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HomeMy WebLinkAbout2021.12.06 Council Meeting PacketPage 7-23 City Of ,gip Pasco Washington AGENDA City Council Regular Meeting 7:00 PM - Monday, December 6, 2021 City Council Chambers & GoToWebinar 1. MEETING INSTRUCTIONS for REMOTE ACCESS - Governor Inslee's Heathy Washington - Roadmap to Recovery, Phase 3 made in response to the COVID-19 emergency, currently allows for partial "in -person" meetings. Members of the public wishing to attend City Council meetings in -person will need to follow the Governor's protocol outlined in Proclamation No. 20-28.15. Individuals, who would like to provide public comment remotely, may continue to do so by filling out the online form via the City's website (www.pasco- wa.gov/publiccomment) to obtain access information to comment. Requests to comment in meetings must be received by 4:00 p.m. on the day of each meeting. To listen to the meeting via phone, call (213) 929-4212 and use access code 398-399-253. City Council meetings are broadcast live on PSC-TV Channel 191 on Charter/Spectrum Cable in Pasco and Richland and streamed at www.pasco- wa.gov/psctvlive and on the City's Facebook page at www.facebook.com/citvofPasco. 2. CALL TO ORDER 3. ROLL CALL (a) Pledge of Allegiance 4. CONSENT AGENDA - All items listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by roll call vote as one motion (in the form listed below). There will be no separate discussion of these items. If further discussion is desired by Council members or the public, the item may be removed from the Consent Agenda to the Regular Agenda and considered separately. (a) Approval of Meeting Minutes Page 1 of 141 To approve the minutes of the Pasco City Council Special Workshop and Regular Meeting held on November 15, 2021, Special Meeting and Regular Workshop held on November 22, 2021, and Special Meeting held on December 3, 2021. 24 - 25 (b) Bills and Communications To approve claims in the total amount of $7,005,030.18 ($5,454,781.34 in Check Nos. 245064-245449; $654,978.00 in Electronic Transfer Nos. 833598-833607, 833611-833621, 833631-833652, 833656- 833726, 833732-833786, 833794-833814, 833816-833908, 833943- 833944; $8,103.84 in Check Nos. 53793-53798; $887167.00 in Electronic Transfer Nos. 30168374-30168908). 26 - 31 (c) Ordinances - Establish American Rescue Plan Act (ARPA) Fund and Budget Supplement To adopt Ordinance No.4564, establishing a special revenue fund for the receipt and permitted use of the American Rescue Plan Act funds, create PMC Chapter 3.143 "ARPA Fund," and further, authorize publication by summary only. To adopt Ordinance No. 4565, amending the 2021-2022 Biennial Operation Budget of the City of Pasco, Washington by providing supplement thereto; to provide additional appropriation in the City's General Fund and American Rescue Plan Act Fund for American Rescue Plan Act Grant related activity, and further, authorize publication by summary only. 32 - 66 (d) Resolutions - Amendment of Agreements for American Rescue Plan Act Grants To approve Resolution No. 4127, approving an amendment to the agreement with the Basin Disposal Inc. of Franklin County, a Washington State utility provider, for the Utility Assistance Program with American Rescue Plan Act funds. To approve Resolution No. 4128, approving an amendment to the agreement with the Public Utility District No. 1 of Franklin County, a Washington State utility provider, for the Utility Assistance Program with American Rescue Plan Act funds. To approve Resolution No. 4129, approving Amendment No. 2 to the agreement with the Pasco Chamber of Commerce, a Washington State Non -Profit Corporation, for the Business Support Program with American Rescue Plan Act funds. 67 - 68 (e) December 2021 Council Meeting Cancellations Page 2 of 141 To approve the cancellation of the December 13 and 27 Council Workshop Meetings and December 20 Council Regular Meeting. 69 - 71 (f) Historic Preservation Commission Appointment & Reappointment To confirm the Mayor's reappointment of Marilynn Baker to Position No.3 with a term from August 2, 2021 to August 1, 2024, and the appointment of Darlene Sarte to Position No. 4 with a term from December 6, 2021 to August 1, 2024, on the Historic Preservation Commission. 72 - 74 (g) Parks & Recreation Advisory Board Appointment To confirm the Mayor's appointment of Shane Arnott to Position No. 2 on the Parks & Recreation Advisory Board, from December 6, 2021 to February 2, 2023. 75 - 77 (h) Franklin County Mosquito Control District Board of Trustees Reappointment To confirm Mayor Martinez's reappointment of Stephen Boothe to represent the City of Pasco on the Franklin County Mosquito Control District Board of Trustees from January 1, 2022 through December 31, 2023. (RC) MOTION: I move to approve the Consent Agenda as read. 5. OATHS OF OFFICE - COUNCILMEMBERS (a) Judge Stilwill to Administer the Oaths of Office for Recently Re- elected Councilmembers Blanche Barajas, Pete Serrano, Craig Maloney and Newly Elected Councilmember Nikki Torres. 6. RECOGNITION OF MAYOR MARTINEZ SERVICE (followed by a short recess for refreshments) 7. ORDINANCE CONFIRMING REAPPOINTMENT OF PASCO MUNICIPAL JUDGE 78 - 86 (a) *Ordinance - Reappointment of Pasco Municipal Court Judge MOTION: I move to adopt Ordinance No. 4566, confirming the City Manager's reappointment of Craig Stilwill as Municipal Court Judge, affixing the compensation of the Municipal Court Judge and Judge Pro Tem, and Authorizing the City Manager to execute a Personal Services Agreement for Judge Stilwill's Judicial Services. Upon approval of the reappointment, Judge Stilwill will receive the Oath of Office of Judge for 2022-2025. Page 3 of 141 8. PROCLAMATIONS AND ACKNOWLEDGEMENTS 9. VISITORS - OTHER THAN AGENDA ITEMS - This item is provided to allow citizens the opportunity to bring items to the attention of the City Council or to express an opinion on an issue. Its purpose is not to provide a venue for debate or for the posing of questions with the expectation of an immediate response. Some questions require consideration by Council over time and after a deliberative process with input from a number of different sources; some questions are best directed to staff members who have access to specific information. Citizen comments will normally be limited to three minutes each by the Mayor. Those with lengthy messages are invited to summarize their comments and/or submit written information for consideration by the Council outside of formal meetings. 10. REPORTS FROM COMMITTEES AND/OR OFFICERS (a) Verbal Reports from Councilmembers 87 - 89 (b) 2021-2022 Biennium Financial Update 11. HEARINGS AND COUNCIL ACTION ON ORDINANCES AND RESOLUTIONS RELATING THERETO 90 - 102 (a) Public Meeting & Resolution -Accepting a Notice of Intent for Port of Pasco - Reimann Industrial Center Annexation (ANX 2021-006) CONDUCT A PUBLIC MEETING MOTION:I move to approve Resolution No.4130, accepting a notice of intent to commence annexation proceedings for the Reimann Industrial Center annexation, providing a determination on the boundary to be annexed, and whether simultaneous zoning and the assumption of bonded indebtedness will be required. 12. ORDINANCES AND RESOLUTIONS NOT RELATING TO HEARINGS 103 - 107 (a) Resolution/Ordinance - Pasco Public Facilities District Grant MOTION: I move to approve Resolution No. 4130, approving a grant to the Pasco Public Facilities District for $60,000 for continued operations. MOTION: I move to adopt Ordinance No. 4567, amending the 2021- 2022 Biennial Budget of the City of Pasco by providing supplement thereto; to provide operational support to Pasco Public Facilities District from its General Fund. Page 4 of 141 108 - 111 (b) *Resolution - Interfund Loan Extension MOTION: I move to approve Resolution No. 4131, amending an interfund loan from the General Fund to the Marina Fund authorized by Resolution No. 3922. 13. UNFINISHED BUSINESS 14. NEW BUSINESS 112 - 113 (a) *Tri-Cities Hispanic Chamber of Commerce American Rescue Plan Act Funding Request 114 - 135 (b) *Disposition of Ad Hoc Inclusion, Diversity and Equity Commission liF11111111111111►Yi I &Ys] 44 W_10I x011,921] 6Y9i11:14 Eel► 16. EXECUTIVE SESSION 17. ADJOURNMENT 18. ADDITIONAL NOTES (a) (RC) Roll Call Vote Required * Item not previously discussed Q Quasi -Judicial Matter MF# "Master File #...." 136 - 141 (b) Adopted 2020-2021 Council Goals (Reference Only) (c) REMINDERS • Thursday, December 9th, 7:00 PM: Ben Franklin Transit Board Meeting — Transit Facility (COUNCILMEMBER RUBEN ALVARADO, Rep.; COUNCILMEMBER ZAHRA ROACH, Alt.) This meeting is broadcast live on PSC-TV Channel 191 on Charter/Spectrum Cable in Pasco and Richland and streamed at www.pasco-wa.gov/psctvlive. Audio equipment available for the hearing impaired; contact the Clerk for assistance. Servicio de interprete puede estar disponible con aviso. Por favor avisa la Secretaria Municipal dos dias antes para garantizar la disponibilidad. (Spanish language interpreter service may be Page 5 of 141 provided upon request. Please provide two business day's notice to the City Clerk to ensure availability.) Page 6 of 141 AGENDA REPORT FOR: City Council TO: Dave Zabell, City Manager FROM: Debra Barham, City Clerk Administrative & Community Services SUBJECT: Approval of Meeting Minutes I. REFERENCE(S): 11.15.21, 11.22.21 & 12.3.21 Draft Council Minutes December 1, 2021 City Council Regular Meeting: 12/6/21 II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: To approve the minutes of the Pasco City Council Special Workshop and Regular Meeting held on November 15, 2021, Special Meeting and Regular Workshop held on November 22, 2021, and Special Meeting held on December 3, 2021. III. FISCAL IMPACT: 116*9111 4lei LI I Page 7 of 141 City of ,gyp Pasco Washington MINUTES City Council Workshop Meeting 6:00 PM - Monday, November 15, 2021 City Council Chambers & GoToWebinar CALL TO ORDER The special workshop meeting was called to order at 6:00 PM by Saul Martinez, Mayor. ROLL CALL Councilmembers present: Ruben Alvarado, Blanche Barajas, Craig Maloney, Saul Martinez, David Milne, and Pete Serrano. Councilmembers absent: Zahra Roach. Staff present: Dave Zabell, City Manager; Adam Lincoln, Deputy City Manager; Colleen Chapin, Human Resources Director; Craig Briggs, Acting City Attorney; Bob Gear, Fire Chief; Zach Ratkai, Administrative & Community Services Director; Ken Roske, Police Chief; Richa Sigdel, Finance Director; Rick White, Community & Economic Development Director; Steve Worley, Public Works Director; and Debby Barham, City Clerk. The meeting was opened with the Pledge of Allegiance. ITEMS FOR DISCUSSION 2021-2022 Proposed Mid -Biennium Budget Adjustment Mr. Zabell opened the presentation with in overview of the 2021-2022 Mid -Biennium Budgets (operating and capital projects) adjustments. Then he turned the presentation over to Finance Director Sigdel who provided additional details related to the proposed mid -biennium adjustments to the City's Operating and Capital Projects Budgets. Mr. Maloney applauded staff for the preparation of the mid -biennium budgets adjustments and for all the work staff completed during the many challenges caused by the COVID-19 pandemic. P1RggE8 bfA 21 Update Capital Improvement Plan (CIP) 2021-2027 Ms. Sigdel stated that based on the previous discussion with Council, staff prepared an analysis of prior years submission of the Capital Improvements Plan (CIP) and was provided in the agenda report. Mr. Maloney stated that the analysis that staff provided did not quite answer his questions and he asked about the increased cost of the proposed projects, what projects are new to the plan and he recommended that the plan should be forward thinking. Mr. Zabell responded by reviewing the proposed 2022-2027 CIP, noting that the CIP changes as new information is received through a multitude of analyses and as master plans are developed. The CIP is a living document and as projects are developed and readied for construction changes will be made to the CIP. Mr. Worley confirmed that the information that staff has today is greater and more detailed than what was known a year ago. Mr. Maloney reiterated that the CIP should be forward thinking and it is better to add those projects that may have a lot of uncertainty and could be removed as opposed to adding projects at a later date. ADJOURNMENT There being no further business, the meeting was adjourned at 7:08 PM. PASSED and APPROVED this _ day of 20_ :Z61T/ 4 13 Saul Martinez, Mayor Debra Barham, City Clerk P1RggE92)b1 21 City of ,gyp Pasco Washington MINUTES City Council Regular Meeting 7:00 PM - Monday, November 15, 2021 City Council Chambers & GoToWebinar CALL TO ORDER The meeting was called to order at 7:08 PM by Saul Martinez, Mayor. ROLL CALL Councilmembers present: Ruben Alvarado, Blanche Barajas, Craig Maloney, Saul Martinez, David Milne, and Pete Serrano. Councilmembers absent: Zahra Roach. Staff present: Dave Zabell, City Manager; Adam Lincoln, Deputy City Manager; Colleen Chapin, Human Resources Director; Craig Briggs, Acting City Attorney; Bob Gear, Fire Chief; Zach Ratkai, Administrative & Community Services Director; Ken Roske, Police Chief; Richa Sigdel, Finance Director; Rick White, Community & Economic Development Director; Steve Worley, Public Works Director; and Debby Barham, City Clerk. CONSENT AGENDA Approval of Meeting Minutes To approve the minutes of the Pasco City Council Meeting held on November 1, 2021 and Workshop held on November 8, 2021. Bills and Communications To approve claims in the total amount of $4,168,459.53 ($3,124,733.57 in Check Nos. 244811-245063; $161,400.19 in Electronic Transfer Nos. 833653-833655, 833727-833731; $17,416.60 in Check Nos. 53781- 53792; $864,772.16 in Electronic Transfer Nos. 30167844-30168373; $137.01 in Electronic Transfer Nos. 835). PRRgdcic36fTA1 To approve bad debt write-off for Utility Billing, Ambulance, Cemetery, General Accounts, Miscellaneous Accounts, and Municipal Court (non- criminal, criminal, and parking) accounts receivable in the total amount of $95,071.88 and, of that amount, authorize $0.00 to be turned over for collection. Ordinance - Amending PMC Chapter 10.70 "Parking - Streets Restricted" To adopt Ordinance No. 4557, amending Section 10.70.080 "Schedule III — Parking Prohibited at All Times on Certain Streets" and Section 10.70.090 "Schedule IV - Parking Prohibited During Certain Hours on Certain Streets" of the Pasco Municipal Code. Resolution - 2022 Legislative Priorities To approve Resolution No. 4115, declaring the City's legislative priorities for the 2022 session of the Washington State Legislature. Resolution - Setting Public Hearing for Vacating a Portion of East Pueblo Street (VAC 2021-003) To approve Resolution No. 4116, setting the time and date to conduct a public hearing to consider vacating a portion of East Pueblo Street. Resolution - Amendment to Mid Columbia Library Agreement To approve Resolution No.4117, amending the Interlocal Cooperation Agreement between City of Pasco and Mid -Columbia Libraries, and authorize the City Manager to execute the amendment. Resolution - Amendment No. 4 to Professional Services Agreement for the West Pasco Water Treatment Plant Improvements Phase 1 with RH2 Engineering To approve Resolution No. 4118, authorizing execution of Amendment No. 4 for the Professional Services Agreement with RH2 Engineering, Inc. for the West Pasco Water Treatment Plant Improvements Phase 1. Resolution - Professional Services Supplemental Agreement No. 4 with J-U-B Engineers, Inc. for Lewis Street Overpass Project To approve Resolution No. 4119, authorizing the City Manager to execute Supplement No. 4 for the Professional Services Agreement with J-U-B ENGINEERS, Inc. for the Lewis Street Overpass project. MOTION: Mayor Pro Tern Barajas moved to approve the Consent Agenda as read. Mr. Serrano seconded. Motion carried by unanimous Roll Call vote. Pd12adf1A 1 VISITORS - OTHER THAN AGENDA ITEMS Mr. Jeffrey Robinson, Inclusion, Diversity & Equity Commission (IDEC) Chair and Pasco resident, formally invited Council and staff to a special virtual IDEC meeting scheduled for December 1, 2021, at 5:30 PM. Mr. Robinson also expressed appreciation to Mayor Martinez for his leadership during his two years as the Mayor of the City of Pasco. Mr. Pedro Torres, downtown Pasco business owner, stated that he was speaking on behalf of a group of downtown Pasco business owners and expressed concern regarding recent crimes committed in downtown Pasco. He stated that the group was asking for additional police presence in the downtown area and they also asked for better street lighting in downtown area. Mr. Zabell stated that the Pasco Chief of Police has assigned a police officer to assist with the concerns of the downtown Pasco business owners. He also noted that street lighting will be addressed through the Lewis Street Corridor Improvements project from Second Avenue up to Fifth Avenue. Mr. Zabell suggested that staff will report back to Council within a month about this situation. REPORTS FROM COMMITTEES AND/OR OFFICERS Verbal Reports from Councilmembers Mr. Serrano commented on the City's Veteran's Day event he attended and expressed appreciation to staff for preparing a successful event. American Rescue Plan Act Projects List Update Ms. Sigdel provided an update regarding the American Rescue Program Act (ARPA) list of projects prepared by staff. She first commented on currently funded projects; next, she commented on the outstanding projects recommended to receive ARPA funding; and lastly, she commented on the remaining projects on the list that may receive funding through other funding sources. Ms. Sigdel stated that staff is seeking direction from Council regarding the proposed funding for the Water Capital projects, as well as discussion on the ARPA funding recommendations made by staff. Mr. Serrano recommended that the Water Capital projects be fully funded as it affects all rate payers and best serves the City as a whole. PRKgv3 fw Mr. Maloney recommended allocating ARPA funding for projects that cannot be funded through the General Fund such as the Life Safety Program for the downtown Pasco business/property owners. Ms. Sigdel reiterated the use of the ARPA funds through local governments must be documented to confirm the recipients of this funding were negatively economically impacted by the COVID-19 pandemic. Mayor Martinez expressed support to fully funding the Water Capital projects and for those projects that help those businesses and individuals who were economically negatively affected by the COVID-19 pandemic. HEARINGS AND COUNCIL ACTION ON ORDINANCES AND RESOLUTIONS RELATING THERETO Ordinance - 2022 Ad Valorem Tax Levy and General Fund Revenue Review Ms. Sigdel provided a brief history on the Ad Valorem (property) tax and Washington State requirements for assessing property tax. She stated that the City of Pasco's General Fund revenue is doing very well, noting that the revenue has increased by 27 percent since 2017. She explained how a homeowners' property tax bill is divided up, as well how the sales tax is allocated. Mayor Martinez declared the Public Hearing open to consider the proposed 2022 Ad Valorem Property Tax Levy at 7:57 PM. Following three calls for comments, and there being none, Mayor Martinez declared the Public Hearing closed at 7:58 PM. MOTION: Mayor Pro Tern Barajas moved to adopt Ordinance No. 4558, providing for an increase in the regular property taxes of the City for levy in 2021 and collection in the 2022 tax year; preserving levy capacity for future years; and providing for related matters and, further, authorize publication by summary only. Mr. Serrano seconded. Motion carried unanimously. Public Meeting & Resolution - Accepting a Notice of Thanksgiving Partnership Intent to Commence Annexation Proceedings (ANX 2021-002) Mr. White explained the requirement to conduct a public meeting for a petition to annex into the City of Pasco and the next steps if Council approves of the notice of intent to commence the annexation proceedings. P d31c3dfTA1 Mayor Martinez opened the public meeting for the Thanksgiving Partnership petition to annex property into the City and closed the public meeting as no one asked to speak to this item. MOTION: Mayor Pro Tern Barajas moved the City Council approve Resolution No. 4120, accepting a notice of intent to commence annexation proceedings for the Thanksgiving Partnership annexation, providing a determination on the boundary to be annexed, and whether simultaneous zoning and the assumption of bonded indebtedness will be required. Mr. Serrano seconded. Motion carried unanimously. ORDINANCES AND RESOLUTIONS NOT RELATING TO HEARINGS Resolution - Basin Disposal Inc. 2022 Proposed Rate Increase Mr. Worley provided a brief report on the recent meeting that the Council subcommittee, City staff and BDI, Inc. staff held regarding the proposed solid waste collections and disposal services rate increases. He also noted that there is a Senior Citizen Low -Income Program to help with the utility fees. Mayor Martinez commented that proposed rate increases and stated that they were fair based on the recent rate of inflation. MOTION: Mayor Pro Tern Barajas moved to approve Resolution No. 4121, approving a rate increase for solid waste collections and disposal services by Basin Disposal Inc. Mr. Serrano seconded. Motion carried unanimously. Resolution - Approving 2022-2025 Collective Bargaining Agreement with IUOE, Local No. 280 Mr. Zabell provided a brief report on the IUOE, Local No. 280 and their proposed four-year collective bargaining agreement. MOTION: Mayor Pro Tern Barajas moved to approve Resolution No. 4122, approving the 2022-2025 Collective Bargaining Agreement with the International Union of Operating Engineers, Local No. 280 and, further, authorize the City Manager to execute the agreement. Mr. Milne seconded. Motion carried unanimously. Resolution - Acceptance of Work for Fire Station No. 84 and Fire Headquarters Fire Chief Gear provided a brief presentation of the recently completed building housing the Pasco Fire Station No. 84 and Fire Administration Headquarters. Pad'bc3dfTA1 MOTION: Mayor Pro Tern Barajas moved to approve Resolution No. 4123, accepting the work performed by Jackson Contractor Group, Inc. under contract for the City of Pasco's new Fire Station No. 84 and Fire Administration Headquarters. Mr. Serrano seconded. Motion carried unanimously. Resolution - Setting a Public Meeting for Port of Pasco - Reimann Industrial Center Annexation (ANX 2021-006) Mr. White discussed the petition the City received from the Port of Pasco seeking to annex property into the City and outlined the annexation process. MOTION: Mayor Pro Tern Barajas moved to approve Resolution No. 4124, setting 7:00 PM, December 6, 2021, as the time and date for a public meeting to consider the Port of Pasco notice of intent to commence annexation proceedings for the Reimann Industrial Center annexation. Mr. Serrano seconded. Motion carried unanimously. LT, IRis]44W_1ZIx011,92116*8111:14Is] ►I Mr. Zabell asked Fire Chief Gear to report on cold weather sheltering during the next months for the duration of winter. Chief Gear provided an update and also commented on the Tri Cities Union Gospel Center, a key partner with the City in providing shelter to the homeless. Mayor Martinez and Chief Gear spoke about the battery replacement program for smoke detectors. RECESS Mayor Martinez called a five-minute recess at 8:30 PM. Council adjourned into Executive Session at 8:35 PM for 10 minutes to discuss with legal counsel about current or potential litigation per RCW 42.30.110(1)(i) with the City Manager, Deputy City Manager and the City Attorney. Mayor Martinez called the meeting back to order at 8:45 PM. ADJOURNMENT There being no further business, the meeting was adjourned at 8:45 PM. P dTDc3dfTA1 PASSED and APPROVED this APPROVED: Saul Martinez, Mayor day of , 20_ ATTEST: Debra Barham, City Clerk City of ,gyp Pasco Washington MINUTES City Council Special Meeting 6:00 PM - Monday, November 22, 2021 City Council Chambers & GoToWebinar CALL TO ORDER The meeting was called to order at 7:00 PM by Saul Martinez, Mayor. ROLL CALL Councilmembers present: Ruben Alvarado, Blanche Barajas, Craig Maloney, Saul Martinez, David Milne, Zahra Roach, and Pete Serrano. Staff present: Dave Zabell, City Manager; Adam Lincoln, Deputy City Manager; Colleen Chapin, Human Resources Director; Eric Ferguson, City Attorney; Bob Gear, Fire Chief; Ken Roske, Police Chief; Richa Sigdel, Finance Director; Rick White, Community & Economic Development Director; Steve Worley, Public Works Director; and Debby Barham, City Clerk. The meeting was opened with the Pledge of Allegiance. HEARINGS AND COUNCIL ACTION ON ORDINANCES AND RESOLUTIONS RELATING THERETO Ordinances - 2021-2022 Mid -Biennium Budgets Adjustments Ms. Sigdel provided a brief update regarding the proposed adjustments to the 2021-2022 Mid -Biennial Operating and Capital Projects Budgets, which were discussed during the November 15, 2021, Special Workshop meeting and were included in the proposed ordinances. Mayor Martinez declared the Public Hearing open to consider the proposed 2021-2022 Biennial Operating and Capital Projects Budgets' adjustments at 6.10 PM. Following three calls for comments, and there being none, Mayor Martinez declared the Public Hearing closed at 6.10 PM. P d71c3df1X1 MOTION: Mayor Pro Tern Barajas moved to adopt Ordinance No. 4559, adjusting the 2021-2022 Biennial Operating Budget of the City of Pasco by providing supplement thereto; by appropriating revenue received in excess of estimated revenues for the current year and by providing transfers and adjustment authority and, further, authorize publication by summary only. Mr. Milne seconded. Motion carried unanimously. MOTION: Mayor Pro Tern Barajas moved to adopt Ordinance No. 4560, adopting the City of Pasco, Washington Mid Biennial adjustment to Capital Projects Budget for the 2021-2022 Biennium; and, further, authorize publication by summary only. Mr. Serrano seconded. Motion carried unanimously. ORDINANCES/RESOLUTIONS NOT RELATING TO HEARINGS Resolution - 2022-2027 Capital Improvement Plan (CIP) Ms. Sigdel provided a brief overview of the proposed 2022-2027 Capital Improvement Plan. MOTION: Mayor Pro Tern Barajas moved to approve Resolution No. 4125, approving the Capital Improvement Plan for calendar years 2022- 2027. Ms. Roach seconded. Motion carried unanimously. Ordinance - Amending PMC Chapter 3.35 Fee Summary - Water/Sewer Utility Rate Adjustments Ms. Sigdel provided a brief overview of the proposed rate adjustments for the Water and Sewer Utilities. MOTION: Mayor Pro Tern Barajas moved to adopt Ordinance No. 4561, amending Pasco Municipal Code Sections 3.35.160 (Water Utility), and 3.35.170 (Sewer Utility) and, further, authorize publication by summary only. Mr. Milne seconded. Motion carried unanimously. Resolution - Approving 2022-2024 Collective Bargaining Agreement with Pasco Police Officers Association (PPOA) - Uniformed Employees Ms. Chapin provided a brief summary of the proposed Pasco Police Officer's Association - Uniformed Employees Collective Bargaining Agreement, which will take effect January 1, 2022 through December 31, 2024. MOTION: Mayor Pro Tern Barajas moved to approve Resolution No. 4126, approving the 2022-2024 Collective Bargaining Agreement with the Pasco Police Officer's Association - Uniformed Employees and, further, authorize the City Manager to execute the agreement. Ms. Roach seconded. Motion carried unanimously. Ordinances - Administrative/Professional and Management Wage and Salary Plans Mr. Zabell provided a brief report on the proposed wage and salary plans for City staff non -represented including administrative/professional exempt and non-exempt and management. MOTION: Mayor Pro Tern Barajas moved to adopt Ordinance No. 4562, providing for certain adjustments in the Administrative/Professional, Exempt