HomeMy WebLinkAbout2021.12.06 Council Meeting PacketPage
7-23
City Of
,gip Pasco
Washington
AGENDA
City Council Regular Meeting
7:00 PM - Monday, December 6, 2021
City Council Chambers & GoToWebinar
1. MEETING INSTRUCTIONS for REMOTE ACCESS - Governor Inslee's
Heathy Washington - Roadmap to Recovery, Phase 3 made in response to
the COVID-19 emergency, currently allows for partial "in -person" meetings.
Members of the public wishing to attend City Council meetings in -person will
need to follow the Governor's protocol outlined in Proclamation No. 20-28.15.
Individuals, who would like to provide public comment remotely, may continue
to do so by filling out the online form via the City's website (www.pasco-
wa.gov/publiccomment) to obtain access information to comment. Requests
to comment in meetings must be received by 4:00 p.m. on the day of each
meeting.
To listen to the meeting via phone, call (213) 929-4212 and use access code
398-399-253.
City Council meetings are broadcast live on PSC-TV Channel 191 on
Charter/Spectrum Cable in Pasco and Richland and streamed at www.pasco-
wa.gov/psctvlive and on the City's Facebook page at
www.facebook.com/citvofPasco.
2. CALL TO ORDER
3. ROLL CALL
(a) Pledge of Allegiance
4. CONSENT AGENDA - All items listed under the Consent Agenda are
considered to be routine by the City Council and will be enacted by roll call
vote as one motion (in the form listed below). There will be no separate
discussion of these items. If further discussion is desired by Council members
or the public, the item may be removed from the Consent Agenda to the
Regular Agenda and considered separately.
(a) Approval of Meeting Minutes
Page 1 of 141
To approve the minutes of the Pasco City Council Special Workshop
and Regular Meeting held on November 15, 2021, Special Meeting and
Regular Workshop held on November 22, 2021, and Special Meeting
held on December 3, 2021.
24 - 25 (b) Bills and Communications
To approve claims in the total amount of $7,005,030.18 ($5,454,781.34
in Check Nos. 245064-245449; $654,978.00 in Electronic Transfer
Nos. 833598-833607, 833611-833621, 833631-833652, 833656-
833726, 833732-833786, 833794-833814, 833816-833908, 833943-
833944; $8,103.84 in Check Nos. 53793-53798; $887167.00 in
Electronic Transfer Nos. 30168374-30168908).
26 - 31 (c) Ordinances - Establish American Rescue Plan Act (ARPA) Fund
and Budget Supplement
To adopt Ordinance No.4564, establishing a special revenue fund for
the receipt and permitted use of the American Rescue Plan Act funds,
create PMC Chapter 3.143 "ARPA Fund," and further, authorize
publication by summary only.
To adopt Ordinance No. 4565, amending the 2021-2022 Biennial
Operation Budget of the City of Pasco, Washington by providing
supplement thereto; to provide additional appropriation in the City's
General Fund and American Rescue Plan Act Fund for American
Rescue Plan Act Grant related activity, and further, authorize
publication by summary only.
32 - 66 (d) Resolutions - Amendment of Agreements for American Rescue
Plan Act Grants
To approve Resolution No. 4127, approving an amendment to the
agreement with the Basin Disposal Inc. of Franklin County, a
Washington State utility provider, for the Utility Assistance Program
with American Rescue Plan Act funds.
To approve Resolution No. 4128, approving an amendment to the
agreement with the Public Utility District No. 1 of Franklin County, a
Washington State utility provider, for the Utility Assistance Program
with American Rescue Plan Act funds.
To approve Resolution No. 4129, approving Amendment No. 2 to the
agreement with the Pasco Chamber of Commerce, a Washington State
Non -Profit Corporation, for the Business Support Program with
American Rescue Plan Act funds.
67 - 68 (e) December 2021 Council Meeting Cancellations
Page 2 of 141
To approve the cancellation of the December 13 and 27 Council
Workshop Meetings and December 20 Council Regular Meeting.
69 - 71 (f) Historic Preservation Commission Appointment &
Reappointment
To confirm the Mayor's reappointment of Marilynn Baker to Position
No.3 with a term from August 2, 2021 to August 1, 2024, and the
appointment of Darlene Sarte to Position No. 4 with a term from
December 6, 2021 to August 1, 2024, on the Historic Preservation
Commission.
72 - 74 (g) Parks & Recreation Advisory Board Appointment
To confirm the Mayor's appointment of Shane Arnott to Position No. 2
on the Parks & Recreation Advisory Board, from December 6, 2021 to
February 2, 2023.
75 - 77 (h) Franklin County Mosquito Control District Board of Trustees
Reappointment
To confirm Mayor Martinez's reappointment of Stephen Boothe to
represent the City of Pasco on the Franklin County Mosquito Control
District Board of Trustees from January 1, 2022 through December 31,
2023.
(RC) MOTION: I move to approve the Consent Agenda as read.
5. OATHS OF OFFICE - COUNCILMEMBERS
(a) Judge Stilwill to Administer the Oaths of Office for Recently Re-
elected Councilmembers Blanche Barajas, Pete Serrano, Craig
Maloney and Newly Elected Councilmember Nikki Torres.
6. RECOGNITION OF MAYOR MARTINEZ SERVICE (followed by a short
recess for refreshments)
7. ORDINANCE CONFIRMING REAPPOINTMENT OF PASCO MUNICIPAL
JUDGE
78 - 86 (a) *Ordinance - Reappointment of Pasco Municipal Court Judge
MOTION: I move to adopt Ordinance No. 4566, confirming the City
Manager's reappointment of Craig Stilwill as Municipal Court Judge,
affixing the compensation of the Municipal Court Judge and Judge Pro
Tem, and Authorizing the City Manager to execute a Personal Services
Agreement for Judge Stilwill's Judicial Services.
Upon approval of the reappointment, Judge Stilwill will receive the Oath
of Office of Judge for 2022-2025.
Page 3 of 141
8. PROCLAMATIONS AND ACKNOWLEDGEMENTS
9. VISITORS - OTHER THAN AGENDA ITEMS - This item is provided to allow
citizens the opportunity to bring items to the attention of the City Council or to
express an opinion on an issue. Its purpose is not to provide a venue for
debate or for the posing of questions with the expectation of an immediate
response. Some questions require consideration by Council over time and
after a deliberative process with input from a number of different sources;
some questions are best directed to staff members who have access to
specific information. Citizen comments will normally be limited to three
minutes each by the Mayor. Those with lengthy messages are invited to
summarize their comments and/or submit written information for
consideration by the Council outside of formal meetings.
10. REPORTS FROM COMMITTEES AND/OR OFFICERS
(a) Verbal Reports from Councilmembers
87 - 89 (b) 2021-2022 Biennium Financial Update
11. HEARINGS AND COUNCIL ACTION ON ORDINANCES AND
RESOLUTIONS RELATING THERETO
90 - 102 (a) Public Meeting & Resolution -Accepting a Notice of Intent for Port
of Pasco - Reimann Industrial Center Annexation (ANX 2021-006)
CONDUCT A PUBLIC MEETING
MOTION:I move to approve Resolution No.4130, accepting a notice of
intent to commence annexation proceedings for the Reimann Industrial
Center annexation, providing a determination on the boundary to be
annexed, and whether simultaneous zoning and the assumption of
bonded indebtedness will be required.
12. ORDINANCES AND RESOLUTIONS NOT RELATING TO HEARINGS
103 - 107 (a) Resolution/Ordinance - Pasco Public Facilities District Grant
MOTION: I move to approve Resolution No. 4130, approving a grant
to the Pasco Public Facilities District for $60,000 for continued
operations.
MOTION: I move to adopt Ordinance No. 4567, amending the 2021-
2022 Biennial Budget of the City of Pasco by providing supplement
thereto; to provide operational support to Pasco Public Facilities
District from its General Fund.
Page 4 of 141
108 - 111 (b) *Resolution - Interfund Loan Extension
MOTION: I move to approve Resolution No. 4131, amending an
interfund loan from the General Fund to the Marina Fund authorized by
Resolution No. 3922.
13. UNFINISHED BUSINESS
14. NEW BUSINESS
112 - 113 (a) *Tri-Cities Hispanic Chamber of Commerce American Rescue
Plan Act Funding Request
114 - 135 (b) *Disposition of Ad Hoc Inclusion, Diversity and Equity
Commission
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16. EXECUTIVE SESSION
17. ADJOURNMENT
18. ADDITIONAL NOTES
(a) (RC) Roll Call Vote Required
* Item not previously discussed
Q Quasi -Judicial Matter
MF# "Master File #...."
136 - 141 (b) Adopted 2020-2021 Council Goals (Reference Only)
(c) REMINDERS
• Thursday, December 9th, 7:00 PM: Ben Franklin Transit
Board Meeting — Transit Facility (COUNCILMEMBER
RUBEN ALVARADO, Rep.; COUNCILMEMBER ZAHRA
ROACH, Alt.)
This meeting is broadcast live on PSC-TV Channel 191 on
Charter/Spectrum Cable in Pasco and Richland and streamed at
www.pasco-wa.gov/psctvlive.
Audio equipment available for the hearing impaired; contact the
Clerk for assistance.
Servicio de interprete puede estar disponible con aviso. Por favor
avisa la Secretaria Municipal dos dias antes para garantizar la
disponibilidad. (Spanish language interpreter service may be
Page 5 of 141
provided upon request. Please provide two business day's notice
to the City Clerk to ensure availability.)
Page 6 of 141
AGENDA REPORT
FOR: City Council
TO: Dave Zabell, City Manager
FROM: Debra Barham, City Clerk
Administrative & Community Services
SUBJECT: Approval of Meeting Minutes
I. REFERENCE(S):
11.15.21, 11.22.21 & 12.3.21 Draft Council Minutes
December 1, 2021
City Council Regular
Meeting: 12/6/21
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
To approve the minutes of the Pasco City Council Special Workshop and
Regular Meeting held on November 15, 2021, Special Meeting and Regular
Workshop held on November 22, 2021, and Special Meeting held on December
3, 2021.
III. FISCAL IMPACT:
116*9111 4lei LI I
Page 7 of 141
City of
,gyp Pasco
Washington
MINUTES
City Council Workshop Meeting
6:00 PM - Monday, November 15, 2021
City Council Chambers & GoToWebinar
CALL TO ORDER
The special workshop meeting was called to order at 6:00 PM by Saul
Martinez, Mayor.
ROLL CALL
Councilmembers present: Ruben Alvarado, Blanche Barajas, Craig
Maloney, Saul Martinez, David Milne, and Pete Serrano.
Councilmembers absent: Zahra Roach.
Staff present: Dave Zabell, City Manager; Adam Lincoln, Deputy City
Manager; Colleen Chapin, Human Resources Director; Craig Briggs,
Acting City Attorney; Bob Gear, Fire Chief; Zach Ratkai, Administrative &
Community Services Director; Ken Roske, Police Chief; Richa Sigdel,
Finance Director; Rick White, Community & Economic Development
Director; Steve Worley, Public Works Director; and Debby Barham, City
Clerk.
The meeting was opened with the Pledge of Allegiance.
ITEMS FOR DISCUSSION
2021-2022 Proposed Mid -Biennium Budget Adjustment
Mr. Zabell opened the presentation with in overview of the 2021-2022
Mid -Biennium Budgets (operating and capital projects) adjustments. Then
he turned the presentation over to Finance Director Sigdel who provided
additional details related to the proposed mid -biennium adjustments to
the City's Operating and Capital Projects Budgets.
Mr. Maloney applauded staff for the preparation of the mid -biennium
budgets adjustments and for all the work staff completed during the many
challenges caused by the COVID-19 pandemic.
P1RggE8 bfA 21
Update Capital Improvement Plan (CIP) 2021-2027
Ms. Sigdel stated that based on the previous discussion with Council, staff
prepared an analysis of prior years submission of the Capital
Improvements Plan (CIP) and was provided in the agenda report.
Mr. Maloney stated that the analysis that staff provided did not quite
answer his questions and he asked about the increased cost of the
proposed projects, what projects are new to the plan and he
recommended that the plan should be forward thinking.
Mr. Zabell responded by reviewing the proposed 2022-2027 CIP, noting
that the CIP changes as new information is received through a multitude
of analyses and as master plans are developed. The CIP is a living
document and as projects are developed and readied for construction
changes will be made to the CIP.
Mr. Worley confirmed that the information that staff has today is greater
and more detailed than what was known a year ago.
Mr. Maloney reiterated that the CIP should be forward thinking and it is
better to add those projects that may have a lot of uncertainty and could
be removed as opposed to adding projects at a later date.
ADJOURNMENT
There being no further business, the meeting was adjourned at 7:08 PM.
PASSED and APPROVED this _ day of 20_
:Z61T/ 4 13
Saul Martinez, Mayor Debra Barham, City Clerk
P1RggE92)b1 21
City of
,gyp Pasco
Washington
MINUTES
City Council Regular Meeting
7:00 PM - Monday, November 15, 2021
City Council Chambers & GoToWebinar
CALL TO ORDER
The meeting was called to order at 7:08 PM by Saul Martinez, Mayor.
ROLL CALL
Councilmembers present: Ruben Alvarado, Blanche Barajas, Craig
Maloney, Saul Martinez, David Milne, and Pete Serrano.
Councilmembers absent: Zahra Roach.
Staff present: Dave Zabell, City Manager; Adam Lincoln, Deputy City
Manager; Colleen Chapin, Human Resources Director; Craig Briggs,
Acting City Attorney; Bob Gear, Fire Chief; Zach Ratkai, Administrative &
Community Services Director; Ken Roske, Police Chief; Richa Sigdel,
Finance Director; Rick White, Community & Economic Development
Director; Steve Worley, Public Works Director; and Debby Barham, City
Clerk.
CONSENT AGENDA
Approval of Meeting Minutes
To approve the minutes of the Pasco City Council Meeting held on
November 1, 2021 and Workshop held on November 8, 2021.
Bills and Communications
To approve claims in the total amount of $4,168,459.53 ($3,124,733.57
in Check Nos. 244811-245063; $161,400.19 in Electronic Transfer Nos.
833653-833655, 833727-833731; $17,416.60 in Check Nos. 53781-
53792; $864,772.16 in Electronic Transfer Nos. 30167844-30168373;
$137.01 in Electronic Transfer Nos. 835).
PRRgdcic36fTA1
To approve bad debt write-off for Utility Billing, Ambulance, Cemetery,
General Accounts, Miscellaneous Accounts, and Municipal Court (non-
criminal, criminal, and parking) accounts receivable in the total amount of
$95,071.88 and, of that amount, authorize $0.00 to be turned over for
collection.
Ordinance - Amending PMC Chapter 10.70 "Parking - Streets
Restricted"
To adopt Ordinance No. 4557, amending Section 10.70.080 "Schedule III
— Parking Prohibited at All Times on Certain Streets" and Section
10.70.090 "Schedule IV - Parking Prohibited During Certain Hours on
Certain Streets" of the Pasco Municipal Code.
Resolution - 2022 Legislative Priorities
To approve Resolution No. 4115, declaring the City's legislative priorities
for the 2022 session of the Washington State Legislature.
Resolution - Setting Public Hearing for Vacating a Portion of East
Pueblo Street (VAC 2021-003)
To approve Resolution No. 4116, setting the time and date to conduct a
public hearing to consider vacating a portion of East Pueblo Street.
Resolution - Amendment to Mid Columbia Library Agreement
To approve Resolution No.4117, amending the Interlocal Cooperation
Agreement between City of Pasco and Mid -Columbia Libraries, and
authorize the City Manager to execute the amendment.
Resolution - Amendment No. 4 to Professional Services Agreement
for the West Pasco Water Treatment Plant Improvements Phase 1
with RH2 Engineering
To approve Resolution No. 4118, authorizing execution of Amendment
No. 4 for the Professional Services Agreement with RH2 Engineering, Inc.
for the West Pasco Water Treatment Plant Improvements Phase 1.
Resolution - Professional Services Supplemental Agreement No. 4
with J-U-B Engineers, Inc. for Lewis Street Overpass Project
To approve Resolution No. 4119, authorizing the City Manager to execute
Supplement No. 4 for the Professional Services Agreement with J-U-B
ENGINEERS, Inc. for the Lewis Street Overpass project.
MOTION: Mayor Pro Tern Barajas moved to approve the Consent
Agenda as read. Mr. Serrano seconded. Motion carried by unanimous
Roll Call vote.
Pd12adf1A 1
VISITORS - OTHER THAN AGENDA ITEMS
Mr. Jeffrey Robinson, Inclusion, Diversity & Equity Commission (IDEC)
Chair and Pasco resident, formally invited Council and staff to a special
virtual IDEC meeting scheduled for December 1, 2021, at 5:30 PM. Mr.
Robinson also expressed appreciation to Mayor Martinez for his
leadership during his two years as the Mayor of the City of Pasco.
Mr. Pedro Torres, downtown Pasco business owner, stated that he was
speaking on behalf of a group of downtown Pasco business owners and
expressed concern regarding recent crimes committed in downtown
Pasco. He stated that the group was asking for additional police presence
in the downtown area and they also asked for better street lighting in
downtown area.
Mr. Zabell stated that the Pasco Chief of Police has assigned a police
officer to assist with the concerns of the downtown Pasco business
owners. He also noted that street lighting will be addressed through the
Lewis Street Corridor Improvements project from Second Avenue up to
Fifth Avenue. Mr. Zabell suggested that staff will report back to Council
within a month about this situation.
REPORTS FROM COMMITTEES AND/OR OFFICERS
Verbal Reports from Councilmembers
Mr. Serrano commented on the City's Veteran's Day event he attended
and expressed appreciation to staff for preparing a successful event.
American Rescue Plan Act Projects List Update
Ms. Sigdel provided an update regarding the American Rescue Program
Act (ARPA) list of projects prepared by staff. She first commented on
currently funded projects; next, she commented on the outstanding
projects recommended to receive ARPA funding; and lastly, she
commented on the remaining projects on the list that may receive funding
through other funding sources. Ms. Sigdel stated that staff is seeking
direction from Council regarding the proposed funding for the Water
Capital projects, as well as discussion on the ARPA funding
recommendations made by staff.
Mr. Serrano recommended that the Water Capital projects be fully funded
as it affects all rate payers and best serves the City as a whole.
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Mr. Maloney recommended allocating ARPA funding for projects that
cannot be funded through the General Fund such as the Life Safety
Program for the downtown Pasco business/property owners.
Ms. Sigdel reiterated the use of the ARPA funds through local
governments must be documented to confirm the recipients of this
funding were negatively economically impacted by the COVID-19
pandemic.
Mayor Martinez expressed support to fully funding the Water Capital
projects and for those projects that help those businesses and individuals
who were economically negatively affected by the COVID-19 pandemic.
HEARINGS AND COUNCIL ACTION ON ORDINANCES AND RESOLUTIONS
RELATING THERETO
Ordinance - 2022 Ad Valorem Tax Levy and General Fund Revenue
Review
Ms. Sigdel provided a brief history on the Ad Valorem (property) tax and
Washington State requirements for assessing property tax. She stated
that the City of Pasco's General Fund revenue is doing very well, noting
that the revenue has increased by 27 percent since 2017. She explained
how a homeowners' property tax bill is divided up, as well how the sales
tax is allocated.
Mayor Martinez declared the Public Hearing open to consider the
proposed 2022 Ad Valorem Property Tax Levy at 7:57 PM.
Following three calls for comments, and there being none, Mayor
Martinez declared the Public Hearing closed at 7:58 PM.
MOTION: Mayor Pro Tern Barajas moved to adopt Ordinance No. 4558,
providing for an increase in the regular property taxes of the City for levy
in 2021 and collection in the 2022 tax year; preserving levy capacity for
future years; and providing for related matters and, further, authorize
publication by summary only. Mr. Serrano seconded. Motion carried
unanimously.
Public Meeting & Resolution - Accepting a Notice of Thanksgiving
Partnership Intent to Commence Annexation Proceedings (ANX
2021-002)
Mr. White explained the requirement to conduct a public meeting for a
petition to annex into the City of Pasco and the next steps if Council
approves of the notice of intent to commence the annexation
proceedings.
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Mayor Martinez opened the public meeting for the Thanksgiving
Partnership petition to annex property into the City and closed the public
meeting as no one asked to speak to this item.
MOTION: Mayor Pro Tern Barajas moved the City Council approve
Resolution No. 4120, accepting a notice of intent to commence
annexation proceedings for the Thanksgiving Partnership annexation,
providing a determination on the boundary to be annexed, and whether
simultaneous zoning and the assumption of bonded indebtedness will be
required. Mr. Serrano seconded. Motion carried unanimously.
ORDINANCES AND RESOLUTIONS NOT RELATING TO HEARINGS
Resolution - Basin Disposal Inc. 2022 Proposed Rate Increase
Mr. Worley provided a brief report on the recent meeting that the Council
subcommittee, City staff and BDI, Inc. staff held regarding the proposed
solid waste collections and disposal services rate increases. He also
noted that there is a Senior Citizen Low -Income Program to help with the
utility fees.
Mayor Martinez commented that proposed rate increases and stated that
they were fair based on the recent rate of inflation.
MOTION: Mayor Pro Tern Barajas moved to approve Resolution No.
4121, approving a rate increase for solid waste collections and disposal
services by Basin Disposal Inc. Mr. Serrano seconded. Motion carried
unanimously.
Resolution - Approving 2022-2025 Collective Bargaining Agreement
with IUOE, Local No. 280
Mr. Zabell provided a brief report on the IUOE, Local No. 280 and their
proposed four-year collective bargaining agreement.
MOTION: Mayor Pro Tern Barajas moved to approve Resolution No.
4122, approving the 2022-2025 Collective Bargaining Agreement with
the International Union of Operating Engineers, Local No. 280 and,
further, authorize the City Manager to execute the agreement. Mr. Milne
seconded. Motion carried unanimously.
Resolution - Acceptance of Work for Fire Station No. 84 and Fire
Headquarters
Fire Chief Gear provided a brief presentation of the recently completed
building housing the Pasco Fire Station No. 84 and Fire Administration
Headquarters.
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MOTION: Mayor Pro Tern Barajas moved to approve Resolution No.
4123, accepting the work performed by Jackson Contractor Group, Inc.
under contract for the City of Pasco's new Fire Station No. 84 and Fire
Administration Headquarters. Mr. Serrano seconded. Motion carried
unanimously.
Resolution - Setting a Public Meeting for Port of Pasco - Reimann
Industrial Center Annexation (ANX 2021-006)
Mr. White discussed the petition the City received from the Port of Pasco
seeking to annex property into the City and outlined the annexation
process.
MOTION: Mayor Pro Tern Barajas moved to approve Resolution No.
4124, setting 7:00 PM, December 6, 2021, as the time and date for a
public meeting to consider the Port of Pasco notice of intent to commence
annexation proceedings for the Reimann Industrial Center annexation.
Mr. Serrano seconded. Motion carried unanimously.
LT, IRis]44W_1ZIx011,92116*8111:14Is] ►I
Mr. Zabell asked Fire Chief Gear to report on cold weather sheltering
during the next months for the duration of winter. Chief Gear provided an
update and also commented on the Tri Cities Union Gospel Center, a key
partner with the City in providing shelter to the homeless.
Mayor Martinez and Chief Gear spoke about the battery replacement
program for smoke detectors.
RECESS
Mayor Martinez called a five-minute recess at 8:30 PM.
Council adjourned into Executive Session at 8:35 PM for 10 minutes to
discuss with legal counsel about current or potential litigation per RCW
42.30.110(1)(i) with the City Manager, Deputy City Manager and the City
Attorney.
Mayor Martinez called the meeting back to order at 8:45 PM.
ADJOURNMENT
There being no further business, the meeting was adjourned at 8:45 PM.
P dTDc3dfTA1
PASSED and APPROVED this
APPROVED:
Saul Martinez, Mayor
day of , 20_
ATTEST:
Debra Barham, City Clerk
City of
,gyp Pasco
Washington
MINUTES
City Council Special Meeting
6:00 PM - Monday, November 22, 2021
City Council Chambers & GoToWebinar
CALL TO ORDER
The meeting was called to order at 7:00 PM by Saul Martinez, Mayor.
ROLL CALL
Councilmembers present: Ruben Alvarado, Blanche Barajas, Craig
Maloney, Saul Martinez, David Milne, Zahra Roach, and Pete Serrano.
Staff present: Dave Zabell, City Manager; Adam Lincoln, Deputy City
Manager; Colleen Chapin, Human Resources Director; Eric Ferguson,
City Attorney; Bob Gear, Fire Chief; Ken Roske, Police Chief; Richa
Sigdel, Finance Director; Rick White, Community & Economic
Development Director; Steve Worley, Public Works Director; and Debby
Barham, City Clerk.
The meeting was opened with the Pledge of Allegiance.
HEARINGS AND COUNCIL ACTION ON ORDINANCES AND RESOLUTIONS
RELATING THERETO
Ordinances - 2021-2022 Mid -Biennium Budgets Adjustments
Ms. Sigdel provided a brief update regarding the proposed adjustments
to the 2021-2022 Mid -Biennial Operating and Capital Projects Budgets,
which were discussed during the November 15, 2021, Special Workshop
meeting and were included in the proposed ordinances.
Mayor Martinez declared the Public Hearing open to consider the
proposed 2021-2022 Biennial Operating and Capital Projects Budgets'
adjustments at 6.10 PM.
Following three calls for comments, and there being none, Mayor
Martinez declared the Public Hearing closed at 6.10 PM.
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MOTION: Mayor Pro Tern Barajas moved to adopt Ordinance No. 4559,
adjusting the 2021-2022 Biennial Operating Budget of the City of Pasco
by providing supplement thereto; by appropriating revenue received in
excess of estimated revenues for the current year and by providing
transfers and adjustment authority and, further, authorize publication by
summary only. Mr. Milne seconded. Motion carried unanimously.
