFO: Date:
Print Name & Title:
Frequently Asked Questions
Single Audit Certification 2 CFR 200 Subpart F
Question: Why am I being asked to certify?
Answer: Grantees that EXPEND$750,000 or more of federal funds in THEIR most recently
completed fiscal year must conduct a single audit. This form is a way for City of Pasco to
monitor its grantees audit status,as required by 2 CFR 200 Subpart F
Question: Who needs to fill out this form?
Answer: Your agency's Chief Financial Officer(or designee).
Question: Who must sign the Audit Certification Form?
Answer: The Chief Financial Officer of the agency,or his or his designee.
Question: Does City of Pasco need a copy of the audit?
Answer: Yes,please submit a copy of the audit to City of Pasco if there are"findings"listed in it
specific to CFDA 21.027(Local Fiscal Recovery Funds).A complete copy of the audit MUST
be submitted electronically to the Federal Audit Clearinghouse.
Question: What is an audit finding?
Answer: Audit findings are significant issues identified in the audit report,which are commonlyitems
related to non-compliance with terms and conditions in an award. Findings typically include
lack of timely reporting,internal controls not being in place to fulfill grant requirements,etc.
Question: What if there is a finding related to CFDA 21.027?
Answer: The City of Pasco will review the finding and request a Corrective Action Plan from the
grantee,outlining how this issue will be resolved.
Question: Does the audit requirement apply to our subgrantees who received federal pass-
throu h funds?
Answer: Yes. Subgrantees are subject to Single Audit requirements as well. Crrant funds can be used
to pay for the audit process.
Question: Who do I contact if I have questions about this form?
Answer: Contact your City of Pasco Lead Accountant: Griselda Garcia 509-543-5722,
arcia asco-wa. ov.
FFATA REPORTING CHECKLIST
�FOR PRIME CONTRACT/SUBCONTRACT$30,000 AND OVER
OFOR GRANT AWARD/SUBAWARD$25,000 AND OVER
To Be Filled Out By SubrecipientlContractor
Contract Number
SubrecipientlContractor:
Address including Zip Code:
Date: Signature:
i) I have been awarded a contract or agreement from ARPA Local Fiscal Recovery Funds of$30,000 and over,
❑Yes ❑No
Yi e�estion 1,STOP,yuu do nut r� �r report� ^the-� ��ments,return form to City.
If a uestion 1,C01iPLETE T LOV4 �'ITHIN 5 DAYS.
Project Location
Address includin Zi Code:
Congressional district
Amount of award/contract
Award title descriptive of the funding action
REQUIRED: DUNS number
REQUIRED(Contractors Only):
Central Contractors Registration(SANn
number SAM must be u dated eve ear
2) Compensation information for top five execurives is not akeady available through reporting to the SEC.❑Yes ❑No
If vou {. :TE THE FOLLOWINtT AND RETURN WITHIN 5 DAYS.
Total compensation and names of top five 1.
ezecutives.
(Complete if you answer yes to questions 3,
4 and 5 above
2.
3.
4.
5.
To Be Filled Out By City Staff
Program source ❑ARPA Local Fiscal Recovery CDFA 21.027
Grant No.
Flow do you get a DUNS number?
The unique idenrifier used in reporting to FFATA is the entity's Dun&Bradstreet(D&B)Data Universal Numbering System
(DiJNS)Number.It is necessary for registering in SAM.For subawardees,OMB has issued interim final guidance requiring
recipients to obtain a valid DiJNS number.
DUNS number may be requested via the web for no charge at:
• http�//fedgov.dnb.c�m/webform orbycalling 1-866-705-5711
PERF�RMANCE�R�GRESS REPORT
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