HomeMy WebLinkAbout4128 Resolution - Amend 1 to Franklin County PUD ARPA Funding Agr RESOLUTION NO.4128
A RESOLUTION OF THE CITY OF PASCO, WASHINGTON,
APPROVING AN AMENDMENT TO THE AGREEMENT WITH THE PUBLIC
UTILITY DISTRICT NO. 1 OF FRANKLIN COUNTY FOR THE UTILITY
ASSISTANCE PROGRAM WITH AMERICAN RESCUE PLAN ACT FUNDS.
WHEREA5, on March 11, 2021, the American Rescue Plan Act (H.R. 1319), § 4001,
("ARPA") was signed into law providing federal funding relief for American workers, families,
industries, and state and local governments; and
WHEREAS, on May 10, 2021, the United State Department of Treasury released interim
final guide on allowed uses of funds and allocated $350 billion for state, local, territorial, and
Tribal governments from the American Rescue Plan Act Fund; and
WHEREAS,the City received$8,732,156 of its$17,400,000 in allocation on June 8,2021;
and
WHEREAS, the City desires to allocate portions of the ARPA Funds to City of Pasco
residents experiencing severe financial hardship due to COVID-19 emergency that need utility
payment assistance to avoid utility disconnect and thereby endanger the health and well-being of
such impacted residents,with such allocation of funds to be consistent with the grant requirements;
and
WHEREAS, the City has determined that partnering with Franklin PUD would yield
efficiencies in time and process in the implementation of the Utility Assistance Program that are
not available to the City alone; and
WHEREAS,on July 12,2021,Council approved the ARPA Agreement with Public Utility
District No. 1 of Franklin County; and
WHEREAS, the U.S. Department of Treasury has provided additional program/reporting
requirements for the use of ARPA funding and these requirements are included with Amendment
No. 1 to the APRA Agreement with the Public Utility District No. 1 of Franklin County.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PASCO,
WASHINGTON DO ORDAIN AS FOLLOWS:
That the City Manager of the City of Pasco is hereby authorized, empowered, and directed
to execute the first amendment to the American Rescue Plan Act Agreement with the Public Utility
District No. 1 of Franklin County for the Utility Assistance Program to include the additional
program/reporting requirements, per the U.S. Department of Treasury, for the duration of the
Agreement; a copy of which is attached hereto as Exhibit A; and make minor substantive changes
as required and to take all necessary steps required to complete this Agreement.
Resolution—Amendment No. 1 to
APRA Funding Agreement with Franklin PUD- 1
Be It Further Resolved that this Resolution shall be in full force and effect upon adoption.
Adopted by the City Council of the City of Pasco, Washington this 6th day of December,
2021.
Saul artinez
Mayor
ATTEST: APPROVED AS TO FORM:
..��� ,� .
Debra Barham, CMC Kerr Fer � aw, PLLC
City Clerk Cit torney
Resolution—Amendment No. 1 to
APRA Funding Agreement with Franklin PUD-2
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Subrecipient Agreement with:
Franklin PUD District # 1
ARPA Utility Assistance Support Program
through
City of Pasco American Rescue Plan Act (ARPA) Grant
U.S. Department of Treasury
CFDA 21.027
Contract Number: ARPA-o02
AGREEMENT FACE SHEET
Agency Contract Number Contract Amount
City of Pasco ARPA -002 $1,000,000
525 N 3rd Ave Pasco
WA 99301
Agency Representative Start Date End Date
Richa Sigdel,Finance Director 7/12/2021 12/31/2024
City of Pasco—Finance Dept.
(509)544-3065
si�delr c(�pasco-wa.�.ov
Federal Funding Authority
U.S.Department of Treasury
Federal Funds CFDA Number
21.027
Service Area County Page Number
525 N Third Avenue,Pasco,WA 99301 Franklin County 1
Taz ID Number Number of Pages
91-6001264 8
Contract Purpose
The subrecipient agrees to carry out the purpose of the ARPA Grant received by the City of Pasco from the U.S
Department of Treasury through providing utility assistance grants to Pasco businesses and residents impacted by
COVID 19.
