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HomeMy WebLinkAbout2021.10.25 Council Workhop Packet AGENDA City Council Workshop Meeting 7:10 PM - Monday, October 25, 2021 City Council Chambers & GoToWebinar Page 1. MEETING INSTRUCTIONS for REMOTE ACCESS - The Pasco City Council Workshops are broadcast live on PSC-TV Channel 191 on Charter/Spectrum Cable in Pasco and Richland and streamed at www.pasco-wa.gov/psctvlive and on the City’s Facebook page at www.facebook.com/cityofPasco. To listen to the meeting via phone, call (213) 929-4212 and use access code 398-399-253. 2. CALL TO ORDER 3. ROLL CALL 4. VERBAL REPORTS FROM COUNCILMEMBERS 5. ITEMS FOR DISCUSSION 4 - 21 (a) Pasco Public Facilities District Board Update on Pending Ballot Issue Pasco Public Facilities District Board President Mark Morrissette and ACS Director Zach Ratkai will provide an update regarding a pending Ballot Issue scheduled for the February 2022 Franklin County Elections Ballot. 22 - 33 (b) 2022 Legislative Priorities Presentation by Holly Cocci, Governmental Affairs Consultant, Gordon Thomas Honeywell Governmental Affairs 34 - 46 (c) Resolution - Sponsorship Agreement for Utility Box Wraps with STCU 47 - 74 (d) Lewis Street Corridor Update by Mckay Sposito Presentation by Jason Irving, Senior Project Manager, of Mackay Sposito. Page 1 of 151 75 - 99 (e) Transportation System Master Plan 100 - 109 (f) Intent for Annexation - Lamb 5 LLC (ANX 2021-007) 110 - 119 (g) Intent for Annexation - Thanksgiving Partnership (ANX 2021-002) 120 - 134 (h) Resolutions - PWRF Embankment Repair CO No. 5 for Quantity Adjustments/Reconciliation & Project Closeout 135 - 140 (i) City-Wide Phone System Upgrade 141 - 145 (j) Resolution - Street Name Revision: Madison Park Phase 7 6. MISCELLANEOUS COUNCIL DISCUSSION 7. EXECUTIVE SESSION (a) Discussion with Legal Counsel About Current or Potential Litigation per RCW 42.30.110(1)(i) (15 minutes) 8. ADJOURNMENT 9. ADDITIONAL NOTES 146 - 151 (a) Adopted 2020-2021 Council Goals (Reference Only) (b) REMINDERS • Monday, October 25, 4:00 PM: Hanford Area Economic Investment Fund Advisory Committee Meeting – Ben Franklin Transit Main Conference Room (COUNCILMEMBER PETE SERRANO, Rep.) • Tuesday, October 26, 5:00 PM: HAPO Center/TRAC Advisory Board Meeting – HAPO Center (MAYOR SAUL MARTINEZ and COUNCILMEMBER CRAIG MALONEY) • Thursday, October 28, 5:30 PM: Benton Franklin Community Action Connections Board Meeting – 720 Court Street, Pasco (COUNCILMEMBER ZAHRA ROACH, Rep.; MAYOR SAUL MARTINEZ, Alt.) This meeting is broadcast live on PSC-TV Channel 191 on Charter/Spectrum Cable in Pasco and Richland and streamed at www.pasco-wa.gov/psctvlive. Page 2 of 151 Audio equipment available for the hearing impaired; contact the Clerk for assistance. Servicio de intérprete puede estar disponible con aviso. Por favor avisa la Secretaria Municipal dos días antes para garantizar la disponibilidad. (Spanish language interpreter service may be provided upon request. Please provide two business day's notice to the City Clerk to ensure availability.) Page 3 of 151 AGENDA REPORT FOR: City Council October 20, 2021 TO: Dave Zabell, City Manager City Council Workshop Meeting: 10/25/21 FROM: Zach Ratkai, Director Administrative & Community Services SUBJECT: Pasco Public Facilities District Board Update on Pending Ballot Issue I. REFERENCE(S): PowerPoint Presentation II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: Pasco Public Facilities District Board President Mark Morrissette and ACS Director Zach Ratkai will provide an update regarding a pending Ballot Issue scheduled for the February 2022 Franklin County Elections Ballot. III. FISCAL IMPACT: IV. HISTORY AND FACTS BRIEF: V. DISCUSSION: Page 4 of 151 Click to edit Master title style 1 Aquatic Center Pasco Public Facilities District October 25, 2021Page 5 of 151 Click to edit Master title style 2 Agenda •Aquatic Facility Concept •Financial Analysis Discussion •Upcoming Election 2Page 6 of 151 Click to edit Master title style 3 Aquatic Facility Concept 3Page 7 of 151 Click to edit Master title style 4 Initial Facility Concept 4 Area Summary Description Phase I Phase II Total Facility Area 46,930sf 13,170sf 60,100sf Total Site Area (SF/Acres) 174,672sf 4 acres 26,688sf .61 Acres 201,360sf 4.61 Acres Timing Immediate Projections show that Cash balance can pay for Phase II after 12-15 years Features -Indoor leisure pool -Outdoor activity pool -Wet classroom/Party Room -Concessions (outdoor) -Locker Rooms and Support -Indoor 8 lane competition pool. Page 8 of 151 Click to edit Master title style 5 Facility Amenities 5Page 9 of 151 Click to edit Master title style 6 Phase I Typical Features 6Page 10 of 151 Click to edit Master title style 7 History •Robust Local Support •Pasco has supported project for over 10 years •Pasco Voters supported the regional effort in 2013 •57% Yes Votes from Pasco Electorate •Pasco is fastest growing city in region with the youngest population •Election and Vote History •2013 Regional PFD Election: Vote failed due to negative voting from Richland and Kennewick •No New Taxes •No Sunset Clause on Tax •Voters Felt no Need •Competition with Private Industry •2019: Legislation Passed allowing Pasco PFD to move forward on its own 7Page 11 of 151 Click to edit Master title style 8 History •2019-2021: Research and Analysis •Revisions to Original Study •Outlined size of facility, features within, and predictive costs •New Timeline for Vote and, if successful, planning and construction •Public vs Private Markets •No Indoor Public Pool •Three Fitness Clubs in Tri Cities •Difficult to fund entire facility privately (raising of liquid capital) •Private sector serves different markets (see Fitness Clubs) •Profit-driven operations could limit universal program access •Buildings tend to be built with shorter usable life span •Membership-based usage limits general community use. 8Page 12 of 151 Click to edit Master title style 9 History and Research 9 •Financial Analysis 2021 (post-Covid) •Independent 3rd Party hired by PFD •Analysis of 15 years Sales Tax History to form Projections •Included 2008 financial recession •Analysis of Predictive Operation costs and Revenue •All data based on Ballard-King Master Plan Study •Timing of Bond, Debt Service, and Timeline •$40 million Bond –5% interest •$2.8 million yearly due for debt service •25 year bond repayment period. Page 13 of 151 Click to edit Master title style 10 Financial Analysis Methodology and Findings 10Page 14 of 151 Click to edit Master title style 11 25-Years Total Cost for Project 11 25 Year Bond Period Total 0.2% Sales Tax Collections $235,458,098 Phase I Costs* (Development and Operations) ($125,550,995) Phase II Costs* (Competition Pool**) ($24,785,387) Operations/Facility Subsidy from City $0 Total Remaining Cash Balance $85,121,716 * -Costs = Development, Operations, Replacement ** -Phase II to be built with cash reserve 15-years after opening Phase I What Does .2% Look Like? Multiplier 2/10 = .20 .20 x 1% = .002 Tax Cost (.2%) Purchase $10 $100 $1,000 PFD Tax Rate x .002 x .002 x .002 PFD Tax Total $.02 $.20 $2.00Page 15 of 151 Click to edit Master title style 12 Financial Analysis •Analyzed •Sales Tax Data (Historical 2005-2020) •Ballard King Feasibility Study •Permitting and Construction Data (2005-2019) •Pasco Aquatic Center Operations Plan (Staffing, revenues, and expenditures) •Assumptions (Phase I) •$40million -25 year bond with revenue from a .2% sales tax approval •4.9% annualized growth sales tax (“middle of the road” prediction) •$2.8 Million annual debt service •Operations in the Future (conservative projections) •Ops at 5% increase (primarily labor) •Revenue at 4% increase 12Page 16 of 151 Click to edit Master title style 13 Financing 13 •Findings: •PFD has the capacity for a $40million Bond •Upon Election, PFD starts collecting .2% (.002) Sales Tax •Revenue from sales tax can accumulate prior to Bond Issuance •Base revenue can be used for bond initiation, land purchase, other start up •Bond issuance •Pays for A&E •Site Development •Facility Development •Initially Phase I facility •Also initiates debt service ($2.8 million/year, for 25 years). •Bond has a sunset –key factor in previous election •Sales Tax Revenue •.2% (.002) Revenue exceeds Expenses for Facility •All 3 scenarios shows a positive fund balance at end of each year (steady accumulation) •Also shows positive growth Page 17 of 151 Click to edit Master title style 14 Financing: Initial Bond and Development Cost 14 Bond Start-Up Costs Bond Counsel (Attorney) $100,000 Financial Advisor $45,000 Dept of Commerce Feasibility Review $30,000 Underwriting Fee $250,000 City Attorney Fees $50,000 TOTAL $475,000 Total Development/Bond Cost Initial Bond Proceeds $40,000,000 Bond Start-up Costs (See Breakdown) ($475,000) Land Purchase ($2,000,000) Closing Costs (8%)($106,000) Site Development ($300,000) Const. Contingency (10%)($4,000,000) Facility Cost $33,065,000Page 18 of 151 Click to edit Master title style 15 Financing 15 •Findings: •First Four Years •Includes Capital Replacement Reserve (within Facility Operating Costs) •Shows that Phase II could conceivably be constructed within 12-15 years with no additional bond •Excess Revenue intended to subsidize operations and fund future Phase II Expansion Facility Operating Costs $0 ($1,109,473)($2,329,894)($2,446,389) Facility Administrative Costs ($26,250)($55,125)($57,881)($60,775) Total Operating Costs ($26,250)($1,164,598)($2,387,775)($2,507,164) Facility Revenues $0 $0 $1,845,723 $1,919,552 Operating Deficit ($26,250)($1,164,598)($542,052)($587,612) Bond Sale and Management ($475,000) Land Purchase ($2,000,000) Bond Payment (Debt Service) $0 ($2,838,098)($2,838,098)($2,838,098) TOTAL EXPENSE ($2,501,250)($4,002,696)($3,380,150)($3,425,710) .2% (.002) Sales Tax Revenue to PFD $3,646,391 $3,825,064 $4,012,492 $4,209,105 Excess Revenue (Expense) $1,145,141 ($177,632)$632,342 $783,395 Beginning Cash Balance $0 $1,145,141 $967,509 $1,599,851 Ending Cash Balance $1,145,141 $967,509 $1,599,851 $2,383,246 Page 19 of 151 Click to edit Master title style 16 Operations and Jobs 16 •First year of operation: 2024 •Not predicted impacts to Fitness Clubs •Operated by the City of Pasco (through an Inter-local Agreement) •Final site not yet determined •Operations Estimations; Revenue vs. Expenditures, based on basic concept plan for facility only •Partnerships for operations to be considered in the future as appropriate. •Concession operations are for outdoor portion only and considered to be seasonal. Staff Phase I Phase II Full Time 6 1 Part Time 10 3 Total 16 4Page 20 of 151 Click to edit Master title style 17 Questions or Discussion Page 21 of 151 AGENDA REPORT FOR: City Council October 20, 2021 TO: Dave Zabell, City Manager City Council Workshop Meeting: 10/25/21 FROM: Adam Lincoln, Deputy City Manager Executive SUBJECT: 2022 Legislative Priorities I. REFERENCE(S): Draft 2022 Legislative Priorities PowerPoint Presentation II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: Presentation by Holly Cocci, Governmental Affairs Consultant, Gordon Thomas Honeywell Governmental Affairs III. FISCAL IMPACT: N/A IV. HISTORY AND FACTS BRIEF: The 2022 Washington State Legislative session will convene on Monday, January 10, 2022. The 2022 session is the second year of the two -year legislative biennium, commonly referred to as the "short" session, the even year session is scheduled for 60 days. The short session focuses on supplemental operating, capital, and transportation budgets. Gordon Thomas Honeywell Governmental Affairs (GTHGA) has been contracted to assist in promoting the Council's legislative priorities to the legislature. In doing so GTHGA assists in the development a comprehensive legislative agenda and in furthering that agenda in Olympia by providing on -the-ground (or virtual) presence in Olympia during session, monitoring the legislature throughout the year, and advancing the City's legislative agenda. The City has benefited by maintaining a proactive posture with the legislature regarding the interests of Pasco. One means by which Council has made its Page 22 of 151 concerns and interests known to the legislature, and specifically its legislative delegation, is through the adoption of its City Legislative Priorities Statement. V. DISCUSSION: Attached is the draft 2022 Legislative Priorities list, which reflects modifications to the previous agenda as recommended by staff and the legislative consultant, Briahna Murray, Vice President, GTHGA. The proposed changes consider changed circumstances over the past year, additionally, the draft priorities reflect current circumstances, overall Council policy direction and the likelihood of success. The GTHGA team will present Council with an overview of the upcoming session and review with Council the draft priorities and strategies for advocacy. Staff requests Council discussion and direction with regard to the draft priorities in order finalize them for adoption by resolution at a later date. Page 23 of 151 City of Pasco 2022 State Legislative Priorities DOWNTOWN PASCO INVESTMENTS: In partnership with the state, the City has invested in Peanuts Plaza, Lewis Street, and the MLK Community Center to revitalize downtown Pasco – a historic centerpiece that has struggled with aging infrastructure. In response, the beginnings of a vibrant downtown with diverse businesses have emerged. The COVID-19 pandemic presented a setback that the city is eager to move past. To aid in that effort, the City requests that the state continue in its partnership to revitalize downtown by allocating $250,000 in state capital funding to improve signage, walkability, street furniture, lighting, and other community amenities. In conjunction, the City has committed funding to life safety upgrades for downtown businesses, such as fire sprinklers. Together, these amenities will attract residents, visitors, and patrons into downtown Pasco to experience its lively, culturally diverse community. TRANSPORTATION FUNDING: The City of Pasco encourages the Legislature to adopt a transportation revenue package. The City asks that funding be allocated to preserve the local and state transportation system, and to the following projects: SR 395/SYLVESTER BIKE/PEDESTRIAN CROSSING: The City requests $4 million to complete the final segment of a continuous bike-pedestrian facility along Sylvester Street - a key connection between low-income neighborhoods on the west side of SR 395 and essential services to the east. The City has secured funding to add bicycle/pedestrian facilities along the entire corridor, except for the portion that bridges SR 395. The requested $4 million would fully fund and complete this connection. SR 12 SAFETY IMPROVEMENTS: The City requests $1.5 million to design safety solutions at two at-grade crossings at SR 12 (A Street and Tank Farm Rd.), and a commitment to fully fund the identified solution. The Pasco community has expressed concerns about the safety of these at -grade crossings after several serious vehicle/truck accidents resulted from challenging access on and off the state route. BROADMOOR BIKE/PEDESTRIAN CROSSING: Pasco is experiencing significant growth in the Broadmoor area. To accommodate this growth, the City is urgently investing $6 million in improvements to the state system . The City is proactively working to ensure this development supports multimodal transportation options. As such, the City requests $3 million for a bicycle/pedestrian facility crossing over I-182 at the Broadmoor Interchange. SR 395/I-82 INTERCHANGE: In recent years, Pasco has grown significantly to the north. The City requests $2 million for WSDOT to complete an Access Contact: Dave Zabell City Manager (509) 545-3404 citymanager@ pasco-wa.gov www.pasco- wa.gov Page 24 of 151 Revision Report to allow eastbound access on to I-82 from the region north of the interchange, which currently only provides westbound exists. PROCESS WATER REUSE FACILITY: In partnership with local food processors, Pasco is investing nearly $40 million in its process water reuse facility – a facility that reuses wastewater from local food processors to irrigate nearby farmland. As part of the upgrade, the City envisions transitioning the facility to establish greater industrial symbiosis such as providing renewable natural gas production to meet low carbon fuel standards, providing high-nitrogen water to farm algae biomass for other markets, and other interests. The City asks for the state’s partnership in the coming years to accomplish this ambitious objective. WATER RIGHTS AVAILABILITY: To accommodate existing and future demands, the City needs to secure adequate water rights for residential irrigation and drinking water. One way to accomplish this is to ensure existing groundwater rights, when permitted for irrigation of a city-owned industrial wastewater treatment facility, are protected from relinquishment when converting irrigation water rights to municipal water rights. The City supports proposals to increase water rights availability for growing municipalities. MENTAL HEALTH & TREATMENT FUNDING: The Pasco community is experiencing increased homelessness, rising crime rates, and other public safety concerns. The Legislature’s recent decision to require diversion of those in possession of controlled substances has put additional pressure on need for treatment facilities. As such, the City requests increased funding for mental health and substance abuse treatment services, including but not limited to additional local option tools, to best meet the community’s needs. OR MENTAL HEALTH &TREATMENT FUNDING: The Pasco community is experiencing increased homelessness, rising crime rates, and other public safety and health concerns. The Legislature’s recent decision to require diversion of those in possession of controlled substances has put additional pressure on need for treatment facilities. The City of Pasco requests that the Legislature authorize cities to impo se the .01 of 1% mental health sales and use tax councilmanically if the county in which they are located within has not otherwise enacted the tax. PUBLIC SAFETY: The City encourages the Legislature to revisit police reform proposals adopted during the 2021 legislative session to provide greater clarity and consistency in application across the state and to address unintended negative impacts to public safety. Page 25 of 151 The City of Pasco Supports/Opposes FINANCE/GENERAL GOVERNMENT State-Shared Revenues Pasco receives approximately $1.3 million annually from the state, categorized as “state-shared revenues.” The City urges the State to preserve and enhance these revenue streams. Local Control Pasco opposes any proposals that restrict, mandate, or otherwise interfere with the city’s ability to make local decisions. COVID-19 Response Pasco requests that if additional federal funds are allocated to the state to respond to COVID-19, that a portion of those funds be allocated to cities. Election of Judges Pasco opposes legislation mandating that part-time municipal court judges be elected rather than appointed. Labor Reform Pasco opposes legislation that increases labor costs. Pet Adoption PRA Exemption Pasco supports legislation that would create an exemption from the Public Records Act the disclosure of pet adoption information. Public Bidding Requirements Pasco supports proposals that provide technical assistance and increased flexibility when bidding public projects. INFRASTRUCTURE & ECONOMIC DEVELOPMENT Local Transportation Funding Pasco supports increased funding and tools for cities to fund the local transportation system. Complete Street Funding Pasco supports increased funding for complete streets grants. Tri-Cities Mobility Pasco supports efforts to explore a third crossing over the Columbia River to improve regional mobility throughout the Tri-Cities. Lower Snake River Dams Pasco opposes the removal of dams along both the Columbia and Snake Rivers. Affordable Housing Pasco supports legislative proposals to address housing affordability and a diversity of housing. The City is completing ahas completed Housing Action Plan to address affordability locally. Economic Development Tools Pasco supports economic development tools , including tax increment financing, to spur development downtown and in key commercial corridors. Public Work Assistance Account Pasco supports increased funding to the Public Works Assistance Account to fund basic infrastructure like drinking and wastewater. Main Street Tax Credit Incentive Program Pasco supports legislation that improves the Main Street Tax Incentive Program. PUBLIC SAFETY Crisis Response Team Pasco is working with neighboring jurisdictions to establish a crisis response team and encourages the state to make grant funding available for such efforts. Social and Criminal Justice Reform Pasco recognizes that black, indigenous, and people of color have historically been disadvantaged and underserved. Pasco encourages the State to enact reforms to our state’s socialcriminal justice system. Pasco has taken bold steps to make reform policing locally and calls on the state to follow suit. Basic Law Enforcement Academy Pasco supports funding at levels adequate to ensure newly hired officers can complete training through the Basic Law Enforcement Academy. Opioid Epidemic Pasco supports proposals that increase funding to address the opioid epidemic. Marijuana Laws Pasco supports policies that honor the City’s authority to ban marijuana within city-limits. LAND USE Page 26 of 151 Growth Management Act Paco will monitor proposals making amendments to the Growth Management Act and asks that any new planning obligations are accompanied with adequate funding. Pasco DNR Property Pasco will continue working collaboratively with DNR to develop the commercially-zoned properties west of Road 68. Pasco is opposed to DNR buying land within the City’s UGA and asks that DNR divest itself of the undeveloped land it currently owns within the UGA. Annexation Pasco supports incentives that encourage annexation, including utilizing utility extensions, and mechanisms that facilitate the annexation of unincorporated islands. Page 27 of 151 CITY OF PASCO PREPARING FOR THE 2022 LEGISLATIVE SESSION BRIAHNA MURRAY, VICE PRESIDENT & HOLLY COCCI, GOVERNMENT AFFAIRS CONSULTANT GORDON THOMAS HONEYWELL GOVERNMENTAL AFFAIRS OCTOBER 25, 2021Page 28 of 151 DISCUSSION GOAL: PREPARE FOR THE 2022 LEGISLATIVE SESSION Overview of the 2022 Legislative Session Review Draft Legislative Agenda & Get Feedback Next Steps 2Page 29 of 151 2022 LEGISLATIVE SESSION Second year of the two-year biennium Short, 60-day session Democrats hold the majority in both chambers Legislative positions on the ballot in November 2022 Redistricting Commission is required to complete new boundaries by November 2021 Legislators seeking re-election will have new district boundaries The City has weighed in throughout the redistricting process Format? Virtual? Hybrid? Unknown.3Page 30 of 151 OVERVIEW OF THE 2022 LEGISLATIVE SESSION Focus on supplemental budgets: Operating Capital Transportation Policy Bills Legislation that did not pass in 2021 carries over 2022 New policy bills can be introduced Hot Topics 4Page 31 of 151 REVIEW DRAFT LEGISLATIVE AGENDA Proposed Legislative Agenda document will be shared on screen and is also included in the Council packet for this evening.Page 32 of 151 QUESTIONS? Briahna Murray Vice President Cell: (253) 310-5477 E-mail: bmurray@gth-gov.com Holly Cocci Governmental Affairs Consultant Cell: (253) 509-2403 E-mail: hcocci@gth-gov.comPage 33 of 151 AGENDA REPORT FOR: City Council October 20, 2021 TO: Dave Zabell, City Manager City Council Workshop Meeting: 10/25/21 FROM: Angela Pashon, Senior Management Analyst Executive SUBJECT: Resolution - Sponsorship Agreement for Utility Box Wraps with STCU I. REFERENCE(S): Resolution Sponsorship Agreement Signalized Intersections Map Ordinance No. 4472 - Creation of an Arts and Culture Commission II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: Discussion III. FISCAL IMPACT: N/A IV. HISTORY AND FACTS BRIEF: The City of Pasco Arts and Culture Commission (PACC), established in 2019, advises the City Council on matters relating to public art and culture. The PACC Commissioners were appointed in March of 2020 at the onset of the COVID-19 pandemic and restrictions. Since that time the PACC has been regularly meeting on a virtual basis, first developing an ambitious work plan and then on efforts to implement that plan. Over the past year the PACC has developed proclamations and cultural education for; Black History Month, Pacific Islander and Asian American Heritage Month, and Hispanic Heritage Month as well as work on multiple art initiatives. Page 34 of 151 Of issue this evening, Spokane Teachers Credit Union (STCU) has proposed a utility box wrap program in Pasco that would incorporate art into public infrastructure by means of a vinyl wrapping of utility/traffic signal boxes. Utility box wraps have been shown to be a deterrent for graffiti or other damage while bringing life to ordinary equipment and the surrounding area. Locally, STCU has entered into sponsorship agreements for utility box wraps with the Cities of Kennewick and Richland, both have established art commissions. STCU had proposed a program in Pasco earlier and made a presentation to the City Council in August of 2019. Council discussion at that time was positive however, Council was at the time considering establishment of the PACC and deemed it appropriate to complete that process allowing for the PACC to advise on the process and selection once established. V. DISCUSSION: Over the past several months the PACC has been discussing with STCU the utility box wrap program and working through the mechanics of the proposal. Through a sponsorship agreement, STCU would provide funding for the fabrication, installation, and artist stipend for each utility box selected. The City of Pasco would be responsible for the selection, review and inspection of materials, installation, and for providing cost estimates prior to installation to STCU; STCU will review final selections to ensure when applied, concept is not altered, and either accept or deny the cost estimates provided by the City then implement the improvement on those selected. If a utility box application is damaged STCU will be notified and may repair, replace, or discontinue sponsorship of the individual box wrap. PACC anticipates a call for art to be conducted annually with four utility box locations to be completed each year. Staff will coordinate on utility box locations to identify potential capital improvement projects underway or planned in the near future (i.e. traffic signal upgrades, road improvements, etc.) and coordinate as necessary with utility box owners (PUD, telephone, City). The PACC views the STCU proposal favorably and is of the opinion the program will serve to infuse much needed art into some of the City’s streetscapes. Staff has reviewed the proposal from a maintenance and speech standpoint and is convinced the City’s interests are protected. This is an opportunity for Council to provide feedback on the utility box art concept, draft resolution and sponsorship Page 35 of 151 agreement. Subject to Council’s support of this program, the item will be placed on the November 1, 2021 meeting agenda for approval. Subsequent to Council approval, PACC will conduct a call for art for the utility box wrap program. Page 36 of 151 Resolution – STCU Art Wrap Sponsorship Agreement - 1 RESOLUTION NO. _____ A RESOLUTION OF THE CITY OF PASCO, WASHINGTON, AUTHORIZING THE CITY MANAGER TO EXECUTE A SPONSORSHIP AGREEMENT WITH SPOKANE TEACHERS CREDIT UNION FOR ART WRAPS OF UTILITY BOXES. WHEREAS, the City of Pasco, seeks to deter graffiti and other similar damage to City infrastructure; and WHEREAS, the City of Pasco City Council, has created the Arts and Culture Commission to identify artistic means to beautify the City while seeking ways to lower City costs associated with damage mitigation; and WHEREAS, the City of Pasco and City Council, has made and seek to make additional streetscape and public art improvements; and WHEREAS, the addition and maintenance of public art in public places are in the best interest of the public and in meeting the objective to deter damage to public infrastructure; and WHEREAS, the City of Pasco, has made available through its Arts and Culture Commission the ability for businesses and not-for-profit organizations to sponsor the artistic wrap of utility boxes; and NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON: The City Council of the City of Pasco hereby authorizes the City Manager for the City of Pasco to execute a Sponsorship Agreement with the Spokane Teachers Credit Union, a copy of which is attached hereto and incorporated herein by this reference as Exhibit A; and to make minor substantive changes as necessary to execute the Agreement; and Be It Further Resolved that this Resolution shall be in full force and effect upon adoption. PASSED BY the City Council of the City of Pasco, Washington this ___ day of October, 2021. ________________________________ Saul Martinez Mayor ATTEST: APPROVED AS TO FORM: _____________________________ ___________________________ Debra Barham, CMC Kerr Ferguson Law, PLLC City Clerk City Attorney Page 37 of 151 Page 1 of 3 UTILITY BOX ART WRAP SPONSOR AND CITY OF PASCO SPONSORSHIP AGREEMENT This Sponsorship Agreement made and entered into by and between the City of Pasco, hereinafter referred to as “City,” a political subdivision of the State of Washington, and Spokane Teachers Credit Union (STCU), hereinafter referred to as “Host.” WITNESSETH: WHEREAS, the City of Pasco, seeks to deter graffiti and other similar damage to City infrastructure; and WHEREAS, the City of Pasco City Council, has created the Arts and Culture Commission to identify artistic means to beautify the City while seeking ways to lower City costs associated with damage mitigation; and WHEREAS, the City of Pasco and City Council, has made and seek to make additional streetscape and public art improvements; and WHEREAS, the addition and maintenance of public art in public places are in the best interest of the public and in meeting the objective to deter damage to public infrastructure; and WHEREAS, the City of Pasco, has made available through its Arts and Culture Commission the ability for businesses and not-for-profit organizations to sponsor the artistic wrap of utility boxes; and IN CONSIDERATION of the covenants and agreements herein contained and the terms and conditions thereof, the parties agree as follows: SECTION 1. TERMS AND CONDITIONS 1.1 Term. The term of this Agreement shall be perpetual, commencing on the date of execution by both parties. The termination of this Agreement shall be dictated by Section 2 below. 