HomeMy WebLinkAboutMacKay Sposito - Lewis Street Corridor Design Services - PSA (#21-032)DocuSign Envelope ID: 904D12CE-DCE2-4B48-8406-28F6AD84E191
PROFESSIONAL SERVICES AGREEMENT
Lewis Street Corridor (2nd to 5th Ave) Improvements
Agreement No. 21-032
THIS AGREEMENT is made and entered into between the City of Pasco, a Washington
Municipal Corporation, hereinafter referred to as "City", and MacKay Sposito, hereinafter referred
to as "Consultant," on the day of , 2021.
RECITALS
WHEREAS, the City desires to have certain services and/or tasks performed as set forth
below requiring specialized skills, training, equipment, and other supportive capabilities; and
WHEREAS, the Consultant represents that it is qualified and possesses sufficient skills,
experience, equipment, and necessary capabilities, including: technical and professional expertise,
when required, to perform the services and/or tasks as set forth in this Agreement upon which the
City is relying.
WHEREAS, the City has, consistent with RCW 39.80, published an announcement related
to its need for Architectural and Engineering services, evaluated Consultant's current performance
data, and has determined that Consultant is the most highly qualified firm to perform the
Architectural and Engineering services related to the Lewis Street Corridor (2nd to 5th Ave)
Improvements; and
WHEREAS, the City's Public Works Director finds that the Agreement with Consultant
is both fair and reasonable in light of the duties to be performed, the Consultant's performance
data, and the nature and complexity of the project.
NOW, THEREFORE, in consideration of the mutual covenants, and performances
contained herein, the parties agree as follows:
Scope of Services. The Consultant shall perform such services and accomplish such tasks,
including the furnishing of all labor, materials, facilities and equipment necessary for full
performance thereof as identified and designated as Consultant's Responsibilities
throughout this Agreement, and as more particularly described in Scope of Work detailed
in Exhibit A, attached hereto and incorporated herein (the "Project").
2. Term. This Project shall begin on the execution date listed above and promptly be
completed by 12/31/2023.
3. Compensation and Payment.
3.1 Payment for services provided hereunder shall be made following the performance
of such services. Such payment shall be full compensation for work performed or
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services rendered, and for all labor, materials, supplies, equipment, and incidentals
necessary to complete the Project.
3.2 No payment shall be made for any services rendered by the Consultant except for
services identified and set forth in this Agreement except as may be authorized by
a written supplemental agreement approved by the City.
3.3 The City shall pay the Consultant for work performed under this Agreement upon
timely submitted invoices detailing work performed and expenses for which
reimbursement is sought. The City shall approve all invoices before payment is
issued. Payment shall occur within thirty (30) days of receipt and approval of an
invoice.
3.4 The City shall pay the Consultant for all work performed and expenses incurred
under this Agreement, as follows.
® Hourly (Multiple Rate): Such rates as identified on Exhibit B, plus actual
expenses incurred as provided under this Agreement, but not to exceed a
total of $339,831.00 without the prior written authorization by the City.
4. Resorts and Inspections.
4.1 The Consultant at such times and in such forms as the City may require, shall
furnish to the City such statements, records, studies, surveys, reports, data, and
information as the City may request pertaining to matters covered by this
Agreement.
4.2 The Consultant shall, at any time during normal business hours and as often as the
City or the Washington State Auditor may reasonably deem necessary, make
available for examination all of its records and data with respect to all matters
covered, directly or indirectly, by this Agreement and shall permit the City, or its
designated authorized representative to audit and inspect other data relating to all
matters covered by this Agreement. The City shall receive a copy of all audit
reports made by the agency or firm as to the Consultant's activities. The City may,
at its discretion, conduct an audit at its expense, using its own or outside auditors,
of the Consultant's activities which relate, directly or indirectly, to this Agreement.
Consultant shall be provided a copy of such reports.
4.3 The Consultant, during the term of this Agreement, shall obtain all permits and
registration documents necessary for the performance of its work and for the
execution of services at its own expense, and shall maintain its validity. Upon
request, the Consultant shall deliver to the City copies of these licenses, registration
documents, and permits or proof of their issuance or renewal.
4.4 Consultant shall maintain books, records and documents, which sufficiently and
properly reflect all direct and indirect costs related to the performance of this
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Agreement, and shall maintain such accounting procedures and practices as may be
necessary to assure proper accounting of all funds paid pursuant to this Agreement.
These records shall be subject, at all reasonable times, to inspection, review, or
audit as provided above.
4.5 The Consultant shall retain all books, records, documents or other material relevant
to this Agreement for three (3) years after its expiration. Consultant agrees that the
City, or its designee, shall have full access and right to examine any of said
materials at all reasonable times during this period.
5. Ownership and Use of Documents.
5.1 All research, tests, surveys, preliminary data, information, drawings and documents
made, collected, or prepared by the Consultant for performing the services subject
to this Agreement, as well as any final product, collectively referred to as "work
product," shall be deemed as the exclusive property of the City, including copyright
as secured thereon. Consultant may not use them except in connection with the
performance of the services under this Agreement or with the prior written consent
of the City. Any prior copyrighted materials owned by the Consultant and utilized
in the performance of the services under this Agreement, or embedded in with the
materials, products and services provided thereunder, shall remain the property of
the Consultant subject to a license granted to the City for their continued use of the
products and services provided under this Agreement. Any work product used by
the Consultant in the performance of these services which it deems as
"confidential," "proprietary," or a "trade secret" shall be conspicuously designated
as such.
5.2 In the event of Consultant's default, or in the event that this Agreement is
terminated prior to its completion, the work product of the Consultant, along with
a summary of the services performed to date of default or termination, shall become
the property of the City, and tender of the work product and summary shall be a
prerequisite to final payment under this Agreement. The summary of services
provided shall be prepared at no additional cost, if the Agreement is terminated
through default by the Consultant. If the Agreement is terminated through
convenience by the City, the City agrees to pay Consultant for the preparation of
the summary of services provided.
6. Public Records.
6.1 Consultant acknowledges that the City is an agency subject to Chapter 42.56 RCW
"Public Records Act." All preliminary drafts or notes prepared or gathered by the
Consultant, and recommendations of the Consultant are exempt prior to the
acceptance by the City or public citation by the City in connection with City action.
6.2 If the Consultant becomes a custodian of public records of the City and request for
such records is received by the City, the Consultant shall respond to the request by
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the City for such records within five (5) business days by either providing the
records, or by identifying in writing the additional time necessary to provide the
records with a description of the reasons why additional time is needed. Such
additional time shall not exceed twenty (20) business days unless extraordinary
good cause is shown.
6.3 In the event the City receives a public records request for protected work product
of the Consultant within its possession, the City shall, prior to the release of any
protected work product or as a result of a public records request or subpoena,
provide Consultant at least ten (10) business days prior written notice of the pending
release and to reasonably cooperate with any legal action which may be initiated
by the Consultant to enjoin or otherwise prevent such release.
7. Independent Contractor Relationshi .
7.1 The parties intend that an independent contractor relationship is created by this
Agreement. The City is interested primarily in the results to be achieved; subject
to the scope of services and the specific requirements of this Agreement, the
implementation of services will lie solely with the discretion of the Consultant. No
agent, employee, officer or representative of the Consultant shall be deemed to be
an employee, agent, officer, or representative of the City for any purpose, and the
employees of the Consultant are not entitled to any of the benefits or privileges the
City provides for its employees. The Consultant will be solely and entirely
responsible for its acts and for the acts of its agents, employees, officers,
subcontractors or representatives during the performance of this Agreement.
7.2 In the performance of the services provided in this Agreement, Consultant is an
independent contractor with full authority to control and direct the performance of
the details of the work, however, the results of the work contemplated herein must
meet the approval of the City and shall be subject to the City's general rights of
inspection and review to secure the satisfactory completion thereof.
7.3 The Consultant shall comply with all State and Federal laws including, but not
limited to:
7.3.1 The definition requirements of RCW 50.04.140 (Employment Security).
7.3.2 RCW 51.08.195 (Industrial Insurance).
7.3.3 Obtain a City of Pasco business license.
7.4 The City may, at its sole discretion, require the Consultant to remove any employee,
agent or servant from employment on this Project who, in the City's sole discretion,
may be detrimental to the City's interest.
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8. Indemnification.