IN WITNESS WHEREOF,City of Pasco and Subrecipient acknowledge and accept the terms of this agreement and
attachxnents hereto and have ex�cuted this agreement as of the date and year written below.The rights and
obligations ofboth parties to this agreement are governed by:
Agreement Cover Page
This Face Sheet
Agreement Amendment
Attachment A:Audit Certification Form
Attachment B: FFATA Reporting Checklist
Attachment C: Performance Progress Report
Attachment D: Grant Reimbursement Form A-19
FOR THE Recipient Department: FOR TAE CITY:
Scott Rhees, Executive Director Date Dave Zabell,City Manager Date
Franklin PUD
AMENDMENT NUMBER 001 to
UTILITY ASSISTANCE PROGRAM AGREEMENT
WHEREAS,the City and Franklin PUD District#1 entered into a Professional Services Agreement on
July 12 2021 to administer the Utility Assistance Program.
WHEREAS,the City has identified necessary amendments to enswe compliance with Uniform
Guidance and updated guidance from Deparhnent of Treasury.
NOW, THEREFORE,this agreement is amended to allow changes as described below.
1. Franklin PUD Classification: Upon review of the nature of the relationship between the Franklin
PUD and the City in relation to this agreement, it has been determined that the Franklin PUD is a
subrecipient not contractor as indicated in the original agreement. This amends the classification of
the Franklin PUD and will hereinafter,be referred to as the "subrecipient".
2. Reporting: Performance Progress Reports must be submitted to the City 45 days after the end of the
quarter. This requirement will be effective after the first full quarter; therefore the first Performance
Progress Report may include a quarter and a half of activity. The first Performance Progress Report
shall be submitted by February 15, 2022. Reports must be complete and accompanied by necessary
documentation substantiate reported amounts.
3. Comnensation and Invoicing: This agreement shall be managed on a reimbursement basis.
Expenses must be incurred in order to be funded by the City. Invoice requests must include a list of
all approved grant awards containing, name, amount awarded, and application submission date. To
start the Utility Assistance Program, the City could advance fund$1,OQ0,000 to the subrecipient to
allow for expediated assistance to the public.
4. Monitorin�: The subrecipient has been determined to be a low risk subrecipient, therefore the City
has deemed the following monitoring measwes as appropriate:
a. Quarterly Performance Progress Reports
b. One visit per calendar year
5. Com liance with Uniform Guidance:
A. Financial Management
1. Accounting Standards
The Subrecipient agrees to comply with 2 CFR 200.300 and agrees to adhere to the
accounting principles and procedures required therein, utilize adequate internal controls,
and maintain necessary source documentation for all costs incurred.
2. Cost Principles
The Subrecipient will administer its program in conformance with 2 CFR 200.400. These
principles will be applied for all costs incurred whether charged on a direct or indirect
basis.
3. Duplication of Costs
The Subrecipient certifies that work to be performed under this Agreement does not
duplicate any work to be charged against any other contract, subcontract or other source.
B. Access to Records and Retention
The City and other authorized representatives of the state and federal governments shall
have access to any books, documents, papers and records of the Subrecipient that are
directly pertinent to this Agreement for the purposes of making audit, examination,
excerpts and transcriptions.
C. Audits and Insvection Records
The Subrecipient that expends$750,000 or more in a fiscal year in federal funds from all
sources hereby agrees to have an annual agency audit conducted in accordance with
current uniform administrative requirements 2 CFR 200.501; the reference Catalog of
Federal Domestic Assistance (CFDA)number is 21.027 for the audit. Annually,the
subrecipient shall submit the Audit Certification form to the City,within nine months of
the subrecipient's fiscal year end. Additionally, the subrecipient shall submit the
FFATA Reporting Checklist to the City.
Any deficiencies noted in audit reports must be fully resolved by the Subrecipient
within thirty(30) days after receipt by the Subrecipient. Failure of the Subrecipient to
comply with the above audit requirements will constitute a violation of this Agreement
and may result in the withholding of future payments.
The Subrecipient is responsible for any audit exceptions incurred by its own
organization or that of its Contractors.The City reserves the right to recover from the
Subrecipient all disallowed costs resulting from the audit.
All Subrecipient records with respect to any matters covered by this Agreement willbe
made available to the City,and duly authorized officials of the state and federal
government,as often as deemed necessary,to audit,examine,andmake excerpts or
transcripts of all relevant data.
The Subrecipient shall maintain beneficiary data demonstrating eligibility for services
provided. Such data shall include, but not be limited to, name, address, income level or
other basis for determining eligibility,and description of service provided. Such
informationshall be made available to City or their designees for review upon request.
The Subrecipient understands that beneficiary information collected under this contract
is private and the use or disclosure of such information, when not directly connected
with the administration of the City's and/or Subrecipient's responsibilities with respect
to services provided under this contract,is prohibited unless written consent is obtained
from such person receiving service.