and Non -Exempt wage plan beginning January 9, 2022 (1st full pay period of 2022) and, further, authorize publication by summary only. Mr. Serrano seconded. Motion carried unanimously. MOTION: Mayor Pro Tern Barajas moved to adopt Ordinance No. 4563, providing for certain adjustments in the Management salary plan beginning January 9, 2022 (1st full pay period of 2022) and, further, authorize publication by summary only. Mr. Milne seconded. Motion carried unanimously. NEW BUSINESS Approval for DWSRF Loan Application for West Pasco Water Treatment Plant Improvements Project Phase 2 Mr. Worley explained the purpose of the proposed Drinking Water State Revolving Fund loan application. MOTION: Mayor Pro Tern Barajas moved to approve the submittal of a Drinking Water State Revolving Fund Loan Application for the West Pasco Water Treatment Plant (WPWTP) Improvements project Phase 2 for a loan amount of up to $8.0 million plus 1 % loan fee for a total of $8.08 million. Ms. Roach seconded. Motion carried unanimously. ADJOURNMENT There being no further business, the meeting was adjourned at 6.32 PM. PASSED and APPROVED this _ day of , 20 APPROVED: ATTEST: Saul Martinez, Mayor Debra Barham, City Clerk City of ,gyp Pasco Washington MINUTES City Council Workshop Meeting 7:00 PM - Monday, November 22, 2021 City Council Chambers & GoToWebinar CALL TO ORDER The meeting was called to order at 7:00 PM by Saul Martinez, Mayor. ROLL CALL Councilmembers present: Ruben Alvarado, Blanche Barajas, Craig Maloney, Saul Martinez, David Milne, Zahra Roach, and Pete Serrano. Staff present: Dave Zabell, City Manager; Adam Lincoln, Deputy City Manager; Colleen Chapin, Human Resources Director; Eric Ferguson, City Attorney; Bob Gear, Fire Chief; Ken Roske, Police Chief; Richa Sigdel, Finance Director; Rick White, Community & Economic Development Director; Steve Worley, Public Works Director; and Debby Barham, City Clerk. VERBAL REPORTS FROM COUNCILMEMBERS Mr. Maloney commented on the Pasco Public Facilities District Board Meeting he recently attended. ITEMS FOR DISCUSSION Lewis Street Corridor Update by Mackay Sposito Mr. Worley provided a brief overview regarding the Lewis Street Corridor improvements related to the previous discussion with Council. Mr. Maloney expressed concern about the material provided in the agenda report and recommended that Council table this topic until staff addresses the concerns and recommendations brought forward and discussed at the last workshop. PRRg@01c36f1311 Mayor Martinez sought the opinion of the other Councilmembers whether to table this topic to a later date or if further discussion was desired at this time and Council concurred that further discussion was warranted. Mr. Worley introduced Jason Irving, Senior Project Manager, with Mackay Sposito and Jon Padvorac, Senior Civil Engineer with the City of Pasco and Mr. Irving and Mr. Padvorac provided a presentation of the updated options for the proposed improvements along and surrounding the Lewis Street Corridor. A brief discussion between Council and staff occurred during the staff/consultant presentation. Mr. Maloney expressed disappointment in the agenda report and presentation given during the workshop and suggested that there may be other options for the corridor that have not been presented, as well as updating the Pasco Municipal Code (PMC) and permit requirements. Mr. Alvarado asked if updates within the PMC were needed to help address concerns of the businesses located in Pasco's downtown area. Mayor Pro Tern Barajas asked about the PMC related to parking in the downtown area and is there a report that details who is parking along the streets, tenants, customers, etc. Ms. Roach expressed support for bike lanes along Lewis Street. Mr. Alvarado stated he was leaning towards Option 1 with some suggested changes. Mayor Martinez discussed the cost and timing issues associated with the project. Mr. Zabell stated that the funding for the improvements is about half funded at this time and perhaps this project should by placed on pause until the Pasco Downtown Master Plan is completed within the next six months. Mr. Milne was in support of maintaining parking along the streets and preferred Option 2. Life Safety Plan - APRA Funding Update Mr. White introduced Economic Development Manager Mike Gonzalez who provided an update on the Life Safety Program. Council and staff briefly discussed projected costs for this program. Pam@12c3df1X1 Ordinances - Establish American Rescue Plan Act (ARPA) Fund and Amend ARPA Contracts Ms. Sigdel explained the purpose of creating a new fund to maintain the American Rescue Plan Act (ARPA) funding, noting the sunsetting of the fund at the end of the funding period, as well as a proposed ordinance to cover the budget adjustment. She also noted the need to amend the ARPA Contracts to meet the federal regulations for distributing the funding. Council and staff discussion ensued. MISCELLANEOUS COUNCIL DISCUSSION Mr. Zabell expressed appreciation to Council for the early starts of recent meetings to finalize required yearend business. He suggested that Council consider cancelling the December 20th Council Meeting and the Council Workshop meetings scheduled for December 13th and 27th, noting that this request will be brought back for Council approval at the December 6, 2021 meeting. Mr. Zabell also asked for a Council Subcommittee to review applications and then interview candidates for current vacancies on the Historic Preservation Commission and the Parks & Recreation Advisory Board. Mayor Martinez asked for volunteers to serve on the Council Subcommittee; Mayor Pro Tern Barajas will serve in place of Mayor Martinez and Councilmembers Milne and Serrano offered to participate. Mayor Martinez noted that the Boys Scout Troop from Tierra Vida development will be attend the December 6, 2021 Council meeting and is scheduled to lead the audience in the pledge of allegiance. ADJOURNMENT There being no further business, the meeting was adjourned at 8.45 PM. PASSED and APPROVED this _ day of , 20 APPROVED: ATTEST: Saul Martinez, Mayor Debra Barham, City Clerk PRKg@2ic fix1 City of ,gyp Pasco Washington MINUTES City Council Special Meeting 3:00 PM - Friday, December 3, 2021 Pasco Police Department - Community Room ATTENDANCE Councilmembers present: Blanche Barajas, Craig Maloney, Saul Martinez, and David Milne. Staff present: Dave Zabell, City Manager; Adam Lincoln, Deputy City Manager; Bob Gear, Fire Chief; Zach Ratkai, Administrative & Community Services Director; Rick White, Community & Economic Development Director; and Debby Barham, City Clerk. PROCLAMATIONS AND ACKNOWLEDGMENTS The City of Pasco's Council and staff, along with many community leaders, family and friends gathered together at the Community Room, located in the Pasco Police Department, to express their appreciation to Mayor Martinez for his 11 plus years servicing Pasco, Washington and to wish him well as he moves on to new endeavors in both his professional and personal life. ADJOURNMENT The Special Meeting adjourned at 3:41 PM. PASSED AND APPROVED this APPROVED: Saul Martinez, Mayor day for ATTEST: Debra Barham, City Clerk 2021. P @31 c3df1141 AGENDA REPORT FOR: City Council December 2, 2021 TO: Dave Zabell, City Manager City Council Regular Meeting: 12/6/21 FROM: Richa Sigdel, Finance Director Finance SUBJECT: Bills and Communications I. REFERENCE(S): Accounts Payable 12.06.2021 II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: To approve claims in the total amount of $7,005,030.18 ($5,454,781.34 in Check Nos. 245064-245449; $654,978.00 in Electronic Transfer Nos. 833598-833607, 833611-833621, 833631-833652, 833656-833726, 833732-833786, 833794- 833814, 833816-833908, 833943-833944; $8,103.84 in Check Nos. 53793- 53798; $887167.00 in Electronic Transfer Nos. 30168374-30168908). III. FISCAL IMPACT: IV. HISTORY AND FACTS BRIEF: V. DISCUSSION: Page 24 of 141 REPORTING PERIOD: November 11 -December 1, 2021 CITY OF PASCO Council Meeting of: December 6, 2021 Accounts Payable Approved The City Council City of Pasco, Franklin County, Washington We, the undersigned, do hereby certify under penalty of perjury the materials have been furnished, the services rendered or the labor performed as described herein and the claim is a just, due and unpaid obligation against the city and we are authorized to authenticate and certify to such claim. Dave Zabell, City Manager Darcy Buckley, Finance Manager We, the undersigned City Councilmembers of the City Council of the City of Pasco, Franklin County, Washington, do hereby certify on this 6th day of December, 2021 that the merchandise or services hereinafter specified have been received and are approved for payment: Claims Bank Payroll Bank Gen'I Bank Electronic Bank Combined Check Numbers 245064-245449 53793-53798 Total Check Amount $5,454,781.34 $8,103.84 Total Checks $ 5,462,885.18 Electronic Transfer Numbers 833598-833607 30168374-30168908 833611-833621 833631-833652 833656-833726 833732-833786 833794-833814 833816-833908 833943-833944 Total EFT Amount $654,978.00 $887,167.00 $0.00 Total EFTS $ 1,542,145.00 Councilmember SUMMARY OF CLAIMS BY FUND: Grand Total $ 7,005,030.18 Councilmember GENERAL FUND 750,913.86 STREET 23,901.37 ARTERIAL STREET 0.00 STREET OVERLAY 0.00 C.D. BLOCK GRANT 3,810.37 HOME CONSORTIUM GRANT 0.00 MARTIN LUTHER KING COMMUNITY CENTER 1,831.90 AMBULANCE SERVICE 64,587.83 CEMETERY 9,226.25 ATHLETIC PROGRAMS 3,252.49 GOLF COURSE 0.00 SENIOR CENTER OPERATING 1,135.03 MULTI -MODAL FACILITY 1,405.02 SCHOOL IMPACT FEES 0.00 RIVERSHORE TRAIL & MARINA MAIN 291.90 SPECIAL ASSESSMENT LODGING 0.00 LITTER ABATEMENT 0.00 REVOLVING ABATEMENT 2,829.05 TRAC DEVELOPMENT & OPERATING 0.00 PARKS 0.00 ECONOMIC DEVELOPMENT 14,145.86 STADIUM/CONVENTION CENTER 0.00 HOTEL/MOTEL EXCISE TAX 12,361.96 LID 0.00 GENERAL CAP PROJECT CONSTRUCTION 3,923,968.75 UTILITY, WATER/SEWER 745,688.35 EQUIPMENT RENTAL - OPERATING GOVERNMENTAL 41,238.38 EQUIPMENT RENTAL - OPERATING BUSINESS 1,266.51 EQUIPMENT RENTAL - REPLACEMENT GOVERNMENTAL 16,099.30 EQUIPMENT RENTAL - REPLACEMENT BUSINESS 0.00 MEDICAL/DENTAL INSURANCE 426,228.66 POOLED INVESTMENT 0.00 OLD FIRE OPEB 0.00 FLEX 691.48 PAYROLL CLEARING 960,155.86 GRAND TOTAL ALL FUNDS: $ 7,005,030.18 Page 25 of 141 AGENDA REPORT FOR: City Council November 18, 2021 TO: Dave Zabell, City Manager City Council Regular Meeting: 12/6/21 FROM: Richa Sigdel, Finance Director Finance SUBJECT: Ordinances - Establish American Rescue Plan Act (ARPA) Fund and Budget Supplement I. REFERENCE(S): Ordinance - Creation of ARPA Fund Ordinance - Budget Adjustment for ARPA Funds II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: MOTION: I move to adopt Ordinance No. , establishing a special revenue fund for the receipt and permitted use of the American Rescue Plan Act funds, create PMC Chapter 3.143 "ARPA Fund," and further, authorize publication by summary only. MOTION: I move to adopt Ordinance No. , amending the 2021-2022 Biennial Operation Budget of the City of Pasco, Washington by providing supplement thereto; to provide additional appropriation in the City's General Fund and American Rescue Plan Act Fund for American Rescue Plan Act Grant related activity, and further, authorize publication by summary only. III. FISCAL IMPACT: Allows appropriations authority for use of the ARPA funds, as Council directed, within a special revenue fund specifically for this grant purpose. IV. HISTORY AND FACTS BRIEF: On March 11, 2021, the President of the United States signed into law the American Rescue Plan Act (ARPA), which included $350 billion in federal fiscal recovery aid to state, local, territorial, and Tribal governments. The City of Pasco has been notified by the Washington State Office of Financial Management that ARPA funding in the amount of $17,400,000 will be provided. On June 8, 2021, the City received the first of two installments in the amount of $8,732,156. Page 26 of 141 V. DISCUSSION: It is allowable to account for the ARPA funds receipt and disbursement in the General Fund. Until the creation of the requested fund, the activities of the ARPA grant, both receipts and disbursements, have been recorded in the General Fund. However, in the interest of clear and distinct accounting for the grant funds, the establishment of a separate special revenue fund for the unique ARPA grant program is deemed a best practice. With the creation of the ARPA Fund all related activity, both budget and actual, will be removed from the General Fund and recorded in the ARPA Fund; therefore, a budget supplement was also prepared for the ARPA funds. Staff presented to Council during November 22nd Workshop meeting and recommends approval as presented. Page 27 of 141 ORDINANCE NO. AN ORDINANCE OF THE CITY OF PASCO, WASHINGTON, TO ESTABLISH A SPECIAL REVENUE FUND FOR THE RECEIPT AND PERMITTED USE OF THE AMERICAN RESCUE PLAN ACT FUNDS TO BE KNOWN AS THE "ARPA FUND" AND CREATE A NEW CHAPTER 3.143 "ARPA FUND" IN THE PASCO MUNICIPAL CODE. WHEREAS, The ARPA fund shall consist of monies allocated to the City under the American Rescue Plan Act of 2021 and distributed to the City in 2021 and 2022. Funds must be incurred by December 31, 2024 and expended by December 31, 2026; and WHEREAS, the City desires to establish a special revenue fund, ARPA Fund, for the purpose of proper receipting and disbursement of the funds as set forth by the U.S. Department of Treasury and the provisions of the ARPA; and WHEREAS, City staff has determined that receipt of allocations in a separate fund to be used for the purposes permitted by the ARPA and the creation of the ARPA Fund is in the best interest of the City of Pasco. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. The City Council does hereby incorporate the above "Whereas" recitals as findings in support of this ordinance. Section 2. That a new Chapter 3.143 entitled "ARPA Fund" of the Pasco Municipal Code, which establishes the fund for the purpose of segregating revenues and eligible expenditures under the American Rescue Plan Act of 2021, shall be and hereby is created and shall read as follows: Chapter 3.143 ARPA FUND Sections 3.143.010 Created 3.143.020 Purpose 3.143.010 Created There is created a new fund established as a special revenue fund for the receipt and permitted use of the American Rescue Plan Act funds and shall be known as the ARPA fund. Ordinance — Create PMC Chapter 3.143 "ARPA Fund" - 1 Page 28 of 141 3.143.020 Purpose The purpose for the fund is to segregate revenues and eligible expenditures under the American Rescue Plan Act of 2021 and designate the Finance Director to accept current and future funds awarded by the U.S. Department of Treasury under the American Rescue Plan Act. Section 3. This ordinance shall take full force and effect five (5) days after approval, passage and publication as required by law. PASSED by the City Council of the City of Pasco, Washington, this _ day of , 2021. Saul Martinez Mayor ATTEST: Debra Barham, CMC City Clerk Published: Ordinance — Create PMC Chapter 3.143 "ARPA Fund" - 2 APPROVED AS TO FORM: Kerr Ferguson Law, PLLC City Attorney Page 29 of 141 ORDINANCE NO. AN ORDINANCE AMENDING THE 2021-2022 BIENNIAL BUDGET (ORDINANCE NO. 4503) OF THE CITY OF PASCO, WASHINGTON, BY PROVIDING SUPPLEMENT THERETO; TO PROVIDE ADDITIONAL APPROPRIATION IN THE GENERAL FUND AND AMERICAN RESCUE PLAN ACT FUND. WHEREAS, on December 7, 2020, the Pasco City Council approved Ordinance No. 4503, adopting the 2021-2022 Biennial Budget; and WHEREAS, on March 11, 2021, the President of the United States signed into law the American Rescue Plan Act (ARPA), which included $350 billion in federal fiscal recovery aid to state, local, territorial, and Tribal governments; and WHEREAS, the United States Senate had passed the American Rescue Plan Act of 2021 (ARPA, HR 1319) on March 6, 2021. On March 10, 2021, the House passed the Senate amendments to the bill, and the City has received, as of June 8, 2021, $8,732,156 of $17,464,312 allocated to the City; and WHEREAS, in light of the City's response to the COVID-19 pandemic, and the evolving demands concerning management and funding of such efforts, not all costs associated with this mitigation effort were captured in the Biennial Budget; and WHEREAS, the mid -biennial operating budget adjustments were made separate from the effects of the American Rescue Plan Act (ARPA) and prior to the creation of a uniquely purposed ARPA Fund, not all costs associated with this mitigation effort were captured in the Biennial Budget; and WHEREAS, the City Council of the City of Pasco finds and determines that such amendment of the 2021-2022 Biennial Budget is in the best interests of residents of the City of Pasco and will promote the general health, safety and welfare. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON DO ORDAIN AS FOLLOWS: Section 1. Pursuant to RCW 35A.34.200(1)(d), the 2021-2022 Biennial Budget be and the same is hereby amended to provide for the following adjustments to revenues, transfers in, expenditures, and transfers out by providing authority for any necessary transfer of money within or between funds indicated, and their subsequent impact to the end fund balance: Ordinance — 2021-2022 Operating Budget Amendment - 1 Page 30 of 141 Fund GENERAL FUND ARPA FUND Total EXPENDITURE REVENUE 8,732,200 8,732,200 17,464,000 17,464,000 26,196,200 26,196,200 Section 2. That the additions in appropriations and expenditures are hereby declared to exist in the above funds for the said uses and purposes as shown above and the proper City officials are hereby authorized and directed to issue warrants and transfer funds in accordance with the provision of the Ordinance. Section 3. Except as amended herein, Ordinance No. 4503 as previously adopted heretofore shall remain unchanged. Section 4. This Ordinance, being an exercise of a power specifically delegated to the City legislative body, is not subject to referendum, and shall take full force and effect five (5) days after approval, passage and publication as required by law. Adopted by the City Council of the City of Pasco, Washington this day of 52021. Saul Martinez Mayor ATTEST: Debra Barham, CMC City Clerk Published: Ordinance — 2021-2022 Operating Budget Amendment - 2 APPROVED AS TO FORM: Kerr Ferguson Law, PLLC City Attorney Page 31 of 141 AGENDA REPORT FOR: City Council November 30, 2021 TO: Dave Zabell, City Manager City Council Regular Meeting: 12/6/21 FROM: Richa Sigdel, Finance Director Finance SUBJECT: Resolutions - Amendment of Agreements for American Rescue Plan Act Grants I. REFERENCE(S): Resolution - Basin Disposal Inc. Resolution - Franklin PUD Resolution - Pasco Chamber of Commerce II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: MOTION: I move to approve Resolution No. , approving an amendment to the agreement with the Basin Disposal Inc. of Franklin County, a Washington State utility provider, for the Utility Assistance Program with American Rescue Plan Act funds. MOTION: I move to approve Resolution No. , approving an amendment to the agreement with the Public Utility District No. 1 of Franklin County, a Washington State utility provider, for the Utility Assistance Program with American Rescue Plan Act funds. MOTION: I move to approve Resolution No. , approving Amendment No. 2 to the agreement with the Pasco Chamber of Commerce, a Washington State Non -Profit Corporation, for the Business Support Program with American Rescue Plan Act funds. III. FISCAL IMPACT: None IV. HISTORY AND FACTS BRIEF: On March 11, 2021, President Biden signed into law the American Rescue Plan Act of 2021 (ARPA, HR 1319) to provide federal funding relief for American Page 32 of 141 workers, families, industries, and state and local governments. The Act provides over $350 billion to states, counties, tribal governments, territories, and cities, with a total of $17,464,312 allocated to the City of Pasco in two equal installments during the calendar years 2021 and 2022. Council authorized $2,970,000 to create a Business Support Program to assist small businesses and nonprofit organizations within the City of Pasco that have suffered negative economic impacts as a result of the COVID-19 public health emergency. Council has also authorized City of Pasco Utility services, Franklin PUD, and Basin Disposal $1,110,000 to assist the City's residents and businesses for various utility services. V. DISCUSSION: American Rescue Plan Act funds will require staff to create robust policies to ensure strong financial controls and compliance with Uniform Guidance that streamlines and consolidates government requirements for receiving and using federal awards. As new directives are issued by the Department of Treasury, the need to revise existing policies and contracts will be necessary. Amendment to the contracts presented are routine and administrative in nature. Staff recommends approval of the amendments as presented. Page 33 of 141 RESOLUTION NO. A RESOLUTION OF THE CITY OF PASCO, WASHINGTON, APPROVING AN AMENDMENT TO THE AGREEMENT WITH THE BASIN DISPOSAL, INC. OF FRANKLIN COUNTY FOR THE UTILITY ASSISTANCE PROGRAM WITH AMERICAN RESCUE PLAN ACT FUNDS. WHEREAS, on March 11, 2021, the American Rescue Plan Act (H.R. 1319), § 4001, ("ARPA") was signed into law providing federal funding relief for American workers, families, industries, and state and local governments; and WHEREAS, on May 10, 2021, the United State Department of Treasury released interim final guide on allowed uses of funds and allocated $350 billion for state, local, territorial, and Tribal governments from the American Rescue Plan Act Fund; and WHEREAS, the City received $8,732,156 of its $17,400,000 in allocation on June 8, 2021; and WHEREAS, the City desires to allocate portions of the ARPA Funds to City of Pasco residents experiencing severe financial hardship due to COVID-19 emergency that need utility payment assistance to avoid utility disconnect and thereby endanger the health and well-being of such impacted residents, with such allocation of funds to be consistent with the grant requirements; and WHEREAS, the City has determined that solid waste services are integral part of public health and safety of our residents; and WHEREAS, on August 16, 2021, Council approved the ARPA Agreement with Basin Disposal, Inc.; and WHEREAS, the U.S. Department of Treasury has provided additional program/reporting requirements for the use of ARPA funding and these requirements are included with Amendment No. 1 to the APRA Agreement with the Basin Disposal, Inc. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON DO ORDAIN AS FOLLOWS: That the City Manager of the City of Pasco is hereby authorized, empowered, and directed to execute the first amendment to the American Rescue Plan Act Agreement with Basin Disposal, Inc. for the Utility Assistance Program to include the additional program/reporting requirements, per the U. S. Department of Treasury, for the duration of the Agreement; a copy of which is attached hereto as Exhibit A; and make minor substantive changes as required and to take all necessary steps required to complete this Agreement. Resolution — Amendment No. 1 to APRA Funding Agreement with BDI - 1 Page 34 of 141 Be It Further Resolved that this Resolution shall be in full force and effect upon adoption. Adopted by the City Council of the City of Pasco, Washington this day of December, 2021. Saul Martinez Mayor ATTEST: Debra Barham, CMC City Clerk Resolution — Amendment No. 1 to APRA Funding Agreement with BDI - 2 APPROVED AS TO FORM: Kerr Ferguson Law, PLLC City Attorney Page 35 of 141 :7i11MMAI Ciry(d � s�JC0 Subrecipient Agreement with: Basin Disposal Inc. ARPA Utility Assistance Support Program through City of Pasco American Rescue Plan Act (ARPA) Grant U.S. Department of Treasury CFDA 21.027 Contract Number: ARPA-003 Page 36 of 141 AGREEMENT FACE SHEET Agency Contract Number Contract Amount City of Pasco ARPA -003 $110,000 525 N 3rd Ave Pasco WA 99301 Modified Amount $110,000 Agency Representative Start Date End Date Richa Sigdel, Finance Director 8/9/2021 12/31/2024 City of Pasco — Finance Dept. (509) 544-3065 si gdelrkpasco-wa. gov Federal Funding Authority U.S. Department of Treasury Federal Funds CFDA Number 21.027 Service Area County Page Number 525 N Third Avenue, Pasco, WA 99301 Franklin County 1 Tax ID Number Number of Pages 91-6001264 8 Contract Purpose The subrecipient agrees to carry out the purpose of the ARPA Grant received by the City of Pasco from the U.S Department of Treasury through providing utility assistance grants to Pasco businesses and residents impacted by COVID 19. IN WITNESS WHEREOF, City of Pasco and Subrecipient acknowledge and accept the terms of this agreement and attachments hereto and have executed this agreement as of the date and year written below. The rights and obligations ofboth parties to this agreement are governed by: Agreement Cover Page This Face Sheet Agreement Amendment Attachment A: Audit Certification Form Attachment B: FFATA Reporting Checklist Attachment C: Performance Progress Report Attachment D: Grant Reimbursement Form A-19 FOR THE Recipient Department: FOR THE CITY: Derrick Dietrich, Owner Date Dave Zabell, City Manager Date BDI Inc. Page 37 of 141 AMENDMENT NUMBER 001 to UTILITY ASSISTANCE PROGRAM AGREEMENT WHEREAS, the City and Basin Disposal Inc. entered into a Professional Services Agreement on August 9 2021 to administer the Utility Assistance Program. WHEREAS, the City has identified necessary amendments to ensure compliance with Uniform Guidance and updated guidance from Department of Treasury. NOW, THEREFORE, this agreement is amended to allow changes as described below. BDI Inc. Classification: Upon review of the nature of the relationship between the BDI Inc. and the City in relation to this agreement, it has been determined that the BDI Inc. is a subrecipient not contractor as indicated in the original agreement. This amends the classification of the BDI Inc. and will hereinafter, be referred to as the "subrecipient". 2. Reporting: Performance Progress Reports must be submitted to the City 45 days after the end of the quarter. This requirement will be effective after the first full quarter; therefore the first Performance Progress Report may include a quarter and a half of activity. The first Performance Progress Report shall be submitted by February 15, 2022. Reports must be complete and accompanied by necessary documentation substantiate reported amounts. 3. Compensation and Invoicing: This agreement shall be managed on a reimbursement basis. Expenses must be incurred in order to be funded by the City. Invoice requests must include a list of all approved grant awards containing, name, amount awarded, and application submission date. To start the Utility Assistance Program, the City could advance fund $110,000 to the subrecipient to allow for expediated assistance to the public. 4. Monitoring: The subrecipient has been determined to be a low risk subrecipient, therefore the City has deemed the following monitoring measures as appropriate: a. Quarterly Performance Progress Reports b. One visit per calendar year 5. Compliance with Uniform Guidance: A. Financial Mana eg ment 1. Accounting Standards The Subrecipient agrees to comply with 2 CFR 200.300 and agrees to adhere to the accounting principles and procedures required therein, utilize adequate internal controls, and maintain necessary source documentation for all costs incurred. 2. Cost Principles The Subrecipient will administer its program in conformance with 2 CFR 200.400. These principles will be applied for all costs incurred whether charged on a direct or indirect Page 38 of 141 basis. 