1.2 Performance. Timely and full performance of all terms and conditions of this Agreement is made the essence hereof. In the event either party fails to keep or perform any terms or conditions required herein to be kept or performed by it, the aggrieved party shall have the right to promptly notify the other party of such failure and request that the party take immediate action to correct such failure. Amendment. This Agreement shall be amended in writing if and when any alteration to the improvements is made by the City or Host as mutually agreed by the parties. SECTION 2. FIRST RIGHT OF CONTINUATION OR REFUSAL Page 38 of 151 Page 2 of 3 2.1 Termination Event. The sponsorship contemplated by this agreement is considered the first wrap of all Utility Boxes identified in Exhibit A. Damage necessitating the replacement of the Utility Box as part of this original agreement shall be considered a terminating event for the purposes of the sponsorship of that particular Utility Box. If wrap is damaged within the display time period, the City will contact Host with option to repair or replace. Host has 30 days from notification to opt to fund repair of the damage. If the City owned property needs to be repaired or replaced—in part or in whole—while the artwork is in place, there is no obligation on the part of the City to replace, repair, or reinstall the artwork. 2.2 First Right of Continuation. The Host shall have the first right to continue their sponsorship of a Utility Box damaged or removed by rendering the cost to replace the artistic wrap under the terms of this agreement. 2.3 First Right of Refusal. The Host shall have the first right to discontinue their sponsorship of a Utility Box, which will automatically permit the City to offer the sponsorship of the Utility Box to another Host. The Host is responsible for removing the wrap(s) for the box which the Host has discontinued sponsorship. 2.4 City’s Right to Terminate. The City may, at its sole option, terminate the agreement for any reason upon providing 60 days’ notice to STCU. If the City terminates the agreement in this manner, it shall be responsible for the cost of removing the wrap(s) from the box. SECTION 3. RESPONSIBILITIES OF THE CITY 3.1 Selection. The City, in conjunction with the Arts and Culture Commission, shall work to install the art mutually approved and selected by the City Council and Host. All approved artwork shall enhance its setting and help create a sense of place. The artwork must be suitable for display to a diverse audience, including children. Artwork shall not contain profanity, obscenity or explicit sexual imagery, nudity, graphic depictions of violence, or create a hostile work environment. Artwork cannot display religious or political messages. Providing space for the artwork does not in any way obligate the City to assume any liability or risk for the displayed materials nor does it constitute an endorsement of the beliefs or viewpoints of the art. 3.2 Review and Inspection. The City’s Public Works Director or designee shall provide a list of approved materials and method of attachment and/or review and approve the material and method of attachment suggested by the Host. The Public Works Director or their designee shall inspect the wrap application during installation. 3.3 Installation. The City shall contract with a professional firm to have the utility wraps installed on selected Utility Boxes. 3.4 Sponsorship Bid. The City shall provide the Host with the estimated cost to install the wraps prior to proceeding with installation, and seek their written approval to proceed. 3.5 Right of Removal. The City, through its Public Works Department, shall have the sole discretion to remove any cabinet wrap that is damaged, vandalized, including non-removable or repeated graffiti, or in any way hinders the operation of maintenance of the Utility Box. Page 39 of 151 Page 3 of 3 SECTION 4. RESPONSIBILITIES OF THE HOST 4.1 Sponsorship Bid. The Host shall either accept or reject the estimated cost to install the wraps by written correspondence. Acceptance of the estimated cost is considered by this Agreement the City’s right to proceed and invoice the Host for the complete installation of the artistic wrap. SECTION 5. GENERAL RESPONSIBILITIES 5.1 Communication. Any notice or official communication between one party and the other must be written and mailed, postage pre-paid, or sent by electronic mail to: For City of Pasco: Dave Zabel City Manager 525 N 3rd Avenue Pasco, WA 99526 Phone: 509.555.3446 Email: zabeld@pasco-wa.gov Initial by City of Pasco agreeing to communication by Electronic Mail: ______ For STCU: Traci McGlathery Director of Community Relations 1620 N Signal Drive Liberty Lake, WA, 99019 Phone: 509.628.1357 Email: tracim@stcu.org Initial by Host agreeing to communication by Electronic Mail: ______ DATED this ______ day of ________________, 2021. CITY OF PASCO ________________________________________ Dave Zabell, City Manager Attest: Approved as to form: _________________________________ ________________________________________ Debra Barham, City Clerk Kerr Ferguson Law, PPLC, City Attorney STCU ________________________________________ Page 40 of 151 Page 4 of 3 Traci McGlathery, Director of Community Relations Page 41 of 151 BURDEN BLVD & ROAD 68BURDEN BLVD & ROAD 68 CHAPEL HILL BLVD & ROAD 68 CHAPEL HILL BLVD & ROAD 68 E A ST & S OREGON AVE E A ST & S OREGON AVE N 10TH AVE & W SYLVESTER STN 10TH AVE & W SYLVESTER ST N 10TH AVE & W CLARK STN 10TH AVE & W CLARK ST N 10TH AVE & W COURT STN 10TH AVE & W COURT ST N 14TH AVE & W COURT STN 14TH AVE & W COURT ST N 14TH AVE & W SYLVESTER STN 14TH AVE & W SYLVESTER ST N 20TH AVE & SUN WILLOWS BLVD N 20TH AVE & SUN WILLOWS BLVD N 20TH AVE & W ARGENT RDN 20TH AVE & W ARGENT RD N 20TH AVE & W COURT ST N 20TH AVE & W COURT ST N 20TH AVE & W HENRY STN 20TH AVE & W HENRY ST N 20TH AVE & W PEARL STN 20TH AVE & W PEARL ST N 20TH AVE & W SYLVESTER STN 20TH AVE & W SYLVESTER ST N 22ND AVE & W COURT STN 22ND AVE & W COURT ST N 26TH AVE & W COURT ST N 26TH AVE & W COURT ST N 28TH AVE & W SYLVESTER STN 28TH AVE & W SYLVESTER ST N 4TH AVE & W COURT STN 4TH AVE & W COURT ST N 4TH AVE & W CLARK ST N 4TH AVE & W CLARK ST N 4TH AVE & W SYLVESTER STN 4TH AVE & W SYLVESTER ST N 5TH AVE & W COURT ST N 5TH AVE & W COURT ST N 5TH AVE & W SYLVESTER STN 5TH AVE & W SYLVESTER ST ROAD 34 & W COURT STROAD 34 & W COURT ST ROAD 36 & W COURT STROAD 36 & W COURT ST ROAD 40 & W COURT STROAD 40 & W COURT ST ROAD 68 & SANDIFUR PKWYROAD 68 & SANDIFUR PKWY ROAD 68 & W ARGENT RDROAD 68 & W ARGENT RD ROAD 68 & WRIGLEY DRROAD 68 & WRIGLEY DR ROAD 80 & W ARGENT RDROAD 80 & W ARGENT RD ROAD 84 & W ARGENT RDROAD 84 & W ARGENT RD S 10TH AVE & W A STS 10TH AVE & W A ST S 10TH AVE & W AINSWORTH AVES 10TH AVE & W AINSWORTH AVE S 4TH AVE & W A STS 4TH AVE & W A ST VARNEY LN & W ARGENT RDVARNEY LN & W ARGENT RD AUTOPLEX WAY & ROAD 32 & W COURT ST AUTOPLEX WAY & ROAD 32 & W COURT ST BURDEN BLVD & CONVENTION DR & CONVENTION PL BURDEN BLVD & CONVENTION DR & CONVENTION PL E LEWIS ST & N OREGON AVE & S OREGON AVE E LEWIS ST & N OREGON AVE & S OREGON AVE E LEWIS ST & N WEHE AVE & S WEHE AVE E LEWIS ST & N WEHE AVE & S WEHE AVE S 7TH AVE & N 7TH AVE & W LEWIS ST S 7TH AVE & N 7TH AVE & W LEWIS ST N 10TH AVE & S 10TH AVE & W LEWIS ST N 10TH AVE & S 10TH AVE & W LEWIS ST N 20TH AVE & S 20TH AVE & W LEWIS ST N 20TH AVE & S 20TH AVE & W LEWIS ST N 28TH AVE & S 28TH AVE & W LEWIS ST N 28TH AVE & S 28TH AVE & W LEWIS ST N 3RD AVE & S 3RD AVE & W LEWIS ST N 3RD AVE & S 3RD AVE & W LEWIS ST N 4TH AVE & S 4TH AVE & W LEWIS ST N 4TH AVE & S 4TH AVE & W LEWIS ST N 5TH AVE & S 5TH AVE & W LEWIS ST N 5TH AVE & S 5TH AVE & W LEWIS ST N 20TH AVE & W MARIE STN 20TH AVE & W MARIE ST N 20TH AVEN 20TH AVE MIDLAND LN & SANDIFUR PKWYMIDLAND LN & SANDIFUR PKWY BROADMOOR BLVD & HARRIS RD BROADMOOR BLVD & HARRIS RD BROADMOOR BLVD & CHAPEL HILL BLVD BROADMOOR BLVD & CHAPEL HILL BLVD Sources: Esri, HERE, Garmin, USGS, Intermap, INCREMENT P, NRCan, Esri Japan, METI, Esri China (Hong Kong), Esri Korea, Esri (Thailand), NGCC, (c) OpenStreetMap contributors, and the GIS User Community Document Path: \\epsilon2\GIS\ED_PW\_UTILITIES_\TRANSPORTATION\190517_SIGNALIZED INTERSECTIONS\190517_SIGNALIZED INTERSECTIONS\190517_SIGNALIZED INTERSECTIONS.aprxZ 0 1,000 2,000 3,000 4,000500 Feet Page 1 of 10 5/17/2019 Signalized Intersection Last updated on Friday, May 17, 2019 by devoef 190517_SIGNALIZED INTERSECTIONS INFORMATION SERVICES DEPT GIS DIVISIONMAP OF SIGNALIZED INTERSECTIONS devoef EXHIBIT A Page 42 of 151 ORDINANCE NO. 4472 AN ORDINANCE OF THE CITY OF PASCO, ESTABLISHING NEW PMC CHAPTER 2.135 CREATING AN ARTS AND CULTURE COMMISSION. WHEREAS, the sharing of culture through sight, word, dance and music enhances understanding and strengthens community; and WHEREAS, the Pasco City Council has established goals thoughtfully designed to enhance the quality of life, connectivity and community identity among Pasco residents in part through cultural and social opportunities; and WHEREAS, public art enriches publicly owned places, and contributes a sense of ownership and community pride in public facilities and spaces for City residents; and WHEREAS, the creation of the Arts and Culture Commission will assist in the promotion, retention and acquisition of public arts in the City; and WHEREAS, the Arts and Culture Commission will act as the City's representative in connection with cultural and artistic endeavors involving the City, as well as serve as a point of contact for such endeavors with the public; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. That a new Chapter entitled "Arts and Culture Commission" of the Pasco Municipal Code shall be and hereby enacted and which shall read as follows: Chapter 2.135 ARTS AND CULTURE COMMISSION Sections: 2.135.010 Establishment. 2.135.020 2.135.030 Membership. Term of Office. 2.135.040 Powers and Duties. 2.135.050 Compensation. 2.135.060 Bylaws and Officers 2.135.070 Staff Support. 2.135.010 ESTABLISHMENT. Page 43 of 151 There is hereby established an Arts and Culture Commission for the City of Pasco which shall advise the City Council on matters relating to public art and culture including review and evaluation on matters pertaining to the acceptance procurement placement and maintenance of public art: and which shall perform such other functions as the City's primary resource in matters of public art 2.135.020 MEMBERSHIP The Arts and Culture Commission shall consist of seven members Members shall be appointed by the Mayor and confirmed by the City Council When making appointments City Council will strive to appoint individuals with multiple skills experience and expertise from various disciplines applicable to the commission's purpose Membership shall be comprised with the following: 1) Three (3) Art professionals to include professions such as art directors educators managers/administrators, dealers and/or individuals enrolled in higler education art programs. 2) One (1) Artist including but not limited to: painting sculpture music literature architecture, and performing arts Member is required to live work or own business within Pasco city limits. 3) Two (2) Community members to include persons of public agencies organizations enhancing Pasco's quality of life or, persons working outside of professional practice in the arts but who demonstrate a deep interest in and understanding of public art activities. Member is required to live, work or own business within Pasco city limits 4) One (1) Youth representative between the ages of 15 to 20 Years old at the time of appointment, nexus to Pasco is required. 2.135.030 TERM OF OFFICE The members shall serve for terms of four years expiring in even Years To ensure continuity of Arts and Culture Commission positions will be staggered with the exception of youth member which shall expire every even year. 2.135.040 POWERS AND DUTIES The Arts and Culture Commission shall perform the following functions: 1) Serve as the central commission to whom individuals and erouns may bring their ideas with regard to arts and culture. 2) Advise City Council on code recommendations to enhance art and culture Page 44 of 151 33) Establish policy for acquiring maintaining, displaving/placement and maintenance of Ci1y's public art. 4) Advise City staff on the receipt of and/or purchase of artwork to be placed on municipal property. 5) Explore and recommend methods of obtaining financial support through development of private, local, state and federal funds and establishingnublic/private partnerships to promote art and culture within the community. Commission shall not incur any indebtedness on behalf of City. 6) Initiate and maintain the City of Pasco Public Art roster. 7) Establish standards related to art and culture programs and serve as review panel for program applications. 8) Participate in, promote and conduct public information and educational programs pertaining to public art and culture. 9) Perform other related functions assigned to the Commission by the Pasco City Council or the City Manager. 10) Act as a catalyst to bring government arts and culture and private sectors together for public benefit. 2.135.050 COMPENSATION All members shall serve without compensation 2.135.060 BYLAWS AND OFFICERS The Arts and Culture Commission shall establish and adopt its own bylaws of procedure and shall select from among its membership a chairperson and such other officers as maybe necessary to conduct the Commission's business 2.135.070 STAFF SUPPORT A staff member appointed by the City Manager shall be the staff liaison officer for the Commission and, in this capacity, shall represent the day-to-day interests of the Cit a s they relate to the business of the Arts and Culture Commission Section 2. This ordinance shall take full force and effect five (5) days after approval, passage and publication as required by law. Page 45 of 151 PASSED by the City Council of the City of Pasco, this 18th day of November, 2019. Matt Watkins Mayor ATTEST: Debra Barham City Clerk Page 46 of 151 AGENDA REPORT FOR: City Council October 11, 2021 TO: Dave Zabell, City Manager City Council Workshop Meeting: 10/25/21 FROM: Steve Worley, Director Public Works SUBJECT: Lewis Street Corridor Update by Mckay Sposito I. REFERENCE(S): PowerPoint Presentation II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: Presentation by Jason Irving, Senior Project Manager, of Mackay Sposito. III. FISCAL IMPACT: Tonight, options are being presented for the Lewis Street Corridor Improvements Project (from 2nd to 5th). The project is currently partially funded by CDBG grant awards, a Washington State Capital Budget direct appropriation (administered by Department of Commerce), and local funds. Secured funds are listed below: CDBG 2019 (secured) $ 148,840 CDBG 2020 (secured) $ 398,126 CDBG 2021 (secured) $ 398,064 WA State Direct appropriation (secured) $ 339,000 REET 1 (2021-2022 adopted budget) $ 543,870 Stormwater Fund (2021-2022 adopted budget) +$ 100,000 Total: $1,927,900 Additional funds will be required for any of the options being presented. These options have an anticipated construction cost ranging from $3.3 to $3.9 million – not including soft costs such as engineering, permitting, etc., which are estimated to be in excess of $700,000. Additional funding is currently being pursued through the Complete Streets Program. An alternative that provides multi-modal transportation will be favorably perceived by funding agencies. Page 47 of 151 IV. HISTORY AND FACTS BRIEF: The City of Pasco is actively working to improve the Downtown Business District, and currently has two fully funded public improvement projects at different stages of construction along the Lewis Street corridor (Peanuts Park and Lewis Street Overpass). Between these projects is