8.1 The Consultant shall defend, indemnify, and hold harmless the City, its officers,
officials, employees, and volunteers harmless from any and all claims, injuries,
damages, losses or suits including attorney fees, arising out of or resulting from the
acts, errors or omissions of the Consultant in performance of this Agreement,
except for injuries and damages caused by the sole negligence of the City.
8.2 However, should a court of competent jurisdiction determine that this Agreement
is subject to RCW 4.24.115, then, in the event of liability for damages arising out
of bodily injury to persons or damages to property caused by or resulting from the
concurrent negligence of the Consultant, and the City, its officers, officials,
employees, and volunteers, the Consultant's liability, including the duty and cost
to defend, hereunder shall be only to the extent of the Consultant's negligence. It is
further specifically and expressly understood that the indemnification provided
herein constitutes the Consultant's waiver of immunity under Industrial Insurance,
Title 51 RCW, solely for purposes of this indemnification. This waiver has been
mutually negotiated by the parties. The provisions of this section shall survive the
expiration or termination of this Agreement.
8.3 No liability shall attach to the City by reason of entering into this Agreement except
as expressly provided herein.
8.4 This indemnification shall include damages, penalties and attorney fees sustained
as a result of Consultant's delayed or failed performance of Section 6 above.
9. Insurance. The Consultant shall procure and maintain for the duration of the Agreement,
insurance against claims for injuries to persons or damage to property which may arise
from or in connection with the performance of the work hereunder by the Consultant, its
agents, representatives, employees, or subcontractors. The Consultant's maintenance of
insurance as required by the Agreement shall not be construed to limit the liability of the
Consultant to the coverage provided by such insurance, or otherwise limit the City's
recourse to any remedy available at law or in equity.
9.1 Minimum Scope of Insurance. Consultant shall obtain insurance of the types and
coverage described below:
9. 1.1 Automobile Liability insurance covering all owned, non -owned, hired and
leased vehicles. Coverage shall be at least as broad as Insurance Services
Office (ISO) form CA 00 01.
9.1.2 Commercial General Liability insurance shall be at least as broad as ISO
occurrence form CG 00 01 and shall cover liability arising from premises,
operations, stop -gap independent contractors and personal injury and
advertising injury. The City shall be named as an additional insured under
the Consultant's Commercial General Liability insurance policy with
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respect to the work performed for the City using an additional insured
endorsement at least as broad as ISO endorsement form CG 20 26.
9.1.3 Workers' Compensation coverage as required by the Industrial Insurance
laws of the State of Washington.
9.1.4 Professional Liability insurance appropriate to the Consultant's profession.
9.2 Minimum Amounts of Insurance. Consultant shall maintain the following
insurance limits:
9.2.1 Automobile Liability insurance with a minimum combined single limit for
bodily injury and property damage of $1,000,000 per accident.
9.2.2 Commercial General Liability insurance shall be written with limits no less
than:
0 $2,000,000 each occurrence; and
0 $2,000,000 general aggregate;
9.2.3 Professional Liability insurance shall be written with limits no less than:
0 $2,000,000 per claim; and
0 $2,000,000 policy aggregate limit;
9.3 Other Insurance Provision. The Consultant's Automobile Liability, and
Commercial General Liability insurance policies are to contain, or be endorsed to
contain that they shall be primary insurance as respect the City. Any insurance, self-
insurance, or self-insured pool coverage maintained by the City shall be excess of
the Consultant's insurance and shall not contribute with it.
9.3.1 The Consultant's insurance shall be endorsed to state that coverage shall not
be cancelled by either parry, except after thirty (30) days prior written notice
by certified mail, return receipt requested, has been given to the City.
9.4 Acceptabilily Acceptabilityof Insurers. Insurance is to be placed with insurers with a current
A.M. Best rating of not less than A: VII.
9.5 Verification of Coverage. Consultant shall furnish the City with original
certificates and a copy of the amendatory endorsements, including, but not
necessarily limited to, the additional insured endorsement, evidencing the insurance
requirements of the Agreement before commencement of the work.
9.6 Notice of Cancellation. The Consultant shall provide the City with written notice
of any policy cancellation within two (2) business days of their receipt of such
notice.
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9.7 Cite Full Availability of Consultant Limits. If the Consultant maintains higher
insurance limits than the minimums shown above, the City shall be insured for the
full available limits of Commercial General and Excess or Umbrella liability
maintained by the Consultant, irrespective of whether such limits maintained by the
Consultant are greater than those required by this Agreement or whether any
certificate of insurance furnished to the City evidences limits of liability lower than
those maintained by the Consultant.
9.8 Failure to Maintain Insurance. Failure on the part of the Consultant to maintain the
insurance as required shall constitute a material breach of contract, upon which the
City may, after giving five (5) business days notice to the Consultant to correct the
breach, immediately terminate the Agreement or, at its discretion, procure or renew
such insurance and pay any and all premiums in connection therewith, with any
sums so expended to be repaid to the City on demand, or at the sole discretion of
the City, offset against funds due the Consultant from the City.
10. Nondiscrimination. In the performance of this Agreement, the Consultant will not
discriminate against any employee or applicant for employment on the grounds of race,
creed, color, national origin, sex, marital status, age or the presence of any sensory, mental
or physical handicap; provided that the prohibition against discrimination in employment
because of handicap shall not apply if the particular disability prevents the proper
performance of the particular worker involved. The Consultant shall ensure that applicants
are employed, and that employees are treated during employment in the performance of
this Agreement without discrimination because of their race, creed, color, national origin,
sex, marital status, age or the presence of any sensory, mental or physical handicap.
Consultant shall take such action with respect to this Agreement as may be required to
ensure full compliance with local, State and Federal laws prohibiting discrimination in
employment.
11. Covenant Against Contingent Fees. The Consultant warrants that it has not employed
nor retained any company, firm, or person, other than a bona fide employee working
exclusively for the Consultant, to solicit or secure this Agreement; and that it has not paid
or agreed to pay any company, person or firm, other than a bona fide employee working
exclusively for the Consultant, any fee, commission, percentage, brokerage fee, gift, or
other consideration contingent upon or resulting from the award or making of this
Agreement. For breach or violation of this warranty, the City shall have the right to
terminate this Agreement.
12. Assignment and Subcontracting.
12.1 The City has awarded this Agreement to the Consultant due to its unique
qualifications to perform these services. The Consultant shall not assign (or
subcontract other than as specifically identified in Exhibit A) its performance under
this Agreement or any portions of this Agreement without the prior written consent
of the City, which consent must be sought at least thirty (30) days prior to the date
of any proposed assignment.
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12.2 Any work or services assigned or subcontracted hereunder shall be subject to each
provision of this Agreement including Section 6, Public Records; Section 10,
Nondiscrimination; proper bidding procedures where applicable; and all local, State
and Federal statutes, ordinances and guidelines.
12.3 Any technical or professional service subcontract not listed in this Agreement, must
have prior written approval by the City.
13. Termination.
13.1 Termination for Convenience. Either party may terminate this Agreement for any
reason upon giving the other party no less than ten (10) business days written notice
in advance of the effective date of such termination.
13.2 Termination for Cause. If the Consultant fails to perform in the manner called for
in this Agreement, or if the Consultant fails to comply with any other provisions of
this Agreement and fails to correct such noncompliance within five (5) business
days of written notice thereof, the City may terminate this Agreement for cause.
Termination shall be effected by serving a notice of termination on the Consultant
setting forth the manner in which the Consultant is in default. The Consultant will
only be paid for services and expenses complying with the terms of this Agreement,
incurred prior to termination.
14. General Provisions.
14.1 For the purpose of this Agreement, time is of the essence.
14.2 Notice. Notice provided for in this Agreement shall be sent by:
14.2.1 Personal service upon the Project Administrators; or
14.2.2 Certified mail to the physical address of the parties, or by electronic
transmission to the e-mail addresses designated for the parties below.
14.3 The Project Administrator for the purpose of this Agreement shall be:
14.3.1 For the City: Jon Padvorac, P.E., or his/her designee
Senior Engineer
525 North 3`d
PO Box 293
Pasco WA 99301
PadvoracEa,yasco-wa.�rOV (e-mail address)
14.3.2 For the Consultant: Jason Irving, P.E., or his/her designee
Principal/Senior Engineer
1325 SE Tech Center Drive, Suite 140
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Vancouver, WA 98683
jirvinegmackaysposito.com (e-mail address)
15. Dispute Resolution.
15.1 This Agreement has been and shall be construed as having been made and entered
into and delivered within the State of Washington and it is agreed by each party
hereto that this Agreement shall be governed by the laws of the State of
Washington.