3. Duplication of Costs The Subrecipient certifies that work to be performed under this Agreement does not duplicate any work to be charged against any other contract, subcontract or other source. B. Access to Records and Retention The City and other authorized representatives of the state and federal governments shall have access to any books, documents, papers and records of the Subrecipient that are directly pertinent to this Agreement for the purposes of making audit, examination, excerpts and transcriptions. C. Audits and Inspection Records The Subrecipient that expends $750,000 or more in a fiscal year in federal funds from all sources hereby agrees to have an annual agency audit conducted in accordance with current uniform administrative requirements 2 CFR 200.501; the reference Catalog of Federal Domestic Assistance (CFDA) number is 21.027 for the audit. Annually, the subrecipient shall submit the Audit Certification form to the City, within nine months of the subrecipient's fiscal year end. Additionally, the subrecipient shall submit the FFATA Reporting Checklist to the City. Any deficiencies noted in audit reports must be fully resolved by the Subrecipient within thirty (30) days after receipt by the Subrecipient. Failure of the Subrecipient to comply with the above audit requirements will constitute a violation of this Agreement and may result in the withholding of future payments. The Subrecipient is responsible for any audit exceptions incurred by its own organization or that of its Contractors. The City reserves the right to recover from the Subrecipient all disallowed costs resulting from the audit. All Subrecipient records with respect to any matters covered by this Agreement willbe made available to the City, and duly authorized officials of the state and federal government,as often as deemed necessary, to audit, examine, andmake excerpts or transcripts of all relevant data. The Subrecipient shall maintain beneficiary data demonstrating eligibility for services provided. Such data shall include, but not be limited to, name, address, income level or other basis for determining eligibility, and description of service provided. Such informationshall be made available to City or their designees for review upon request. The Subrecipient understands that beneficiary information collected under this contract is private and the use or disclosure of such information, when not directly connected with the administration of the City's and/or Subrecipient's responsibilities with respect to services provided under this contract, is prohibited unless written consent is obtained from such person receiving service. Page 39 of 141 Audit Certification Form Audits of States, Tribal and Local Governments, and Non -Profit Organizations For Most Recent Fiscal Year Ending Grantee: EIN: DUNS: Name of Authorized Chief Financial Officer: Address: Email: Phone: Purpose: City of Pasco is required to monitor the Single Audit requirements of its grant recipients. This requirement ensures that federal funds are used for their authorized purposes. It also confirms that non- federal entities receiving $750,000 or more in federal funds from all federal sources during the most recently completed fiscal year, have submitted a Single Audit in accordance with 2 CFR 200 Subpart F. Directions: Your agency's Chief Financial Officer (CFO) must certify whether or not your agency/organization is subject to the Single Audit requirement by checking the appropriate box in Sections A and B and signing and dating the form. Failure to return a completed form will result in delay in processing your next grant award, withholding of federal awards or disallowance of costs, and suspension or termination of federal awards. SECTION A Check Appropriate Box: We did not exceed the $750,000 federal expenditure threshold for the FY referenced above. Single Audit or a ❑ Program Specific Audit is not required for this fiscal year. If checked, skip Section B. We have exceeded the $750,000 federal expenditure threshold for the fiscal year referenced above. If checked, complete Section B. SECTION B Entities that ARE subject to the Single Audit requirements Complete the information below and check the appropriate box: ❑ We completed our last Single Audit on for Fiscal Year ending There were no findings related to federal awards. No follow-up action is required. Was a complete copy submitted to the Federal Audit Clearinghouse? ❑ Yes ❑ No We completed our last Single Audit on for Fiscal Year ending ❑ There were findings related to federal awards. (If findings provide/email a copy of the audit with this form.) Were any findings related to CFDA 21.027? ❑ Yes ❑ No Was a complete copy submitted to the Federal Audit Clearinghouse? ❑ Yes ❑ No ❑ Our completed Single Audit will be available on for Fiscal Year ending We will forward a copy of the audit report to the Federal Audit Clearinghouse at that time. If there are findings related to federal awards, we will also provide City of Pasco a copy at that time. I hereby certify that I am an individual authorized to complete this form. Further, I certify that the above information is true and correct and all relevant material findings contained in audit report/statement have been disclosed. Signature of Authorized CFO: Print Name & Title: Date: Page 40 of 141 Frequently Asked Questions Single Audit Certification 2 CFR 200 Subpart F Question: Why am I being asked to certify? Answer: Grantees that EXPEND $750,000 or more of federal funds in THEIR most recently completed fiscal year must conduct a single audit. This form is a way for City of Pasco to monitor its grantees audit status, as required by 2 CFR 200 Subpart F Question: Who needs to fill out this form? Answer: Your agency's Chief Financial Officer (or designee). Question: Who must sign the Audit Certification Form? Answer: The Chief Financial Officer of the agency, or his or his designee. Question: Does City of Pasco need a copy of the audit? Answer: Yes, please submit a copy of the audit to City of Pasco if there are "findings" listed in it specific to CFDA 21.027 (Local Fiscal Recovery Funds). A complete copy of the audit MUST be submitted electronically to the Federal Audit Clearinghouse. Question: What is an audit finding? Answer: Audit findings are significant issues identified in the audit report, which are commonlyitems related to non-compliance with terms and conditions in an award. Findings typically include lack of timely reporting, internal controls not being in place to fulfill grant requirements, etc. Question: What if there is a finding related to CFDA 21.027? Answer: The City of Pasco will review the finding and request a Corrective Action Plan from the grantee, outlining how this issue will be resolved. Question: Does the audit requirement apply to our subgrantees who received federal pass- throu h funds? Answer: Yes. Subgrantees are subject to Single Audit requirements as well. Grant funds can be used to pay for the audit process. Question: Who do I contact if I have questions about this form? Answer: Contact your City of Pasco Lead Accountant: Griselda Garcia 509-543-5722, ag rciagkpasco-wa.gov. Page 41 of 141 FFATA REPORTING CHECKLIST ®FOR PRIME CONTRACT/SUBCONTRACT $30,000 AND OVER ❑FOR GRANT AWARD/SUBAWARD $25,000 AND OVER To Be Filled Out By Subrecipient/Contractor Contract Number Subrecipient/Contractor: Address including Zip Code: Date: Signature: 1) I have been awarded a contract or agreement from ARPA Local Fiscal Recovery Funds of $30,000 and over, ❑ Yes ❑ No If you answered "NO" to question 1, STOP, you do not meet reporting threshold requirements, return form to City. If you answered "YES" to question 1, COMPLETE THE FOLLOWING AND RETURN WITHIN 5 DAYS. Project Location Address including Zip Code: Congressional district Amount of award/contract Award title descriptive of the funding action REQUIRED: DUNS number REQUIRED (Contractors Only): Central Contractors Registration (SAM) number SAM must be updated ever ear 2) Compensation information for top five executives is not already available through reporting to the SEC.❑ Yes ❑ No If you answered "YES" to question 2, COMPLETE THE FOLLOWING AND RETURN WITHIN 5 DAYS. Total compensation and names of top five executives. (Complete if you answer yes to questions 3, 4 and 5 above 1. 2. 3. 4. 5. To Be Filled Out By City Staff Program source ❑ARPA Local Fiscal Recovery CDFA 21.027 Grant No. How do you get a DUNS number? The unique identifier used in reporting to FFATA is the entity's Dun & Bradstreet (D&B) Data Universal Numbering System (DUNS) Number. It is necessary for registering in SAM. For subawardees, OMB has issued interim final guidance requiring recipients to obtain a valid DUNS number. DUNS number may be requested via the web for no charge at: • http://fedgov.dnb.com/webform or by calling 1-866-705-5711 Page 42 of 141 PERFORMANCE PROGRESS REPORT 1.Federal Agency and Pass-Thru Agency 2. Federal Grant or Other Identifying Number Assigned 3a. DUNS Number 3b. EIN 4. Recipient Organization (Name and complete address including zip code) 5. Recipient Identifying Number or Account Number 6. Project/Grant Period 7. Reporting Period End Date (Month, Day, Year) 8. Final Report? Yes No ❑❑ Start Date: (Month, Day, Year) End Date: (Month, Day, Year) 9. Report Frequency annual ❑ semi-onnuol ❑ quarterly ❑ other ❑ (if other, describe: J 10. Performance Narrative (performance narrative addressing all program objectives) 11. Status Update by Objective (Include status update for each program objective: completed, ongoing or not yet began) 12. Other Attachments (Complete expenditure breakdown table and attach supporting financial report) 13. Certification: I certify to the best of my knowledge and belief that this report is correct and complete for performance of activities for the purposes set forth in the award documents. 13a. Typed or Printed Name and Title of Authorized Certifying Official 13c. Telephone (area code, number and extension) 13d. Email Address 13b. Signature of Authorized Certifying Official 13e. Date Report Submitted (Month, Day, Year) Page 43 of 141 Performance Progress Report Attachment 1: Expenditure Report IREAKDO«1 OF GRANT EXPENDITURES DURING THIS REPORTING PERIOD: Major item or category Federal $ obligated (but not spent) Federal $ Spent Total EXPENDITURES TO DATE OVERALL SLTNIlvIARY GRANT FUNDS M.ATC'HING FUNDS Original giant budget (this program): Less what was spent (or obligated) prior to this reportingperiod: - S - $ Less what was spent diuing this reportingperiod: - S - $ Less what was obligated dining this reportingperiod: - S - $ Balance of fluids remaining: _ $ _$ Page 44 of 141 RESOLUTION NO. A RESOLUTION OF THE CITY OF PASCO, WASHINGTON, APPROVING AN AMENDMENT TO THE AGREEMENT WITH THE PUBLIC UTILITY DISTRICT NO. 1 OF FRANKLIN COUNTY FOR THE UTILITY ASSISTANCE PROGRAM WITH AMERICAN RESCUE PLAN ACT FUNDS. WHEREAS, on March 11, 2021, the American Rescue Plan Act (H.R. 1319), § 4001, ("ARPA") was signed into law providing federal funding relief for American workers, families, industries, and state and local governments; and WHEREAS, on May 10, 2021, the United State Department of Treasury released interim final guide on allowed uses of funds and allocated $350 billion for state, local, territorial, and Tribal governments from the American Rescue Plan Act Fund; and WHEREAS, the City received $8,732,156 of its $17,400,000 in allocation on June 8, 2021; and WHEREAS, the City desires to allocate portions of the ARPA Funds to City of Pasco residents experiencing severe financial hardship due to COVID-19 emergency that need utility payment assistance to avoid utility disconnect and thereby endanger the health and well-being of such impacted residents, with such allocation of funds to be consistent with the grant requirements; and WHEREAS, the City has determined that partnering with Franklin PUD would yield efficiencies in time and process in the implementation of the Utility Assistance Program that are not available to the City alone; and WHEREAS, on July 12, 2021, Council approved the ARPA Agreement with Public Utility District No. 1 of Franklin County; and WHEREAS, the U.S. Department of Treasury has provided additional program/reporting requirements for the use of ARPA funding and these requirements are included with Amendment No. 1 to the APRA Agreement with the Public Utility District No. 1 of Franklin County. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON DO ORDAIN AS FOLLOWS: That the City Manager of the City of Pasco is hereby authorized, empowered, and directed to execute the first amendment to the American Rescue Plan Act Agreement with the Public Utility District No. 1 of Franklin County for the Utility Assistance Program to include the additional program/reporting requirements, per the U.S. Department of Treasury, for the duration of the Agreement; a copy of which is attached hereto as Exhibit A; and make minor substantive changes as required and to take all necessary steps required to complete this Agreement. Resolution — Amendment No. 1 to APRA Funding Agreement with Franklin PUD - 1 Page 45 of 141 Be It Further Resolved that this Resolution shall be in full force and effect upon adoption. Adopted by the City Council of the City of Pasco, Washington this day of December, 2021. Saul Martinez Mayor ATTEST: Debra Barham, CMC City Clerk Resolution — Amendment No. 1 to APRA Funding Agreement with Franklin PUD - 2 APPROVED AS TO FORM: Kerr Ferguson Law, PLLC City Attorney Page 46 of 141 Exhibit A nC1iry(d� 1 0.JC0 Subrecipient Agreement with: Franklin PUD District #1 ARPA Utility Assistance Support Program through City of Pasco American Rescue Plan Act (ARPA) Grant U.S. Department of Treasury CFDA 21.027 Contract Number: ARPA-002 Page 47 of 141 AGREEMENT FACE SHEET Agency Contract Number Contract Amount City of Pasco ARPA -002 $1,000,000 525 N 3rd Ave Pasco WA 99301 Agency Representative Start Date End Date Richa Sigdel, Finance Director 7/12/2021 12/31/2024 City of Pasco — Finance Dept. (509) 544-3065 si gdelrkpasco-wa. gov Federal Funding Authority U.S. Department of Treasury Federal Funds CFDA Number 21.027 Service Area County Page Number 525 N Third Avenue, Pasco, WA 99301 Franklin County 1 Tax ID Number Number of Pages 91-6001264 8 Contract Purpose The subrecipient agrees to carry out the purpose of the ARPA Grant received by the City of Pasco from the U.S Department of Treasury through providing utility assistance grants to Pasco businesses and residents impacted by COVID 19. IN WITNESS WHEREOF, City of Pasco and Subrecipient acknowledge and accept the terms of this agreement and attachments hereto and have executed this agreement as of the date and year written below. The rights and obligations ofboth parties to this agreement are governed by: Agreement Cover Page This Face Sheet Agreement Amendment Attachment A: Audit Certification Form Attachment B: FFATA Reporting Checklist Attachment C: Performance Progress Report Attachment D: Grant Reimbursement Form A-19 FOR THE Recipient Department: FOR THE CITY: Scott Rhees, Executive Director Date Dave Zabell, City Manager Date Franklin PUD Page 48 of 141 AMENDMENT NUMBER 001 to UTILITY ASSISTANCE PROGRAM AGREEMENT WHEREAS, the City and Franklin PUD District #1 entered into a Professional Services Agreement on July 12 2021 to administer the Utility Assistance Program. WHEREAS, the City has identified necessary amendments to ensure compliance with Uniform Guidance and updated guidance from Department of Treasury. NOW, THEREFORE, this agreement is amended to allow changes as described below. Franklin PUD Classification: Upon review of the nature of the relationship between the Franklin PUD and the City in relation to this agreement, it has been determined that the Franklin PUD is a subrecipient not contractor as indicated in the original agreement. This amends the classification of the Franklin PUD and will hereinafter, be referred to as the "subrecipient". 2. Reporting: Performance Progress Reports must be submitted to the City 45 days after the end of the quarter. This requirement will be effective after the first full quarter; therefore the first Performance Progress Report may include a quarter and a half of activity. The first Performance Progress Report shall be submitted by February 15, 2022. Reports must be complete and accompanied by necessary documentation substantiate reported amounts. 3. Compensation and Invoicing: This agreement shall be managed on a reimbursement basis. Expenses must be incurred in order to be funded by the City. Invoice requests must include a list of all approved grant awards containing, name, amount awarded, and application submission date. To start the Utility Assistance Program, the City could advance fund $1,000,000 to the subrecipient to allow for expediated assistance to the public. 4. Monitoring: The subrecipient has been determined to be a low risk subrecipient, therefore the City has deemed the following monitoring measures as appropriate: a. Quarterly Performance Progress Reports b. One visit per calendar year 5. Compliance with Uniform Guidance: A. Financial Mana eg ment 1. Accounting Standards The Subrecipient agrees to comply with 2 CFR 200.300 and agrees to adhere to the accounting principles and procedures required therein, utilize adequate internal controls, and maintain necessary source documentation for all costs incurred. 2. Cost Principles The Subrecipient will administer its program in conformance with 2 CFR 200.400. These principles will be applied for all costs incurred whether charged on a direct or indirect Page 49 of 141 basis. 3. Duplication of Costs The Subrecipient certifies that work to be performed under this Agreement does not duplicate any work to be charged against any other contract, subcontract or other source. B. Access to Records and Retention The City and other authorized representatives of the state and federal governments shall have access to any books, documents, papers and records of the Subrecipient that are directly pertinent to this Agreement for the purposes of making audit, examination, excerpts and transcriptions. C. Audits and Inspection Records The Subrecipient that expends $750,000 or more in a fiscal year in federal funds from all sources hereby agrees to have an annual agency audit conducted in accordance with current uniform administrative requirements 2 CFR 200.501; the reference Catalog of Federal Domestic Assistance (CFDA) number is 21.027 for the audit. Annually, the subrecipient shall submit the Audit Certification form to the City, within nine months of the subrecipient's fiscal year end. Additionally, the subrecipient shall submit the FFATA Reporting Checklist to the City. Any deficiencies noted in audit reports must be fully resolved by the Subrecipient within thirty (30) days after receipt by the Subrecipient. Failure of the Subrecipient to comply with the above audit requirements will constitute a violation of this Agreement and may result in the withholding of future payments. The Subrecipient is responsible for any audit exceptions incurred by its own organization or that of its Contractors. The City reserves the right to recover from the Subrecipient all disallowed costs resulting from the audit. All Subrecipient records with respect to any matters covered by this Agreement willbe made available to the City, and duly authorized officials of the state and federal government,as often as deemed necessary, to audit, examine, andmake excerpts or transcripts of all relevant data. The Subrecipient shall maintain beneficiary data demonstrating eligibility for services provided. Such data shall include, but not be limited to, name, address, income level or other basis for determining eligibility, and description of service provided. Such informationshall be made available to City or their designees for review upon request. The Subrecipient understands that beneficiary information collected under this contract is private and the use or disclosure of such information, when not directly connected with the administration of the City's and/or Subrecipient's responsibilities with respect to services provided under this contract, is prohibited unless written consent is obtained from such person receiving service. Page 50 of 141 Audit Certification Form Audits of States, Tribal and Local Governments, and Non -Profit Organizations For Most Recent Fiscal Year Ending Grantee: EIN: DUNS: Name of Authorized Chief Financial Officer: Address: Email: Phone: Purpose: City of Pasco is required to monitor the Single Audit requirements of its grant recipients. This requirement ensures that federal funds are used for their authorized purposes. It also confirms that non- federal entities receiving $750,000 or more in federal funds from all federal sources during the most recently completed fiscal year, have submitted a Single Audit in accordance with 2 CFR 200 Subpart F. Directions: Your agency's Chief Financial Officer (CFO) must certify whether or not your agency/organization is subject to the Single Audit requirement by checking the appropriate box in Sections A and B and signing and dating the form. Failure to return a completed form will result in delay in processing your next grant award, withholding of federal awards or disallowance of costs, and suspension or termination of federal awards. SECTION A Check Appropriate Box: We did not exceed the $750,000 federal expenditure threshold for the FY referenced above. Single Audit or a ❑ Program Specific Audit is not required for this fiscal year. If checked, skip Section B. We have exceeded the $750,000 federal expenditure threshold for the fiscal year referenced above. If checked, complete Section B. SECTION B Entities that ARE subject to the Single Audit requirements Complete the information below and check the appropriate box: ❑ We completed our last Single Audit on for Fiscal Year ending There were no findings related to federal awards. No follow-up action is required. Was a complete copy submitted to the Federal Audit Clearinghouse? ❑ Yes ❑ No We completed our last Single Audit on for Fiscal Year ending ❑ There were findings related to federal awards. (If findings provide/email a copy of the audit with this form.) Were any findings related to CFDA 21.027? ❑ Yes ❑ No Was a complete copy submitted to the Federal Audit Clearinghouse? ❑ Yes ❑ No ❑ Our completed Single Audit will be available on for Fiscal Year ending We will forward a copy of the audit report to the Federal Audit Clearinghouse at that time. If there are findings related to federal awards, we will also provide City of Pasco a copy at that time. I hereby certify that I am an individual authorized to complete this form. Further, I certify that the above information is true and correct and all relevant material findings contained in audit report/statement have been disclosed. Signature of Authorized CFO: Print Name & Title: Date: Page 51 of 141 Frequently Asked Questions Single Audit Certification 2 CFR 200 Subpart F Question: Why am I being asked to certify? Answer: Grantees that EXPEND $750,000 or more of federal funds in THEIR most recently completed fiscal year must conduct a single audit. This form is a way for City of Pasco to monitor its grantees audit status, as required by 2 CFR 200 Subpart F Question: Who needs to fill out this form? Answer: Your agency's Chief Financial Officer (or designee). Question: Who must sign the Audit Certification Form? Answer: The Chief Financial Officer of the agency, or his or his designee. Question: Does City of Pasco need a copy of the audit? Answer: Yes, please submit a copy of the audit to City of Pasco if there are "findings" listed in it specific to CFDA 21.027 (Local Fiscal Recovery Funds). A complete copy of the audit MUST be submitted electronically to the Federal Audit Clearinghouse. Question: What is an audit finding? Answer: Audit findings are significant issues identified in the audit report, which are commonlyitems related to non-compliance with terms and conditions in an award. Findings typically include lack of timely reporting, internal controls not being in place to fulfill grant requirements, etc. Question: What if there is a finding related to CFDA 21.027? Answer: The City of Pasco will review the finding and request a Corrective Action Plan from the grantee, outlining how this issue will be resolved. Question: Does the audit requirement apply to our subgrantees who received federal pass- throu h funds? Answer: Yes. Subgrantees are subject to Single Audit requirements as well. Grant funds can be used to pay for the audit process. Question: Who do I contact if I have questions about this form? Answer: Contact your City of Pasco Lead Accountant: Griselda Garcia 509-543-5722, ag rciagkpasco-wa.gov. Page 52 of 141 FFATA REPORTING CHECKLIST ®FOR PRIME CONTRACT/SUBCONTRACT $30,000 AND OVER ❑FOR GRANT AWARD/SUBAWARD $25,000 AND OVER To Be Filled Out By Subrecipient/Contractor Contract Number Subrecipient/Contractor: Address including Zip Code: Date: Signature: 1) I have been awarded a contract or agreement from ARPA Local Fiscal Recovery Funds of $30,000 and over, ❑ Yes ❑ No If you answered "NO" to question 1, STOP, you do not meet reporting threshold requirements, return form to City. If you answered "YES" to question 1, COMPLETE THE FOLLOWING AND RETURN WITHIN 5 DAYS. Project Location Address including Zip Code: Congressional district Amount of award/contract Award title descriptive of the funding action REQUIRED: DUNS number REQUIRED (Contractors Only): Central Contractors Registration (SAM) number SAM must be updated ever ear 2) Compensation information for top five executives is not already available through reporting to the SEC.❑ Yes ❑ No If you answered "YES" to question 2, COMPLETE THE FOLLOWING AND RETURN WITHIN 5 DAYS. Total compensation and names of top five executives. (Complete if you answer yes to questions 3, 4 and 5 above 1. 2. 3. 4. 5. To Be Filled Out By City Staff Program source ❑ARPA Local Fiscal Recovery CDFA 21.027 Grant No. How do you get a DUNS number? The unique identifier used in reporting to FFATA is the entity's Dun & Bradstreet (D&B) Data Universal Numbering System (DUNS) Number. It is necessary for registering in SAM. For subawardees, OMB has issued interim final guidance requiring recipients to obtain a valid DUNS number. DUNS number may be requested via the web for no charge at: • http://fedgov.dnb.com/webform or by calling 1-866-705-5711 Page 53 of 141 PERFORMANCE PROGRESS REPORT 1.Federal Agency and Pass-Thru Agency 2. Federal Grant or Other Identifying Number Assigned 3a. DUNS Number 3b. EIN 4. Recipient Organization (Name and complete address including zip code) 5. Recipient Identifying Number or Account Number 6. Project/Grant Period 7. Reporting Period End Date (Month, Day, Year) 8. Final Report? Yes No ❑❑ Start Date: (Month, Day, Year) End Date: (Month, Day, Year) 9. Report Frequency annual ❑ semi-onnuol ❑ quarterly ❑ other ❑ (if other, describe: J 10. Performance Narrative (performance narrative addressing all program objectives) 11. Status Update by Objective (Include status update for each program objective: completed, ongoing or not yet began) 12. Other Attachments (Complete expenditure breakdown table and attach supporting financial report) 13. Certification: I certify to the best of my knowledge and belief that this report is correct and complete for performance of activities for the purposes set forth in the award documents. 13a. Typed or Printed Name and Title of Authorized Certifying Official 13c. Telephone (area code, number and extension) 13d. Email Address 13b. Signature of Authorized Certifying Official 13e. Date Report Submitted (Month, Day, Year) Page 54 of 141 Performance Progress Report Attachment 1: Expenditure Report IREAKDO«1 OF GRANT EXPENDITURES DURING THIS REPORTING PERIOD: Major item or category Federal $ obligated (but not spent) Federal $ Spent Total EXPENDITURES TO DATE OVERALL SLTNIlvIARY GRANT FUNDS M.ATC'HING FUNDS Original giant budget (this program): Less what was spent (or obligated) prior to this reportingperiod: - S - $ Less what was spent diuing this reportingperiod: - S - $ Less what was obligated dining this reportingperiod: - S - $ Balance of fluids remaining: _ $ _$ Page 55 of 141 RESOLUTION NO. A RESOLUTION OF THE CITY OF PASCO, WASHINGTON, APPROVING AMENDMENT NO. 2 TO THE AGREEMENT WITH PASCO CHAMBER OF COMMERCE, A WASHINGTON NON-PROFIT CORPORATION FOR THE BUSINESS SUPPORT PROGRAM WITH AMERICAN RESCUE PLAN ACT FUNDS. WHEREAS, on March 11, 2021, the American Rescue Plan Act (H.R. 1319), § 4001, ("ARPA") was signed into law providing federal funding relief for American workers, families, industries, and state and local governments; and WHEREAS, on May 10, 2021, the United State Department of Treasury released an interim final guide on allowed uses of funds and allocated $350 billion for state, local, territorial, and Tribal governments from the American Rescue Plan Act Fund; and WHEREAS, the City received $8,732,156 of its $17,400,000 in allocation on June 8, 2021; and WHEREAS, the City desires to allocate a substantial portion of its share of the ARPA Fund allocation to the "ARPA Business Support Program" to assist small businesses and non- profit organizations within the City of Pasco that have suffered negative economic impacts as a result of the COVID-19 public health emergency; and WHEREAS, under section 603(c)(3) of ARPA, the City may transfer funds to a private non-profit entity for the purpose of meeting ARPA's goals; and WHEREAS, the City has determined that contracting with the Pasco Chamber of Commerce, a private non-profit corporation would yield efficiencies in time and process in the development and implementation of the Business Support Program that are not available to the City alone; and WHEREAS, on July 6, 2021, Council approved the ARPA Agreement with the Pasco Chamber of Commerce; and WHEREAS, on September 20, 2021, Council approved Amendment No. 1 to the ARPA Agreement with the Pasco Chamber of Commerce; and WHEREAS, the U.S. Department of Treasury has provided additional program/reporting requirements for the use of ARPA funding and these requirements are included with Amendment No. 2 to the APRA Agreement with the Pasco Chamber of Commerce. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON: Resolution — Amendment No. 2 to ARPA Agreement Pasco Chamber of Commerce - 1 Page 56 of 141 That the City Manager of the City of Pasco is hereby authorized, empowered, and directed to execute the second amendment to the American Rescue Plan Act Agreement with the Pasco Chamber of Commerce for the Business Support Program to include the additional program/reporting requirements, per the U.S. Department of Treasury, for the duration of the Agreement, a copy of which is attached hereto as Exhibit A; and make minor substantive changes as required and to take all necessary steps required to complete this Agreement. Be It Further Resolved that this Resolution shall be in full force and effect upon adoption. PASSED by the City Council of the City of Pasco, Washington this day of December, 2021. Saul Martinez Mayor ATTEST: Debra Barham, CMC City Clerk Resolution — Amendment No. 2 to ARPA Agreement Pasco Chamber of Commerce - 2 APPROVED AS TO FORM: Kerr Ferguson Law, PLLC City Attorney Page 57 of 141 Exhibit A f C1iry(d� 0.JC0 Subrecipient Agreement with: Pasco Chamber of Commerce ARPA Business Support Program through City of Pasco American Rescue Plan Act (ARPA) Grant U.S. Department of Treasury CFDA 21.027 Contract Number: ARPA-001 Page 58 of 141 AGREEMENT FACE SHEET Agency Contract Number Contract Amount City of Pasco ARPA -001 $1,000,000 525 N 3rd Ave Pasco WA 99301 Modified Amount $2,700,000 Agency Representative Start Date End Date Richa Sigdel, Finance Director 8/16/2021 12/31/2024 City of Pasco — Finance Dept. Modified Date (509) 543-5794 11/15/2021 si gdelrkpasco-wa. gov Federal Funding Authority U.S. Department of Treasury Federal Funds CFDA Number 21.027 Service Area County Page Number 525 N Third Avenue, Pasco, WA 99301 Franklin County 1 Tax ID Number Number of Pages 91-6001264 8 Contract Purpose The subrecipient agrees to carry out the purpose of the ARPA Grant received by the City of Pasco from the U.S Department of Treasury through providing business support and business grants to Pasco businesses impacted by COVID 19. IN WITNESS WHEREOF, City of Pasco and Subrecipient acknowledge and accept the terms of this agreement and attachments hereto and have executed this agreement as of the date and year written below. The rights and obligations ofboth parties to this agreement are governed by: Agreement Cover Page This Face Sheet Agreement Amendment Attachment A: Audit Certification Form Attachment B: FFATA Reporting Checklist Attachment C: Performance Progress Report Attachment D: Grant Reimbursement Form A-19 FOR THE Recipient Department: FOR THE CITY: Colin Hastings, Executive Director Date Dave Zabell, City Manager Date Pasco Chamber of Commerce Page 59 of 141 AMENDMENT NUMBER 002 to BUSINESS SUPPORT PROGRAM AGREEMENT WHEREAS, the City and Pasco Chamber of Commerce entered into a Professional Services Agreement on August 16 2021 to administer the Business Support Program. WHEREAS, the City has identified necessary amendments to ensure compliance with Uniform Guidance and updated guidance from Department of Treasury. NOW, THEREFORE, this agreement is amended to allow changes as described below. 1. Chamber of Commerce Classification: Upon review of the nature of the relationship between the Chamber of Commerce and the City in relation to this agreement, it has been determined that the Chamber of Commerce is a subrecipient not contractor as indicated in the original agreement. This amends the classification of the Chamber of Commerce and will hereinafter, be referred to as the "subrecipient". 2. Reporting: Performance Progress Reports must be submitted to the City 45 days after the end of the quarter. This requirement will be effective after the first full quarter; therefore the first Performance Progress Report may include a quarter and a half of activity. The first Performance Progress Report shall be submitted by February 15, 2022. Reports must be complete and accompanied by necessary documentation substantiate reported amounts. 3. Compensation and Invoicing: This agreement shall be managed on a reimbursement basis. Expenses must be incurred in order to be funded by the City. Invoice requests must include a list of all approved business grant awards containing, business name, business owner contact information, amount awarded, UBI number, and application submission date. To start the Business Support Program, the City could advance fund $1,000,000 to the subrecipient to allow for expediated assistance to the public. 4. Monitoring: The subrecipient has been determined to be a low risk subrecipient, therefore the City has deemed the following monitoring measures as appropriate: a. Quarterly Performance Progress Reports b. One onsite visit per calendar year 5. Compliance with Uniform Guidance: A. Financial Mana eg ment 1. Accounting Standards The Subrecipient agrees to comply with 2 CFR 200.300 and agrees to adhere to the accounting principles and procedures required therein, utilize adequate internal controls, and maintain necessary source documentation for all costs incurred. 2. Cost Principles Page 60 of 141 The Subrecipient will administer its program in conformance with 2 CFR 200.400. These principles will be applied for all costs incurred whether charged on a direct or indirect basis. 3. Duplication of Costs The Subrecipient certifies that work to be performed under this Agreement does not duplicate any work to be charged against any other contract, subcontract or other source. B. Access to Records and Retention The City and other authorized representatives of the state and federal governments shall have access to any books, documents, papers and records of the Subrecipient that are directly pertinent to this Agreement for the purposes of making audit, examination, excerpts and transcriptions. C. Audits and Inspection Records The Subrecipient that expends $750,000 or more in a fiscal year in federal funds from all sources hereby agrees to have an annual agency audit conducted in accordance with current uniform administrative requirements 2 CFR 200.501; the reference Catalog of Federal Domestic Assistance (CFDA) number is 21.027 for the audit. Annually, the subrecipient shall submit the Audit Certification form to the City, within nine months of the subrecipient's fiscal year end. Additionally, the subrecipient shall submit the FFATA Reporting Checklist to the City. Any deficiencies noted in audit reports must be fully resolved by the Subrecipient within thirty (30) days after receipt by the Subrecipient. Failure of the Subrecipient to comply with the above audit requirements will constitute a violation of this Agreement and may result in the withholding of future payments. The Subrecipient is responsible for any audit exceptions incurred by its own organization or that of its Contractors. The City reserves the right to recover from the Subrecipient all disallowed costs resulting from the audit. All Subrecipient records with respect to any matters covered by this Agreement willbe made available to the City, and duly authorized officials of the state and federal government,as often as deemed necessary, to audit, examine, andmake excerpts or transcripts of all relevant data. The Subrecipient shall maintain beneficiary data demonstrating eligibility for services provided. Such data shall include, but not be limited to, name, address, income level or other basis for determining eligibility, and description of service provided. Such informationshall be made available to City or their designees for review upon request. The Subrecipient understands that beneficiary information collected under this contract is private and the use or disclosure of such information, when not directly connected with the administration of the City's and/or Subrecipient's responsibilities with respect to services provided under this contract, is prohibited unless written consent is obtained from such person receiving service. Page 61 of 141 Audit Certification Form Audits of States, Tribal and Local Governments, and Non -Profit Organizations For Most Recent Fiscal Year Ending Grantee: EIN: DUNS: Name of Authorized Chief Financial Officer: Address: Email: Phone: Purpose: City of Pasco is required to monitor the Single Audit requirements of its grant recipients. This requirement ensures that federal funds are used for their authorized purposes. It also confirms that non- federal entities receiving $750,000 or more in federal funds from all federal sources during the most recently completed fiscal year, have submitted a Single Audit in accordance with 2 CFR 200 Subpart F. Directions: Your agency's Chief Financial Officer (CFO) must certify whether or not your agency/organization is subject to the Single Audit requirement by checking the appropriate box in Sections A and B and signing and dating the form. Failure to return a completed form will result in delay in processing your next grant award, withholding of federal awards or disallowance of costs, and suspension or termination of federal awards. SECTION A Check Appropriate Box: We did not exceed the $750,000 federal expenditure threshold for the FY referenced above. Single Audit or a ❑ Program Specific Audit is not required for this fiscal year. If checked, skip Section B. We have exceeded the $750,000 federal expenditure threshold for the fiscal year referenced above. ❑ If checked, complete Section B. SECTION B Entities that ARE subiect to the Single Audit requirements Complete the information below and check the appropriate box: ❑ We completed our last Single Audit on for Fiscal Year ending There were no findings related to federal awards. No follow-up action is required. Was a complete copy submitted to the Federal Audit Clearinghouse? ❑ Yes ❑ No We completed our last Single Audit on for Fiscal Year ending ❑ There were findings related to federal awards. (If findings provide/email a copy of the audit with this form.) Were any findings related to CFDA 21.027? ❑ Yes ❑ No Was a complete copy submitted to the Federal Audit Clearinghouse? ❑ Yes ❑ No ❑ Our completed Single Audit will be available on for Fiscal Year ending . We will forward a copy of the audit report to the Federal Audit Clearinghouse at that time. If there are findings related to federal awards, we will also provide City of Pasco a copy at that time. I hereby certify that I am an individual authorized to complete this form. Further, I certify that the above information is true and correct and all relevant material findings contained in audit report/statement have been disclosed. Signature of Authorized CFO: Date: Print Name & Title: Page 62 of 141 Frequently Asked Questions Single Audit Certification 2 CFR 200 Subpart F Question: Why am I being asked to certify? Answer: Grantees that EXPEND $750,000 or more of federal funds in THEIR most recently completed fiscal year must conduct a single audit. This form is a way for City of Pasco to monitor its grantees audit status, as required by 2 CFR 200 Subpart F Question: Who needs to fill out this form? Answer: Your agency's Chief Financial Officer (or designee). Question: Who must sign the Audit Certification Form? Answer: The Chief Financial Officer of the agency, or his or his designee. Question: Does City of Pasco need a copy of the audit? Answer: Yes, please submit a copy of the audit to City of Pasco if there are "findings" listed in it specific to CFDA 21.027 (Local Fiscal Recovery Funds). A complete copy of the audit MUST be submitted electronically to the Federal Audit Clearinghouse. Question: What is an audit finding? Answer: Audit findings are significant issues identified in the audit report, which are commonlyitems related to non-compliance with terms and conditions in an award. Findings typically include lack of timely reporting, internal controls not being in place to fulfill grant requirements, etc. Question: What if there is a finding related to CFDA 21.027? Answer: The City of Pasco will review the finding and request a Corrective Action Plan from the grantee, outlining how this issue will be resolved. Question: Does the audit requirement apply to our subgrantees who received federal pass- throu h funds? Answer: Yes. Subgrantees are subject to Single Audit requirements as well. Grant funds can be used to pay for the audit process. Question: Who do I contact if I have questions about this form? Answer: Contact your City of Pasco Lead Accountant: Griselda Garcia 509-543-5722, ag rciagkpasco-wa.gov. Page 63 of 141 FFATA REPORTING CHECKLIST ®FOR PRIME CONTRACT/SUBCONTRACT $30,000 AND OVER ❑FOR GRANT AWARD/SUBAWARD $25,000 AND OVER To Be Filled Out By Subrecipient/Contractor Contract Number Subrecipient/Contractor: Address including Zip Code: Date: Signature: 1) I have been awarded a contract or agreement from ARPA Local Fiscal Recovery Funds of $30,000 and over, ❑ Yes ❑ No If you answered "NO" to question 1, STOP, you do not meet reporting threshold requirements, return form to City. If you answered "YES" to question 1, COMPLETE THE FOLLOWING AND RETURN WITHIN 5 DAYS. Project Location Address including Zip Code: Congressional district Amount of award/contract Award title descriptive of the funding action REQUIRED: DUNS number REQUIRED (Contractors Only): Central Contractors Registration (SAM) number SAM must be updated ever ear 2) Compensation information for top five executives is not already available through reporting to the SEC.❑ Yes ❑ No If you answered "YES" to question 2, COMPLETE THE FOLLOWING AND RETURN WITHIN 5 DAYS. Total compensation and names of top five executives. (Complete if you answer yes to questions 3, 4 and 5 above 1. 2. 3. 4. 5. To Be Filled Out By City Staff Program source ❑ARPA Local Fiscal Recovery CDFA 21.027 Grant No. How do you get a DUNS number? The unique identifier used in reporting to FFATA is the entity's Dun & Bradstreet (D&B) Data Universal Numbering System (DUNS) Number. It is necessary for registering in SAM. For subawardees, OMB has issued interim final guidance requiring recipients to obtain a valid DUNS number. DUNS number may be requested via the web for no charge at: • http://fedgov.dnb.com/webform or by calling 1-866-705-5711 Page 64 of 141 PERFORMANCE PROGRESS REPORT 1.Federal Agency and Pass-Thru Agency 2. Federal Grant or Other Identifying Number Assigned 3a. DUNS Number 3b. EIN 4. Recipient Organization (Name and complete address including zip code) 5. Recipient Identifying Number or Account Number 6. Project/Grant Period 7. Reporting Period End Date (Month, Day, Year) 8. Final Report? Yes No ❑❑ Start Date: (Month, Day, Year) End Date: (Month, Day, Year) 9. Report Frequency annual ❑ semi-onnuol ❑ quarterly ❑ other ❑ (if other, describe: J 10. Performance Narrative (performance narrative addressing all program objectives) 11. Status Update by Objective (Include status update for each program objective: completed, ongoing or not yet began) 12. Other Attachments (Complete expenditure breakdown table and attach supporting financial report) 13. Certification: I certify to the best of my knowledge and belief that this report is correct and complete for performance of activities for the purposes set forth in the award documents. 13a. Typed or Printed Name and Title of Authorized Certifying Official 13c. Telephone (area code, number and extension) 13d. Email Address 13b. Signature of Authorized Certifying Official 13e. Date Report Submitted (Month, Day, Year) Page 65 of 141 Performance Progress Report Attachment 1: Expenditure Report IREAKDO«1 OF GRANT EXPENDITURES DURING THIS REPORTING PERIOD: Major item or category Federal $ obligated (but not spent) Federal $ Spent Total EXPENDITURES TO DATE OVERALL SLTNIlvIARY GRANT FUNDS M.ATC'HING FUNDS Original giant budget (this program): Less what was spent (or obligated) prior to this reportingperiod: - S - $ Less what was spent diuing this reportingperiod: - S - $ Less what was obligated dining this reportingperiod: - S - $ Balance of fluids remaining: _ $ _$ Page 66 of 141 FOR: TO: FROM: SUBJECT IV. 1h AGENDA REPORT City Council November 30, 2021 Dave Zabell, City Manager City Council Regular Meeting: 12/6/21 Dave Zabell, City Manager Executive December 2021 Council Meeting Cancellations REFERENCE(S): ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: MOTION: I move to approve the cancellation of the December 13 and 27 Council Workshop Meetings and December 20 Council Regular Meeting. FISCAL IMPACT: N/A HISTORY AND FACTS BRIEF: The City Council has historically cancelled the second regular December meeting of the City Council and the two December workshop meetings. When there has been a need to meet, a special meeting has been scheduled at the convenience of the Council. Depending on the progress of the Council District mapping update effort, a special meeting may be necessary during the month of December for Council consideration of draft City Council District maps for public comment . The demographer is currently working with the mapping data provided by the City's GIS group and the 2020 US Census data to develop draft District maps. The lateness of the release of 2020 census data from the federal government has pushed this effort back from what was planned. DISCUSSION: The meeting and workshop dates for December include the December 20th Regular Meeting and December 13th and 27th Workshops. There are no items pending for these dates. Page 67 of 141 Based on Council discussion during the November 22nd Workshop, staff recommends City Council approval of the motion before them tonight. Page 68 of 141 AGENDA REPORT FOR: City Council December 2, 2021 TO: Dave Zabell, City Manager City Council Regular Zach Ratkai, Administrative & Community Meeting: 12/6/21 Services Director FROM: Debra Barham, City Clerk Administrative & Community Services SUBJECT: Historic Preservation Commission Appointment & Reappointment I. REFERENCE(S): Resolution No. 3388 - Appointments to Boards & Commissions Candidate Applications - Council only II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: To confirm the Mayor's reappointment of Marilynn Baker to Position No-3 with a term from August 2, 2021 to August 1, 2024, and the appointment of Darlene Sarte to Position No. 4 with a term from December 6, 2021 to August 1, 2024, on the Historic Preservation Commission. III. FISCAL IMPACT: N/A IV. HISTORY AND FACTS BRIEF: The Historic Preservation Commission (HPC) is composed of five members; terms are for three years. The HPC meets as necessary, typically on the first Tuesday of every month at 4:00 PM in the City Hall. The HPC's major responsibilities are to identify and actively encourage the conservation of Pasco's historic resources by reviewing National Register properties applying for Special Tax Valuation; to raise community awareness of Pasco's history and historic resources; and to serve as the City of Pasco's primary resource in matters of history, historic planning, and preservation. At the November 22, 2022 Council Workshop, Mayor Martinez established a subcommittee, comprising of Mayor Pro Tern Barajas and Councilmembers Page 69 of 141 Milne and Serrano, to review the applications and interview the selected candidates. Ms. Baker has served on the HPC since November 2006 under Position No. 3 and is the City's liaison to the Franklin County Historical Society. While she resides in Franklin County, the Pasco Municipal Code Section 20.10.020, "Composition of the Commission" provides for an, "... exception to the residency requirement of Commission members may be granted by the Mayor and City Council in order to obtain representatives ... " Per Council policy, an incumbent applicant may be reappointed without interview by the City Council provided the incumbent has served not more than two consecutive terms since their last interview. Ms. Baker has served two consecutive terms since her last interview and therefore was required to be interviewed. HPC Position No. 4 has been vacant since Tom Brandon resigned in late 2019. There were no qualified candidates for this position until after Council amended the PMC Section 20.10.020 "Composition of the Commission" in 2021 amending the qualifications of the PHC members to provide for a larger pool of qualified candidates. The Council subcommittee reviewed three (3) application packets and interviewed two (2) candidates for PHC Position No. 4. V. DISCUSSION: Following the conduct of interviews, held on December 2, 2021, the Council subcommittee recommended the reappointment of Ms. Baker and appointment of Darlene Sarte and Mayor Martinez concurred with the recommendations. Mayor Martinez is requesting Council's confirmation of the reappointment of Marilyn Baker and appointment of Darlene Sarte to Position Nos. 3 & 4 respectively. Page 70 of 141 RESOLUTION NO. x A RESOLUTION Providing a Process for Appointments to City Boards and Commissions. WHEREAS, the City of Pasco maintains several citizen advisory boards to assist the delivery of municipal services as well as to advise the City Council in making various policy decisions; and WHEREAS, the appointment process prescribed by the Pasco Municipal Code requires the Mayor to appoint citizens to vacancies on such boards, subject to confirmation of the City Council; and WHEREAS, the Mayor and City Council desire to establish an appointment process which is more collaborative yet efficient for both the applicants and City Council alike; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON DOES RESOLVES AS FOLLOWS: Section 1: Applications for city boards and commissions shall be solicited annually by the City Manager on behalf of the City Council. Section 2: All applications received by the City Manager shall be reviewed by a City Council committee appointed by the Mayor; such committee, to be known as the "Appointment Screening Committee," shall be ad -hoc, appointed annually, and consist of three members, including the Mayor. The Appointment Screening Committee shall select those applicants it deems best suited for the respective board/commission but not more than three applicants for each vacancy to be filled. The Appointment Screening Committee shall consider the following factors in making their selections for further consideration: a) Geographic representation; b) Gender representation; c) Ethnic representation; d) Familial and financial relationships of board members Section 3: Those applicants selected by the Appointment Screening Committee shall be interviewed by the City Council during a public meeting; provided, however, the Screening Committee may recommend reappointment of an incumbent applicant without interview by the City Council if the incumbent has served not more than two consecutive terms since the last interview. At a City Council meeting following such interview, an interviewed candidate shall be selected by the Mayor for appointment to each vacancy. Any candidate selected by the Mayor shall be subject to confirmation vote of the City Council; a majority vote of the quorum present at such meeting shall be required to confirm the Mayor's appointments. Section 4: Any prior resolutions of the City Council in conflict with the provisions of this resolution shall be superseded by this resolution. PAS D by the City Council sty of Pasco at its regular meeting this 161h day of April, 2012. Matt Watkins, Mayor u.� Debra Clark, City Clerk APP V AS TO FORM: Leland B. Kerr, City Attorney Page 71 of 141 AGENDA REPORT FOR: City Council TO: Dave Zabell, City Manager Zach Ratkai, Administrative & Community Services Director FROM: Debra Barham, City Clerk Administrative & Community Services SUBJECT: Parks & Recreation Advisory Board Appointment REFERENCE(S): Resolution No. 3388 Candidate Applications - Council only December 2, 2021 City Council Regular Meeting: 12/6/21 II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: To confirm the Mayor's appointment of Shane Arnott to Position No. 2 on the Parks & Recreation Advisory Board, from December 6, 2021 to February 2, 2023. III. FISCAL IMPACT: N/A IV. HISTORY AND FACTS BRIEF: The Parks & Recreation Advisory Board (PRAB) is composed of seven members; terms are for three years. The PRAB meets the first Thursday of every month at 5:30 PM in the City Hall Conference Room 1. The PRAB discusses and makes recommendations to the City Council and the City Manager on matters pertaining to programs administered by the Recreation Division, and capital improvements related to the City's parks system. There is currently one vacancy on the PRAB due to a resignation. At the November 22, 2022 Council Workshop, Mayor Martinez established a subcommittee, comprising of Mayor Pro Tern Barajas and Councilmembers Milne and Serrano, to review the applications and interview the selected candidates. Page 72 of 141 The PRAB Position No. 4 has been vacant since Tom Davenport resigned in September 2021. The Council subcommittee reviewed four (4) application packets and interviewed two (2) candidates for the PRAB Position No. 4. V. DISCUSSION: Following the conduct of interviews, held on December 2, 2021, the Council subcommittee recommended the appointment of Shane Arnott and Mayor Martinez concurred with the recommendation. Mayor Martinez is requesting Council's confirmation of the appointment of Shane Arnott to Position No. 2 on the PRAB. Page 73 of 141 RESOLUTION NO. x A RESOLUTION Providing a Process for Appointments to City Boards and Commissions. WHEREAS, the City of Pasco maintains several citizen advisory boards to assist the delivery of municipal services as well as to advise the City Council in making various policy decisions; and WHEREAS, the appointment process prescribed by the Pasco Municipal Code requires the Mayor to appoint citizens to vacancies on such boards, subject to confirmation of the City Council; and WHEREAS, the Mayor and City Council desire to establish an appointment process which is more collaborative yet efficient for both the applicants and City Council alike; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON DOES RESOLVES AS FOLLOWS: Section 1: Applications for city boards and commissions shall be solicited annually by the City Manager on behalf of the City Council. Section 2: All applications received by the City Manager shall be reviewed by a City Council committee appointed by the Mayor; such committee, to be known as the "Appointment Screening Committee," shall be ad -hoc, appointed annually, and consist of three members, including the Mayor. The Appointment Screening Committee shall select those applicants it deems best suited for the respective board/commission but not more than three applicants for each vacancy to be filled. The Appointment Screening Committee shall consider the following factors in making their selections for further consideration: a) Geographic representation; b) Gender representation; c) Ethnic representation; d) Familial and financial relationships of board members Section 3: Those applicants selected by the Appointment Screening Committee shall be interviewed by the City Council during a public meeting; provided, however, the Screening Committee may recommend reappointment of an incumbent applicant without interview by the City Council if the incumbent has served not more than two consecutive terms since the last interview. At a City Council meeting following such interview, an interviewed candidate shall be selected by the Mayor for appointment to each vacancy. Any candidate selected by the Mayor shall be subject to confirmation vote of the City Council; a majority vote of the quorum present at such meeting shall be required to confirm the Mayor's appointments. Section 4: Any prior resolutions of the City Council in conflict with the provisions of this resolution shall be superseded by this resolution. PAS D by the City Council sty of Pasco at its regular meeting this 161h day of April, 2012. Matt Watkins, Mayor u.