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HomeMy WebLinkAboutUnified Soccer Club - Lorenzo Araujo Rd 36 Soccer Memo of Understanding 08.30.212021 MEMORANDUM OF AGREEMENT ROAD 36 SOCCER COMPLEX - Youth Fall Soccer League(s) - The City of Pasco has rented the four soccer fields at Road 36 for use of an area soccer leagues for about 28 years. For the 2021 fall soccer season (Sept 1 S` - October 31'), the fields are desired by various youth and adult leagues. In order to ensure the recreational opportunity for the several hundred soccer players and to avoid an improper monopoly of a public facility, the city has determined to divide the field playing time between the leagues for the 2021 season. To effect the city's decision, the parties to this agreement, Unified Soccer Club, hereinafter referred to as "USC", and the City of Pasco, hereinafter referred to as "City", agree to the following provisions for the 2021 fall soccer league season. 1. Official Communication: For any official written communication between the City and USC, the following Names and addresses will be used: Unified Soccer Club City of Pasco Address: 910 N. P Ave. Address: 525 N. Third Ave Pasco, WA 99301 Pasco, WA 99301 Phone number: 509-460-0106 Phone number: 509-545-3456 Email: hormiga L)hotmail.com Email: kubalekb� Wasco-wa. ov Contact: Lorenzo Araujo 2. Certification of League Teams: a. USC will certify to the City, in writing, by 4:00 pm, Wednesday, Sept I", that it has at least 18 teams committed to play during the 2021 season. b. The certification of the 16 teams will include: 1 The Team Name 2 The Name of the Coach/Captain, 3) The Coach/Captain's Phone Number, and if possible 4) The Coach/Captain's Email. c. Failure to provide certification by the above stated date and time will render this agreement null and void, unless the offending league pays a $300 late fee at which point the deadline to certify the 18 committed teams will be sent ASAP. 3. Field Time: a. For League and Tournament play the road 36 soccer complex fields will be rented as outlined below: b. USC will be assigned field time as follows (with 'h hour set up and cleanup time before and after): i. Wednesdays: 1 field during the last 2 hours leading up to sunset ii. Fridays: 4 fields during the last 2 hours leading up to sunset iii. Sundays: 4 fields during the last 2 hours leading up to sunset c. USC must adhere to their assigned setup and breakdown times. d. It is the responsibility of USC to notify the City of Pasco of the final number of teams in their league as outlined in Section 2 above. If it is determined that USC has falsified their list of teams to gain access to additional field time, or is using the complex outside their allotted time, USC will be billed at a rate of $50/hour for each hour of unauthorized use. 4. Fees: a. Reservation Fees i. Reservation fees shall be as follows: Memorandum of Agreement — Rd 36 Soccer 1. $198 per week ii. In general reservation fees shall be paid on a monthly basis and shall be due no later than 4:OOpm on the 20th day of the preceding Month (i.e. Fees for October are due by 4: 00pm on Sept 20`h, etc). As the 201h of August has past the September payment shall be due as soon as the bill arrives. 1. If payment is not received by the deadline a $50 late fee will be charged. When the 20th of the month falls on a weekend or Holiday, payment shall be due by 4:OOpm the next business day. iii. Reservation fees are day specific. If the fields are not used the paid fees are forfeited and cannot be transferred in whole or in part to a different day. iv. In the event one or more fields are not available on the date(s) previously reserved and the closure is approved by the city recreation office, the reservation fee(s) previously paid, for use of the respective date(s), shall be refunded to the respective league or transferred to a new date. b. Field Painting Fees: i. Initial Field setup and Painting has already taken place. The City Parks crew will paint the soccer fields every other week throughout the season. ii. Extra Field Painting can be requested and will be billed to USC at a rate of $80 per field. 5. Insurance: a. USC shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the League's operation and use of the leased premises. The City shall be named as additional insured on USC's Commercial General Liability insurance policy. b. Minimum Amounts of Insurance. USC shall maintain the following insurance limits: i. Commercial General Liability insurance shall be written with limits no less than $1,000,000 each occurrence, $3,000,000 general aggregate. c. Other Insurance Provisions. The insurance policies are to contain, or be endorsed to contain, the following provisions for Commercial General Liability insurance: i. USC's insurance coverage shall be primary insurance with respect to the City. Any Insurance, self-insurance, or insurance pool coverage maintained by the City shall be excess of USC's insurance and shall not contribute with it. ii. USC's insurance shall be endorsed to state that coverage shall not be cancelled by either party, except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City. d. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of not less than ANII. e. Verification of Coverage. USC shall furnish the City with original certificates and a copy of the mandatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of USC. 6. Equipment and Maintenance Requirements: USC must... a. Provide its own nets b. Collect its own trash c. Follow all park rules as set forth in the specific rental contract. d. Clean the complex (all fields, spectator areas and parking areas) at the end of the reservation periods of each day. Memorandum of Agreement — Rd 36 Soccer 2 e. Manage the use of the public parking areas during its reservation period to ensure exits/entrances are kept clear and emergency vehicle access is maintained. USC is prohibited from charging parking fees of any kind in and around the Rd. 36 soccer complex. If it is discovered that USC is charging parking fees this use agreement will be immediately terminated. 7. Vendors: Vendors are not permitted on the grounds or in the parking lot except as permitted individually by the City of Pasco recreation office. Any other vendors, as per city code, must remain at least 300 feet (Length of a football field) away from any and all entrances to the park. It is expected that Lorenzo Araujo and USC's other field supervisors will help to enforce this rule. 8. Participant and Spectator Conduct: USC hereby promises to take all reasonable precautions to avoid fighting, assault, vandalism or other forms of violence while using the facility. USC is responsible for enforcing this rule among all participants and spectators, and all other facility users during their respective rental times. Failure to do so may result in the termination of this agreement by the city. 9. Trash Pick-up: As the renter of the facility it is USC's responsibility to ensure the fields are free from debris before they vacate the facility. Cleanliness of the facility will be verified by the field monitor. 10. Portable Toilets: Portable toilets will be placed at the facility for use by participants and spectators during USC's specified rental times. The toilets will be placed on a regular service schedule. It is the responsibility of USC's director to inform the city if it appears a service date has been missed and the toilets need additional attention. 11. Use of Fields for Practice: The Road 36 Soccer Field Complex is a scheduled use facility. As such all use must be scheduled through the Recreation offices. If a team wishes to use Rd 36 Soccer Fields for practice then they must obtain a rental agreement and pay for use of the fields at the city recreation office. It is the duty of USC's director to communicate this to all teams within his league. Failure to do so could result in a breach of this agreement and result in the league forfeiting their use of the fields for the remainder of the season. 12. Other Terms and Conditions: Apart from the terms listed above, USC hereby agrees to abide by and enforce all regular Pasco Playing Field Terms and Conditions, listed in Appendix A. of Agreement accepted by: --, l P10.r //2 / brenzo Araujo Date Zach Ratkai. Pasco ACS Director Memorandum of Agreement — Rd 36 Soccer 3 APPENDIX A General Terms & Conditions for All Pasco Playing Fields 1. Signer of this contract assumes all responsibility for this event, including knowledge and adherence to all facility rules and regulations. To ensure a smooth event it is required that you inform other event planners, committee members, caterers, etc, of all applicable policies. Full disclosure of event setup, decorations & activities is required; failure to do so may result in a forfeiture of your deposit. 2. Reservation times are strictly adhered to. Please do not arrive earlier or stay later than your reservation time. Set up and clean up of your event must be within your reserved time. Initial 3. Groups are responsible for setting up, cleaning up, and leaving the facility as they found it. This is a do-it-yourself facility; custodial service is not provided. Customer will be responsible for any damage to the premises as the result of licensee's use, over and above normal wear and tear. 4. Upon completion of the rental period, staff will inspect the premises. If there has been damage to the premises or if the cleanup obligations have not been met, the City may seek reimbursement as may be necessary to make repairs or accomplish the cleanup. 