15.2 In the event of a dispute regarding the enforcement, breach, default, or
interpretation of this Agreement, the Project Administrators, or their designees,
shall first meet in a good faith effort to resolve such dispute. In the event the dispute
cannot be resolved by agreement of the parties, said dispute shall be resolved by
arbitration pursuant to RCW 7.04A, as amended, with both parties waiving the right
of a jury trial upon trial de novo, with venue placed in Pasco, Franklin County,
Washington. The substantially prevailing party shall be entitled to its reasonable
attorney fees and costs as additional award and judgment against the other.
16. Nonwaiver. Waiver by the City of any provision of this Agreement or any time limitation
provided for in this Agreement shall not constitute a waiver of any other similar event or
other provision of this Agreement.
17. Integration. This Agreement between the parties consists in its entirety of this document
and any exhibits, schedules or attachments. Any modification of this Agreement or change
order affecting this Agreement shall be in writing and signed by both parties.
18. Authorization. By signature below, each party warrants that they are authorized and
empowered to execute this Agreement binding the City and the Consultant respectively.
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IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the
date first written above.
CITY OF PASCO, WASHINGTON CONSULTANT
zDocuSignedd by:
Dave Zabell — City W A; P.E. — President/C.E.O.
ATTEST:
VIVt , An t Lm--Ir-A aiza���
Debra C. Barham, City Clerk UN
APPROVED AS TO FORM:
Kerr Ferguso , PLLC, City Attorney
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MacKay+ Sposito
City of Pasco
Lewis Street Corridor 2nd to 5th Ave Improvements
EXHIBIT A
Pasco Office
1110 Osprey Point Blvd. Suite 105 Pasco. WA 99301
509.374,4248 www.mackaysposito.com
Scope of Work
The Lewis Street Corridor 2nd to 5th Avenue Improvements (Lewis Street Improvements) is located in
historic downtown Pasco, WA. The project will focus on streetscape, ADA compliance, and enhancing
pedestrian and cyclist safety. The proposed design includes roadway resurfacing and reconfigura on,
stormwater retrofits, street ligh ng upgrades, and decora ve feature installa on. The project will
cohesively extend proposed aesthe cs throughout Lewis Street and create a safe and welcoming
downtown.
The following scope of work outlines the tasks and deliverables that our team will complete to provide
public engagement, environmental permitting, traffic engineering, civil engineering, and urban design
services to deliver construc on ready plans, specifica ons, and es mates. Subsequent construc on
bidding assistance, administra on, management, and inspec ons services will be scoped at a later date.
The project team includes;
• MacKay Sposito - Project Management / Civil Roadway & Drainage Design / Urban Design /
Environmental / Surveying/ Landscape & Irrigation Design / Public Engagement Support
• DKS Associates - Traffic Analysis/Engineering/Lighting Design
• Alma Villegas Consulting - Public Engagement Lead
• Tierra Right of Way - Cultural Resources
• GN Northern - Phase I Environmental Site Assessment
1.0 PROJECT MANAGEMENT
The project manager will coordinate the consultant's team, organize project resources, and monitor and
control budget and progress. The project manager has the authority to make decisions related to
progression of work and to obtain the necessary resources for timely completion.
1.1. MONTHLY INVOICING
1.1.1. Prepare and submit monthly invoices consistent with work completed. Review and
incorporate subconsultant invoices.
Assumption: Invoicing shall be by task as described in this Scope of Work.
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Design Services
MacKay , Sposito Lewis Street Corridor 2nd to 5th Avenue Improvements
June 7, 2021
1.2. CLIENT AND TEAM MEETINGS AND SUBCONSULTANT COORDINATION
1.2.1. Conduct meetings with the consultant team and the City of Pasco's (City's) project
manager at the 30%, 90%, and 100% submittals to discuss client review comments for a
total of three (3) meetings. An additional five (5) general design progress meetings are
included. A task log will be maintained to track due dates, responsibility, and status. All
meetings are assumed to be up to one (1) hour in duration and include agenda and
minutes.
1.2.2. Conduct internal design team meetings from 30% through final design. Assumes a total of
eight (8) meetings.
1.2.3. Provide management and direction to the subconsultant team.
1.3. PREPARE AND UPDATE PROJECT SCHEDULE
1.3.1. Prepare a project schedule to include major tasks through final construction documents.
Each task will include a description, start and end date, and predecessors as appropriate.
Critical path tasks will be clearly identified. Monitor project schedule and provide a mid
project update.
Task 1.0 Deliverables:
• Monthly invoices (10) total
• Project schedule and one updates
• Meeting agendas, minutes, and task log updates for client and team meetings
2.0 TOPOGRAPHIC SURVEY
2.1. OFFICE WORK
2.1.1. Survey management, coordination, and preparation for field crew.
2.1.2. Request public utility locates.
2.1.3. Research surveys and plats. Reduce, verify, and integrate field data into a Survey AutoCAD
base drawing.
2.1.4. Calculate,or utilize publically available data to show parcel boundaries and adjoining rights
of way, or show arbitrary limits (based on fences, edge of pavement, etc.).
2.1.5. Draft topographic survey.
2.2. FIELD WORK
2.2.1. Establish survey control points referenced to state plane coordinates and appropriate
vertical datum (as needed for the topographic survey and for reference for future work).
2.2.2. Search for existing survey monumentation as needed for boundary and right of way
calculations.
2.2.3. Map existing above -ground utilities, and locate marks provided in response to a public
utility locate request (within proposed design area).
2.2.4. Map existing improvements within defined survey limits.
Assumptions:
• No boundary monuments will be set and a Record -of -Survey will not be included.
• Access into physical buildings is not required/anticipated during this survey.
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MacKay + Sposito
Design Services
Lewis Street Corridor 2nd to 5th Avenue Improvements
June 7, 2021
• The primary limits of the survey will begin 50 feet west of N 5th Ave and W Lewis St intersection,
then east on W Lewis St to a point 50 feet east of N 2nd Ave and W Lewis St intersection
right-of-way to right-of-way.
• Existing features to be surveyed include building limits, door entrances, curb, gutter, sidewalk,
underground utilities, utility poles, landscaping limits, trees (DBH), pavement/concrete grades,
and awning limits.
• Cross street survey limits will include 75 feet from the curb return on W Lewis St.
• Private drives will include 25 feet from the back of sidewalk.
• A private utility locator is not included in this scope. We will request public utility locates only.
• The horizontal datum will be based on the City of Pasco datum, NAD 83(2011). The vertical datum
will be based on the City of Pasco datum, NAVD 88. Utilized benchmarks will be referenced.
Task 2.0 Deliverables:
• AutoCAD Civi13D Survey Base drawing.
• Raw Survey Data (T02, dc, csv files)
• Topographic survey stamped by a licensed surveyor
3.0 DATA COLLECTION AND REVIEW
3.1. REVIEW AS-BUILTS, MAPPING, REPORTS, AND STUDIES
3.1.1. Obtain and review as-builts provided by the City, based mapping, and any previously
completed reports and studies relevant to the corridor to further develop project
understanding and history of work completed to date. This includes site furnishings,
paving, light standards etc. from both the Lewis Overpass and Peanuts Park improvement
projects.
4.0 ALTERNATIVES ANALYSIS
4.1. ALTERNATIVES DESIGN DEVELOPMENT
4.1.1. Working in conjunction with DKS Associates we will prepare and analyze up to three cross
section alternatives that provide options for balancing priorities between bicycles,
pedestrians, vehicular travel lanes and parking, site furnishings, and sidewalk width. Each
alternative will include a typical section and graphical rendering similar to what was
provided for the MacKay Sposito Lewis Street interview presentation.
4.2. ALTERNATIVES DESIGN ANALYSIS
4.2.1. This includes one (1) meeting with City staff to review and refine alternatives based on City
and stakeholder input. A memorandum will be developed that:
• graphically depicts each alternative utilizing graphical renderings provided for the
MacKay Sposito Lewis Street interview presentation. This task does not include
preparing detailed design or line work for each alternative. Intersection
alternatives will be shown using previous or similar project photos or designs.
• identifies pros and cons of each alternative for each priority listed above
• provides ROM construction cost estimates
• identifies a recommended alternative with supporting justification
Scope and fee for preparing for and leading an alternatives analysis presentation to City
Council is included under the Public Engagement task.
DocuSign Envelope ID: 904D12CE-DCE2-4B48-8406-28F6AD84E191
MacKay, Sposito
Design Services
Lewis Street Corridor 2nd to 5th Avenue Improvements
June 7, 2021
Task 4.0 Deliverables:
• Alternatives memorandum, graphic renderings, and ROM construction cost estimates for up to three
(3) cross section alternatives
• Photos or designs of previous similar projects depicting sample intersections for each alternative
5.0 30% DESIGN O
5.1. CIVIL ENGINEERING, URBAN DESIGN, LANDSCAPE ARCHITECTURE
5.1.1. Building upon the alternatives analysis and preferred alternative, our team will develop
the 30% design for City review. This task includes preparing 30% conceptual layout
roadway construction plans showing preliminary horizontal geometry design, curb
locations, lane configuration, preliminary stormwater systems, and preliminary striping
layout. Key elements include:
• Evaluate existing conditions with as-builts and complete field verification
• Preliminary horizontal alignments
• Preliminary intersection layout/turning movement
• Preliminary drainage analysis and conceptual drainage layout
• Preliminary Typical Sections
• Landscape concept design
• Update engineer's estimate from the alternatives analysis for the prefered
alternative
5.2. QA/QC
5.2.1. Complete quality assurance and quality control reviews of the 30% design and address
comments prior to submitting to the City for review.
Task 5.0 Deliverables:
• 30% Conceptual Design Layout, pdf at 1"=50' scale for the corridor, plus 22x34 at 1"=20' scale for each
intersection.
• Updated engineer's estimate for the prefered alternative
• WSDOT based specifications outline
• Typical Sections
6.0' PERMITTING
6.1. NEPA CATEGORICAL EXCLUSION SUPPORT
6.1.1. MacKay Sposito will support the City's HUD Community Development Block Grant
Manager (Responsible Entity, RE) with the Environmental Review Record (ERR) through
providing the project description and other narrative support.
Permitting Assumptions:
• The City will be responsible for preparing all NEPA forms, conducting all
required public notices, preparing fund release requests/certifications, signing
and submitting all documentation to HUD, and providing all communication
with HUD.
DocuSign Envelope ID: 904D12CE-DCE2-4648-8406-28F6AD84E191
MacKay + Sposito
Design Services
Lewis Street Corridor 2nd to 5th Avenue Improvements
June 7, 2021
• The project is expected to fit categorical exclusion 24 CFR 58.35(a)(1). An
Environmental Assessment or Environmental Impact Statement is not included
in this scope.
• The only detailed study included is for cultural resources. This report is included
in a separate task.
• Up to 20 hours of time is included in this task to support the City's NEPA
documentation process.
• Completion of the HUD NEPA process is expected to meet the Washington State
Department of Commerce's Environmental Review process. No additional
documentation or coordination for the Commerce's Environmental Review
process is included.
• A site visit is not included.
6.2. SERA CHECKLIST
6.2.1. A SEPA checklist will be prepared to document potential project environmental impacts
with the City of Pasco as the project lead.
Permitting Assumptions:
• The project will receive a determination of non -significance.
• Up to two hours are included to address public comments.
• A site visit is not included
• Construction stormwater permit is not included
7.0 90% DESIGN
7.1. 90% DESIGN PLANS
7.1.1. The Consultant will prepare 90% plans for City review and approval. This task includes
addressing 30% review comments. City standard details and WSDOT standard plans will
be supplemented with project specific details as required. Plan information will include:
Plan Sheets (est.50 sheets)
• Cover/Vicinity Map (1 sheet)
• General Notes, Abbreviations, Legend (1 sheet)
• Sheet Index (1 sheet)
• Typical Sections (1 sheet)
• Demolition (1"=20', 4 sheets)
• Erosion and Sediment Control Plans (1'=20", 1 plan sheet and 1 detail sheet)
• Street and Storm Plan and Profile (1"=20, 11 sheets)
• Intersection Plans (1"=20', 4 sheets)
• Signing and Striping (1"=20', 6 sheets)
• Streetscape/Materials Plans (1"=20', 5 sheets)
• Landscaping Plans and Details (1"=20', 5 sheets)
• Irrigation Plan and Details (1"=20', 4 sheets)
• Project Details (5 sheets)
• See traffic engineering scope for additional information (lighting, etc.)
7.2. HYDROLOGIC CALCULATIONS
DocuSign Envelope ID: 904D12CE-DCE2-4B48-8406-28F6AD84E191
MacKay •= Sposito
Design Services
Lewis Street Corridor 2nd to 5th Avenue Improvements
June 7, 2021
7.2.1. Collect and review available data relating to the drainage and water resources from
Federal, State, and local agencies. Prepare stormwater drainage analysis and runoff
calculations as required to meet Dept. of Ecology and City of Pasco standards for
stormwater treatment and disposal. Prepare stormwater modeling calculations and
submit calculations to the City. A formal hydrology report will not be prepared.
7.2.2. Prepare and fill the Department of Ecology's Underground Injection Control (UIC)
application for the proposed infiltration systems.
7.3. SPECIFICATIONS
7.3.1. Prepare project specifications including Division 1 specials (but not preparation of the
entire contract book), and draft general special provisions. Incorporate the latest
versions of all required specifications including Housing and Urban Development
provisions, WSDCT amendments, and City standards for material selection.
7.4. ENGINEER'S ESTIMATE
7.4.1. Further refine the 30% engineer's estimate to update with the current unit bid prices
and additionally identified bid items as needed. Confirm the estimate aligns with the
anticipated construction budget, and if not, make suggestions to bring into alignment.
Task 7.0 Deliverables:
• Exhibits for key design decisions will be developed, shared with the City, and comments discussed at client
meetings to help guide the design from 30% to 90%
• 90% plan set as identified above
• Draft specifications
• Hydrologic calculations
• 90% Engineer's estimate
• Department of Ecology UIC's application
8.0 FINAL (100%) BID DOCUMENTS
8.1. 100% DESIGN PLANS
8.1.1. The Consultant will prepare 100% construction bid ready plans. This task includes
addressing 90% review comments. Plan information will include:
Plan Sheets (est.50 sheets)
• Cover/Vicinity Map (1 sheet)
• General Notes, Abbreviations, Legend (1 sheet)
• Sheet Index (1 sheet)
• Typical Sections (1 sheet)
• Demolition W'=20', 4 sheets)
• Erosion and Sediment Control Plans (1'=20", 2 plan sheet and 1 detail sheet)
• Street and Storm Plan and Profile (1"=20', 11 sheets)
• Intersection Plans (1"=20', 4 sheets)
• Signing and Striping (1"=20', 6 sheets)
• Streetscape/Materials Plans (1"=20', 5 sheets)
DocuSign Envelope ID: 904D12CE-DCE2-4B48-8406-28F6AD84E191
MacKay . k Sposito
Design Services
Lewis Street Corridor 2nd to 5th Avenue Improvements
June 7, 2021
• Landscaping Plans and Details (1"=20', 5 sheets)
• Irrigation Plan and Details (1"=20', 4 sheets)
• Project Details (5 sheets)
• See traffic engineering scope for additional information (lighting, etc.)
8.2. SPECIFICATIONS OUTLINE
8.2.1. Address review comments provided with the 90% specifications submittal. Prepare and
submit construction bid ready final specifications.
8.3. ENGINEER'S ESTIMATE
8.3.1. Incorporate review comments and any revisions due to design quantity and bid items
changes into a final engineer's estimate.
Task 8.0 Deliverables:
• 100% plan set as identified above
• Final project specifications
• 100% Engineer's estimate
9.0 PUBLIC ENGAGEMENT (AV CONSULTING/MACKAY S_POSITO)
The following outlines MacKay Sposito's and Alma Villegas (AV Consulting) scope of work and roles for public
engagement.
9.1 PUBLIC ENGAGEMENT KICK OFF MEETING
9.1.1. Facilitate a public involvement virtual kickoff meeting with the City to:
• Review the public outreach approach with key staff, confirm stakeholders, and
confirm tasks/roles for AV, MacKay Sposito, and the City.