MOTION: Mayor Pro Tern Barajas moved to adopt Ordinance No. 4560,
adopting the City of Pasco, Washington Mid Biennial adjustment to
Capital Projects Budget for the 2021-2022 Biennium; and, further,
authorize publication by summary only. Mr. Serrano seconded. Motion
carried unanimously.
ORDINANCES/RESOLUTIONS NOT RELATING TO HEARINGS
Resolution - 2022-2027 Capital Improvement Plan (CIP)
Ms. Sigdel provided a brief overview of the proposed 2022-2027 Capital
Improvement Plan.
MOTION: Mayor Pro Tern Barajas moved to approve Resolution No.
4125, approving the Capital Improvement Plan for calendar years 2022-
2027. Ms. Roach seconded. Motion carried unanimously.
Ordinance - Amending PMC Chapter 3.35 Fee Summary -
Water/Sewer Utility Rate Adjustments
Ms. Sigdel provided a brief overview of the proposed rate adjustments for
the Water and Sewer Utilities.
MOTION: Mayor Pro Tern Barajas moved to adopt Ordinance No. 4561,
amending Pasco Municipal Code Sections 3.35.160 (Water Utility), and
3.35.170 (Sewer Utility) and, further, authorize publication by summary
only. Mr. Milne seconded. Motion carried unanimously.
Resolution - Approving 2022-2024 Collective Bargaining Agreement
with Pasco Police Officers Association (PPOA) - Uniformed
Employees
Ms. Chapin provided a brief summary of the proposed Pasco Police
Officer's Association - Uniformed Employees Collective Bargaining
Agreement, which will take effect January 1, 2022 through December 31,
2024.
MOTION: Mayor Pro Tern Barajas moved to approve Resolution No.
4126, approving the 2022-2024 Collective Bargaining Agreement with the
Pasco Police Officer's Association - Uniformed Employees and, further,
authorize the City Manager to execute the agreement. Ms. Roach
seconded. Motion carried unanimously.
Ordinances - Administrative/Professional and Management Wage
and Salary Plans
Mr. Zabell provided a brief report on the proposed wage and salary plans
for City staff non -represented including administrative/professional
exempt and non-exempt and management.
MOTION: Mayor Pro Tern Barajas moved to adopt Ordinance No. 4562,
providing for certain adjustments in the Administrative/Professional,
Exempt and Non -Exempt wage plan beginning January 9, 2022 (1st full
pay period of 2022) and, further, authorize publication by summary only.
Mr. Serrano seconded. Motion carried unanimously.
MOTION: Mayor Pro Tern Barajas moved to adopt Ordinance No. 4563,
providing for certain adjustments in the Management salary plan
beginning January 9, 2022 (1st full pay period of 2022) and, further,
authorize publication by summary only. Mr. Milne seconded. Motion
carried unanimously.
NEW BUSINESS
Approval for DWSRF Loan Application for West Pasco Water
Treatment Plant Improvements Project Phase 2
Mr. Worley explained the purpose of the proposed Drinking Water State
Revolving Fund loan application.
MOTION: Mayor Pro Tern Barajas moved to approve the submittal of a
Drinking Water State Revolving Fund Loan Application for the West
Pasco Water Treatment Plant (WPWTP) Improvements project Phase 2
for a loan amount of up to $8.0 million plus 1 % loan fee for a total of $8.08
million. Ms. Roach seconded. Motion carried unanimously.
ADJOURNMENT
There being no further business, the meeting was adjourned at 6.32 PM.
PASSED and APPROVED this _ day of , 20
APPROVED:
ATTEST:
Saul Martinez, Mayor Debra Barham, City Clerk
City of
,gyp Pasco
Washington
MINUTES
City Council Workshop Meeting
7:00 PM - Monday, November 22, 2021
City Council Chambers & GoToWebinar
CALL TO ORDER
The meeting was called to order at 7:00 PM by Saul Martinez, Mayor.
ROLL CALL
Councilmembers present: Ruben Alvarado, Blanche Barajas, Craig
Maloney, Saul Martinez, David Milne, Zahra Roach, and Pete Serrano.
Staff present: Dave Zabell, City Manager; Adam Lincoln, Deputy City
Manager; Colleen Chapin, Human Resources Director; Eric Ferguson,
City Attorney; Bob Gear, Fire Chief; Ken Roske, Police Chief; Richa
Sigdel, Finance Director; Rick White, Community & Economic
Development Director; Steve Worley, Public Works Director; and Debby
Barham, City Clerk.
VERBAL REPORTS FROM COUNCILMEMBERS
Mr. Maloney commented on the Pasco Public Facilities District Board
Meeting he recently attended.
ITEMS FOR DISCUSSION
Lewis Street Corridor Update by Mackay Sposito
Mr. Worley provided a brief overview regarding the Lewis Street Corridor
improvements related to the previous discussion with Council.
Mr. Maloney expressed concern about the material provided in the
agenda report and recommended that Council table this topic until staff
addresses the concerns and recommendations brought forward and
discussed at the last workshop.
PRRg@01c36f1311
Mayor Martinez sought the opinion of the other Councilmembers whether
to table this topic to a later date or if further discussion was desired at this
time and Council concurred that further discussion was warranted.
Mr. Worley introduced Jason Irving, Senior Project Manager, with Mackay
Sposito and Jon Padvorac, Senior Civil Engineer with the City of Pasco
and Mr. Irving and Mr. Padvorac provided a presentation of the updated
options for the proposed improvements along and surrounding the Lewis
Street Corridor.
A brief discussion between Council and staff occurred during the
staff/consultant presentation.
Mr. Maloney expressed disappointment in the agenda report and
presentation given during the workshop and suggested that there may be
other options for the corridor that have not been presented, as well as
updating the Pasco Municipal Code (PMC) and permit requirements.
Mr. Alvarado asked if updates within the PMC were needed to help
address concerns of the businesses located in Pasco's downtown area.
Mayor Pro Tern Barajas asked about the PMC related to parking in the
downtown area and is there a report that details who is parking along the
streets, tenants, customers, etc.
Ms. Roach expressed support for bike lanes along Lewis Street.
Mr. Alvarado stated he was leaning towards Option 1 with some
suggested changes.
Mayor Martinez discussed the cost and timing issues associated with the
project.
Mr. Zabell stated that the funding for the improvements is about half
funded at this time and perhaps this project should by placed on pause
until the Pasco Downtown Master Plan is completed within the next six
months.
Mr. Milne was in support of maintaining parking along the streets and
preferred Option 2.
Life Safety Plan - APRA Funding Update
Mr. White introduced Economic Development Manager Mike Gonzalez
who provided an update on the Life Safety Program.
Council and staff briefly discussed projected costs for this program.
Pam@12c3df1X1
Ordinances - Establish American Rescue Plan Act (ARPA) Fund and
Amend ARPA Contracts
Ms. Sigdel explained the purpose of creating a new fund to maintain the
American Rescue Plan Act (ARPA) funding, noting the sunsetting of the
fund at the end of the funding period, as well as a proposed ordinance to
cover the budget adjustment. She also noted the need to amend the
ARPA Contracts to meet the federal regulations for distributing the
funding.
Council and staff discussion ensued.
MISCELLANEOUS COUNCIL DISCUSSION
Mr. Zabell expressed appreciation to Council for the early starts of recent
meetings to finalize required yearend business. He suggested that
Council consider cancelling the December 20th Council Meeting and the
Council Workshop meetings scheduled for December 13th and 27th,
noting that this request will be brought back for Council approval at the
December 6, 2021 meeting.
Mr. Zabell also asked for a Council Subcommittee to review applications
and then interview candidates for current vacancies on the Historic
Preservation Commission and the Parks & Recreation Advisory Board.
Mayor Martinez asked for volunteers to serve on the Council
Subcommittee; Mayor Pro Tern Barajas will serve in place of Mayor
Martinez and Councilmembers Milne and Serrano offered to participate.
Mayor Martinez noted that the Boys Scout Troop from Tierra Vida
development will be attend the December 6, 2021 Council meeting and is
scheduled to lead the audience in the pledge of allegiance.
ADJOURNMENT
There being no further business, the meeting was adjourned at 8.45 PM.
PASSED and APPROVED this _ day of , 20
APPROVED:
ATTEST:
Saul Martinez, Mayor Debra Barham, City Clerk
PRKg@2ic fix1
City of
,gyp Pasco
Washington
MINUTES
City Council Special Meeting
3:00 PM - Friday, December 3, 2021
Pasco Police Department - Community Room
ATTENDANCE
Councilmembers present: Blanche Barajas, Craig Maloney, Saul Martinez, and
David Milne.
Staff present: Dave Zabell, City Manager; Adam Lincoln, Deputy City Manager;
Bob Gear, Fire Chief; Zach Ratkai, Administrative & Community Services
Director; Rick White, Community & Economic Development Director; and Debby
Barham, City Clerk.
PROCLAMATIONS AND ACKNOWLEDGMENTS
The City of Pasco's Council and staff, along with many community
leaders, family and friends gathered together at the Community Room,
located in the Pasco Police Department, to express their appreciation to
Mayor Martinez for his 11 plus years servicing Pasco, Washington and to
wish him well as he moves on to new endeavors in both his professional
and personal life.
ADJOURNMENT
The Special Meeting adjourned at 3:41 PM.
PASSED AND APPROVED this
APPROVED:
Saul Martinez, Mayor
day for
ATTEST:
Debra Barham, City Clerk
2021.
P @31 c3df1141
AGENDA REPORT
FOR: City Council December 2, 2021
TO: Dave Zabell, City Manager City Council Regular
Meeting: 12/6/21
FROM: Richa Sigdel, Finance Director
Finance
SUBJECT: Bills and Communications
I. REFERENCE(S):
Accounts Payable 12.06.2021
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
To approve claims in the total amount of $7,005,030.18 ($5,454,781.34 in Check
Nos. 245064-245449; $654,978.00 in Electronic Transfer Nos. 833598-833607,
833611-833621, 833631-833652, 833656-833726, 833732-833786, 833794-
833814, 833816-833908, 833943-833944; $8,103.84 in Check Nos. 53793-
53798; $887167.00 in Electronic Transfer Nos. 30168374-30168908).
III. FISCAL IMPACT:
IV. HISTORY AND FACTS BRIEF:
V. DISCUSSION:
Page 24 of 141
REPORTING PERIOD: November 11 -December 1, 2021
CITY OF PASCO
Council Meeting of: December 6, 2021
Accounts Payable Approved
The City Council
City of Pasco, Franklin County, Washington
We, the undersigned, do hereby certify under penalty of perjury the materials have been furnished, the services rendered or the labor performed as described
herein and the claim is a just, due and unpaid obligation against the city and we are authorized to authenticate and certify to such claim.
Dave Zabell, City Manager
Darcy Buckley, Finance Manager
We, the undersigned City Councilmembers of
the City Council of the City of Pasco, Franklin County, Washington, do hereby certify on this
6th day of December, 2021 that the merchandise or services hereinafter specified have been received and are approved for payment:
Claims Bank
Payroll Bank Gen'I Bank Electronic Bank Combined
Check Numbers 245064-245449
53793-53798
Total Check Amount $5,454,781.34
$8,103.84 Total Checks $ 5,462,885.18
Electronic Transfer Numbers 833598-833607
30168374-30168908
833611-833621
833631-833652
833656-833726
833732-833786
833794-833814
833816-833908
833943-833944
Total EFT Amount $654,978.00
$887,167.00 $0.00 Total EFTS $ 1,542,145.00
Councilmember
SUMMARY OF CLAIMS BY FUND:
Grand Total $ 7,005,030.18
Councilmember
GENERAL FUND
750,913.86
STREET
23,901.37
ARTERIAL STREET
0.00
STREET OVERLAY
0.00
C.D. BLOCK GRANT
3,810.37
HOME CONSORTIUM GRANT
0.00
MARTIN LUTHER KING COMMUNITY CENTER
1,831.90
AMBULANCE SERVICE
64,587.83
CEMETERY
9,226.25
ATHLETIC PROGRAMS
3,252.49
GOLF COURSE
0.00
SENIOR CENTER OPERATING
1,135.03
MULTI -MODAL FACILITY
1,405.02
SCHOOL IMPACT FEES
0.00
RIVERSHORE TRAIL & MARINA MAIN
291.90
SPECIAL ASSESSMENT LODGING
0.00
LITTER ABATEMENT
0.00
REVOLVING ABATEMENT
2,829.05
TRAC DEVELOPMENT & OPERATING
0.00
PARKS
0.00
ECONOMIC DEVELOPMENT
14,145.86
STADIUM/CONVENTION CENTER
0.00
HOTEL/MOTEL EXCISE TAX
12,361.96
LID
0.00
GENERAL CAP PROJECT CONSTRUCTION
3,923,968.75
UTILITY, WATER/SEWER
745,688.35
EQUIPMENT RENTAL - OPERATING GOVERNMENTAL
41,238.38
EQUIPMENT RENTAL - OPERATING BUSINESS
1,266.51
EQUIPMENT RENTAL - REPLACEMENT GOVERNMENTAL
16,099.30
EQUIPMENT RENTAL - REPLACEMENT BUSINESS
0.00
MEDICAL/DENTAL INSURANCE
426,228.66
POOLED INVESTMENT
0.00
OLD FIRE OPEB
0.00
FLEX
691.48
PAYROLL CLEARING
960,155.86
GRAND TOTAL ALL FUNDS: $ 7,005,030.18
Page 25 of 141
AGENDA REPORT
FOR: City Council November 18, 2021
TO: Dave Zabell, City Manager City Council Regular
Meeting: 12/6/21
FROM: Richa Sigdel, Finance Director
Finance
SUBJECT: Ordinances - Establish American Rescue Plan Act (ARPA) Fund and
Budget Supplement
I. REFERENCE(S):
Ordinance - Creation of ARPA Fund
Ordinance - Budget Adjustment for ARPA Funds
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
MOTION: I move to adopt Ordinance No. , establishing a special revenue
fund for the receipt and permitted use of the American Rescue Plan Act funds,
create PMC Chapter 3.143 "ARPA Fund," and further, authorize publication by
summary only.
MOTION: I move to adopt Ordinance No. , amending the 2021-2022
Biennial Operation Budget of the City of Pasco, Washington by providing
supplement thereto; to provide additional appropriation in the City's General
Fund and American Rescue Plan Act Fund for American Rescue Plan Act Grant
related activity, and further, authorize publication by summary only.
III. FISCAL IMPACT:
Allows appropriations authority for use of the ARPA funds, as Council directed,
within a special revenue fund specifically for this grant purpose.
IV. HISTORY AND FACTS BRIEF:
On March 11, 2021, the President of the United States signed into law the
American Rescue Plan Act (ARPA), which included $350 billion in federal fiscal
recovery aid to state, local, territorial, and Tribal governments. The City of Pasco
has been notified by the Washington State Office of Financial Management that
ARPA funding in the amount of $17,400,000 will be provided. On June 8, 2021,
the City received the first of two installments in the amount of $8,732,156.
Page 26 of 141
V. DISCUSSION:
It is allowable to account for the ARPA funds receipt and disbursement in the
General Fund. Until the creation of the requested fund, the activities of the ARPA
grant, both receipts and disbursements, have been recorded in the General
Fund. However, in the interest of clear and distinct accounting for the grant
funds, the establishment of a separate special revenue fund for the unique ARPA
grant program is deemed a best practice. With the creation of the ARPA Fund
all related activity, both budget and actual, will be removed from the General
Fund and recorded in the ARPA Fund; therefore, a budget supplement was also
prepared for the ARPA funds.
Staff presented to Council during November 22nd Workshop meeting and
recommends approval as presented.
Page 27 of 141
ORDINANCE NO.
AN ORDINANCE OF THE CITY OF PASCO, WASHINGTON, TO
ESTABLISH A SPECIAL REVENUE FUND FOR THE RECEIPT AND
PERMITTED USE OF THE AMERICAN RESCUE PLAN ACT FUNDS TO BE
KNOWN AS THE "ARPA FUND" AND CREATE A NEW CHAPTER 3.143
"ARPA FUND" IN THE PASCO MUNICIPAL CODE.
WHEREAS, The ARPA fund shall consist of monies allocated to the City under the
American Rescue Plan Act of 2021 and distributed to the City in 2021 and 2022. Funds must be
incurred by December 31, 2024 and expended by December 31, 2026; and
WHEREAS, the City desires to establish a special revenue fund, ARPA Fund, for the
purpose of proper receipting and disbursement of the funds as set forth by the U.S. Department of
Treasury and the provisions of the ARPA; and
WHEREAS, City staff has determined that receipt of allocations in a separate fund to be
used for the purposes permitted by the ARPA and the creation of the ARPA Fund is in the best
interest of the City of Pasco.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PASCO,
WASHINGTON, DO ORDAIN AS FOLLOWS:
Section 1. The City Council does hereby incorporate the above "Whereas" recitals as
findings in support of this ordinance.
Section 2. That a new Chapter 3.143 entitled "ARPA Fund" of the Pasco Municipal Code,
which establishes the fund for the purpose of segregating revenues and eligible expenditures under
the American Rescue Plan Act of 2021, shall be and hereby is created and shall read as follows:
Chapter 3.143
ARPA FUND
Sections
3.143.010 Created
3.143.020 Purpose
3.143.010 Created
There is created a new fund established as a special revenue fund for the receipt and
permitted use of the American Rescue Plan Act funds and shall be known as the ARPA
fund.
Ordinance — Create PMC Chapter 3.143 "ARPA Fund" - 1
Page 28 of 141
3.143.020 Purpose
The purpose for the fund is to segregate revenues and eligible expenditures under the
American Rescue Plan Act of 2021 and designate the Finance Director to accept current
and future funds awarded by the U.S. Department of Treasury under the American Rescue
Plan Act.
Section 3. This ordinance shall take full force and effect five (5) days after approval,
passage and publication as required by law.
PASSED by the City Council of the City of Pasco, Washington, this _ day of
, 2021.
Saul Martinez
Mayor
ATTEST:
Debra Barham, CMC
City Clerk
Published:
Ordinance — Create PMC Chapter 3.143 "ARPA Fund" - 2
APPROVED AS TO FORM:
Kerr Ferguson Law, PLLC
City Attorney
Page 29 of 141
ORDINANCE NO.
AN ORDINANCE AMENDING THE 2021-2022 BIENNIAL BUDGET
(ORDINANCE NO. 4503) OF THE CITY OF PASCO, WASHINGTON, BY
PROVIDING SUPPLEMENT THERETO; TO PROVIDE ADDITIONAL
APPROPRIATION IN THE GENERAL FUND AND AMERICAN RESCUE
PLAN ACT FUND.
WHEREAS, on December 7, 2020, the Pasco City Council approved Ordinance No. 4503,
adopting the 2021-2022 Biennial Budget; and
WHEREAS, on March 11, 2021, the President of the United States signed into law the
American Rescue Plan Act (ARPA), which included $350 billion in federal fiscal recovery aid to
state, local, territorial, and Tribal governments; and
WHEREAS, the United States Senate had passed the American Rescue Plan Act of 2021
(ARPA, HR 1319) on March 6, 2021. On March 10, 2021, the House passed the Senate
amendments to the bill, and the City has received, as of June 8, 2021, $8,732,156 of $17,464,312
allocated to the City; and
WHEREAS, in light of the City's response to the COVID-19 pandemic, and the evolving
demands concerning management and funding of such efforts, not all costs associated with this
mitigation effort were captured in the Biennial Budget; and
WHEREAS, the mid -biennial operating budget adjustments were made separate from the
effects of the American Rescue Plan Act (ARPA) and prior to the creation of a uniquely purposed
ARPA Fund, not all costs associated with this mitigation effort were captured in the Biennial
Budget; and
WHEREAS, the City Council of the City of Pasco finds and determines that such
amendment of the 2021-2022 Biennial Budget is in the best interests of residents of the City of
Pasco and will promote the general health, safety and welfare.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PASCO,
WASHINGTON DO ORDAIN AS FOLLOWS:
Section 1. Pursuant to RCW 35A.34.200(1)(d), the 2021-2022 Biennial Budget be and
the same is hereby amended to provide for the following adjustments to revenues, transfers in,
expenditures, and transfers out by providing authority for any necessary transfer of money within
or between funds indicated, and their subsequent impact to the end fund balance:
Ordinance — 2021-2022 Operating Budget Amendment - 1
Page 30 of 141
Fund
GENERAL FUND
ARPA FUND
Total
EXPENDITURE REVENUE
8,732,200 8,732,200
17,464,000 17,464,000
26,196,200 26,196,200
Section 2. That the additions in appropriations and expenditures are hereby declared to
exist in the above funds for the said uses and purposes as shown above and the proper City officials
are hereby authorized and directed to issue warrants and transfer funds in accordance with the
provision of the Ordinance.
Section 3. Except as amended herein, Ordinance No. 4503 as previously adopted
heretofore shall remain unchanged.
Section 4. This Ordinance, being an exercise of a power specifically delegated to the City
legislative body, is not subject to referendum, and shall take full force and effect five (5) days after
approval, passage and publication as required by law.
Adopted by the City Council of the City of Pasco, Washington this day of
52021.
Saul Martinez
Mayor
ATTEST:
Debra Barham, CMC
City Clerk
Published:
Ordinance — 2021-2022 Operating Budget Amendment - 2
APPROVED AS TO FORM:
Kerr Ferguson Law, PLLC
City Attorney
Page 31 of 141
AGENDA REPORT
FOR: City Council November 30, 2021
TO: Dave Zabell, City Manager City Council Regular
Meeting: 12/6/21
FROM: Richa Sigdel, Finance Director
Finance
SUBJECT: Resolutions - Amendment of Agreements for American Rescue Plan Act
Grants
I. REFERENCE(S):
Resolution - Basin Disposal Inc.
Resolution - Franklin PUD
Resolution - Pasco Chamber of Commerce
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
MOTION: I move to approve Resolution No. , approving an amendment
to the agreement with the Basin Disposal Inc. of Franklin County, a Washington
State utility provider, for the Utility Assistance Program with American Rescue
Plan Act funds.
MOTION: I move to approve Resolution No. , approving an amendment
to the agreement with the Public Utility District No. 1 of Franklin County, a
Washington State utility provider, for the Utility Assistance Program with
American Rescue Plan Act funds.
MOTION: I move to approve Resolution No. , approving Amendment No.
2 to the agreement with the Pasco Chamber of Commerce, a Washington State
Non -Profit Corporation, for the Business Support Program with American
Rescue Plan Act funds.
III. FISCAL IMPACT:
None
IV. HISTORY AND FACTS BRIEF:
On March 11, 2021, President Biden signed into law the American Rescue Plan
Act of 2021 (ARPA, HR 1319) to provide federal funding relief for American
Page 32 of 141
workers, families, industries, and state and local governments. The Act provides
over $350 billion to states, counties, tribal governments, territories, and cities,
with a total of $17,464,312 allocated to the City of Pasco in two equal
installments during the calendar years 2021 and 2022.
Council authorized $2,970,000 to create a Business Support Program to assist
small businesses and nonprofit organizations within the City of Pasco that have
suffered negative economic impacts as a result of the COVID-19 public health
emergency. Council has also authorized City of Pasco Utility services, Franklin
PUD, and Basin Disposal $1,110,000 to assist the City's residents and
businesses for various utility services.
V. DISCUSSION:
American Rescue Plan Act funds will require staff to create robust policies to
ensure strong financial controls and compliance with Uniform Guidance that
streamlines and consolidates government requirements for receiving and using
federal awards. As new directives are issued by the Department of Treasury, the
need to revise existing policies and contracts will be necessary.
Amendment to the contracts presented are routine and administrative in nature.
Staff recommends approval of the amendments as presented.
Page 33 of 141
RESOLUTION NO.
A RESOLUTION OF THE CITY OF PASCO, WASHINGTON,
APPROVING AN AMENDMENT TO THE AGREEMENT WITH THE BASIN
DISPOSAL, INC. OF FRANKLIN COUNTY FOR THE UTILITY ASSISTANCE
PROGRAM WITH AMERICAN RESCUE PLAN ACT FUNDS.
WHEREAS, on March 11, 2021, the American Rescue Plan Act (H.R. 1319), § 4001,
("ARPA") was signed into law providing federal funding relief for American workers, families,
industries, and state and local governments; and
WHEREAS, on May 10, 2021, the United State Department of Treasury released interim
final guide on allowed uses of funds and allocated $350 billion for state, local, territorial, and
Tribal governments from the American Rescue Plan Act Fund; and
WHEREAS, the City received $8,732,156 of its $17,400,000 in allocation on June 8, 2021;
and
WHEREAS, the City desires to allocate portions of the ARPA Funds to City of Pasco
residents experiencing severe financial hardship due to COVID-19 emergency that need utility
payment assistance to avoid utility disconnect and thereby endanger the health and well-being of
such impacted residents, with such allocation of funds to be consistent with the grant requirements;
and
WHEREAS, the City has determined that solid waste services are integral part of public
health and safety of our residents; and
WHEREAS, on August 16, 2021, Council approved the ARPA Agreement with Basin
Disposal, Inc.; and
WHEREAS, the U.S. Department of Treasury has provided additional program/reporting
requirements for the use of ARPA funding and these requirements are included with Amendment
No. 1 to the APRA Agreement with the Basin Disposal, Inc.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PASCO,
WASHINGTON DO ORDAIN AS FOLLOWS:
That the City Manager of the City of Pasco is hereby authorized, empowered, and directed
to execute the first amendment to the American Rescue Plan Act Agreement with Basin Disposal,
Inc. for the Utility Assistance Program to include the additional program/reporting requirements,
per the U. S. Department of Treasury, for the duration of the Agreement; a copy of which is attached
hereto as Exhibit A; and make minor substantive changes as required and to take all necessary
steps required to complete this Agreement.
Resolution — Amendment No. 1 to
APRA Funding Agreement with BDI - 1
Page 34 of 141
Be It Further Resolved that this Resolution shall be in full force and effect upon adoption.