5. All rental requests must be made at least 10 business days or more in advance of the requested rental date. A facility supervisor might be required to host your rental, if so they must be secured before your rental can be finalized. Payment in full is due at time of reservation. 6. Alcoholic beverages and/or appearance of intoxication are not allowed at any City of Pasco Park. 7. Water balloons are not allowed in any City of Pasco Parks. 8. Gambling of any form is not allowed at City of Pasco Facilities or Parks. 9. Boisterous conduct and profane language shall not be permitted on City of Pasco premises. 10. All pets must be on a leash under 6 feet in length and owners must pick up after their animals. No pets allowed inside the Pasco Softball Complex. 11. Group size is subject to verification by on -site staff. 12. Use of live and/or amplified music (includes bull horns, boom boxes, etc.) is subject to written approval by the City of Pasco in advance (10 days prior notice is required), and may be subject to additional City permit requirements. 13. Children must be monitored at all times and renters are responsible for the conduct of their guests. Memorandum of Agreement — Rd 36 Soccer 4 Coaches Names Phone Numbers Leo Martinez 609-539-2480 Alberto Gonzalez 509-423-0607 Alberto Gonzalez 509-423-0607 Leo Martinez 509-539-2480 Omar Madrigal 509-412-0228 Omar Madrigal 509-412-0228 Jose Banuelos 509-206-2863 Romeo Canada 509-948-6601 Ignacio Zaragoza 509-851-6270 Marcelino Carmona 509-318-4073 Billy Garcia 509-539-7209 De La Cruz Kennedy 509-792-5899 Saul Chavez 509/539/1831 De La Cruz Kennedy 509-792-5899 Carlos Jimenez 541-969-0023 Martin Rivera 509-619-2770 Sheet1 Page 1 Team's Nar Tothenham Milan 1 Milan 2 Juniors TC Elite TC Elite 2 Tigres Revolution Pasco FC Cobras Manchester Angels Othello Angels Boarman P Brazil ® CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYY10 9/28/2021 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Insurance Office of America, Inc. 1855 West State Road 434 Longwood FL 32750 INSURED National Association of Competitive Soccer Clubs dba US Club Soccer 192 East Bay Street Suite 301 Charleston SC 29401 FAX — — — _ W. Nol: -- - United States Fire Insurance Everest National Insurance ( INSURERD. Everest COVERAGES CERTIFICATE NUMBER:945358019 REVISION NUMBER: 10120 10851 THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. LNSR ADD Li$UBR POLICY EFF POLICY EXP LIMITS LTR TYPE OF INSURANCE POLICY NUMBER MM/0 '4iWDL3: /Y B X COMMERCIAL GENERAL LIABILITY Y S18GL00839211 8/1/2021 8/1/2022 EACH OCCURRENCE $1,000,000 r; TO RENTED CLAIMS -MADE FRI OCCUR PREMISS occurrence) $1,000,000 MED EXP (Any one person) $ 5,000 X Participant LL PERSONAL & ADV INJURY $1,000,000 GENI'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 3,000,D00 POLICY a JE T 7 LOC PRODUCTS - COMPIOP AGG $ 3,000,000 X OTHER: Sanctioned Event Abuse & Molestation $1,000,000 AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT Ea accident $ BODILY INJURY (Per person) $ ANY AUTO OWNED SCHEDULED $ BODILY INJURY (Per accident) AUTOS ONLY AUTOS HIRED NON -OWNED PROPERTYDAMAGE er acr dent $ AUTOS ONLY AUTOS ONLY C UMBRELLALIAB OCCUR Y 18HX1455 8/112021 8/1/2022 EACH OCCURRENCE $4,000,000 X M AGGREGATE $ 4,000,000 EXCESS LIAB CLAIMS -MADE DED RETENTION $ $ WORKERS COMPENSATION STATUTE ER AND EMPLOYERS LIABILITY Y / N ANYPROPRIETOR/PARTNER/EXECUTIVE E.L. EACH ACCIDENT $ OFFICER/MEMBE2 EXCLUDED? ❑ NIA (Mandatory in NH) E.L. DISEASE - EA EMPLOYE $ _ If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $ A Accident Medical US1517104 8/1/2021 8/1/2022 Medical Maximum 100,000 D Full Excess S18EX01751211 8/25/2021 8/1/2022 Med.Deductible Soo i Excess Liability Y Excess of $4mm primar 1,000,000 DESCRIPTION OF OPERATIONS I LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) The Certificate Holder is named as an Additional Insured under the General Liability and Excess Liability policies when required by written contract but only with respect to the operations of the Named Insured. This Certificate is issued on behalf of all valid YOUTH US CLUB SOCCER registered and approved players and staff participating with: Unified FC, Club ID 19701 "if using as an indoor facility, coverage is limited to practice, meetings and official training sessions for this club only." CERTIFICATE HOLDER CANCELLATION Pasco Parks & Recreation Rd 36 Soccer Complex Pasco WA 99301 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHOR REPRESENTATIVE H 1, u.i �j W trwi' ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD