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HomeMy WebLinkAbout4081 Resolution - RH2 PSA Amendment No. 3 - WPWTP Expansion Phase 1 RESOLUTION NO. 4081 A RESOLUTION AUTHORIZING EXECUTION OF AMENDMENT NO.3 FOR THE PROFESSIONAL SERVICES AGREEMENT(PSA)WITH RH2 ENGINEERING, INC., FOR THE WEST PASCO WATER TREATMENT PLANT IMPROVEMENTS (WPWTP). WHEREAS, the City and RH2 Engineering, Inc. entered into a Professional Services Agreement on 7/14/2020 to provide engineering services with respect to the WPWTP Improvements Project; and WHEREAS,the City and the RH2 Engineering, Inc. entered into the first amendment to PSA No. 20-021 on December 21, 2020 for additional design engineering services in the amount of$19,075; and WHEREAS, the City and the RH2 Engineering, Inc. entered into the second amendment to PSA No. 20-021 on May 13, 2021 for a revised scope of work (with no fee increase) to focus on the 12 million gallon per day Phase 1 improvements; and WHEREAS, in accordance with Pasco's Purchasing Policy and Procedures, the amount of the first contract amendment and the proposed cost of this third amendment exceeds 15% of the original contract amount of$646,574 and thus requires Council approval; and WHEREA5, the parties agree that all remaining terms and conditions of the PSA (Agreement No. 20-021)not inconsistent with this third amendment, shall remain in full force and effect. NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO,WASHINGTON: Sections 1. The compensation for this amendment is based on a time and materials basis and is not to exceed the amount of$99,731.00 for a total contract amount of$765,380.00. Section 2. The City Council of the City of Pasco hereby authorizes the City Manager for the City of Pasco to execute Amendment No. 3 with RH2 Engineering,Inc.to PSA for the WPWTP Improvements, a copy of which is attached hereto and incorporated herein by this reference as Exhibit A; and to make minor substantive changes as necessary to execute the Agreement; and Be It Further Resolved that this Resolution shall be in full force and effect upon adoption. Resolution—PSA Amendment No. 3 -RH2 Engineering,Inc. for WPWTP Improvements—Page 1 PASSED BY the City Council of the City of Pasco, Washington this 2"d day of August, 2021. � Saul Martinez Mayor ATTEST: APPROVED AS TO FORM: � � . c, Debra Barham, CMC Kerr guson Law, PLLC City Clerk � , Attorney Resolution—PSA Amendment No. 3 -RH2 Engineering,Inc. for WPWTP Improvements—Page 2 r.xniuit a AMENDMENT NUMBER 3 to PROFESSIONAL SERVICES AGREEMENT 16008—West Pasco Water Treatment Plant Improvements AGREEMENT NO.20-021 WHEREAS,the City and RH2 Engineering, Inc. entered into a Professional Services Agreement on 7/14/2020 to provide engineering services with respect to the West Pasco Water Treatment Plant Improvements Project. WHEREAS,the City and the RH2 Engineering, Inc. entered into the first amendment to the Professional Services Agreement No. 20-021 on December 21, 2020; and WHEREAS,the City and the RH2 Engineering, Inc. entered into the second amendment to the Professional Services Agreement No. 20-021 on May 13, 2021; and WHEREAS, the parties agree that all remaining terms and conditions of the PSA (Agreement No. 20-021) not inconsistent with this third amendment, shall remain in full force and effect. NOW, THEREFORE, this agreement is amended to allow RH2 Engineering, Inc. to provide additional design engineering services and to add additional time of performance described within Exhibit A. l. Scone of Work• See Exhibit A. 2. Fee: The compensation for this amendment is based on a Time and Materials Basis and is not to exceed the amount of$99,731.00 for a total contact amount of$765,380.00. please refer to Exhibit B for the breakdown of hours. 3. Time of nerformance: The services shall now be complete for the project on or before 6/30/2022. DATED THIS DAY OF , 2021. CITY OF PASCO: CONSULTANT City of Pasco RH2 Engineering, Inc. Steve Worley, Public Works Director Paul Cross, PE—Project Manager Amendment No. 3 to Professional Services Agreement Page 1 RH2 Engineering,Inc. 16008—West Pasco Water Treatment Plant Improvements EXHIBIT A Scope of Work Amendment No. 3 City of Pasco West Pasco Water Treatment Plant Improvements 12 MGD Expansion Phase 1 Additional Design and Permitting �uiy Zoz1 Background The City of Pasco (City) originally contracted with RH2 Engineering, Inc., (RH2) in June of 2020 to provide professional services to expand the West Pasco Water Treatment Plant (WPWTP) from 6 million gallons per day (MGD) to 12 MGD capacity, including preliminary design, design, and permitting associated with these improvements. The main preliminary design deliverable was a technical memorandum,which was then modified to be the Washington State Department of Health (DOH) Project Report submittal. The City's 2020 through 2025 Capital Improvement Plan (CIP) included $645k for "design" of the WPWTP improvements and $3.975M for construction, which was identified as fully funded by City Utility Rates. The proportion of indirect fees to estimated construction costs at that time was 16.2 percent, as shown in the table that follows. City's Original Funding(CIP) WPWTP Improvements Design Budget $645,000 Construction Budget $3,975,000 Total Project Budget $4,620,000 Percentage of Design Budget to Construction 16% As RH2 was scoping this project, including predesign, design, and permitting, there were many unknown aspects of the design. While