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HomeMy WebLinkAboutMacKay Sposito - Lewis Street Corridor Design Services - PSA (#21-032)DocuSign Envelope ID: 904D12CE-DCE2-4B48-8406-28F6AD84E191 PROFESSIONAL SERVICES AGREEMENT Lewis Street Corridor (2nd to 5th Ave) Improvements Agreement No. 21-032 THIS AGREEMENT is made and entered into between the City of Pasco, a Washington Municipal Corporation, hereinafter referred to as "City", and MacKay Sposito, hereinafter referred to as "Consultant," on the day of , 2021. RECITALS WHEREAS, the City desires to have certain services and/or tasks performed as set forth below requiring specialized skills, training, equipment, and other supportive capabilities; and WHEREAS, the Consultant represents that it is qualified and possesses sufficient skills, experience, equipment, and necessary capabilities, including: technical and professional expertise, when required, to perform the services and/or tasks as set forth in this Agreement upon which the City is relying. WHEREAS, the City has, consistent with RCW 39.80, published an announcement related to its need for Architectural and Engineering services, evaluated Consultant's current performance data, and has determined that Consultant is the most highly qualified firm to perform the Architectural and Engineering services related to the Lewis Street Corridor (2nd to 5th Ave) Improvements; and WHEREAS, the City's Public Works Director finds that the Agreement with Consultant is both fair and reasonable in light of the duties to be performed, the Consultant's performance data, and the nature and complexity of the project. NOW, THEREFORE, in consideration of the mutual covenants, and performances contained herein, the parties agree as follows: Scope of Services. The Consultant shall perform such services and accomplish such tasks, including the furnishing of all labor, materials, facilities and equipment necessary for full performance thereof as identified and designated as Consultant's Responsibilities throughout this Agreement, and as more particularly described in Scope of Work detailed in Exhibit A, attached hereto and incorporated herein (the "Project"). 2. Term. This Project shall begin on the execution date listed above and promptly be completed by 12/31/2023. 3. Compensation and Payment. 3.1 Payment for services provided hereunder shall be made following the performance of such services. Such payment shall be full compensation for work performed or Professional Services Agreement — MacKay Sposito Agreement No. 21-032 Lewis Street Corridor (2nd to 51 Ave) Improvements Page 1 of 10 DocuSign Envelope ID: 904D12CE-DCE2-4648-8406-28F6AD84E191 services rendered, and for all labor, materials, supplies, equipment, and incidentals necessary to complete the Project. 3.2 No payment shall be made for any services rendered by the Consultant except for services identified and set forth in this Agreement except as may be authorized by a written supplemental agreement approved by the City. 3.3 The City shall pay the Consultant for work performed under this Agreement upon timely submitted invoices detailing work performed and expenses for which reimbursement is sought. The City shall approve all invoices before payment is issued. Payment shall occur within thirty (30) days of receipt and approval of an invoice. 3.4 The City shall pay the Consultant for all work performed and expenses incurred under this Agreement, as follows. ® Hourly (Multiple Rate): Such rates as identified on Exhibit B, plus actual expenses incurred as provided under this Agreement, but not to exceed a total of $339,831.00 without the prior written authorization by the City. 4. Resorts and Inspections. 4.1 The Consultant at such times and in such forms as the City may require, shall furnish to the City such statements, records, studies, surveys, reports, data, and information as the City may request pertaining to matters covered by this Agreement. 4.2 The Consultant shall, at any time during normal business hours and as often as the City or the Washington State Auditor may reasonably deem necessary, make available for examination all of its records and data with respect to all matters covered, directly or indirectly, by this Agreement and shall permit the City, or its designated authorized representative to audit and inspect other data relating to all matters covered by this Agreement. The City shall receive a copy of all audit reports made by the agency or firm as to the Consultant's activities. The City may, at its discretion, conduct an audit at its expense, using its own or outside auditors, of the Consultant's activities which relate, directly or indirectly, to this Agreement. Consultant shall be provided a copy of such reports. 4.3 The Consultant, during the term of this Agreement, shall obtain all permits and registration documents necessary for the performance of its work and for the execution of services at its own expense, and shall maintain its validity. Upon request, the Consultant shall deliver to the City copies of these licenses, registration documents, and permits or proof of their issuance or renewal. 4.4 Consultant shall maintain books, records and documents, which sufficiently and properly reflect all direct and indirect costs related to the performance of this Professional Services Agreement — MacKay Sposito Agreement No. 21-032 Lewis Street Corridor (2°d to 51 Ave) Improvements Page 2 of 10 DocuSign Envelope ID: 904D12CE-DCE2-4B48-8406-28F6AD84E191 Agreement, and shall maintain such accounting procedures and practices as may be necessary to assure proper accounting of all funds paid pursuant to this Agreement. These records shall be subject, at all reasonable times, to inspection, review, or audit as provided above. 4.5 The Consultant shall retain all books, records, documents or other material relevant to this Agreement for three (3) years after its expiration. Consultant agrees that the City, or its designee, shall have full access and right to examine any of said materials at all reasonable times during this period. 5. Ownership and Use of Documents. 5.1 All research, tests, surveys, preliminary data, information, drawings and documents made, collected, or prepared by the Consultant for performing the services subject to this Agreement, as well as any final product, collectively referred to as "work product," shall be deemed as the exclusive property of the City, including copyright as secured thereon. Consultant may not use them except in connection with the performance of the services under this Agreement or with the prior written consent of the City. Any prior copyrighted materials owned by the Consultant and utilized in the performance of the services under this Agreement, or embedded in with the materials, products and services provided thereunder, shall remain the property of the Consultant subject to a license granted to the City for their continued use of the products and services provided under this Agreement. Any work product used by the Consultant in the performance of these services which it deems as "confidential," "proprietary," or a "trade secret" shall be conspicuously designated as such. 5.2 In the event of Consultant's default, or in the event that this Agreement is terminated prior to its completion, the work product of the Consultant, along with a summary of the services performed to date of default or termination, shall become the property of the City, and tender of the work product and summary shall be a prerequisite to final payment under this Agreement. The summary of services provided shall be prepared at no additional cost, if the Agreement is terminated through default by the Consultant. If the Agreement is terminated through convenience by the City, the City agrees to pay Consultant for the preparation of the summary of services provided. 6. Public Records. 6.1 Consultant acknowledges that the City is an agency subject to Chapter 42.56 RCW "Public Records Act." All preliminary drafts or notes prepared or gathered by the Consultant, and recommendations of the Consultant are exempt prior to the acceptance by the City or public citation by the City in connection with City action. 6.2 If the Consultant becomes a custodian of public records of the City and request for such records is received by the City, the Consultant shall respond to the request by Professional Services Agreement — MacKay Sposito Agreement No. 21-032 Lewis Street Corridor (2°d to 51 Ave) Improvements Page 3 of 10 DocuSign Envelope ID: 904D12CE-DCE2-4648-8406-28F6AD84E191 the City for such records within five (5) business days by either providing the records, or by identifying in writing the additional time necessary to provide the records with a description of the reasons why additional time is needed. Such additional time shall not exceed twenty (20) business days unless extraordinary good cause is shown. 6.3 In the event the City receives a public records request for protected work product of the Consultant within its possession, the City shall, prior to the release of any protected work product or as a result of a public records request or subpoena, provide Consultant at least ten (10) business days prior written notice of the pending release and to reasonably cooperate with any legal action which may be initiated by the Consultant to enjoin or otherwise prevent such release. 7. Independent Contractor Relationshi . 