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HomeMy WebLinkAboutPower City Electric - Wastewater Treatment Plant (WWTP) Arc Flash Prevention Repairs (Agreement No. 20-016) and Change Order No. 1CONTRACT MRSC SMALL WORKS ROSTER WWTP Are Flash Prevention Repairs Agreement No. 20-016 ;u THIS CONTRACT is made and entered into this 3U day of,Et> , 2020, by and between the City of Pasco. Washington, a Municipal Corporation, hereinafter referred to as "City", and Power City Electric., hereinafter referred to as "Contractor." WHEREAS, the Project qualifies under RCW 39.04.155 as a small works roster contract. or a limited public works contract: and WHEREAS, the City having sought and secured quotations from its small works roster, and the Contractor being duly qualified as a Contractor on the small works roster having submitted a quotation acceptable to the City. NOW, THEREFORE, in consideration of the mutual covenants contained herein, the parties agree as follows: I. Description of Work. The Contractor shall furnish all equipment, labor, tools, materials and appurtenances and perform all services in a workmanlike manner and in accordance with the plans and specifications as provided in the Project Description and Specifications, attached hereto as Exhibit A, and its associated addendum. 2. Compensation. Compensation for the performance of the service and materials as described in Exhibit A. and its associated addendum shall be: ® That amount set in the quotation attached hereto as Exhibit B subject to any retainage or withholdings as provided below. 3. Time of Completion. The work covered by this Contract shall be completed with all respects within 120 calendar days from the date of the Notice to Proceed. Once the work is commenced, the Contractor shall diligently pursue the work to completion within the time specified in this Contract. 4. Warrantv of Contractor. Contractor warrants that it is qualified to be awarded a public works contract in compliance with RCW 39.04.350: and further agrees to comply with all State and Federal laws relating to the employment and wage rates to be paid. 5. Indemnification. 5.1 The Contractor shall defend. indemnify. and hold hanniess the City. its officers. officials, agents. employees. and volunteers from any and all claims and causes of action. including. but not limited to. actions of taw or administrative proceedings for all injuries to persons or damages to property. and all losses. damages. demands. WWTP Are Flash Prevention Repairs -20-016 Page 1 MRSC Small Works Roster Agreement#: [20-0161— Power Cite Electric suits. judgments. including attorney fees. arising out of. or as a result of, or in connection with the work performed under this Agreement, and caused or occasioned in whole or in part by reason of errors. negligent acts or omissions of the Consultant or its subcontractors in the performance of this Agreement. except for injuries and damages caused by the sole negligence of the City, its officers, employees. agents, and volunteers. 5.2 Should a Court of competent jurisdiction detennine that this Agreement is subject to RCW 4.24.115. then, in the event of liability for damages arising out of bodily injuries or damages to property caused by or resulting from the concurrent negligence of the Contractor. and the City, its officers, employees, agents and volunteers. the Contractor's liability and obligation to defend hereunder shall only be the proportionate extent of the Contractor's negligence. 5.3 It is further agreed that the indemnification provided herein constitutes the Contractors waiver of immunity under Industrial Insurance. Title 51 RCW., solely for the purposes of this indemnification. 5.4 No liability shall attach to the City by reason of entering into this Agreement except as expressly provided herein. 5.5 This indemnification shall include damages. penalties and attorney fees sustained as a result of Contractor's delayed or failed performance. 5.6 This waiver has been mutually negotiated by the parties, and the provisions of this section shall survive the expiration or termination of this Agreement. 6. Insurance. The Contractor shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Contractor, its agents. representatives. employees. or subcontractors. 6.1 Minimum Scope of Insurance. Contractor shall obtain insurance of the types described below: 6.1.1 Automobile Liability insurance covering all owned. non -owned. hired and leased vehicles. Coverage shall be written on Insurance Services Office (ISO) forrn CA 00 01 or a substitute form providing equivalent liability coverage. If necessary. the policy shall be endorsed to provide contractual liability coverage. 6.1 .2 Commercial General Liability insurance shall be written on ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations. independent contractors and personal injury and advertising injury. The City shall be named as an insured under the Contractor's Commercial General Liability insurance policy with respect to the work performed for W WTP Arc Flash Prevention Repairs— 20-016 Page 2 MRSC Small Works Roster Agreement#: [20-016] — Power City Electric the City using an additional insured endorsement at least as broad as ISO endorsement form CG 20 26. 6.1.3 Workers' Compensation coverage as required by the Industrial Insurance laws of the State of Washington. 6.1.4 Professional Liability insurance appropriate to the Contractor's profession. 6.2 Minimum Amounts of insurance. Contractor shall maintain the following insurance limits: 6.2.1 Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1.000.000 per accident. 6.2.2 Commercial General Liability insurance shall be written with limits no less than: $1.000.000 each occurrence: ® $2.000,000 general aggregate; or ❑ $ each occurrence. and $ general aggregate 6.2.3 Professional Liability insurance shall be written with limits no less than: ❑ $1.000.000 per claim: ® $1.000.000 policy aggregate limit: or ❑ $ per claim: and $ per policy aggregate limit 6.3 Other Insurance Provisions. The insurance policies are to contain. or be endorsed to contain, the following provisions for Automobile Liability and Commercial General Liability insurance: 6.3.1 The Contractor's insurance coverage shall be primary insurance as respects the City. Any insurance. self-insurance. or insurance pool coverage maintained by the City shall be excess of the Contractor's insurance and shall not contribute writh it. 6.3.2 The Contractor's insurance shall he endorsed to state that coverage shall not be cancelled by either party. except atter thirty (30) days prior written notice by certified mail. return receipt requested. has been given to the City. 6.4 Acceptabilit\ of Insurers. insurance is to placed with insurers with a current A.M. Best rating of not less than A: V 11. 6.5 Verification of Coverage. Contractor shall furnish the City with original certificates and a copy of the amendatory endorsements. including but not W WTP Arc Flash Prevention Repairs— 20-016 Pa -e3 MRSC Small Works Roster Agreement#: [20-016) — Power City Electric necessarily limited to the additional insured endorsement. evidencing the insurance requirements of the Contractor before commencement of the work. 7. Retainage and Performance Bond. 7.1 Unless it is waived as provided below, the Contractor shall provide and post for the benefit of the City a Performance and Payment Bond issued by a qualified surety insuring the Contractor's performance of all the provisions of the Contract and payment of all labors, mechanics, and subcontractors and materialmen as required by RCW 39.08.010. 0 The City shall hold a 10% retainage in lieu of a performance bond per RCW 39.08.010 7.2 The City shall withhold five percent (5%) of the money due to the Contractor for the work performed under this Contact until completion and/or acceptance of the Contract as provided by RCW 60.28.011. Contractor may elect an option for management of the statutory retainage by notice to the City of the elected option under RCW 60?8.011. 8. Work Site Conditions. The work performed under this Contract is done at the Contractor's risk and that Contractor is familiar with the conditions present and other contingencies likely to affect the work and has submitted their quote accordingly. The Contractor will assume the responsibility and risk of all loss or damage to materials or work which may arise prior to completion. The Contractor shall keep the work site in a neat. orderly condition and after completion of the work. the Contractor shall, at its expense. clean up and remove all refuse and unused materials of any kind resulting from the work. 9. General Provisions. 9.1 For the purpose of this Contract. time is of the essence. 9.2 Notice. Notice provided for in this Contract shall be sent by: 9.2.1 Personal service upon the Project Administrators. 9.2.2 Certified mail to the physical address of the parties. or by electronic transmission to the e-mail addresses designated for the parties below. 9.3 The Project Administrator for the purpose of this Contract shall be: 9.3.1 For the City: Albert Obermiller. or his/her designee Public Works Project Coordinator 1025 S Gray St. WWTP Arc Flash Prevention Repairs—?0-016 Paget MRSC SmalI Works Roster Agreement#: [20-016] — Power Cit} Electric Pasco WA 99301 obermillera,�i Pasco-.%a.cov 9.3.2 For the Contractor: Don Andres. or his/her designee Power City Electric 639 Fairchild St.. Pasco WA. 99301 DAndres@PowerCityElectric.com 10. Dispute Resolution. This Contract has been and shall be construed as having been made and entered into and delivered within the State of Washington. and it is agreed by each party hereto that this Agreement shall be governed by the laws of the State of Washington. In the event of a dispute regarding the enforcement. breach, default or, interpretation of this Contract, said dispute shall be resolved by arbitration pursuant to RCW 7.04A, as amended. with both parties waiving the right of a jury trial upon trial de novo. with venue placed in Pasco. Franklin County, Washington. The substantially prevailing party shall be entitled to its reasonable attorney tees and costs as additional award and judgment against the other. IN WITNESS WHEREOF, the parties have executed by their duly authorized official this Contract in triplicate. each of which being deemed an original on the date first written above. CITY OF PASCO, WASHINGTON at CONTRACTOR By: Don Andres, Branch Manager WWTP Arc Flash Prevention Repairs— 20-016 Page 5 MRSC Small Works Roster Agreement#: [20-0161— Power Cit} Electric 0-Aw" CitY01 Exhibit 1q11 0�� rico Public Works - Operations • (509) 545-3463 • Fax (509) 544-3466 P.O. Box 293 • 525 N. Third Ave. • Pasco, WA 99301 Request for Quote This is not an order. Quote Description: The City of Pasco, Washington (City) Department of Public Works — Operations is requesting Quotes from qualified Vendors to Complete electrical work in accordance with recommendations for arc flash prevention. Pleas see the Scope of Work for more information. Release Date: Due Date: February 13th 2020 February 27th 2020 Contact Name: Albert Obermiller - Public Works Operations - Special Projects obermillera@ Pasco-wa.Qov Todd Marden — Chief Plant Operator Heath Bateman — Public Works Division Manager mailto:mardent(cDpasco-wa.gov mailto:batemanh(aPasco-wa.gov Address: 525 North 3rd Avenue, Pasco, WA, 99301 Vendor shall complete the area below: The undersigned Bidder hereby certifies that, within the three-year period immediately preceding the bid solicitation date for this Project, the bidder is not a "willful" violator, as defined in RCW 49.48.082, of any provision of chapters 49.46, 49.48, or 49.52 RCW, as determined by a final and binding citation and notice of assessment issued by the Department of Labor and Industries or through a civil judgment entered by a court of limited or general jurisdiction. In the event of a contract award pursuant to this request, performance by the vendor of any or all of the services, or delivery of any or all of the products defined herein, shall constitute acceptance of all terms, conditions, and requirements of the resulting agreement. I certify (or declare) under penalty of perjury under the laws of the State of Washington that the foregoing is true and correct. Company Name Address City/State/Zip Email Phone Fax Signature and Title No Bid[—] Reason: WWTP Arc Flash Prevention Repairs RFQ Request for Quote General Terms and Conditions 1. General: It is understood that the Vendor, in submitting a Quote, accepts the following terms and conditions, and general information as part of the Quote document. The City of Pasco (City) reserves the right to reject any or all quotes. If either a unit price or extended price is obviously in error and the other is obviously correct, the incorrect price will be disregarded. Failure to sign the Quote will render this Quote invalid. 2. Specifications: Any deviation from specification indicated herein must be clearly pointed out; otherwise, it will be considered that items offered are in strict compliance with the specifications; and the Offeror will be held responsible, therefore. 3. Clarification / Interpretations: Any and all questions regarding this document must be made in writing and addressed to the City Contact listed above by email no less than 72 hours prior to the time that submittals are due. Oral interpretations shall have no legal effect and will not be made to any vendor. Any and all revisions to this document shall be made only by written addendum. 4. Before Submitting: Vendors should examine the request for quote, familiarize himself/herself with federal, state, and local laws, ordinances, and regulations that may in any manner affect cost, progress, or performance of the work. 5. Pricing: Quote prices shall include all delivery, installation, training, and freight charges, FOB destination. No charges for containers, packing, drayage, or any other purpose will be allowed over and above the prices bid. The City will reject requests for additional compensation for freight charges. 6. Award: The contract may be awarded to the lowest and responsive vendor, complying with the provisions of this RFQ. In addition to price, the following criteria may be considered by the City awarding the quote: a. The ability, capacity, and skill of the Vendor to perform the contract or provide the service required; b. The character, integrity, reputation, judgment, experience, and efficiency of the Vendor; c. Whether the Vendor can perform the contract within the time specified; d. The quality of performance of previous contracts or services; e. The previous and existing compliance by the Vendor with laws relating to the contract or services; f. Servicing resources, capability, and capacity; g. Lack of uniformity or interchangeability if such factors are important; h. Such other information as may be secured having a bearing on the decision to award the contract." Failure of a Vendor to be deemed responsible or responsive may result in the rejection of aQuote. 7. Invoicing: An invoice must be submitted directly to the City: City of Pasco, Attn: Accounts Payable — PW WWTP, 525 North 3rd Ave., Pasco, WA 99352 forpayment. 8. No Bid: Persons desiring not to submit a quotation should return the Acknowledgement marking it "No Bid," no later than the stated submittal deadline. 9. Non -Collusion: Vendor certifies that they have not, either directly or indirectly, entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free competitive proposing. If the City determines that collusion has occurred among Vendors, none of the quotes from the participants of such collusion will be considered. The City's determination will be final. 10. State and Federal Laws: All work shall comply with all applicable state and federal laws. This project is considered Prevailing wage. Prevailing wage intents and affidavits must be filed with the Washington State Department of Labor and Industries for all work completed. WWTP Arc Flash Prevention Repairs RFQ 2 11.Preparation Costs: Costs incurred by Vendors in preparation of their quote, including travel and personal expenses, may not be charged as an expense of performing the contract. The City shall not pay for costs incurred for quote or contract preparation. 12. City Obligations: The City shall not share telephone or written quotations received from one vendor with other vendors soliciting for the bid. A written record shall be made by the City of each vendor's bid and shall be made open to public inspection or telephone inquiry after the award of the contract. 13.Quote Request: Due to the nature of the work, the City has determined the most prudent way to request a quote is as follows. Vendors are required to use the Quote Price worksheet on page 5. a. Labor b. Mobilization/demobilization c. Parts and equipment d. Misc. costs 14. Quote Submittals: Email all quotes to Albert Obermiller in the contact list above. WWTP Arc Flash Prevention Repairs RFQ Request for Quote Scope of Work The City of Pasco Municipal Wastewater treatment plant (WWTP) located at 1015 S grey Ave had an Electrical Coordination and Load study conducted in 2019. The work below takes place at the switchgear at the UV Building and Intermediate pump room. Utilizing the specified components ensures proper fitment and usability. A site visit will be conducted on February 20th, 2020 at the WWTP. MCC — 240 Work ■ Replace the breaker for CB 240 with a GE Spectra SF250 part number SFLA36AT0250 with 225A solid-state trip plug part number SRPF250A225. Breaker lugs, if needed, are part number TCAL29 o SF250 breaker has the same physical size as the TFJ breaker. For additional information, see Appendix D for breaker dimensions. ■ Replace breakers for the unit heater # 1 (Al bucket) and unit heater #2 (A3 bucket) from TED breakers to GE Spectra SE150 part number SELA36AT003 with 20A solid-state trip plug part number SRPE30A20. Breaker lugs, if needed, are part number TCAL18 ■ Set breaker settings for CB MAIN 1, CB MCC 240 and CB 240 as described in Appendix A MCC -240 Parts list GE800 MCC Feeder Bucket MFB225SFLA with CB SFLA36AT0250 2 SRPF250A225 electronic trip plug 3 GE800 MCC Feeder Bucket MFB020SEL6 with SELA36AT003 2 4 SRPE30A20 electronic trip plug 2 MCC840A & 840B Work ■ In the existing 200A ATS, swap the cables landed in the NORMAL side to the EMERGENCY side of the ATS and vice versa. MCC -840A shall feed the NORMAL side and MCC -840B the EMERGENCY side of the ATS. ■ Disconnect and remove existing wire feeding the existing 200A fused disconnect UV -802 ■ Refeed the existing 200A fused disconnect UV -802 from the secondary of the existing 112.5kVA with 443/0 AWG + 146 GND in a 2 -inch GRC. Figure 1 (below) depicts the new power topology. WWTP Arc Flash Prevention Repairs RFQ UV ATS ROOM 200 AMP - - — ATS i E N ITO —TO MCC -8406 1 MCC -840A 200A BRK I E I 200A B R K MCC -840A 480V, 30, 3W, 600A BUS 1 ! 200j I I 2'RGS with i 3-3/0 (Phases) XFMR 1-3/0 (neutral) I 480V- 1—#6 GND 230Yj133v 30, 4W. 118 KVA I 200A DISC_ 1 150A rUSES (3) (3 uv uv uNIT 1 UNIT 2 uv -sol uv-ao2 Figure 2 Breaker identification and location. CB MAIN 1 1600 CB MCC 240 800 CB 240 225 CB UH -1 20 b1 3 J 260 AMP ATS i E N TO I I I MCC -8408 j I E f 1 I I I XFMR 1 480v-- 208Y/120V 30. 4W, 112.5 KVA II Fill, 200A DISC. 150A FUSES I POWER 802 PNLBD 1000 Main Switchgear 300 Main Switchgear 225 MCC 240 - Bl 20 MCC 240 - Al LBreaker ID Frame - Ams Trip Plug - Ams Location WWTP Arc Flash Prevention Repairs RFQ 5 CB MAIN 1 1600 1000 Main Switchgear CB MCC 840A 800 400 Main Switchgear MAIN 840A 600 300 MCC 840A — E7 CB UV ATS N 250 200 MCC 840A — A4 CB MAIN 2 1600 1000 Main Switchgear CB MCC 840B 800 300 Main Switchgear MAIN 840B 600 300 MCC 840B — A7 CB UV ATS E' 250 200 MCC 840B — C 10 WWTP Arc Flash Prevention Repairs RFQ Exhibit B Quote Price Item Description Unit Measure Unit Price Qty Extended Price 1 Estimated labor costs (prevailing wage) Hours 114 Mobilization/demobilization Each 00 Cost for parts/equipment (itemize list below or in an attachment) Lump Sum r �-E ora Miscelaneous costs (itemize list of items $1000) Lump Sum / Sub Total S n JC A o�t� Tax Rate (8.6%) $ ?,4. 1 ?3 TOTAL p ^ ^ $-ZI 0 Reason Order ►vus placed with the successful vendor: ❑ Lowest Price ❑ Quulitp Best Deliver► WWTP Arc Flash Prevention Repairs RF4 Service ❑Only Source ❑Best Design CITY OF PASCO PUBLIC WORKS DEPARTMENT CONTRACT CHANGE ORDER NO.1 Project No: 20416 Project Tide: WWTP Are Flash Prevention Repai s Contractor: Paver City Electric Description of Change: Add Step -Up Transformer Detail as Appropriate: Step -Up Transformer is needed due to voKage chanp from 208V to 240V Contract Bid Amount: $ 20,155.32 SALES TAX @ 8.6%: $ 1,733.36 Total: $ 2108.68 - PREVIOUS CHANGE ORDER CURRENT CHANGE ORDER Subtotal $ - Subtotal $ 7.350.00 Sales tax @ 8.6% $ - Sales tax @ 8.6% $ 632.10 Total $ - Total $ 7,982.10 Total Change Orders To Date $ 7,982.10 New Contract Amount $ 299870.78 IS CONTRACT TIME AFFECTED BY THIS CHANGE ORDER NO Contract Time Prior to this Change Order ................................. 120 Modification to Contract time by this Change Order .................... 52 revised Total Contract Time .................................................... 172 It is mutually agreed by both parties that this Change order fully descrlbes the changes) that is (are) being__ made and that the compensation for this Change Order is full and complete and Is the only compensation due or owing for this Change Order. Further, It is mutually agreed that this document wail supplement the present Contract Documents and that the provisions of the previously executed Contract Documents shall apply to this Change Order. AGREED To AN CCEPTED: TRACTOR Date AP VED: nn DE P _ WORKS ECTOR AA/ 0 x) 639 Fairchild Street Pasco, WA 99301 Phone (509) 547-9525 Fax (509) 547-3711 April 29, 2021 City of Pasco 1025 S. Gray Avenue Pasco, WA. 99301 ATTENTION: Albert Obermiller/Todd Marden SUBJECT: Arc Flash Project — Added Step -Up Transformer Installation In response to your Public Works Project Team request dated 4/22/21, we are pleased to present the following electrical change order proposal for your consideration. When we completed the final work and UV system outage for the Arc Flash project back on 2/17/21, it was noted that the voltage to the UV Panel was now 208 volt instead of the required 240 volt. While the City checked into this issue with the UV manufacturer, the wiring was left as it was designed. On 2/19/21, it was determined that the lower voltage was not going to work. We returned to the jobsite early that afternoon and returned the wiring connections to their original positions, until the voltage issue could be resolved. The City has now furnished a 75KVA transformer to step the voltage up from 208 volt to the needed 240 volt. We went down to the UV Building to look at the new transformer and to develop a plan to get it installed. We have decided that the best option is to mount it above MCC -840A, in an air conditioned space. The 208 volt line side of the transformer will be connected to the 150 amp circuit breaker in Panelboard B. The 240 volt load side of the transformer will be connected to the existing 2" conduit & wiring going to the "802" disconnect switch. Our estimated price to get this scope of work accomplished is $7,350.00, plus WA. State Sales Tax. This pricing is good as long as we can get this work completed by the end of May. Please let me know if you have any further questions or concerns regarding this proposal. Sincerely, Don Andres Branch Manager DA/da