the initial approach was to only complete predesign, the City decided,for contract process simplification,to contract for the entire project using a projected scope of work. RH2's total fee for predesign, design, and permitting was for$646k, and was based on the projected scope of improvements and construction costs. A draft of the Proposed Improvements and Design Criteria Technical Memorandum was completed in October 2020 by RH2 and included core upgrades (i.e. raw and finished water pumps, additional membrane racks, and process residuals handling system) and non-capacity upgrades (i.e. chemical feed upgrades, heating, ventilation, and air conditioning {HVAC), supervisory control and data acquisition (SCADA),and raw water purge)for the 12 MGD expansion. Core upgrades were estimated to be a tota) construction cost of$12.51M, with $500k for non-capacity upgrades.With construction 1 City of Pasco Amendment No.3 West Pasco Water Treatment Plant 12 MGD Expansion Phase 1 Exhibit A Additional Design and Permitting Scope of Work costs growing, RH2 assisted the City with applying for a DOH Drinking Water State Revolving Fund (DWSRF) loan to obtain more funds for these improvements. RH2 then reorganized the technical memorandum to logically split up the 12 MGD expansion project into multiple phases, as well as plan the 18 MGD expansion to conceptually estimate this cost. The phases of the project are as follows. • Phase 1: WPWTP Treatment Capacity Upgrades ($7.78M) o Adds two strainers o Adds two membrane racks o Adds a strainer and membrane rack residuals recovery system o Adds all non-capacity functionality upgrades for the WPINTP • Phase 2: Additional Pumping Capacity and Power Redundancy ($6.88M) o Adds one Intake Pump Station (IPS) pump o Adds two 3 MGD Zone 3 pumps o Converts the existing backup WPWTP power generator for the IPS o Adds a 2 megawatt generator dedicated to the WPWTP and its future expansion o Adds raw water purge functionality • Phase 3: Pumping Redundancy($1.01M) o Adds one IPS pump o Adds one 6 MGD Zone 3 pump • 18 MGD Future Plant Expansion ($6.55M) o Adds one IPS pump o Adds two membrane racks o Expands the strainer and membrane rack residuals recovery system for redundancy o Adds two Zone 1 pumps to the new high service pump station (to replace the existing Zone 1 pumps in the treatment building) o Adds one 6 MGD Zone 3 pump As RH2 proceeded with the 30-percent and 60-percent design phases, further modifications to the Phase 1 project arose from City staff comments on additional plant operational changes and site layout modifications. RH2 also needed multiple negotiations with DOH on modifications to the existing filter skids to meet current standards and on the filter to waste system details,and continued to update the overall site plan to accommodate future improvements. As a result of the increased site impervious areas,a more extensive stormwater report than anticipated was added to the project scope.As a result of the DWSRF funding,the City asked RH2 to add a cultural resources subconsultant 2 City of Pasco Amendment No.3 West Pasco Water Treatment Plant 12 MGD Expansion Phase 1 Exhibit A Additional Design and Permitting Scope of Work to the contract. The City is also adding a third-party constructability review, and RH2 will need more time to prepare and respond to this previously unscoped review. While the project's scope has grown in the predesign phase and the design phase through 60-percent, RH2's predesign, design, and permitting fees have remained unchanged. This amendment provides for additional design, permitting, and subconsultant fees to cover these changes. Task 2 (A)— Final Design Additional Services Task 2 is amended to add four hundred fifty-six (456) hours for additional final design services, including the following: • Additional site/civil design based on changes to accommodate future improvements and additional site access flexibility. • Additional mechanical design to provide additional operations and maintenance modifications, extensive piping modifications to comply with new requirements from DOH, and further modifications to the PALL membrane systems and residuals recycling systems. • Additional structural design to add additional bridge crane systems and modifications to structures. • Additional electrical design for site lighting and other process modifications. • One (1) additional review process for preparing for and responding to a third-party constructability review. Task 3 (A)— Permitting Additional Services Task 3 is amended to add forty-four(44) hours to cover additional permitting services, including the following: • Retain and manage a subconsultant to perform the required cultural review of the site per the DWSRF requirements. • Develop a stormwater report for the more extensive site improvements and impervious area for review and approval by the City. 3 EXHIBIT B Fee Estimate City of Pasco Amendment No.3 West Pasco Water Treatment Plant Expansion Additional Design and Permitting Jul-21 Descriptfon H�� Total labor Total Subconsultant Total Expense TMaI Cost ...................................................................................................................................................................... ClassHiwtion Task 2 A Additional Final Desi n 456 $ 74,682 $ - $ 12,201 $ 86,883 Task 3(A) Addkional Permittin 44 S 7,488 S 4,974 S 386 $ 12,8q8 PROJECT TOTAL 500 $ 82,170 $ 4,974 $ 12,587 $ 99,731