7.1 The parties intend that an independent contractor relationship is created by this Agreement. The City is interested primarily in the results to be achieved; subject to the scope of services and the specific requirements of this Agreement, the implementation of services will lie solely with the discretion of the Consultant. No agent, employee, officer or representative of the Consultant shall be deemed to be an employee, agent, officer, or representative of the City for any purpose, and the employees of the Consultant are not entitled to any of the benefits or privileges the City provides for its employees. The Consultant will be solely and entirely responsible for its acts and for the acts of its agents, employees, officers, subcontractors or representatives during the performance of this Agreement. 7.2 In the performance of the services provided in this Agreement, Consultant is an independent contractor with full authority to control and direct the performance of the details of the work, however, the results of the work contemplated herein must meet the approval of the City and shall be subject to the City's general rights of inspection and review to secure the satisfactory completion thereof. 7.3 The Consultant shall comply with all State and Federal laws including, but not limited to: 7.3.1 The definition requirements of RCW 50.04.140 (Employment Security). 7.3.2 RCW 51.08.195 (Industrial Insurance). 7.3.3 Obtain a City of Pasco business license. 7.4 The City may, at its sole discretion, require the Consultant to remove any employee, agent or servant from employment on this Project who, in the City's sole discretion, may be detrimental to the City's interest. Professional Services Agreement — MacKay Sposito Agreement No. 21-032 Lewis Street Corridor (2nd to 5' Ave) Improvements Page 4 of 10 DocuSign Envelope ID: 904D12CE-DCE2-4648-8406-28F6AD84E191 8. Indemnification. 8.1 The Consultant shall defend, indemnify, and hold harmless the City, its officers, officials, employees, and volunteers harmless from any and all claims, injuries, damages, losses or suits including attorney fees, arising out of or resulting from the acts, errors or omissions of the Consultant in performance of this Agreement, except for injuries and damages caused by the sole negligence of the City. 8.2 However, should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant, and the City, its officers, officials, employees, and volunteers, the Consultant's liability, including the duty and cost to defend, hereunder shall be only to the extent of the Consultant's negligence. It is further specifically and expressly understood that the indemnification provided herein constitutes the Consultant's waiver of immunity under Industrial Insurance, Title 51 RCW, solely for purposes of this indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. 8.3 No liability shall attach to the City by reason of entering into this Agreement except as expressly provided herein. 8.4 This indemnification shall include damages, penalties and attorney fees sustained as a result of Consultant's delayed or failed performance of Section 6 above. 9. Insurance. The Consultant shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Consultant, its agents, representatives, employees, or subcontractors. The Consultant's maintenance of insurance as required by the Agreement shall not be construed to limit the liability of the Consultant to the coverage provided by such insurance, or otherwise limit the City's recourse to any remedy available at law or in equity. 9.1 Minimum Scope of Insurance. Consultant shall obtain insurance of the types and coverage described below: 9. 1.1 Automobile Liability insurance covering all owned, non -owned, hired and leased vehicles. Coverage shall be at least as broad as Insurance Services Office (ISO) form CA 00 01. 9.1.2 Commercial General Liability insurance shall be at least as broad as ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, stop -gap independent contractors and personal injury and advertising injury. The City shall be named as an additional insured under the Consultant's Commercial General Liability insurance policy with Professional Services Agreement — MacKay Sposito Agreement No. 21-032 Lewis Street Corridor (2"d to 5`h Ave) Improvements Page 5 of 10 DocuSign Envelope ID: 904D12CE-DCE2-4B48-8406-28F6AD84E191 respect to the work performed for the City using an additional insured endorsement at least as broad as ISO endorsement form CG 20 26. 9.1.3 Workers' Compensation coverage as required by the Industrial Insurance laws of the State of Washington. 9.1.4 Professional Liability insurance appropriate to the Consultant's profession. 9.2 Minimum Amounts of Insurance. Consultant shall maintain the following insurance limits: 9.2.1 Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1,000,000 per accident. 9.2.2 Commercial General Liability insurance shall be written with limits no less than: 0 $2,000,000 each occurrence; and 0 $2,000,000 general aggregate; 9.2.3 Professional Liability insurance shall be written with limits no less than: 0 $2,000,000 per claim; and 0 $2,000,000 policy aggregate limit; 9.3 Other Insurance Provision. The Consultant's Automobile Liability, and Commercial General Liability insurance policies are to contain, or be endorsed to contain that they shall be primary insurance as respect the City. Any insurance, self- insurance, or self-insured pool coverage maintained by the City shall be excess of the Consultant's insurance and shall not contribute with it. 9.3.1 The Consultant's insurance shall be endorsed to state that coverage shall not be cancelled by either parry, except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City. 9.4 Acceptabilily Acceptabilityof Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of not less than A: VII. 9.5 Verification of Coverage. Consultant shall furnish the City with original certificates and a copy of the amendatory endorsements, including, but not necessarily limited to, the additional insured endorsement, evidencing the insurance requirements of the Agreement before commencement of the work. 9.6 Notice of Cancellation. The Consultant shall provide the City with written notice of any policy cancellation within two (2) business days of their receipt of such notice. Professional Services Agreement—MacKay Sposito Agreement No. 21-032 Lewis Street Corridor (2°a to 5' Ave) Improvements Page 6 of 10 DocuSign Envelope ID: 904D12CE-DCE2-4648-8406-28F6AD84E191 9.7 Cite Full Availability of Consultant Limits. If the Consultant maintains higher insurance limits than the minimums shown above, the City shall be insured for the full available limits of Commercial General and Excess or Umbrella liability maintained by the Consultant, irrespective of whether such limits maintained by the Consultant are greater than those required by this Agreement or whether any certificate of insurance furnished to the City evidences limits of liability lower than those maintained by the Consultant. 9.8 Failure to Maintain Insurance. Failure on the part of the Consultant to maintain the insurance as required shall constitute a material breach of contract, upon which the City may, after giving five (5) business days notice to the Consultant to correct the breach, immediately terminate the Agreement or, at its discretion, procure or renew such insurance and pay any and all premiums in connection therewith, with any sums so expended to be repaid to the City on demand, or at the sole discretion of the City, offset against funds due the Consultant from the City. 10. Nondiscrimination. In the performance of this Agreement, the Consultant will not discriminate against any employee or applicant for employment on the grounds of race, creed, color, national origin, sex, marital status, age or the presence of any sensory, mental or physical handicap; provided that the prohibition against discrimination in employment because of handicap shall not apply if the particular disability prevents the proper performance of the particular worker involved. The Consultant shall ensure that applicants are employed, and that employees are treated during employment in the performance of this Agreement without discrimination because of their race, creed, color, national origin, sex, marital status, age or the presence of any sensory, mental or physical handicap. Consultant shall take such action with respect to this Agreement as may be required to ensure full compliance with local, State and Federal laws prohibiting discrimination in employment. 11. Covenant Against Contingent Fees. The Consultant warrants that it has not employed nor retained any company, firm, or person, other than a bona fide employee working exclusively for the Consultant, to solicit or secure this Agreement; and that it has not paid or agreed to pay any company, person or firm, other than a bona fide employee working exclusively for the Consultant, any fee, commission, percentage, brokerage fee, gift, or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, the City shall have the right to terminate this Agreement. 12. Assignment and Subcontracting. 12.1 The City has awarded this Agreement to the Consultant due to its unique qualifications to perform these services. The Consultant shall not assign (or subcontract other than as specifically identified in Exhibit A) its performance under this Agreement or any portions of this Agreement without the prior written consent of the City, which consent must be sought at least thirty (30) days prior to the date of any proposed assignment. Professional Services Agreement — MacKay Sposito Agreement No. 21-032 Lewis Street Corridor (2"d to 5`h Ave) Improvements Page 7 of 10 DocuSign Envelope ID: 904D12CE-DCE2-4648-8406-28F6AD84E191 12.2 Any work or services assigned or subcontracted hereunder shall be subject to each provision of this Agreement including Section 6, Public Records; Section 10, Nondiscrimination; proper bidding procedures where applicable; and all local, State and Federal statutes, ordinances and guidelines. 12.3 Any technical or professional service subcontract not listed in this Agreement, must have prior written approval by the City. 13. Termination. 13.1 Termination for Convenience. Either party may terminate this Agreement for any reason upon giving the other party no less than ten (10) business days written notice in advance of the effective date of such termination. 13.2 Termination for Cause. If the Consultant fails to perform in the manner called for in this Agreement, or if the Consultant fails to comply with any other provisions of this Agreement and fails to correct such noncompliance within five (5) business days of written notice thereof, the City may terminate this Agreement for cause. Termination shall be effected by serving a notice of termination on the Consultant setting forth the manner in which the Consultant is in default. The Consultant will only be paid for services and expenses complying with the terms of this Agreement, incurred prior to termination. 14. General Provisions. 14.1 For the purpose of this Agreement, time is of the essence. 14.2 Notice. Notice provided for in this Agreement shall be sent by: 14.2.1 Personal service upon the Project Administrators; or 14.2.2 Certified mail to the physical address of the parties, or by electronic transmission to the e-mail addresses designated for the parties below. 14.3 The Project Administrator for the purpose of this Agreement shall be: 14.3.1 For the City: Jon Padvorac, P.E., or his/her designee Senior Engineer 525 North 3`d PO Box 293 Pasco WA 99301 PadvoracEa,yasco-wa.�rOV (e-mail address) 14.3.2 For the Consultant: Jason Irving, P.E., or his/her designee Principal/Senior Engineer 1325 SE Tech Center Drive, Suite 140 Professional Services Agreement — MacKay Sposito Agreement No. 21-032 Lewis Street Corridor (2"d to 5th Ave) Improvements Page 8 of 10 DocuSign Envelope ID: 904D12CE-DCE2-4648-8406-28F6AD84E191 Vancouver, WA 98683 jirvinegmackaysposito.com (e-mail address) 15. Dispute Resolution. 15.1 This Agreement has been and shall be construed as having been made and entered into and delivered within the State of Washington and it is agreed by each party hereto that this Agreement shall be governed by the laws of the State of Washington. 15.2 In the event of a dispute regarding the enforcement, breach, default, or interpretation of this Agreement, the Project Administrators, or their designees, shall first meet in a good faith effort to resolve such dispute. In the event the dispute cannot be resolved by agreement of the parties, said dispute shall be resolved by arbitration pursuant to RCW 7.04A, as amended, with both parties waiving the right of a jury trial upon trial de novo, with venue placed in Pasco, Franklin County, Washington. The substantially prevailing party shall be entitled to its reasonable attorney fees and costs as additional award and judgment against the other. 16. Nonwaiver. Waiver by the City of any provision of this Agreement or any time limitation provided for in this Agreement shall not constitute a waiver of any other similar event or other provision of this Agreement. 17. Integration. This Agreement between the parties consists in its entirety of this document and any exhibits, schedules or attachments. Any modification of this Agreement or change order affecting this Agreement shall be in writing and signed by both parties. 18. Authorization. By signature below, each party warrants that they are authorized and empowered to execute this Agreement binding the City and the Consultant respectively. Professional Services Agreement — MacKay Sposito Agreement No. 21-032 Lewis Street Corridor (2na to 5th Ave) Improvements Page 9 of 10 DocuSign Envelope ID: 904D12CE-DCE2-4848-8406-28F6AD84E191 IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the date first written above. CITY OF PASCO, WASHINGTON CONSULTANT zDocuSignedd by: Dave Zabell — City W A; P.E. — President/C.E.O. ATTEST: VIVt , An t Lm--Ir-A aiza��� Debra C. Barham, City Clerk UN APPROVED AS TO FORM: Kerr Ferguso , PLLC, City Attorney Professional Services Agreement — MacKay Sposito Agreement No. 21-032 Lewis Street Corridor (2" d to 51 Ave) Improvements Page 10 of 10 DocuSign Envelope ID: 904D12CE-DCE2-4848-8406-28F6AD84E191 MacKay+ Sposito City of Pasco Lewis Street Corridor 2nd to 5th Ave Improvements EXHIBIT A Pasco Office 1110 Osprey Point Blvd. Suite 105 Pasco. WA 99301 509.374,4248 www.mackaysposito.com Scope of Work The Lewis Street Corridor 2nd to 5th Avenue Improvements (Lewis Street Improvements) is located in historic downtown Pasco, WA. The project will focus on streetscape, ADA compliance, and enhancing pedestrian and cyclist safety. The proposed design includes roadway resurfacing and reconfigura on, stormwater retrofits, street ligh ng upgrades, and decora ve feature installa on. The project will cohesively extend proposed aesthe cs throughout Lewis Street and create a safe and welcoming downtown. The following scope of work outlines the tasks and deliverables that our team will complete to provide public engagement, environmental permitting, traffic engineering, civil engineering, and urban design services to deliver construc on ready plans, specifica ons, and es mates. Subsequent construc on bidding assistance, administra on, management, and inspec ons services will be scoped at a later date. The project team includes; • MacKay Sposito - Project Management / Civil Roadway & Drainage Design / Urban Design / Environmental / Surveying/ Landscape & Irrigation Design / Public Engagement Support • DKS Associates - Traffic Analysis/Engineering/Lighting Design • Alma Villegas Consulting - Public Engagement Lead • Tierra Right of Way - Cultural Resources • GN Northern - Phase I Environmental Site Assessment 1.0 PROJECT MANAGEMENT The project manager will coordinate the consultant's team, organize project resources, and monitor and control budget and progress. The project manager has the authority to make decisions related to progression of work and to obtain the necessary resources for timely completion. 1.1. MONTHLY INVOICING 1.1.1. Prepare and submit monthly invoices consistent with work completed. Review and incorporate subconsultant invoices. Assumption: Invoicing shall be by task as described in this Scope of Work. DocuSign Envelope ID: 904D12CE-DCE2-4848-8406-28F6AD84E191 Design Services MacKay , Sposito Lewis Street Corridor 2nd to 5th Avenue Improvements June 7, 2021 1.2. CLIENT AND TEAM MEETINGS AND SUBCONSULTANT COORDINATION 1.2.1. Conduct meetings with the consultant team and the City of Pasco's (City's) project manager at the 30%, 90%, and 100% submittals to discuss client review comments for a total of three (3) meetings. An additional five (5) general design progress meetings are included. A task log will be maintained to track due dates, responsibility, and status. All meetings are assumed to be up to one (1) hour in duration and include agenda and minutes. 1.2.2. Conduct internal design team meetings from 30% through final design. Assumes a total of eight (8) meetings. 1.2.3. Provide management and direction to the subconsultant team. 1.3. PREPARE AND UPDATE PROJECT SCHEDULE 1.3.1. Prepare a project schedule to include major tasks through final construction documents. Each task will include a description, start and end date, and predecessors as appropriate. Critical path tasks will be clearly identified. Monitor project schedule and provide a mid project update. Task 1.0 Deliverables: • Monthly invoices (10) total • Project schedule and one updates • Meeting agendas, minutes, and task log updates for client and team meetings 2.0 TOPOGRAPHIC SURVEY 2.1. OFFICE WORK 2.1.1. Survey management, coordination, and preparation for field crew. 2.1.2. Request public utility locates. 2.1.3. Research surveys and plats. Reduce, verify, and integrate field data into a Survey AutoCAD base drawing. 2.1.4. Calculate,or utilize publically available data to show parcel boundaries and adjoining rights of way, or show arbitrary limits (based on fences, edge of pavement, etc.). 2.1.5. Draft topographic survey. 2.2. FIELD WORK 2.2.1. Establish survey control points referenced to state plane coordinates and appropriate vertical datum (as needed for the topographic survey and for reference for future work). 2.2.2. Search for existing survey monumentation as needed for boundary and right of way calculations. 2.2.3. Map existing above -ground utilities, and locate marks provided in response to a public utility locate request (within proposed design area). 