• Discuss and confirm how to provide outreach to not only downtown business
owners but the broader community. Discuss outreach material branding, and
communication approach through social media and media outlets.
• Review and analyze findings from previous City outreach efforts. Develop
content and survey tools based on our findings.
• Confirm two community events that the city would like to use for public
outreach. Such as Chamber meetings, community events, or other
opportunities that will be confirmed at this meeting.
Roles:
• AV Consulting will lead in the facilitation of this meeting, confirming strategy for
all PI events and the review of previous outreach materials completed by the
City for Peanuts Park and Lewis Street Overpass.
• MacKay Sposito will organize and set up the meeting, produce meeting agenda
and minutes, confirm stakeholders, and develop materials such as comment
cards, mailers, and survey tools.
Task 9.1 Deliverables: Meeting agenda, meeting notes, list of proposed stakeholders,
draft comment cards/mailers, and survey tool preferences.
DocuSign Envelope ID: 904D12CE-DCE2-4848-8406-28F6AD84E191
Design Services
MacKay+ SPOSIto Lewis Street Corridor 2nd to 5th Avenue Improvements
June 7, 2021
9.2. LEWIS STREET OVERPASS GROUND BREAKING CEREMONY
9.2.1. Attend Lewis Street Overpass ground breaking ceremony to solicit community feedback
on the upcoming Lewis Street project. This will include setting up a station to engage
the public, capture comments and contact information for project updates. Exhibits will
include identifying the project limits, typical street sections, illustrative materials from
Peanuts Park and the Lewis overpass that shows how this project relates to projects
currently under construction and aesthetics, and project schedule. We will use this time
to receive comments verbally or through comment cards, share project website location
and obtain contact information for the public.
Roles:
• AV Consulting will not be in attendance for this meeting due to scheduling
conflicts. AV Consulting will provide feedback and translation for the survey
questions for the Lewis Street ground breaking open house.
• MacKay Sposito will develop all materials for the groundbreaking ceremony and
will facilitate conversations, and summarize our findings.
Task 9.2 Deliverables: Exhibits for Lewis Overpass ground breaking ceremony, comment
cards and summary memo of comments received.
9.3. STAKEHOLDER ENGAGEMENT
9.3.1. Stakeholder meeting (At the completion of the 30% Design Submittal):
• Contact and coordinate meeting dates and times with the proposed
stakeholders. Identified stakeholders who do not want to be involved will be
interviewed and asked if there is someone else they would recommend as a
stakeholder.
• Facilitate a Stakeholder Meeting: This meeting will be to onboard the
stakeholders, explain the project and their roles, set ground rules for
engagement, and address any concerns.
• During the stakeholder meeting will be to review the draft concepts, costs, and
materials such as site furnishings, street trees, parking and construction
impacts. Listen and address any concerns.
• Develop and Initiate a public survey for the project for the general public's
consumption.
Roles:
• AV Consulting will contact and coordinate with local business and community
group stakeholders. AV Consulting will also facilitate the stakeholder meeting
in-person, strategize on the meeting agenda, messaging, goals and objectives,
and the public survey.
• MacKay Sposito will contact and coordinate with other stakeholders to set up
the meeting, produce meeting agenda, notes, and provide materials that can be
used by the city for social media uses. These products will be produced as part
of tasks 4.0 and 5.0.
DocuSign Envelope ID: 904D12CE-DCE2-4B48-8406-28F6AD84E191
MacKay •,I- Sposito
Design Services
Lewis Street Corridor 2nd to 5th Avenue Improvements
June 7, 2021
Task 9.3 Deliverables: Illustrative graphics that depict the corridor and areas of
impact,meeting agenda and notes, updated list of stakeholders, media and social media
content.
9.4. BUSINESS/PROPERTY OWNER OUTREACH:
9.4.1. Outreach Effort #1: This task includes scheduling and conducting door to door
interviews with the business and property owners within the project limits. The first
effort will take place prior to the Alternative Analysis so that we can hear concerns and
address them during this task.
• Contact and coordinate meeting dates and times, coordinate with the City
project manager.
• Facilitate individual meetings: These meetings will be held to explain the
project, construction impacts, and mitigation measures, and capture any
preliminary concerns. We will also show the project limits and schedule and
identify additional outreach opportunities, including a second round of
individualized meetings.
• Attend a meeting with the City project manager to review our findings and
discuss direction on incorporating this information into the 30% or conceptual
design.
9.4.2. Outreach Effort #2: This task includes scheduling and conducting a second round of
door to door interviews with the business and property owners to review the Alternative
Analysis and 30% design documents to take input and address any concerns.
• Contact and coordinate meeting dates and times, coordinate with the City
project manager.
• Facilitate individual meetings: These meetings will be held to review
preliminary concepts, and discuss construction impacts to each business owner
and the mitigation measures that will be undertaken. All feedback will be
captured and communicated to the design team.
Roles:
• AV Consulting will strategize with the team on our approach and messaging for
the individual outreach, provide guidance during this process, translation
services for flyer development. AV Consulting will focus on leading in-person
door to door interviews with hispanic owned businesses and properties and
other primary stakeholders within the project limits. For Outreach Effort #1,
door to door interviews will take place in conjunction with task 9.1.1 to
minimize travel time. For Outreach Effort #2, door to door interviews will take
place in conjunction with task 9.3.1 to minimize travel time.
• MacKay Sposito will contact and coordinate with other business or property
owners not identified under AV Consulting above, set up the meetings, and
produce a summary of our findings. Illustrative materials that will be used for
this outreach will be produced as part of tasks 4.0 and 5.0.
DocuSign Envelope ID: 904D12CE-DCE2-4648-8406-28F6AD84E191
Design Services
MacKay+ Sposito Lewis Street Corridor 2nd to 5th Avenue Improvements
June 7, 2021
Task 9.4 Deliverables: Summary of findings, list of contact information and project flyers.
9.5. OPEN HOUSE EVENT
9.5.1. An open house will be planned after completion of the Alternative Analysis and prior to
starting the 30% design task. This meeting will provide a community -wide update on the
planning effort and build excitement around the project.
• Develop and facilitate a virtual open house to provide the community with a
project overview, including schedule and preliminary concepts.
• Develop a survey tool to capture comments during the virtual event and that
provides alternative interaction methods, such as virtual comment cards or an
email address to respond to.
Roles:
• AV Consulting will co -lead the open house event with MacKay Sposito,
strategize with the team on our approach for the open house and messaging,
and provide translation services for comment cards, survey tools, and social
media outreach.
• MacKay Sposito will coordinate and set up the open house event and produce a
summary of our findings. Illustrative materials that will be used for this
outreach will be produced as part of tasks 4.0 and 5.0.
Task 9.5 Deliverables: Illustrative graphics from task 4.0 and 5.0 that depict the corridor
and Alternative Analysis findings, deptics roadway impacts, and future development.
Outreach materials will include digital flyers, comment tools, and media content.
9.6. COMMUNITY OUTREACH EVENTS
9.6.1. We anticipate opportunities to attend previously scheduled meetings or events where
we can provide updates and advocate for the project.
• Attend (2) community events, as identified in task 9.1. The team will either set
up a temporary booth and bring project boards with graphics that will depict
the proposed road improvements, or create a PowerPoint presentation that
could be facilitated virtually or in person. As part of this task we will address
and summarize public concerns or comments during the event.
• Attend a meeting with the City project manager to review our findings and
discuss direction on incorporating this information into the 30 and 90%
designs.
Roles:
• AV Consulting will lead the events and strategize on the messaging.
• MacKay Sposito will assist AV Consulting, summarize the findings and develop
all presentation materials.
Task 9.6 Deliverables: Illustrative graphics that depict the corridor and areas of impact.
We will also develop a summary memo of our findings.
DocuSign Envelope ID: 904D12CE-DCE2-4648-8406-28F6AD84E191
MacKay• Sposito
Design Services
Lewis Street Corridor 2nd to 5th Avenue Improvements
June 7, 2021
9.7. CITY COUNCIL
9.7.1. We anticipate attending two (2) Council meetings during the design process. The first
will be a workshop after the Alternative Analysis tasks to go over the findings,
recommendations and cost implications, and schedule and impacts due to construction.