Adopted by the City Council of the City of Pasco, Washington this day of December,
2021.
Saul Martinez
Mayor
ATTEST:
Debra Barham, CMC
City Clerk
Resolution — Amendment No. 1 to
APRA Funding Agreement with BDI - 2
APPROVED AS TO FORM:
Kerr Ferguson Law, PLLC
City Attorney
Page 35 of 141
:7i11MMAI
Ciry(d �
s�JC0
Subrecipient Agreement with:
Basin Disposal Inc.
ARPA Utility Assistance Support Program
through
City of Pasco American Rescue Plan Act (ARPA) Grant
U.S. Department of Treasury
CFDA 21.027
Contract Number: ARPA-003
Page 36 of 141
AGREEMENT FACE SHEET
Agency
Contract Number
Contract Amount
City of Pasco
ARPA -003
$110,000
525 N 3rd Ave Pasco
WA 99301
Modified Amount
$110,000
Agency Representative
Start Date
End Date
Richa Sigdel, Finance Director
8/9/2021
12/31/2024
City of Pasco — Finance Dept.
(509) 544-3065
si gdelrkpasco-wa. gov
Federal Funding Authority
U.S. Department of Treasury
Federal Funds CFDA Number
21.027
Service Area
County
Page Number
525 N Third Avenue, Pasco, WA 99301
Franklin County
1
Tax ID Number
Number of Pages
91-6001264
8
Contract Purpose
The subrecipient agrees to carry out the purpose of the ARPA Grant received by the City of Pasco from the U.S
Department of Treasury through providing utility assistance grants to Pasco businesses and residents impacted by
COVID 19.
IN WITNESS WHEREOF, City of Pasco and Subrecipient acknowledge and accept the terms of this agreement and
attachments hereto and have executed this agreement as of the date and year written below. The rights and
obligations ofboth parties to this agreement are governed by:
Agreement Cover Page
This Face Sheet
Agreement Amendment
Attachment A: Audit Certification Form
Attachment B: FFATA Reporting Checklist
Attachment C: Performance Progress Report
Attachment D: Grant Reimbursement Form A-19
FOR THE Recipient Department:
FOR THE CITY:
Derrick Dietrich, Owner Date
Dave Zabell, City Manager Date
BDI Inc.
Page 37 of 141
AMENDMENT NUMBER 001 to
UTILITY ASSISTANCE PROGRAM AGREEMENT
WHEREAS, the City and Basin Disposal Inc. entered into a Professional Services Agreement on
August 9 2021 to administer the Utility Assistance Program.
WHEREAS, the City has identified necessary amendments to ensure compliance with Uniform
Guidance and updated guidance from Department of Treasury.
NOW, THEREFORE, this agreement is amended to allow changes as described below.
BDI Inc. Classification: Upon review of the nature of the relationship between the BDI Inc. and the
City in relation to this agreement, it has been determined that the BDI Inc. is a subrecipient not
contractor as indicated in the original agreement. This amends the classification of the BDI Inc. and
will hereinafter, be referred to as the "subrecipient".
2. Reporting: Performance Progress Reports must be submitted to the City 45 days after the end of the
quarter. This requirement will be effective after the first full quarter; therefore the first Performance
Progress Report may include a quarter and a half of activity. The first Performance Progress Report
shall be submitted by February 15, 2022. Reports must be complete and accompanied by necessary
documentation substantiate reported amounts.
3. Compensation and Invoicing: This agreement shall be managed on a reimbursement basis.
Expenses must be incurred in order to be funded by the City. Invoice requests must include a list of
all approved grant awards containing, name, amount awarded, and application submission date. To
start the Utility Assistance Program, the City could advance fund $110,000 to the subrecipient to
allow for expediated assistance to the public.
4. Monitoring: The subrecipient has been determined to be a low risk subrecipient, therefore the City
has deemed the following monitoring measures as appropriate:
a. Quarterly Performance Progress Reports
b. One visit per calendar year
5. Compliance with Uniform Guidance:
A. Financial Mana eg ment
1. Accounting Standards
The Subrecipient agrees to comply with 2 CFR 200.300 and agrees to adhere to the
accounting principles and procedures required therein, utilize adequate internal controls,
and maintain necessary source documentation for all costs incurred.
2. Cost Principles
The Subrecipient will administer its program in conformance with 2 CFR 200.400. These
principles will be applied for all costs incurred whether charged on a direct or indirect
Page 38 of 141
basis.
3. Duplication of Costs
The Subrecipient certifies that work to be performed under this Agreement does not
duplicate any work to be charged against any other contract, subcontract or other source.
B. Access to Records and Retention
The City and other authorized representatives of the state and federal governments shall
have access to any books, documents, papers and records of the Subrecipient that are
directly pertinent to this Agreement for the purposes of making audit, examination,
excerpts and transcriptions.
C. Audits and Inspection Records
The Subrecipient that expends $750,000 or more in a fiscal year in federal funds from all
sources hereby agrees to have an annual agency audit conducted in accordance with
current uniform administrative requirements 2 CFR 200.501; the reference Catalog of
Federal Domestic Assistance (CFDA) number is 21.027 for the audit. Annually, the
subrecipient shall submit the Audit Certification form to the City, within nine months of
the subrecipient's fiscal year end. Additionally, the subrecipient shall submit the
FFATA Reporting Checklist to the City.
Any deficiencies noted in audit reports must be fully resolved by the Subrecipient
within thirty (30) days after receipt by the Subrecipient. Failure of the Subrecipient to
comply with the above audit requirements will constitute a violation of this Agreement
and may result in the withholding of future payments.
The Subrecipient is responsible for any audit exceptions incurred by its own
organization or that of its Contractors. The City reserves the right to recover from the
Subrecipient all disallowed costs resulting from the audit.
All Subrecipient records with respect to any matters covered by this Agreement willbe
made available to the City, and duly authorized officials of the state and federal
government,as often as deemed necessary, to audit, examine, andmake excerpts or
transcripts of all relevant data.
The Subrecipient shall maintain beneficiary data demonstrating eligibility for services
provided. Such data shall include, but not be limited to, name, address, income level or
other basis for determining eligibility, and description of service provided. Such
informationshall be made available to City or their designees for review upon request.
The Subrecipient understands that beneficiary information collected under this contract
is private and the use or disclosure of such information, when not directly connected
with the administration of the City's and/or Subrecipient's responsibilities with respect
to services provided under this contract, is prohibited unless written consent is obtained
from such person receiving service.
Page 39 of 141
Audit Certification Form
Audits of States, Tribal and Local Governments, and Non -Profit Organizations
For Most Recent Fiscal Year Ending
Grantee:
EIN: DUNS:
Name of Authorized Chief Financial Officer:
Address:
Email: Phone:
Purpose: City of Pasco is required to monitor the Single Audit requirements of its grant recipients. This
requirement ensures that federal funds are used for their authorized purposes. It also confirms that non-
federal entities receiving $750,000 or more in federal funds from all federal sources during the most
recently completed fiscal year, have submitted a Single Audit in accordance with 2 CFR 200 Subpart F.
Directions: Your agency's Chief Financial Officer (CFO) must certify whether or not your
agency/organization is subject to the Single Audit requirement by checking the appropriate box in
Sections A and B and signing and dating the form. Failure to return a completed form will result in delay
in processing your next grant award, withholding of federal awards or disallowance of costs, and
suspension or termination of federal awards.
SECTION A
Check Appropriate Box:
We did not exceed the $750,000 federal expenditure threshold for the FY referenced above. Single Audit or a
❑ Program Specific Audit is not required for this fiscal year. If checked, skip Section B.
We have exceeded the $750,000 federal expenditure threshold for the fiscal year referenced above.
If checked, complete Section B.
SECTION B
Entities that ARE subject to the Single Audit requirements
Complete the information below and check the appropriate box:
❑ We completed our last Single Audit on for Fiscal Year ending
There were no findings related to federal awards. No follow-up action is required.
Was a complete copy submitted to the Federal Audit Clearinghouse? ❑ Yes ❑ No
We completed our last Single Audit on for Fiscal Year ending
❑ There were findings related to federal awards. (If findings provide/email a copy of the audit with this form.)
Were any findings related to CFDA 21.027? ❑ Yes ❑ No
Was a complete copy submitted to the Federal Audit Clearinghouse? ❑ Yes ❑ No
❑ Our completed Single Audit will be available on for Fiscal Year ending
We will forward a copy of the audit report to the Federal Audit Clearinghouse at that time. If there are findings
related to federal awards, we will also provide City of Pasco a copy at that time.
I hereby certify that I am an individual authorized to complete this form. Further, I certify that the above
information is true and correct and all relevant material findings contained in audit report/statement have
been disclosed.
Signature of Authorized CFO:
Print Name & Title:
Date:
Page 40 of 141
Frequently Asked Questions
Single Audit Certification 2 CFR 200 Subpart F
Question:
Why am I being asked to certify?
Answer:
Grantees that EXPEND $750,000 or more of federal funds in THEIR most recently
completed fiscal year must conduct a single audit. This form is a way for City of Pasco to
monitor its grantees audit status, as required by 2 CFR 200 Subpart F
Question: Who needs to fill out this form?
Answer: Your agency's Chief Financial Officer (or designee).
Question: Who must sign the Audit Certification Form?
Answer: The Chief Financial Officer of the agency, or his or his designee.
Question:
Does City of Pasco need a copy of the audit?
Answer:
Yes, please submit a copy of the audit to City of Pasco if there are "findings" listed in it
specific to CFDA 21.027 (Local Fiscal Recovery Funds). A complete copy of the audit MUST
be submitted electronically to the Federal Audit Clearinghouse.
Question:
What is an audit finding?
Answer:
Audit findings are significant issues identified in the audit report, which are commonlyitems
related to non-compliance with terms and conditions in an award. Findings typically include
lack of timely reporting, internal controls not being in place to fulfill grant requirements, etc.
Question:
What if there is a finding related to CFDA 21.027?
Answer:
The City of Pasco will review the finding and request a Corrective Action Plan from the
grantee, outlining how this issue will be resolved.
Question:
Does the audit requirement apply to our subgrantees who received federal pass-
throu h funds?
Answer:
Yes. Subgrantees are subject to Single Audit requirements as well. Grant funds can be used
to pay for the audit process.
Question:
Who do I contact if I have questions about this form?
Answer:
Contact your City of Pasco Lead Accountant: Griselda Garcia 509-543-5722,
ag rciagkpasco-wa.gov.
Page 41 of 141
FFATA REPORTING CHECKLIST
®FOR PRIME CONTRACT/SUBCONTRACT $30,000 AND OVER
❑FOR GRANT AWARD/SUBAWARD $25,000 AND OVER
To Be Filled Out By Subrecipient/Contractor
Contract Number
Subrecipient/Contractor:
Address including Zip Code:
Date:
Signature:
1) I have been awarded a contract or agreement from ARPA Local Fiscal Recovery Funds of $30,000 and over,
❑ Yes ❑ No
If you answered "NO" to question 1, STOP, you do not meet reporting threshold requirements, return form to City.
If you answered "YES" to question 1, COMPLETE THE FOLLOWING AND RETURN WITHIN 5 DAYS.
Project Location
Address including Zip Code:
Congressional district
Amount of award/contract
Award title descriptive of the funding action
REQUIRED: DUNS number
REQUIRED (Contractors Only):
Central Contractors Registration (SAM)
number SAM must be updated ever ear
2) Compensation information for top five executives is not already available through reporting to the SEC.❑ Yes ❑ No
If you answered "YES" to question 2, COMPLETE THE FOLLOWING AND RETURN WITHIN 5 DAYS.
Total compensation and names of top five
executives.
(Complete if you answer yes to questions 3,
4 and 5 above
1.
2.
3.
4.
5.
To Be Filled Out By City Staff
Program source
❑ARPA Local Fiscal Recovery CDFA 21.027
Grant No.
How do you get a DUNS number?
The unique identifier used in reporting to FFATA is the entity's Dun & Bradstreet (D&B) Data Universal Numbering System
(DUNS) Number. It is necessary for registering in SAM. For subawardees, OMB has issued interim final guidance requiring
recipients to obtain a valid DUNS number.
DUNS number may be requested via the web for no charge at:
• http://fedgov.dnb.com/webform or by calling 1-866-705-5711
Page 42 of 141
PERFORMANCE PROGRESS REPORT
1.Federal Agency and Pass-Thru Agency
2. Federal Grant or Other Identifying Number
Assigned
3a. DUNS Number
3b. EIN
4. Recipient Organization (Name and complete address including zip code)
5. Recipient Identifying Number or Account
Number
6. Project/Grant Period
7. Reporting Period End Date
(Month, Day, Year)
8. Final Report? Yes No
❑❑
Start Date: (Month, Day, Year)
End Date: (Month, Day, Year)
9. Report Frequency
annual ❑ semi-onnuol ❑
quarterly ❑ other ❑
(if other, describe: J
10. Performance Narrative (performance narrative addressing all program objectives)
11. Status Update by Objective (Include status update for each program objective: completed, ongoing or not yet began)
12. Other Attachments (Complete expenditure breakdown table and attach supporting financial report)
13. Certification: I certify to the best of my knowledge and belief that this report is correct and complete for performance
of activities for the purposes set forth in the award documents.
13a. Typed or Printed Name and Title of Authorized Certifying Official
13c. Telephone (area code, number and extension)
13d. Email Address
13b. Signature of Authorized Certifying Official
13e. Date Report Submitted (Month, Day, Year)
Page 43 of 141
Performance Progress Report
Attachment 1: Expenditure Report
IREAKDO«1 OF GRANT EXPENDITURES DURING THIS
REPORTING PERIOD:
Major item or category
Federal $ obligated (but not
spent)
Federal $ Spent
Total
EXPENDITURES
TO DATE
OVERALL SLTNIlvIARY
GRANT FUNDS
M.ATC'HING FUNDS
Original giant budget (this program):
Less what was spent (or obligated) prior
to this reportingperiod:
- S
- $
Less what was spent diuing this
reportingperiod:
- S
- $
Less what was obligated dining this
reportingperiod:
- S
- $
Balance of fluids remaining:
_ $
_$
Page 44 of 141
RESOLUTION NO.
A RESOLUTION OF THE CITY OF PASCO, WASHINGTON,
APPROVING AN AMENDMENT TO THE AGREEMENT WITH THE PUBLIC
UTILITY DISTRICT NO. 1 OF FRANKLIN COUNTY FOR THE UTILITY
ASSISTANCE PROGRAM WITH AMERICAN RESCUE PLAN ACT FUNDS.
WHEREAS, on March 11, 2021, the American Rescue Plan Act (H.R. 1319), § 4001,
("ARPA") was signed into law providing federal funding relief for American workers, families,
industries, and state and local governments; and
WHEREAS, on May 10, 2021, the United State Department of Treasury released interim
final guide on allowed uses of funds and allocated $350 billion for state, local, territorial, and
Tribal governments from the American Rescue Plan Act Fund; and
WHEREAS, the City received $8,732,156 of its $17,400,000 in allocation on June 8, 2021;
and
WHEREAS, the City desires to allocate portions of the ARPA Funds to City of Pasco
residents experiencing severe financial hardship due to COVID-19 emergency that need utility
payment assistance to avoid utility disconnect and thereby endanger the health and well-being of
such impacted residents, with such allocation of funds to be consistent with the grant requirements;
and
WHEREAS, the City has determined that partnering with Franklin PUD would yield
efficiencies in time and process in the implementation of the Utility Assistance Program that are
not available to the City alone; and
WHEREAS, on July 12, 2021, Council approved the ARPA Agreement with Public Utility
District No. 1 of Franklin County; and
WHEREAS, the U.S. Department of Treasury has provided additional program/reporting
requirements for the use of ARPA funding and these requirements are included with Amendment
No. 1 to the APRA Agreement with the Public Utility District No. 1 of Franklin County.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PASCO,
WASHINGTON DO ORDAIN AS FOLLOWS:
That the City Manager of the City of Pasco is hereby authorized, empowered, and directed
to execute the first amendment to the American Rescue Plan Act Agreement with the Public Utility
District No. 1 of Franklin County for the Utility Assistance Program to include the additional
program/reporting requirements, per the U.S. Department of Treasury, for the duration of the
Agreement; a copy of which is attached hereto as Exhibit A; and make minor substantive changes
as required and to take all necessary steps required to complete this Agreement.
Resolution — Amendment No. 1 to
APRA Funding Agreement with Franklin PUD - 1
Page 45 of 141
Be It Further Resolved that this Resolution shall be in full force and effect upon adoption.
Adopted by the City Council of the City of Pasco, Washington this day of December,
2021.
Saul Martinez
Mayor
ATTEST:
Debra Barham, CMC
City Clerk
Resolution — Amendment No. 1 to
APRA Funding Agreement with Franklin PUD - 2
APPROVED AS TO FORM:
Kerr Ferguson Law, PLLC
City Attorney
Page 46 of 141
Exhibit A
nC1iry(d�
1 0.JC0
Subrecipient Agreement with:
Franklin PUD District #1
ARPA Utility Assistance Support Program
through
City of Pasco American Rescue Plan Act (ARPA) Grant
U.S. Department of Treasury
CFDA 21.027
Contract Number: ARPA-002
Page 47 of 141
AGREEMENT FACE SHEET
Agency
Contract Number
Contract Amount
City of Pasco
ARPA -002
$1,000,000
525 N 3rd Ave Pasco
WA 99301
Agency Representative
Start Date
End Date
Richa Sigdel, Finance Director
7/12/2021
12/31/2024
City of Pasco — Finance Dept.
(509) 544-3065
si gdelrkpasco-wa. gov
Federal Funding Authority
U.S. Department of Treasury
Federal Funds CFDA Number
21.027
Service Area
County
Page Number
525 N Third Avenue, Pasco, WA 99301
Franklin County
1
Tax ID Number
Number of Pages
91-6001264
8
Contract Purpose
The subrecipient agrees to carry out the purpose of the ARPA Grant received by the City of Pasco from the U.S
Department of Treasury through providing utility assistance grants to Pasco businesses and residents impacted by
COVID 19.
IN WITNESS WHEREOF, City of Pasco and Subrecipient acknowledge and accept the terms of this agreement and
attachments hereto and have executed this agreement as of the date and year written below. The rights and
obligations ofboth parties to this agreement are governed by:
Agreement Cover Page
This Face Sheet
Agreement Amendment
Attachment A: Audit Certification Form
Attachment B: FFATA Reporting Checklist
Attachment C: Performance Progress Report
Attachment D: Grant Reimbursement Form A-19
FOR THE Recipient Department:
FOR THE CITY:
Scott Rhees, Executive Director Date
Dave Zabell, City Manager Date
Franklin PUD
Page 48 of 141
AMENDMENT NUMBER 001 to
UTILITY ASSISTANCE PROGRAM AGREEMENT
WHEREAS, the City and Franklin PUD District #1 entered into a Professional Services Agreement on
July 12 2021 to administer the Utility Assistance Program.
WHEREAS, the City has identified necessary amendments to ensure compliance with Uniform
Guidance and updated guidance from Department of Treasury.
NOW, THEREFORE, this agreement is amended to allow changes as described below.
Franklin PUD Classification: Upon review of the nature of the relationship between the Franklin
PUD and the City in relation to this agreement, it has been determined that the Franklin PUD is a
subrecipient not contractor as indicated in the original agreement. This amends the classification of
the Franklin PUD and will hereinafter, be referred to as the "subrecipient".
2. Reporting: Performance Progress Reports must be submitted to the City 45 days after the end of the
quarter. This requirement will be effective after the first full quarter; therefore the first Performance
Progress Report may include a quarter and a half of activity. The first Performance Progress Report
shall be submitted by February 15, 2022. Reports must be complete and accompanied by necessary
documentation substantiate reported amounts.
3. Compensation and Invoicing: This agreement shall be managed on a reimbursement basis.
Expenses must be incurred in order to be funded by the City. Invoice requests must include a list of
all approved grant awards containing, name, amount awarded, and application submission date. To
start the Utility Assistance Program, the City could advance fund $1,000,000 to the subrecipient to
allow for expediated assistance to the public.
4. Monitoring: The subrecipient has been determined to be a low risk subrecipient, therefore the City
has deemed the following monitoring measures as appropriate:
a. Quarterly Performance Progress Reports
b. One visit per calendar year
5. Compliance with Uniform Guidance:
A. Financial Mana eg ment
1. Accounting Standards
The Subrecipient agrees to comply with 2 CFR 200.300 and agrees to adhere to the
accounting principles and procedures required therein, utilize adequate internal controls,
and maintain necessary source documentation for all costs incurred.
2. Cost Principles
The Subrecipient will administer its program in conformance with 2 CFR 200.400. These
principles will be applied for all costs incurred whether charged on a direct or indirect
Page 49 of 141
basis.
3. Duplication of Costs
The Subrecipient certifies that work to be performed under this Agreement does not
duplicate any work to be charged against any other contract, subcontract or other source.
B. Access to Records and Retention
The City and other authorized representatives of the state and federal governments shall
have access to any books, documents, papers and records of the Subrecipient that are
directly pertinent to this Agreement for the purposes of making audit, examination,
excerpts and transcriptions.
C. Audits and Inspection Records
The Subrecipient that expends $750,000 or more in a fiscal year in federal funds from all
sources hereby agrees to have an annual agency audit conducted in accordance with
current uniform administrative requirements 2 CFR 200.501; the reference Catalog of
Federal Domestic Assistance (CFDA) number is 21.027 for the audit. Annually, the
subrecipient shall submit the Audit Certification form to the City, within nine months of
the subrecipient's fiscal year end. Additionally, the subrecipient shall submit the
FFATA Reporting Checklist to the City.
Any deficiencies noted in audit reports must be fully resolved by the Subrecipient
within thirty (30) days after receipt by the Subrecipient. Failure of the Subrecipient to
comply with the above audit requirements will constitute a violation of this Agreement
and may result in the withholding of future payments.
The Subrecipient is responsible for any audit exceptions incurred by its own
organization or that of its Contractors. The City reserves the right to recover from the
Subrecipient all disallowed costs resulting from the audit.
All Subrecipient records with respect to any matters covered by this Agreement willbe
made available to the City, and duly authorized officials of the state and federal
government,as often as deemed necessary, to audit, examine, andmake excerpts or
transcripts of all relevant data.
The Subrecipient shall maintain beneficiary data demonstrating eligibility for services
provided. Such data shall include, but not be limited to, name, address, income level or
other basis for determining eligibility, and description of service provided. Such
informationshall be made available to City or their designees for review upon request.
The Subrecipient understands that beneficiary information collected under this contract
is private and the use or disclosure of such information, when not directly connected
with the administration of the City's and/or Subrecipient's responsibilities with respect
to services provided under this contract, is prohibited unless written consent is obtained
from such person receiving service.
Page 50 of 141
Audit Certification Form
Audits of States, Tribal and Local Governments, and Non -Profit Organizations
For Most Recent Fiscal Year Ending
Grantee:
EIN: DUNS:
Name of Authorized Chief Financial Officer:
Address:
Email: Phone:
Purpose: City of Pasco is required to monitor the Single Audit requirements of its grant recipients. This
requirement ensures that federal funds are used for their authorized purposes. It also confirms that non-
federal entities receiving $750,000 or more in federal funds from all federal sources during the most
recently completed fiscal year, have submitted a Single Audit in accordance with 2 CFR 200 Subpart F.
Directions: Your agency's Chief Financial Officer (CFO) must certify whether or not your
agency/organization is subject to the Single Audit requirement by checking the appropriate box in
Sections A and B and signing and dating the form. Failure to return a completed form will result in delay
in processing your next grant award, withholding of federal awards or disallowance of costs, and
suspension or termination of federal awards.
SECTION A
Check Appropriate Box:
We did not exceed the $750,000 federal expenditure threshold for the FY referenced above. Single Audit or a
❑ Program Specific Audit is not required for this fiscal year. If checked, skip Section B.
We have exceeded the $750,000 federal expenditure threshold for the fiscal year referenced above.
If checked, complete Section B.
SECTION B
Entities that ARE subject to the Single Audit requirements
Complete the information below and check the appropriate box:
❑ We completed our last Single Audit on for Fiscal Year ending
There were no findings related to federal awards. No follow-up action is required.
Was a complete copy submitted to the Federal Audit Clearinghouse? ❑ Yes ❑ No
We completed our last Single Audit on for Fiscal Year ending
❑ There were findings related to federal awards. (If findings provide/email a copy of the audit with this form.)
Were any findings related to CFDA 21.027? ❑ Yes ❑ No
Was a complete copy submitted to the Federal Audit Clearinghouse? ❑ Yes ❑ No
❑ Our completed Single Audit will be available on for Fiscal Year ending
We will forward a copy of the audit report to the Federal Audit Clearinghouse at that time. If there are findings
related to federal awards, we will also provide City of Pasco a copy at that time.
I hereby certify that I am an individual authorized to complete this form. Further, I certify that the above
information is true and correct and all relevant material findings contained in audit report/statement have
been disclosed.
Signature of Authorized CFO:
Print Name & Title:
Date:
Page 51 of 141
Frequently Asked Questions
Single Audit Certification 2 CFR 200 Subpart F
Question:
Why am I being asked to certify?
Answer:
Grantees that EXPEND $750,000 or more of federal funds in THEIR most recently
completed fiscal year must conduct a single audit. This form is a way for City of Pasco to
monitor its grantees audit status, as required by 2 CFR 200 Subpart F
Question: Who needs to fill out this form?
Answer: Your agency's Chief Financial Officer (or designee).
Question: Who must sign the Audit Certification Form?
Answer: The Chief Financial Officer of the agency, or his or his designee.
Question:
Does City of Pasco need a copy of the audit?
Answer:
Yes, please submit a copy of the audit to City of Pasco if there are "findings" listed in it
specific to CFDA 21.027 (Local Fiscal Recovery Funds). A complete copy of the audit MUST
be submitted electronically to the Federal Audit Clearinghouse.
Question:
What is an audit finding?
