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HomeMy WebLinkAboutDKS Associates, Inc. - Amendment No. 2 to PSA for Transportation System Master Plan (Project No. 16017)�j Pasco 1� To: Dave Zabell From: Samantha McCanse on behalf of Dan Ford, P.E. Date: November 30, 2020 Memo Finance Department Project: Amendment No. 2: DKS Associates, Inc—Transportation System Master Plan (Project No. 16017) Original Agreement Cost: $328,326.00 — Established in November of 2019 Amendment No. 1 Cost: $6,757.00 - DKS Inc Amendment signed in April of 2020 and the City's amendment signed in November of 2020. Amendment No. 1 was for additional engineering services. The cost of this Amendment No. 2 is $48,935.00 Amendment No. 2 is for the evaluation of the City's transportation impact fee (TIF) policies and to provide recommendations for possible new approaches. Additionally they will update the TIF project list and cost estimates. According to Administrative Order No. 470, Purchasing Policy and Procedures, the City Manager can approve amendments up to $300,000 or 15% of the original contract, whichever is less. The cost of this agreement is under 15% and is within the right of the City Manager to approve. Legal has reviewed this Amendment: ❑ Yes ❑ No ©N/A I, Dave Zabell, City Manager, approve Amendment No. 2 of the Transportation System Master Plan Agreement with DKS Associates Inc, in the amount of $48,935.00. Dave ,City Manager AMENDMENT NUMBER 2 to PROFESSIONAL SERVICES AGREEMENT 16017 — Transportation System Master Plan PROJECT: CP5.ST.3R.19.00 AGREEMENT NO. 19046 WHEREAS, the City and DKS Associates, Inc. entered into a Professional Services Agreement on 11/18/2019 to provide engineering services with respect to the Transportation System Master Plan project. NOW, THEREFORE, this agreement is amended to allow DKS Associates, Inc. to provide additional engineering services as described on Exhibit A. Scope of Work: See Exhibit A 2. Fee: The compensation for the work is based on a Time and Materials Basis not to exceed the amount of $48,935.00 for a total authorization amount of $383,836.00. See Exhibit B for breakdown of hours. 3. Time of performance: The services shall be complete for the project on or before 112/31/20211. DATED THIS++►, DAY OF ber, 2020. CITY OF PASCO: CONSULTANT City of Pasco DKS Associates, Inc. Dave Zabell, City Manager Carl D. Springer, Principal Amendment No. # 2 to Professional Services Agreement Page 1 DKS Associates Inc 16017 — Transportation System Master Plan 720 SW WASHINGTON STREET SUITE 500. PORTLAND OR 97205 • 503.243.3500 • DKSASSOCIATES.COM OCTOBER 13, 2020 Dan Ford, City Engineer City of Pasco PO Box 293 525 North Third Avenue Pasco, WA 99301 SUBJECT: TRANSPORTATION IMPACT FEE PROGRAM UPDATE WORK SCOPE AND BUDGET (A20X06-326) OUR APPROACH We understand that the City of Pasco desires to update its fee application process as it relates to transportation improvements and development review. We asked FCS Group to join us in this study to consider two key aspects of the fee process. First, we will investigate the current transportation impact fee (TIF) methodology to understand the City's current TIF policies and practices. We will flag key issues, such as zone vs. city-wide fee rates, that warrant further discussion with city staff and make recommendations for possible new approaches. Second, we will update the TIF project list and cost estimates to include the latest near-term capital projects that will serve growth. Eligible projects will be identified consistent with the above TIF policy choices, and up to two alternative fee structures will be estimated for consideration by the city. During this phase of the project, we will supply comparative TIF rates from other communities in Washington, including those in the Tri -City area. Once the final methodology and project list is selected, the TIF report will be produced along with supporting rate schedules and methods for applying fees, credits and exemptions at the time of development review. WORK SCOPE The majority of this TIF update work will be provided by FCS Group staff, led by Doug Gabbard, who has prepared other fee programs for the City of Pasco. The attached FCS Group scope and budget lays out the full work tasks for the update, and defines their assumptions about study documentation, meetings and deliverable work products. For the purposes of this contract, FCS Group will serve as a subconsultant to DKS Associates. DKS will support the FCS Group staff by providing our insights about alternative TIF policies (Task 2) and we will recommend the eligible capital projects to be included in the TIF