2.2.4. Map existing improvements within defined survey limits. Assumptions: • No boundary monuments will be set and a Record -of -Survey will not be included. • Access into physical buildings is not required/anticipated during this survey. DocuSign Envelope ID: 904D12CE-DCE2-4B48-8406-28F6AD84E191 MacKay + Sposito Design Services Lewis Street Corridor 2nd to 5th Avenue Improvements June 7, 2021 • The primary limits of the survey will begin 50 feet west of N 5th Ave and W Lewis St intersection, then east on W Lewis St to a point 50 feet east of N 2nd Ave and W Lewis St intersection right-of-way to right-of-way. • Existing features to be surveyed include building limits, door entrances, curb, gutter, sidewalk, underground utilities, utility poles, landscaping limits, trees (DBH), pavement/concrete grades, and awning limits. • Cross street survey limits will include 75 feet from the curb return on W Lewis St. • Private drives will include 25 feet from the back of sidewalk. • A private utility locator is not included in this scope. We will request public utility locates only. • The horizontal datum will be based on the City of Pasco datum, NAD 83(2011). The vertical datum will be based on the City of Pasco datum, NAVD 88. Utilized benchmarks will be referenced. Task 2.0 Deliverables: • AutoCAD Civi13D Survey Base drawing. • Raw Survey Data (T02, dc, csv files) • Topographic survey stamped by a licensed surveyor 3.0 DATA COLLECTION AND REVIEW 3.1. REVIEW AS-BUILTS, MAPPING, REPORTS, AND STUDIES 3.1.1. Obtain and review as-builts provided by the City, based mapping, and any previously completed reports and studies relevant to the corridor to further develop project understanding and history of work completed to date. This includes site furnishings, paving, light standards etc. from both the Lewis Overpass and Peanuts Park improvement projects. 4.0 ALTERNATIVES ANALYSIS 4.1. ALTERNATIVES DESIGN DEVELOPMENT 4.1.1. Working in conjunction with DKS Associates we will prepare and analyze up to three cross section alternatives that provide options for balancing priorities between bicycles, pedestrians, vehicular travel lanes and parking, site furnishings, and sidewalk width. Each alternative will include a typical section and graphical rendering similar to what was provided for the MacKay Sposito Lewis Street interview presentation. 4.2. ALTERNATIVES DESIGN ANALYSIS 4.2.1. This includes one (1) meeting with City staff to review and refine alternatives based on City and stakeholder input. A memorandum will be developed that: • graphically depicts each alternative utilizing graphical renderings provided for the MacKay Sposito Lewis Street interview presentation. This task does not include preparing detailed design or line work for each alternative. Intersection alternatives will be shown using previous or similar project photos or designs. • identifies pros and cons of each alternative for each priority listed above • provides ROM construction cost estimates • identifies a recommended alternative with supporting justification Scope and fee for preparing for and leading an alternatives analysis presentation to City Council is included under the Public Engagement task. DocuSign Envelope ID: 904D12CE-DCE2-4B48-8406-28F6AD84E191 MacKay, Sposito Design Services Lewis Street Corridor 2nd to 5th Avenue Improvements June 7, 2021 Task 4.0 Deliverables: • Alternatives memorandum, graphic renderings, and ROM construction cost estimates for up to three (3) cross section alternatives • Photos or designs of previous similar projects depicting sample intersections for each alternative 5.0 30% DESIGN O 5.1. CIVIL ENGINEERING, URBAN DESIGN, LANDSCAPE ARCHITECTURE 5.1.1. Building upon the alternatives analysis and preferred alternative, our team will develop the 30% design for City review. This task includes preparing 30% conceptual layout roadway construction plans showing preliminary horizontal geometry design, curb locations, lane configuration, preliminary stormwater systems, and preliminary striping layout. Key elements include: • Evaluate existing conditions with as-builts and complete field verification • Preliminary horizontal alignments • Preliminary intersection layout/turning movement • Preliminary drainage analysis and conceptual drainage layout • Preliminary Typical Sections • Landscape concept design • Update engineer's estimate from the alternatives analysis for the prefered alternative 5.2. QA/QC 5.2.1. Complete quality assurance and quality control reviews of the 30% design and address comments prior to submitting to the City for review. Task 5.0 Deliverables: • 30% Conceptual Design Layout, pdf at 1"=50' scale for the corridor, plus 22x34 at 1"=20' scale for each intersection. • Updated engineer's estimate for the prefered alternative • WSDOT based specifications outline • Typical Sections 6.0' PERMITTING 6.1. NEPA CATEGORICAL EXCLUSION SUPPORT 6.1.1. MacKay Sposito will support the City's HUD Community Development Block Grant Manager (Responsible Entity, RE) with the Environmental Review Record (ERR) through providing the project description and other narrative support. Permitting Assumptions: • The City will be responsible for preparing all NEPA forms, conducting all required public notices, preparing fund release requests/certifications, signing and submitting all documentation to HUD, and providing all communication with HUD. DocuSign Envelope ID: 904D12CE-DCE2-4648-8406-28F6AD84E191 MacKay + Sposito Design Services Lewis Street Corridor 2nd to 5th Avenue Improvements June 7, 2021 • The project is expected to fit categorical exclusion 24 CFR 58.35(a)(1). An Environmental Assessment or Environmental Impact Statement is not included in this scope. • The only detailed study included is for cultural resources. This report is included in a separate task. • Up to 20 hours of time is included in this task to support the City's NEPA documentation process. • Completion of the HUD NEPA process is expected to meet the Washington State Department of Commerce's Environmental Review process. No additional documentation or coordination for the Commerce's Environmental Review process is included. • A site visit is not included. 6.2. SERA CHECKLIST 6.2.1. A SEPA checklist will be prepared to document potential project environmental impacts with the City of Pasco as the project lead. Permitting Assumptions: • The project will receive a determination of non -significance. • Up to two hours are included to address public comments. • A site visit is not included • Construction stormwater permit is not included 7.0 90% DESIGN 7.1. 90% DESIGN PLANS 7.1.1. The Consultant will prepare 90% plans for City review and approval. This task includes addressing 30% review comments. City standard details and WSDOT standard plans will be supplemented with project specific details as required. Plan information will include: Plan Sheets (est.50 sheets) • Cover/Vicinity Map (1 sheet) • General Notes, Abbreviations, Legend (1 sheet) • Sheet Index (1 sheet) • Typical Sections (1 sheet) • Demolition (1"=20', 4 sheets) • Erosion and Sediment Control Plans (1'=20", 1 plan sheet and 1 detail sheet) • Street and Storm Plan and Profile (1"=20, 11 sheets) • Intersection Plans (1"=20', 4 sheets) • Signing and Striping (1"=20', 6 sheets) • Streetscape/Materials Plans (1"=20', 5 sheets) • Landscaping Plans and Details (1"=20', 5 sheets) • Irrigation Plan and Details (1"=20', 4 sheets) • Project Details (5 sheets) • See traffic engineering scope for additional information (lighting, etc.) 7.2. HYDROLOGIC CALCULATIONS DocuSign Envelope ID: 904D12CE-DCE2-4B48-8406-28F6AD84E191 MacKay •= Sposito Design Services Lewis Street Corridor 2nd to 5th Avenue Improvements June 7, 2021 7.2.1. Collect and review available data relating to the drainage and water resources from Federal, State, and local agencies. Prepare stormwater drainage analysis and runoff calculations as required to meet Dept. of Ecology and City of Pasco standards for stormwater treatment and disposal. Prepare stormwater modeling calculations and submit calculations to the City. A formal hydrology report will not be prepared. 7.2.2. Prepare and fill the Department of Ecology's Underground Injection Control (UIC) application for the proposed infiltration systems. 7.3. SPECIFICATIONS 7.3.1. Prepare project specifications including Division 1 specials (but not preparation of the entire contract book), and draft general special provisions. Incorporate the latest versions of all required specifications including Housing and Urban Development provisions, WSDCT amendments, and City standards for material selection. 7.4. ENGINEER'S ESTIMATE 7.4.1. Further refine the 30% engineer's estimate to update with the current unit bid prices and additionally identified bid items as needed. Confirm the estimate aligns with the anticipated construction budget, and if not, make suggestions to bring into alignment. Task 7.0 Deliverables: • Exhibits for key design decisions will be developed, shared with the City, and comments discussed at client meetings to help guide the design from 30% to 90% • 90% plan set as identified above • Draft specifications • Hydrologic calculations • 90% Engineer's estimate • Department of Ecology UIC's application 8.0 FINAL (100%) BID DOCUMENTS 8.1. 100% DESIGN PLANS 8.1.1. The Consultant will prepare 100% construction bid ready plans. This task includes addressing 90% review comments. Plan information will include: Plan Sheets (est.50 sheets) • Cover/Vicinity Map (1 sheet) • General Notes, Abbreviations, Legend (1 sheet) • Sheet Index (1 sheet) • Typical Sections (1 sheet) • Demolition W'=20', 4 sheets) • Erosion and Sediment Control Plans (1'=20", 2 plan sheet and 1 detail sheet) • Street and Storm Plan and Profile (1"=20', 11 sheets) • Intersection Plans (1"=20', 4 sheets) • Signing and Striping (1"=20', 6 sheets) • Streetscape/Materials Plans (1"=20', 5 sheets) DocuSign Envelope ID: 904D12CE-DCE2-4B48-8406-28F6AD84E191 MacKay . k Sposito Design Services Lewis Street Corridor 2nd to 5th Avenue Improvements June 7, 2021 • Landscaping Plans and Details (1"=20', 5 sheets) • Irrigation Plan and Details (1"=20', 4 sheets) • Project Details (5 sheets) • See traffic engineering scope for additional information (lighting, etc.) 8.2. SPECIFICATIONS OUTLINE 8.2.1. Address review comments provided with the 90% specifications submittal. Prepare and submit construction bid ready final specifications. 