We will share preliminary concepts and construction budgeting and a preliminary
schedule. The second meeting will be held prior to issuing the final PS&E documents and
going out for bid. An overall project update will be provided to Council along with
reviewing the project schedule and budget.
• Prepare for and facilitate a City Council workshop to review the preliminary
concepts and obtain feedback prior to initiating the next design phase.
• Prepare for and attend a City Council meeting to provide a project update and
obtain feedback prior to finalizing the design and initiating the bidding process.
Roles:
• AV Consulting will attend in-person and assist in the facilitation of the council
workshop and strategize on the messaging.
• MacKay Sposito will co -facilitate the City Council workshop with AV Consulting,
prepare materials for both the workshop and for council approval.
Task 9.7 Deliverables: Presentation materials for the City Council workshop and
meeting.
10.0 TRAFFIC ENGINEERING AND LIGHTING DESIGN S ASSOCIATES
See enclosed scope and fee proposal from DKS and Associates.
11.0 CULTURAL RESOURCES (TIERRA RIGHT OF WAY)
See enclosed scope and fee om Tie
proposal frrra Right of Way.
— 7— — . -
12.0 CONSTRUCTION BIDDING SUPPORT (MACKAY SPOSITO)
12.1. BIDDING
Answer bidder questions and issue one (1) addendum including modifications of up to six (6) plan
sheets and up to six (6) specification sections. This task assumes the City will be the primary point
of contact for bidders and the consultant will answer design related questions from the City.
General Assumptions:
1. Notice to proceed provided by June 2021 and 37 weeks to deliver final construction
documents.
2. Design submittals will be provided at 30%, 90% and Final PS&E.
3. Plans will be prepared utilizing MacKay Sposito drafting standards.
4. Design will follow City of Pasco design standards.
5. Project does not include Federal Highway Administration Funding and will not be
required to follow WSDOT's Local Agency Guidelines or Design Manual, including but not
limited to Practical Design and the Highway Runoff Manual.
DocuSign Envelope ID: 904D12CE-DCE2-4B48-8406-28F6AD84E191
MacKay Sposito
Exclusions
Design Services
Lewis Street Corridor 2nd to 5th Avenue Improvements
June 7, 2021
6. Coordination for public or private utility relocation is not required.
7. Existing utility potholing is not required for the storm design or modification to the
existing conveyance system.
8. The City will require two weeks review time at each submittal phase.
9. A permanent irrigation system will be designed for all plantings within the ROW.
10. All permitting and design review submittals will be made electronically.
11. Fee proposal includes a 10% subconsultant markup.
12. The allotment of meetings provided in this scope have been reduced due to budget
constraints. If additional meetings are required a budget amendment may be requested.
13. The 60% design submittal has been excluded from this scope due to budget constraints.
If additional submittals and associated work to address client review comments are
needed a budget amendment may be requested.
14. Detailed grading at businesses doors are not included. The plan set will include a general
note to provide guidance for the contractor on how to adjust grading at the business
doors to be ADA compliant.
15. Translation services will be provided for up to ten one-page flyers or survey documents.
1. Parking study
2. Arborist services
3. Potable water design
4. Sanitary sewer design
5. Public art design or coordination
6. Property owner negotiations
7. Stormwater conveyance system design (assumed onsite infiltration)
8. Structural engineering
9. Geotechnical engineering, including but not limited to onsite infiltration testing and
pavement design
10. Noise study
11. Retaining wall design
12. Right -of -Way acquisition
13. Construction phase services
14. Significant private utility coordination
15. Coordination with Housing and Urban Development (HUD), which is assumed to be
provided by the City. The plans, specifications, and engineer's estimate will incorporate
required HUD provisions.
16. Private utility service and relocation coordination.
17. Utility potholing or coordination for potholing
18. Department of Ecology Construction Stormwater Permit Application, Notice of Intent,
and SWPPP.
DocuSign Envelope ID: 904D12CE-DCE2-4648-8406-28F6AD84E191
DKS - SCOPE OF WORK
City of Pasco— Lewis Street Corridor (2nd to 5th Ave) Improvements
Statement of Purpose
The City of Pasco (City) is looking to improve the Lewis Street Corridor and connect two
significant projects, the Lewis Street Overpass and Peanuts Park Restoration. This project will
improve the roadway, sidewalks, landscaping, and bicycle/pedestrian facilities on Lewis Street
from 2nd Avenue to 5th Avenue.
Task 1: Project Management
The Consultant (DKS Associates) will perform project management and administration tasks
including the following:
• Submit monthly invoices, including hours by major task
• Provide monthly progress reports that describe work completed
• Maintain applicable contract -required documentation
Task 2: Alternatives Analysis
Consultant will conduct existing conditions safety analysis along the Lewis St corridor and at
each project intersection. Data collection will include all reported crashes from the WSDOT
collision database for the most recent 5 -year period (2016-2020). Consultant will provide a table
and map of collisions and analysis of the most common crash types and contributing
circumstances.
Consultant will perform operations alternatives analysis to inform the design process. Up to
three (3) alternatives will be compared quantitatively and qualitatively for benefits and impacts to
general purpose traffic, pedestrians, bicycles, and transit users. Alternative models may include
nearby intersections to Lewis Street from 2 d Avenue to 5th Avenue. Result memorandums for
the analysis will only include results on Lewis Street from 2nd Avenue to 5th Avenue.
The City will provide any existing turning movement counts from within the past year. All
alternatives will be based on existing year traffic volumes (2021) and new counts will be
collected by the Consultant where necessary.
The alternatives will be quantitatively analyzed using Synchro 90 software. Measures of
effectiveness will include level of service, delay, and queuing at intersections. The alternatives
will be agreed upon between the City and the Consultant prior to analysis being performed and
will be documented in a methods and assumptions memorandum. Previously developed models
will be used as a starting point and updated with current traffic data like new counts, current
signal timing, and current geometry.
DocuSign Envelope ID: 904D12CE-DCE2-4648-8406-28F6AD84E191
Alternatives that will be analyzed include an existing year (202 1) no -build model and up to three
build alternatives. The alternatives will be modeled for both the AM and PM peak hour for a
typical weekday.
The Consultant will complete one field visit to review intersection geometry and observe traffic
operations. The field review will observe both AM and PM peak hours on a typical weekday.
Results of the alternatives analysis will be summarized in an alternatives analysis
memorandum. Any comments from the City will be addressed in subsequent tasks.
Deliverables:
• Methods and Assumptions memorandum (Word and PDF, one version, approx. 3 pages)
• AM and PM Peak hour year 2021 Existing Conditions No Build Synchro models
• AM and PM peak hour year 2021 Build Conditions Synchro models (up to 3)
• Alternatives Analysis Results memorandum (Word and PDF, one version, approx. 2
pages)
Task 3: Lighting Design
The Consultant will develop the illumination design for the contract PS&E. The illumination
design will include new luminaires and poles along Lewis Street from 2nd Avenue to 5th
Avenue. The design will include lighting the intersections as well as roadway segments and
any mid -block pedestrian crossings.
The Consultant will complete a site visit (can be completed at the same time as the traffic
analysis site visit). The site visit will document existing lighting infrastructure like junction box,
light pole, and wiring locations. The visit will also document service location. One City staff
member familiar with the existing lighting infrastructure should be present for the field visit to
facilitate the field review.
The Consultant will evaluate the electrical service requirements for the new illumination system
and determine type of electrical service equipment required on this project. The Consultant will
prepare service applications for any new services.
The Consultant will complete an AGi software lighting analysis of the luminaire layout for the
project area. The lighting analysis will be conducted as part of the 30% design and may be
updated for future design submittals.
The Consultant will work with the City to determine the general layout and configuration, type
of light fixture for the roadway lighting to be used on this project, and model photometrics in
AGi that match the chosen fixture.
The Consultant will provide lighting design that show spacing of luminaires meeting standard
spacing requirements. Preliminary design will show the lane configuration, type of luminaire
configuration, and spacing between luminaires. 30% Illumination Plans will indicate luminaire
and cabinet locations.