list (Task 3), along with the capacity -increasing share of these projects consistent with the state required methodologies. In addition, DKS will prepare a 2 -page resource guide for use during development SHAPING A SMARTER TRANSPORTATION EXPERIENCE" review to illustrate how the TIF is applied, how it relates to site mitigation costs, and where TIF credits can be applied. BUDGET In consideration of the performance of these services, DKS Associates will be compensated on a time and materials basis not to exceed the amount of $48,935, based upon the scope of services and level of effort presented above. DKS will invoice monthly based upon our standard hourly billing rates. Payments are due on a net 30 -day basis. A service charge of 11/4 percent per month compounded will be assessed on billings not paid when due. If payment of our invoices is not made within 45 days of the due date, DKS reserves the right to cease work on this project until such time as payment is received. In the event of any litigation between the parties to this agreement arising from this agreement, the prevailing party shall be reimbursed for its reasonable attorney's fees and costs. Table 1: PASCO TIF UPDATE CONSULTANT BUDGET FIRM ROLE BUDGET Project lead on all work tasks, FCS Group prepare draft and final TIF $38,935 report. Make up to two (2) presentations to City Council. Provide technical support on DKS Associates Tasks 2 & 3, Prepare 2 -page $10,000 TIF Guide Total: $48,935 Should the services not be authorized in thirty (30) days; or should changes occur in the scope or level of effort; or should the completion date extend beyond March 31, 2021 due to circumstances beyond DKS's control; we reserve the right to revise the scope, budget and schedule to reflect then current conditions. Such revisions will be affected through amendments to this agreement. 2 If this agreement is acceptable to you, please have a duly authorized official of your agency sign below. That signature will constitute formal authorization to proceed with the work program according to the terms outlined. Should you have any questions, do not hesitate to call us. We look forward to working with you on this project. Sincerely, Approved by: DKS Associates City of Pasco Carl D. Springer By: Principal C � � u �'Ye►RAAZ � Title Date CITY OF PASCO TIF Update May 20, 2020 page 1 PROJECT UNDERSTANDING AND APPROACH The City of Pasco (City) is undertaking an update of its transportation impact fee (TIF), to incorporate first the 2020-2025 Transportation Improvement Program (TIP), and later, the project list from the Transportation System Plan (TSP) that DKS Associates is currently developing. The City wishes to address key policy and technical issues as part of the study. Its general aim is to thoroughly examine and update the TIF program and resulting fees. In order to meet this objective, FCS GROUP proposes to take the following general approach: a Policy Framework. In this step, we will work with City staff to develop a set of recommendations on key TIF policy issues, such as project allocation methods. These recommendations will provide guidance for the technical analysis. It Technical Analysis. The technical analysis is made up of several tasks, including the allocation of initial TIP project costs to the TIF basis, the compilation of customer data, and the calculation of the initial TIF. The charge calculation will reflect the agreed-upon policy recommendations as well. The TIF will be subsequently updated to incorporate the project list from the TSP — without changing the agreed-upon methodology. s Documentation. In this step, we will write the methodology report describing the recommended policies and resulting charges and draft the adopting ordinance. ■ Outreach. Support for public involvement, such as engagement with the building community, is included in this step, as are meetings with the City Council. TASK PLAN The following task plan is for a comprehensive update to the City of Pasco TIF. 1. Data Collection and Review and Kickoff Meeting Provide the City a data needs list. Meet with City staff to collect and discuss initial data, review the work plan and schedule, discuss TIF policy and technical issues, and kickoff the study. 