8.3. ENGINEER'S ESTIMATE 8.3.1. Incorporate review comments and any revisions due to design quantity and bid items changes into a final engineer's estimate. Task 8.0 Deliverables: • 100% plan set as identified above • Final project specifications • 100% Engineer's estimate 9.0 PUBLIC ENGAGEMENT (AV CONSULTING/MACKAY S_POSITO) The following outlines MacKay Sposito's and Alma Villegas (AV Consulting) scope of work and roles for public engagement. 9.1 PUBLIC ENGAGEMENT KICK OFF MEETING 9.1.1. Facilitate a public involvement virtual kickoff meeting with the City to: • Review the public outreach approach with key staff, confirm stakeholders, and confirm tasks/roles for AV, MacKay Sposito, and the City. • Discuss and confirm how to provide outreach to not only downtown business owners but the broader community. Discuss outreach material branding, and communication approach through social media and media outlets. • Review and analyze findings from previous City outreach efforts. Develop content and survey tools based on our findings. • Confirm two community events that the city would like to use for public outreach. Such as Chamber meetings, community events, or other opportunities that will be confirmed at this meeting. Roles: • AV Consulting will lead in the facilitation of this meeting, confirming strategy for all PI events and the review of previous outreach materials completed by the City for Peanuts Park and Lewis Street Overpass. • MacKay Sposito will organize and set up the meeting, produce meeting agenda and minutes, confirm stakeholders, and develop materials such as comment cards, mailers, and survey tools. Task 9.1 Deliverables: Meeting agenda, meeting notes, list of proposed stakeholders, draft comment cards/mailers, and survey tool preferences. DocuSign Envelope ID: 904D12CE-DCE2-4848-8406-28F6AD84E191 Design Services MacKay+ SPOSIto Lewis Street Corridor 2nd to 5th Avenue Improvements June 7, 2021 9.2. LEWIS STREET OVERPASS GROUND BREAKING CEREMONY 9.2.1. Attend Lewis Street Overpass ground breaking ceremony to solicit community feedback on the upcoming Lewis Street project. This will include setting up a station to engage the public, capture comments and contact information for project updates. Exhibits will include identifying the project limits, typical street sections, illustrative materials from Peanuts Park and the Lewis overpass that shows how this project relates to projects currently under construction and aesthetics, and project schedule. We will use this time to receive comments verbally or through comment cards, share project website location and obtain contact information for the public. Roles: • AV Consulting will not be in attendance for this meeting due to scheduling conflicts. AV Consulting will provide feedback and translation for the survey questions for the Lewis Street ground breaking open house. • MacKay Sposito will develop all materials for the groundbreaking ceremony and will facilitate conversations, and summarize our findings. Task 9.2 Deliverables: Exhibits for Lewis Overpass ground breaking ceremony, comment cards and summary memo of comments received. 9.3. STAKEHOLDER ENGAGEMENT 9.3.1. Stakeholder meeting (At the completion of the 30% Design Submittal): • Contact and coordinate meeting dates and times with the proposed stakeholders. Identified stakeholders who do not want to be involved will be interviewed and asked if there is someone else they would recommend as a stakeholder. • Facilitate a Stakeholder Meeting: This meeting will be to onboard the stakeholders, explain the project and their roles, set ground rules for engagement, and address any concerns. • During the stakeholder meeting will be to review the draft concepts, costs, and materials such as site furnishings, street trees, parking and construction impacts. Listen and address any concerns. • Develop and Initiate a public survey for the project for the general public's consumption. Roles: • AV Consulting will contact and coordinate with local business and community group stakeholders. AV Consulting will also facilitate the stakeholder meeting in-person, strategize on the meeting agenda, messaging, goals and objectives, and the public survey. • MacKay Sposito will contact and coordinate with other stakeholders to set up the meeting, produce meeting agenda, notes, and provide materials that can be used by the city for social media uses. These products will be produced as part of tasks 4.0 and 5.0. DocuSign Envelope ID: 904D12CE-DCE2-4B48-8406-28F6AD84E191 MacKay •,I- Sposito Design Services Lewis Street Corridor 2nd to 5th Avenue Improvements June 7, 2021 Task 9.3 Deliverables: Illustrative graphics that depict the corridor and areas of impact,meeting agenda and notes, updated list of stakeholders, media and social media content. 9.4. BUSINESS/PROPERTY OWNER OUTREACH: 9.4.1. Outreach Effort #1: This task includes scheduling and conducting door to door interviews with the business and property owners within the project limits. The first effort will take place prior to the Alternative Analysis so that we can hear concerns and address them during this task. • Contact and coordinate meeting dates and times, coordinate with the City project manager. • Facilitate individual meetings: These meetings will be held to explain the project, construction impacts, and mitigation measures, and capture any preliminary concerns. We will also show the project limits and schedule and identify additional outreach opportunities, including a second round of individualized meetings. • Attend a meeting with the City project manager to review our findings and discuss direction on incorporating this information into the 30% or conceptual design. 9.4.2. Outreach Effort #2: This task includes scheduling and conducting a second round of door to door interviews with the business and property owners to review the Alternative Analysis and 30% design documents to take input and address any concerns. • Contact and coordinate meeting dates and times, coordinate with the City project manager. • Facilitate individual meetings: These meetings will be held to review preliminary concepts, and discuss construction impacts to each business owner and the mitigation measures that will be undertaken. All feedback will be captured and communicated to the design team. Roles: • AV Consulting will strategize with the team on our approach and messaging for the individual outreach, provide guidance during this process, translation services for flyer development. AV Consulting will focus on leading in-person door to door interviews with hispanic owned businesses and properties and other primary stakeholders within the project limits. For Outreach Effort #1, door to door interviews will take place in conjunction with task 9.1.1 to minimize travel time. For Outreach Effort #2, door to door interviews will take place in conjunction with task 9.3.1 to minimize travel time. • MacKay Sposito will contact and coordinate with other business or property owners not identified under AV Consulting above, set up the meetings, and produce a summary of our findings. Illustrative materials that will be used for this outreach will be produced as part of tasks 4.0 and 5.0. DocuSign Envelope ID: 904D12CE-DCE2-4648-8406-28F6AD84E191 Design Services MacKay+ Sposito Lewis Street Corridor 2nd to 5th Avenue Improvements June 7, 2021 Task 9.4 Deliverables: Summary of findings, list of contact information and project flyers. 9.5. OPEN HOUSE EVENT 9.5.1. An open house will be planned after completion of the Alternative Analysis and prior to starting the 30% design task. This meeting will provide a community -wide update on the planning effort and build excitement around the project. • Develop and facilitate a virtual open house to provide the community with a project overview, including schedule and preliminary concepts. • Develop a survey tool to capture comments during the virtual event and that provides alternative interaction methods, such as virtual comment cards or an email address to respond to. Roles: • AV Consulting will co -lead the open house event with MacKay Sposito, strategize with the team on our approach for the open house and messaging, and provide translation services for comment cards, survey tools, and social media outreach. • MacKay Sposito will coordinate and set up the open house event and produce a summary of our findings. Illustrative materials that will be used for this outreach will be produced as part of tasks 4.0 and 5.0. Task 9.5 Deliverables: Illustrative graphics from task 4.0 and 5.0 that depict the corridor and Alternative Analysis findings, deptics roadway impacts, and future development. Outreach materials will include digital flyers, comment tools, and media content. 