a corridor lined with various shops and restaurants, and is one of the most culturally significant corridors in the region. This corridor has been identified by multiple planning documents as a future bicycle/pedestrian corridor. The proposed Lewis Street Corridor Improvement project would serve to increase pedestrian safety and ADA accessibility between 2nd and 5th along Lewis Street, and leverage the investments being made on both ends of the corridor strengthening the effort to revitalize Pasco’s downtown core. As proposed, the project consists of new ADA accessible sidewalks and driveways, streetlights, pavement surface treatment and re-striping, planters, trees, and benches. This project will continue the bicycle/pedestrian access provided by the Lewis Street Overpass, which is one of the only means by which to safely cross the rail facilities and provide access to downtown for all modes of transportation. Three options were prepared and evaluated by the design team and compared for how well they met a variety of the communities needs. These options are summarized below: • Option 1: 15’ sidewalks, 5’ bike lanes adjacent to travel lanes. • Option 2: 20’ sidewalks, no bike lanes. • Option 3: 15’ sidewalks, parallel parking adjacent to road, 5’ bike lanes outside parallel parking (protected from traffic) at road elevation. Public input was gathered using a variety of tools including raising awareness about the project through the press (news channel, radio coverage, and newspaper publications), public events, direct outreach to businesses along the Lewis St. corridor, an online survey, social media outreach, a project-specific City website page, emails to residents who are signed up to receive project updates, and an open house. analyzed. and compiled was about these The input Community options comments received were incorporated into a hybrid option that best addressed the wide variety of feedback we received from the public, while remaining consistent with the Bicycle/Pedestrian Plan and the Transportation System Master Plan, as well as current funding obligations and pursuit. Page 48 of 151 This hybrid option consists of 15’ sidewalks, and sidewalk-elevation bike lanes outside parallel parking (protected from traffic). This option provides the highest level of accessibility and safety to cyclists and pedestrians and is the most flexible in terms of using the corridor as a festival street. V. DISCUSSION: The City’s consultant (Mackay Sposito) is presenting these alternatives along with a summary of the outreach efforts and results. Staff hopes to receive concurrence and/or feedback from Council on the recommended hybrid alterative for the downtown corridor along Lewis Street (from 2nd Avenue to 5th Avenue). Page 49 of 151 City Council Presentation Lewis Street Corridor (2nd to 5th Ave) Improvements October 25, 2021 CITY OF PASCO Presentación para el Consejo Municipal de la Ciudad Corredor de la Calle Lewis (de la segunda a la quinta Avenida) 25 de Octubre del 2021Page 50 of 151 PRESENTATION OVERVIEW | VISIÓN GENERAL DE LA PRESENTACIÓN »Project Overview | Descripción General del Proyecto »Alternative Analysis Summary | Resumen del Análisis Alternativo »Public Engagement Activities | Actividades de Alcance Público »Recommended Alternative | Concepto Recomendado Goal: Enable Council to Select Preferred Alternative Page 51 of 151 TEAM INTRODUCTION | INTRODUCCION DEL EQUIPO JON PADVORAC City of Pasco Senior Civil Engineer BRYAN COLE MacKay Sposito Principal-in-Charge MAHSA ESHGHI MacKay Sposito Deputy Project Manager ALMA VILLEGAS Alma Villegas Consulting Public Engagement Lead JASON IRVING MacKay Sposito Senior Project Manager BRIAN CHANDLER DKS Associates Traffic/Safety EngineerPage 52 of 151 PROJECT OVERVIEW | DESCRIPCIÓN GENERAL DEL PROYECTO »Project Limits | Límites del Proyecto »Funding | Financiación »Schedule | Cronógrama del Proyecto Page 53 of 151 PROJECT GOALS | METAS DEL PROYECTO Economic revitalization Local business and cultural theme integration Downtown project connections Festival/event support Improved accessibility and safety Offset income disparity A unique, diverse, and safe downtown Pasco that celebrates history, promotes thriving local businesses, and strengthens the community through continued revitalization.Page 54 of 151 PROJECT NEEDS | NECESIDADES DEL PROYECTO Page 55 of 151 PROJECT NEEDS CONT'D | NECESIDADES DEL PROYECTO ;2016 Complete streets ordinance (updated 2018) ;2021-2022 Council Goals ;Comprehensive Plan Goals ;2011 Bike and Pedestrian Master Plan (Identified Bicycle Route) ;Connectivity to Lewis St. Overpass and Peanuts Park ;2012 ADA Sidewalk Transition Plan ;2021 Transportation System Master PlanPage 56 of 151 EXISTING CONDITIONS | CONDICIONES EXISTENTES ;80ft Right-of-Way ;15ft Sidewalks ;8ft Parallel Parking Each Side ;Two 17.5ft Travel Lanes Existing Cross SectionPage 57 of 151 ALTERNATIVE ANALYSIS | ANÁLISIS ALTERNATIVO ;Balance transportation priorities (vehicles, bike, peds) ;Consider available right-of-way and proposed elements such as parking, street furnishings, and sidewalk widths ;Analyze traffic operations and safety »Need for enhanced pedestrian treatments at intersections (bulbouts, lighting, textured crosswalks) »Traffic calming - reduced vehicle speeds »ADA improvements »Corridor lighting Assessment Value Option 1 Option 2 Option 3 Improve pedestrian access ü ü ü Minimize impacts to existing on-street parking ü ü ü ADA ramp improvements ü ü ü Traffic calming features to enhance safety ü ü ü Provide adequate traffic flow and operation ü ü ü Lighting and landscape improvements ü ü ü Provide safe and user-friendly bike facility ü ü Enhanced bicyclist safety at intersection ü Shorter crosswalk for pedestrian at intersections ü ü Wider sidewalks to support pedestrians and vendors ü Lowest cost option üPage 58 of 151 COMMON IMPROVEMENTS | MEJORAS COMUNES ;Multi-Modal Transportation ;Maintain On-Street Parking ;ADA Accessibility ;Pavement Restoration ;Street Trees/Landscaping ;Enhanced Bike/Pedestrian Safety ;Street Lighting ;traffic calming Page 59 of 151 OPTION 1 KEY ELEMENTS | OPCIÓN 1 -ELEMENTOS CLAVE ;15ft Sidewalk ;Traditional Multi-Modal Corridor ;Consistent with Lewis Overpass ;Bike Lane Between Travel Lane and Parking :Potential Conflict Between Bikes and Parked Vechicle Bike Lane Adjacent to Travel LanePage 60 of 151 OPTION 1 - FESTIVAL STREET | OPCIÓN 1 – CALLE PARA FESTIVALES Page 61 of 151 OPTION 2 KEY ELEMENTS | OPCIÓN 2 -ELEMENTOS CLAVE ;20ft Sidewalk ;Traffic Calming :Reduced Bike Safety-Vehicle and Bicycle Shared Lane Wider SidewalkPage 62 of 151 OPTION 2 - FESTIVAL STREET | OPCIÓN 2 – CALLE PARA FESTIVALES Page 63 of 151 Option 3 Key Elements | Opción 3 – Elementos Clave ;15ft Sidewalk ;Enhanced Bicycle Safety ;Reduced Parked Vehicle and Bike Conflict ;Traffic Calming Dedicated Bike LanePage 64 of 151 OPTION 3 - FESTIVAL STREET | OPCIÓN 3 – CALLES PARA FESTIVALES Page 65 of 151 ALTERNATIVE COMPARISON | COMPARACIÓN DE LAS ALTERNATIVAS Option 1 Least Cost ($3.3M) Option 2 Prioritizes Sidewalk/Furniture Zone Space Option 3 Highest Safety for All Users, Highest Cost ($3.9M)Page 66 of 151 PUBLIC ENGAGEMENT ACTIVITIES | ACTIVIDADES DE ALCANCE PÚBLICO »Lewis Overpass Groundbreaking »Lewis Street Business Outreach »Online Public Survey »Open House »Community Events* »Community Leader Discussion* »Stakeholder Engagement* »Additional Opportunities for Public Input will be Offered Through the City Website, Email Blasts, etc *Indicate ongoing engagement effortsPage 67 of 151 MEDIA OUTREACH | ALCANCE DE MEDIOS DE COMUNICACIÓN ;Project-Specific City Website Page ;Social Media Posts ;Radio and Newspaper Advertisements City Website Informational Page Social Media PostsPage 68 of 151 NOTE: The numbers in the above table include duplicate respondents who participated in all three engagement efforts. Preferred Corridor Alternative Results Preferred Improvements Key Concerns Lewis Street Business Outreach 3 • Option 3 – 11 out of 18 businesses surveyed selected this option • Option 2 – 9 out of 18 businesses surveyed selected this option • Option 1 – 3 out of 18 businesses surveyed selected this option * Some businesses selected both Options 2 and 3 • Extended sidewalk • More seating and visual improvements • Lighting - Safety • Impact of construction on businesses • Dust • Zoning Limitations • Updated storefronts • Lack of significant bike traffic to justify bike lanes Online Survey 3 • Option 3 – 54% selected as their #1 option with 18% selected as their 2nd option • Option 2 – 32% selected as their #1 option with 27% selected as their 2nd option • Option 1 – 14% selected as their #1 option with 55% selected as their 2nd option *Respondents were asked to rank in order of preference • Extended sidewalk • Protected bike lanes • Pedestrian safety • Safety – homeless • Speed limit enforcement • Provide bike and transportation plan • Redirect bikes to other city streets Open House 2 • Option #2 - 24 out of 25 votes • Option #3 – 21 out of 25 votes • Option #1 - 3 out of 25 votes *Participants were able to vote for more than one option • Raised crosswalks • Increased seating • Trash receptacles • Maps of businesses • More artwork/murals • Ground received for fencing, tables, benches • Outlets and plug-ins • Safety – homeless • City pushing bikes • Reduction of road size • Parking PUBLIC ENGAGEMENT RESULTS | RESULTADOS DEL ALCANCE PÚBLICO Page 69 of 151 What do you believe is the most important consideration for the Lewis Street Corridor design? Pedestrian and bike safety Pedestrian access (e.g. wider sidewalks) Room for outdoor business use Bicycle access More visual enhancements (e.g. trees) Supporting festivals (e.g. Cinco de Mayo) Business access during construction Vehicle parking “We need to have downtown be more appealing, safe, and user friendly to do events. It would be great to have a theme of some sort so it can continue to develop with a clear focus, vision, and economic development.” ONLINE SURVEY FEEDBACK | RESPUESTAS DE LA ENCUESTA ELECTRÓNICA 0 2 4 6Page 70 of 151 NON-PROJECT RELATED CONCERNS | PREOCUPACIONES NO RELACIONADAS A ESTE PROYECTO COMUNICACIÓN ;Zoning Limitations ;Updated Store Fronts ;Safety/Homeless ;Speed & Parking EnforcementPage 71 of 151 IMPORTANT COMMUNITY CONSIDERATIONS | CONSIDERACIONES COMUNITARIAS CLAVE Page 72 of 151 RECOMMENDED HYBRID ALTERNATIVE | CONCEPTO RECOMENDADO HÍBRIDO ;20ft Sidewalk/Elevated Bike Lane ;Enhanced Bicycle Safety ;Reduced Parked Vehicle and Bike Conflict ;Traffic Calming Elevated Bike LanePage 73 of 151 QUESTIONS? | ¿PREGUNTAS? Page 74 of 151 AGENDA REPORT FOR: City Council October 20, 2021 TO: Dave Zabell, City Manager City Council Workshop Meeting: 10/25/21 FROM: Rick White, Director Community & Economic Development SUBJECT: Transportation System Master Plan I. REFERENCE(S): Presentation II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: Discussion III. FISCAL IMPACT: IV. HISTORY AND FACTS BRIEF: The development of Pasco's first Transportation System Master Plan (TSMP) will serve as a guide for future transportation investments to ensure that they align with our community’s goals, values, and vision for the future. The TSMP is a key resource for implementing transportation system improvements that address current deficiencies and that serve expected local and regional growth. For years, Pasco has been among the fastest -growing cities in Washington, and it is expected to be home to over 120,000 residents by the year 2038. Rapid population on impact major corresponding a this scale of growth has transportation demands for a community. Policy Guidance Transportation planning in Washington is required under the Growth Management Act which governs each city’s transportation element of a 2018comprehensive plan pursuant to RCW 36.70A.070. Pasco's -2038 Comprehensive Plan was adopted in June 2021 via Ordinance No 4537. Every 2 years, the City Council establishes specific goals designed to guide the work of the City. Following two community forums, community surveys, and Page 75 of 151 ongoing formal and informal input from the public and governmental partners, the 2020-2021 Pasco City Council Goals were adopted in September 2020. Quality of Life is at the top of Council Goals, which is defined as promoting high- quality of life through quality programs, services, and appropriate investment and re-investment in community infrastructure. Transportation affects the quality of our residents' lives in many ways. It is an essential activity that provides access to services and activities, such as education, employment, shopping, and social events. Our residents, businesses, and visitors depend on a safe, reliable, and accessible transportation system to participate in both so cial and economic activities. The 2020-2021 Council Goals place an emphasis on creating a high -quality transportation system. The development of a Transportation System Master Plan was specifically included as a goal, below: GOAL: Community Transportation Network - Promote a highly-functional multi- modal transportation system through Completion of a Transportation System Master develop to recommendations its policies, utilization and Plan of regulations, programs, and projects that provide for greate r connectivity, strategic investment, mobility, multi-modal systems, accessibility, efficiency, and safety. Plan Purpose The TSMP acts as a supplement to the transportation element in Pasco’s 2018- 2038 Comprehensive Plan to further envision Pasco’s transportation future. Early on in the TSMP process, a Technical Advisory Committee was created to develop and review interim components of the plan. The committee was comprised of local agency partners including the Washington State Department of Transportation, Franklin County (Public Works), Ben Franklin Transit, Benton- Franklin Council of Governments, and Bike Tri-Cities. Two online public open house events were conducted, due to the limitations and restrictions of COVID-19, these events were held entirely online. June 2020: The first event identified community concerns and issues related to walking, bicycling, and driving within Pasco today through an online survey. May/June 2021: The second online event collected public feedback on the proposed projects and programs that the TSMP process identified to address current and expected future transportation system users. Pasco's TSMP differs from prior transportation planning processes in that this update was focused on a performance-based approach. It begins with the Page 76 of 151 community’s vision for its transportation system, which is distilled into measurable goals and supporting policies. These goals and policies are then used to identify performance measures that are used to identify gaps and challenges in the system today, to evaluate potential projects, and to measure long-term alignment between Pasco’s transportation system and the community’s vision of this system. V. DISCUSSION: The TSMP was developed in alignment with the Pasco Comprehensive Plan. This ensured that forecasts for transportation accounted for the growth expected in Pasco's Urban Growth Area. Between 2015 and 2040, total households are expected to increase by 81%, population 71%, and employment 73%. Some of this growth has already been realized with t he recent industrial expansions announced. This growth is expected to continue for the next twenty years and beyond, with Pasco eventually becoming the largest city in the Tri-Cities before 2040. The exceptional growth rate experienced by Pasco will require substantial transportation