2. Policy Development Write issue papers / technical memoranda (up to three) defining key policy issues, describing alternatives, and providing recommendations — for discussion and agreement with City staff. The meetings in support of this task are included in Task 5. Key issues could include some if not all of the following: ■ Project cost allocation and TIF calculation methodologies. ■ Credits and exemptions. ■ Zone vs city-wide impact fees. 3. Develop and Complete TIF Technical Analysis i. Set up a spreadsheet model for the TIF analysis, based on the preliminary policy direction from Task 2. ��:� FCS GRC)UP www.fcsgroup.com CITY OF PASCO May 20, 2020 TIF Update page 2 ii. Allocate 2020-2025 TIP project costs to growth. Using available information and/or the input of DKS Associates and City staff, estimate the capacity -increasing portion of each project for inclusion in the TIF, consistent with the policy direction agreed upon in Task 2. iii. Calculate the updated impact fee from information on the eligible cost of planned future facilities. TIFs will again be calculated for up to two different fee structure alternatives if needed. iv. Calculate the updated impact fee again, using the agreed-upon methodology, incorporating the TSP project list, and allocations supplied by DKS Associates. 4. TIF Documentation Prepare draft methodology report describing policy recommendations, methodology, and results for review by City staff. Prepare a draft ordinance that reflects recommended methodology. ii. Provide a final report after public process (Task 5). 5. Meetings Meet up to two times with City staff remotely via video conference to review and discuss the following general topics: ■ Policy options (issue papers) and recommendations. ■ Analytical findings and results. ■ Council meeting preparation. ■ Implementation of recommended charges. ii. Prepare for and attend up to two meetings with the City Council and/or interested parties (such as representatives of the development community). All deliverables, including the TIF spreadsheet model, will be provided to City staff in Microsoft Word, PowerPoint, and Excel, and, if acceptable in certain cases, Adobe Acrobat (.pdf). The consultant will prepare and provide presentation materials in support of meetings as needed, and the presentation packet will include a survey of comparative TIFs. The proposed budget for the project, as described above, is $38,935. A detailed budget spreadsheet is provided following. ♦**v' FCS GROUP www.fcsgroup.com CITY OF PASCO May 20, 2020 1 o co o S 00 1 10 co cA 8 n oo� o o` o Ln cq ao o q w a V' CV v cV cV <t (V 10 OD co l") D m b4 04 b4 lb} b4 tl } tl } tl} tl} M0 NNco= M � NN 6 i N O O J E p C O U a ZD Oco 10 N — aD v N N N "�t N v q co v v 00 co `0 N o v v O O O 1GC a o6 h a ani d5 l Q o' O O N m " O v d F O ti ami O c ami ° o Q O O o N L 0 3 c 6 N N a> 2 D O U Q! �, = v d x o 6 U N 00 N NN N N 'o C", N N C � d L d TIF Update page 3 **i** FCS GROUP www.fesgroup.com � •b cl O N N O O O O 1GC a o6 h a ani d5 l Q o' O O N m " O v d F O ti ami O c ami ° o Q O O o N L 0 3 c 6 N N a> 2 D O U Q! �, = v d x o TIF Update page 3 **i** FCS GROUP www.fesgroup.com cirriX I RightSignature SIGNATURE CERTIFICATE TRANSACTION DETAILS Reference Number BD173E3C-A2C7-4lE9-9F9F-4F69B9946860 Transaction Type Signature Request Sent At 11/19/2020 15:01 EST Executed At 11/19/2020 15:25 EST Identity Method email Distribution Method email Signed Checksum 32848a383d03f427.ab,d95af29e417989e0589c33da6e50a44d5852a5ef33e Signer Sequencing Disabled Document Passcode Disabled SIGNERS SIGNER Name Carl Springer Email cds@dksassociates.com Components 1 AUDITS TIMESTAMP 11/19/2020 15:01 EST 11/19/2020 15:01 EST 11/19/2020 15:25 EST 11/19/2020 15:25 EST 11/19/2020 15:25 EST E -SIGNATURE Via. "m REFERENCE NUMBER " BD173E3C-A2C7-41E9-9F9F-4F69B9946860 HO, DOCUMENT DETAILS Document Name 16017 - Dks - Pasco Transportation System Plan Amendment No 2 Draft Filename 16017__dks_-_pasco_transportation system_plan_amendment no 2 draft.pdf Pages 7 pages Content Type application/pdf File Size 496 KB Original Checksum 37134e.6aa5b6OdDa48dDEe lla2c733398e19d011a,.8cb£e77c283384a D49 Status signed Multi -factor Digital Fingerprint Checksum 69cfda86,a7b5ac612ddfa3443070888D4989de01dde.f8c7082fObl.l Bala IP Address 73.180.4.72 Device Chrome via Mac Typed Signature I.AJLG �o�ci./LRIJt. Signature Reference ID 7D59EE3D EVENTS Viewed At 11/19/2020 15:25 EST Identity Authenticated At 11/19/2020 15:25 EST Signed At 11/19/2020 15:25 EST AUDIT Kelly Bamard (kelly.barnard@dksassociates.com) created document '16017__dks_- _pasco transportation system_plan amendment no 2_draft.pdf' on Chrome via Windows from 98.246.8.192. Carl Springer (cds@dksassociates.com) was emailed a link to sign. Cad Springer (cds@dksassociates.com) viewed the document on Chrome via Mac from 73.180.4.72. Carl Springer (cds@dksassociates.com) authenticated via email on Chrome via Mac from 73.180.4.72. Carl Springer (cds@dksassociates.com) signed the document on Chrome via Mac from 73.180.4.72.