The Consultant will prepare the illumination plans and details in accordance with the local
DocuSign Envelope ID: 904D12CE-DCE2-4648-8406-28F6AD84E191
standards, guidelines and the MUTCD. The Consultant will submit to the City a set of
illumination plans showing proposed locations for the new illumination, wiring diagrams, and
electrical hardware. The Consultant will prepare quantity takeoffs, tabulations, and backup
calculations for this work based on the local standards and bid items. The Consultant will
coordinate with Client staff to receive comments on each plan submittal and respond to each
set of comments. WSDOT standard design tables will be used for luminaire foundation
designs.
The Consultant will provide the Prime Consultant with the illumination layout, design, and
construction notes. The Consultant will have a licensed Washington State Professional
Engineer stamp the Illumination Plans for the Illumination Design.
Assumptions:
• Consultant will attend up to one (1) meeting with power utility provider.
• Illumination design will be in accordance with local standards and the IES RP -8.
• Unique, specialized design architectural lighting is not included in this scope of services.
• A new service cabinet will be included if needed for the project.
• All luminaires on the project will be LED.
• Street light spacing will be based on local standards and preferred luminaire model.
The corridor will be analyzed using AG132 lighting analysis software in order to optimize
the corridor luminaire spacing.
• Up to three (3) plan/plan sheets plus two (2) detail sheet will be required for this effort.
• Illumination plan sheets will be drawn at 1:40 scale using AutoCAD.
Deliverables:
• Draft/Final AGi analysis results memorandum (Word and PDF)
• Draft Plans and Estimate for 30% (PDF and excel formats and CAD files)
• Draft Plans, Specifications and Estimate for 60%, 90%, and 100% submittals (PDF,
Word and Excel formats and CAD files)
• Final Plans, Specifications, and Estimate for bid (PDF, word and excel formats and CAD
files)
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DocuSign Envelope ID: 904D12CE-DCE2-4648-8406-28F6AD84E191
A LAND SERVICES COMPANY
May 27, 2021
Jason S. Irving, PE
MacKay Sposito
1110 Osprey Pointe Blvd., Suite 105
Pasco, WA 99301
Re: Cultural Resources Inventory for the Lewis Street Corridor (2n' to 5t' Avenue) Improvements,
Project #20007, City of Pasco, Franklin County, Washington
Dear Jason,
Tierra Right of Way Services, Ltd. (Tierra) is pleased to submit this proposal to provide cultural resources
services for the above -referenced project. The City of Pasco (City) is proposing improvements including
roadway resurfacing and reconfiguration, replacing sidewalks, storm -water retrofits, street lighting upgrades, and
installation of decorative features. Additionally, the improvements to the corridor will focus on streetscape,
ADA compliance and increased pedestrian and bicyclist safety, and allow for outdoor sitting areas along the
commercial corridor. The project is being funded by a Community Development Block Grant (CDBG) grant
through the U.S. Department of Housing and Urban Development (HUD), Washington State Capital Budget
Direct Appropriation (Commerce), and local funds. As such, the project will be completed in compliance with
Section 106 of the National Historic Preservation Act (NHPA) and implementing 36 CFR 800.
The City is currently defining the project's area of potential effects (APE) in coordination with HUD and the
Washington Department of Archaeology and Historic Preservation (DAHP). Tierra assumes the APE will take
into account both direct effects (i.e., ground disturbance and staging areas) and indirect effects (i.e., visual,
vibratory, and aural effects), with the area of indirect effects encompassing the direct effects APE and
immediately adjacent tax parcels. This proposal provides a brief description of the scope of work and cost to
complete the study. Tierra's project team meets the Secretary of Interior's Standards for Professional
Archaeologists and Architectural Historians and all work will be completed in compliance with the cultural
resources requirements of DAHP and Section 106 of the NHPA.
The proposed scope of work will include the following tasks:
Task 1. Project Management and Agency Coordination: Tierra will coordinate with MacKay Sposito, the
City, HUD, and DAHP, as needed. In accordance with Section 106, the HUD (or the City, on behalf of HUD),
will consult with the affected Tribes. Other items under this task include project management, team meetings,
and billing. To begin the project, Tierra will confirm the APE with a map from the City, to be provided by
MacKay Sposito.
Task 2. Background Research and Literature Review: A preliminary review of the DAHP Washington
Information System for Architectural and Archaeological Records Data (WISAARD) database revealed no
608 E Second Avenue, Suite 208 • Spokane, Washington 99201 o Phone: 509.655.7447
Right of Way • Cultural Resources • Environmental Planning
Federal, State, and Local Permitting s GIS/CAD Mapping
Toll Free: 800.887.0847 0 www.tierra-row.com
DocuSign Envelope ID: 904D12CE-DCE2-4B48-8406-28F6AD84E191
previously recorded archaeological sites within the APE; however, several archaeological resources have been
documented in the vicinity. In addition, the DAHP's statewide predictive model indicates that the majority of
the APE lies within an area with very high risk for containing archaeological features and/or materials. An SOI -
qualified archaeologist will conduct a review of soils and geomorphological information, development history of
the project area, historical maps (e.g., General Land Office [GLO], Metsker, Sanborn, etc.), the WISAARD
database for previous sites and surveys within one mile of the APE, and other pertinent environmental and
historical sources. Based on the desktop analysis, Tierra will formulate expectations for the archaeological
sensitivity of the APE.
An SOI -qualified architectural historian from Gorman Preservation Associates (GPA) will also review the
WISAARD and conduct archival research at the Washington State Historical Society, Franklin County
Historical Society & Museum, Washington State Archives, Spokane Public Library's Northwest Room (if open),
and the Northwest Museum of Arts and Culture Archives, as necessary. Research will include general history,
historic photographs, maps, original plans (if any), and building records, if available.
Task 3. Architectural Survey: GPA will perform an on-site survey of the area, photograph all elevations and
obliques of each architectural resource within the APE, and take detailed field notes. Using background research
(Task 2), the architectural historian will establish the appropriate historic contexts (national, state, and local) in
which to evaluate any architectural resources identified during field survey. Such historic contexts provide the
foundation for evaluating the potential historic significance of the resource as individual properties or
contributors to a historic district.
Task 4. Reporting and Deliverables: Tierra and GPA will prepare a Cultural Resources Inventory Report
summarizing the results of the work that reflects the professional standards for format and content as expressed
in the guidelines prepared by DAHP. The technical report will include maps, photographs, and inventory forms
for any recorded archaeological and/or architectural resources. Up to 35 Historic Property Inventory (HPI)
forms will be completed; each form will include a physical description, brief historic context, and evaluation of
the resource's eligibility for listing in the National Register of Historic Places (NRHP). Supplementary
documents required by DAHP will include maps and photographs of the resources.
Tierra will submit a draft technical report to MacKay Sposito, the City, and HUD for review. Any client and/or
agency comments will be addressed and a revised report (pdf format) including a DAHP coversheet, resource
forms, and any additional attachments, provided for final submittal.
Assumptions
• Project plans, shapefiles, and previous communication with agencies and Tribes will be provided to
Tierra upon award.
• The City and/or HUD will continue consultation with the affected Tribes. Upon request by the City,
Tierra will notify the Tribes via email of the fieldwork.
• Recording of more than 35 architectural resources will be considered out of scope. Client will be
notified before any out of scope work takes place.
• One set of comments on the report will be received and addressed.
Cost and Schedule
Tierra can complete the work for a cost not -to -exceed $14,995.00. Client will be billed time and materials only.
Tasks 1 and 2 will begin upon receiving a signed contract. Fieldwork can begin within 10 days of confirming the
APE definition with MacKay Sposito. A draft Cultural Resources Inventory Report and resource forms will be
DocuSign Envelope ID: 904D12CE-DCE2-4648-8406-28F6AD84E191
submitted to MacKay Sposito and the City within 20 business days of fieldwork completion. The final report
and deliverables will be submitted within 10 days of receiving the City's comments. If you approve this estimate,
please sign below and return to me via email. Should you have any questions please contact me at (509) 655-
7447 or at sdampf@tierra-row.com.
Sincerely,
Steven Dampf, MS
Project Archaeologist, Cultural Resources Division
Q O (7)
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Cl) o a
r
DocuSign Envelope ID: 904D12CE-DCE2-4B48-8406-28F6AD84E191
GORMAN PRESERVATION
A S S 0 C I A T E S
April 30, 2021
Mr. Steve Dampf
Project Archaeologist
Tierra Right of Way Services, Ltd.