investments that address the rapidly urbanizing open and rural lands along with upgrades to existing facilities. This will be particularly important along Interstate I-182 and U.S. Highway 12. The primary revenue for transportation comes from three sources: • Washington State Department of Transportation (state facilities) • Pasco's Capital Improvements Plan (local improvements) • Transportation Impact Fee / TIF (one-time fee paid by new development) Pasco's current traffic impact fee is among the lowest in the state and is not able to provide for or fund the types of investments identified to support our growth. A key theme of the TSMP is to address the entire and full range of travel needs required by our community members. This includes accommodating or being able to adapt our system to provide safe and convenient options. Historical transportation planning across the country has favored and prioritized automobiles and has (for the most part) neglected the travel needs represented by the young or aging, those with physical impairments, and community members without access to vehicles. The TSMP takes this into account and identifies a core system of improvements and new guidelines for how our new neighborhoods can be connected to one another. Page 77 of 151 A presentation on the key components of the TSMP has been prepared for Council. City staff welcomes comments and suggestions for the completion of the TSMP. A draft is expected to be released for public comment following tonight's presentation. Page 78 of 151 DRAFT FINDINGS AND RECOMMENDATIONS CITY OF PASCO CARL SPRINGER PROJECT MANAGER carl.springer@dksassociates.com 503-753-8991 CITYWIDE TRANSPORTATION SYSTEM MASTER PLAN Page 79 of 151 AGENDA / ISSUES ADDRESSED / MAJOR CHALLENGES / SYSTEM PLANS AND PROJECTSPage 80 of 151 ISSUES THAT WERE ADDRESSED THROUGH THE MASTER PLANPage 81 of 151 How It Performs FundingSystem Framework PLAN ELEMENTS THAT SHAPE OUTCOMES 4 Complete Street Concept Designs, Spacing guidelines Agency partnerships TIP Funding Traffic Impact Fees Achieving TSMP Goals Mobility targets Safety thresholds Page 82 of 151 WHO IS BEING SERVED? •75,000 people today •120,000 people by 2040 •About one-third of residents are children •42% of seniors (over 65) have disability •More employed residents working remotelyPage 83 of 151 WHAT WE HEARD FROM THE COMMUNITY •Limited direct and convenient connections out of neighborhoods •Most significant facility gaps in West Pasco and Broadmoor AreaPage 84 of 151 WHAT WE HEARD FROM THE COMMUNITY PASCO TSMP PRESENTATION Sandifur Parkway Argent RoadRoad 100Court Street •Difficult to cross arterial streets like Road 68, Road 100, Sandifur Pkwy, Argent Road •I-182 interchanges are stressful for walking and biking •Better conditions in central and downtown areasPage 85 of 151 WHAT THE DATA REVEALED •SAFETY ISSUES >COURT ST., SYLVESTER ST., BURDEN RD. •CONGESTION >ROAD 68 CORRIDOR >I-182 INTERCHANGES >US 395 CENTRAL CITYPage 86 of 151 MAJOR CHALLENGES FOR THE TRANSPORTATION MASTER PLANPage 87 of 151 TRANSPORTATION SYSTEM MASTER PLAN SOURCE: DKS ASSOCIATES PASCO TRANSPORTATION SYSTEM MASTER PLAN • MARCH 22, 2021 10 The Pasco Transportation System Master Plan (TSMP) is a guide for future transportation investments to ensure that they align with the community’s goals, values, and vision for the future.Page 88 of 151 SYSTEM FRAMEWORK CONCEPTS TO ADDRESS PERFORMANCE NEEDS The major changes compared to prior plans include: 1.Enhanced street design concepts to provide Complete Street solutions for driving, bicycling, walking and access to transit 2.Identified street routes and a neighborhood traffic management strategy to address speeding concerns 3.Identified street spacing and ped/bike access spacing guidelines for new neighborhoods 11Page 89 of 151 PERFORMANCE CONCEPTS TO ADDRESS FUNCTIONAL NEEDS Solutions include: 1.Identified priority bike routes 2.The new street concepts to support new neighborhoods 3.Updated targets to account for differences intersection control types 12Page 90 of 151 FUNDING ISSUES Funding the City’s infrastructure system to support growth must acknowledge the following facts: 1.WSDOT funding for local capacity projects is very limited 2.City’s current Traffic Impact Fee is among the lowest in the state 3.The combination of WSDOT, CIP & TIF funding must reasonably support the implementation of the transportation system plan by 2040 13Page 91 of 151 RECOMMEND SYSTEM PLANS AND PROJECTSPage 92 of 151 STREET FUNCTIONAL CLASSIFICATIONS •PRINCIPAL ARTERIAL (RED) •MINOR ARTERIAL (GREEN) •COLLECTOR (PURPLE) •NEIGHBORHOOD COLLECTOR (BLUE) SOURCE: FIGURE 15, PASCO TRANSPORTATION SYSTEM MANAGEMENT PLAN, DRAFT OCTOBER 2021 15Page 93 of 151 FREIGHT SYSTEM ROUTES •FREIGHT SYSTEM STRATIFIED BY TONS CARRIED PER YEAR PRIMARILY ON STATE SYSTEM •ALSO SEVERAL CITY STREETS THAT CONNECT TO STATE SYSTEM SOURCE: FIGURE 16, PASCO TRANSPORTATION SYSTEM MANAGEMENT PLAN, DRAFT OCTOBER 2021 PASCO TRANSPORTATION SYSTEM MASTER PLAN • OCTOBER 25, 2021 16Page 94 of 151 MOTOR VEHICLE PROJECT MAP •INTERSECTION UPGRADES (49) •NEW STREETS (16) •EXPANDED STREETS (126) •BRIDGES (2) SOURCE: FIGURE 12, PASCO TRANSPORTATION SYSTEM MANAGEMENT PLAN, DRAFT OCTOBER 2021 17Page 95 of 151 BIKEWAY AND WALKWAY PROJECT MAP •BIKE AND PED PROJECTS (16) •ALSO INCLUDED IN MOTOR VEHICLE PROJECTS (GREEN AND BLUE LINES) SOURCE: FIGURE 13, PASCO TRANSPORTATION SYSTEM MANAGEMENT PLAN, DRAFT OCTOBER 2021 18Page 96 of 151 PLAN COST VERSUS FUNDING AVAILABLE •Estimated construction cost for system improvements through 2040 is $665 million in 2020 dollars. •To fully fund the TSMP, the city needs about $33 million a year on average for 20 years from all sources. •Based on recent trends, the current funding levels will cover about half of the TSMP estimated costs 19Page 97 of 151 ACTIONS FOR IMPLEMENTATION Further actions are required to fully support the new plan elements. Decisions ahead include the following: 1.Adopt changes to street spacing and connectivity guidelines for new neighborhoods into land development code 2.Incorporate performance targets and expanded TIA requirements into the development review code 3.Consider transition to higher TIF rates to increase local funding capacity 20Page 98 of 151 THANK YOU Page 99 of 151 AGENDA REPORT FOR: City Council October 11, 2021 TO: Dave Zabell, City Manager City Council Workshop Meeting: 10/25/21 FROM: Rick White, Director Community & Economic Development SUBJECT: Intent for Annexation - Lamb 5 LLC (ANX 2021-007) I. REFERENCE(S): Overview Map Vicinity Map Notice of Intent to Commence Annexation II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: Discussion III. FISCAL IMPACT: None IV. HISTORY AND FACTS BRIEF: The owners of property located at the northwest corner of West Court Street and Road 68 (Franklin County Assessor’s Parcels No. 118501041 and No. 118501050), have submitted a Notice of Intent to Commence Annexation. The Notice of Intent has been reviewed by staff and has been determined to contain sufficient signatures to initiate the annexation process. Notices of Intent are required to contain the signatures of property owners representing at least 10 percent of the assessed value of an area proposed fo r annexation. In this case, the Notice of Intent contains the signatures of owners representing 100 percent of the assessed value within the proposed annexation area. Page 100 of 151 V. DISCUSSION: The petition method of annexation is a two-step process requiring the submittal of a Notice of Intent to Commence Annexation proceedings followed at a later date by an actual annexation petition. Upon receipt of a Notice of Intent to Commence Annexation the Council is required by law to set a date to hold a public meeting to consider: 1. Whether the City will accept, reject, or geographically modify the proposed annexation; 2. Whether it will require the simultaneous adoption of a proposed zoning regulation; and 3. Whether it will require the assumption of all or any portion of existing City indebtedness by the area to be annexed. The next available date for a public meeting is November 15, 2021. Following Council review of the proposed annexation and passage of a resolution generally accepting the boundary, staff will present the proposed annexation zoning to the Hearing Examiner for a recommendation on the zoning and prepare the annexation petition. Once the petition is returned, it will be forwarded to the County Assessor for certification. Following that certification, a date will be set for a public hearing for Council to formally consider and decide upon the annexation request. Page 101 of 151 COLUMBIA RIVER COLUMBIA RIVERCITY LIMITSW WERNETT RD ROAD 68ROAD 60LAMB CT ROAD 68W COURT ST PEARL ST 0 710 1,400 2,100 2,800360 Feet 0 710 1,400 2,100 2,800360 Feet Overview Map Item: Lamb 5 LLC Annexation Applicants: Lamb 5 LLC c/o Ann Rouse File #: ANX 2021-007 / ZD 2021-007 Page 102 of 151 CITY LIMITS CITY LIMITS IRIS CT PEARL CTROSE CT I V Y LN I V Y LNDAHLIA CTHEATHERLNJASMINELNROAD 72TULIP CTDAISYCTROAD 67AMY LP ROAD 6766TH PLROAD70ROAD 64ROAD 68BROTHERS DR IVYLNW PEARL ST QUEEN BEE CT ZINNIACTMARI GOLD LOOPLAMB CT MERCEDES CT W MARIE STHILBERTLNW MARIE ST PEARL STW PEARL ST W COURT ST SADDLEBRED L P 0 350 700 1,100 1,400180 Feet 0 350 700 1,100 1,400180 Feet Vicinity Map Item: Lamb 5 LLC Annexation Applicants: Lamb 5 LLC c/o Ann Rouse File #: ANX 2021-007 / ZD 2021-007 Page 103 of 151 NOTICE OF INTENTION TO COMMENCE ANNEXATION PROCEDURES TO: The City Council of Pasco 525 North 3rd Avenue Pasco, Washington 99301 Council Members: The undersigned, who are the owners of not less than ten percent in value, according to the assessed valuation for general taxation of the property for which annexation is sought, herby advise the City Council of the City of Pasco that it is the desire of the undersigned owners of the following area to commence annexation proceedings. The property herein referred to is described on Exhibit "A" attached hereto and is depicted on Exhibit "B" further attached hereto. It is requested that the City Council of the City of Pasco set a date not later than sixty days aft�r the filing of this request for a meeting with the undersigned to determine: 1)Whether the City Council will accept the proposed annexation; and , 2)Whether the City Council will require the assumption of existing City indebtedness by the area to be annexed; and, 3)Whether the City will allow simultaneous zoning. This page is one of a group of pages containing identical text material and is intended by the signers of the Notice of Intention to be presented and considered as one Notice of Intention and may be filed with other pages containing additional signatures which cumulatively may be considered as a single Notice of Intention. Page 104 of 151 EXHIBIT "A" Legal Description -Lamb Estates -Lots 1 and 2, Short Plat 78-1 For APN/Parcel ID(s): 118-501-041 Lot 2, Short Plat No. 78-1, according to the Survey thereof recorded under Auditor's File No. 378986, records of Franklin County Washington. EXCEPT that portion conveyed to Franklin County under Auditor's File No. 428389. For APN/Parcel ID(s): 118-501-050 Lot 1, Short Plat No. 78-1, according to the Survey thereof recorded under Auditor's File No. 378986, records of Franklin County Washington. Page 1 of 1 Page 105 of 151 CITY LIMITS CITY LIMITSROAD 68W COURT ST LAMB CT HILBERTLN"Exhibit B" Annexation Area Item: Lamb 5 LLC Annexation Applicants: Lamb 5 LLC c/o Ann Rouse File #: ANX 2021-007 / ZD 2021-007 Page 106 of 151 \, ,,. ,\, \ I>, � \j li\j': �'q \� \,'q � ½ � �:<: \ � ��� �'\i \ -� Ii oJ 1l '\��0 ": ���"'\i d f'--ll � � \ �0 \ � . �'•:,..• •\i \ '" � • �u ·H"v���� �-f�.:i"l "'.l�:i,� ,. � � � �-.-,�-'/� u � '� �\\;_�t, \ ',i � �{ •-i, t t ! � 11 ·,"�. �"l �' \ •"\\ " �{�� qi•�\i,� " �\ 1fth �'"'� }"e ��� l,�. ' \'\:i\,.,�� � � '� � ' " tJ " ' ., �1t� •1 u��0-�� '<:" � \ •. -.:; • l \, �i,��i1N::I� '·• \ -"� '"\io �'b �()"�l,,-. ·� � \ � .. � �\, 0. h��<;: \j � ". � ".. Q t \ � � ---t; � \ ��-� � . " � '� -i ��'11-..':6 • ��� ½ ' \\!��·�,,\ � \,\p • '<: \. t .N •:-:'o'b �' -./! � -� ....q�"••"\ . ' '�L f� ... � • -� • > �'I:;{\ � h � � "1 Iii V) � '-t .,,_1, \t. \ � t I �J�� {�d-t��-11'. "\,. '1l \ � { . � '1-ll\ e � t'.' -.i h • h •,1 � , � i •1 . � � � ,� ��� '���"': �'i ,-.��� � ,\,'ii·�'!, ·,� �1. ���I, ....... • ,'(11 .,"'< I!: ij � �{ � 'b i\, i r� � {,b.-t� t-1�. " J ,•:••· �� H·� � � � �����. � '�" •''� ) ���?\�� •:<:� �� . �t'il � :i;. \ \ t ·' o-' • � {�:r� � �-a,,, -� \ 'b • � � � ·, -� �"'-t��-,"1�'\. \ "-,; ?- �,,,. \�(,:'\,� "r '-i �" �\ • '<: � � t '" \ . �· i\�� --�f�"� � � ;,,,� l •i • � ���-�� j �:J�il Jl \I IJ ''ll a � � ,: ' � :, \, •• ,�1• I " " ij 1=l � {,._n-.;{ � � � �) ��� �\ � \ "\.oo � 'I,-�.\;., �. . ,.,.� .. � • \ \'<j � -� -� � 'Ii��'�� ;�-. \ ,.i � i.\ • .,,,,_ij t.i IQ l ' ½ -�-� q-����F•h'b � '"l.>: • � 0 .--llh1·� \ 1� \ "' • ½ \ .. " � "\ "-' ,\l� �N� \t'�-� "� • ·� ��� ,€•�\: ..·"' �'o1, �1 {,;, � ·i �"'�h � q '�.' �� 'i,� �•I\, � 1� � � :-ii lj� ,,� � ��'q��� -:\� te �� ,, \4 �-� "�' \ \ . ·'<\n �bl ;,:�� '� \-� I:';, • �"l � \ ' �� "l� el : � � -..': �� �-• •:� �J �{ �,,,<.:� ', \ ·, � ),H�1j : �i !J l,'] \ ·1 ·'It •' ' • f'; 1 �-�� � � (��it 0 i �� 0 � �� � � \ il:', • � � 'o ii: i)l 'U ' . . � � lr) ... , � .. )� � 'a �� 'll )>\ }. �· M '� �.f �l. 11�1 n ltl� � .. t �i, ,_{ �� �. � . � ' �./l � .} � �� : � '\i � ·1{ �· t! � \J ·" �\�· �" '�. ')· .. J OfNI_;, � ��\ .. � \ Le-,.. 0- !n <1 "-;" --. ' \ �" "�--� Page 107 of 151 AFF IDAVIT OF SIGNATURE FOR ANNEXATION NOTICE OF INTENT AND PETITION Under the penalty of perjury, I declare under oath, that I am authorized to sign deeds and encumbrances on behalf of j AMI\ S LU:... I and I am further authorized to sign other documents including Notices of Intent and Petitions. State of Washington ): ss. ) certify that I know of have satisfactory evidence that )AM�� ' l�\) before me, and said person acknowledged that (he/she) signed this instrument, on path stated that (he/she) weas authorized to execute the instrument and acknowledge it as the l\\��l:!'VL of LAMS S \..LC., to be the free and voluntary act of such party for the uses and purposes mentioned in the instrument. Given m hand and official seal this 21 'M- @ day of fl,_S�l:.��-'-·-----' 2021 ROB I ELLSWORTH :=-?: Notary Public --�--\---\-----___:s�;::.z:'=:::. _______ _State of Washington · d f h f h" Commission# 167537 NOTARY PUBLIC m an or t e State o Was mgton My comm. Expires Sep 6, 2025 Residing at: ---�....,___•���1---'-�-------My Commission Expires :_�q�_1.:,_._1;_5 ____ _ Page 108 of 151 1.Please print your name in addition to signing. =f �� � �:�bRE Efi= s �8:: DATE o = J llllfrDf l l)� £e,o JJ+✓ 99 fc2,I q.11:i\ i{'f!iv:y.n �-La_mb £�� ;PY:v ti,o�!f .m,4 La_lZ-e �Sc't.:1 U.l;t 93CJ/ 5/&_cAJ C /4-nlf ,:&;/o(),11 f:�<l-o<J-cJ-/ W '.Y 'fi,J '7,?sl't7 LA./4 q '731j �_____.L...J��--------"--"-�.L----"-------==�""-------='----=----'.,.