Answer:
Audit findings are significant issues identified in the audit report, which are commonlyitems
related to non-compliance with terms and conditions in an award. Findings typically include
lack of timely reporting, internal controls not being in place to fulfill grant requirements, etc.
Question:
What if there is a finding related to CFDA 21.027?
Answer:
The City of Pasco will review the finding and request a Corrective Action Plan from the
grantee, outlining how this issue will be resolved.
Question:
Does the audit requirement apply to our subgrantees who received federal pass-
throu h funds?
Answer:
Yes. Subgrantees are subject to Single Audit requirements as well. Grant funds can be used
to pay for the audit process.
Question:
Who do I contact if I have questions about this form?
Answer:
Contact your City of Pasco Lead Accountant: Griselda Garcia 509-543-5722,
ag rciagkpasco-wa.gov.
Page 52 of 141
FFATA REPORTING CHECKLIST
®FOR PRIME CONTRACT/SUBCONTRACT $30,000 AND OVER
❑FOR GRANT AWARD/SUBAWARD $25,000 AND OVER
To Be Filled Out By Subrecipient/Contractor
Contract Number
Subrecipient/Contractor:
Address including Zip Code:
Date:
Signature:
1) I have been awarded a contract or agreement from ARPA Local Fiscal Recovery Funds of $30,000 and over,
❑ Yes ❑ No
If you answered "NO" to question 1, STOP, you do not meet reporting threshold requirements, return form to City.
If you answered "YES" to question 1, COMPLETE THE FOLLOWING AND RETURN WITHIN 5 DAYS.
Project Location
Address including Zip Code:
Congressional district
Amount of award/contract
Award title descriptive of the funding action
REQUIRED: DUNS number
REQUIRED (Contractors Only):
Central Contractors Registration (SAM)
number SAM must be updated ever ear
2) Compensation information for top five executives is not already available through reporting to the SEC.❑ Yes ❑ No
If you answered "YES" to question 2, COMPLETE THE FOLLOWING AND RETURN WITHIN 5 DAYS.
Total compensation and names of top five
executives.
(Complete if you answer yes to questions 3,
4 and 5 above
1.
2.
3.
4.
5.
To Be Filled Out By City Staff
Program source
❑ARPA Local Fiscal Recovery CDFA 21.027
Grant No.
How do you get a DUNS number?
The unique identifier used in reporting to FFATA is the entity's Dun & Bradstreet (D&B) Data Universal Numbering System
(DUNS) Number. It is necessary for registering in SAM. For subawardees, OMB has issued interim final guidance requiring
recipients to obtain a valid DUNS number.
DUNS number may be requested via the web for no charge at:
• http://fedgov.dnb.com/webform or by calling 1-866-705-5711
Page 53 of 141
PERFORMANCE PROGRESS REPORT
1.Federal Agency and Pass-Thru Agency
2. Federal Grant or Other Identifying Number
Assigned
3a. DUNS Number
3b. EIN
4. Recipient Organization (Name and complete address including zip code)
5. Recipient Identifying Number or Account
Number
6. Project/Grant Period
7. Reporting Period End Date
(Month, Day, Year)
8. Final Report? Yes No
❑❑
Start Date: (Month, Day, Year)
End Date: (Month, Day, Year)
9. Report Frequency
annual ❑ semi-onnuol ❑
quarterly ❑ other ❑
(if other, describe: J
10. Performance Narrative (performance narrative addressing all program objectives)
11. Status Update by Objective (Include status update for each program objective: completed, ongoing or not yet began)
12. Other Attachments (Complete expenditure breakdown table and attach supporting financial report)
13. Certification: I certify to the best of my knowledge and belief that this report is correct and complete for performance
of activities for the purposes set forth in the award documents.
13a. Typed or Printed Name and Title of Authorized Certifying Official
13c. Telephone (area code, number and extension)
13d. Email Address
13b. Signature of Authorized Certifying Official
13e. Date Report Submitted (Month, Day, Year)
Page 54 of 141
Performance Progress Report
Attachment 1: Expenditure Report
IREAKDO«1 OF GRANT EXPENDITURES DURING THIS
REPORTING PERIOD:
Major item or category
Federal $ obligated (but not
spent)
Federal $ Spent
Total
EXPENDITURES
TO DATE
OVERALL SLTNIlvIARY
GRANT FUNDS
M.ATC'HING FUNDS
Original giant budget (this program):
Less what was spent (or obligated) prior
to this reportingperiod:
- S
- $
Less what was spent diuing this
reportingperiod:
- S
- $
Less what was obligated dining this
reportingperiod:
- S
- $
Balance of fluids remaining:
_ $
_$
Page 55 of 141
RESOLUTION NO.
A RESOLUTION OF THE CITY OF PASCO, WASHINGTON,
APPROVING AMENDMENT NO. 2 TO THE AGREEMENT WITH PASCO
CHAMBER OF COMMERCE, A WASHINGTON NON-PROFIT
CORPORATION FOR THE BUSINESS SUPPORT PROGRAM WITH
AMERICAN RESCUE PLAN ACT FUNDS.
WHEREAS, on March 11, 2021, the American Rescue Plan Act (H.R. 1319), § 4001,
("ARPA") was signed into law providing federal funding relief for American workers, families,
industries, and state and local governments; and
WHEREAS, on May 10, 2021, the United State Department of Treasury released an
interim final guide on allowed uses of funds and allocated $350 billion for state, local, territorial,
and Tribal governments from the American Rescue Plan Act Fund; and
WHEREAS, the City received $8,732,156 of its $17,400,000 in allocation on June 8, 2021;
and
WHEREAS, the City desires to allocate a substantial portion of its share of the ARPA
Fund allocation to the "ARPA Business Support Program" to assist small businesses and non-
profit organizations within the City of Pasco that have suffered negative economic impacts as a
result of the COVID-19 public health emergency; and
WHEREAS, under section 603(c)(3) of ARPA, the City may transfer funds to a private
non-profit entity for the purpose of meeting ARPA's goals; and
WHEREAS, the City has determined that contracting with the Pasco Chamber of
Commerce, a private non-profit corporation would yield efficiencies in time and process in the
development and implementation of the Business Support Program that are not available to the
City alone; and
WHEREAS, on July 6, 2021, Council approved the ARPA Agreement with the Pasco
Chamber of Commerce; and
WHEREAS, on September 20, 2021, Council approved Amendment No. 1 to the ARPA
Agreement with the Pasco Chamber of Commerce; and
WHEREAS, the U.S. Department of Treasury has provided additional program/reporting
requirements for the use of ARPA funding and these requirements are included with Amendment
No. 2 to the APRA Agreement with the Pasco Chamber of Commerce.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PASCO, WASHINGTON:
Resolution — Amendment No. 2 to ARPA Agreement
Pasco Chamber of Commerce - 1
Page 56 of 141
That the City Manager of the City of Pasco is hereby authorized, empowered, and directed
to execute the second amendment to the American Rescue Plan Act Agreement with the Pasco
Chamber of Commerce for the Business Support Program to include the additional
program/reporting requirements, per the U.S. Department of Treasury, for the duration of the
Agreement, a copy of which is attached hereto as Exhibit A; and make minor substantive changes
as required and to take all necessary steps required to complete this Agreement.
Be It Further Resolved that this Resolution shall be in full force and effect upon adoption.
PASSED by the City Council of the City of Pasco, Washington this day of December,
2021.
Saul Martinez
Mayor
ATTEST:
Debra Barham, CMC
City Clerk
Resolution — Amendment No. 2 to ARPA Agreement
Pasco Chamber of Commerce - 2
APPROVED AS TO FORM:
Kerr Ferguson Law, PLLC
City Attorney
Page 57 of 141
Exhibit A
f
C1iry(d� 0.JC0
Subrecipient Agreement with:
Pasco Chamber of Commerce
ARPA Business Support Program
through
City of Pasco American Rescue Plan Act (ARPA) Grant
U.S. Department of Treasury
CFDA 21.027
Contract Number: ARPA-001
Page 58 of 141
AGREEMENT FACE SHEET
Agency
Contract Number
Contract Amount
City of Pasco
ARPA -001
$1,000,000
525 N 3rd Ave Pasco
WA 99301
Modified Amount
$2,700,000
Agency Representative
Start Date
End Date
Richa Sigdel, Finance Director
8/16/2021
12/31/2024
City of Pasco — Finance Dept.
Modified Date
(509) 543-5794
11/15/2021
si gdelrkpasco-wa. gov
Federal Funding Authority
U.S. Department of Treasury
Federal Funds CFDA Number
21.027
Service Area
County
Page Number
525 N Third Avenue, Pasco, WA 99301
Franklin County
1
Tax ID Number
Number of Pages
91-6001264
8
Contract Purpose
The subrecipient agrees to carry out the purpose of the ARPA Grant received by the City of Pasco from the U.S
Department of Treasury through providing business support and business grants to Pasco businesses impacted by
COVID 19.
IN WITNESS WHEREOF, City of Pasco and Subrecipient acknowledge and accept the terms of this agreement and
attachments hereto and have executed this agreement as of the date and year written below. The rights and
obligations ofboth parties to this agreement are governed by:
Agreement Cover Page
This Face Sheet
Agreement Amendment
Attachment A: Audit Certification Form
Attachment B: FFATA Reporting Checklist
Attachment C: Performance Progress Report
Attachment D: Grant Reimbursement Form A-19
FOR THE Recipient Department:
FOR THE CITY:
Colin Hastings, Executive Director Date
Dave Zabell, City Manager Date
Pasco Chamber of Commerce
Page 59 of 141
AMENDMENT NUMBER 002 to
BUSINESS SUPPORT PROGRAM AGREEMENT
WHEREAS, the City and Pasco Chamber of Commerce entered into a Professional Services Agreement
on August 16 2021 to administer the Business Support Program.
WHEREAS, the City has identified necessary amendments to ensure compliance with Uniform
Guidance and updated guidance from Department of Treasury.
NOW, THEREFORE, this agreement is amended to allow changes as described below.
1. Chamber of Commerce Classification: Upon review of the nature of the relationship between the
Chamber of Commerce and the City in relation to this agreement, it has been determined that the
Chamber of Commerce is a subrecipient not contractor as indicated in the original agreement. This
amends the classification of the Chamber of Commerce and will hereinafter, be referred to as the
"subrecipient".
2. Reporting: Performance Progress Reports must be submitted to the City 45 days after the end of the
quarter. This requirement will be effective after the first full quarter; therefore the first Performance
Progress Report may include a quarter and a half of activity. The first Performance Progress Report
shall be submitted by February 15, 2022. Reports must be complete and accompanied by necessary
documentation substantiate reported amounts.
3. Compensation and Invoicing: This agreement shall be managed on a reimbursement basis.
Expenses must be incurred in order to be funded by the City. Invoice requests must include a list of
all approved business grant awards containing, business name, business owner contact information,
amount awarded, UBI number, and application submission date. To start the Business Support
Program, the City could advance fund $1,000,000 to the subrecipient to allow for expediated
assistance to the public.
4. Monitoring: The subrecipient has been determined to be a low risk subrecipient, therefore the City
has deemed the following monitoring measures as appropriate:
a. Quarterly Performance Progress Reports
b. One onsite visit per calendar year
5. Compliance with Uniform Guidance:
A. Financial Mana eg ment
1. Accounting Standards
The Subrecipient agrees to comply with 2 CFR 200.300 and agrees to adhere to the
accounting principles and procedures required therein, utilize adequate internal controls,
and maintain necessary source documentation for all costs incurred.
2. Cost Principles
Page 60 of 141
The Subrecipient will administer its program in conformance with 2 CFR 200.400. These
principles will be applied for all costs incurred whether charged on a direct or indirect
basis.
3. Duplication of Costs
The Subrecipient certifies that work to be performed under this Agreement does not
duplicate any work to be charged against any other contract, subcontract or other source.
B. Access to Records and Retention
The City and other authorized representatives of the state and federal governments shall
have access to any books, documents, papers and records of the Subrecipient that are
directly pertinent to this Agreement for the purposes of making audit, examination,
excerpts and transcriptions.
C. Audits and Inspection Records
The Subrecipient that expends $750,000 or more in a fiscal year in federal funds from all
sources hereby agrees to have an annual agency audit conducted in accordance with
current uniform administrative requirements 2 CFR 200.501; the reference Catalog of
Federal Domestic Assistance (CFDA) number is 21.027 for the audit. Annually, the
subrecipient shall submit the Audit Certification form to the City, within nine months of
the subrecipient's fiscal year end. Additionally, the subrecipient shall submit the
FFATA Reporting Checklist to the City.
Any deficiencies noted in audit reports must be fully resolved by the Subrecipient
within thirty (30) days after receipt by the Subrecipient. Failure of the Subrecipient to
comply with the above audit requirements will constitute a violation of this Agreement
and may result in the withholding of future payments.
The Subrecipient is responsible for any audit exceptions incurred by its own
organization or that of its Contractors. The City reserves the right to recover from the
Subrecipient all disallowed costs resulting from the audit.
All Subrecipient records with respect to any matters covered by this Agreement willbe
made available to the City, and duly authorized officials of the state and federal
government,as often as deemed necessary, to audit, examine, andmake excerpts or
transcripts of all relevant data.
The Subrecipient shall maintain beneficiary data demonstrating eligibility for services
provided. Such data shall include, but not be limited to, name, address, income level or
other basis for determining eligibility, and description of service provided. Such
informationshall be made available to City or their designees for review upon request.
The Subrecipient understands that beneficiary information collected under this contract
is private and the use or disclosure of such information, when not directly connected
with the administration of the City's and/or Subrecipient's responsibilities with respect
to services provided under this contract, is prohibited unless written consent is obtained
from such person receiving service.
Page 61 of 141
Audit Certification Form
Audits of States, Tribal and Local Governments, and Non -Profit Organizations
For Most Recent Fiscal Year Ending
Grantee:
EIN: DUNS:
Name of Authorized Chief Financial Officer:
Address:
Email: Phone:
Purpose: City of Pasco is required to monitor the Single Audit requirements of its grant recipients. This
requirement ensures that federal funds are used for their authorized purposes. It also confirms that non-
federal entities receiving $750,000 or more in federal funds from all federal sources during the most
recently completed fiscal year, have submitted a Single Audit in accordance with 2 CFR 200 Subpart F.
Directions: Your agency's Chief Financial Officer (CFO) must certify whether or not your
agency/organization is subject to the Single Audit requirement by checking the appropriate box in
Sections A and B and signing and dating the form. Failure to return a completed form will result in delay
in processing your next grant award, withholding of federal awards or disallowance of costs, and
suspension or termination of federal awards.
SECTION A
Check Appropriate Box:
We did not exceed the $750,000 federal expenditure threshold for the FY referenced above. Single Audit or a
❑ Program Specific Audit is not required for this fiscal year. If checked, skip Section B.
We have exceeded the $750,000 federal expenditure threshold for the fiscal year referenced above.
❑ If checked, complete Section B.
SECTION B
Entities that ARE subiect to the Single Audit requirements
Complete the information below and check the appropriate box:
❑ We completed our last Single Audit on for Fiscal Year ending
There were no findings related to federal awards. No follow-up action is required.
Was a complete copy submitted to the Federal Audit Clearinghouse? ❑ Yes ❑ No
We completed our last Single Audit on for Fiscal Year ending
❑ There were findings related to federal awards. (If findings provide/email a copy of the audit with this form.)
Were any findings related to CFDA 21.027? ❑ Yes ❑ No
Was a complete copy submitted to the Federal Audit Clearinghouse? ❑ Yes ❑ No
❑ Our completed Single Audit will be available on for Fiscal Year ending .
We will forward a copy of the audit report to the Federal Audit Clearinghouse at that time. If there are findings
related to federal awards, we will also provide City of Pasco a copy at that time.
I hereby certify that I am an individual authorized to complete this form. Further, I certify that the above
information is true and correct and all relevant material findings contained in audit report/statement have
been disclosed.
Signature of Authorized CFO: Date:
Print Name & Title:
Page 62 of 141
Frequently Asked Questions
Single Audit Certification 2 CFR 200 Subpart F
Question:
Why am I being asked to certify?
Answer:
Grantees that EXPEND $750,000 or more of federal funds in THEIR most recently
completed fiscal year must conduct a single audit. This form is a way for City of Pasco to
monitor its grantees audit status, as required by 2 CFR 200 Subpart F
Question: Who needs to fill out this form?
Answer: Your agency's Chief Financial Officer (or designee).
Question: Who must sign the Audit Certification Form?
Answer: The Chief Financial Officer of the agency, or his or his designee.
Question:
Does City of Pasco need a copy of the audit?
Answer:
Yes, please submit a copy of the audit to City of Pasco if there are "findings" listed in it
specific to CFDA 21.027 (Local Fiscal Recovery Funds). A complete copy of the audit MUST
be submitted electronically to the Federal Audit Clearinghouse.
Question:
What is an audit finding?
Answer:
Audit findings are significant issues identified in the audit report, which are commonlyitems
related to non-compliance with terms and conditions in an award. Findings typically include
lack of timely reporting, internal controls not being in place to fulfill grant requirements, etc.
Question:
What if there is a finding related to CFDA 21.027?
Answer:
The City of Pasco will review the finding and request a Corrective Action Plan from the
grantee, outlining how this issue will be resolved.
Question:
Does the audit requirement apply to our subgrantees who received federal pass-
throu h funds?
Answer:
Yes. Subgrantees are subject to Single Audit requirements as well. Grant funds can be used
to pay for the audit process.
Question:
Who do I contact if I have questions about this form?
Answer:
Contact your City of Pasco Lead Accountant: Griselda Garcia 509-543-5722,
ag rciagkpasco-wa.gov.
Page 63 of 141
FFATA REPORTING CHECKLIST
®FOR PRIME CONTRACT/SUBCONTRACT $30,000 AND OVER
❑FOR GRANT AWARD/SUBAWARD $25,000 AND OVER
To Be Filled Out By Subrecipient/Contractor
Contract Number
Subrecipient/Contractor:
Address including Zip Code:
Date:
Signature:
1) I have been awarded a contract or agreement from ARPA Local Fiscal Recovery Funds of $30,000 and over,
❑ Yes ❑ No
If you answered "NO" to question 1, STOP, you do not meet reporting threshold requirements, return form to City.
If you answered "YES" to question 1, COMPLETE THE FOLLOWING AND RETURN WITHIN 5 DAYS.
Project Location
Address including Zip Code:
Congressional district
Amount of award/contract
Award title descriptive of the funding action
REQUIRED: DUNS number
REQUIRED (Contractors Only):
Central Contractors Registration (SAM)
number SAM must be updated ever ear
2) Compensation information for top five executives is not already available through reporting to the SEC.❑ Yes ❑ No
If you answered "YES" to question 2, COMPLETE THE FOLLOWING AND RETURN WITHIN 5 DAYS.
Total compensation and names of top five
executives.
(Complete if you answer yes to questions 3,
4 and 5 above
1.
2.
3.
4.
5.
To Be Filled Out By City Staff
Program source
❑ARPA Local Fiscal Recovery CDFA 21.027
Grant No.
How do you get a DUNS number?
The unique identifier used in reporting to FFATA is the entity's Dun & Bradstreet (D&B) Data Universal Numbering System
(DUNS) Number. It is necessary for registering in SAM. For subawardees, OMB has issued interim final guidance requiring
recipients to obtain a valid DUNS number.
DUNS number may be requested via the web for no charge at:
• http://fedgov.dnb.com/webform or by calling 1-866-705-5711
Page 64 of 141
PERFORMANCE PROGRESS REPORT
1.Federal Agency and Pass-Thru Agency
2. Federal Grant or Other Identifying Number
Assigned
3a. DUNS Number
3b. EIN
4. Recipient Organization (Name and complete address including zip code)
5. Recipient Identifying Number or Account
Number
6. Project/Grant Period
7. Reporting Period End Date
(Month, Day, Year)
8. Final Report? Yes No
❑❑
Start Date: (Month, Day, Year)
End Date: (Month, Day, Year)
9. Report Frequency
annual ❑ semi-onnuol ❑
quarterly ❑ other ❑
(if other, describe: J
10. Performance Narrative (performance narrative addressing all program objectives)
11. Status Update by Objective (Include status update for each program objective: completed, ongoing or not yet began)
12. Other Attachments (Complete expenditure breakdown table and attach supporting financial report)
13. Certification: I certify to the best of my knowledge and belief that this report is correct and complete for performance
of activities for the purposes set forth in the award documents.
13a. Typed or Printed Name and Title of Authorized Certifying Official
13c. Telephone (area code, number and extension)
13d. Email Address
13b. Signature of Authorized Certifying Official
13e. Date Report Submitted (Month, Day, Year)
Page 65 of 141
Performance Progress Report
Attachment 1: Expenditure Report
IREAKDO«1 OF GRANT EXPENDITURES DURING THIS
REPORTING PERIOD:
Major item or category
Federal $ obligated (but not
spent)
Federal $ Spent
Total
EXPENDITURES
TO DATE
OVERALL SLTNIlvIARY
GRANT FUNDS
M.ATC'HING FUNDS
Original giant budget (this program):
Less what was spent (or obligated) prior
to this reportingperiod:
- S
- $
Less what was spent diuing this
reportingperiod:
- S
- $
Less what was obligated dining this
reportingperiod:
- S
- $
Balance of fluids remaining:
_ $
_$
Page 66 of 141
FOR:
TO:
FROM:
SUBJECT
IV.
1h
AGENDA REPORT
City Council November 30, 2021
Dave Zabell, City Manager City Council Regular
Meeting: 12/6/21
Dave Zabell, City Manager
Executive
December 2021 Council Meeting Cancellations
REFERENCE(S):
ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
MOTION: I move to approve the cancellation of the December 13 and 27 Council
Workshop Meetings and December 20 Council Regular Meeting.
FISCAL IMPACT:
N/A
HISTORY AND FACTS BRIEF:
The City Council has historically cancelled the second regular December
meeting of the City Council and the two December workshop meetings. When
there has been a need to meet, a special meeting has been scheduled at the
convenience of the Council.
Depending on the progress of the Council District mapping update effort, a
special meeting may be necessary during the month of December for Council
consideration of draft City Council District maps for public comment . The
demographer is currently working with the mapping data provided by the City's GIS
group and the 2020 US Census data to develop draft District maps. The lateness of the
release of 2020 census data from the federal government has pushed this effort back
from what was planned.
DISCUSSION:
The meeting and workshop dates for December include the December 20th
Regular Meeting and December 13th and 27th Workshops. There are no items
pending for these dates.
Page 67 of 141
Based on Council discussion during the November 22nd Workshop, staff
recommends City Council approval of the motion before them tonight.
Page 68 of 141
AGENDA REPORT
FOR: City Council December 2, 2021
TO: Dave Zabell, City Manager City Council Regular
Zach Ratkai, Administrative & Community Meeting: 12/6/21
Services Director
FROM: Debra Barham, City Clerk
Administrative & Community Services
SUBJECT: Historic Preservation Commission Appointment & Reappointment
I. REFERENCE(S):
Resolution No. 3388 - Appointments to Boards & Commissions
Candidate Applications - Council only
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
To confirm the Mayor's reappointment of Marilynn Baker to Position No-3 with a
term from August 2, 2021 to August 1, 2024, and the appointment of Darlene
Sarte to Position No. 4 with a term from December 6, 2021 to August 1, 2024,
on the Historic Preservation Commission.
III. FISCAL IMPACT:
N/A
IV. HISTORY AND FACTS BRIEF:
The Historic Preservation Commission (HPC) is composed of five members;
terms are for three years. The HPC meets as necessary, typically on the first
Tuesday of every month at 4:00 PM in the City Hall. The HPC's major
responsibilities are to identify and actively encourage the conservation of
Pasco's historic resources by reviewing National Register properties applying for
Special Tax Valuation; to raise community awareness of Pasco's history and
historic resources; and to serve as the City of Pasco's primary resource in
matters of history, historic planning, and preservation.
At the November 22, 2022 Council Workshop, Mayor Martinez established a
subcommittee, comprising of Mayor Pro Tern Barajas and Councilmembers
Page 69 of 141
Milne and Serrano, to review the applications and interview the selected
candidates.
Ms. Baker has served on the HPC since November 2006 under Position No. 3
and is the City's liaison to the Franklin County Historical Society. While she
resides in Franklin County, the Pasco Municipal Code Section 20.10.020,
"Composition of the Commission" provides for an, "... exception to the residency
requirement of Commission members may be granted by the Mayor and City
Council in order to obtain representatives ... "
Per Council policy, an incumbent applicant may be reappointed without interview
by the City Council provided the incumbent has served not more than two
consecutive terms since their last interview. Ms. Baker has served two
consecutive terms since her last interview and therefore was required to be
interviewed.
HPC Position No. 4 has been vacant since Tom Brandon resigned in late 2019.
There were no qualified candidates for this position until after Council amended
the PMC Section 20.10.020 "Composition of the Commission" in 2021 amending
the qualifications of the PHC members to provide for a larger pool of qualified
candidates. The Council subcommittee reviewed three (3) application packets
and interviewed two (2) candidates for PHC Position No. 4.
V. DISCUSSION:
Following the conduct of interviews, held on December 2, 2021, the Council
subcommittee recommended the reappointment of Ms. Baker and appointment
of Darlene Sarte and Mayor Martinez concurred with the recommendations.
Mayor Martinez is requesting Council's confirmation of the reappointment of
Marilyn Baker and appointment of Darlene Sarte to Position Nos. 3 & 4
respectively.
Page 70 of 141
RESOLUTION NO. x
A RESOLUTION Providing a Process for Appointments to City Boards and
Commissions.