608 W. 2nd Avenue, Suite 208
Spokane, WA 99201
Re: Proposal to Provide Architectural History Services for the Lewis Street Corridor (2nd to 5t"
Avenue) Improvements, Project #20007, Pasco, Franklin County, Washington
Dear Mr. Dampf,
Gorman Preservation Associates (GPA) is pleased to submit this proposal to provide Architectural
History Services for the Lewis Street Corridor (2nd to 5t" Avenue) Improvements Project, Project
#20007, located in the city of Pasco, Franklin County, Washington. GPA understands that the
project proposes to include roadway resurfacing and reconfiguration, replacing sidewalks,
stormwater retrofits, street lighting upgrades, and installation of decorative features. Additionally,
the improvements to the corridor will focus on streetscape, ADA compliance and increased
pedestrian and bicyclist safety, and allow for outdoor sitting areas along the commercial corridor.
The project is being funded by a Community Development Block Grant (CDBG) grant through the
U.S. Department of Housing and Urban Development (HUD), Washington State Capital Budget
Direct Appropriation (Commerce), and local funds. As such, the project will be completed in
compliance with Section 106 of the National Historic Preservation Act (NHPA) and implementing
36 CFR 800. This proposal provides a short description of the scope of work to be provided, and
the cost to complete the project as described. All work proposed will be conducted by Principal,
Jennifer Gorman, who exceeds the Secretary of the Interior's qualifications for an Architectural
Historian. All work will be completed in compliance with the cultural resources requirements of
the Washington State Department of Archaeology and Historic Preservation (DAHP) and Section
106 of the NHPA. GPA will bill you on time -and -materials basis in accordance with our standard
billing rates.
Scope of Work
Task 1. Project Management/Pre-field: GPA will coordinate with the Tierra ROW Archaeologist
and MacKay Sposito Project Manager (as needed) for the project. Task items include pre -field
preparation, generating survey maps, team meetings and phone calls.
Task 2. Research and Site Visit: GPA will first perform an on-site survey of the project area,
photograph all elevations and obliques of the resources within the area of potential effect (APE),
and take detailed field notes. The Lewis Street corridor is within the historic core of the city,
although no NRHP-eligible historic districts within this area have been previously recorded.
12020 N. Country Club Drive Spokane, WA 99218
509.279.5845
DocuSign Envelope ID: 904D12CE-DCE2-4B48-8406-28F6AD84E191
April 30, 2021
Mr. Steve Dampf
Page 2 of 3
However, a majority of the corridor is lined with buildings that are more than 45 years old and may
be impacted by project actions. GPA will conduct research to establish the appropriate historic
contexts (national, state and local) in which to evaluate the resources. Archival research will be
conducted at the Washington State Historical Society, Franklin County Historical Society &
Museum, Washington State Archives, Spokane Public Library's Northwest Room (if open), and
the Northwest Museum of Arts and Culture Archives. Research will include general history,
historic photographs, maps, original plans (if any), and building records, if available. Expenses
include research and travel fees.
Task 3. Inventory Forms: GPA will then complete up to thirty-five (35) Historic Property Inventory
(HPI) forms that include architectural descriptions, a brief historic context, and addresses the
subject properties' eligibility, including an assessment of their integrity as defined in NRHP Bulletin
#15; How to Apply the National Register Criteria for Eligibility. HPI forms will be completed for the
property through DAHP's online database the Washington Information System for Architectural
and Archaeological Records Data (WISAARD).
Task 4. Final Report: The final report will include a Cultural Resource Survey Report in
coordination with the project archaeologist in compliance with DAHP's Standards for Cultural
Resource Reporting for Architectural History and Archaeology. Accordingly, the report will
evaluate the resources' eligibility for listing in the NRHP. The report will also be uploaded and
submitted to DAHP through the WISAARD database, upon approval from HUD and the City of
Pasco.
Cost
The total cost for this project is $10,970.00. This cost includes the pre -field, site visit, coordination
time with the Tierra ROW Archaeologist, and MacKay Sposito Project Manager, and preparation
of the final cultural resources report and up to 35 HPI forms. A cost breakdown is below:
1. Project Management and Pre -field
Architectural Historian
84.0012.00
$
1,008.00
Subtotal
$1,008.00
2. Site Visit & Research
Architectural Historian
84.00
16.00
$
1,344.00
Mileage
300.00
0.560
$
168.00
Research Fees
50.00
1.00
$
50.00
Subtotal
$ 1,562.00
3. HPI Forms (up to 35
Architectural Historian
84.00
60.00
$
5,040.00
Subtotal
$5,040.00
4. CRSR (Report)
Architectural Historian
84.00
40.00
$
3,360.00
Subtotal
$3,360.00
Total Estimated Cost
$10,970.00
DocuSign Envelope ID: 904D12CE-DCE2-4848-8406-28F6AD84E191
April 30, 2021
Mr. Steve Dampf
Page 3 of 3
If you have any questions regarding the information included in this proposal, please do not
hesitate to contact me.
Respectfully submitted,
Jennifer K. Gorman, M.H.P.
Principal Architectural Historian
..1
DocuSign Envelope ID: 904D12CE-DCE2-4848-8406-28F6AD84E191
MacKay Sposito
EASTERN WASHINGTON
2021
HOURLY RATE SCHEDULE
Regular
Regular
Senior Principal
$268.00
Project Manager -Survey
$158.00
Principal
$227.00
Land Surveyor IV
$141.00
Engineering Manager
$191.00
Land Surveyor III
$129.00
Project Engineer
$163.00
Land Surveyor II
$122.00
Engineer IV
$143.00
Land Surveyor 1
$118.00
Engineer III
$130.00
Survey Technician IV
$110.00
Engineer II
$118.00
Survey Technician III
$99.00
Engineer 1
$106.00
Survey Technician II
$91.00
Project Manager - Design
$170.00
Survey Technician 1
$83.00
Project Controls Manager
$198.00
Survey Party Chief
$123.00
Contract Administrator
$143.00
Survey Instrument Person
$87.00
Project Coordinator 11
$113.00
GIS Mapping Specialist
$100.00
Project Coordinator 1
$103.00
GIS Mapping Specialist 11
$120.00
Design Technician IV
$127.00
Senior Construction Manager
$191.00
Design Technician III
$116.00
Construction Manager
$160.00
Design Technician II
$107.00
Construction Inspector V
$167.00
Design Technician 1
$90.00
Construction Inspector IV
$145.00
Landscape Manager
$165.00
Construction Inspector 111
$123.00
Project Manager- Landscape
$139.00
Construction Inspector 11
$113.00
Landscape Architect II
$124.00
Construction Inspector 1
$102.00
Landscape Architect 1
$107.00
Public Involvement Associate/Mgr.
$128.00
Landscape Designer II
$95.00
Public Involvement Coordinator
$87.00
Landscape Designer 1
$88.00
Creative Designer
$83.00
Planning Director
$203.00
Environmental Manager II
$155.00
Planning Manager
$192.00
Environmental Manager 1
$139.00
Senior Planner
$181.00
Environmental Specialist 111
$134.00
Planner
$145.00
Environmental Specialist II
$107.00
Planning Technician
$115.00
Environmental Specialist 1
$90.00
Accounting Manager
$166.00
Natural Resource Specialist IV
$124.00
Project Accountant
$111.00
Natural Resource Specialist 111
$113.00
Administrative Manager
$119.00
Natural Resource Specialist 11
$100.00
Administrative Assistant
$83.00
Natural Resource Specialist 1
$90.00
Clerical
$73.00
UAV Pilot
$124.00
Survey Manager
$176.00
The above rates cover salaries, overhead and profit. All other materials and expenses will be billed on an actual cost plus 10% basis. Overtime rates
will be 1.5 times unless otherwise negotiated. These rates will be adjusted annually or as necessary to reflect market conditions. Sub -Consultants
costs will be on actual cost plus 10% to compensate MacKay Sposito for Business Occupation Tax and administrative costs.
Per diem rates for travel within the continental United States will be billed in accordance with the rates published by the Office of Governmentwide
Policy, General Services Administration (GSA) for the applicable fiscal year. Mileage will be billed in accordance with standard mileage rates published
by the Internal Revenue Service.
Engineering categories are in accordance with ASCE Classifications. Rates detailed above do not apply to Federal or State contracts with specific Wage
Determinations or mandated prevailing wage/fringe benefits minimum.
www.tnackaysposito