� Debra Clark, City Clerk APP V AS TO FORM: Leland B. Kerr, City Attorney Page 74 of 141 AGENDA REPORT FOR: City Council TO: Dave Zabell, City Manager FROM: Dave Zabell, City Manager Executive SUBJECT: Franklin County Mosquito Reappointment I. REFERENCE(S): Letter of Recommendation December 2, 2021 City Council Regular Meeting: 12/6/21 Control District Board of Trustees II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: To confirm Mayor Martinez's reappointment of Stephen Boothe to represent the City of Pasco on the Franklin County Mosquito Control District Board of Trustees from January 1, 2022 through December 31, 2023. III. FISCAL IMPACT: None IV. HISTORY AND FACTS BRIEF: Franklin County Mosquito Control District (FCMCD) Director David Dorsett recommended the reappointment of Stephen Boothe, a Pasco resident who has expressed interest in continuing as the City of Pasco's representative on the FCMCD Board of Trustees for the next two-year term. Mr. Boothe was born and raised in the City of Pasco and worked at the Hanford Nuclear Reservation for 30 years as a Financial Analyst before retiring. He has served on several boards including but not limited to: Franklin County Saddle Club, Benton Franklin 4-H Horse Council the Sun Willows Homeowners Association Board of Directors. Mayor Martinez appointed Mr. Boothe, with Council's confirmation, in July 2021 to fill the vacant position as the City's previous FCMCD Board of Trustees representative, Robert Hoffmann, was moved to another position on the Board of Trustees to represent Franklin County. Page 75 of 141 V. DISCUSSION: Mayor Martinez has reviewed the recommendation from Mr. Dorsett and has reappointed Mr. Boothe to represent the City of Pasco on the FCMCD Board of Trustees through for the term starting January 1, 2022 through December 31, 2023. The Mayor's appointment of Mr. Boothe requires confirmation of the City Council. Page 76 of 141 Franklin County Mosquito Control District 2601 N. Capitol Avenue Pasco, WA 99301 (509) 545-4083 Mayor, Saul Martinez 11/22/2021 City of Pasco 525 N. 3rd Avenue Pasco, WA 99301 RE: Board of Trustee Appointment I am writing you today regarding the City of Pasco's, Franklin County Mosquito Control District Board of Trustee appointment for the term of 01 /01 /2022 through 12/3 1/2023 . Currently Mr. Stephen Boothe is serving as the City of Pasco, Trustee. Mr. Boothe became the City's appointee in July of 2021 when the position became vacant. Mr. Boothe has been a regular attendee of the district's monthly meetings and a valued member of the Board of Trustees in the short time he has been representing the City of Pasco. I have spoken with Mr. Stephen Boothe, and he is willing and desires to continue as the City of Pasco, Trustee. The district has received no other interest in this position and recommends the reappointment of Mr. Boothe. Please find a brief bio of Mr. Stephen Boothe below. Mr. Stephen Boothe 135 Bellerive Ln. Pasco, WA 99301. Mr. Boothe was born and raised in the City of Pasco and worked at the Hanford Nuclear Reservation (WRPS) for 30 years as a Financial Analysis before retiring. He has served on several Boards including but not limited to: Franklin County Saddle Club, Benton Franklin 4H Horse Council, and Board of Directors, Sun Willows Homeowners Association. Mr. Boothe expressed that his interest in volunteering is to serve the community that he has lived in his entire life. Please respond with any questions you may have regarding the district or its Board of Trustees. If the City feels Mr. Boothe would be acceptable for reappointment to the Franklin County Mosquito Control District, Board of Trustees, please provide a letter of appointment. This appointment would be for the term of 01/01/2022 through 12/31/2023. Respectfully, David A. Dorsett, Director Franklin County Mosquito Control District ddorsett�«�I'cmed.o (509) 545-4083 Page 77 of 141 AGENDA REPORT FOR: City Council TO: Dave Zabell, City Manager FROM: Dave Zabell, City Manager Executive December 1, 2021 City Council Regular Meeting: 12/6/21 SUBJECT: *Ordinance - Reappointment of Pasco Municipal Court Judge REFERENCE(S): Ordinance Exhibit A - Contractual Agreement 11. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: MOTION: I move to adopt Ordinance No. , confirming the City Manager's reappointment of Craig Stilwill as Municipal Court Judge, affixing the compensation of the Municipal Court Judge and Judge Pro Tem, and Authorizing the City Manager to execute a Personal Services Agreement for Judge Stilwill's Judicial Services. Upon approval of the reappointment, Judge Stilwill will receive the Oath of Office of Judge for 2022-2025. III. FISCAL IMPACT: 1►U_1 I 16*1 to]:Y/_1 ki 11l y_TA &2 1:114 S The City operates a Municipal Court, in accordance with the Revised Code of Washington (RCW) Chapter 3.50. State law requires a Municipal Court Judge to be appointed to four-year terms, subject to confirmation of the City Council. The Pasco Municipal Court Judge position is a part-time, 34-hour per week position. The Municipal Court Judge is responsible to oversee the Pasco Municipal Court in the adjudication of cases and the oversight of Court administration. Page 78 of 141 In 2017, staff solicited interest in the position Municipal Court Judge position from qualified attorneys throughout the Tri-Cities. Through that process, the City Manager appointed, and City Council confirmed the appointment of Craig Stilwill as Pasco Municipal Court Judge effective January 1, 2018 and extending through December 31, 2021. Judge Stilwill has successfully fulfilled the duties and obligations of Municipal Court Judge during his term, enhancing Court services and effectively administering the Municipal Court department. V. DISCUSSION: The City Manager has reappointed Judge Stilwill to a second term as Pasco Municipal Court Judge effective January 1, 2022 and extending through December 31, 2025. Per the Pasco Municipal Code, the City Manager's appointment or reappointment of the Municipal Court Judge requires confirmation of the City Council. Accordingly, staff recommends the City Council's confirmation of Judge Craig Stilwill to a second term as Municipal Court Judge for a term of four years commencing on January 1, 2022. Page 79 of 141 ORDINANCE NO. AN ORDINANCE OF THE CITY OF PASCO, WASHINGTON CONFIRMING THE REAPPOINTMENT OF CRAIG STILWILL AS PASCO MUNICIPAL COURT JUDGE, AFFIXING THE COMPENSATION OF THE MUNICIPAL COURT JUDGE AND JUDGE PRO TEM, AND AUTHORIZING THE CITY MANAGER TO EXECUTE A PERSONAL SERVICES AGREEMENT FOR JUDGE STILWILL'S JUDICIAL SERVICES. WHEREAS, the City of Pasco, Washington operates a Municipal Court governed by Chapter 3.50 of the Revised Code of Washington (RCW); and WHEREAS, operation of the Pasco Municipal Court is an important matter to the citizens of Pasco and its local government; and WHEREAS, Judge Craig Stilwill was initially appointed as Pasco Municipal Court Judge for a four-year term, from January 1, 2018 through December 31, 2021; and WHEREAS, the City Manager has reappointed Judge Stilwill to the Pasco Municipal Court for another four-year term, commencing on January 1, 2022, through December 31, 2025, with the terms of his appointment provided in a Personal Services Agreement, attached hereto as Exhibit A; and WHEREAS, Pasco Municipal Code (PMC) 2.10.020 states that all appointments of Municipal Judge by the City Manager require confirmation by the City Council. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON: Section 1. That the reappointment of Craig Stilwill as Pasco Municipal Court Judge by the City Manager for another four-year term commencing on January 1, 2022 through December 31, 2025, is hereby confirmed by the Pasco City Council and the Council further authorizes the City Manager to execute a Personal Services Agreement for Judge Craig Stilwell's judicial services. Section 2. The salary of the Municipal Court Judge shall be adjusted annually on January 1, using the formula of 85% of a District Court Judge as set by the Washington State Salary Commission. Payment for usage of a Pro Tern Judge shall be made from that sum budgeted for Pro Tern. Judge services. Annual increases each January 1 for the term of the Agreement and any cost -of -living adjustment shall be pursuant to compensation provisions noted in Exhibit A. Section 3. The City Manager has authorization to enter into a Personal Services Agreement with Judge Stilwill in substantially similar form as attached Exhibit A. Ordinance Reappointment of Pasco Municipal Court Judge - 1 Page 80 of 141 Section 4. If any provision of this act or its application to any person or circumstance is held invalid, the remainder of the act or the application of the provision to other persons or circumstances shall not be affected. Section 5. This Ordinance shall take full force and effect five (5) days after passage and publication as required by law. PASSED by the City Council of the City of Pasco, Washington this_ day of December, 2021. Saul Martinez Mayor ATTEST: Debra Barham, CMC City Clerk Published: CAN 9 9 tTeXTA a O • 111 Kerr Ferguson Law, PLLC City Attorney Ordinance Reappointment of Pasco Municipal Court Judge - 2 Page 81 of 141 PERSONAL SERVICES AGREEMENT FOR MUNICIPAL COURT JUDGE THIS AGREEMENT is entered into by and between the City of Pasco, Washington, a Municipal Corporation, hereinafter referred to as "City," and Craig Stilwill, Attorney -at -Law, hereinafter referred to as "Judge," for the purpose of employment as a Municipal Court Judge for the City of Pasco Municipal Court. WHEREAS, the City has established by Ordinance a Municipal Court as authorized by Chapter 3.50 of the Revised Code of Washington (RCW), having jurisdiction to exercise all powers vested in Municipal Courts, together with such other powers and jurisdiction as are generally conferred upon such Courts in the State of Washington, either by common law or by express statute or Ordinance; and WHEREAS, Judge has qualified to serve as a Municipal Court Judge and desires to do so as a part-time employee of the City. NOW, THEREFORE, IN CONSIDERATION of the mutual covenants contained herein, the parties agree as follows: Duties. Judge shall serve as Municipal Court Judge for the City on a part-time basis pursuant to contract as authorized by GR 29(k) in accordance with City Ordinance 2505, RCW Chapter 3.50, and shall serve as the presiding Judge pursuant to GR 29 to the extent applicable, the Judge shall be responsible for: a. Court Administration: Judge shall supervise the Court staff and shall make or be responsible for all administrative decisions regarding operation of the Court in conformance with State law and Pasco Municipal Code. Judge shall recommend personnel policies for Municipal Court administration, and shall make recommendations for the hiring, discipline and termination of employees. Administration of Court personnel shall be in conformance with the City policies and with concurrence of the City Manager, recognizing the unique nature of Court employees and the Judge's rights and responsibilities respecting Court employees. Administration of the Court financial or budgetary functions shall be in conformance with the City policies and standard accounting practices, BARS and JIS, and with the concurrence of the City Finance Director. b. Adjudication: Judge shall be available, consistently and punctually, to adjudication all Municipal litigation on all dockets. Designation and scheduling of dockets shall be fixed by the Judge to accommodate the most efficient use of Court time and resources; any such schedule shall be filed with the City Manager. All dockets shall continue until scheduled cases for that docket are adjudicated or continued. Personal Services Agreement Municipal Court Judge - 1 Page 82 of 141 In addition, non -docket hours shall be performed as may be necessary to review and provide appropriate direction to staff on correspondence, accomplish research, case review, telephonic issued warrants and orders, and Court administration up to a combined (docket and non -docket) maximum of thirty-four (34) hours per week. Should these activities or administrative demands of the Court require more than thirty (34) hours in any week, Judge shall not be entitled to additional compensation from the City. C. Judicial Conduct: Judge shall maintain a judicious demeanor fostering respect for the Bench, fulfill continuing legal or judicial education requirements (no less than half of which shall consist of training in criminal law and procedure). Judge shall comply with the Code of Judicial Conduct (CJC) subject to the provisions of Article II (part-time Judge) providing for the continued practice of law consistent therewith; and the Code of Ethics for municipal officers (RCW 42.23) prohibiting the use of public facilities or employees for non -municipal business. d. Additional Duties: Judge is responsible for determining the qualifications of, selecting, and establishing a training program for a Judge Pro Tem to serve in the absence of the Judge. Judge shall be aware of and consider the Standards for Indigent Defense and certification of compliance requirements of the Washington State Supreme Court and provide such information and recommendations to the indigent defense supervisor to meet compliance with the Wilbur v. City of Mount Vernon criteria. 2. Inter -Department Cooperation. Recognizing the Court is an independent branch of municipal government, Judge shall endeavor to administer the Court at all times so as to comply with any reasonable request of any other municipal department, or the executive or legislative branches of City government, so long as such compliance does not impair the necessary independence of the Court. Judge will comply with written directives from the Mayor/and or the City Manager which apply to administrative and financial matters; such directives will not apply to judicial issues, nor shall such directives conflict with the applicable provisions of GR 29, the Code of Judicial Conduct, or statutory judicial authority, or which would create any impropriety or the appearance of impropriety concerning the Judge's activities. 3. Term. Unless earlier terminated as provided below, the term of employment shall commence on January 1, 2022 and continue through December 31, 2025. 4. Salary. Judge shall be paid one hundred sixty-eight thousand dollars $168,000.00 per year, commencing January 1, 2022, subject to applicable taxes and payroll deductions. Salary shall be payable in accordance with the City's planned payment schedule. The annual salary shall increase over the term of this agreement as follows: Personal Services Agreement Municipal Court Judge - 2 Page 83 of 141 a. For 2023 salary shall increase by two (2) percent (from previous year) plus a Cost of Living Adjustment (COLA) consistent with the Manager Group rate COLA for 2023. b. For 2024 salary shall increase consistent with the Manager Group COLA for 2024. C. For 2025 salary shall increase by two (2) percent (from previous year) plus a COLA consistent with the Manager Group rate COLA for 2025. 5. Holiday. The Court will not be in session during Washington State's statutory Court holidays. Judge shall receive payment for holidays, credited at the rate of six (6) hours per holiday. 6. Pro Tem Judges. In addition to the schedule as provided in section 1 above, the use of Pro Tem Judges may be necessary due to the Judge's absence from regularly scheduled dockets. Payment for such usage shall be made from that sum budgeted for Pro Tem Judge services. In the event a Pro Tem Judge is used because of a conflict of interest on Judge's part or because of the filing of an Affidavit of Prejudice, the item shall be placed on the Pro Tem docket, however, Judge shall not be excused from fulfilling any other administrative or calendared duties required of his office. In the event that the Judge is not able to fulfill his Judicial and/or Administrative duties due to suspension by the Washington State Commission on Judicial Conduct, such time period shall be considered leave without pay and City may use Pro Tem Judge services pending completion of the suspension. The City reserves the right to place Judge on administrative leave, with or without pay, and use Pro Tem Judge services pending completion of an investigation by the Commission. 7. City Employment Benefits. Judge shall be entitled to the following City Benefits: a. Vacation leave accrued at the rate of one -hundred ninety two (192) hours per year, at the City Department Director rate. b. Sick leave accrued at the rate of 2.78 hours per bi-weekly pay period. Vacation or sick leave taken during regularly scheduled dockets (and requiring the use of Pro Tem Judge) will be deducted from Judge's leave bank. Leave shall be scheduled to the extent practicable around established dockets. Civil and bereavement leave may be taken per City policy. d. Medical, dental, vision and accidental death and dismemberment insurance, as available to City department directors. Personal Services Agreement Municipal Court Judge - 3 Page 84 of 141 Life insurance. The City shall provide life insurance in the amount as available to City department directors. f. Participation in the Washington State Public Employees Retirement System (PERS). g. The City shall provide Judge an annual professional development stipend of five - hundred dollars ($500.00) Termination of Employment. The City may immediately terminate Judge's employment for cause as set forth in RCW 3.50.095 and consistent with Article IV, Section 31 of the Washington State Constitution. For the purpose of this Agreement, the failure of the Judge to perform the duties in Section 1 provided above, shall constitute misconduct or malfeasance in office. Judge may terminate his employment by giving sixty (60) days written notice of intent to terminate. If employment is terminated during a month, Judge shall receive a pro rata amount of salary for that portion of the month before the effective date of termination. 9. General Provisions. a. For the purpose of this Agreement, time is of the essence with respect to the performance of any of the provisions herein. b. Dispute Resolution: In the event of a dispute regarding the breach, interpretation, or enforcement of this Agreement, Judge and City Manager of the City of Pasco shall meet in a good faith attempt to settle such dispute with or without the assistance of a mediator. Any disputes remaining unresolved following such meeting shall be resolved by binding arbitration, and the prevailing party shall be entitled to its reasonable attorney's fees and costs as additional judgment against the other. Entire Agreement: This Agreement represents the entire Agreement between the parties respecting the subject matter hereof. All prior negotiations, agreements, representations, warranties or other matters of like or any nature shall be of no further force or effect and are hereby superseded by this Agreement. Notwithstanding any course of dealing to the contrary, this Agreement shall not be amended or modified in any manner other than by a written instrument, signed by all parties. IN WITNESS WHEREOF, the parties have hereunto set their hands as of the date first above written. Personal Services Agreement Municipal Court Judge - 4 Page 85 of 141 CITY OF PASCO MUNICIPAL COURT JUDGE Lo Dave Zabell, City Manager Craig Stilwill APPROVED AS TO FORM: Kerr Ferguson Law, PLLC City Attorney Personal Services Agreement Municipal Court Judge - 5 Page 86 of 141 AGENDA REPORT FOR: City Council TO: Dave Zabell, City Manager FROM: Richa Sigdel, Finance Director Finance SUBJECT: 2021-2022 Biennium Financial Update REFERENCE(S): Financial Fund Summary August 17, 2021 City Council Regular Meeting: 12/6/21 II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: None III. FISCAL IMPACT: None In 11 HISTORY AND FACTS BRIEF: The Council is provided monthly financial updates on the City's most critical and prominent fund, the General Fund, to further transparency, assure budget compliance and for informational purposes. Quarterly reports on the major funds allow staff to communicate the larger financial picture of the City to the Council and its residents. DISCUSSION: The financial report attached does not include fund balances that are authorized by Council during each budget year. The exclusion fund balance amounts is to present a clear picture of funds being received and expended by the City without reliance on reserves, a fund balance trend for all major funds is also provided. Considering the time of payroll/labor cost and the passage of the six months of the biennium, elapsed time for the combined type of expenses is 45%. The report shows that all prominent funds are meeting the revenue and expense target. Funds with large capital investments do not follow the typical elapsed time trend. Page 87 of 141 Staff expects all expenses and revenue to meet the authorized budget with few and minor exceptions. Staff has spent a considerable amount of time and effort in the stabilization of the financial system, creation of new reporting tools, and reconfiguration of the system to provide better fiscal control and access. As staff places these newly created tools and processes to action, staff anticipates the future budget vs. actual reports to be even better than the last biennium. Page 88 of 141 Budget Review-11/30/2021 Elapsed Time - 45% REVENUE EXPENDITURE COMMENTS Total Budget 2021-2022 YTD Received Total Budget 2021-2022 YTD Spent GENERAL FUND 136,877,786 62,803,294 46% 150,062,032 57,097,619 38% CITY STREET FUND 4,400,575 1,782,293 41% 5,129,037 1,710,607 33% ARTERIAL STREET FUND 1,701,848 895,537 53% 1,179,431 149,281 13% 1-182 CORRIDOR TRAFFIC IMPACT FUND 879,000 345,129 39% 3,401,785 76,991 2% STREET OVERLAY FUND 4,196,060 686,592 16% 6,351,428 1,106,816 17% COMMUNITY DEVELOPMENT GRANT FUND 6,550,906 4,451,711 68% 5,756,609 2,306,405 40% M.L. KING JR. COMMUNITY CENTER FUND 234,702 93,972 40% 285,654 130,235 46% AMBULANCE SERVICES FUND 17,961,935 8,021,051 45% 19,874,494 7,937,388 40% CITY VIEW CEMETERY FUND 547,200 501,238 92% 712,575 341,407 48% BOULEVARD PERPETUAL MAINTENANCE FUND 406,742 99,778 25% 293,999 136,012 46% ATHLETIC PROGRAM FUND 349,260 96,694 28% 313,317 86,655 28% GOLF COURSE 3,508,000 1,700,759 48% 3,475,901 1,582,783 46% SENIOR CENTER OPERATING FUND 548,782 201,257 37% 476,669 166,242 35% MULTI -MODAL FACILITY FUND 379,240 164,578 43% 330,729 227,284 69% SCHOOL IMPACT FEES 5,000,000 1,902,750 38% 4,986,000 1,808,472 36% RIVERSHORE TRAIL & MARINA MAINTENANCE FUND 54,202 27,047 50% 232,898 23,272 10% SPECIAL LODGING ASSESSMENT FUND 475,000 292,856 62% 475,000 292,916 62% LITTER ABATEMENT FUND 35,400 17,114 48% 34,276 3,174 9% REVOLVING ABATEMENT FUND 419,000 328,273 78% 830,744 85,598 10% ',AC DEVELOPMENT & OPERATING FUND 506,002 229,420 45% 557,055 183,800 33% VRkRK DEVELOPMENT FUND 1,673,400 547,539 33% 3,304,187 589,497 18% %PITAL IMPROVEMENTS FUND (REET) 4,540,000 3,502,527 77% 12,552,956 775,393 6% T*CONOMIC & INDUSTRIAL DEVELOPMENT FUND 14,687,620 1,919,578 13% 17,345,387 2,519,895 15% S=IADIUM / CONVENTION CENTER FUND 322,500 148,103 46% 1,594,822 261,526 16% MOTEL/MOTEL EXCISE TAX 757,060 464,229 61% 1,177,500 531,739 45% GENERAL CAPITAL PROJECTS 78,737,918 11,322,521 14% 78,290,189 16,764,453 21% WATER / SEWER UTILITY FUND 152,863,355 40,469,980 26% 168,843,110 34,622,963 21% EQUIPMENT RENTAL OPERATIONS FUND - GOVERNMENT TYPE 3,430,495 1,383,556 40% 3,741,234 1,430,471 38% EQUIPMENT RENTAL OPERATIONS FUND - PROPRIETARY TYPE 264,002 100,155 38% 264,002 101,422 38% EQUIPMENT RENTAL REPLACEMENT FUND - GOVERNMENT TYPE 3,877,377 1,178,361 30% 4,356,414 2,141,803 49% EQUIPMENT RENTAL REPLACEMENT FUND - PROPRIETARY TYPE 1,891,178 765,628 40% 2,546,788 11,970 0% MEDICAL/DENTAL INSURANCE FUND 12,558,640 6,333,646 50% 12,322,992 6,005,281 49% CENTRAL STORES FUND 110 7 6% 1,000 - 0% CITY VIEW CEMETERY ENDOWMENT 52,000 44,507 86% - - 0% OLD FIREMEN'S PENSION TRUST FUND 274,510 129,464 47% 283,948 73,653 26% OLD FIRE MEDICAL (OPEB) 114,000 44,044 39% 330,698 81,501 25% Total $ 461,075,805 $ 152,995,188 33.2% $ 511,714,860 $ 141,364,525 24.7% No variance expected. No variance expected. No variance expected. Capital project schedule dependent. No variance expected. Capital project schedule dependent. No variance expected. Year end entries for work orders will be done in December. No variance expected. No variance expected. No variance expected. Increase in revenue expected. No variance expected. Revenue is dependent on new development along designated Boulevards. No variance expected. No variance expected. 