<---=-�__,, c) / jjo Vl -/-)' /4,vv,, /2 ,2111'. � q /2 ,/ d 75 .Ltt � u me,,\4-± )) 'C i �V' 1 A-YL,k w /If �9c � a z_ Page 109 of 151 AGENDA REPORT FOR: City Council October 11, 2021 TO: Dave Zabell, City Manager City Council Workshop Meeting: 10/25/21 FROM: Rick White, Director Community & Economic Development SUBJECT: Intent for Annexation - Thanksgiving Partnership (ANX 2021-002) I. REFERENCE(S): Overview Map Vicinity Map Notice of Intent to Commence Annexation II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: Discussion III. FISCAL IMPACT: None IV. HISTORY AND FACTS BRIEF: The owners of property located east of North Capitol Avenue approximately 1,400 feet south of Foster Wells Road (Franklin County Assessor’s Parcel No. 113130415) have submitted a Notice of Intent to Commence Annexation. The Notice of Intent has been reviewed by staff and determined to contain sufficient signatures to initiate the annexation process. Notices of Intent are required to contain the signatures of property owners representing at least 10 percent of the assessed value of an area proposed for annexation. In this case, the Notice of Intent contains the signatures of owners representing 100 percent of the assessed value within the proposed annexation area. Page 110 of 151 V. DISCUSSION: The petition method of annexation is a two-step process requiring the submittal of a Notice of Intent to Commence Annexation proceedings followed at a later date by an actual annexation petition. Upon receipt of a Notice of Intent to Commence Annexation the Council is required by law to set a date to hold a public meeting to consider: 1. Whether the City will accept, reject, or geographically modify the proposed annexation; 2. Whether it will require the simultaneous adoption of a proposed zoning regulation; and 3. Whether it will require the assumption of all or any portion of existing City indebtedness by the area to be annexed. The next available date for a public meeting is November 15, 2021. Following Council review of the proposed annexation and passage of a resolution generally accepting the boundary, staff will present the proposed annexation zoning to the Hearing Examiner for a recommendation on the zoning and prepare the annexation petition. Once the petition is returned, it will be forwarded to the County Assessor for certification. Following that certification, a date will be set for a public hearing for Council to formally consider and decide upon the annexation request. Page 111 of 151 4TH US 395US 395I N D U S T R I A L C APIT O L K A RTCHNER R AI L ROADFOSTER WELLS KARTCHN ER T OUS395KARTCHN E R TOUS 395CITY LIMITSCITY LIMITSBenton County WA, Pasco GIS, Maxar 0 1,000 2,000 3,000 4,000500 Feet 0 1,000 2,000 3,000 4,000500 Feet Overview Map Item: Thanksgiving Partnership Annexation Applicant: Thanksgiving Partnership LLC File #: ANX 2021-002/ZD 2021-002 Page 112 of 151 E FOSTER WELLS RD N CAPITOL AVECAPITOL AVEUS 395 SUS 395 NCITY LIMITS CITY LIMITS 0 570 1,100 1,700 2,300290 Feet 0 570 1,100 1,700 2,300290 Feet Vicinity Map Item: Thanksgiving Partnership Annexation Applicant: Thanksgiving Partnership LLC File #: ANX 2021-002/ZD 2021-002 Page 113 of 151 THANKSGIVING LIMITED PARTNERSHIP P.O. BOX 3027 September 29, 2021 Jeff Adams City of Pasco PASCO WA 99302-3027 (509)545-3355 Community Development Department P.O. Box 293 I 525 North 3 rd Avenue Pasco WA 99301 Re: Notice of Intention to Commence Annexation Procedures and Zoning Designation Dear Jeff: Please find enclosed the following: 1)Notice of Intention to Commence Annexation Procedures dated September 29, 2021,together with attached Exhibit "A" -Subject Property Legal Description and Exhibit "B"­Subject Property Map2)Affidavit of Signature for Annexation Notice of Intent and Application dated September29,2021 It is Applicant's intention to annex subject property under the City of Pasco's Light Industrial {1-1) Zoning designation which is in keeping with the zoning proposed in the most recent UGB plan. We understand that the Port of Pasco has applied to annex its property to the northwest of Subject Property. In the interest of time and efficiency, we would hope that our application could be considered by Council along with the Port's application. Thank you for your assistance in helping us prepare this application. ���� � :\� Thanksgiving Limited Partnehl Robert M. Tippett General Partner pc: Bill Davis, Leavy Schultz and Davis Charles Laird, Tippett Company Page 114 of 151 NOTICE OF INTENTION TO COMMENCE ANNEXATION PROCEDURES TO: The City Council of the City of Pasco 525 North Third Avenue Pasco, Washington 99301 Council Members: The undersigned, who are the owners of not less than ten percent in value, according to the assessed valuation for general taxation of the property for which annexation is sought, hereby advise the City Council of the City of Pasco that it is the desire of the undersigned owners of the following area to commence annexation proceedings. The property herein referred to is described on Exhibit "A" attached hereto and is depicted on Exhibit "B" further attached hereto. It is requested that the City Council of the City of Pasco set a date not later than sixty days after the filing of this request for a meeting with the undersigned to determine: (1)Whether the City Council will accept the proposed annexation; and, (2)Whether the City Council will require the assum ption of existing City indebtedness by the area to be annexed; and, (3)Whether the City Council will require simultaneous zoning. This page is one of a group of pages containing identical text material and is intended by the signers of this Notice of Intention to be presented and considered as one Notice of Intention and may be filed with other pages containing additional signatures which cumulatively may be considered as a single Notice of Intention. Page 115 of 151 EXHIBIT "A" Legal Description ANX 2021-002 -Thanksgiving Partnership The South½ of the Northeast¼ of Section 8, Township 9 North, Range 30 East, W.M., together with rights­ of-way, and access and utility easements as recorded in the Records of Franklin County, State of Washington; comprising approximately 82.95 Acres. Page 116 of 151 Item: Thanksgiving Partnership Annexation "Exhibit B" Applicant: Thanksgiving Partnership LLC File#: ANX 2021-002 � � � 1-,-j (!) ----,-- � iA M' r.n =>: N W+E s :------.-�--�s;rav-�M���-----+--__J_-� 5001,000 2,000 -- Feet Page 117 of 151 Affidavit of Signature for Annexation Notice of Intent and Petition Under the penalty of perjury, I declare under oath, that l,am authorized to sign deeds and encumbrances on behalf of -rV\. o..""'6-,::� 1. u· .. ..,_;? Ll�d:eJ fan.�£.�and I am further authorized to sign other documents including Notices o Intent and Petitions. �e-()�\M.,bor �'7E ao.)) Date State of Washington County of tYO..'v\.\l\ �'1 ): ss. ) I certify that I know or have satisfactory evidence that l,6,fg:r w\ 'T1P/f-II is the person who appeared before me, and said person acknowledged that (he/she) signed this instrument, on oath stated that (he/she) was authorized to -oil&:�b in��rr� and acknowledged it as the t;.€;� f PJ2!f,se(/.__ of fl+/2..: t � to be the free and voluntary act of such party for the uses and purposes mentioned in the instrument. �\\\\\\IIIIIJIIJ� ��t-:��-�§.�fa­��-;-•�\1110,, �--=.if� § • ., �-. � ;::: :'(.) o.\QTA2111�\ � :::: . '°' rir • s-. -. -a:-•-:e- • b_,,r_ • -'el�\�·.i;/ IE � ··.. 'V.... � � •• \, .• §� n.:.:"•=�� � �:,,.,r-w�,.: � �,,,111,nn\\\\\� NOTARY UC in and for the State of Washington Residing at: �P_lt�S�(_O ________ _ My Commission Expires: Page 118 of 151 1.Please print your name in addition to signing. PRINT NAME SIGNATURE <g e,':,el>c:-\:: -w. , '1 fle:½ �-v. J!�A,. ADDRESS DATE Page 119 of 151 AGENDA REPORT FOR: City Council September 29, 2021 TO: Dave Zabell, City Manager City Council Workshop Meeting: 10/25/21 FROM: Steve Worley, Director Public Works SUBJECT: Resolutions - PWRF Embankment Repair CO No. 5 for Quantity Adjustments/Reconciliation & Project Closeout I. REFERENCE(S): Resolutions Change Order PowerPoint II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: Discussion III. FISCAL IMPACT: The total Construction costs for this project is outlined below. Original Construction Contract Amount $ 627,961.14 Change Order No. 1: $ 22,300.30 Change Order No. 2: $ 4,489.83 Change Order No. 3: $ 13,144.49 Change Order No. 4: $ 143,633.96 Change Order No. 5: (proposed with sales tax included) $ 134,965.02 New Construction Contract Total: $ 946,494.74 The total project cost, including design engineering and staff costs, is currently estimated at $1,250,000. Final cost will be determined after final project closeout. As this was an emergency repair, the cost of this project was not included in the approved 2021-2022 Budget. Therefore, a budget amendment is needed to Page 120 of 151 account for this project. The Economic Development fund is the proposed source for funding this repair project. Staff is currently working with the City's insurance company to cover the se repair costs. Any funds received by the insurance company will be paid back to the Economic Development fund. IV. HISTORY AND FACTS BRIEF: On November 16, 2020, Council approved a contract with Apollo, Inc. to repair an earthen wall between two process water storage cells at the City Process Water Treatment Plant (PWRF). The failure of the wall was attributable to erosion around an overflow pipe from one cell to another that had been recently installed by City crews. This was an emergency project that required permitting from Ecology and necessitated immediate action on the part of the contractor and consulting engineers, with some aspects of the repair and or permitting requirements, having to be identified as the project proceeded. As a result of the on-the-go design, permitting and repair, several change orders were required through the course of the repair project. Listed below is a summary of the previous Change Orders: Change Order No. 1: Revised the pipe trench from the standard pipe trench to a reinforced concrete pipe encasement trench as required by Ecology adding a concrete pipe encasement. Change Order No. 2: Installation of an off-gassing system under the new liner as required by Ecology. Change Order No. 3: Upgrade the overflow pipe between the 115 to the 35 -million-gallon reservoirs bringing it up to current Ecology specifications. Change Order No. 4: Remove and replace PVC liner bottom in the 8MG pond: it was damaged beyond repair while performing the emergency embankment repair. Change Order No. 5: Payment for quantity overruns. Two bid items were underestimated: • Embankment/Structural fill including Haul - $21,489.61 • Textured 60 mil. HDPE liner - $103,478.00 Page 121 of 151 These quantities were originally estimated by the Engineer. It was discovered during construction that addition structural fill was needed to replace the contaminated soil. Also, additional liner needed to be replaced due areas badditional structural the to fill originally than larger eing estimated. PWRF Embankment Repair Project Acceptance The original contract was awarded by Council to Apollo, Inc. of Pasco, WA on December 3, 2020, in the amount of $631,449.81. The City Manager executed the contract with a corrected amount of $627,961.14. The correction was due to an incorrect tax percentage applied to the total bid. The project is complete and constructed per specifications. Final construction costs totaled $946,494.74, which includes change orders in the amount of $318,533.60. Formal acceptance of public works projects are required by State law and start the 45-day period within which an outside vendor, supplier or laborer would have an opportunity to file a claim against this project pursuant to RCW 60.28.011 (2). Upon completion of the 45 day lien filing period, retainage being held by the City may be released upon receipts of the following: • An affidavit of no liens • A release from the Department of Revenue that all taxes have been paid • A release from any claims from the Department of Labor and Industries, pursuant to RCW 60.28.051 V. DISCUSSION: Staff recommends approval of Change Order No. 5 to the contract with Apollo, Inc. for the PWRF Embankment Repair project in the amount of $134,965.02. Staff recommends the City Council's acceptance of the project as constructed by the above listed contractor. This item is currently scheduled for approval at Council’s November 1, 2021 regular meeting. Page 122 of 151 Resolution – Change Order No. 5 with Apollo, Inc. - 1 RESOLUTION NO. ________ A RESOLUTION OF THE CITY OF PASCO, WASHINGTON, AUTHORIZING THE CITY MANAGER TO SIGN AND EXECUTE A FIFTH CHANGE ORDER TO THE CONSTRUCTION CONTRACT WITH APOLLO, INC. FOR THE PROCESS WATER REUSE FACILITY (PWRF) EMBANKMENT REPAIR PROJECT. WHEREAS, City staff on June 27, 2020, discovered a failure of the internal embankment between the 8MG pond and the 35MG pond at the City’s PWRF; and WHEREAS, the City and Apollo, Inc. entered into a Construction Contract on December 3, 2020, pursuant to RCW 39.04.280(1)(c), to provide repair work for the PWRF Embankment Repair Project; and WHEREAS, the City and Apollo, Inc. has executed four Change Orders to the Construction Contract to accommodate regulatory requirements and changed conditions; and WHEREAS, Change Orders Nos. 1 through 3 to the contract were authorized under the authority provided to the City Manager and Public Works Director; and WHEREAS, Change Order No. 4 in the amount of $143,633.96 (including Sales Tax) required Council approval and received approval on April 19, 2021; and WHEREAS, Change Order No. 5 in the amount of $134,965.02 (including Sales Tax) exceeds the City Manager’s authority and thus requires Council approval; and WHEREAS, the additional expenditure associated with Change Order No. 5 is reasonable and after careful staff review will fulfill the intent of the original contract entered into on December 3, 2020 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON: Section 1. That Change Order No. 5 is to account for quantity overages for the overran bid items (Embankment/Structural fill which included Haul and Textured 60 mil. HDPE liner). Section 2. The City Manager, for the City of Pasco, is hereby authorized to execute Change Order No. Five, a copy of which is attached hereto, and incorporated hereto by this reference, as Exhibit A. Page 123 of 151 Resolution – Change Order No. 5 with Apollo, Inc. - 2 PASSED by the City Council of the City of Pasco, Washington this ___ day of _______________, 2021. Saul Martinez Mayor ATTEST: APPROVED AS TO FORM: _____________________________ ___________________________ Debra Barham, CMC Kerr Ferguson Law, PLLC City Clerk City Attorneys Page 124 of 151 Project No:20100 Project Title:Embankment Repair- PWRF Contractor: Description of Change:Reconciliation Change Order Detail as Appropriate:For reconciliation to account for quantity overages. Contract Bid Amount:581,445.50$ SALES TAX @ 8.0%:46,515.64$ Total: 627,961.14$ Subtotal 169,970.91$ Subtotal 124,967.61$ Sales tax @ 8.0% 13,597.67$ Sales tax @ 8.0% 9,997.41$ Total 183,568.58$ Total 134,965.02$ Total Change Orders To Date: 318,533.60$ New Contract Amount: YES NO CONTRACTOR Date Date CONST. MANAGER Date CIP MANAGER Date Date PROJECT MANAGER APPROVED:APPROVED: CITY MANAGER Revised Total Contract Time…………………………………………….60 It is mutually agreed by both parties that this Change Order fully describes the change(s) that is (are) being made and that the compensation for this Change Order is full and complete and is the only compensation due or owing for this Change Order. Further, it is mutually agreed that this document will supplement the present Contract Documents and that the provisions of the previously executed Contract Documents shall apply to this Change Order. AGREED TO AND ACCEPTED:APPROVED: 946,494.74$ IS CONTRACT TIME AFFECTED BY THIS CHANGE ORDER Contract Time Prior to this Change Order…………………………… 60 Modification to Contract time by this Change Order……………….. 