WHEREAS, the City of Pasco maintains several citizen advisory boards to assist the delivery of
municipal services as well as to advise the City Council in making various policy decisions; and
WHEREAS, the appointment process prescribed by the Pasco Municipal Code requires the Mayor
to appoint citizens to vacancies on such boards, subject to confirmation of the City Council; and
WHEREAS, the Mayor and City Council desire to establish an appointment process which is more
collaborative yet efficient for both the applicants and City Council alike; NOW, THEREFORE,
THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON DOES RESOLVES AS
FOLLOWS:
Section 1: Applications for city boards and commissions shall be solicited annually by the City
Manager on behalf of the City Council.
Section 2: All applications received by the City Manager shall be reviewed by a City Council
committee appointed by the Mayor; such committee, to be known as the "Appointment Screening
Committee," shall be ad -hoc, appointed annually, and consist of three members, including the Mayor. The
Appointment Screening Committee shall select those applicants it deems best suited for the respective
board/commission but not more than three applicants for each vacancy to be filled. The Appointment
Screening Committee shall consider the following factors in making their selections for further
consideration:
a) Geographic representation;
b) Gender representation;
c) Ethnic representation;
d) Familial and financial relationships of board members
Section 3: Those applicants selected by the Appointment Screening Committee shall be
interviewed by the City Council during a public meeting; provided, however, the Screening Committee may
recommend reappointment of an incumbent applicant without interview by the City Council if the incumbent
has served not more than two consecutive
terms since the last interview. At a City Council meeting following such interview, an interviewed candidate
shall be selected by the Mayor for appointment to each vacancy. Any candidate selected by the Mayor shall
be subject to confirmation vote of the City Council; a majority vote of the quorum present at such meeting
shall be required to confirm the Mayor's appointments.
Section 4: Any prior resolutions of the City Council in conflict with the provisions of this
resolution shall be superseded by this resolution.
PAS D by the City Council sty of Pasco at its regular meeting this 161h day of April, 2012.
Matt Watkins, Mayor
u.�
Debra Clark, City Clerk
APP V AS TO FORM:
Leland B. Kerr, City Attorney
Page 71 of 141
AGENDA REPORT
FOR: City Council
TO: Dave Zabell, City Manager
Zach Ratkai, Administrative & Community
Services Director
FROM: Debra Barham, City Clerk
Administrative & Community Services
SUBJECT: Parks & Recreation Advisory Board Appointment
REFERENCE(S):
Resolution No. 3388
Candidate Applications - Council only
December 2, 2021
City Council Regular
Meeting: 12/6/21
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
To confirm the Mayor's appointment of Shane Arnott to Position No. 2 on the
Parks & Recreation Advisory Board, from December 6, 2021 to February 2,
2023.
III. FISCAL IMPACT:
N/A
IV. HISTORY AND FACTS BRIEF:
The Parks & Recreation Advisory Board (PRAB) is composed of seven
members; terms are for three years. The PRAB meets the first Thursday of every
month at 5:30 PM in the City Hall Conference Room 1. The PRAB discusses and
makes recommendations to the City Council and the City Manager on matters
pertaining to programs administered by the Recreation Division, and capital
improvements related to the City's parks system.
There is currently one vacancy on the PRAB due to a resignation.
At the November 22, 2022 Council Workshop, Mayor Martinez established a
subcommittee, comprising of Mayor Pro Tern Barajas and Councilmembers
Milne and Serrano, to review the applications and interview the selected
candidates.
Page 72 of 141
The PRAB Position No. 4 has been vacant since Tom Davenport resigned in
September 2021. The Council subcommittee reviewed four (4) application
packets and interviewed two (2) candidates for the PRAB Position No. 4.
V. DISCUSSION:
Following the conduct of interviews, held on December 2, 2021, the Council
subcommittee recommended the appointment of Shane Arnott and Mayor
Martinez concurred with the recommendation.
Mayor Martinez is requesting Council's confirmation of the appointment of Shane
Arnott to Position No. 2 on the PRAB.
Page 73 of 141
RESOLUTION NO. x
A RESOLUTION Providing a Process for Appointments to City Boards and
Commissions.
WHEREAS, the City of Pasco maintains several citizen advisory boards to assist the delivery of
municipal services as well as to advise the City Council in making various policy decisions; and
WHEREAS, the appointment process prescribed by the Pasco Municipal Code requires the Mayor
to appoint citizens to vacancies on such boards, subject to confirmation of the City Council; and
WHEREAS, the Mayor and City Council desire to establish an appointment process which is more
collaborative yet efficient for both the applicants and City Council alike; NOW, THEREFORE,
THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON DOES RESOLVES AS
FOLLOWS:
Section 1: Applications for city boards and commissions shall be solicited annually by the City
Manager on behalf of the City Council.
Section 2: All applications received by the City Manager shall be reviewed by a City Council
committee appointed by the Mayor; such committee, to be known as the "Appointment Screening
Committee," shall be ad -hoc, appointed annually, and consist of three members, including the Mayor. The
Appointment Screening Committee shall select those applicants it deems best suited for the respective
board/commission but not more than three applicants for each vacancy to be filled. The Appointment
Screening Committee shall consider the following factors in making their selections for further
consideration:
a) Geographic representation;
b) Gender representation;
c) Ethnic representation;
d) Familial and financial relationships of board members
Section 3: Those applicants selected by the Appointment Screening Committee shall be
interviewed by the City Council during a public meeting; provided, however, the Screening Committee may
recommend reappointment of an incumbent applicant without interview by the City Council if the incumbent
has served not more than two consecutive
terms since the last interview. At a City Council meeting following such interview, an interviewed candidate
shall be selected by the Mayor for appointment to each vacancy. Any candidate selected by the Mayor shall
be subject to confirmation vote of the City Council; a majority vote of the quorum present at such meeting
shall be required to confirm the Mayor's appointments.
Section 4: Any prior resolutions of the City Council in conflict with the provisions of this
resolution shall be superseded by this resolution.
PAS D by the City Council sty of Pasco at its regular meeting this 161h day of April, 2012.
Matt Watkins, Mayor
u.�
Debra Clark, City Clerk
APP V AS TO FORM:
Leland B. Kerr, City Attorney
Page 74 of 141
AGENDA REPORT
FOR: City Council
TO: Dave Zabell, City Manager
FROM: Dave Zabell, City Manager
Executive
SUBJECT: Franklin County Mosquito
Reappointment
I. REFERENCE(S):
Letter of Recommendation
December 2, 2021
City Council Regular
Meeting: 12/6/21
Control District Board of Trustees
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
To confirm Mayor Martinez's reappointment of Stephen Boothe to represent the
City of Pasco on the Franklin County Mosquito Control District Board of Trustees
from January 1, 2022 through December 31, 2023.
III. FISCAL IMPACT:
None
IV. HISTORY AND FACTS BRIEF:
Franklin County Mosquito Control District (FCMCD) Director David Dorsett
recommended the reappointment of Stephen Boothe, a Pasco resident who has
expressed interest in continuing as the City of Pasco's representative on the
FCMCD Board of Trustees for the next two-year term.
Mr. Boothe was born and raised in the City of Pasco and worked at the Hanford
Nuclear Reservation for 30 years as a Financial Analyst before retiring. He has
served on several boards including but not limited to: Franklin County Saddle
Club, Benton Franklin 4-H Horse Council the Sun Willows Homeowners
Association Board of Directors.
Mayor Martinez appointed Mr. Boothe, with Council's confirmation, in July 2021
to fill the vacant position as the City's previous FCMCD Board of Trustees
representative, Robert Hoffmann, was moved to another position on the Board
of Trustees to represent Franklin County.
Page 75 of 141
V. DISCUSSION:
Mayor Martinez has reviewed the recommendation from Mr. Dorsett and has
reappointed Mr. Boothe to represent the City of Pasco on the FCMCD Board of
Trustees through for the term starting January 1, 2022 through December 31,
2023.
The Mayor's appointment of Mr. Boothe requires confirmation of the City Council.
Page 76 of 141
Franklin County Mosquito Control District
2601 N. Capitol Avenue
Pasco, WA 99301
(509) 545-4083
Mayor, Saul Martinez 11/22/2021
City of Pasco
525 N. 3rd Avenue
Pasco, WA 99301
RE: Board of Trustee Appointment
I am writing you today regarding the City of Pasco's, Franklin County Mosquito Control District
Board of Trustee appointment for the term of 01 /01 /2022 through 12/3 1/2023 .
Currently Mr. Stephen Boothe is serving as the City of Pasco, Trustee. Mr. Boothe became the
City's appointee in July of 2021 when the position became vacant.
Mr. Boothe has been a regular attendee of the district's monthly meetings and a valued member
of the Board of Trustees in the short time he has been representing the City of Pasco. I have
spoken with Mr. Stephen Boothe, and he is willing and desires to continue as the City of Pasco,
Trustee. The district has received no other interest in this position and recommends the
reappointment of Mr. Boothe. Please find a brief bio of Mr. Stephen Boothe below.
Mr. Stephen Boothe
135 Bellerive Ln.
Pasco, WA 99301.
Mr. Boothe was born and raised in the City of Pasco and worked at the Hanford Nuclear
Reservation (WRPS) for 30 years as a Financial Analysis before retiring. He has served on
several Boards including but not limited to: Franklin County Saddle Club, Benton Franklin 4H
Horse Council, and Board of Directors, Sun Willows Homeowners Association.
Mr. Boothe expressed that his interest in volunteering is to serve the community that he has lived
in his entire life.
Please respond with any questions you may have regarding the district or its Board of Trustees.
If the City feels Mr. Boothe would be acceptable for reappointment to the Franklin County
Mosquito Control District, Board of Trustees, please provide a letter of appointment. This
appointment would be for the term of 01/01/2022 through 12/31/2023.
Respectfully,
David A. Dorsett, Director
Franklin County Mosquito Control District
ddorsett�«�I'cmed.o
(509) 545-4083
Page 77 of 141
AGENDA REPORT
FOR: City Council
TO: Dave Zabell, City Manager
FROM: Dave Zabell, City Manager
Executive
December 1, 2021
City Council Regular
Meeting: 12/6/21
SUBJECT: *Ordinance - Reappointment of Pasco Municipal Court Judge
REFERENCE(S):
Ordinance
Exhibit A - Contractual Agreement
11. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
MOTION: I move to adopt Ordinance No. , confirming the City Manager's
reappointment of Craig Stilwill as Municipal Court Judge, affixing the
compensation of the Municipal Court Judge and Judge Pro Tem, and Authorizing
the City Manager to execute a Personal Services Agreement for Judge Stilwill's
Judicial Services.
Upon approval of the reappointment, Judge Stilwill will receive the Oath of Office
of Judge for 2022-2025.
III. FISCAL IMPACT:
1►U_1
I 16*1 to]:Y/_1 ki 11l y_TA &2 1:114 S
The City operates a Municipal Court, in accordance with the Revised Code of
Washington (RCW) Chapter 3.50. State law requires a Municipal Court Judge
to be appointed to four-year terms, subject to confirmation of the City Council.
The Pasco Municipal Court Judge position is a part-time, 34-hour per week
position. The Municipal Court Judge is responsible to oversee the Pasco
Municipal Court in the adjudication of cases and the oversight of Court
administration.
Page 78 of 141
In 2017, staff solicited interest in the position Municipal Court Judge position
from qualified attorneys throughout the Tri-Cities. Through that process, the City
Manager appointed, and City Council confirmed the appointment of Craig Stilwill
as Pasco Municipal Court Judge effective January 1, 2018 and extending
through December 31, 2021.
Judge Stilwill has successfully fulfilled the duties and obligations of Municipal
Court Judge during his term, enhancing Court services and effectively
administering the Municipal Court department.
V. DISCUSSION:
The City Manager has reappointed Judge Stilwill to a second term as Pasco
Municipal Court Judge effective January 1, 2022 and extending through
December 31, 2025. Per the Pasco Municipal Code, the City Manager's
appointment or reappointment of the Municipal Court Judge requires
confirmation of the City Council. Accordingly, staff recommends the City
Council's confirmation of Judge Craig Stilwill to a second term as Municipal Court
Judge for a term of four years commencing on January 1, 2022.
Page 79 of 141
ORDINANCE NO.
AN ORDINANCE OF THE CITY OF PASCO, WASHINGTON
CONFIRMING THE REAPPOINTMENT OF CRAIG STILWILL AS PASCO
MUNICIPAL COURT JUDGE, AFFIXING THE COMPENSATION OF THE
MUNICIPAL COURT JUDGE AND JUDGE PRO TEM, AND AUTHORIZING
THE CITY MANAGER TO EXECUTE A PERSONAL SERVICES
AGREEMENT FOR JUDGE STILWILL'S JUDICIAL SERVICES.
WHEREAS, the City of Pasco, Washington operates a Municipal Court governed by
Chapter 3.50 of the Revised Code of Washington (RCW); and
WHEREAS, operation of the Pasco Municipal Court is an important matter to the
citizens of Pasco and its local government; and
WHEREAS, Judge Craig Stilwill was initially appointed as Pasco Municipal Court
Judge for a four-year term, from January 1, 2018 through December 31, 2021; and
WHEREAS, the City Manager has reappointed Judge Stilwill to the Pasco Municipal
Court for another four-year term, commencing on January 1, 2022, through December 31, 2025,
with the terms of his appointment provided in a Personal Services Agreement, attached hereto as
Exhibit A; and
WHEREAS, Pasco Municipal Code (PMC) 2.10.020 states that all appointments of
Municipal Judge by the City Manager require confirmation by the City Council.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF PASCO, WASHINGTON:
Section 1. That the reappointment of Craig Stilwill as Pasco Municipal Court Judge by
the City Manager for another four-year term commencing on January 1, 2022 through December
31, 2025, is hereby confirmed by the Pasco City Council and the Council further authorizes the
City Manager to execute a Personal Services Agreement for Judge Craig Stilwell's judicial
services.
Section 2. The salary of the Municipal Court Judge shall be adjusted annually on
January 1, using the formula of 85% of a District Court Judge as set by the Washington State
Salary Commission. Payment for usage of a Pro Tern Judge shall be made from that sum
budgeted for Pro Tern. Judge services. Annual increases each January 1 for the term of the
Agreement and any cost -of -living adjustment shall be pursuant to compensation provisions noted
in Exhibit A.
Section 3. The City Manager has authorization to enter into a Personal Services
Agreement with Judge Stilwill in substantially similar form as attached Exhibit A.
Ordinance Reappointment of Pasco Municipal Court Judge - 1
Page 80 of 141
Section 4. If any provision of this act or its application to any person or circumstance is
held invalid, the remainder of the act or the application of the provision to other persons or
circumstances shall not be affected.
Section 5. This Ordinance shall take full force and effect five (5) days after passage and
publication as required by law.
PASSED by the City Council of the City of Pasco, Washington this_ day of
December, 2021.
Saul Martinez
Mayor
ATTEST:
Debra Barham, CMC
City Clerk
Published:
CAN 9 9 tTeXTA a O • 111
Kerr Ferguson Law, PLLC
City Attorney
Ordinance Reappointment of Pasco Municipal Court Judge - 2
Page 81 of 141
PERSONAL SERVICES AGREEMENT
FOR
MUNICIPAL COURT JUDGE
THIS AGREEMENT is entered into by and between the City of Pasco, Washington, a
Municipal Corporation, hereinafter referred to as "City," and Craig Stilwill, Attorney -at -Law,
hereinafter referred to as "Judge," for the purpose of employment as a Municipal Court Judge for
the City of Pasco Municipal Court.
WHEREAS, the City has established by Ordinance a Municipal Court as authorized by
Chapter 3.50 of the Revised Code of Washington (RCW), having jurisdiction to exercise all
powers vested in Municipal Courts, together with such other powers and jurisdiction as are
generally conferred upon such Courts in the State of Washington, either by common law or by
express statute or Ordinance; and
WHEREAS, Judge has qualified to serve as a Municipal Court Judge and desires to do so
as a part-time employee of the City. NOW, THEREFORE,
IN CONSIDERATION of the mutual covenants contained herein, the parties agree as
follows:
Duties. Judge shall serve as Municipal Court Judge for the City on a part-time basis
pursuant to contract as authorized by GR 29(k) in accordance with City Ordinance 2505,
RCW Chapter 3.50, and shall serve as the presiding Judge pursuant to GR 29 to the extent
applicable, the Judge shall be responsible for:
a. Court Administration: Judge shall supervise the Court staff and shall make or be
responsible for all administrative decisions regarding operation of the Court in
conformance with State law and Pasco Municipal Code. Judge shall recommend
personnel policies for Municipal Court administration, and shall make
recommendations for the hiring, discipline and termination of employees.
Administration of Court personnel shall be in conformance with the City policies
and with concurrence of the City Manager, recognizing the unique nature of Court
employees and the Judge's rights and responsibilities respecting Court employees.
Administration of the Court financial or budgetary functions shall be in
conformance with the City policies and standard accounting practices, BARS and
JIS, and with the concurrence of the City Finance Director.
b. Adjudication: Judge shall be available, consistently and punctually, to adjudication
all Municipal litigation on all dockets. Designation and scheduling of dockets shall
be fixed by the Judge to accommodate the most efficient use of Court time and
resources; any such schedule shall be filed with the City Manager. All dockets shall
continue until scheduled cases for that docket are adjudicated or continued.
Personal Services Agreement
Municipal Court Judge - 1
Page 82 of 141
In addition, non -docket hours shall be performed as may be necessary to review
and provide appropriate direction to staff on correspondence, accomplish research,
case review, telephonic issued warrants and orders, and Court administration up to
a combined (docket and non -docket) maximum of thirty-four (34) hours per week.
Should these activities or administrative demands of the Court require more than
thirty (34) hours in any week, Judge shall not be entitled to additional compensation
from the City.
C. Judicial Conduct: Judge shall maintain a judicious demeanor fostering respect for
the Bench, fulfill continuing legal or judicial education requirements (no less than
half of which shall consist of training in criminal law and procedure). Judge shall
comply with the Code of Judicial Conduct (CJC) subject to the provisions of Article
II (part-time Judge) providing for the continued practice of law consistent
therewith; and the Code of Ethics for municipal officers (RCW 42.23) prohibiting
the use of public facilities or employees for non -municipal business.
d. Additional Duties: Judge is responsible for determining the qualifications of,
selecting, and establishing a training program for a Judge Pro Tem to serve in the
absence of the Judge. Judge shall be aware of and consider the Standards for
Indigent Defense and certification of compliance requirements of the Washington
State Supreme Court and provide such information and recommendations to the
indigent defense supervisor to meet compliance with the Wilbur v. City of Mount
Vernon criteria.
2. Inter -Department Cooperation. Recognizing the Court is an independent branch of
municipal government, Judge shall endeavor to administer the Court at all times so as to
comply with any reasonable request of any other municipal department, or the executive
or legislative branches of City government, so long as such compliance does not impair the
necessary independence of the Court. Judge will comply with written directives from the
Mayor/and or the City Manager which apply to administrative and financial matters; such
directives will not apply to judicial issues, nor shall such directives conflict with the
applicable provisions of GR 29, the Code of Judicial Conduct, or statutory judicial
authority, or which would create any impropriety or the appearance of impropriety
concerning the Judge's activities.
3. Term. Unless earlier terminated as provided below, the term of employment shall
commence on January 1, 2022 and continue through December 31, 2025.
4. Salary. Judge shall be paid one hundred sixty-eight thousand dollars $168,000.00 per year,
commencing January 1, 2022, subject to applicable taxes and payroll deductions. Salary
shall be payable in accordance with the City's planned payment schedule. The annual
salary shall increase over the term of this agreement as follows:
Personal Services Agreement
Municipal Court Judge - 2
Page 83 of 141
a. For 2023 salary shall increase by two (2) percent (from previous year) plus a Cost
of Living Adjustment (COLA) consistent with the Manager Group rate COLA for
2023.
b. For 2024 salary shall increase consistent with the Manager Group COLA for 2024.
C. For 2025 salary shall increase by two (2) percent (from previous year) plus a COLA
consistent with the Manager Group rate COLA for 2025.
5. Holiday. The Court will not be in session during Washington State's statutory Court
holidays. Judge shall receive payment for holidays, credited at the rate of six (6) hours per
holiday.
6. Pro Tem Judges. In addition to the schedule as provided in section 1 above, the use of Pro
Tem Judges may be necessary due to the Judge's absence from regularly scheduled
dockets. Payment for such usage shall be made from that sum budgeted for Pro Tem Judge
services.
In the event a Pro Tem Judge is used because of a conflict of interest on Judge's part or
because of the filing of an Affidavit of Prejudice, the item shall be placed on the Pro Tem
docket, however, Judge shall not be excused from fulfilling any other administrative or
calendared duties required of his office.
In the event that the Judge is not able to fulfill his Judicial and/or Administrative duties
due to suspension by the Washington State Commission on Judicial Conduct, such time
period shall be considered leave without pay and City may use Pro Tem Judge services
pending completion of the suspension. The City reserves the right to place Judge on
administrative leave, with or without pay, and use Pro Tem Judge services pending
completion of an investigation by the Commission.
7. City Employment Benefits. Judge shall be entitled to the following City Benefits:
a. Vacation leave accrued at the rate of one -hundred ninety two (192) hours per
year, at the City Department Director rate.
b. Sick leave accrued at the rate of 2.78 hours per bi-weekly pay period. Vacation or
sick leave taken during regularly scheduled dockets (and requiring the use of Pro
Tem Judge) will be deducted from Judge's leave bank. Leave shall be scheduled to
the extent practicable around established dockets.
Civil and bereavement leave may be taken per City policy.
d. Medical, dental, vision and accidental death and dismemberment insurance, as
available to City department directors.
Personal Services Agreement
Municipal Court Judge - 3
Page 84 of 141
Life insurance. The City shall provide life insurance in the amount as available to
City department directors.
f. Participation in the Washington State Public Employees Retirement System
(PERS).
g. The City shall provide Judge an annual professional development stipend of five -
hundred dollars ($500.00)
Termination of Employment. The City may immediately terminate Judge's employment
for cause as set forth in RCW 3.50.095 and consistent with Article IV, Section 31 of the
Washington State Constitution. For the purpose of this Agreement, the failure of the Judge
to perform the duties in Section 1 provided above, shall constitute misconduct or
malfeasance in office. Judge may terminate his employment by giving sixty (60) days
written notice of intent to terminate. If employment is terminated during a month, Judge
shall receive a pro rata amount of salary for that portion of the month before the effective
date of termination.
9. General Provisions.
a. For the purpose of this Agreement, time is of the essence with respect to the
performance of any of the provisions herein.
b. Dispute Resolution: In the event of a dispute regarding the breach, interpretation,
or enforcement of this Agreement, Judge and City Manager of the City of Pasco
shall meet in a good faith attempt to settle such dispute with or without the
assistance of a mediator. Any disputes remaining unresolved following such
meeting shall be resolved by binding arbitration, and the prevailing party shall be
entitled to its reasonable attorney's fees and costs as additional judgment against
the other.
Entire Agreement: This Agreement represents the entire Agreement between the
parties respecting the subject matter hereof. All prior negotiations, agreements,
representations, warranties or other matters of like or any nature shall be of no
further force or effect and are hereby superseded by this Agreement.
Notwithstanding any course of dealing to the contrary, this Agreement shall not be
amended or modified in any manner other than by a written instrument, signed by
all parties.
IN WITNESS WHEREOF, the parties have hereunto set their hands as of the date
first above written.
Personal Services Agreement
Municipal Court Judge - 4
Page 85 of 141
CITY OF PASCO
MUNICIPAL COURT JUDGE
Lo
Dave Zabell, City Manager Craig Stilwill
APPROVED AS TO FORM:
Kerr Ferguson Law, PLLC
City Attorney
Personal Services Agreement
Municipal Court Judge - 5
Page 86 of 141
AGENDA REPORT
FOR: City Council
TO: Dave Zabell, City Manager
FROM: Richa Sigdel, Finance Director
Finance
SUBJECT: 2021-2022 Biennium Financial Update
REFERENCE(S):
Financial Fund Summary
August 17, 2021
City Council Regular
Meeting: 12/6/21
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
None
III. FISCAL IMPACT:
None
In
11
HISTORY AND FACTS BRIEF:
The Council is provided monthly financial updates on the City's most critical and
prominent fund, the General Fund, to further transparency, assure budget
compliance and for informational purposes. Quarterly reports on the major funds
allow staff to communicate the larger financial picture of the City to the Council
and its residents.
DISCUSSION:
The financial report attached does not include fund balances that are authorized
by Council during each budget year. The exclusion fund balance amounts is to
present a clear picture of funds being received and expended by the City without
reliance on reserves, a fund balance trend for all major funds is also provided.
Considering the time of payroll/labor cost and the passage of the six months of
the biennium, elapsed time for the combined type of expenses is 45%. The report
shows that all prominent funds are meeting the revenue and expense target.
Funds with large capital investments do not follow the typical elapsed time trend.
Page 87 of 141
Staff expects all expenses and revenue to meet the authorized budget with few
and minor exceptions.
Staff has spent a considerable amount of time and effort in the stabilization of
the financial system, creation of new reporting tools, and reconfiguration of the
system to provide better fiscal control and access. As staff places these newly
created tools and processes to action, staff anticipates the future budget vs.
actual reports to be even better than the last biennium.