Audit Certification Form
Audits of States, Tribal and Local Governments, and Non-Profit Organizations
For Most Recent Fisca! Year Ending
Grantee:
EIN: DUNS:
Name of Authorized Chief Financial Officer:
Address:
Email: Phone:
Purpose: City of Pasco is required to monitor the Single Audit requirements of its grant recipients. This
requirement ensures that federal funds are used for their authorized purposes. It also confirms that non-
federal entities receiving $750,000 or more in federal funds from all federal sources during the most
recently completed fiscal year,have submitted a Single Audit in accordance with 2 CFR 200 Subpart F,
Directions: Your agency's Chief Financial Officer (CFO) must certify whether or not your
agency/organization is subject to the Single Audit requirement by checking the appropriate box in
Sections A and B and signing and dating the form. Failure to return a completed form will result in delay
in processing your next grant award, withholding of federal awards or disallowance of costs, and
suspension or termination of federal awards.
SECTION A
Check Appropriate Box:
We did not exceed the$750,000 federal expenditure threshold for the FY referenced above. Single Audit or a
� Program Specific Audit is not required for this fiscal year.If checked,skip Section B.
We have exceeded the$750,000 federal expenditure threshold for the fiscal yeaz referenced above.
� If checked,complete Section B.
SECTION B
Entities that ARE subject to the Single Audit requirements
Complete the information below and check the appropriate box:
� We completed our last Single Audit on for Fiscal Year ending
There were no findin�s related to federal awards.No follow-up action is required.
Was a complete copy submitted to the Federal Audit Clearinghouse?�Yes ❑No
We completed our last Single Audit on for Fiscal Year ending`.
� There were findin�s related to federal awards. (If findings provide/email a copy of the audit with this form.)
Were any findings related to CFDA 21.027? ❑Yes ❑No
Was a complete copy submitted to the Federal Audit Clearinghouse?�Yes ❑No
� Our completed Single Audit will be available on for Fiscal Year ending .
We will forward a copy of the audit report to the Federal Audit Clearinghouse at that time.If there are findings
related to federal awards,we will also provide City of Pasco a copy at that rime.
I hereby certify that I am an individual authorized to complete this form. Further, I certify that the above
information is true and correct and all relevant material findings contained in audit report/statement have
been disclosed.
Signature of Authorized CFO: Date:
Print Name &Title:
Frequently Asked Questions
Single Audit Certification 2 CFR 200 Subpart F
Question: Why am I being asked to certify?
Answer: Grantees that EXPEND$750,000 or more of federal funds in THEIR most recently
completed fiscal year must conduct a single audit. This form is a way for City of Pasco to
monitor its grantees audit status, as required by 2 CFR 200 Subpart F
Question: Who needs to fill out this form?
Answer: Your agency's Chief Financial Officer(or designee).
Question: Who must sign the Audit Certification Form?
Answer: The Chief Financial Officer of the agency,or his or his designee.
Question: Does City of Pasco need a copy of the audit?
Answer: Yes,please submit a copy of the audit to City of Pasco if there are"findings"listed in it
specific to CFDA 21.027(Local Fiscal Recovery Funds).A complete copy of the audit MiJS
be submitted electronically to the Federal Audit Clearinghouse.
Question: What is an audit finding?
Answer: Audit findings are signi�cant issues identified in the audit report,which are commonlyitems
related to non-compliance with terms and conditions in an award. Findings typically include
lack of timely reporting,internal controls not being in place to fulfill grant requirements,etc.
Question: What if there is a finding related to CFDA 21.027?
Answer: The City of Pasco will review the finding and request a Corrective Action Plan from the
grantee,outlining how this issue will be resolved.
Question: Does the audit requirement apply to our subgrantees who received federal pass-
throu h funds?
Answer: Yes. Subgrantees are subject to Single Audit requirements as well. Grant funds can be used
to pay for the audit process.
Question: Who do I contact if I have questions about this form?
Answer: Contact your City of Pasco Lead Accountant: Griselda Garcia 509-543-5722,
arcia a� asco-wa. ov.
FFATA REPORTING CHECKLIST
�FOR PRIME CONTRACT/SUBCONTRACT$30,000 AND OVER
❑FOR GRANT AWARD/SUBAWARD$25,000 AND OVER
To Be Filled Out By Subrecipient/Contractor
Contract Number
SubrecipientlContractor:
Address including Zip Code:
Date: Signature:
1) I have been awarded a contract or agreement from ARPA Local Fiscal Recovery Funds of$30,000 and over,
❑Yes ❑No
uestion 1,ST(� elo not meet reporting threshold requirements,return form to City.