2022 revenue and expenses will need to be adjusted based on closeout of current management contract and start of the new lease agreement. No variance expected. No variance expected. No variance expected. No variance expected. Project schedule dependent. No variance expected. No variance expected. Revenue and expense does not follow standard process. No variance expected. Revenue and expense does not follow standard process. No variance expected. No variance expected. Increase in revenue expected. Capital project schedule dependent. No variance expected. Budget includes purchase of land scheduled for 2022. No variance expected. No variance expected. No variance expected. Capital project schedule dependent. No variance expected. No variance expected. No variance expected. No variance expected. No variance expected. Planned purchases for 2022. No variance expected. No variance expected. No variance expected. No variance expected. No variance expected. AGENDA REPORT FOR: City Council November 30, 2021 TO: Dave Zabell, City Manager City Council Regular Meeting: 12/6/21 FROM: Rick White, Director Community & Economic Development SUBJECT: Public Meeting & Resolution - Accepting a Notice of Intent for Port of Pasco - Reimann Industrial Center Annexation (ANX 2021-006) I. REFERENCE(S): Resolution Overview Map Vicinity Map Notice of Intent to Commence Annexation II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: CONDUCT A PUBLIC MEETING MOTION:I move to approve Resolution No. , accepting a notice of intent to commence annexation proceedings for the Reimann Industrial Center annexation, providing a determination on the boundary to be annexed, and whether simultaneous zoning and the assumption of bonded indebtedness will be required. III. FISCAL IMPACT: None IV. HISTORY AND FACTS BRIEF: The Port of Pasco, owner of property located between U.S. Highway 395 and the Burlington Northern Santa Fe (BNSF) Railroad Main Line approximately one- half mile north of Foster Wells Road, has submitted a Notice of Intent to Commence Annexation. The Notice of Intent has been reviewed by staff and has been determined to contain sufficient signatures to initiate the annexation process. Notices of Intent Page 90 of 141 are required to contain the signatures of property owners representing at least 10 percent of the assessed value of an area proposed for annexation. In this case, the Notice of Intent contains the signature of owner representing 100 percent of the assessed value within the proposed annexation area. Council was advised of this annexation at the Council Workshop of November 8, 2021, as this property will be the site for the Port of Pasco's Tax Increment Financing focus for the Darigold milk processing plant. On November 15, 2021, Council approved Resolution No. 4124 setting December 6, 2021, as the date to hold the public meeting to consider the Notice of Intent and the three items listed below. V. DISCUSSION: The petition method of annexation is a two-step process requiring the submittal of a Notice of Intent to Commence Annexation Proceedings, followed at a later date by an actual Annexation Petition. Upon receipt of a Notice of Intent to Commence Annexation the Council is required by law to set a date to hold a public meeting to consider: 1. Whether the City will accept, reject, or geographically modify the proposed annexation; 2. Whether it will require the simultaneous adoption of a proposed zoning regulation; and 3. Whether it will require the assumption of all or any portion of existing city indebtedness by the area to be annexed. Following Council review of the proposed annexation and passage of a resolution, generally accepting the boundary, staff will prepare the annexation petition. Upon return of the petition it will be forwarded to the County Assessor for certification. Following thecertification, a date will be set for a public hearing for Council to formally consider the annexation. Page 91 of 141 RESOLUTION NO. A RESOLUTION OF THE CITY OF PASCO, WASHINGTON, ACCEPTING A NOTICE OF INTENT TO COMMENCE ANNEXATION PROCEEDINGS FOR THE REIMANN INDUSTRIAL CENTER ANNEXATION, PROVIDING A DETERMINATION ON THE BOUNDARY TO BE ANNEXED, AND WHETHER SIMULTANEOUS ZONING AND THE ASSUMPTION OF BONDED INDEBTEDNESS WILL BE REQUIRED. WHEREAS, the Port of Pasco, owners of a property in a portion of the Northeast quarter of Section 6, Township 9 North, Range 30 East, W.M. and South half of Section 31, Township 10 North, Range 30 East, W.M., have filed a Notice of Intent to Commence Annexation Proceedings to the City of Pasco; and WHEREAS, the City Council of the City of Pasco has reviewed the Notice of Intent and has determined the annexation site is within the Pasco Urban Growth Area, annexation of the site would be a natural extension of the City and said annexation would the in best interest of the Pasco community. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PASCO, DOES RESOLVE AS FOLLOWS: That the City will accept the proposed territory to be annexed as described in Exhibit A and depicted in Exhibit B attached hereto. Be It Further Resolved that the territory to be annexed will not require simultaneous adoption of zoning regulations. Zoning will be determined through a public hearing process with input from affected property owners. Be It Further Resolved that the annexation area will be required to assume a proportionate share of all existing City bonded indebtedness. PASSED by the City Council of the City of Pasco, Washington this day of , 2021. Saul Martinez Mayor ATTEST: Debra Barham, CMC City Clerk APPROVED AS TO FORM: Kerr Ferguson Law, PLLC City Attorney Resolution — Accept to Proceed ANX 2021-006 - 1 Page 92 of 141 EXHIBIT "A" Legal Description ANX 2021-006 — Reimann Industrial Center That portion of the Northeast quarter of Section 6, Township 9 North, Range 30 East, W.M. and South half of Section 31, Township 10 North, Range 30 East, W.M., described as follows: Beginning at the Northwest corner of the Northeast quarter of said Section 6; Thence Southerly along the Westerly line of said Northeast quarter to the Southwest corner of said Northeast quarter; Thence Easterly along the Southerly line of said Southeast quarter to the Easterly right of way line of Interstate 395; Thence Northerly along said Easterly right of way line to the Northerly line of said Section 6; Thence Westerly along said Northerly line to the Southeast corner of Lot 3 of that Short Plat recorded in Volume 1 of Short Plats, Page 561, records of Franklin County, Washington; Thence Northwesterly along the Northeasterly line of said Lot 3 to the most Northerly corner of said Lot 3, said corner also being on the Westerly line of Lot 4 of said Short Plat; Thence Northwesterly along said Westerly line to the most Westerly corner of said Lot 4, said corner being on the East line of Lot 2 of said Short Plat; Thence Northerly along said East line to the North line of the Southwest quarter of said Section 31; Thence Westerly along said North line to the Easterly line of Lot 1 of said Short Plat; Thence Southwesterly along the Southeasterly line of said Lot 1 to the Easterly right of way line of N. Railroad Avenue; Thence Southeasterly along said Easterly right of way line to the North line of said Section 6; Thence Easterly along said North line to the Point of Beginning; Situated in Franklin County, State of Washington. Page 93 of 141 Item: Reimann Industrial Center AnnexationN "Exhibit B" Applicant: Port of Pasco w E File #: ANX 2021-006/ZD 2021-006 s U) Ln M L A Gr�ow�th Bounder 7 sm, NOTICE OF INTENTION TO COMMENCE ANNEXATION PROCEDURES TO: The City Council of the City of Pasco 525 North Third Avenue Pasco, Washington 99301 Council Members: The undersigned, who are the owners of not less than ten percent in value, according to the assessed valuation for general taxation of the property for which annexation is sought, hereby advise the City Council of the City of Pasco that it is the desire of the undersigned owners of the following area to commence annexation proceedings. The property herein referred to is described on Exhibit "A" attached hereto and is depicted on Exhibit "B" further attached hereto. It is requested that the City Council of the City of Pasco set a date not later than sixty days after the filing of this request for a meeting with the undersigned to determine: (1) Whether the City Council will accept the proposed annexation; and, (2) Whether the City Council will require the assumption of existing City indebtedness by the area to be annexed; and, (3) Whether the City Council will require simultaneous zoning. This page is one of a group of pages containing identical text material and is intended by the signers of this Notice of Intention to be presented and considered as one Notice of Intention and may be filed with other pages containing additional signatures which cumulatively may be considered as a single Notice of Intention. Page 97 of 141 EXHIBIT A LEGAL DESCRIPTION LOT 2A LOCATED IN THE NORTHWEST QUARTER OF SECTION 31, TOWNSHIP 10 NORTH, RANGE 30 EAST OF THE WILLAMETTE MERIDIAN, FRANKLIN COUNTY, WASHINGTON, MORE PARTICULARLY DESCRIBED AS FOLLOWS: THAT PORTION OF LOT 2, SHORT PLAT NO. 2002-07, ACCORDING TO THE SURVEY THEREOF RECORDED MARCH 25, 2002 UNDER AUDITOR'S FILE NO. 1603399, RECORDS OF FRANKLIN COUNTY, WASHINGTON, LYING IN THE NORTHWEST QUARTER OF SAID SECTION 31. CONTAINING 160.19 ACRES LEGAL DESCRIPTION LOT 28 LOCATED IN THE SOUTHWEST QUARTER OF SECTION 31, TOWNSHIP 10 NORTH, RANGE 30 EAST OF THE WILLAMETTE MERIDIAN, FRANKLIN COUNTY, WASHINGTON, MORE PARTICULARLY DESCRIBED AS FOLLOWS: THAT PORTION OF LOT 2, SHORT PLAT NO. 2002-07, ACCORDING TO THE SURVEY THEREOF RECORDED MARCH 25, 2002 UNDER AUDITOR'S FILE NO. 1603399, RECORDS OF FRANKLIN COUNTY, WASHINGTON, LYING IN THE SOUTHWEST QUARTER OF SAID SECTION 31. CONTAINING 137.62 ACRES SR D. k4 of WAZ9 y a 4 y 0 ¢ o o 4P 46318 Q qF'� �sf0*4L LAND 5�y4 6/29/2021 LINE TABLE LIN EARING ISTANCE RECORD R1 Ll S21'12'15"W 252.38' 252.54 L2 S30'54'08"W 147.72' 148.01 L3 S39'48'24"W 183.44' 183.15 L4 S49'03'31"W 175.29' 175.60 L5 S52'33'02"W 195.83' 195.14 L6 S64'47'23"W 216.80' 217.11 1-7 S76'40'56"W 225.47' 225.50 L8 N41'37'35"E 149.75' 149.75' 1-9 S48'49'30"E 195.43' 195.43' L10 S41'34'33"W 338.50' 154.74' 338.50' 154.73' 1-11 S10'59'26"E L12 N88'29'59"E 347.61' 347.62' L13 S70'56'37"E 90.27' 90.27' L14 S10'54'14"E 298.17' 1 298.17' S42-11'49"W 259.16' 259.16' �Lj5 L16 S36'06'30"W 318.16' 318.16' L17 S10'59'26"E 933.37' 1 933.37' PBS Engineering DRA—.1: ADM SCALE: NIA DATE: 06129/2021 ►� PBS and Environmental lnc. pbsusa.com CHECKEDBY: ADM PROJECTNO.: 66184.000 SHEET Z OF Z Page 98 of 141 24 30 36 31 3 O O Z EXHIBIT A 64' 1\9pp591 N R�psFpR REFS LOT 2A 6,977,718 S.F. 160.19 AC. Z 2 Lp 1 L12 C 13 N89'23'17"E 2150.66' 1913 p59`1 FN 4 1 1 R �p s�Ro EPss LOT 2B RFFF 5,994,939 ST 1 137.62 AC. _ I N O I ti N N N O CP �s g D I T 1 x— ;1� of WAsyI4T.y • o Z No . J ` per 463111 SS, �'G13TERS. �4` 327.79' 10*4 LAND s' 36 N-- o, 3 ---- 6/29/2021 t� S88'49'22"W 2994.66' 1 6 2.00' 30 31 i N I 01 O1 N i 4 vl 0_ O� 0 0D Z dW 0 N J W 0 0 0 Ir J aQ Z a m � x� H rn E rn 0 � f I / I W �s i \ ryJ V \ V� \ 6 PBS Engineering DRAWN BY: ADM SCALE: 1••=600' DATE: 06/29/2021 and P B� Environmentallnc. pbsusa.com CHECKED BY: ADM PROJECT NO.: 66164.000 SHEET —I- OF Z Page 99 of 141 Item: Reimann Industrial Center AnnexationN "Exhibit B" Applicant: Port of Pasco w E File #: ANX 2021-006 s Annexation Area Page 100 of 141 Affidavit of Signature for Annexation Notice of Intent and Petition Under the penalty of perjury, I declare under oath, that I am authorized to sign deeds and encumbrances on behalf of _POD B r PASc_O and I am further authorized to sign other documents including Notices of Intent and Petitions. a Signature Date State of Washington ) ): ss. County of_V C Ak 1 n ) I certify that I know or have satisfactory evidence that_ n \A is the person who appeared before me, and said person acknowledged that (he/she) si0ed this instrument, on oath stated that (he/she) was authorized to execute the instrument and acknowledged it as the_ -coZ,,'0�qp - �rPf, h,r of 7!U RxV 0� R�IU-0 to be the free and voluntary act of such party for the uses and purposes mentioned in the instrument. Given under my hand and official seal this 23 day of. �e�Cryl r OC L 262 t ri / NO P LIC in a for the State of Washington French' �,]residing at: My Commission Expires: Grj-atx -O�;) —\q ION NOTARY '" PUBLIC �WiOI�51'11 \ Page 101 of 141 1. Please print your name in addition to signing. PRINT NAME SIGNATURE ADDRESS DATE Page 102 of 141 AGENDA REPORT FOR: City Council November 18, 2021 TO: Dave Zabell, City Manager City Council Regular Meeting: 12/6/21 FROM: Zach Ratkai, Director Administrative & Community Services SUBJECT: Resolution/Ordinance - Pasco Public Facilities District Grant REFERENCE(S): Resolution Ordinance II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: MOTION: I move to approve Resolution No. , approving a grant to the Pasco Public Facilities District for $60,000 for continued operations. MOTION: I move to adopt Ordinance No. , amending the 2021-2022 Biennial Budget of the City of Pasco by providing supplement thereto; to provide operational support to Pasco Public Facilities District from its General Fund. III. FISCAL IMPACT: $60,000 Expense from General Fund IV. HISTORY AND FACTS BRIEF: In 2002, the Pasco Public Facilities District (PPFD) was formed to provide opportunities for the development of public facilities for the community. Throughout its existence, the PPFD has supported regional efforts to provide public facilities in Pasco and the Tri-Cities, and was an integral player in the unsuccessful bid through the Regional Public Facilities District (RPFD) for a regional aquatic center (to be located in Pasco) in 2013. Recently, the PPFD has evaluated, and is in the process of approving for placement on the ballot, a measure to ask Pasco voters to consider increasing the local sales tax by 0.02% to finance the construction of a large scale aquatics facility in Pasco. This vote is anticipated to be held at the April 25, 2022 election. Page 103 of 141 Throughout its history, the City of Pasco has provided both staffing and financial support to the PPFD. The financial support provided has generally provided enough revenue to offset both established and incidental expenses for which the PPFD is responsible. However, since 2019 when the PPFD was granted allowance to proceed with its own aquatic project through a change in RCW 35.57, expenses have increased as additional staff, consultants, and legal expenses have incurred. Currently, the PPFD sits at a negative fund balance and anticipates additional staff and legal expenses for the remainder of 2021. This deficit would be cured with a grant of $60,000 from the City General Fund. V. DISCUSSION: On November 16, 2021, the PPFD Board passed a motion requesting a $250,000 grant from the City of Pasco to support the continued community effort to provide a potential aquatics facility within the city limits. This was a speculative amount aimed at the negative fund balance in 2021 but also included speculative expenses centered on the April 2022 election. Staff recommends that Council grant $60,000 to cover additional expenses in 2021 that resulted in a negative fund balance only. Expenses in 2022 could vary depending upon the outcome of the April 2022 election whereby fund balances for the PPFD would be hard to predict. Page 104 of 141 RESOLUTION NO. A RESOLUTION OF THE CITY OF PASCO, WASHINGTON APPROVING A GRANT TO THE PASCO PUBLIC FACILITIES DISTRICT FOR $60,000 FOR CONTINUED OPERATIONS. WHEREAS, the Pasco Public Facilities District has served to support public facility and recreation needs for the City of Pasco since 2002; and WHEREAS, the City of Pasco recognizes the partnership with the Pasco Public Facilities District in support of mutual goals; and WHEREAS, the City of Pasco authorizes a funding grant of sixty thousand dollars ($60,000) to supplement additional expenses incurred in 2021. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON: That the City of Pasco hereby authorizes a grant of sixty thousand dollars ($60,000) from the general fund to the Pasco Public Facilities District to support continued operations; and Be It Further Resolved, that this Resolution will take effect immediately. PASSED by the City Council of the City of Pasco, Washington this day of , 2021. Saul Martinez Mayor ATTEST: Debra Barham, CMC City Clerk Resolution — 2021 PPFD Grant - 1 APPROVED AS TO FORM: Kerr Ferguson Law, PLLC City Attorney Page 105 of 141 ORDINANCE NO. AN ORDINANCE OF THE CITY OF PASCO, WASHINGTON, AMENDING THE 2021-2022 BIENNIAL BUDGET OF THE CITY OF PASCO BY PROVIDING SUPPLEMENT THERETO; TO PROVIDE OPERATIONAL SUPPORT TO PASCO PUBLIC FACILITIES DISTRICT FROM THE GENERAL FUND. WHEREAS, the Pasco Public Facilities District has served to support public facility and recreation needs for the City of Pasco since 2002; and WHEREAS, the City of Pasco recognizes the partnership with the Pasco Public Facilities District in support of mutual goals; and WHEREAS, the City of Pasco authorizes a funding grant to supplement additional expenses incurred in 2021; and WHEREAS, the City Council of the City of Pasco finds and determines that such amendment of the 2021-2022 Biennial Budget is in the best interests of residents of the City of Pasco and will promote the general health, safety and welfare. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON DO ORDAIN AS FOLLOWS: Section 1. Pursuant to RCW 35A.34.200, the 2021-2022 Biennial Budget be and the same is hereby amended to provide for the following adjustments to beginning fund balances, revenues, transfers in, expenditures, transfers out and ending fund balances by providing authority for any necessary transfer of money within or between funds indicated. Fund No Fund Name Revenue Expense Net Change 100 General Fund $0 $60,000 ($60,000) Total $0 $60,000 ($60,000) Section 2. That the additions in appropriations and expenditures are hereby declared to exist in the above funds for the said uses and purposes as shown above and the proper City officials are hereby authorized and directed to issue warrants and transfer funds in accordance with the provision of the Ordinance. Section 3. Except as amended herein, Ordinance No. 4503 as previously adopted heretofore shall remain unchanged. Section 4. This Ordinance, being an exercise of a power specifically delegated to the City legislative body, is not subject to referendum, and shall take full force and effect five (5) days after approval, passage and publication as required by law. Ordinance - 2021-2022 Budget Adj Page 106 of 141 PASSED by the City Council of the City of Pasco, Washington this day of , 2021. Saul Martinez Mayor ATTEST: Debra Barham, CMC City Clerk Published: APPROVED AS TO FORM: Kerr Ferguson Law, PLLC City Attorney Ordinance - 2021-2022 Budget Adj Page 107 of 141 AGENDA REPORT FOR: City Council TO: Dave Zabell, City Manager FROM: Richa Sigdel, Director Finance SUBJECT: *Resolution - Interfund Loan Extension REFERENCE(S): Resolution November 20, 2019 City Council Regular Meeting: 12/6/21 II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: MOTION: I move to approve Resolution No. , amending an interfund loan from the General Fund to the Marina Fund authorized by Resolution No. 3922. III. FISCAL IMPACT: N/A IV. HISTORY AND FACTS BRIEF: Consistent with the 2021-2022 Biennial Budget and associated adjustment, it is necessary to provide for certain inter and intra fund loans to maintain positive cash balances in all funds and to compensate for delayed, but anticipated, insurance settlements. Dock A and B at the City's marina were damaged due to the winter storm experienced in 2017. The City has been working closely with the insurance company to recover all losses and expenses and expects the process to be completed by the end of the first quarter of 2022. Upon conclusion of insurance settlement negotiations, it may be necessary to make the Marina Fund whole via a subsidy if there is a shortfall between claim and recovery amounts. At that time, Council will be apprised of any needed funding and a staff recommendation to remedy. Council approved an interfund loan in 2019 and extended the terms of the loan in 2020. Page 108 of 141 V. DISCUSSION: Staff recommends approval of the proposed resolution. Page 109 of 141 RESOLUTION NO. A RESOLUTION OF THE CITY OF PASCO, WASHINGTON AMENDING INTERFUND LOAN FROM THE GENERAL FUND TO MARINA FUND AUTHORIZED BY RESOLUTION 3922. WHEREAS, the City Council authorized a loan of $450,000 from General to Marina Fund on December 2, 2019; and WHEREAS, the City Council extended the loan terms by 12 months on loan of $450,000 from General to Marina Fund on December 7, 2020; and WHEREAS, the General Fund has funds available for interim borrowing, and the Marina Fund is awaiting insurance payout for damages incurred on the site; and WHEREAS, the City Council of the City of Pasco has found that it is in the best interest of the City to lend funds from the General Fund to the Marina Fund and to provide for the repayment thereof. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON that: Authorization for Loans. The Finance Director of the City of Pasco is hereby authorized and directed to make the following loans from the City of Pasco funds as follows: a. Extend the term of the original loan by one year due to delay in receipt of insurance for damages on the site. 2. Terms and Memorialization. The effective dates of the loans shall be as listed below. This Resolution shall constitute memorialization of these loans and their terms. a. Repayment is due as of November 30, 2022. The interest rate is 3.9 percent. Be It Further Resolved, that this Resolution shall be in full force and effect upon adoption. Resolution — Amending Interfund Loan from General Fund to Marina Fund- 1 Page 110 of 141 PASSED by the City Council of the City of Pasco, Washington this day of December, 2021. Saul Martinez Mayor ATTEST: Debra Barham, CMC City Clerk Resolution — Amending Interfund Loan from General Fund to Marina Fund- 2 APPROVED AS TO FORM: Kerr Ferguson Law, PLLC City Attorney Page 111 of 141 AGENDA REPORT FOR: City Council November 30, 2021 TO: Dave Zabell, City Manager City Council Regular Meeting: 12/6/21 FROM: Richa Sigdel, Finance Director Finance SUBJECT: Tri-Cities Hispanic Chamber of Commerce American Rescue Plan Act Funding Request I. REFERENCE(S): NA II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: Discussion IIIaRivy-,1NIIVA1:7_[44IF American Rescue Plan Act (ARPA) Fund - Up to $50,000 IV. HISTORY AND FACTS BRIEF: In March 11, 2021, President Biden signed into law the American Rescue Plan Act of 2021 (ARPA, HR 1319) to provide federal funding relief for American workers, families, industries, and state and local governments. The Act provides over $350 billion to states, counties, tribal governments, territories, and cities, with a total of $17,464,312 allocated to the City of Pasco in two equal installments during the calendar years 2021 and 2022. Interim Final Rule issued with the United States Treasury allows for ARPA grant funds to be utilized for vaccination programs. V. DISCUSSION: Since August 2021, the Tri-Cities Hispanic Chamber of Commerce (TCHCC) has held 70 pop-up clinics and administered over 2,800 COVID-19 vaccination doses. The pop-up clinics focus on making vaccinations accessible to those who are challenged to acquire them during the week without an appointment and, Page 112 of 141 meeting individuals where they are at including grocery stores, community events, churches, etc. TCHCC will continue pop-up clinics into 2022, each clinic costs $850 in staff time for the administration and management of the events. TCHCC has requested up to $50,000 of ARPA funding to assist with previous and continuing efforts. The funding would be on a reimbursement basis for 2021 and 2022 activities. Staff is requesting guidance from Council for the requested funds. Page 113 of 141 AGENDA REPORT FOR: City Council TO: Dave Zabell, City Manager FROM: Dave Zabell, City Manager Executive November 24, 2021 City Council Regular Meeting: 12/6/21 SUBJECT: *Disposition of Ad Hoc Inclusion, Diversity and Equity Commission REFERENCE(S): Inclusivity Commission Charter - April 2018 2020 Revised Workplan Resolution No. 3820 - Establishing Inclusivity Commission February 2018 Resolution No. 3906 - Extended Ad Hoc Commission through December 31, 2020 Resolution No. 3992 - Extended Ad Hoc Commission through December 31, 2021 PMC 2.35.010 - Board and Commission Officer, Vacancy and Removal from Office II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: Discussion III. FISCAL IMPACT: 40 IV. HISTORY AND FACTS BRIEF: The Inclusivity Commission was established in February 2018 by Resolution No. 3820 as an ad hoc commission for a limited term and purpose as outlined in its Charter, which is attached. Subsequent to recruitment, appointment and confirmation by Council, the Inclusivity Commission conducted their first meeting in August 2018. The newly formed Commission began a strategic planning process in December 2018 and additional facilitated work sessions were held in the first quarter of 2019. The Commission's work plan and extension through December 31, 2020, Page 114 of 141 along with a name change from Inclusivity Commission to Inclusion, Diversity, and Equity Commission (IDEC) was approved by City Council on June 3, 2019, by Resolution No. 3906. The IDEC spent significant time building a foundational understanding of City services and processes in addition to learning about community organizations to further assist in their mission to "identify means to promote and embrace diversity and inclusivity and to make such recommendations to the City Council for action, education, and guidance to foster an environment that includes, accepts, respects and appreciates all members of our community." In doing so IDEC received presentations from City departments on topics such as communications, hiring practices, public access, and training throughout 2019. In addition, the IDEC received presentations from community organizations including: • Communities In Schools of Benton -Franklin • Pasco School District • Junior Achievement • Downtown Pasco Development Authority • Tri-Cities Diversity Council IDEC conducted its first community outreach and engagement forum event in September 2019, with further outreach and engagement efforts at community events at the 2019 Cinco de Mayo and the Fiery Foods festivals. During the first half of 2020, several conditions hampered the progress of the Commission's workplan, including: • Commission Vacancies • COVID-19 and a State -mandated limitation of public meetings to be only "routine and necessary" until July 2020 • Orientation of 3 new commissioners With the lessening of restrictions the IDEC resumed a monthly remote meeting schedule, in August 2020. The first order of business by the Commissioner was the review of the established work plan. The work plan contemplates considerable public outreach, requiring gatherings, visitations, exhibits and experiences not conducive to a virtual meeting setting and challenging due to limitations in place at that time on public gatherings. For the reasons outlined above, IDEC was unable to meaningfully pursue the goals and objectives of its Charter, and subsequently requested of Council another extension through December 31, 2021 with the hope that conditions would improve such that they could effectively prosecute their charter. Council Page 115 of 141 extended the term of commission, and commissioners themselves, through December 31, 2021 (Resolution No. 3992). Most recently IDEC reviewed and made modifications to the work plan. The modifications resulted in the realignment or removal of some established items while also adding new items. This past September the Commission recommended the completion of a strategic equity plan to the City Council at a workshop meeting. Council subsequently approved funding for staff to complete a Strategic Equity Plan in 2022 in the mid -biennium budget adjustment. The Strategic Equity Plan will provide a road map for Council and staff including goals and strategies for the advancing equity throughout the City of Pasco's policies, programs, and practices and, in advancing the organizational capacity in areas including training, public engagement, and opportunities for diverse representation within City staff and volunteers (boards and commissions). Finally, IDEC conducted a second community outreach forum virtually on December 1, 2021. V. DISCUSSION: As outlined in Resolution No. 3992, the commission and commissioners terms are expiring December 31, 2021. Depending on Council's direction, and as it stands to date, two positions will be vacant due to commissioners moving out of the area. Additionally, although monthly meetings have been held virtually throughout the year, attendance has been difficult with 4 of 11 meetings not achieving quorum or being cancelled due to lack of a quorum. Two of the remaining five commissioners have not met attendance requirements as outlined in per PMC Section 2.35.010, attached. Staff is seeking direction from Council on the disposition of the ad hoc IDEC Commission, below is a brief analysis of some potential options: Options 1. Status Quo: Extend the limited term of the IDEC Commission and the remaining members wishing to continue, to a date certain, to complete a specified purpose. Depending on how Council views the attendance issues and the willingness of the current remaining commissioners to continue, the commission will require at least two new appointments. Newly appointed commissioners will require onboarding and orientation with the charter and existing workplan. Depending on the length of the extension, recruitment for vacant commission seats may prove difficult - a short extension may make recruiting a challenge. 