Page 88 of 141
Budget Review-11/30/2021
Elapsed Time - 45% REVENUE EXPENDITURE COMMENTS
Total Budget
2021-2022 YTD Received
Total Budget
2021-2022 YTD
Spent
GENERAL FUND
136,877,786
62,803,294
46%
150,062,032
57,097,619
38%
CITY STREET FUND
4,400,575
1,782,293
41%
5,129,037
1,710,607
33%
ARTERIAL STREET FUND
1,701,848
895,537
53%
1,179,431
149,281
13%
1-182 CORRIDOR TRAFFIC IMPACT FUND
879,000
345,129
39%
3,401,785
76,991
2%
STREET OVERLAY FUND
4,196,060
686,592
16%
6,351,428
1,106,816
17%
COMMUNITY DEVELOPMENT GRANT FUND
6,550,906
4,451,711
68%
5,756,609
2,306,405
40%
M.L. KING JR. COMMUNITY CENTER FUND
234,702
93,972
40%
285,654
130,235
46%
AMBULANCE SERVICES FUND
17,961,935
8,021,051
45%
19,874,494
7,937,388
40%
CITY VIEW CEMETERY FUND
547,200
501,238
92%
712,575
341,407
48%
BOULEVARD PERPETUAL MAINTENANCE FUND
406,742
99,778
25%
293,999
136,012
46%
ATHLETIC PROGRAM FUND
349,260
96,694
28%
313,317
86,655
28%
GOLF COURSE
3,508,000
1,700,759
48%
3,475,901
1,582,783
46%
SENIOR CENTER OPERATING FUND
548,782
201,257
37%
476,669
166,242
35%
MULTI -MODAL FACILITY FUND
379,240
164,578
43%
330,729
227,284
69%
SCHOOL IMPACT FEES
5,000,000
1,902,750
38%
4,986,000
1,808,472
36%
RIVERSHORE TRAIL & MARINA MAINTENANCE FUND
54,202
27,047
50%
232,898
23,272
10%
SPECIAL LODGING ASSESSMENT FUND
475,000
292,856
62%
475,000
292,916
62%
LITTER ABATEMENT FUND
35,400
17,114
48%
34,276
3,174
9%
REVOLVING ABATEMENT FUND
419,000
328,273
78%
830,744
85,598
10%
',AC DEVELOPMENT & OPERATING FUND
506,002
229,420
45%
557,055
183,800
33%
VRkRK DEVELOPMENT FUND
1,673,400
547,539
33%
3,304,187
589,497
18%
%PITAL IMPROVEMENTS FUND (REET)
4,540,000
3,502,527
77%
12,552,956
775,393
6%
T*CONOMIC & INDUSTRIAL DEVELOPMENT FUND
14,687,620
1,919,578
13%
17,345,387
2,519,895
15%
S=IADIUM / CONVENTION CENTER FUND
322,500
148,103
46%
1,594,822
261,526
16%
MOTEL/MOTEL EXCISE TAX
757,060
464,229
61%
1,177,500
531,739
45%
GENERAL CAPITAL PROJECTS
78,737,918
11,322,521
14%
78,290,189
16,764,453
21%
WATER / SEWER UTILITY FUND
152,863,355
40,469,980
26%
168,843,110
34,622,963
21%
EQUIPMENT RENTAL OPERATIONS FUND - GOVERNMENT TYPE
3,430,495
1,383,556
40%
3,741,234
1,430,471
38%
EQUIPMENT RENTAL OPERATIONS FUND - PROPRIETARY TYPE
264,002
100,155
38%
264,002
101,422
38%
EQUIPMENT RENTAL REPLACEMENT FUND - GOVERNMENT TYPE
3,877,377
1,178,361
30%
4,356,414
2,141,803
49%
EQUIPMENT RENTAL REPLACEMENT FUND - PROPRIETARY TYPE
1,891,178
765,628
40%
2,546,788
11,970
0%
MEDICAL/DENTAL INSURANCE FUND
12,558,640
6,333,646
50%
12,322,992
6,005,281
49%
CENTRAL STORES FUND
110
7
6%
1,000
-
0%
CITY VIEW CEMETERY ENDOWMENT
52,000
44,507
86%
-
-
0%
OLD FIREMEN'S PENSION TRUST FUND
274,510
129,464
47%
283,948
73,653
26%
OLD FIRE MEDICAL (OPEB)
114,000
44,044
39%
330,698
81,501
25%
Total
$ 461,075,805
$ 152,995,188
33.2% $
511,714,860 $
141,364,525
24.7%
No variance expected.
No variance expected.
No variance expected. Capital project schedule dependent.
No variance expected. Capital project schedule dependent.
No variance expected. Year end entries for work orders will be done in December.
No variance expected.
No variance expected.
No variance expected.
Increase in revenue expected.
No variance expected. Revenue is dependent on new development along designated Boulevards.
No variance expected.
No variance expected. 2022 revenue and expenses will need to be adjusted based on closeout of current
management contract and start of the new lease agreement.
No variance expected.
No variance expected.
No variance expected.
No variance expected. Project schedule dependent.
No variance expected.
No variance expected. Revenue and expense does not follow standard process.
No variance expected. Revenue and expense does not follow standard process.
No variance expected.
No variance expected.
Increase in revenue expected. Capital project schedule dependent.
No variance expected. Budget includes purchase of land scheduled for 2022.
No variance expected.
No variance expected.
No variance expected. Capital project schedule dependent.
No variance expected.
No variance expected.
No variance expected.
No variance expected.
No variance expected. Planned purchases for 2022.
No variance expected.
No variance expected.
No variance expected.
No variance expected.
No variance expected.
AGENDA REPORT
FOR: City Council November 30, 2021
TO: Dave Zabell, City Manager City Council Regular
Meeting: 12/6/21
FROM: Rick White, Director
Community & Economic Development
SUBJECT: Public Meeting & Resolution - Accepting a Notice of Intent for Port of
Pasco - Reimann Industrial Center Annexation (ANX 2021-006)
I. REFERENCE(S):
Resolution
Overview Map
Vicinity Map
Notice of Intent to Commence Annexation
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
CONDUCT A PUBLIC MEETING
MOTION:I move to approve Resolution No. , accepting a notice of intent to
commence annexation proceedings for the Reimann Industrial Center
annexation, providing a determination on the boundary to be annexed, and
whether simultaneous zoning and the assumption of bonded indebtedness will
be required.
III. FISCAL IMPACT:
None
IV. HISTORY AND FACTS BRIEF:
The Port of Pasco, owner of property located between U.S. Highway 395 and
the Burlington Northern Santa Fe (BNSF) Railroad Main Line approximately one-
half mile north of Foster Wells Road, has submitted a Notice of Intent to
Commence Annexation.
The Notice of Intent has been reviewed by staff and has been determined to
contain sufficient signatures to initiate the annexation process. Notices of Intent
Page 90 of 141
are required to contain the signatures of property owners representing at least
10 percent of the assessed value of an area proposed for annexation.
In this case, the Notice of Intent contains the signature of owner representing
100 percent of the assessed value within the proposed annexation area.
Council was advised of this annexation at the Council Workshop of November
8, 2021, as this property will be the site for the Port of Pasco's Tax Increment
Financing focus for the Darigold milk processing plant.
On November 15, 2021, Council approved Resolution No. 4124 setting
December 6, 2021, as the date to hold the public meeting to consider the Notice
of Intent and the three items listed below.
V. DISCUSSION:
The petition method of annexation is a two-step process requiring the submittal
of a Notice of Intent to Commence Annexation Proceedings, followed at a later
date by an actual Annexation Petition. Upon receipt of a Notice of Intent to
Commence Annexation the Council is required by law to set a date to hold a
public meeting to consider:
1. Whether the City will accept, reject, or geographically modify the
proposed annexation;
2. Whether it will require the simultaneous adoption of a proposed zoning
regulation; and
3. Whether it will require the assumption of all or any portion of existing city
indebtedness by the area to be annexed.
Following Council review of the proposed annexation and passage of a
resolution, generally accepting the boundary, staff will prepare the annexation
petition.
Upon return of the petition it will be forwarded to the County Assessor for
certification. Following thecertification, a date will be set for a public hearing for
Council to formally consider the annexation.
Page 91 of 141
RESOLUTION NO.
A RESOLUTION OF THE CITY OF PASCO, WASHINGTON,
ACCEPTING A NOTICE OF INTENT TO COMMENCE ANNEXATION
PROCEEDINGS FOR THE REIMANN INDUSTRIAL CENTER
ANNEXATION, PROVIDING A DETERMINATION ON THE BOUNDARY
TO BE ANNEXED, AND WHETHER SIMULTANEOUS ZONING AND THE
ASSUMPTION OF BONDED INDEBTEDNESS WILL BE REQUIRED.
WHEREAS, the Port of Pasco, owners of a property in a portion of the Northeast quarter
of Section 6, Township 9 North, Range 30 East, W.M. and South half of Section 31, Township 10
North, Range 30 East, W.M., have filed a Notice of Intent to Commence Annexation Proceedings
to the City of Pasco; and
WHEREAS, the City Council of the City of Pasco has reviewed the Notice of Intent and
has determined the annexation site is within the Pasco Urban Growth Area, annexation of the site
would be a natural extension of the City and said annexation would the in best interest of the Pasco
community.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PASCO, DOES
RESOLVE AS FOLLOWS:
That the City will accept the proposed territory to be annexed as described in Exhibit A
and depicted in Exhibit B attached hereto.
Be It Further Resolved that the territory to be annexed will not require simultaneous
adoption of zoning regulations. Zoning will be determined through a public hearing process with
input from affected property owners.
Be It Further Resolved that the annexation area will be required to assume a proportionate
share of all existing City bonded indebtedness.
PASSED by the City Council of the City of Pasco, Washington this day of
, 2021.
Saul Martinez
Mayor
ATTEST:
Debra Barham, CMC
City Clerk
APPROVED AS TO FORM:
Kerr Ferguson Law, PLLC
City Attorney
Resolution — Accept to Proceed ANX 2021-006 - 1
Page 92 of 141
EXHIBIT "A"
Legal Description
ANX 2021-006 — Reimann Industrial Center
That portion of the Northeast quarter of Section 6, Township 9 North, Range 30 East, W.M. and
South half of Section 31, Township 10 North, Range 30 East, W.M., described as follows:
Beginning at the Northwest corner of the Northeast quarter of said Section 6;
Thence Southerly along the Westerly line of said Northeast quarter to the Southwest corner of
said Northeast quarter;
Thence Easterly along the Southerly line of said Southeast quarter to the Easterly right of way
line of Interstate 395;
Thence Northerly along said Easterly right of way line to the Northerly line of said Section 6;
Thence Westerly along said Northerly line to the Southeast corner of Lot 3 of that Short Plat
recorded in Volume 1 of Short Plats, Page 561, records of Franklin County, Washington;
Thence Northwesterly along the Northeasterly line of said Lot 3 to the most Northerly corner of
said Lot 3, said corner also being on the Westerly line of Lot 4 of said Short Plat;
Thence Northwesterly along said Westerly line to the most Westerly corner of said Lot 4, said
corner being on the East line of Lot 2 of said Short Plat;
Thence Northerly along said East line to the North line of the Southwest quarter of said Section
31;
Thence Westerly along said North line to the Easterly line of Lot 1 of said Short Plat;
Thence Southwesterly along the Southeasterly line of said Lot 1 to the Easterly right of way line
of N. Railroad Avenue;
Thence Southeasterly along said Easterly right of way line to the North line of said Section 6;
Thence Easterly along said North line to the Point of Beginning;
Situated in Franklin County, State of Washington.
Page 93 of 141
Item: Reimann Industrial Center AnnexationN
"Exhibit B" Applicant: Port of Pasco w E
File #: ANX 2021-006/ZD 2021-006 s
U)
Ln
M
L
A
Gr�ow�th Bounder 7
sm,
NOTICE OF INTENTION TO COMMENCE ANNEXATION PROCEDURES
TO: The City Council of the City of Pasco
525 North Third Avenue
Pasco, Washington 99301
Council Members:
The undersigned, who are the owners of not less than ten percent in value, according to
the assessed valuation for general taxation of the property for which annexation is
sought, hereby advise the City Council of the City of Pasco that it is the desire of the
undersigned owners of the following area to commence annexation proceedings.
The property herein referred to is described on Exhibit "A" attached hereto and is
depicted on Exhibit "B" further attached hereto.
It is requested that the City Council of the City of Pasco set a date not later than sixty
days after the filing of this request for a meeting with the undersigned to determine:
(1) Whether the City Council will accept the proposed annexation; and,
(2) Whether the City Council will require the assumption of existing City
indebtedness by the area to be annexed; and,
(3) Whether the City Council will require simultaneous zoning.
This page is one of a group of pages containing identical text material and is intended by
the signers of this Notice of Intention to be presented and considered as one Notice of
Intention and may be filed with other pages containing additional signatures which
cumulatively may be considered as a single Notice of Intention.
Page 97 of 141
EXHIBIT A
LEGAL DESCRIPTION LOT 2A
LOCATED IN THE NORTHWEST QUARTER OF SECTION 31, TOWNSHIP 10 NORTH,
RANGE 30 EAST OF THE WILLAMETTE MERIDIAN, FRANKLIN COUNTY, WASHINGTON,
MORE PARTICULARLY DESCRIBED AS FOLLOWS:
THAT PORTION OF LOT 2, SHORT PLAT NO. 2002-07, ACCORDING TO THE SURVEY
THEREOF RECORDED MARCH 25, 2002 UNDER AUDITOR'S FILE NO. 1603399,
RECORDS OF FRANKLIN COUNTY, WASHINGTON, LYING IN THE NORTHWEST
QUARTER OF SAID SECTION 31.
CONTAINING 160.19 ACRES
LEGAL DESCRIPTION LOT 28
LOCATED IN THE SOUTHWEST QUARTER OF SECTION 31, TOWNSHIP 10 NORTH,
RANGE 30 EAST OF THE WILLAMETTE MERIDIAN, FRANKLIN COUNTY, WASHINGTON,
MORE PARTICULARLY DESCRIBED AS FOLLOWS:
THAT PORTION OF LOT 2, SHORT PLAT NO. 2002-07, ACCORDING TO THE SURVEY
THEREOF RECORDED MARCH 25, 2002 UNDER AUDITOR'S FILE NO. 1603399,
RECORDS OF FRANKLIN COUNTY, WASHINGTON, LYING IN THE SOUTHWEST
QUARTER OF SAID SECTION 31.
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Page 98 of 141
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Page 99 of 141
Item: Reimann Industrial Center AnnexationN
"Exhibit B" Applicant: Port of Pasco w E
File #: ANX 2021-006 s
Annexation
Area
Page 100 of 141
Affidavit of Signature for
Annexation Notice of Intent and Petition
Under the penalty of perjury, I declare under oath, that I am authorized to sign deeds and
encumbrances on behalf of _POD B r PASc_O and I am further
authorized to sign other documents including Notices of Intent and Petitions.
a
Signature Date
State of Washington )
): ss.
County of_V C Ak 1 n )
I certify that I know or have satisfactory evidence that_ n \A is the person who appeared
before me, and said person acknowledged that (he/she) si0ed this instrument, on oath stated that
(he/she) was authorized to execute the instrument and acknowledged it as
the_ -coZ,,'0�qp - �rPf, h,r of 7!U RxV 0� R�IU-0 to be the free and voluntary act
of such party for the uses and purposes mentioned in the instrument.
Given under my hand and official seal this 23 day of. �e�Cryl r OC L 262
t
ri / NO P LIC in a for the State of Washington
French' �,]residing at:
My Commission Expires: Grj-atx -O�;) —\q
ION
NOTARY
'" PUBLIC
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Page 101 of 141
1. Please print your name in addition to signing.
PRINT NAME SIGNATURE ADDRESS DATE
Page 102 of 141
AGENDA REPORT
FOR: City Council November 18, 2021
TO: Dave Zabell, City Manager City Council Regular
Meeting: 12/6/21
FROM: Zach Ratkai, Director
Administrative & Community Services
SUBJECT: Resolution/Ordinance - Pasco Public Facilities District Grant
REFERENCE(S):
Resolution
Ordinance
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
MOTION: I move to approve Resolution No. , approving a grant to the
Pasco Public Facilities District for $60,000 for continued operations.
MOTION: I move to adopt Ordinance No. , amending the 2021-2022
Biennial Budget of the City of Pasco by providing supplement thereto; to provide
operational support to Pasco Public Facilities District from its General Fund.
III. FISCAL IMPACT:
$60,000 Expense from General Fund
IV. HISTORY AND FACTS BRIEF:
In 2002, the Pasco Public Facilities District (PPFD) was formed to provide
opportunities for the development of public facilities for the community.
Throughout its existence, the PPFD has supported regional efforts to provide
public facilities in Pasco and the Tri-Cities, and was an integral player in the
unsuccessful bid through the Regional Public Facilities District (RPFD) for a
regional aquatic center (to be located in Pasco) in 2013.
Recently, the PPFD has evaluated, and is in the process of approving for
placement on the ballot, a measure to ask Pasco voters to consider increasing
the local sales tax by 0.02% to finance the construction of a large scale aquatics
facility in Pasco. This vote is anticipated to be held at the April 25, 2022 election.
Page 103 of 141
Throughout its history, the City of Pasco has provided both staffing and financial
support to the PPFD. The financial support provided has generally provided
enough revenue to offset both established and incidental expenses for which the
PPFD is responsible. However, since 2019 when the PPFD was granted
allowance to proceed with its own aquatic project through a change in RCW
35.57, expenses have increased as additional staff, consultants, and legal
expenses have incurred.
Currently, the PPFD sits at a negative fund balance and anticipates additional
staff and legal expenses for the remainder of 2021. This deficit would be cured
with a grant of $60,000 from the City General Fund.
V. DISCUSSION:
On November 16, 2021, the PPFD Board passed a motion requesting a
$250,000 grant from the City of Pasco to support the continued community effort
to provide a potential aquatics facility within the city limits. This was a speculative
amount aimed at the negative fund balance in 2021 but also included speculative
expenses centered on the April 2022 election.
Staff recommends that Council grant $60,000 to cover additional expenses in
2021 that resulted in a negative fund balance only. Expenses in 2022 could vary
depending upon the outcome of the April 2022 election whereby fund balances
for the PPFD would be hard to predict.
Page 104 of 141
RESOLUTION NO.
A RESOLUTION OF THE CITY OF PASCO, WASHINGTON
APPROVING A GRANT TO THE PASCO PUBLIC FACILITIES DISTRICT
FOR $60,000 FOR CONTINUED OPERATIONS.
WHEREAS, the Pasco Public Facilities District has served to support public facility and
recreation needs for the City of Pasco since 2002; and
WHEREAS, the City of Pasco recognizes the partnership with the Pasco Public Facilities
District in support of mutual goals; and
WHEREAS, the City of Pasco authorizes a funding grant of sixty thousand dollars
($60,000) to supplement additional expenses incurred in 2021.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PASCO, WASHINGTON:
That the City of Pasco hereby authorizes a grant of sixty thousand dollars ($60,000) from
the general fund to the Pasco Public Facilities District to support continued operations; and
Be It Further Resolved, that this Resolution will take effect immediately.
PASSED by the City Council of the City of Pasco, Washington this day of ,
2021.
Saul Martinez
Mayor
ATTEST:
Debra Barham, CMC
City Clerk
Resolution — 2021 PPFD Grant - 1
APPROVED AS TO FORM:
Kerr Ferguson Law, PLLC
City Attorney
Page 105 of 141
ORDINANCE NO.
AN ORDINANCE OF THE CITY OF PASCO, WASHINGTON,
AMENDING THE 2021-2022 BIENNIAL BUDGET OF THE CITY OF PASCO
BY PROVIDING SUPPLEMENT THERETO; TO PROVIDE OPERATIONAL
SUPPORT TO PASCO PUBLIC FACILITIES DISTRICT FROM THE
GENERAL FUND.
WHEREAS, the Pasco Public Facilities District has served to support public facility and
recreation needs for the City of Pasco since 2002; and
WHEREAS, the City of Pasco recognizes the partnership with the Pasco Public Facilities
District in support of mutual goals; and
WHEREAS, the City of Pasco authorizes a funding grant to supplement additional
expenses incurred in 2021; and
WHEREAS, the City Council of the City of Pasco finds and determines that such
amendment of the 2021-2022 Biennial Budget is in the best interests of residents of the City of
Pasco and will promote the general health, safety and welfare.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PASCO,
WASHINGTON DO ORDAIN AS FOLLOWS:
Section 1. Pursuant to RCW 35A.34.200, the 2021-2022 Biennial Budget be and the same
is hereby amended to provide for the following adjustments to beginning fund balances, revenues,
transfers in, expenditures, transfers out and ending fund balances by providing authority for any
necessary transfer of money within or between funds indicated.
Fund
No
Fund Name
Revenue
Expense
Net Change
100
General Fund
$0
$60,000
($60,000)
Total
$0
$60,000
($60,000)
Section 2. That the additions in appropriations and expenditures are hereby declared to
exist in the above funds for the said uses and purposes as shown above and the proper City officials
are hereby authorized and directed to issue warrants and transfer funds in accordance with the
provision of the Ordinance.
Section 3. Except as amended herein, Ordinance No. 4503 as previously adopted
heretofore shall remain unchanged.
Section 4. This Ordinance, being an exercise of a power specifically delegated to the City
legislative body, is not subject to referendum, and shall take full force and effect five (5) days after
approval, passage and publication as required by law.
Ordinance - 2021-2022 Budget Adj
Page 106 of 141
PASSED by the City Council of the City of Pasco, Washington this day of
, 2021.
Saul Martinez
Mayor
ATTEST:
Debra Barham, CMC
City Clerk
Published:
APPROVED AS TO FORM:
Kerr Ferguson Law, PLLC
City Attorney
Ordinance - 2021-2022 Budget Adj
Page 107 of 141
AGENDA REPORT
FOR: City Council
TO: Dave Zabell, City Manager
FROM: Richa Sigdel, Director
Finance
SUBJECT: *Resolution - Interfund Loan Extension
REFERENCE(S):
Resolution
November 20, 2019
City Council Regular
Meeting: 12/6/21
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
MOTION: I move to approve Resolution No. , amending an interfund
loan from the General Fund to the Marina Fund authorized by Resolution No.
3922.
III. FISCAL IMPACT:
N/A
IV. HISTORY AND FACTS BRIEF:
Consistent with the 2021-2022 Biennial Budget and associated adjustment, it is
necessary to provide for certain inter and intra fund loans to maintain positive
cash balances in all funds and to compensate for delayed, but anticipated,
insurance settlements.
Dock A and B at the City's marina were damaged due to the winter storm
experienced in 2017. The City has been working closely with the insurance
company to recover all losses and expenses and expects the process to be
completed by the end of the first quarter of 2022. Upon conclusion of insurance
settlement negotiations, it may be necessary to make the Marina Fund whole via
a subsidy if there is a shortfall between claim and recovery amounts. At that time,
Council will be apprised of any needed funding and a staff recommendation to
remedy. Council approved an interfund loan in 2019 and extended the terms of
the loan in 2020.
Page 108 of 141
V. DISCUSSION:
Staff recommends approval of the proposed resolution.
Page 109 of 141
RESOLUTION NO.
A RESOLUTION OF THE CITY OF PASCO, WASHINGTON
AMENDING INTERFUND LOAN FROM THE GENERAL FUND TO MARINA
FUND AUTHORIZED BY RESOLUTION 3922.
WHEREAS, the City Council authorized a loan of $450,000 from General to Marina Fund
on December 2, 2019; and
WHEREAS, the City Council extended the loan terms by 12 months on loan of $450,000
from General to Marina Fund on December 7, 2020; and
WHEREAS, the General Fund has funds available for interim borrowing, and the Marina
Fund is awaiting insurance payout for damages incurred on the site; and
WHEREAS, the City Council of the City of Pasco has found that it is in the best interest
of the City to lend funds from the General Fund to the Marina Fund and to provide for the
repayment thereof.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PASCO, WASHINGTON that:
Authorization for Loans. The Finance Director of the City of Pasco is hereby
authorized and directed to make the following loans from the City of Pasco funds
as follows:
a. Extend the term of the original loan by one year due to delay in receipt of
insurance for damages on the site.
2. Terms and Memorialization. The effective dates of the loans shall be as listed
below. This Resolution shall constitute memorialization of these loans and their
terms.
a. Repayment is due as of November 30, 2022. The interest rate is 3.9 percent.
Be It Further Resolved, that this Resolution shall be in full force and effect upon adoption.
Resolution — Amending Interfund Loan from
General Fund to Marina Fund- 1
Page 110 of 141
PASSED by the City Council of the City of Pasco, Washington this day of December,
2021.
Saul Martinez
Mayor
ATTEST:
Debra Barham, CMC
City Clerk
Resolution — Amending Interfund Loan from
General Fund to Marina Fund- 2
APPROVED AS TO FORM:
Kerr Ferguson Law, PLLC
City Attorney
Page 111 of 141
AGENDA REPORT
FOR: City Council November 30, 2021
TO: Dave Zabell, City Manager City Council Regular
Meeting: 12/6/21
FROM: Richa Sigdel, Finance Director
Finance
SUBJECT: Tri-Cities Hispanic Chamber of Commerce American Rescue Plan Act
Funding Request
I. REFERENCE(S):
NA
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
Discussion
IIIaRivy-,1NIIVA1:7_[44IF
American Rescue Plan Act (ARPA) Fund - Up to $50,000
IV. HISTORY AND FACTS BRIEF:
In March 11, 2021, President Biden signed into law the American Rescue Plan
Act of 2021 (ARPA, HR 1319) to provide federal funding relief for American
workers, families, industries, and state and local governments. The Act provides
over $350 billion to states, counties, tribal governments, territories, and cities,
with a total of $17,464,312 allocated to the City of Pasco in two equal
installments during the calendar years 2021 and 2022.
Interim Final Rule issued with the United States Treasury allows for ARPA grant
funds to be utilized for vaccination programs.
V. DISCUSSION:
Since August 2021, the Tri-Cities Hispanic Chamber of Commerce (TCHCC) has
held 70 pop-up clinics and administered over 2,800 COVID-19 vaccination
doses. The pop-up clinics focus on making vaccinations accessible to those who
are challenged to acquire them during the week without an appointment and,
Page 112 of 141
meeting individuals where they are at including grocery stores, community
events, churches, etc.
TCHCC will continue pop-up clinics into 2022, each clinic costs $850 in staff time
for the administration and management of the events. TCHCC has requested up
to $50,000 of ARPA funding to assist with previous and continuing efforts. The
funding would be on a reimbursement basis for 2021 and 2022 activities.
Staff is requesting guidance from Council for the requested funds.