� �uestion 1, ( 1'E THE FOLLOWING AND RETURN WITHIN 5 DAYS.
Project Location
Address includin Zi Code:
Congressional district
Amount of award/contract
Award title descriptive of the funding action
REQLJIRED: DUNS number
REQiJIRED(Contractors Only):
Central Contractors Registration(SA1Vn
number SAM must be u dated eve ear
2) Compensation information for top five executives is not already available through reporting to the SEC.❑Yes ❑No
� LS" t� d viPLETE Ti�FOLLO1'� ��yt:�1ND RETURN WiTHI1'S DAYS.
Total compensation and names of top flve 1.
ezecutives.
(Complete if you answer yes to questions 3,
4 and 5 above
2.
3.
4.
5.
To Be Filled Out By City Staff
Program souree ❑ARPA Local Fiscal Recovery CDFA 21.027
Grant No.
How do you get a DUNS number?
The unique identifier used in reporting to FFATA is the entity's Dun&Bradstreet(D&B)Data Universal Numbering System
(DUNS)Number.It is necessary for registering in SAM.For subawardees,OMB has issued interim final guidance requiring
recipients to obtain a valid DiJNS number.
DIJNS number may be requested via the web for no chazge at:
• http�//fedgov.dnb.com/webform or by calling 1-866-705-5711
PERF�RMANCE PRflGRESS REPORT
1.�ederaP Agenfi�.���d ras�-"�r.,i��°acw 2.:Fe�e.r.�3 Granc ar Oti�er 1c�entifying i�umbet 3a.G��:NS Nurnber
Asslgned
3b.EIN
4.Rec':pie+�t Organization�Name a�td u�mplate address inc�udtn,g tip code� 5.Recipie�t Identifying Number or Account
Num93er
6.P�ajetiJ�rant Per�a�� 7_Repocting pprlod End flate 8.FinaE Repo�t?' Yes No
�,►Tanth,oor, r�c.t ❑C7
start oate:(n�unth,ooy,reor) End oace:tnTonth,Dm;Yecr) 9.Repo[t frequency
onr�uat Q sem�-annual D
quarter�� ❑ ather �
jf�other,describe; !
10. Perf�arn�a��ce Narrative {performaaace narrative a�dressing�tl�rrogror�r a�ajertives)
11. �tatas Upclat�by 4bgecR�ve (lnclude status cepdote�ar each program o�jective.cc►rnpleted ongoing or n�t yef began}
12. O�her Attac3�iments (Com�alePe�xpenditure break��e�wn tC�b�e and dtivC41 sa�p,r��rting�nartC�al rep[Jrt)
13.Certsfic�tian: t oertifjP ta the bes�of rny kno�.rled�e ara�1�betief that this teport is corr�ct�nd campbet�for performanea
of activities for the purposes set fort�in thae award dacumer�ts.
l:s�.'ty�kz�:: d r,��.��yame artl�;i�:kp of Authorized Cenii�c3�g��icia% 13c. Tete�hn���area code,numb�.and e�ctensir,n.�
13d. Email Address
l�b. �i�gn�xu�e o€Auth�rue�C�rtityi��n�ticial 13e. Date Report 5ubtnitted(Mo�nth,��y, Yeas�)
Ferfa���nance P�•ogress Rep�rt
�ttaci�ment i: Espenditure Repai�t
BREAKDO��:� OF GItA_�T E1PE�DIT["RES DZ'RIl�G �`�S REP'4RTI.t'�G PERI�6Dt
1la�c�r iten7�r category° Federa� � ot�li�ared(l�ut n�� Federal � Spenr
spenF}
Total
�����DITL R.�,S TU DA'i'�
O��R�,L.L �t���'�°L�3�1" GR���'FLTI�+TDS MATCHING FCT'��S
tJris��al grant Uudge�{ihis�ro��u��:
� 5
L�s�ul�a�v�-as spenr(or oblisated����c�r
tQ this artu�$ eria�t: - S - �
L�ss v�'Ilc1�tl'��; S]?c ll[ C�IUIIl�TiIIS
x ortina erioc�: - 5 - '�
Less v�lza�v�as oblig�ced dtvu�s tivs
re rtin� ericxi: - S - �
B�Iance c�f fi�nds reuiainin�: _ $ =