9.6. COMMUNITY OUTREACH EVENTS 9.6.1. We anticipate opportunities to attend previously scheduled meetings or events where we can provide updates and advocate for the project. • Attend (2) community events, as identified in task 9.1. The team will either set up a temporary booth and bring project boards with graphics that will depict the proposed road improvements, or create a PowerPoint presentation that could be facilitated virtually or in person. As part of this task we will address and summarize public concerns or comments during the event. • Attend a meeting with the City project manager to review our findings and discuss direction on incorporating this information into the 30 and 90% designs. Roles: • AV Consulting will lead the events and strategize on the messaging. • MacKay Sposito will assist AV Consulting, summarize the findings and develop all presentation materials. Task 9.6 Deliverables: Illustrative graphics that depict the corridor and areas of impact. We will also develop a summary memo of our findings. DocuSign Envelope ID: 904D12CE-DCE2-4648-8406-28F6AD84E191 MacKay• Sposito Design Services Lewis Street Corridor 2nd to 5th Avenue Improvements June 7, 2021 9.7. CITY COUNCIL 9.7.1. We anticipate attending two (2) Council meetings during the design process. The first will be a workshop after the Alternative Analysis tasks to go over the findings, recommendations and cost implications, and schedule and impacts due to construction. We will share preliminary concepts and construction budgeting and a preliminary schedule. The second meeting will be held prior to issuing the final PS&E documents and going out for bid. An overall project update will be provided to Council along with reviewing the project schedule and budget. • Prepare for and facilitate a City Council workshop to review the preliminary concepts and obtain feedback prior to initiating the next design phase. • Prepare for and attend a City Council meeting to provide a project update and obtain feedback prior to finalizing the design and initiating the bidding process. Roles: • AV Consulting will attend in-person and assist in the facilitation of the council workshop and strategize on the messaging. • MacKay Sposito will co -facilitate the City Council workshop with AV Consulting, prepare materials for both the workshop and for council approval. Task 9.7 Deliverables: Presentation materials for the City Council workshop and meeting. 10.0 TRAFFIC ENGINEERING AND LIGHTING DESIGN S ASSOCIATES See enclosed scope and fee proposal from DKS and Associates. 11.0 CULTURAL RESOURCES (TIERRA RIGHT OF WAY) See enclosed scope and fee om Tie proposal frrra Right of Way. — 7— — . - 12.0 CONSTRUCTION BIDDING SUPPORT (MACKAY SPOSITO) 12.1. BIDDING Answer bidder questions and issue one (1) addendum including modifications of up to six (6) plan sheets and up to six (6) specification sections. This task assumes the City will be the primary point of contact for bidders and the consultant will answer design related questions from the City. General Assumptions: 1. Notice to proceed provided by June 2021 and 37 weeks to deliver final construction documents. 2. Design submittals will be provided at 30%, 90% and Final PS&E. 3. Plans will be prepared utilizing MacKay Sposito drafting standards. 4. Design will follow City of Pasco design standards. 5. Project does not include Federal Highway Administration Funding and will not be required to follow WSDOT's Local Agency Guidelines or Design Manual, including but not limited to Practical Design and the Highway Runoff Manual. DocuSign Envelope ID: 904D12CE-DCE2-4B48-8406-28F6AD84E191 MacKay Sposito Exclusions Design Services Lewis Street Corridor 2nd to 5th Avenue Improvements June 7, 2021 6. Coordination for public or private utility relocation is not required. 7. Existing utility potholing is not required for the storm design or modification to the existing conveyance system. 8. The City will require two weeks review time at each submittal phase. 9. A permanent irrigation system will be designed for all plantings within the ROW. 10. All permitting and design review submittals will be made electronically. 11. Fee proposal includes a 10% subconsultant markup. 12. The allotment of meetings provided in this scope have been reduced due to budget constraints. If additional meetings are required a budget amendment may be requested. 13. The 60% design submittal has been excluded from this scope due to budget constraints. If additional submittals and associated work to address client review comments are needed a budget amendment may be requested. 14. Detailed grading at businesses doors are not included. The plan set will include a general note to provide guidance for the contractor on how to adjust grading at the business doors to be ADA compliant. 15. Translation services will be provided for up to ten one-page flyers or survey documents. 1. Parking study 2. Arborist services 3. Potable water design 4. Sanitary sewer design 5. Public art design or coordination 6. Property owner negotiations 7. Stormwater conveyance system design (assumed onsite infiltration) 8. Structural engineering 9. Geotechnical engineering, including but not limited to onsite infiltration testing and pavement design 10. Noise study 11. Retaining wall design 12. Right -of -Way acquisition 13. Construction phase services 14. Significant private utility coordination 15. Coordination with Housing and Urban Development (HUD), which is assumed to be provided by the City. The plans, specifications, and engineer's estimate will incorporate required HUD provisions. 16. Private utility service and relocation coordination. 17. Utility potholing or coordination for potholing 18. Department of Ecology Construction Stormwater Permit Application, Notice of Intent, and SWPPP. DocuSign Envelope ID: 904D12CE-DCE2-4648-8406-28F6AD84E191 DKS - SCOPE OF WORK City of Pasco— Lewis Street Corridor (2nd to 5th Ave) Improvements Statement of Purpose The City of Pasco (City) is looking to improve the Lewis Street Corridor and connect two significant projects, the Lewis Street Overpass and Peanuts Park Restoration. This project will improve the roadway, sidewalks, landscaping, and bicycle/pedestrian facilities on Lewis Street from 2nd Avenue to 5th Avenue. Task 1: Project Management The Consultant (DKS Associates) will perform project management and administration tasks including the following: • Submit monthly invoices, including hours by major task • Provide monthly progress reports that describe work completed • Maintain applicable contract -required documentation Task 2: Alternatives Analysis Consultant will conduct existing conditions safety analysis along the Lewis St corridor and at each project intersection. Data collection will include all reported crashes from the WSDOT collision database for the most recent 5 -year period (2016-2020). Consultant will provide a table and map of collisions and analysis of the most common crash types and contributing circumstances. Consultant will perform operations alternatives analysis to inform the design process. Up to three (3) alternatives will be compared quantitatively and qualitatively for benefits and impacts to general purpose traffic, pedestrians, bicycles, and transit users. Alternative models may include nearby intersections to Lewis Street from 2 d Avenue to 5th Avenue. Result memorandums for the analysis will only include results on Lewis Street from 2nd Avenue to 5th Avenue. The City will provide any existing turning movement counts from within the past year. All alternatives will be based on existing year traffic volumes (2021) and new counts will be collected by the Consultant where necessary. The alternatives will be quantitatively analyzed using Synchro 90 software. Measures of effectiveness will include level of service, delay, and queuing at intersections. The alternatives will be agreed upon between the City and the Consultant prior to analysis being performed and will be documented in a methods and assumptions memorandum. Previously developed models will be used as a starting point and updated with current traffic data like new counts, current signal timing, and current geometry. DocuSign Envelope ID: 904D12CE-DCE2-4648-8406-28F6AD84E191 Alternatives that will be analyzed include an existing year (202 1) no -build model and up to three build alternatives. The alternatives will be modeled for both the AM and PM peak hour for a typical weekday. The Consultant will complete one field visit to review intersection geometry and observe traffic operations. The field review will observe both AM and PM peak hours on a typical weekday. Results of the alternatives analysis will be summarized in an alternatives analysis memorandum. Any comments from the City will be addressed in subsequent tasks. Deliverables: • Methods and Assumptions memorandum (Word and PDF, one version, approx. 3 pages) • AM and PM Peak hour year 2021 Existing Conditions No Build Synchro models • AM and PM peak hour year 2021 Build Conditions Synchro models (up to 3) • Alternatives Analysis Results memorandum (Word and PDF, one version, approx. 2 pages) Task 3: Lighting Design The Consultant will develop the illumination design for the contract PS&E. The illumination design will include new luminaires and poles along Lewis Street from 2nd Avenue to 5th Avenue. The design will include lighting the intersections as well as roadway segments and any mid -block pedestrian crossings. The Consultant will complete a site visit (can be completed at the same time as the traffic analysis site visit). The site visit will document existing lighting infrastructure like junction box, light pole, and wiring locations. The visit will also document service location. One City staff member familiar with the existing lighting infrastructure should be present for the field visit to facilitate the field review. The Consultant will evaluate the electrical service requirements for the new illumination system and determine type of electrical service equipment required on this project. The Consultant will prepare service applications for any new services. The Consultant will complete an AGi software lighting analysis of the luminaire layout for the project area. The lighting analysis will be conducted as part of the 30% design and may be updated for future design submittals. The Consultant will work with the City to determine the general layout and configuration, type of light fixture for the roadway lighting to be used on this project, and model photometrics in AGi that match the chosen fixture. The Consultant will provide lighting design that show spacing of luminaires meeting standard spacing requirements. Preliminary design will show the lane configuration, type of luminaire configuration, and spacing between luminaires. 