Page 113 of 141
AGENDA REPORT
FOR: City Council
TO: Dave Zabell, City Manager
FROM: Dave Zabell, City Manager
Executive
November 24, 2021
City Council Regular
Meeting: 12/6/21
SUBJECT: *Disposition of Ad Hoc Inclusion, Diversity and Equity Commission
REFERENCE(S):
Inclusivity Commission Charter - April 2018
2020 Revised Workplan
Resolution No. 3820 - Establishing Inclusivity Commission February 2018
Resolution No. 3906 - Extended Ad Hoc Commission through December 31,
2020
Resolution No. 3992 - Extended Ad Hoc Commission through December 31,
2021
PMC 2.35.010 - Board and Commission Officer, Vacancy and Removal from
Office
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
Discussion
III. FISCAL IMPACT:
40
IV. HISTORY AND FACTS BRIEF:
The Inclusivity Commission was established in February 2018 by Resolution No.
3820 as an ad hoc commission for a limited term and purpose as outlined in its
Charter, which is attached. Subsequent to recruitment, appointment and
confirmation by Council, the Inclusivity Commission conducted their first meeting
in August 2018.
The newly formed Commission began a strategic planning process in December
2018 and additional facilitated work sessions were held in the first quarter of
2019. The Commission's work plan and extension through December 31, 2020,
Page 114 of 141
along with a name change from Inclusivity Commission to Inclusion, Diversity,
and Equity Commission (IDEC) was approved by City Council on June 3, 2019,
by Resolution No. 3906.
The IDEC spent significant time building a foundational understanding of City
services and processes in addition to learning about community organizations to
further assist in their mission to "identify means to promote and embrace
diversity and inclusivity and to make such recommendations to the City Council
for action, education, and guidance to foster an environment that includes,
accepts, respects and appreciates all members of our community." In doing so
IDEC received presentations from City departments on topics such as
communications, hiring practices, public access, and training throughout 2019.
In addition, the IDEC received presentations from community organizations
including:
• Communities In Schools of Benton -Franklin
• Pasco School District
• Junior Achievement
• Downtown Pasco Development Authority
• Tri-Cities Diversity Council
IDEC conducted its first community outreach and engagement forum event in
September 2019, with further outreach and engagement efforts at community
events at the 2019 Cinco de Mayo and the Fiery Foods festivals.
During the first half of 2020, several conditions hampered the progress of the
Commission's workplan, including:
• Commission Vacancies
• COVID-19 and a State -mandated limitation of public meetings to be only
"routine and necessary" until July 2020
• Orientation of 3 new commissioners
With the lessening of restrictions the IDEC resumed a monthly remote meeting
schedule, in August 2020. The first order of business by the Commissioner was
the review of the established work plan. The work plan contemplates
considerable public outreach, requiring gatherings, visitations, exhibits and
experiences not conducive to a virtual meeting setting and challenging due to
limitations in place at that time on public gatherings.
For the reasons outlined above, IDEC was unable to meaningfully pursue the
goals and objectives of its Charter, and subsequently requested of Council
another extension through December 31, 2021 with the hope that conditions
would improve such that they could effectively prosecute their charter. Council
Page 115 of 141
extended the term of commission, and commissioners themselves, through
December 31, 2021 (Resolution No. 3992).
Most recently IDEC reviewed and made modifications to the work plan. The
modifications resulted in the realignment or removal of some established items
while also adding new items. This past September the Commission
recommended the completion of a strategic equity plan to the City Council at a
workshop meeting. Council subsequently approved funding for staff to complete
a Strategic Equity Plan in 2022 in the mid -biennium budget adjustment. The
Strategic Equity Plan will provide a road map for Council and staff including goals
and strategies for the advancing equity throughout the City of Pasco's policies,
programs, and practices and, in advancing the organizational capacity in areas
including training, public engagement, and opportunities for diverse
representation within City staff and volunteers (boards and commissions).
Finally, IDEC conducted a second community outreach forum virtually on
December 1, 2021.
V. DISCUSSION:
As outlined in Resolution No. 3992, the commission and commissioners terms
are expiring December 31, 2021. Depending on Council's direction, and as it
stands to date, two positions will be vacant due to commissioners moving out of
the area. Additionally, although monthly meetings have been held virtually
throughout the year, attendance has been difficult with 4 of 11 meetings not
achieving quorum or being cancelled due to lack of a quorum. Two of the
remaining five commissioners have not met attendance requirements as outlined
in per PMC Section 2.35.010, attached.
Staff is seeking direction from Council on the disposition of the ad hoc IDEC
Commission, below is a brief analysis of some potential options:
Options
1. Status Quo: Extend the limited term of the IDEC Commission and the
remaining members wishing to continue, to a date certain, to complete a
specified purpose. Depending on how Council views the attendance
issues and the willingness of the current remaining commissioners to
continue, the commission will require at least two new appointments.
Newly appointed commissioners will require onboarding and orientation
with the charter and existing workplan. Depending on the length of the
extension, recruitment for vacant commission seats may prove difficult -
a short extension may make recruiting a challenge.
2. Codify IDEC as a Standing Advisory Commission to the City
Council: This action would establish IDEC as a standing commission
similar to the Planning Commission, Parks and Recreation Board, or Arts
and Culture Commssion. Appointments would be a consideration, for
those ad hoc commissioners desiring to take on a longer term
Page 116 of 141
appointment, and of course to fill the two(possibly four) vacancies. Newly
appointed commissioners will require onboarding and orientation with the
charter and existing workplan. Assuming the purpose of a standing
commission may differ significantly with that of a task -oriented purpose of
the limited term ad hoc IDEC commission. This option would require
Council review and potential modification as to the purpose of the newly
established standing Commission and subsequent work by the
Commission to develop work plan fully reflective of Council's
determination as to the purpose of a standing advisory commission.
3. Incorporate or Combine IDEC with an existing board or commission
- IDEC and the relatively new Arts and Culture Commission already enjoy
some crossover in purpose and potential methods. While the early efforts
of and Arts and Culture Commission have been focused on art, events to
showcase culture and promote cultural awareness through music,
exhibitions, education, etc. are anticipated as the Commission matures
and expands fully into its mission. Modification of the Art and Culture
Commission mission and membership to include Council's intentions for
IDEC may be a consideration. Similar to option 2 above, this option would
require Council review and potential modification to explore combining the
two commissions as one, or modifications to the purpose of the Arts and
Culture Commission to incorporate an expanded mission.
4. Pause the ad hoc commission until completion of Strategic Equity
Plan: A pause of the ad hoc commission would provide time for the plan
to be completed and subsequently, provide Council time to review plan,
prioritize its goals in this area and formulate strategies before making a
decision on the future of the ad hoc commission. If so scoped, the plan
could provide specific and helpful insight as to the need and purpose of a
policy advisory body to the City Council.
5. Disband the ad hoc commission and await the outcome of the
Strategic Equity Plan: With a Strategic Equity Plan being completed in
2022, the work completed by the ad hoc commission would serve as
foundational research for the consultant. Through the planning process
staff anticipates further recommendations and strategies from community
engagement efforts. Similar to option 3 above, if so scoped, the plan could
provide specific and helpful insight as to the need and purpose of a policy
advisory body to the City Council.
Staff is seeking Council direction on the ad hoc commission, which expires
December 31, 2021. It is anticipated that this topic will be revisited at the January
10, 2022 City Council Workshop.
Page 117 of 141
CHARTER OF THE
PASCO INCLUSIVITY COMMISSION
ARTICLE I
Establishment and Name
Section 1.0 — Establishment. By Resolution No. 3820, the Pasco City Council has provided for
the establishment of the Pasco Inclusivity Commission hereinafter referred to as the
"Commission."
ARTICLE II
Mission and Goals of Commission
Section 2.1 — Mission. The primary mission of the Pasco Inclusivity Commission is to assist the
Pasco City Council in promoting inclusivity in Pasco. The Commission shall conduct such
activities, including public meetings, to identify means to promote and embrace diversity and
inclusivity and to make such recommendations to the City Council for action, education, and
guidance to foster an environment that includes, accepts, respects and appreciates all members of
our community. The Commission will be an advisory board to the City Council.
Section 2.2 — Goals and Work Plan. The goals and work plan of the Pasco Inclusivity
Commission are as follows:
1. Develop a working plan and procedures in accordance with this Charter.
2. Examine the practices and procedures of the City of Pasco to identify strategies to
create a greater feeling of inclusion and welcoming for all who live and work in
Pasco.
3. Engage with Pasco residents, interest groups, and businesses, seeking feedback on
their experiences that can improve life in Pasco.
4. Identify strategies that help the City to be more inclusive in engaging residents and
businesses that will better promote unity, equality and understanding in Pasco;
including the preparation of a report for the City Council on opportunities to
recognize and celebrate Pasco's diverse culture.
5. Identify funding strategies to implement these goals.
6. Present recommendations to the Pasco City Council on how to achieve the goals
above. Reports to the Council may be made as progress occurs; however, not less
than once per year.
Charter of the Pasco Inclusivity Commission
Page IPl§eoQ 141
ARTICLE III
Duration
Section 3.0. The Commission shall continue in duration until February 20, 2020 unless
continuation of the Commission is extended by a majority vote of the Pasco City Council no less
than ninety (90) days prior to the date of expiration (November 20, 2019). If so extended, the
term shall be extended by such period as determined by the City Council.
ARTICLE IV
Commission Members
Section 4.1 — Selection, Vacancies and Voting. The Commission shall consist of seven (7)
voting members. The Mayor shall appoint the members of the Commission with confirmation of
the appointments by the Pasco City Council as follows:
1. The Commission Chairperson shall be selected by the City Council who shall conduct
the meetings of the Commission and report to the Pasco City Council as requested or
provided below.
2. A Vice -Chair selected by a majority of the Commission shall fulfill the duties of the
Chairperson in absence of the Chairperson.
3. Commission members shall be appointed for terms of one (1) year, and may be
subject to reappointment.
4. Vacancies on the Commission shall be filled for the unexpired term of the former
member. In accordance with PMC 2.58.010, Commission members may be removed
for incompetency, incompatibility, dereliction of duty, malfeasance in office,
inefficiency, neglect of duty, or for other good cause, and membership shall be
forfeited in the event the member has four (4) absences from regular meetings within
a twelve (12) month period of time, or absences for three (3) consecutive regular
meetings.
5. The majority rule shall control commission meetings with each member having a
single vote. Commission members may not assign or grant proxies for their voting
rights.
Section 4.2 — Liaison and Staff. The City Council may appoint a City Councilmember to serve
as a non -voting liaison to the Commission. The City Council may direct the City Manager to
appoint a staff advisor who shall serve as a non -voting liaison to the Commission.
Charter of the Pasco Inclusivity Commission
Page MoB141
ARTICLE V
Meetings
Section 5.1— Commission Meetings. The Commission shall meet as necessary, but not less than
once per month, at a date and time to be determined by the Commission. A quorum shall be
required for meetings where votes are scheduled to make recommendations to the City Council.
A quorum is not required to commence a workshop meeting of the Commission. A quorum shall
be no fewer than four members.
Section 5.2 — Open Public Meetings. All Commission Meetings shall be open to the public and
notice of meetings shall be given to the extent required by law in a manner consistent with the
Open Public Meetings Act, Chapter 42.30 RCW. At each meeting any person shall have a
reasonable opportunity to address the Commission either orally or in writing.
Section 5.3 — Parliamentary Authority. The rules of Robert's Rules of Order (revised) shall
govern the Commission in all cases to which they are applicable, where they are not inconsistent
with the Charter or with the special rules of the Commission.
Section 5.4 — Minutes. Copies of the minutes of all regular or special meetings of the
Commission shall be available to any person or organization that requests them as required by
state law. The minutes of all Commission meetings shall include a record of individual votes on
all matters voted on by the Commission.
ARTICLE VI
Amendments to Charter
Section 6.1 — Proposal to Amend Charter. Any Commission member may introduce a
proposed amendment to the Charter at any meeting of which proper advance notice has been
given to members of the Commission. The notice shall include the text of the proposed
amendment and a statement to its purpose and effect.
Section 6.2 — City Council Approval of Proposed Charter Amendments. Proposed Charter
Amendments adopted by the Commission shall be submitted to the City Council for approval.
The Commission Charter may be amended only by action of the City Council.
CERTIFICATE
I, the undersigned, City Clerk of the City of Pasco, Washington (City) do hereby certify that this
Charter of the Pasco Inclusivity Commission is a true and correct original of such Charter as
authorized by action of the City Council on this 2nd day of April, 2018.
City Clerk of the City of Pasco, Washington
Charter of the Pasco Inclusivity Commission
Page P2 141
RESOLUTION NO. S'M
A RESOLUTION of the City of Pasco, Washington establishing an
Inclusivity Commission to provide recommendations to the City Council for
implementation by staff for City-wide inclusivity improvements.
WHEREAS, the City of Pasco has historically been the home for diverse cultures within our
region, creating its unique character and opportunities, as well as a source of pride for all who live
here; and
WHEREAS, the City Council of the City of Pasco desires to protect and encourage our
diverse culture, as well as to protect the constitutional rights of its citizens, including the right to be
free of discriminatory practices and the fair application of law and to demonstrate that Pasco is a
welcoming and inclusive City, where laws apply equally to all who live here, and where individuals,
families and businesses are welcome; and
WHEREAS, the City Council of the City of Pasco is honored to serve the entire community,
and seeks to provide equal protection to our residents and access to all of the City's services to those
that live here; and
WHEREAS, Article I, Section I of the Washington Constitution declares that "governments
derive their just powers from the consent of the governed, and are established to protect and maintain
individual rights"; and
WHEREAS, the Washington State Legislature has established the "Washington Law
Against Discrimination" which declares the "right to be free from discrimination because of race,
creed, color, national origin, sex, honorably discharged veteran or military status, sexual orientation,
or the presence of any sensory, mental, or physical disability or the use of a trained dog guide or
service animal by a person with a disability is recognized as and declared to be a civil right"; and
WHEREAS, the Pasco City Council, by oath, declares to uphold and support the
Constitution and laws of the State of Washington, and hereby reaffirms its support to do so for equal
benefit of all those who live here; and
WHEREAS, the Pasco City Council, to advise it in meeting these goals and responsibilities,
desires to create an ad hoc Inclusivity Commission;
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF PASCO, DOES
RESOLVE AS FOLLOWS:
Section 1. Declaration of City Council. The City of Pasco is hereby declared to be an
Inclusive City, committed to embracing diversity and promoting equality among our work force,
residents, businesses, and visitors and, hereby establishes an ad hoc Inclusivity Commission to
provide recommendations to the City Council for implementation by staff for City-wide inclusivity
improvements.
Section 2. Establishment of Pasco Inclusivity Commission. The City Council hereby
establishes a citizen ad hoc commission to be known as the "Pasco Inclusivity Commission." The
City Council further directs the City Manager to develop a charter for the Pasco Inclusivity
Inclusivity Commission Resolution
Page 1
Commission to be submitted to the City Council for adoption within sixty (60) days of the date of the
passage of this Resolution.
Section 3. Mission of Inclusivity Commission. The primary mission of the Pasco
Inclusivity Commission is to assist the Pasco City Council in promoting inclusivity in Pasco. The
Commission shall conduct such activities, including public hearings, to identify means to promote
and embrace diversity and inclusivity and to make such recommendations to the City Council for
action, education, and guidance to foster an environment that includes, accepts, respects and
appreciates all members of our community.
Section 4. Selection of Inclusivity Commission. The Pasco Inclusivity Commission shall
consist of seven (7) voting members. The Mayor shall appoint the members of the commission with
confirmation of the appointments by the Pasco City Council as follows:
1. The Commission Chairperson shall be selected by the City Council who shall conduct the
meetings of the Commission and report to the Pasco City Council as requested or
provided below.
2. A Vice -Chair selected by a majority of the Commission shall fulfill the duties of the
Chairperson in absence of the Chairperson.
3. In appointing members of the Commission, the City Council will strive to select such
members to represent the general City population in age, gender, race, ethnicity, sexual
orientation and national origin.
4. The term for service shall be one (1) year, and may be subject to reappointment.
5. The commission members or vacancies shall be in accordance with PMC 2.58.010.
6. The majority rule shall control commission meetings with each member having a single
vote.
7. Commission members may not assign or grant proxies for their voting rights.
8. The City Council may appoint a City Councilmember to serve as a non -voting liaison to
the commission. The City Council may direct the City Manager to appoint a staff advisor
who shall serve as a non -voting liaison to the commission.
Section 5. The Commission. The requirements of the commission will be as follows:
1. Meet one time per month at the date and time determined by the commission, or more
often as may be necessary.
2. Develop a working plan and procedures in accordance with the Council adopted Charter.
3. Report to the City Council as progress occurs; however, not less than an annual report to
the City Council.
4. All Commission Meetings shall be open to the public.
Inclusivity Commission Resolution
Page 2
5. All Commission members must be residents who have lived within the Pasco City limits
for at least one (1) year, or have a currently licensed business, operating within the City.
6. The Commission will issue special reports at the request of the City Council at any time
during its sitting.
7. The Commission will be an advisory board to the City Council.
Section 6. Goals of Inclusivity Commission. The goals of the Pasco Inclusivity
Commission are as follows:
l . Examine the practices and procedures of the City of Pasco to identify strategies to create
a greater feeling of inclusion and welcoming for all who live and work in Pasco.
2. Engage with Pasco residents, interest groups, and businesses, seeking feedback on their
experiences that can improve life in our community.
3. Identify strategies that help the City to be more inclusive in engaging our residents and
businesses that will better promote unity, equality and understanding in Pasco.
4. Identify funding strategies to implement these goals.
5. Provide the City Council with a report on opportunities to recognize and celebrate
Pasco's diverse culture.
6. Present recommendations to the Pasco City Council on how to achieve the goals above.
Section 7. This Commission shall expire within twenty-four (24) months of the date of
this Resolution unless extended by a majority vote of the Pasco City Council no less than ninety (90)
days prior to the date of expiration. If so extended, the term shall be extended by such period as
determined by the City Council.
Section 8. Effective Date. This Resolution shall be effective upon approval.
PASSED by the City Council of the City of Pasco this 20th day of February, 2018.
CITY OF PASCO
Matt Watkins, Mayor
A ST: APPROVED AS TO FORM:
� M/ J,/ ��J, /,/ J 6,i cc � I / / —
Daniela Erickson, City Clerk 4�and rr, City Attorney
Inclusivity Commission Resolution
Page 3
Page 123 of 141
INCLUSION, DIVERSITY AND EQUITY COMMISSION WORK PLAN
GOAL #1: Foster an environment that includes, accepts, respects and appreciates all members
of our community by promoting the city's commitment to Inclusion, Diversity and Equity.
OBJECTIVES
A. Work in conjunction with the Pasco School Board to create an Inclusivity Commission (IC)
youth subcommittee for middle and high school students.
1. Provides opportunity and forum for youth advisement on what their needs and
ideas to improve inclusion, diversity and equity in city government and the Pasco
community.
B. Create a portal on the City's website and Facebook page.
1. Promote commission work products or events and share resources that can
facilitate the mission.
C. Support and promote diverse cultural and heritage events in Pasco.
1. Promotes community engagement and inclusivity.
2. IDEC will facilitate providing survey instruments and suggestion forum to the
community, especially when translated to other languages, to help gather data
from the community.
3. Impart information on city programs and services by engaging all media to
feature efforts and increase participation.
4. Identify and partner with existing organizations and their events.
D. Hold Inclusion, Diversity and Equity meetings in the community on a quarterly basis.
1. Provides forum outside of city hall to impart the mission and work plan and, for
residents to share experiences and offer suggestions on inclusion, diversity and
equity in Pasco city government.
2. Integrate a different cultural component (food, performance, presentation) to
each meeting.
3. Establish a questionnaire consistent with other city survey instruments.
4. Solicit feedback about city government and Pasco.
5. Rotate among council districts.
GOAL #2: Help the City of Pasco be more inclusive
OBJECTIVES
A. Improve engagement with the City.
1. Identify language, technology, and other barriers to accessibility to City Council
meetings by making appropriate recommendations to City Council.
2. Assure that residency status is not a deterrent to engagement.
B. Improve educational campaigns.
Approved November 18, 2020
Page 124 of 141
1. Recommend ways to increase diversity in city campaigns and marketing tools to
reflect current community demographics as well as the desired growth.
C. Recommend ways to increase diversity in city campaigns and marketing tools to reflect
the current community demographics as well as the desired growth.
1. Provides an opportunity to use non-verbal tools to promote inclusivity and
combat exclusivity.
GOAL #3: Promote unity, equality, understanding, diversity, and inclusivity in city
government.
OBJECTIVES
A. Introduce evaluation/assessment tools.
1. Increase accountability of commissions, departments, and activities.
i. Periodically assign commission liaisons to observe and monitor City
boards, commissions and advisory committees for recommendations to
enhance inclusivity, diversity and equity.
B. Introduce annual inclusion audit and score card.
1. Rate inclusivity, diversity and equity of City -sponsored activities, employment,
and contracting.
2. Report to Administration and City Council with results and recommendations.
C. Help the City of Pasco develop a strategic equity plan.
1. Recommend policies that increase recruitment and retention of a diverse city
workforce.
2. Provide recommendations on further diversity, equity, and inclusion and anti -
racism training to all city volunteers and staff to develop a culturally competent
city government.
D. Recommend opening trainings to be accessible to the community and local business
owners looking to educate themselves on diversity, equity, and inclusion.
Approved November 18, 2020
Page 125 of 141
RESOLUTION NO. 3' ' 2-0
A RESOLUTION of the City of Pasco, Washington establishing an
Inclusivity Commission to provide recommendations to the City Council for
implementation by staff for City-wide inclusivity improvements.
WHEREAS, the City of Pasco has historically been the home for diverse cultures within our
region, creating its unique character and opportunities, as well as a source of pride for all who live
here; and
WHEREAS, the City Council of the City of Pasco desires to protect and encourage our
diverse culture, as well as to protect the constitutional rights of its citizens, including the right to be
free of discriminatory practices and the fair application of law and to demonstrate that Pasco is a
welcoming and inclusive City, where laws apply equally to all who live here, and where individuals,
families and businesses are welcome; and
WHEREAS, the City Council of the City of Pasco is honored to serve the entire community,
and seeks to provide equal protection to our residents and access to all of the City's services to those
that live here; and
WHEREAS, Article I, Section I of the Washington Constitution declares that "governments
derive their just powers from the consent of the governed, and are established to protect and maintain
individual rights"; and
WHEREAS, the Washington State Legislature has established the "Washington Law
Against Discrimination" which declares the "right to be free from discrimination because of race,
creed, color, national origin, sex, honorably discharged veteran or military status, sexual orientation,
or the presence of any sensory, mental, or physical disability or the use of a trained dog guide or
service animal by a person with a disability is recognized as and declared to be a civil right"; and
WHEREAS, the Pasco City Council, by oath, declares to uphold and support the
Constitution and laws of the State of Washington, and hereby reaffirms its support to, do so for equal
benefit of all those who live here; and
WHEREAS, the Pasco City Council, to advise it in meeting these goals and responsibilities,
desires to create an ad hoc Inclusivity Commission;
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF PASCO, DOES
RESOLVE AS FOLLOWS:
Section 1. Declaration of City Council. The City of Pasco is hereby declared to be an
Inclusive City, committed to embracing diversity and promoting equality among our work force,
residents, businesses, and visitors and, hereby establishes an ad hoc Inclusivity Commission to
provide recommendations to the City Council for implementation by staff for City-wide inclusivity
improvements.
Section 2. Establishment of Pasco Inclusivity Commission. The City Council hereby
establishes a citizen ad hoc commission to be known as the "Pasco Inclusivity Commission." The
City Council further directs the City Manager to develop a charter for the Pasco Inclusivity
Inclusivity Commission Resolution
Page 1
Commission to be submitted to the City Council for adoption within sixty (60) days of the date of the
passage of this Resolution.
Section 3. Mission of Inclusivity Commission. The primary mission of the Pasco
Inclusivity Commission is to assist the Pasco City Council in promoting inclusivity in Pasco. The
Commission shall conduct such activities, including public hearings, to identify means to promote
and embrace diversity and inclusivity and to make such recommendations to the City Council for
action, education, and guidance to foster an environment that includes, accepts, respects and
appreciates all members of our community.
Section 4. Selection of Inclusivity Commission. The Pasco Inclusivity Commission shall
consist of seven (7) voting members. The Mayor shall appoint the members of the commission with
confirmation of the appointments by the Pasco City Council as follows:
1. The Commission Chairperson shall be selected by the City Council who shall conduct the
meetings of the Commission and report to the Pasco City Council as requested or
provided below.
2. A Vice -Chair selected by a majority of the Commission shall fulfill the duties of the
Chairperson in absence of the Chairperson.
3. In appointing members of the Commission, the City Council will strive to select such
members to represent the general City population in age, gender, race, ethnicity, sexual
orientation and national origin.
4. The term for service shall be one (1) year, and may be subject to reappointment.
5. The commission members or vacancies shall be in accordance with PMC 2.58.010.
6. The majority rule shall control commission meetings with each member having a single
vote.
7. Commission members may not assign or grant proxies for their voting rights.
8. The City Council may appoint a City Councilmember to serve as a non -voting liaison to
the commission. The City Council may direct the City Manager to appoint a staff advisor
who shall serve as a non -voting liaison to the commission.
Section 5. The Commission. The requirements of the commission will be as follows:
1. Meet one time per month at the date and time determined by the commission, or more
often as may be necessary.
2. Develop a working plan and procedures in accordance with the Council adopted Charter.
3. Report to the City Council as progress occurs; however, not less than an annual report to
the City Council.
4. All Commission Meetings shall be open to the public.
Inclusivity Commission Resolution
Page 2
5. All Commission members must be residents who have lived within the Pasco City limits
for at least one (1) year, or have a currently licensed business, operating within the City.
6. The Commission will issue special reports at the request of the City Council at any time
during its sitting.
7. The Commission will be an advisory board to the City Council.
Section 6. Goals of Inclusivity Commission. The goals of the Pasco Inclusivity
Commission are as follows:
1. Examine the practices and procedures of the City of Pasco to identify strategies to create
a greater feeling of inclusion and welcoming for all who live and work in Pasco.
2. Engage with Pasco residents, interest groups, and businesses, seeking feedback on their
experiences that can improve life in our community.
3. Identify strategies that help the City to be more inclusive in engaging our residents and
businesses that will better promote unity, equality and understanding in Pasco.
4. Identify funding strategies to implement these goals.
5. Provide the City Council with a report on opportunities to recognize and celebrate
Pasco's diverse culture.
6. Present recommendations to the Pasco City Council on how to achieve the goals above.
Section 7. This Commission shall expire within twenty-four (24) months of the date of
this Resolution unless extended by a majority vote of the Pasco City Council no less than ninety (90)
days prior to the date of expiration. If so extended, the term shall be extended by such period as
determined by the City Council.
Section 8. Effective Date. This Resolution shall be effective upon approval.
PASSED by the City Council of the City of Pasco this 20th day of February, 2018.
CITY OF PASCO
Matt Watkins, Mayor
AT ST: APPROVED AS TO FORM:
�/ OR UX/J I
Daniela Erickson, City Clerk a and . rr, City Attorney
Inclusivity Commission Resolution
Page 3
RESOLUTION NO. Z `"1i O `0
A RESOLUTION of the City of Pasco, Washington, declaring the City of Pasco
an Inclusive City, amending the name to the "Pasco Inclusion, Diversity, and Equity Commission,"
extending the term of the citizen ad hoc commission, through December 31, 2020 and amending
the terms, conditions and requirements of the Pasco Inclusion, Diversity and Equity Commission.
WHEREAS, the City of Pasco has historically been the home for diverse cultures within
our region creating its unique character and opportunities, as well as a source of pride for all who
live here; and
WHEREAS, the City Council of the City of Pasco desires to protect and encourage our
diverse culture, as well as to protect the constitutional rights of its citizens, including the right to
be free of discriminatory practices and the fair application of law and to demonstrate that Pasco is
a welcoming and inclusive City, where laws apply equally to all who live here, and where
individuals, families, and businesses are welcome; and
WHEREAS, the City Council of the City of Pasco is honored to serve the entire
community and seeks to provide equal protection to our residents and access to all of the City's
services to those that live here; and
WHEREAS, Article I, Section I of the Washington Constitution declares that
"governments derive their just powers from the consent of the governed, and are established to
protect and maintain individual rights"; and
WHEREAS, the Washington State Legislature has established the "Washington Law
Against Discrimination which declares the "right to be free from discrimination because of race,
creed, color, national origin, sex, honorably discharged veteran or military status, sexual
orientation, or the presence of any sensory, mental, or physical disability or the use of a trained
dog guide or service animal by a person with a disability is recognized as and declared to be a civil
right"; and
WHEREAS, the Pasco City -Council, by oath, declares to uphold and support the
Constitution and laws of the State of Washington, and hereby reaffirms its support to do so for
equal benefit of all those who live here; and
WHEREAS, the Pasco City Council, to advise it in meeting these goals and
responsibilities, established and created a charter for an ad hoc Inclusivity Commission in May of
2018;
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF PASCO, DOES
RESOLVE AS FOLLOWS:
Section 1. Declaration of City Council. The City of Pasco is hereby declared to be an
Inclusive City, committed to embracing diversity and promoting equality among our work force,
Page 129 of 141
residents, businesses, and visitors, and established the ad hoc Inclusivity Commission in May of
2018.
Section 2. Name change of Pasco Inclusivity Commission. The City Council hereby
amends the Commission name to "Pasco Inclusion, Diversity, and Equity Commission."
Section 3. Extension of Pasco Inclusion, Diversity, and Equity Commission. The City
Council hereby extends the term of the citizen ad hoc commission, through December 31, 2020.
Section 4. Terms and Conditions for Inclusion, Diversity,°, and Inclusion Commission. The
Pasco Inclusivity Commission shall consist of seven (7) voting members. The Mayor shall appoint
the members of the commission with confirmation of the appointments by the Pasco City Counci I
as follows:
1. The Commission Chairperson shall be selected by the City Council who shall
conduct the meetings of the Commission and report to the Pasco City Council as
requested or provided below.
2. A Vice -Chair selected by a majority of the Commission shall fulfill the duties of
the Chairperson in absence of the Chairperson; and
3. In appointing members of the Commission, the City Council will strive to select
such members to represent the general population in age, gender, race, ethnicity,
sexual orientation, and national origin.
4. The term for service shall be through January 31, 2020.
5. The commission members or vacancies shall be filled in accordance with PMC
2.58.010.
6. The majority rule shall control commission meetings with each member having a
single vote.
7. Commission members may not assign or grant proxies for their voting rights.
8. The City Council may appoint a City Councihnember to serve as a non -voting
liaison to the commission. The City Council may direct the City Manager to
appoint a staff advisor who shall serve as a non -voting liaison to the commission.
Section 5. Inclusion Diversity, and Eguity Commission. The requirements of the
commission will be as follows:
1. Meet one time per month at the date and time determined by the Council, or more often as
may be necessary.
Page 130 of 141
2. Develop and implement working plan and procedures in accordance with the Council
adopted Charter.
3. Report to the City Council as progress occurs, however, not less than an annual report to
the City Council.
4. All Commission Meetings shall be open to the public.
5. All Commission members must be residents who have lived within the Pasco City limits
for at least one (1) year, or have a currently licensed business, operating within the City.
6. The Commission will issue special reports at the request of the City Council at any time
during its sitting.
7. The Commission will be an advisory board to the City Council.
Section 6. Goals of Inclusion, Diversit};, and Equity Commission. The goals of the Pasco
Inclusivity Commission are as follows:
1. Examine the practices and procedures of the City of Pasco to identify strategies to create a
greater feeling of inclusion and welcoming for all who live and work in Pasco.
2. Engage with Pasco residents, interest groups, and businesses, seeking feedback on their
experiences that can improve life in our community.
3. Identify strategies that help the City to be more inclusive in engaging our residents and
businesses that will better promote unity, equality, and understanding in Pasco.
4. Identify funding strategies to implement these goals.
5. Present recommendations to the Pasco City Council on how to achieve the goals above.
Section 7. Celebration of Diversity. The Commission shall provide the City Council with a
report on opportunities to recognize and celebrate Pasco's diverse culture.
Section 8. This Commission shall expire on December 31, 2020 unless extended by a majority
vote of the Pasco City Council no less than ninety (90) days prior to the date of expiration. If
so extended, the term shall be extended by such period as determined by the City Council..
Section 9. Effective Date. This Resolution shall be effective upon adoption.
Section 10. Amendments to Charter. City Council further directs the City Manager to amend
the charter for the Commission to reflect the aforementioned changes, to be submitted to the City
Council for adoption within sixty (60) days of the date of the passage of this Resolution.
Page 131 of 141
PASSED by the City Council of the City of Pasco this 3rd day of June, 2019.
CITY OF PASCO
Matt Watkins, Mayor
E "A m1alwww"
APPROVED AS TO FORM:
Eric F son, City Attorney
Page 132 of 141
RESOLUTION NO.3992
A RESOLUTION OF THE CITY OF PASCO, WASHINGTON,
EXTENDING THE TERM OF THE PASCO INCLUSION, DIVERSITY, AND
EQUITY COMMISSION, A CITIZEN AD HOC COMMISSION, THROUGH
DECEMBER 31, 2021.
WHEREAS, the City of Pasco has historically been the home for diverse cultures within
our region creating its unique character and opportunities, as well as a source of pride for all who
live here; and
WHEREAS, the City Council of the City of Pasco desires to protect and encourage our
diverse culture, as well as to protect the constitutional rights of its citizens, including the right to be
free of discriminatory practices and the fair application of law and to demonstrate that Pasco is a
welcoming and inclusive City, where laws apply equally to all who live here, and where
individuals, families, and businesses are welcome; and
WHEREAS, the City Council of the City of Pasco is honored to serve the entire
community and seeks to provide equal protection to our residents and access to all of the City's
services to those that live here; and
WHEREAS, Article L Section I of the Washington Constitution declares that
"governments derive their just powers from the consent of the governed, and are established to
protect and maintain individual rights"; and
WHEREAS, the Washington State Legislature has established the "Washington Law
Against Discrimination RCW 49.60 which declares the "right to be free from discrimination
because ofrace, creed, color, national origin, sex, honorably discharged veteran or military status,
sexual orientation, or the presence of any sensory, mental, or physical disability or the use of a
trained dog guide or service animal by a person with a disability is recognized as and declared to be a
civil right"; and
WHEREAS, the Pasco City Council, by oath, declares to uphold and support the
Constitution and laws of the State of Washington, and hereby reaffirms its support to do so for
equal benefit of all those who live here; and
WHEREAS, the Pasco City Council, to advise it in meeting these goals and
responsibilities, established and created a charter foran adhoc commission inMayof 2018, known
as the Inclusion, Diversity, and Equity Commission.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF PASCO, DOES
RESOLVE AS FOLLOWS:
Resolution — Extending IDEC - 1
Page 133 of 141
Section 1. Extension of Pasco Inclusion, Diversity, and Ecluity Commission. The City
Council hereby extends the term of the citizen ad hoc commission, through December 31, 2021.
Section 2. Terms and Conditions for Inclusion. Diversity, and Inclusion Commission. All
other terms and conditions provided in the Charter of the Commission through Resolution No.
3828 and amended in Resolution No. 3906 will remain the same.
Section 3. Goals of Inclusion. Diversity. and Equity Commission. The goals of the Pasco
Inclusivity Commission are as follows:
Examine the practices and procedures of the City of Pasco to identify strategies to
create a greater feeling of inclusion and welcoming for all who live and work in Pasco.
2. Engage with Pasco residents, interest groups, and businesses, seeking feedback on their
experiences that can improve life in our community.
3. Identify strategies that help the City to be more inclusive in engaging our residents and
businesses that will better promote unity, equality, and understanding in Pasco.
4. Identify funding strategies to implement these goals.
5. Present recommendations to the Pasco City Council on how to achieve the goals above.
Section 4. Celebration of Diversity. The Commission shall provide the City Council with
a report on opportunities to recognize and celebrate Pasco's diverse culture.
Section 5. This Commission shall expire on December 31, 2021 unless extended by a
majority vote of the Pasco City Council no less than ninety (90) days prior to the date of expiration.
If so extended, the term shall be extended by such period as determined by the City Council.
Section 6. Effective Date. This Resolution shall be effective upon adoption.
PASSED by the City Council of the City of Pasco, Washington this 21 st day of September,
2020.
Saul Martinez
Mayor
ATTEST:
Debra Barham, CMC
City Clerk
APPROVED AS TO FORM:
Kerr son Law, PLLC
y Attorney
Resolution — Extending IDEC - 2
Page 134 of 141
2.35.010 Vacancies and removal from office I Pasco Municipal Code
Page 1 of 1
2.35.010 Vacancies and removal from office.
The following provisions shall apply to all City -appointed members or officers of any board or commission.
Vacancies occurring otherwise than through the expiration of terms shall be filled for the unexpired terms, in
accordance with any applicable laws, by the original appointing authority. Members may be removed for
incompetency, incompatibility, dereliction of duty, malfeasance in office, inefficiency, neglect of duty, or for other
good cause, and membership shall be forfeited in the event the member has four absences from regular meetings
within a 12-month period of time, or absences from three consecutive regular meetings. [Ord. 4340, 2017; Code
1970 § 2.58.010.]
The Pasco Municipal Code is current through Ordinance 4558, passed November 15, 2021.
Disclaimer: The City Clerk's office has the official version of the Pasco Municipal Code. Users should contact the
City Clerk's office for ordinances passed subsequent to the ordinance cited above.
Note: This site does not support Internet Explorer. To view this site, Code Publishing Company recommends using
one of the following browsers: Google Chrome, Firefox, or Safari.
City Website: www.pasco-wa.gov
City Telephone: (509) 544-3080
Code Publishing Company
The Pasco Municipal Code is current through Ordinance 4558, passed November 15, 2021.
Page 135 of 141
iA"
II Pasco City Council Goals aoao-aoai
QUALITY OF LIFE
Promote a high -quality of life through quality programs, services and appropriate investment and re-
investment in community infrastructure by:
• Using Community Development Block Grant (CDBG) and other public and private capital to
revitalize older neighborhoods and safe routes to essential services.
• Continuing efforts toward designing, siting, programming needs, and site selection for a
community center and pursuing acquisition of land for future community park.
• Developing Phase I of the A Street Sporting Complex and continue efforts to provide additional
soccer and sports fields.
• Coordinating with the Pasco Public Facilities District to develop a public education campaign,
financial analysis and prepare a ballot measure concerning the development of a regional aquatic
facility for consideration by the people.
• Completing construction of a new animal control facility.
• Ongoing efforts to improve efficiency and effectiveness of public resources in the delivery of
municipal services, programs, and long-term maintenance and viability of public facilities.
• Collaborating with the Inclusion, Diversity and Equity Commission and community leaders to
enhance engagement efforts and organizational cultural competency.
• Updating design standards for the development of new neighborhoods and re -development to
promote greater neighborhood cohesion through design elements, e.g.: walkability, aesthetics,
sustainability, and community gathering spaces.
• Updating Parks and Facilities Comprehensive Plan to include: public facilities inventory, needs
assessment, level of service, and centers evaluation.
• Teaming with local and regional partners to develop a Housing Action Plan with a focus on strategies
that emphasize affordable housing.
FINANCIAL SUSTAINABILITY
Enhance the long-term financial viability, value, and service levels of services and programs, including:
• Regular evaluation of services and programs to confirm importance to community, adequacy, and
cost -benefit.
• Continuation of cost of service and recovery targets in evaluating City services.
• Ongoing evaluation of costs, processes and performance associated with delivery of City services
including customer feedback and satisfaction, staffing, facilities, and partnership opportunities.
• Instilling and promoting an organizational culture of customer service across all business lines.
• Updating policies relating to urbanization of the unincorporated islands to assure consistency with
long-range planning, community safety, and fiscal sustainability.
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COMMUNITY SAFETY
Preserve past improvements and promote future gains by:
• Developing a Comprehensive Police Strategic Master Plan through a transparent process to evaluate
future service levels of the department to assure sustainability, public safety, and crime control over
the next 5-io years.
• Collaborating with regional and community partners to evaluate and implement strategies to
reduce the incidence of homelessness.
• Leveraging and expanding partnerships to maintain and enhance behavioral health services to
community members in crisis being assisted by police and fire.
• Continuing efforts to improve police and community relations.
• Working to achieve and maintain target fire response times through operational improvements and
long-range strategic planning of facilities and staffing.
• Focusing on the long-term goal of sustaining a Washington State Rating Bureau Class 3 community
rating.
• Leveraging infrastructure database of sidewalks, streetlights and pavement conditions along with
evaluating policies and methods to address needs and inequities.
COMMUNITY TRANSPORTATION NETWORK
Promote a highly -functional multi -modal transportation network through:
• Commencement and completion of construction of the Lewis Street Overpass project.
• Continued emphasis on improvements in Road 68/I-i82/Burden Blvd. corridor to improve operation
and safety.
• Data -driven pro -active neighborhood traffic calming efforts.
• Continued collaboration with Ben Franklin Transit to enhance mobility and access.
• Completion of a Transportation System Master Plan and utilization of its recommendations to
develop policies, regulations, programs, and projects that provide for greater connectivity, strategic
investment, mobility, multi -modal systems, accessibility, efficiency and safety.
ECONOMIC VITALITY
Promote and encourage economic vitality by supporting:
• Downtown revitalization efforts of Downtown Pasco Development Authority (DPDA), post-COVID
restart, and City initiatives such as Downtown Master Plan process and sign code modifications.
• The construction of Peanuts Park and Farmers Market and continued efforts to pursue streetscape
and gateway upgrades.
• The completion of the Comprehensive Land Use Plan Update and Broadmoor Master Plan efforts,
adoption of Urban Growth Area expansion alternative, implementation of adopted long-range
planning efforts with appropriate analysis and adoption of planning actions including: zoning code
changes, phased sign code update, and development regulations and standards.
• Increased efforts to promote the community as a desirable place for commercial and industrial
development by promoting small business outreach and assistance, predictability in project review,
and excellent customer service.
• Partnerships and encouragement of Department of Natural Resources (DNR) to facilitate
development of the remaining state-owned properties at Road 68/1-182.
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• Continued coordination with the Port of Pasco to complete and implement a waterfront -zoning
plan and provide for public infrastructure.
• Active partnerships in the planning and development of strategies to promote tourism and
deployment of assets to spur economic activity.
• In concert with community partners, development of a comprehensive economic development
plan.
COMMUNITY IDENTITY
Identify opportunities to enhance community identity, cohesion and image through:
• Continued efforts of community surveying through traditional methods and the application of new
technologies.
• Providing opportunities for community engagement through boards, commissions, volunteer
opportunities, social media, forums, and other outlets.
• Enhanced inter -agency and constituent coordination developed during the pandemic.
• Continued efforts of the community identity/image enhancement campaign to include promotion
of community and organizational successes.
• Enhanced participation and support of cultural events occurring within the community.
• Support of the Arts and Culture Commission in promoting unity and the celebration of diversity
through art and culture programs.
For more information, visit www.pasco-wa.gov/councilgoals
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Cit Of
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CALIDAD DE VIDA
Promover una vida de buena calidad a traves de programas de calidad, servicios e inversiones y
reinversiones adecuadas en la infraestructura de la comunidad al:
• Utilizar una Community Development Block Grant (CDBG) (Concesi6n de Ayuda Federal para el
Desarrollo Comunitario) y otro capital publico y privado para renovar las vecindades antiguas y las
rutas seguras a los servicios esenciales.
• Continuar los esfuerzos hacia el diseno, las obras de construcci6n, las necesidades programaticas, y
la elecci6n de dichas obras de construccion, para un centro comunitario y comprar el terreno para
un futuro parque comunitario.
• Desarrollar la lera Fase del Sporting Complex (Complejo Deportivo) de la Calle A y continuar los
esfuerzos de proporcionar mas campos de ffitbol y de otros deportes.
• Coordinar con el Pasco Public Facilities District (Distrito de las Instalaciones Pfiblicas de Pasco) para
desarrollar una campana de educaci6n pfiblica, un analisis financiero, y preparar una propuesta
sobre el desarrollo de una instalaci6n acuatica regional para que sea considerada por el publico.
• Terminar la construccion de una nueva instalacion para el control de animales.
• Continuar los esfuerzos para mejorar la eficienciay la eficacia de los recursos pfiblicos en la entrega
de servicios municipales, programas, y el mantenimiento y la viabilidad a largo plazo de
instalaciones publicas.
• Colaborar con la Inclusion, Diversity and Equity Commission (Comisi6n de Inclusion, Diversidad,y
Equidad) y con los lideres comunitarios para mejorar los esfuerzos de participaci6n y la capacidad
cultural organizacional.
• Actualizar los estandares de diseno para el desarrollo de nuevas vecindades y el redesarrollo para
promover mas cohesion de las vecindades a traves de elementos de diseno, p. ej.: viabilidad peatonal,
evaluaci6n de las necesidades, sustentabilidad, y lugares donde se puedan reunir los miembros de
la comunidad.
• Actualizar el Parks and Facilities Comprehensive Plan (Plan Comprehensivo de los Parques y las
Instalaciones) para que incluya: un inventario de instalaciones publicas, una evaluacion de las
necesidades, el nivel de servicio, y la evaluacion del centro.
• Trabajar en equip con colaboradores regionales para desarrollar un Housing Action Plan (Plan de
Acci6n para Viviendas) con un enfoque en las estrategias que enfatizan viviendas econ6micas.
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Mejorar la sustentabilidad financiera a largo plazo, el valor,y los niveles de serviciosy programas,
incluyendo:
La evaluacion regular de los servicios y de los programas para confirmar la importancia de la
comunidad, la capitalizaci6n adecuada, y el costo-beneficio.
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• La continuacion del costo por el servicio y de las metas de recuperacion al evaluar los servicios de la
Ciudad.
• La evaluacion continua de los costos, los procesos y el desempeno relacionado con la entrega de los
servicios de la Ciudad incluyendo la retroalimentacion y la satisfaccion del cliente, el personal, las
instalaciones, y las oportunidades colaborativas.
• Inculcary promover una cultura organizacional de servicio al cliente a to largo de todas las lineas de
negocio.
• Actualizar las politicas relacionadas con la urbanizacion de las islas no incorporadas para asegurar
consistencia con la planificacion a largo plazo, la seguridad comunitaria, y la sustentabilidad fiscal.
SEGURIDAD COMUNITARIA
Preservar las mejorias anteriores y promover las ganancias futuras al:
• Desarrollar un Comprehensive Police Strategic Master Plan (Plan Maestro Estrategico
Comprehensivo Policial) a traves de un proceso transparente para evaluar los niveles futuros de
servicio del departamento para asegurar sustentabilidad, seguridad pfiblica, y control de crimenes
durante los siguientes 5-io anos.
• Trabajar con colaboradores regionales y comunitarios para evaluar e implementar estrategias para
reducir los casos de personas sin techo.
• Hacer use y ampliar las colaboraciones para mantenery mejorar los servicios de salud conductual a
los miembros de la comunidad que se encuentran en medio de una crisis, ayudados por la policiay
por los bomberos.
• Continuar los esfuerzos para mejorar la relacion con la policiay con la comunidad.
• Trabajar para lograr y mantener el tiempo de reaccion de los bomberos a traves de mejorias
operacionales y la planificacion estrategica de instalaciones y personal a largo plazo.
• Enfocarse en la meta a largo plazo de mantener una clasificacion de la comunidad Clase 3 del
Washington State Rating Bureau (Departamento de Clasificacion del Estado de Washington).
• Utilizar la base de datos de la infraestructura de las banquetas, los faroles, y las condiciones del
pavimento, como tambien evaluar las politicas y los metodos para tratar las necesidades y las
injusticias.
RED DE TRANSPORTE COMUNITARIO
Promover una red de transporte extremadamente funcional y multimodal a traves de:
• El comienzo y el termino de la construccion del proyecto Lewis Street Overpass.
• El enfasis continuo en las mejorias de la ruta Road 68/I-i82/Burden Blvd. para mejorar la operaciony
la seguridad.
• Los esfuerzos proactivos basados en datos para calmar el trafico en las vecindades.
• La colaboracion continua con Ben Franklin Transit para mejorar la movilidad y el acceso.
• El termino del Transportation System Master Plan (Plan Maestro del Sistema de Transporte) y la
utilizacion de sus recomendaciones para desarrollar politicas, reglas, programas, y proyectos que
proporcionan mas conectividad, inversiones estrategicas, movilidad, sistemas multimodales,
accesibilidad, eficiencia, y seguridad.
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VITALIDAD ECONOMICA
Promovery motivar la vitalidad economica al apoyar:
• Los esfuerzos de renovacion de la Downtown Pasco Development Authority (DPDA) (Autoridad de
Desarrollo del Centro de Pasco), el reinicio despues de COVID,y las iniciativas de la Ciudad como el
proceso del Downtown Master Plan (Plan Maestro del Centro)y las modificaciones de los codigos de
anuncios.
• La construccion del Peanuts Park and Farmers Market (Parque Peanuts y el Mercado) y los esfuerzos
continuos para discutir paisajes urbanosy actualizaciones de entradas.
• El termino de los esfuerzos de la Comprehensive Land Use Plan Update (Actualizacion
Comprehensiva del Uso de Terrenos) y los esfuerzos del Broadmoor Master Plan (Plan Maestro de
Broadmoor), la adopcion de la alternativa de la expansion de Urban Growth Area (Area del
Crecimiento Urbano), la implementacion de los esfuerzos de planificacion a largo plazo con los
analisis adecuados y la adopcion de acciones de planificacion incluyendo: los cambios a los codigos
de zonas, la actualizacion de los codigos de los anuncios de las fases, y el desarrollo de las reglas y los
estandares.
• Mas esfuerzos para promover a la comunidad como un lugar atractivo para el desarrollo comercial
e industrial al fomentar el alcance y la ayuda a los negocios pequenos, la predictibilidad en la
revision de proyectos, y un excelente servicio al cliente.
• Las colaboraciones y la motivacion del Department of Natural Resources (DNR) (Departamento de
Recursos Naturales) para facilitar el desarrollo de las propiedades restantes del estado en Road 68/I-
182.
• La coordinacion continua con el Port of Pasco (Puerto de Pasco) para terminar e implementar un
plan de zonas costeras y proporcionar una infraestructura publica.
• Las colaboraciones activas en la planificaciony el desarrollo de estrategias para promover el turismo
y la utilizacion de recursos para estimular actividad economica.
• Junto con los colaboradores de la comunidad, crear un plan comprehensivo de desarrollo
economico.
IDENTIDAD COMUNITARIA
Identificar oportunidades para mejorar la identidad comunitaria, la cohesion,y la imagen a traves de:
• Los esfuerzos continuos para evaluar a la comunidad a traves de los metodos tradicionales y la
aplicacion de nuevas tecnologias.
• Proporcionar oportunidades para la involucracion comunitaria a traves de mesas directivas,
comisiones, oportunidades para voluntarios, medios sociales, foros, y otros medios.
• Una mejor coordinacion entre las agenciasy los constituyentes desarrollada durante la pandemica.
• Los esfuerzos continuos de campanas para la mejoria de la identidad/imagen comunitaria que
promuevan a la comunidad y a los exitos organizacionales.
• Una mejor participacion y apoyo de los eventos culturales llevados a cabo dentro de la comunidad.
• El apoyo de la Arts and Culture Commission (Comision de Artes y Cultura) al promover la unidad y
celebrar la diversidad a traves de programas de arte y cultura.
Para mas informacion, visite www.pasco-wa.gov/councilgoals
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