2. Codify IDEC as a Standing Advisory Commission to the City Council: This action would establish IDEC as a standing commission similar to the Planning Commission, Parks and Recreation Board, or Arts and Culture Commssion. Appointments would be a consideration, for those ad hoc commissioners desiring to take on a longer term Page 116 of 141 appointment, and of course to fill the two(possibly four) vacancies. Newly appointed commissioners will require onboarding and orientation with the charter and existing workplan. Assuming the purpose of a standing commission may differ significantly with that of a task -oriented purpose of the limited term ad hoc IDEC commission. This option would require Council review and potential modification as to the purpose of the newly established standing Commission and subsequent work by the Commission to develop work plan fully reflective of Council's determination as to the purpose of a standing advisory commission. 3. Incorporate or Combine IDEC with an existing board or commission - IDEC and the relatively new Arts and Culture Commission already enjoy some crossover in purpose and potential methods. While the early efforts of and Arts and Culture Commission have been focused on art, events to showcase culture and promote cultural awareness through music, exhibitions, education, etc. are anticipated as the Commission matures and expands fully into its mission. Modification of the Art and Culture Commission mission and membership to include Council's intentions for IDEC may be a consideration. Similar to option 2 above, this option would require Council review and potential modification to explore combining the two commissions as one, or modifications to the purpose of the Arts and Culture Commission to incorporate an expanded mission. 4. Pause the ad hoc commission until completion of Strategic Equity Plan: A pause of the ad hoc commission would provide time for the plan to be completed and subsequently, provide Council time to review plan, prioritize its goals in this area and formulate strategies before making a decision on the future of the ad hoc commission. If so scoped, the plan could provide specific and helpful insight as to the need and purpose of a policy advisory body to the City Council. 5. Disband the ad hoc commission and await the outcome of the Strategic Equity Plan: With a Strategic Equity Plan being completed in 2022, the work completed by the ad hoc commission would serve as foundational research for the consultant. Through the planning process staff anticipates further recommendations and strategies from community engagement efforts. Similar to option 3 above, if so scoped, the plan could provide specific and helpful insight as to the need and purpose of a policy advisory body to the City Council. Staff is seeking Council direction on the ad hoc commission, which expires December 31, 2021. It is anticipated that this topic will be revisited at the January 10, 2022 City Council Workshop. Page 117 of 141 CHARTER OF THE PASCO INCLUSIVITY COMMISSION ARTICLE I Establishment and Name Section 1.0 — Establishment. By Resolution No. 3820, the Pasco City Council has provided for the establishment of the Pasco Inclusivity Commission hereinafter referred to as the "Commission." ARTICLE II Mission and Goals of Commission Section 2.1 — Mission. The primary mission of the Pasco Inclusivity Commission is to assist the Pasco City Council in promoting inclusivity in Pasco. The Commission shall conduct such activities, including public meetings, to identify means to promote and embrace diversity and inclusivity and to make such recommendations to the City Council for action, education, and guidance to foster an environment that includes, accepts, respects and appreciates all members of our community. The Commission will be an advisory board to the City Council. Section 2.2 — Goals and Work Plan. The goals and work plan of the Pasco Inclusivity Commission are as follows: 1. Develop a working plan and procedures in accordance with this Charter. 2. Examine the practices and procedures of the City of Pasco to identify strategies to create a greater feeling of inclusion and welcoming for all who live and work in Pasco. 3. Engage with Pasco residents, interest groups, and businesses, seeking feedback on their experiences that can improve life in Pasco. 4. Identify strategies that help the City to be more inclusive in engaging residents and businesses that will better promote unity, equality and understanding in Pasco; including the preparation of a report for the City Council on opportunities to recognize and celebrate Pasco's diverse culture. 5. Identify funding strategies to implement these goals. 6. Present recommendations to the Pasco City Council on how to achieve the goals above. Reports to the Council may be made as progress occurs; however, not less than once per year. Charter of the Pasco Inclusivity Commission Page IPl§eoQ 141 ARTICLE III Duration Section 3.0. The Commission shall continue in duration until February 20, 2020 unless continuation of the Commission is extended by a majority vote of the Pasco City Council no less than ninety (90) days prior to the date of expiration (November 20, 2019). If so extended, the term shall be extended by such period as determined by the City Council. ARTICLE IV Commission Members Section 4.1 — Selection, Vacancies and Voting. The Commission shall consist of seven (7) voting members. The Mayor shall appoint the members of the Commission with confirmation of the appointments by the Pasco City Council as follows: 1. The Commission Chairperson shall be selected by the City Council who shall conduct the meetings of the Commission and report to the Pasco City Council as requested or provided below. 2. A Vice -Chair selected by a majority of the Commission shall fulfill the duties of the Chairperson in absence of the Chairperson. 3. Commission members shall be appointed for terms of one (1) year, and may be subject to reappointment. 4. Vacancies on the Commission shall be filled for the unexpired term of the former member. In accordance with PMC 2.58.010, Commission members may be removed for incompetency, incompatibility, dereliction of duty, malfeasance in office, inefficiency, neglect of duty, or for other good cause, and membership shall be forfeited in the event the member has four (4) absences from regular meetings within a twelve (12) month period of time, or absences for three (3) consecutive regular meetings. 5. The majority rule shall control commission meetings with each member having a single vote. Commission members may not assign or grant proxies for their voting rights. Section 4.2 — Liaison and Staff. The City Council may appoint a City Councilmember to serve as a non -voting liaison to the Commission. The City Council may direct the City Manager to appoint a staff advisor who shall serve as a non -voting liaison to the Commission. Charter of the Pasco Inclusivity Commission Page MoB141 ARTICLE V Meetings Section 5.1— Commission Meetings. The Commission shall meet as necessary, but not less than once per month, at a date and time to be determined by the Commission. A quorum shall be required for meetings where votes are scheduled to make recommendations to the City Council. A quorum is not required to commence a workshop meeting of the Commission. A quorum shall be no fewer than four members. Section 5.2 — Open Public Meetings. All Commission Meetings shall be open to the public and notice of meetings shall be given to the extent required by law in a manner consistent with the Open Public Meetings Act, Chapter 42.30 RCW. At each meeting any person shall have a reasonable opportunity to address the Commission either orally or in writing. Section 5.3 — Parliamentary Authority. The rules of Robert's Rules of Order (revised) shall govern the Commission in all cases to which they are applicable, where they are not inconsistent with the Charter or with the special rules of the Commission. Section 5.4 — Minutes. Copies of the minutes of all regular or special meetings of the Commission shall be available to any person or organization that requests them as required by state law. The minutes of all Commission meetings shall include a record of individual votes on all matters voted on by the Commission. ARTICLE VI Amendments to Charter Section 6.1 — Proposal to Amend Charter. Any Commission member may introduce a proposed amendment to the Charter at any meeting of which proper advance notice has been given to members of the Commission. The notice shall include the text of the proposed amendment and a statement to its purpose and effect. Section 6.2 — City Council Approval of Proposed Charter Amendments. Proposed Charter Amendments adopted by the Commission shall be submitted to the City Council for approval. The Commission Charter may be amended only by action of the City Council. CERTIFICATE I, the undersigned, City Clerk of the City of Pasco, Washington (City) do hereby certify that this Charter of the Pasco Inclusivity Commission is a true and correct original of such Charter as authorized by action of the City Council on this 2nd day of April, 2018. City Clerk of the City of Pasco, Washington Charter of the Pasco Inclusivity Commission Page P2 141 RESOLUTION NO. S'M A RESOLUTION of the City of Pasco, Washington establishing an Inclusivity Commission to provide recommendations to the City Council for implementation by staff for City-wide inclusivity improvements. WHEREAS, the City of Pasco has historically been the home for diverse cultures within our region, creating its unique character and opportunities, as well as a source of pride for all who live here; and WHEREAS, the City Council of the City of Pasco desires to protect and encourage our diverse culture, as well as to protect the constitutional rights of its citizens, including the right to be free of discriminatory practices and the fair application of law and to demonstrate that Pasco is a welcoming and inclusive City, where laws apply equally to all who live here, and where individuals, families and businesses are welcome; and WHEREAS, the City Council of the City of Pasco is honored to serve the entire community, and seeks to provide equal protection to our residents and access to all of the City's services to those that live here; and WHEREAS, Article I, Section I of the Washington Constitution declares that "governments derive their just powers from the consent of the governed, and are established to protect and maintain individual rights"; and WHEREAS, the Washington State Legislature has established the "Washington Law Against Discrimination" which declares the "right to be free from discrimination because of race, creed, color, national origin, sex, honorably discharged veteran or military status, sexual orientation, or the presence of any sensory, mental, or physical disability or the use of a trained dog guide or service animal by a person with a disability is recognized as and declared to be a civil right"; and WHEREAS, the Pasco City Council, by oath, declares to uphold and support the Constitution and laws of the State of Washington, and hereby reaffirms its support to do so for equal benefit of all those who live here; and WHEREAS, the Pasco City Council, to advise it in meeting these goals and responsibilities, desires to create an ad hoc Inclusivity Commission; NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF PASCO, DOES RESOLVE AS FOLLOWS: Section 1. Declaration of City Council. The City of Pasco is hereby declared to be an Inclusive City, committed to embracing diversity and promoting equality among our work force, residents, businesses, and visitors and, hereby establishes an ad hoc Inclusivity Commission to provide recommendations to the City Council for implementation by staff for City-wide inclusivity improvements. Section 2. Establishment of Pasco Inclusivity Commission. The City Council hereby establishes a citizen ad hoc commission to be known as the "Pasco Inclusivity Commission." The City Council further directs the City Manager to develop a charter for the Pasco Inclusivity Inclusivity Commission Resolution Page 1 Commission to be submitted to the City Council for adoption within sixty (60) days of the date of the passage of this Resolution. Section 3. Mission of Inclusivity Commission. The primary mission of the Pasco Inclusivity Commission is to assist the Pasco City Council in promoting inclusivity in Pasco. The Commission shall conduct such activities, including public hearings, to identify means to promote and embrace diversity and inclusivity and to make such recommendations to the City Council for action, education, and guidance to foster an environment that includes, accepts, respects and appreciates all members of our community. Section 4. Selection of Inclusivity Commission. The Pasco Inclusivity Commission shall consist of seven (7) voting members. The Mayor shall appoint the members of the commission with confirmation of the appointments by the Pasco City Council as follows: 1. The Commission Chairperson shall be selected by the City Council who shall conduct the meetings of the Commission and report to the Pasco City Council as requested or provided below. 2. A Vice -Chair selected by a majority of the Commission shall fulfill the duties of the Chairperson in absence of the Chairperson. 3. In appointing members of the Commission, the City Council will strive to select such members to represent the general City population in age, gender, race, ethnicity, sexual orientation and national origin. 4. The term for service shall be one (1) year, and may be subject to reappointment. 5. The commission members or vacancies shall be in accordance with PMC 2.58.010. 6. The majority rule shall control commission meetings with each member having a single vote. 7. Commission members may not assign or grant proxies for their voting rights. 8. The City Council may appoint a City Councilmember to serve as a non -voting liaison to the commission. The City Council may direct the City Manager to appoint a staff advisor who shall serve as a non -voting liaison to the commission. Section 5. The Commission. The requirements of the commission will be as follows: 1. Meet one time per month at the date and time determined by the commission, or more often as may be necessary. 2. Develop a working plan and procedures in accordance with the Council adopted Charter. 3. Report to the City Council as progress occurs; however, not less than an annual report to the City Council. 4. All Commission Meetings shall be open to the public. Inclusivity Commission Resolution Page 2 5. All Commission members must be residents who have lived within the Pasco City limits for at least one (1) year, or have a currently licensed business, operating within the City. 6. The Commission will issue special reports at the request of the City Council at any time during its sitting. 7. The Commission will be an advisory board to the City Council. Section 6. Goals of Inclusivity Commission. The goals of the Pasco Inclusivity Commission are as follows: l . Examine the practices and procedures of the City of Pasco to identify strategies to create a greater feeling of inclusion and welcoming for all who live and work in Pasco. 2. Engage with Pasco residents, interest groups, and businesses, seeking feedback on their experiences that can improve life in our community. 3. Identify strategies that help the City to be more inclusive in engaging our residents and businesses that will better promote unity, equality and understanding in Pasco. 4. Identify funding strategies to implement these goals. 5. Provide the City Council with a report on opportunities to recognize and celebrate Pasco's diverse culture. 6. Present recommendations to the Pasco City Council on how to achieve the goals above. Section 7. This Commission shall expire within twenty-four (24) months of the date of this Resolution unless extended by a majority vote of the Pasco City Council no less than ninety (90) days prior to the date of expiration. If so extended, the term shall be extended by such period as determined by the City Council. Section 8. Effective Date. This Resolution shall be effective upon approval. PASSED by the City Council of the City of Pasco this 20th day of February, 2018. CITY OF PASCO Matt Watkins, Mayor A ST: APPROVED AS TO FORM: � M/ J,/ ��J, /,/ J 6,i cc � I / / — Daniela Erickson, City Clerk 4�and rr, City Attorney Inclusivity Commission Resolution Page 3 Page 123 of 141 INCLUSION, DIVERSITY AND EQUITY COMMISSION WORK PLAN GOAL #1: Foster an environment that includes, accepts, respects and appreciates all members of our community by promoting the city's commitment to Inclusion, Diversity and Equity. OBJECTIVES A. Work in conjunction with the Pasco School Board to create an Inclusivity Commission (IC) youth subcommittee for middle and high school students. 1. Provides opportunity and forum for youth advisement on what their needs and ideas to improve inclusion, diversity and equity in city government and the Pasco community. B. Create a portal on the City's website and Facebook page. 1. Promote commission work products or events and share resources that can facilitate the mission. C. Support and promote diverse cultural and heritage events in Pasco. 1. Promotes community engagement and inclusivity. 2. IDEC will facilitate providing survey instruments and suggestion forum to the community, especially when translated to other languages, to help gather data from the community. 3. Impart information on city programs and services by engaging all media to feature efforts and increase participation. 4. Identify and partner with existing organizations and their events. D. Hold Inclusion, Diversity and Equity meetings in the community on a quarterly basis. 1. Provides forum outside of city hall to impart the mission and work plan and, for residents to share experiences and offer suggestions on inclusion, diversity and equity in Pasco city government. 2. Integrate a different cultural component (food, performance, presentation) to each meeting. 3. Establish a questionnaire consistent with other city survey instruments. 4. Solicit feedback about city government and Pasco. 5. Rotate among council districts. GOAL #2: Help the City of Pasco be more inclusive OBJECTIVES A. Improve engagement with the City. 1. Identify language, technology, and other barriers to accessibility to City Council meetings by making appropriate recommendations to City Council. 2. Assure that residency status is not a deterrent to engagement. B. Improve educational campaigns. Approved November 18, 2020 Page 124 of 141 1. Recommend ways to increase diversity in city campaigns and marketing tools to reflect current community demographics as well as the desired growth. C. Recommend ways to increase diversity in city campaigns and marketing tools to reflect the current community demographics as well as the desired growth. 1. Provides an opportunity to use non-verbal tools to promote inclusivity and combat exclusivity. GOAL #3: Promote unity, equality, understanding, diversity, and inclusivity in city government. OBJECTIVES A. Introduce evaluation/assessment tools. 1. Increase accountability of commissions, departments, and activities. i. Periodically assign commission liaisons to observe and monitor City boards, commissions and advisory committees for recommendations to enhance inclusivity, diversity and equity. B. Introduce annual inclusion audit and score card. 1. Rate inclusivity, diversity and equity of City -sponsored activities, employment, and contracting. 2. Report to Administration and City Council with results and recommendations. C. Help the City of Pasco develop a strategic equity plan. 1. Recommend policies that increase recruitment and retention of a diverse city workforce. 2. Provide recommendations on further diversity, equity, and inclusion and anti - racism training to all city volunteers and staff to develop a culturally competent city government. D. Recommend opening trainings to be accessible to the community and local business owners looking to educate themselves on diversity, equity, and inclusion. Approved November 18, 2020 Page 125 of 141 RESOLUTION NO. 3' ' 2-0 A RESOLUTION of the City of Pasco, Washington establishing an Inclusivity Commission to provide recommendations to the City Council for implementation by staff for City-wide inclusivity improvements. WHEREAS, the City of Pasco has historically been the home for diverse cultures within our region, creating its unique character and opportunities, as well as a source of pride for all who live here; and WHEREAS, the City Council of the City of Pasco desires to protect and encourage our diverse culture, as well as to protect the constitutional rights of its citizens, including the right to be free of discriminatory practices and the fair application of law and to demonstrate that Pasco is a welcoming and inclusive City, where laws apply equally to all who live here, and where individuals, families and businesses are welcome; and WHEREAS, the City Council of the City of Pasco is honored to serve the entire community, and seeks to provide equal protection to our residents and access to all of the City's services to those that live here; and WHEREAS, Article I, Section I of the Washington Constitution declares that "governments derive their just powers from the consent of the governed, and are established to protect and maintain individual rights"; and WHEREAS, the Washington State Legislature has established the "Washington Law Against Discrimination" which declares the "right to be free from discrimination because of race, creed, color, national origin, sex, honorably discharged veteran or military status, sexual orientation, or the presence of any sensory, mental, or physical disability or the use of a trained dog guide or service animal by a person with a disability is recognized as and declared to be a civil right"; and WHEREAS, the Pasco City Council, by oath, declares to uphold and support the Constitution and laws of the State of Washington, and hereby reaffirms its support to, do so for equal benefit of all those who live here; and WHEREAS, the Pasco City Council, to advise it in meeting these goals and responsibilities, desires to create an ad hoc Inclusivity Commission; NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF PASCO, DOES RESOLVE AS FOLLOWS: Section 1. Declaration of City Council. The City of Pasco is hereby declared to be an Inclusive City, committed to embracing diversity and promoting equality among our work force, residents, businesses, and visitors and, hereby establishes an ad hoc Inclusivity Commission to provide recommendations to the City Council for implementation by staff for City-wide inclusivity improvements. Section 2. Establishment of Pasco Inclusivity Commission. The City Council hereby establishes a citizen ad hoc commission to be known as the "Pasco Inclusivity Commission." The City Council further directs the City Manager to develop a charter for the Pasco Inclusivity Inclusivity Commission Resolution Page 1 Commission to be submitted to the City Council for adoption within sixty (60) days of the date of the passage of this Resolution. Section 3. Mission of Inclusivity Commission. The primary mission of the Pasco Inclusivity Commission is to assist the Pasco City Council in promoting inclusivity in Pasco. The Commission shall conduct such activities, including public hearings, to identify means to promote and embrace diversity and inclusivity and to make such recommendations to the City Council for action, education, and guidance to foster an environment that includes, accepts, respects and appreciates all members of our community. Section 4. Selection of Inclusivity Commission. The Pasco Inclusivity Commission shall consist of seven (7) voting members. The Mayor shall appoint the members of the commission with confirmation of the appointments by the Pasco City Council as follows: 1. The Commission Chairperson shall be selected by the City Council who shall conduct the meetings of the Commission and report to the Pasco City Council as requested or provided below. 2. A Vice -Chair selected by a majority of the Commission shall fulfill the duties of the Chairperson in absence of the Chairperson. 3. In appointing members of the Commission, the City Council will strive to select such members to represent the general City population in age, gender, race, ethnicity, sexual orientation and national origin. 4. The term for service shall be one (1) year, and may be subject to reappointment. 5. The commission members or vacancies shall be in accordance with PMC 2.58.010. 6. The majority rule shall control commission meetings with each member having a single vote. 7. Commission members may not assign or grant proxies for their voting rights. 8. The City Council may appoint a City Councilmember to serve as a non -voting liaison to the commission. The City Council may direct the City Manager to appoint a staff advisor who shall serve as a non -voting liaison to the commission. Section 5. The Commission. The requirements of the commission will be as follows: 1. Meet one time per month at the date and time determined by the commission, or more often as may be necessary. 2. Develop a working plan and procedures in accordance with the Council adopted Charter. 3. Report to the City Council as progress occurs; however, not less than an annual report to the City Council. 4. All Commission Meetings shall be open to the public. Inclusivity Commission Resolution Page 2 5. All Commission members must be residents who have lived within the Pasco City limits for at least one (1) year, or have a currently licensed business, operating within the City. 6. The Commission will issue special reports at the request of the City Council at any time during its sitting. 7. The Commission will be an advisory board to the City Council. Section 6. Goals of Inclusivity Commission. The goals of the Pasco Inclusivity Commission are as follows: 1. Examine the practices and procedures of the City of Pasco to identify strategies to create a greater feeling of inclusion and welcoming for all who live and work in Pasco. 2. Engage with Pasco residents, interest groups, and businesses, seeking feedback on their experiences that can improve life in our community. 3. Identify strategies that help the City to be more inclusive in engaging our residents and businesses that will better promote unity, equality and understanding in Pasco. 4. Identify funding strategies to implement these goals. 5. Provide the City Council with a report on opportunities to recognize and celebrate Pasco's diverse culture. 6. Present recommendations to the Pasco City Council on how to achieve the goals above. Section 7. This Commission shall expire within twenty-four (24) months of the date of this Resolution unless extended by a majority vote of the Pasco City Council no less than ninety (90) days prior to the date of expiration. If so extended, the term shall be extended by such period as determined by the City Council. Section 8. Effective Date. This Resolution shall be effective upon approval. PASSED by the City Council of the City of Pasco this 20th day of February, 2018. CITY OF PASCO Matt Watkins, Mayor AT ST: APPROVED AS TO FORM: �/ OR UX/J I Daniela Erickson, City Clerk a and . rr, City Attorney Inclusivity Commission Resolution Page 3 RESOLUTION NO. Z `"1i O `0 A RESOLUTION of the City of Pasco, Washington, declaring the City of Pasco an Inclusive City, amending the name to the "Pasco Inclusion, Diversity, and Equity Commission," extending the term of the citizen ad hoc commission, through December 31, 2020 and amending the terms, conditions and requirements of the Pasco Inclusion, Diversity and Equity Commission. WHEREAS, the City of Pasco has historically been the home for diverse cultures within our region creating its unique character and opportunities, as well as a source of pride for all who live here; and WHEREAS, the City Council of the City of Pasco desires to protect and encourage our diverse culture, as well as to protect the constitutional rights of its citizens, including the right to be free of discriminatory practices and the fair application of law and to demonstrate that Pasco is a welcoming and inclusive City, where laws apply equally to all who live here, and where individuals, families, and businesses are welcome; and WHEREAS, the City Council of the City of Pasco is honored to serve the entire community and seeks to provide equal protection to our residents and access to all of the City's services to those that live here; and WHEREAS, Article I, Section I of the Washington Constitution declares that "governments derive their just powers from the consent of the governed, and are established to protect and maintain individual rights"; and WHEREAS, the Washington State Legislature has established the "Washington Law Against Discrimination which declares the "right to be free from discrimination because of race, creed, color, national origin, sex, honorably discharged veteran or military status, sexual orientation, or the presence of any sensory, mental, or physical disability or the use of a trained dog guide or service animal by a person with a disability is recognized as and declared to be a civil right"; and WHEREAS, the Pasco City -Council, by oath, declares to uphold and support the Constitution and laws of the State of Washington, and hereby reaffirms its support to do so for equal benefit of all those who live here; and WHEREAS, the Pasco City Council, to advise it in meeting these goals and responsibilities, established and created a charter for an ad hoc Inclusivity Commission in May of 2018; NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF PASCO, DOES RESOLVE AS FOLLOWS: Section 1. Declaration of City Council. The City of Pasco is hereby declared to be an Inclusive City, committed to embracing diversity and promoting equality among our work force, Page 129 of 141 residents, businesses, and visitors, and established the ad hoc Inclusivity Commission in May of 2018. Section 2. Name change of Pasco Inclusivity Commission. The City Council hereby amends the Commission name to "Pasco Inclusion, Diversity, and Equity Commission." Section 3. Extension of Pasco Inclusion, Diversity, and Equity Commission. The City Council hereby extends the term of the citizen ad hoc commission, through December 31, 2020. Section 4. Terms and Conditions for Inclusion, Diversity,°, and Inclusion Commission. The Pasco Inclusivity Commission shall consist of seven (7) voting members. The Mayor shall appoint the members of the commission with confirmation of the appointments by the Pasco City Counci I as follows: 1. The Commission Chairperson shall be selected by the City Council who shall conduct the meetings of the Commission and report to the Pasco City Council as requested or provided below. 2. A Vice -Chair selected by a majority of the Commission shall fulfill the duties of the Chairperson in absence of the Chairperson; and 3. In appointing members of the Commission, the City Council will strive to select such members to represent the general population in age, gender, race, ethnicity, sexual orientation, and national origin. 4. The term for service shall be through January 31, 2020. 5. The commission members or vacancies shall be filled in accordance with PMC 2.58.010. 6. The majority rule shall control commission meetings with each member having a single vote. 7. Commission members may not assign or grant proxies for their voting rights. 8. The City Council may appoint a City Councihnember to serve as a non -voting liaison to the commission. The City Council may direct the City Manager to appoint a staff advisor who shall serve as a non -voting liaison to the commission. Section 5. Inclusion Diversity, and Eguity Commission. The requirements of the commission will be as follows: 1. Meet one time per month at the date and time determined by the Council, or more often as may be necessary. Page 130 of 141 2. Develop and implement working plan and procedures in accordance with the Council adopted Charter. 3. Report to the City Council as progress occurs, however, not less than an annual report to the City Council. 4. All Commission Meetings shall be open to the public. 5. All Commission members must be residents who have lived within the Pasco City limits for at least one (1) year, or have a currently licensed business, operating within the City. 6. The Commission will issue special reports at the request of the City Council at any time during its sitting. 7. The Commission will be an advisory board to the City Council. Section 6. Goals of Inclusion, Diversit};, and Equity Commission. The goals of the Pasco Inclusivity Commission are as follows: 1. Examine the practices and procedures of the City of Pasco to identify strategies to create a greater feeling of inclusion and welcoming for all who live and work in Pasco. 2. Engage with Pasco residents, interest groups, and businesses, seeking feedback on their experiences that can improve life in our community. 3. Identify strategies that help the City to be more inclusive in engaging our residents and businesses that will better promote unity, equality, and understanding in Pasco. 4. Identify funding strategies to implement these goals. 5. Present recommendations to the Pasco City Council on how to achieve the goals above. Section 7. Celebration of Diversity. The Commission shall provide the City Council with a report on opportunities to recognize and celebrate Pasco's diverse culture. Section 8. This Commission shall expire on December 31, 2020 unless extended by a majority vote of the Pasco City Council no less than ninety (90) days prior to the date of expiration. If so extended, the term shall be extended by such period as determined by the City Council.. Section 9. Effective Date. This Resolution shall be effective upon adoption. Section 10. Amendments to Charter. City Council further directs the City Manager to amend the charter for the Commission to reflect the aforementioned changes, to be submitted to the City Council for adoption within sixty (60) days of the date of the passage of this Resolution. Page 131 of 141 PASSED by the City Council of the City of Pasco this 3rd day of June, 2019. CITY OF PASCO Matt Watkins, Mayor E "A m1alwww" APPROVED AS TO FORM: Eric F son, City Attorney Page 132 of 141 RESOLUTION NO.3992 A RESOLUTION OF THE CITY OF PASCO, WASHINGTON, EXTENDING THE TERM OF THE PASCO INCLUSION, DIVERSITY, AND EQUITY COMMISSION, A CITIZEN AD HOC COMMISSION, THROUGH DECEMBER 31, 2021. WHEREAS, the City of Pasco has historically been the home for diverse cultures within our region creating its unique character and opportunities, as well as a source of pride for all who live here; and WHEREAS, the City Council of the City of Pasco desires to protect and encourage our diverse culture, as well as to protect the constitutional rights of its citizens, including the right to be free of discriminatory practices and the fair application of law and to demonstrate that Pasco is a welcoming and inclusive City, where laws apply equally to all who live here, and where individuals, families, and businesses are welcome; and WHEREAS, the City Council of the City of Pasco is honored to serve the entire community and seeks to provide equal protection to our residents and access to all of the City's services to those that live here; and WHEREAS, Article L Section I of the Washington Constitution declares that "governments derive their just powers from the consent of the governed, and are established to protect and maintain individual rights"; and WHEREAS, the Washington State Legislature has established the "Washington Law Against Discrimination RCW 49.60 which declares the "right to be free from discrimination because ofrace, creed, color, national origin, sex, honorably discharged veteran or military status, sexual orientation, or the presence of any sensory, mental, or physical disability or the use of a trained dog guide or service animal by a person with a disability is recognized as and declared to be a civil right"; and WHEREAS, the Pasco City Council, by oath, declares to uphold and support the Constitution and laws of the State of Washington, and hereby reaffirms its support to do so for equal benefit of all those who live here; and WHEREAS, the Pasco City Council, to advise it in meeting these goals and responsibilities, established and created a charter foran adhoc commission inMayof 2018, known as the Inclusion, Diversity, and Equity Commission. NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF PASCO, DOES RESOLVE AS FOLLOWS: Resolution — Extending IDEC - 1 Page 133 of 141 Section 1. Extension of Pasco Inclusion, Diversity, and Ecluity Commission. The City Council hereby extends the term of the citizen ad hoc commission, through December 31, 2021. Section 2. Terms and Conditions for Inclusion. Diversity, and Inclusion Commission. All other terms and conditions provided in the Charter of the Commission through Resolution No. 3828 and amended in Resolution No. 3906 will remain the same. Section 3. Goals of Inclusion. Diversity. and Equity Commission. The goals of the Pasco Inclusivity Commission are as follows: Examine the practices and procedures of the City of Pasco to identify strategies to create a greater feeling of inclusion and welcoming for all who live and work in Pasco. 2. Engage with Pasco residents, interest groups, and businesses, seeking feedback on their experiences that can improve life in our community. 3. Identify strategies that help the City to be more inclusive in engaging our residents and businesses that will better promote unity, equality, and understanding in Pasco. 4. Identify funding strategies to implement these goals. 5. Present recommendations to the Pasco City Council on how to achieve the goals above. Section 4. Celebration of Diversity. The Commission shall provide the City Council with a report on opportunities to recognize and celebrate Pasco's diverse culture. Section 5. This Commission shall expire on December 31, 2021 unless extended by a majority vote of the Pasco City Council no less than ninety (90) days prior to the date of expiration. If so extended, the term shall be extended by such period as determined by the City Council. Section 6. Effective Date. This Resolution shall be effective upon adoption. PASSED by the City Council of the City of Pasco, Washington this 21 st day of September, 2020. Saul Martinez Mayor ATTEST: Debra Barham, CMC City Clerk APPROVED AS TO FORM: Kerr son Law, PLLC y Attorney Resolution — Extending IDEC - 2 Page 134 of 141 2.35.010 Vacancies and removal from office I Pasco Municipal Code Page 1 of 1 2.35.010 Vacancies and removal from office. The following provisions shall apply to all City -appointed members or officers of any board or commission. Vacancies occurring otherwise than through the expiration of terms shall be filled for the unexpired terms, in accordance with any applicable laws, by the original appointing authority. Members may be removed for incompetency, incompatibility, dereliction of duty, malfeasance in office, inefficiency, neglect of duty, or for other good cause, and membership shall be forfeited in the event the member has four absences from regular meetings within a 12-month period of time, or absences from three consecutive regular meetings. [Ord. 4340, 2017; Code 1970 § 2.58.010.] The Pasco Municipal Code is current through Ordinance 4558, passed November 15, 2021. Disclaimer: The City Clerk's office has the official version of the Pasco Municipal Code. Users should contact the City Clerk's office for ordinances passed subsequent to the ordinance cited above. Note: This site does not support Internet Explorer. To view this site, Code Publishing Company recommends using one of the following browsers: Google Chrome, Firefox, or Safari. City Website: www.pasco-wa.gov City Telephone: (509) 544-3080 Code Publishing Company The Pasco Municipal Code is current through Ordinance 4558, passed November 15, 2021. Page 135 of 141 iA" II Pasco City Council Goals aoao-aoai QUALITY OF LIFE Promote a high -quality of life through quality programs, services and appropriate investment and re- investment in community infrastructure by: • Using Community Development Block Grant (CDBG) and other public and private capital to revitalize older neighborhoods and safe routes to essential services. • Continuing efforts toward designing, siting, programming needs, and site selection for a community center and pursuing acquisition of land for future community park. • Developing Phase I of the A Street Sporting Complex and continue efforts to provide additional soccer and sports fields. • Coordinating with the Pasco Public Facilities District to develop a public education campaign, financial analysis and prepare a ballot measure concerning the development of a regional aquatic facility for consideration by the people. • Completing construction of a new animal control facility. • Ongoing efforts to improve efficiency and effectiveness of public resources in the delivery of municipal services, programs, and long-term maintenance and viability of public facilities. • Collaborating with the Inclusion, Diversity and Equity Commission and community leaders to enhance engagement efforts and organizational cultural competency. • Updating design standards for the development of new neighborhoods and re -development to promote greater neighborhood cohesion through design elements, e.g.: walkability, aesthetics, sustainability, and community gathering spaces. • Updating Parks and Facilities Comprehensive Plan to include: public facilities inventory, needs assessment, level of service, and centers evaluation. • Teaming with local and regional partners to develop a Housing Action Plan with a focus on strategies that emphasize affordable housing. FINANCIAL SUSTAINABILITY Enhance the long-term financial viability, value, and service levels of services and programs, including: • Regular evaluation of services and programs to confirm importance to community, adequacy, and cost -benefit. • Continuation of cost of service and recovery targets in evaluating City services. • Ongoing evaluation of costs, processes and performance associated with delivery of City services including customer feedback and satisfaction, staffing, facilities, and partnership opportunities. • Instilling and promoting an organizational culture of customer service across all business lines. • Updating policies relating to urbanization of the unincorporated islands to assure consistency with long-range planning, community safety, and fiscal sustainability. Page 136 of 141 COMMUNITY SAFETY Preserve past improvements and promote future gains by: • Developing a Comprehensive Police Strategic Master Plan through a transparent process to evaluate future service levels of the department to assure sustainability, public safety, and crime control over the next 5-io years. • Collaborating with regional and community partners to evaluate and implement strategies to reduce the incidence of homelessness. • Leveraging and expanding partnerships to maintain and enhance behavioral health services to community members in crisis being assisted by police and fire. • Continuing efforts to improve police and community relations. • Working to achieve and maintain target fire response times through operational improvements and long-range strategic planning of facilities and staffing. • Focusing on the long-term goal of sustaining a Washington State Rating Bureau Class 3 community rating. • Leveraging infrastructure database of sidewalks, streetlights and pavement conditions along with evaluating policies and methods to address needs and inequities. COMMUNITY TRANSPORTATION NETWORK Promote a highly -functional multi -modal transportation network through: • Commencement and completion of construction of the Lewis Street Overpass project. • Continued emphasis on improvements in Road 68/I-i82/Burden Blvd. corridor to improve operation and safety. • Data -driven pro -active neighborhood traffic calming efforts. • Continued collaboration with Ben Franklin Transit to enhance mobility and access. • Completion of a Transportation System Master Plan and utilization of its recommendations to develop policies, regulations, programs, and projects that provide for greater connectivity, strategic investment, mobility, multi -modal systems, accessibility, efficiency and safety. ECONOMIC VITALITY Promote and encourage economic vitality by supporting: • Downtown revitalization efforts of Downtown Pasco Development Authority (DPDA), post-COVID restart, and City initiatives such as Downtown Master Plan process and sign code modifications. • The construction of Peanuts Park and Farmers Market and continued efforts to pursue streetscape and gateway upgrades. • The completion of the Comprehensive Land Use Plan Update and Broadmoor Master Plan efforts, adoption of Urban Growth Area expansion alternative, implementation of adopted long-range planning efforts with appropriate analysis and adoption of planning actions including: zoning code changes, phased sign code update, and development regulations and standards. • Increased efforts to promote the community as a desirable place for commercial and industrial development by promoting small business outreach and assistance, predictability in project review, and excellent customer service. • Partnerships and encouragement of Department of Natural Resources (DNR) to facilitate development of the remaining state-owned properties at Road 68/1-182. Page 137 of 141 • Continued coordination with the Port of Pasco to complete and implement a waterfront -zoning plan and provide for public infrastructure. • Active partnerships in the planning and development of strategies to promote tourism and deployment of assets to spur economic activity. • In concert with community partners, development of a comprehensive economic development plan. COMMUNITY IDENTITY Identify opportunities to enhance community identity, cohesion and image through: • Continued efforts of community surveying through traditional methods and the application of new technologies. • Providing opportunities for community engagement through boards, commissions, volunteer opportunities, social media, forums, and other outlets. • Enhanced inter -agency and constituent coordination developed during the pandemic. • Continued efforts of the community identity/image enhancement campaign to include promotion of community and organizational successes. • Enhanced participation and support of cultural events occurring within the community. • Support of the Arts and Culture Commission in promoting unity and the celebration of diversity through art and culture programs. For more information, visit www.pasco-wa.gov/councilgoals Page 138 of 141 Cit Of ,gyp Pasco ,A" Y Metas del Concilio de la Ciudad de12020-2021 CALIDAD DE VIDA Promover una vida de buena calidad a traves de programas de calidad, servicios e inversiones y reinversiones adecuadas en la infraestructura de la comunidad al: • Utilizar una Community Development Block Grant (CDBG) (Concesi6n de Ayuda Federal para el Desarrollo Comunitario) y otro capital publico y privado para renovar las vecindades antiguas y las rutas seguras a los servicios esenciales. • Continuar los esfuerzos hacia el diseno, las obras de construcci6n, las necesidades programaticas, y la elecci6n de dichas obras de construccion, para un centro comunitario y comprar el terreno para un futuro parque comunitario. • Desarrollar la lera Fase del Sporting Complex (Complejo Deportivo) de la Calle A y continuar los esfuerzos de proporcionar mas campos de ffitbol y de otros deportes. • Coordinar con el Pasco Public Facilities District (Distrito de las Instalaciones Pfiblicas de Pasco) para desarrollar una campana de educaci6n pfiblica, un analisis financiero, y preparar una propuesta sobre el desarrollo de una instalaci6n acuatica regional para que sea considerada por el publico. • Terminar la construccion de una nueva instalacion para el control de animales. • Continuar los esfuerzos para mejorar la eficienciay la eficacia de los recursos pfiblicos en la entrega de servicios municipales, programas, y el mantenimiento y la viabilidad a largo plazo de instalaciones publicas. • Colaborar con la Inclusion, Diversity and Equity Commission (Comisi6n de Inclusion, Diversidad,y Equidad) y con los lideres comunitarios para mejorar los esfuerzos de participaci6n y la capacidad cultural organizacional. • Actualizar los estandares de diseno para el desarrollo de nuevas vecindades y el redesarrollo para promover mas cohesion de las vecindades a traves de elementos de diseno, p. ej.: viabilidad peatonal, evaluaci6n de las necesidades, sustentabilidad, y lugares donde se puedan reunir los miembros de la comunidad. • Actualizar el Parks and Facilities Comprehensive Plan (Plan Comprehensivo de los Parques y las Instalaciones) para que incluya: un inventario de instalaciones publicas, una evaluacion de las necesidades, el nivel de servicio, y la evaluacion del centro. • Trabajar en equip con colaboradores regionales para desarrollar un Housing Action Plan (Plan de Acci6n para Viviendas) con un enfoque en las estrategias que enfatizan viviendas econ6micas. [1113IA01Ir:11.114_I17:11]�IMINIM11;71 Mejorar la sustentabilidad financiera a largo plazo, el valor,y los niveles de serviciosy programas, incluyendo: La evaluacion regular de los servicios y de los programas para confirmar la importancia de la comunidad, la capitalizaci6n adecuada, y el costo-beneficio. Page 139 of 141 • La continuacion del costo por el servicio y de las metas de recuperacion al evaluar los servicios de la Ciudad. • La evaluacion continua de los costos, los procesos y el desempeno relacionado con la entrega de los servicios de la Ciudad incluyendo la retroalimentacion y la satisfaccion del cliente, el personal, las instalaciones, y las oportunidades colaborativas. • Inculcary promover una cultura organizacional de servicio al cliente a to largo de todas las lineas de negocio. • Actualizar las politicas relacionadas con la urbanizacion de las islas no incorporadas para asegurar consistencia con la planificacion a largo plazo, la seguridad comunitaria, y la sustentabilidad fiscal. SEGURIDAD COMUNITARIA Preservar las mejorias anteriores y promover las ganancias futuras al: • Desarrollar un Comprehensive Police Strategic Master Plan (Plan Maestro Estrategico Comprehensivo Policial) a traves de un proceso transparente para evaluar los niveles futuros de servicio del departamento para asegurar sustentabilidad, seguridad pfiblica, y control de crimenes durante los siguientes 5-io anos. • Trabajar con colaboradores regionales y comunitarios para evaluar e implementar estrategias para reducir los casos de personas sin techo. • Hacer use y ampliar las colaboraciones para mantenery mejorar los servicios de salud conductual a los miembros de la comunidad que se encuentran en medio de una crisis, ayudados por la policiay por los bomberos. • Continuar los esfuerzos para mejorar la relacion con la policiay con la comunidad. • Trabajar para lograr y mantener el tiempo de reaccion de los bomberos a traves de mejorias operacionales y la planificacion estrategica de instalaciones y personal a largo plazo. • Enfocarse en la meta a largo plazo de mantener una clasificacion de la comunidad Clase 3 del Washington State Rating Bureau (Departamento de Clasificacion del Estado de Washington). • Utilizar la base de datos de la infraestructura de las banquetas, los faroles, y las condiciones del pavimento, como tambien evaluar las politicas y los metodos para tratar las necesidades y las injusticias. RED DE TRANSPORTE COMUNITARIO Promover una red de transporte extremadamente funcional y multimodal a traves de: • El comienzo y el termino de la construccion del proyecto Lewis Street Overpass. • El enfasis continuo en las mejorias de la ruta Road 68/I-i82/Burden Blvd. para mejorar la operaciony la seguridad. • Los esfuerzos proactivos basados en datos para calmar el trafico en las vecindades. • La colaboracion continua con Ben Franklin Transit para mejorar la movilidad y el acceso. • El termino del Transportation System Master Plan (Plan Maestro del Sistema de Transporte) y la utilizacion de sus recomendaciones para desarrollar politicas, reglas, programas, y proyectos que proporcionan mas conectividad, inversiones estrategicas, movilidad, sistemas multimodales, accesibilidad, eficiencia, y seguridad. Page 140 of 141 VITALIDAD ECONOMICA Promovery motivar la vitalidad economica al apoyar: • Los esfuerzos de renovacion de la Downtown Pasco Development Authority (DPDA) (Autoridad de Desarrollo del Centro de Pasco), el reinicio despues de COVID,y las iniciativas de la Ciudad como el proceso del Downtown Master Plan (Plan Maestro del Centro)y las modificaciones de los codigos de anuncios. • La construccion del Peanuts Park and Farmers Market (Parque Peanuts y el Mercado) y los esfuerzos continuos para discutir paisajes urbanosy actualizaciones de entradas. • El termino de los esfuerzos de la Comprehensive Land Use Plan Update (Actualizacion Comprehensiva del Uso de Terrenos) y los esfuerzos del Broadmoor Master Plan (Plan Maestro de Broadmoor), la adopcion de la alternativa de la expansion de Urban Growth Area (Area del Crecimiento Urbano), la implementacion de los esfuerzos de planificacion a largo plazo con los analisis adecuados y la adopcion de acciones de planificacion incluyendo: los cambios a los codigos de zonas, la actualizacion de los codigos de los anuncios de las fases, y el desarrollo de las reglas y los estandares. • Mas esfuerzos para promover a la comunidad como un lugar atractivo para el desarrollo comercial e industrial al fomentar el alcance y la ayuda a los negocios pequenos, la predictibilidad en la revision de proyectos, y un excelente servicio al cliente. • Las colaboraciones y la motivacion del Department of Natural Resources (DNR) (Departamento de Recursos Naturales) para facilitar el desarrollo de las propiedades restantes del estado en Road 68/I- 182. • La coordinacion continua con el Port of Pasco (Puerto de Pasco) para terminar e implementar un plan de zonas costeras y proporcionar una infraestructura publica. • Las colaboraciones activas en la planificaciony el desarrollo de estrategias para promover el turismo y la utilizacion de recursos para estimular actividad economica. • Junto con los colaboradores de la comunidad, crear un plan comprehensivo de desarrollo economico. IDENTIDAD COMUNITARIA Identificar oportunidades para mejorar la identidad comunitaria, la cohesion,y la imagen a traves de: • Los esfuerzos continuos para evaluar a la comunidad a traves de los metodos tradicionales y la aplicacion de nuevas tecnologias. • Proporcionar oportunidades para la involucracion comunitaria a traves de mesas directivas, comisiones, oportunidades para voluntarios, medios sociales, foros, y otros medios. • Una mejor coordinacion entre las agenciasy los constituyentes desarrollada durante la pandemica. • Los esfuerzos continuos de campanas para la mejoria de la identidad/imagen comunitaria que promuevan a la comunidad y a los exitos organizacionales. • Una mejor participacion y apoyo de los eventos culturales llevados a cabo dentro de la comunidad. • El apoyo de la Arts and Culture Commission (Comision de Artes y Cultura) al promover la unidad y celebrar la diversidad a traves de programas de arte y cultura. Para mas informacion, visite www.pasco-wa.gov/councilgoals Page 141 of 141