30% Illumination Plans will indicate luminaire and cabinet locations. The Consultant will prepare the illumination plans and details in accordance with the local DocuSign Envelope ID: 904D12CE-DCE2-4648-8406-28F6AD84E191 standards, guidelines and the MUTCD. The Consultant will submit to the City a set of illumination plans showing proposed locations for the new illumination, wiring diagrams, and electrical hardware. The Consultant will prepare quantity takeoffs, tabulations, and backup calculations for this work based on the local standards and bid items. The Consultant will coordinate with Client staff to receive comments on each plan submittal and respond to each set of comments. WSDOT standard design tables will be used for luminaire foundation designs. The Consultant will provide the Prime Consultant with the illumination layout, design, and construction notes. The Consultant will have a licensed Washington State Professional Engineer stamp the Illumination Plans for the Illumination Design. Assumptions: • Consultant will attend up to one (1) meeting with power utility provider. • Illumination design will be in accordance with local standards and the IES RP -8. • Unique, specialized design architectural lighting is not included in this scope of services. • A new service cabinet will be included if needed for the project. • All luminaires on the project will be LED. • Street light spacing will be based on local standards and preferred luminaire model. The corridor will be analyzed using AG132 lighting analysis software in order to optimize the corridor luminaire spacing. • Up to three (3) plan/plan sheets plus two (2) detail sheet will be required for this effort. • Illumination plan sheets will be drawn at 1:40 scale using AutoCAD. Deliverables: • Draft/Final AGi analysis results memorandum (Word and PDF) • Draft Plans and Estimate for 30% (PDF and excel formats and CAD files) • Draft Plans, Specifications and Estimate for 60%, 90%, and 100% submittals (PDF, Word and Excel formats and CAD files) • Final Plans, Specifications, and Estimate for bid (PDF, word and excel formats and CAD files) / A �, a.w.�, !s■B■. , , -- -- - - -- --.... - - ,1 AS_ eu �_/ \\ !§ \\\\�� \E!E§$ \\\B■■ «�a#■! \ # & - § . § \} \}\/j\ }\\\}\ \ #__e Wl ))■ ( \ , a„_ | | .,m 2 � �•®— ,._ „ ; . } _,___d , .��,,. ���.. - § !I e k ) ( \ � § }\ 2 2 3£; ; ` ! ?b 11 _- E §2� m } \/) ($dk / A DocuSign Envelope ID: 904D12CE-DCE2-4648-8406-28F6AD84E191 A LAND SERVICES COMPANY May 27, 2021 Jason S. Irving, PE MacKay Sposito 1110 Osprey Pointe Blvd., Suite 105 Pasco, WA 99301 Re: Cultural Resources Inventory for the Lewis Street Corridor (2n' to 5t' Avenue) Improvements, Project #20007, City of Pasco, Franklin County, Washington Dear Jason, Tierra Right of Way Services, Ltd. (Tierra) is pleased to submit this proposal to provide cultural resources services for the above -referenced project. The City of Pasco (City) is proposing improvements including roadway resurfacing and reconfiguration, replacing sidewalks, storm -water retrofits, street lighting upgrades, and installation of decorative features. Additionally, the improvements to the corridor will focus on streetscape, ADA compliance and increased pedestrian and bicyclist safety, and allow for outdoor sitting areas along the commercial corridor. The project is being funded by a Community Development Block Grant (CDBG) grant through the U.S. Department of Housing and Urban Development (HUD), Washington State Capital Budget Direct Appropriation (Commerce), and local funds. As such, the project will be completed in compliance with Section 106 of the National Historic Preservation Act (NHPA) and implementing 36 CFR 800. The City is currently defining the project's area of potential effects (APE) in coordination with HUD and the Washington Department of Archaeology and Historic Preservation (DAHP). Tierra assumes the APE will take into account both direct effects (i.e., ground disturbance and staging areas) and indirect effects (i.e., visual, vibratory, and aural effects), with the area of indirect effects encompassing the direct effects APE and immediately adjacent tax parcels. This proposal provides a brief description of the scope of work and cost to complete the study. Tierra's project team meets the Secretary of Interior's Standards for Professional Archaeologists and Architectural Historians and all work will be completed in compliance with the cultural resources requirements of DAHP and Section 106 of the NHPA. The proposed scope of work will include the following tasks: Task 1. Project Management and Agency Coordination: Tierra will coordinate with MacKay Sposito, the City, HUD, and DAHP, as needed. In accordance with Section 106, the HUD (or the City, on behalf of HUD), will consult with the affected Tribes. Other items under this task include project management, team meetings, and billing. To begin the project, Tierra will confirm the APE with a map from the City, to be provided by MacKay Sposito. Task 2. Background Research and Literature Review: A preliminary review of the DAHP Washington Information System for Architectural and Archaeological Records Data (WISAARD) database revealed no 608 E Second Avenue, Suite 208 • Spokane, Washington 99201 o Phone: 509.655.7447 Right of Way • Cultural Resources • Environmental Planning Federal, State, and Local Permitting s GIS/CAD Mapping Toll Free: 800.887.0847 0 www.tierra-row.com DocuSign Envelope ID: 904D12CE-DCE2-4B48-8406-28F6AD84E191 previously recorded archaeological sites within the APE; however, several archaeological resources have been documented in the vicinity. In addition, the DAHP's statewide predictive model indicates that the majority of the APE lies within an area with very high risk for containing archaeological features and/or materials. An SOI - qualified archaeologist will conduct a review of soils and geomorphological information, development history of the project area, historical maps (e.g., General Land Office [GLO], Metsker, Sanborn, etc.), the WISAARD database for previous sites and surveys within one mile of the APE, and other pertinent environmental and historical sources. Based on the desktop analysis, Tierra will formulate expectations for the archaeological sensitivity of the APE. An SOI -qualified architectural historian from Gorman Preservation Associates (GPA) will also review the WISAARD and conduct archival research at the Washington State Historical Society, Franklin County Historical Society & Museum, Washington State Archives, Spokane Public Library's Northwest Room (if open), and the Northwest Museum of Arts and Culture Archives, as necessary. Research will include general history, historic photographs, maps, original plans (if any), and building records, if available. Task 3. Architectural Survey: GPA will perform an on-site survey of the area, photograph all elevations and obliques of each architectural resource within the APE, and take detailed field notes. Using background research (Task 2), the architectural historian will establish the appropriate historic contexts (national, state, and local) in which to evaluate any architectural resources identified during field survey. Such historic contexts provide the foundation for evaluating the potential historic significance of the resource as individual properties or contributors to a historic district. Task 4. Reporting and Deliverables: Tierra and GPA will prepare a Cultural Resources Inventory Report summarizing the results of the work that reflects the professional standards for format and content as expressed in the guidelines prepared by DAHP. The technical report will include maps, photographs, and inventory forms for any recorded archaeological and/or architectural resources. Up to 35 Historic Property Inventory (HPI) forms will be completed; each form will include a physical description, brief historic context, and evaluation of the resource's eligibility for listing in the National Register of Historic Places (NRHP). Supplementary documents required by DAHP will include maps and photographs of the resources. Tierra will submit a draft technical report to MacKay Sposito, the City, and HUD for review. Any client and/or agency comments will be addressed and a revised report (pdf format) including a DAHP coversheet, resource forms, and any additional attachments, provided for final submittal. Assumptions • Project plans, shapefiles, and previous communication with agencies and Tribes will be provided to Tierra upon award. • The City and/or HUD will continue consultation with the affected Tribes. Upon request by the City, Tierra will notify the Tribes via email of the fieldwork. • Recording of more than 35 architectural resources will be considered out of scope. Client will be notified before any out of scope work takes place. • One set of comments on the report will