0 CITY OF PASCO PUBLIC WORKS DEPARTMENT CONTRACT CHANGE ORDER NO. 5 Apollo, Inc. PREVIOUS CHANGE ORDER CURRENT CHANGE ORDER EXHIBIT A Page 125 of 151 Page 126 of 151 Page 127 of 151 Resolution – PWRF Embankment Repair Project Closeout - 1 RESOLUTION NO. ________ A RESOLUTION OF THE CITY OF PASCO, WASHINGTON, ACCEPTING WORK PERFORMED BY APOLLO, INC., UNDER CONTRACT FOR PROJECT NO. 20100, PWRF EMBANKMENT REPAIR. WHEREAS, the work performed by Apollo, Inc., under contract for the PWRF Embankment Repair project, has been examined by City of Pasco staff and has been found to be in apparent compliance with the applicable project specifications and drawings; and WHEREAS, it is the City Staff’s recommendation that the City of Pasco formally accept the contractor's work and the project as complete. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON: That the City Council concurs with the Staff’s recommendation and thereby accepts the work performed by Apollo, Inc., under contract for the PWRF Embankment Repair project, as being completed in apparent compliance with the project specifications and drawings; and Be It Further Resolved, that the City Clerk is hereby directed to notify the Washington State Department of Revenue of this acceptance; and Be It Further Resolved, that the final payment of retainage being withheld pursuant to applicable laws, regulations and administrative determination shall be released upon satisfaction of same and verification thereof by the Public Works Director and Finance Director. PASSED by the City Council of the City of Pasco, Washington this ___ day of _______________, 2021. Saul Martinez Mayor ATTEST: APPROVED AS TO FORM: _____________________________ ___________________________ Debra Barham, CMC Kerr Ferguson Law, PLLC City Clerk City Attorneys Page 128 of 151 Pasco City Council Workshop Meeting October 25, 2021Page 129 of 151 PWRF Embankment Repair Project -Before Page 130 of 151 PWRF Embankment Repair Project-in-Progress Page 131 of 151 PWRF Embankment Repair Project -completed Page 132 of 151 Change Order Details PWRF Embankment Repair CO’s ($318,333.60) •Change Orders were approved to enhance reinforcement to the pipe trench; to install an off-gassing system; repair the overflow piping to Ecology standards; and to replace the damaged 8MG PVC liner. •Total Construction cost $946,494.74Page 133 of 151 Questions?Page 134 of 151 AGENDA REPORT FOR: City Council October 21, 2021 TO: Dave Zabell, City Manager City Council Workshop Meeting: 10/25/21 FROM: Adam Lincoln, Deputy City Manager Executive SUBJECT: City-Wide Phone System Upgrade I. REFERENCE(S): Cost Comparison Chart II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: Discussion III. FISCAL IMPACT: Short Term: 2021-2022 Biennial Budget - Approximately $60,000 General Fund - $50,000 Other Funds - $10,000 Long Term: No fiscal impact. To better serve the City's residents and facilitate better collaboration between staff, new features need to be added to the City's current phone system. This increases the future cost of the current system. Including such features and accounting for hardware replacement schedules, staff has found the long-term impact of changing the phone systems to be financially neutral. IV. HISTORY AND FACTS BRIEF: Throughout COVID-19, the City has had to adapt and adopt new processes, software, and hardware to keep up with the rapid changes that it has been faced with. Transitioning to online City Council meetings is one example of change. Page 135 of 151 Another is the City’s adoption of Microsoft Teams, which allows for greater remote collaboration amongst city teams and ability to effectively work remotely. Adopting a phone system that is equally feature -rich, and adaptable, is necessary for both internal and external customers. The City is currently using a hardware whichfrom Avaya phone site on based system initially was implemented in 1996 and has underwent many updates and upgrades over the last new implementing and hardware replacing years, several dated communication technologies as available. The City’s phone system, while adequate in basic function, is not meeting the customer service demands that exist for both external and internal customers. Throughout the pandemic it has been emphasized that the City must adopt systems that allow for use during emergencies, must be adaptable and flexible for remote work, allow for data collection to ensure that demands are met, and be easy for staff to use while minimizing impact to the Information Systems Division (IS). V. DISCUSSION: Staff reviewed the capabilities of our current system as well as identified the needs of a modern phone system, Ring Central meets and/or exceeds the needs of the City, particularly from a customer service perspective. Ring Central’s Features System Functionality • New Customer Service Call Center feature will offer enhanced citizen call handling customizable by department and call types improving caller experience. • Improved City Info Line management allowing timely updates and additional information to reflect current services or emergencies. • Phone call metrics to identify call volumes, peak call times, and service times to provide insight and improvements to caller experiences. Redundancy and Resiliency • Quickly add telephone service to emergency or remote backup sites to ensure continuity of operations. • Eliminates the single hardware and location point of failure. • Ring Video and Chat available as a backup to Microsoft Teams if unavailable or inaccessible. • Ability to transfer city numbers to Ring app to support business during power outages or network failures. Page 136 of 151 User Enhancements • Supports remote work with assigned phone number via hard phone, softphone, or cellular app. • Provide local phones numbers to council members as needed to keep city usage separate from personal usage. • Users can configure the best way for callers to reach them; at the office, on mobile, through the app, or a combination of methods reducing voicemail messages and call backs. Phone System Costs • Phone system as a service vs hardware and software solution which reduces costly, vendor specific end of support hardware replacements. • Ability to increase or decrease phone service based on need verses maintaining unused lines of service or hardware. System Administration and Support • Ability for IS staff to remotely administer and troubleshoot from any location or time. • Unlimited on demand basic and advance online administrator system training. • Integration with network directory service to manage users, locations, and logon information. City Council Phone Numbers • By adopting this system the City Council is also now able to take advantage of having a dedicated city phone line for each member. City Council would simply need to add the app to their mobile phone and/or computer. This would allow for greater facilitation of connecting with constituents and all of the public records are then captured by the city (call logs and text messaging in the RC app). The City is fortunate to have expertise on staff that have already gone through a transition to a more modern phone system and the feedback that has been received is one of excitement. The training for staff would begin once the software is on board, the project team anticipates a smooth transition to Ring Central. Fiscal Impact The cost of the Ring Central system will be roughly in line with the cost of the City's current system noting that the current system needs a hardware replacement and additional software to provide improved customer service. The Ring Central system however, will include the features needed to make it more modern, including: Page 137 of 151 • Emergency Use: The system is cloud-based and allows users to have hard-phones (traditional desk phones), soft-phones (app for computers), and mobile phone app. Should the power be out at the city, the functions will still work on the mobile app and all customers will see that the call is coming from a city phone number and not a mobile phone number. Cloud- hosting allows for the system to continue operations during a period without power. • Call Center: The ability to create call centers with flexibility to determine where calls ring, the ability to ring multiple phones at the same time, the ability for non-IS staff to change the call center functions on the fly, and data collection to know who is taking calls, duration, and from whom are calls originating. • Collaboration Features: The system integrates with Microsoft Teams, it allows for video and traditional call taking/making, and it shows caller availability to internal users. Based on cost analysis by Finance Director, Richa Sigdel, implementing the Ring Central unified communication solution is cost neutral to the City's current phone system with the necessary hardware upgrades and call center function and, Ring Central will add all the above features. The proposed contract with Ring Central will require the City to amend it s annual budget by approximately $60,000. However, there is no anticipated financial impact from acquisition of Ring Central over a five -year period, which accounts for hardware replacement costs and acquisition of new services equitable to Ring Central. Cursory analysis shows Ring Central being the most cost-effective option between the two. However, due to established cost trend of the current phone system and the possibility of some rate increases after the expiration of initial contract with Ring Central, we recommend these two options to be considered equitable in their cost impact (attached). Implementation The phone system transition will, in the short term, impact all departments and the City's customers; mitigating impacts is staffs top priority. The transition of phone numbers from the City's current provider (porting) to Ring Central typically takes a few days, although it can take up to two weeks. During that time, Ring Central provides the City with temporary numbers that can be used to call out and receive calls. Each department has met with the project team to discuss impacts and concerns that may affect their customers. It will be critical to inform the public of these temporary numbers as well as update the public when the porting is completed. Staff will use social media channels, as well as the City’s website, to ensure that these numbers are well publicized during the transition. Page 138 of 151 Staff is scheduled to begin working on the implementation such as back -end items (phone tree programming), immediately. The project team anticipates hard phones to be onsite in January however, production and shipping delays caused by the global chip shortage may push the project into late first quarter of 2022. Staff is seeking to update the City Council on the transition to a new phone system and appreciates any feedback that they may have. Page 139 of 151 Ring Central Year One Year Two Year Three Year Four Year Five Annual $80,128.56 $106,836.00 $106,836.00 $106,836.00 $106,836.00 Hardware - Onetime (338 Units)$17,773.50 $0.00 $0.00 $0.00 $0.00 Implementation Cost $17,950.00 $0.00 $0.00 $0.00 $0.00 $115,852.06 $106,836.00 $106,836.00 $106,836.00 $106,836.00 =$543,196.06 AVAYA Annual $60,200.00 $60,200.00 $60,200.00 $60,200.00 $60,200.00 Budgeted Hardware Replacement $20,000.00 $20,000.00 $20,000.00 $20,000.00 $20,000.00 Not Budgeted Call Center Features***$55,000.00 $55,000.00 $55,000.00 $55,000.00 $55,000.00 Not Budgeted $135,200.00 $135,200.00 $135,200.00 $135,200.00 $135,200.00 =$676,000.00 ***feature not currencly subscribed but needed Data based on pricing sheet from 9/9/2021 Including 20% taxes - 8.5% utility, 8.6% Sales and other taxesPage 140 of 151 AGENDA REPORT FOR:City Council October 19, 2021 TO:Dave Zabell, City Manager City Council Workshop Meeting: 10/25/21 FROM:Rick White, Director Community & Economic Development SUBJECT:Resolution - Street Name Revision: Madison Park Phase 7 I.REFERENCE(S): Proposed Resolution II.ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: Discussion III.FISCAL IMPACT: IV.HISTORY AND FACTS BRIEF: The Madison Park Phase 7 Final Plat was recorded incorrectly with two (2) errors in street naming. Melita Lane, a previously existing north/south street, was recorded extending into an east/west street. Additionally, Lystra Lane was recorded as a new street as a connection onto the incorrectly recorded east/west Melita Lane. The designation of streets consistent with street naming conventions is response. and dispatching emergency and efficient to essential effective Accordingly it is necessary to was revise the aforementioned street names as originally provided by staff. V.DISCUSSION: The remedy for this issue is to approve and record a resolution revising the recorded street names to match those of the initial addressing packet. A revised to circulated been has packet this reflecting addressing change stakeholders for review with no opposition expressed. No building permits have been issued for homes on either of the streets Page 141 of 151 proposed for renaming so impacts of the proposed change are minimal. Council concurrence with the proposed Resolution is requested. Page 142 of 151 Resolution – Renaming two Streets within Madison Park PUD - 1 FILED FOR RECORD AT REQUEST OF: City of Pasco, Washington WHEN RECORDED RETURN TO: City of Pasco, Washington Attn: City Clerk 525 North 3rd Avenue Pasco, WA 99301 _________________________________________________________________________________ RESOLUTION NO. ______ A RESOLUTION RENAMING THE EAST WEST PORTION OF MELITA LANE TO PHILIPPI LANE AND THE NORTH SOUTH ROAD LYSTRA LANE TO NAUVOO LANE IN MADISON PARK PUD PHASE 7 WHEREAS, the identification of streets plays an important function in maintaining the safety and welfare of the public; and WHEREAS, the street names are the principal means for the public to reference and locate properties in the City; and WHEREAS, pursuant to Pasco Municipal Code (PMC) 21.15.010(4) street names shall when practical be named to conform to existing streets and new street names shall also be reviewed by the Planning Department, Fire Department, and Emergency Dispatch to ensure no confusion exists concerning current street names; and WHEREAS, Madison Park Planned Unit Development (PUD) Phase 7 was recently recorded and included the extension of Melita Lane as an east west street and created Lystra Lane as a north south street; and WHEREAS, an addressing packet was provided during the platting phase showing Melita Lane transitioning into Philippi Lane and the continuation of Nauvoo Lane; and WHEREAS, the remedy for this issue is revising the street names to match those provided within the addressing packet; and WHEREAS, the revised street names to match the addressing packet has been dispersed for review; and Page 143 of 151 Resolution – Renaming two Streets within Madison Park PUD - 2 WHEREAS, after review of the proposed new street names the Planning Department, Fire Department, and Emergency Dispatch have not found a conflict with existing street names that may lead to confusion in the event of an emergency response. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON: Section 1. That the former east to west segment of Melita Lane and Lystra Lane as depicted in Exhibit A, and attached hereto, be renamed Philippi Lane and Nauvoo Lane respectively. Section 2. That a certified copy of this Resolution be recorded by the City Clerk of the City of Pasco in and with the office of the Auditor of Franklin County, Washington. PASSED by the City Council of the City of Pasco, Washington, this day of November, 2021. Saul Martinez Mayor ATTEST: APPROVED AS TO FORM: _____________________________ ___________________________ Debra Barham, CMC Kerr Ferguson Law, PLLC City Clerk City Attorney Page 144 of 151 Exhibit A – Madison Park PUD Phase 7 Revisions Page 145 of 151 QUALITY OF LIFE Promote a high-quality of life through quality programs, services and appropriate investment and re- investment in community infrastructure by: • Using Community Development Block Grant (CDBG) and other public and private capital to revitalize older neighborhoods and safe routes to essential services. • Continuing efforts toward designing, siting, programming needs, and site selection for a community center and pursuing acquisition of land for future community park. • Developing Phase I of the A Street Sporting Complex and continue efforts to provide additional soccer and sports fields. • Coordinating with the Pasco Public Facilities District to develop a public education campaign, financial analysis and prepare a ballot measure concerning the development of a regional aquatic facility for consideration by the people. • Completing construction of a new animal control facility. • Ongoing efforts to improve efficiency and effectiveness of public resources in the delivery of municipal services, programs, and long-term maintenance and viability of public facilities. • Collaborating with the Inclusion, Diversity and Equity Commission and community leaders to enhance engagement efforts and organizational cultural competency. • Updating design standards for the development of new neighborhoods and re-development to promote greater neighborhood cohesion through design elements, e.g.: walkability, aesthetics, sustainability, and community gathering spaces. • Updating Parks and Facilities Comprehensive Plan to include: public facilities inventory, needs assessment, level of service, and centers evaluation. • Teaming with local and regional partners to develop a Housing Action Plan with a focus on strategies that emphasize affordable housing. FINANCIAL SUSTAINABILITY Enhance the long-term financial viability, value, and service levels of services and programs, including: • Regular evaluation of services and programs to confirm importance to community, adequacy, and cost-benefit. • Continuation of cost of service and recovery targets in evaluating City services. • Ongoing evaluation of costs, processes and performance associated with delivery of City services including customer feedback and satisfaction, staffing, facilities, and partnership opportunities. • Instilling and promoting an organizational culture of customer service across all business lines. • Updating policies relating to urbanization of the unincorporated islands to assure consistency with long-range planning, community safety, and fiscal sustainability. City Council Goals 2020-2021 Page 146 of 151 COMMUNITY SAFETY Preserve past improvements and promote future gains by: • Developing a Comprehensive Police Strategic Master Plan through a transparent process to evaluate future service levels of the department to assure sustainability, public safety, and crime control over the next 5-10 years. • Collaborating with regional and community partners to evaluate and implement strategies to reduce the incidence of homelessness. • Leveraging and expanding partnerships to maintain and enhance behavioral health services to community members in crisis being assisted by police and fire. • Continuing efforts to improve police and community relations. • Working to achieve and maintain target fire response times through operational improvements and long-range strategic planning of facilities and staffing. • Focusing on the long-term goal of sustaining a Washington State Rating Bureau Class 3 community rating. • Leveraging infrastructure database of sidewalks, streetlights and pavement conditions along with evaluating policies and methods to address needs and inequities. COMMUNITY TRANSPORTATION NETWORK Promote a highly-functional multi-modal transportation network through: • Commencement and completion of construction of the Lewis Street Overpass project. • Continued emphasis on improvements in Road 68/I-182/Burden Blvd. corridor to improve operation and safety. • Data-driven pro-active neighborhood traffic calming efforts. • Continued collaboration with Ben Franklin Transit to enhance mobility and access. • Completion of a Transportation System Master Plan and utilization of its recommendations to develop policies, regulations, programs, and projects that provide for greater connectivity, strategic investment, mobility, multi-modal systems, accessibility, efficiency and safety. ECONOMIC VITALITY Promote and encourage economic vitality by supporting: • Downtown revitalization efforts of Downtown Pasco Development Authority (DPDA), post-COVID restart, and City initiatives such as Downtown Master Plan process and sign code modifications. • The construction of Peanuts Park and Farmers Market and continued efforts to pursue streetscape and gateway upgrades. • The completion of the Comprehensive Land Use Plan Update and Broadmoor Master Plan efforts, adoption of Urban Growth Area expansion alternative, implementation of adopted long-range planning efforts with appropriate analysis and adoption of planning actions including: zoning code changes, phased sign code update, and development regulations and standards. • Increased efforts to promote the community as a desirable place for commercial and industrial development by promoting small business outreach and assistance, predictability in project review, and excellent customer service. • Partnerships and encouragement of Department of Natural Resources (DNR) to facilitate development of the remaining state-owned properties at Road 68/I-182. Page 147 of 151 • Continued coordination with the Port of Pasco to complete and implement a waterfront-zoning plan and provide for public infrastructure. • Active partnerships in the planning and development of strategies to promote tourism and deployment of assets to spur economic activity. • In concert with community partners, development of a comprehensive economic development plan. COMMUNITY IDENTITY Identify opportunities to enhance community identity, cohesion and image through: • Continued efforts of community surveying through traditional methods and the application of new technologies. • Providing opportunities for community engagement through boards, commissions, volunteer opportunities, social media, forums, and other outlets. • Enhanced inter-agency and constituent coordination developed during the pandemic. • Continued efforts of the community identity/image enhancement campaign to include promotion of community and organizational successes. • Enhanced participation and support of cultural events occurring within the community. • Support of the Arts and Culture Commission in promoting unity and the celebration of diversity through art and culture programs. For more information, visit www.pasco-wa.gov/councilgoals Page 148 of 151 CALIDAD DE VIDA Promover una vida de buena calidad a través de programas de calidad, servicios e inversiones y reinversiones adecuadas en la infraestructura de la comunidad al: • Utilizar una Community Development Block Grant (CDBG) (Concesión de Ayuda Federal para el Desarrollo Comunitario) y otro capital público y privado para renovar las vecindades antiguas y las rutas seguras a los servicios esenciales. • Continuar los esfuerzos hacia el diseño, las obras de construcción, las necesidades programáticas, y la elección de dichas obras de construcción, para un centro comunitario y comprar el terreno para un futuro parque comunitario. • Desarrollar la 1era Fase del Sporting Complex (Complejo Deportivo) de la Calle A y continuar los esfuerzos de proporcionar más campos de fútbol y de otros deportes. • Coordinar con el Pasco Public Facilities District (Distrito de las Instalaciones Públicas de Pasco) para desarrollar una campaña de educación pública, un análisis financiero, y preparar una propuesta sobre el desarrollo de una instalación acuática regional para que sea considerada por el público. • Terminar la construcción de una nueva instalación para el control de animales. • Continuar los esfuerzos para mejorar la eficiencia y la eficacia de los recursos públicos en la entrega de servicios municipales, programas, y el mantenimiento y la viabilidad a largo plazo de instalaciones públicas. • Colaborar con la Inclusion, Diversity and Equity Commission (Comisión de Inclusión, Diversidad, y Equidad) y con los líderes comunitarios para mejorar los esfuerzos de participación y la capacidad cultural organizacional. • Actualizar los estándares de diseño para el desarrollo de nuevas vecindades y el redesarrollo para promover más cohesión de las vecindades a través de elementos de diseño, p. ej.: viabilidad peatonal, evaluación de las necesidades, sustentabilidad, y lugares donde se puedan reunir los miembros de la comunidad. • Actualizar el Parks and Facilities Comprehensive Plan (Plan Comprehensivo de los Parques y las Instalaciones) para que incluya: un inventario de instalaciones públicas, una evaluación de las necesidades, el nivel de servicio, y la evaluación del centro. • Trabajar en equipo con colaboradores regionales para desarrollar un Housing Action Plan (Plan de Acción para Viviendas) con un enfoque en las estrategias que enfatizan viviendas económicas. SUSTENTABILIDAD FINANCIERA Mejorar la sustentabilidad financiera a largo plazo, el valor, y los niveles de servicios y programas, incluyendo: • La evaluación regular de los servicios y de los programas para confirmar la importancia de la comunidad, la capitalización adecuada, y el costo-beneficio. Metas del Concilio de la Ciudad del 2020-2021 Page 149 of 151 • La continuación del costo por el servicio y de las metas de recuperación al evaluar los servicios de la Ciudad. • La evaluación continua de los costos, los procesos y el desempeño relacionado con la entrega de los servicios de la Ciudad incluyendo la retroalimentación y la satisfacción del cliente, el personal, las instalaciones, y las oportunidades colaborativas. • Inculcar y promover una cultura organizacional de servicio al cliente a lo largo de todas las líneas de negocio. • Actualizar las políticas relacionadas con la urbanización de las islas no incorporadas para asegurar consistencia con la planificación a largo plazo, la seguridad comunitaria, y la sustentabilidad fiscal. SEGURIDAD COMUNITARIA Preservar las mejorías anteriores y promover las ganancias futuras al: • Desarrollar un Comprehensive Police Strategic Master Plan (Plan Maestro Estratégico Comprehensivo Policial) a través de un proceso transparente para evaluar los niveles futuros de servicio del departamento para asegurar sustentabilidad, seguridad pública, y control de crímenes durante los siguientes 5-10 años. • Trabajar con colaboradores regionales y comunitarios para evaluar e implementar estrategias para reducir los casos de personas sin techo. • Hacer uso y ampliar las colaboraciones para mantener y mejorar los servicios de salud conductual a los miembros de la comunidad que se encuentran en medio de una crisis, ayudados por la policía y por los bomberos. • Continuar los esfuerzos para mejorar la relación con la policía y con la comunidad. • Trabajar para lograr y mantener el tiempo de reacción de los bomberos a través de mejorías operacionales y la planificación estratégica de instalaciones y personal a largo plazo. • Enfocarse en la meta a largo plazo de mantener una clasificación de la comunidad Clase 3 del Washington State Rating Bureau (Departamento de Clasificación del Estado de Washington). • Utilizar la base de datos de la infraestructura de las banquetas, los faroles, y las condiciones del pavimento, como también evaluar las políticas y los métodos para tratar las necesidades y las injusticias. RED DE TRANSPORTE COMUNITARIO Promover una red de transporte extremadamente funcional y multimodal a través de: • El comienzo y el término de la construcción del proyecto Lewis Street Overpass. • El énfasis continuo en las mejorías de la ruta Road 68/I-182/Burden Blvd. para mejorar la operación y la seguridad. • Los esfuerzos proactivos basados en datos para calmar el tráfico en las vecindades. • La colaboración continua con Ben Franklin Transit para mejorar la movilidad y el acceso. • El término del Transportation System Master Plan (Plan Maestro del Sistema de Transporte) y la utilización de sus recomendaciones para desarrollar políticas, reglas, programas, y proyectos que proporcionan más conectividad, inversiones estratégicas, movilidad, sistemas multimodales, accesibilidad, eficiencia, y seguridad. Page 150 of 151 VITALIDAD ECONOMICA Promover y motivar la vitalidad económica al apoyar: • Los esfuerzos de renovación de la Downtown Pasco Development Authority (DPDA) (Autoridad de Desarrollo del Centro de Pasco), el reinicio después de COVID, y las iniciativas de la Ciudad como el proceso del Downtown Master Plan (Plan Maestro del Centro) y las modificaciones de los códigos de anuncios. • La construcción del Peanuts Park and Farmers Market (Parque Peanuts y el Mercado) y los esfuerzos continuos para discutir paisajes urbanos y actualizaciones de entradas. • El término de los esfuerzos de la Comprehensive Land Use Plan Update (Actualización Comprehensiva del Uso de Terrenos) y los esfuerzos del Broadmoor Master Plan (Plan Maestro de Broadmoor), la adopción de la alternativa de la expansión de Urban Growth Area (Área del Crecimiento Urbano), la implementación de los esfuerzos de planificación a largo plazo con los análisis adecuados y la adopción de acciones de planificación incluyendo: los cambios a los códigos de zonas, la actualización de los códigos de los anuncios de las fases, y el desarrollo de las reglas y los estándares. • Más esfuerzos para promover a la comunidad como un lugar atractivo para el desarrollo comercial e industrial al fomentar el alcance y la ayuda a los negocios pequeños, la predictibilidad en la revisión de proyectos, y un excelente servicio al cliente. • Las colaboraciones y la motivación del Department of Natural Resources (DNR) (Departamento de Recursos Naturales) para facilitar el desarrollo de las propiedades restantes del estado en Road 68/I- 182. • La coordinación continua con el Port of Pasco (Puerto de Pasco) para terminar e implementar un plan de zonas costeras y proporcionar una infraestructura pública. • Las colaboraciones activas en la planificación y el desarrollo de estrategias para promover el turismo y la utilización de recursos para estimular actividad económica. • Junto con los colaboradores de la comunidad, crear un plan comprehensivo de desarrollo económico. IDENTIDAD COMUNITARIA Identificar oportunidades para mejorar la identidad comunitaria, la cohesión, y la imagen a través de: • Los esfuerzos continuos para evaluar a la comunidad a través de los métodos tradicionales y la aplicación de nuevas tecnologías. • Proporcionar oportunidades para la involucración comunitaria a través de mesas directivas, comisiones, oportunidades para voluntarios, medios sociales, foros, y otros medios. • Una mejor coordinación entre las agencias y los constituyentes desarrollada durante la pandémica. • Los esfuerzos continuos de campañas para la mejoría de la identidad/imagen comunitaria que promuevan a la comunidad y a los éxitos organizacionales. • Una mejor participación y apoyo de los eventos culturales llevados a cabo dentro de la comunidad. • El apoyo de la Arts and Culture Commission (Comisión de Artes y Cultura) al promover la unidad y celebrar la diversidad a través de programas de arte y cultura. Para más información, visite www.pasco-wa.gov/councilgoals Page 151 of 151