be received and addressed. Cost and Schedule Tierra can complete the work for a cost not -to -exceed $14,995.00. Client will be billed time and materials only. Tasks 1 and 2 will begin upon receiving a signed contract. Fieldwork can begin within 10 days of confirming the APE definition with MacKay Sposito. A draft Cultural Resources Inventory Report and resource forms will be DocuSign Envelope ID: 904D12CE-DCE2-4648-8406-28F6AD84E191 submitted to MacKay Sposito and the City within 20 business days of fieldwork completion. The final report and deliverables will be submitted within 10 days of receiving the City's comments. If you approve this estimate, please sign below and return to me via email. Should you have any questions please contact me at (509) 655- 7447 or at sdampf@tierra-row.com. Sincerely, Steven Dampf, MS Project Archaeologist, Cultural Resources Division Q O (7) n Cl) o a r DocuSign Envelope ID: 904D12CE-DCE2-4B48-8406-28F6AD84E191 GORMAN PRESERVATION A S S 0 C I A T E S April 30, 2021 Mr. Steve Dampf Project Archaeologist Tierra Right of Way Services, Ltd. 608 W. 2nd Avenue, Suite 208 Spokane, WA 99201 Re: Proposal to Provide Architectural History Services for the Lewis Street Corridor (2nd to 5t" Avenue) Improvements, Project #20007, Pasco, Franklin County, Washington Dear Mr. Dampf, Gorman Preservation Associates (GPA) is pleased to submit this proposal to provide Architectural History Services for the Lewis Street Corridor (2nd to 5t" Avenue) Improvements Project, Project #20007, located in the city of Pasco, Franklin County, Washington. GPA understands that the project proposes to include roadway resurfacing and reconfiguration, replacing sidewalks, stormwater retrofits, street lighting upgrades, and installation of decorative features. Additionally, the improvements to the corridor will focus on streetscape, ADA compliance and increased pedestrian and bicyclist safety, and allow for outdoor sitting areas along the commercial corridor. The project is being funded by a Community Development Block Grant (CDBG) grant through the U.S. Department of Housing and Urban Development (HUD), Washington State Capital Budget Direct Appropriation (Commerce), and local funds. As such, the project will be completed in compliance with Section 106 of the National Historic Preservation Act (NHPA) and implementing 36 CFR 800. This proposal provides a short description of the scope of work to be provided, and the cost to complete the project as described. All work proposed will be conducted by Principal, Jennifer Gorman, who exceeds the Secretary of the Interior's qualifications for an Architectural Historian. All work will be completed in compliance with the cultural resources requirements of the Washington State Department of Archaeology and Historic Preservation (DAHP) and Section 106 of the NHPA. GPA will bill you on time -and -materials basis in accordance with our standard billing rates. Scope of Work Task 1. Project Management/Pre-field: GPA will coordinate with the Tierra ROW Archaeologist and MacKay Sposito Project Manager (as needed) for the project. Task items include pre -field preparation, generating survey maps, team meetings and phone calls. Task 2. Research and Site Visit: GPA will first perform an on-site survey of the project area, photograph all elevations and obliques of the resources within the area of potential effect (APE), and take detailed field notes. The Lewis Street corridor is within the historic core of the city, although no NRHP-eligible historic districts within this area have been previously recorded. 12020 N. Country Club Drive Spokane, WA 99218 509.279.5845 DocuSign Envelope ID: 904D12CE-DCE2-4B48-8406-28F6AD84E191 April 30, 2021 Mr. Steve Dampf Page 2 of 3 However, a majority of the corridor is lined with buildings that are more than 45 years old and may be impacted by project actions. GPA will conduct research to establish the appropriate historic contexts (national, state and local) in which to evaluate the resources. Archival research will be conducted at the Washington State Historical Society, Franklin County Historical Society & Museum, Washington State Archives, Spokane Public Library's Northwest Room (if open), and the Northwest Museum of Arts and Culture Archives. Research will include general history, historic photographs, maps, original plans (if any), and building records, if available. Expenses include research and travel fees. Task 3. Inventory Forms: GPA will then complete up to thirty-five (35) Historic Property Inventory (HPI) forms that include architectural descriptions, a brief historic context, and addresses the subject properties' eligibility, including an assessment of their integrity as defined in NRHP Bulletin #15; How to Apply the National Register Criteria for Eligibility. HPI forms will be completed for the property through DAHP's online database the Washington Information System for Architectural and Archaeological Records Data (WISAARD). Task 4. Final Report: The final report will include a Cultural Resource Survey Report in coordination with the project archaeologist in compliance with DAHP's Standards for Cultural Resource Reporting for Architectural History and Archaeology. Accordingly, the report will evaluate the resources' eligibility for listing in the NRHP. The report will also be uploaded and submitted to DAHP through the WISAARD database, upon approval from HUD and the City of Pasco. Cost The total cost for this project is $10,970.00. This cost includes the pre -field, site visit, coordination time with the Tierra ROW Archaeologist, and MacKay Sposito Project Manager, and preparation of the final cultural resources report and up to 35 HPI forms. A cost breakdown is below: 1. Project Management and Pre -field Architectural Historian 84.0012.00 $ 1,008.00 Subtotal $1,008.00 2. Site Visit & Research Architectural Historian 84.00 16.00 $ 1,344.00 Mileage 300.00 0.560 $ 168.00 Research Fees 50.00 1.00 $ 50.00 Subtotal $ 1,562.00 3. HPI Forms (up to 35 Architectural Historian 84.00 60.00 $ 5,040.00 Subtotal $5,040.00 4. CRSR (Report) Architectural Historian 84.00 40.00 $ 3,360.00 Subtotal $3,360.00 Total Estimated Cost $10,970.00 DocuSign Envelope ID: 904D12CE-DCE2-4848-8406-28F6AD84E191 April 30, 2021 Mr. Steve Dampf Page 3 of 3 If you have any questions regarding the information included in this proposal, please do not hesitate to contact me. Respectfully submitted, Jennifer K. Gorman, M.H.P. Principal Architectural Historian ..1 DocuSign Envelope ID: 904D12CE-DCE2-4848-8406-28F6AD84E191 MacKay Sposito EASTERN WASHINGTON 2021 HOURLY RATE SCHEDULE Regular Regular Senior Principal $268.00 Project Manager -Survey $158.00 Principal $227.00 Land Surveyor IV $141.00 Engineering Manager $191.00 Land Surveyor III $129.00 Project Engineer $163.00 Land Surveyor II $122.00 Engineer IV $143.00 Land Surveyor 1 $118.00 Engineer III $130.00 Survey Technician IV $110.00 Engineer II $118.00 Survey Technician III $99.00 Engineer 1 $106.00 Survey Technician II $91.00 Project Manager - Design $170.00 Survey Technician 1 $83.00 Project Controls Manager $198.00 Survey Party Chief $123.00 Contract Administrator $143.00 Survey Instrument Person $87.00 Project Coordinator 11 $113.00 GIS Mapping Specialist $100.00 Project Coordinator 1 $103.00 GIS Mapping Specialist 11 $120.00 Design Technician IV $127.00 Senior Construction Manager $191.00 Design Technician III $116.00 Construction Manager $160.00 Design Technician II $107.00 Construction Inspector V $167.00 Design Technician 1 $90.00 Construction Inspector IV $145.00 Landscape Manager $165.00 Construction Inspector 111 $123.00 Project Manager- Landscape $139.00 Construction Inspector 11 $113.00 Landscape Architect II $124.00 Construction Inspector 1 $102.00 Landscape Architect 1 $107.00 Public Involvement Associate/Mgr. $128.00 Landscape Designer II $95.00 Public Involvement Coordinator $87.00 Landscape Designer 1 $88.00 Creative Designer $83.00 Planning Director $203.00 Environmental Manager II $155.00 Planning Manager $192.00 Environmental Manager 1 $139.00 Senior Planner $181.00 Environmental Specialist 111 $134.00 Planner $145.00 Environmental Specialist II $107.00 Planning Technician $115.00 Environmental Specialist 1 $90.00 Accounting Manager $166.00 Natural Resource Specialist IV $124.00 Project Accountant $111.00 Natural Resource Specialist 111 $113.00 Administrative Manager $119.00 Natural Resource Specialist 11 $100.00 Administrative Assistant $83.00 Natural Resource Specialist 1 $90.00 Clerical $73.00 UAV Pilot $124.00 Survey Manager $176.00 The above rates cover salaries, overhead and profit. All other materials and expenses will be billed on an actual cost plus 10% basis. Overtime rates will be 1.5 times unless otherwise negotiated. These rates will be adjusted annually or as necessary to reflect market conditions. Sub -Consultants costs will be on actual cost plus 10% to compensate MacKay Sposito for Business Occupation Tax and administrative costs. Per diem rates for travel within the continental United States will be billed in accordance with the rates published by the Office of Governmentwide Policy, General Services Administration (GSA) for the applicable fiscal year. Mileage will be billed in accordance with standard mileage rates published by the Internal Revenue Service. Engineering categories are in accordance with ASCE Classifications. Rates detailed above do not apply to Federal or State contracts with specific Wage Determinations or mandated prevailing wage/fringe benefits minimum. www.tnackaysposito