HomeMy WebLinkAbout2021.08.02 Council Meeting Packet
AGENDA
City Council Regular Meeting
7:00 PM - Monday, August 2, 2021
City Council Chambers & GoToWebinar
Page
1. MEETING INSTRUCTIONS for REMOTE ACCESS - Governor Inslee's
Heathy Washington - Roadmap to Recovery, Phase 3 made in response to
the COVID-19 emergency, currently allows for partial "in-person" meetings.
Members of the public wishing to attend City Council meetings in-person will
need to follow the Governor's protocol outlined in Proclamation No. 20-28.15.
Individuals, who would like to provide public comment remotely, may continue
to do so by filling out the online form via the City’s website (www.pasco-
wa.gov/publiccomment) to obtain access information to comment. Requests
to comment in meetings must be received by 4:00 p.m. on the day of each
meeting.
To listen to the meeting via phone, call (562) 247-8422 and use access code
465-398-545.
City Council meetings are broadcast live on PSC-TV Channel 191 on
Charter/Spectrum Cable in Pasco and Richland and streamed at www.pasco-
wa.gov/psctvlive and on the City’s Facebook page at
www.facebook.com/cityofPasco.
2. CALL TO ORDER
3. ROLL CALL
(a) Pledge of Allegiance
4. CONSENT AGENDA - All items listed under the Consent Agenda are
considered to be routine by the City Council and will be enacted by roll call
vote as one motion (in the form listed below). There will be no separate
discussion of these items. If further discussion is desired by Council members
or the public, the item may be removed from the Consent Agenda to the
Regular Agenda and considered separately.
5 - 14 (a) Approval of Meeting Minutes
Page 1 of 80
To approve the minutes of the Pasco City Council Meeting held on July
19, 2021 and Workshop held on July 26, 2021.
15 - 16 (b) Bills and Communications
To approve claims in the total amount of $3,818,203.49 ($2,037,861.79
in Check Nos. 242882-243154; $858,332.96 in Electronic Transfer
Nos. 832394-832412, 832414-832468, 832483-832511, 832514-
832575, 832577-832582, 832585-832614, 832617-832657, 832659-
832706, 832712-832717, 832719; $23,700.60 in Check Nos. 53665-
53688; $898,225.36 in Electronic Transfer Nos. 30163458-30164002;
$82.78 in Electronic Transfer Nos. 809).
17 - 25 (c) Resolution - Amendment No. 3 to Professional Services
Agreement for the West Pasco Water Treatment Plant Expansion
Phase 1 with RH2 Engineering
To approve Resolution No.4081, authorizing execution of Amendment
No. 3 for the Professional Services Agreement (PSA) with RH2
Engineering, Inc. for the West Pasco Water Treatment Plant (WPWTP)
Improvements.
26 - 30 (d) Resolution - Bid Rejection: Burns Road Pathway Phase 1 -
Broadmoor to Boulevard (Road 100) to Road 90 Project
To approve Resolution No. 4082, rejecting all bids, for Bid No. 20012,
for the Burns Road Pathway Phase 1 project (Broadmoor Boulevard
[Road 100] to Road 90).
(RC) MOTION: I move to approve the Consent Agenda as read.
5. PROCLAMATIONS AND ACKNOWLEDGEMENTS
6. VISITORS - OTHER THAN AGENDA ITEMS - This item is provided to allow
citizens the opportunity to bring items to the attention of the City Council or to
express an opinion on an issue. Its purpose is not to provide a venue for
debate or for the posing of questions with the expectation of an i mmediate
response. Some questions require consideration by Council over time and
after a deliberative process with input from a number of different sources;
some questions are best directed to staff members who have access to
specific information. Citizen comments will normally be limited to three
minutes each by the Mayor. Those with lengthy messages are invited to
summarize their comments and/or submit written information for
consideration by the Council outside of formal meetings.
7. REPORTS FROM COMMITTEES AND/OR OFFICERS
(a) Verbal Reports from Councilmembers
31 - 36 (b) General Fund Monthly Report - June 2021
Page 2 of 80
8. HEARINGS AND COUNCIL ACTION ON ORDINANCES AND
RESOLUTIONS RELATING THERETO
9. ORDINANCES AND RESOLUTIONS NOT RELATING TO HEARINGS
37 - 62 (a) *Resolution - Professional Services Agreement with RH2
Engineering - Process Water Reuse Facility (PWRF) Pretreatment
Improvements Phase 2: Winter Storage
MOTION: I move to approve Resolution No. 4083, authorizing the City
Manager to execute the Professional Services Agreement (PSA) with
RH2 Engineering for the Process Water Reuse Facility (PWRF)
Pretreatment Improvements Phase 2: Winter Storage project.
63 - 71 (b) *Resolution - Setting a Public Hearing Date for Big Apple Travel
Stop Street Vacation - Portion of Rainier Ave.
MOTION: I move to approve Resolution No.4084, setting 7:00 PM,
September 7, 2021 as the time and date for a public hearing to consider
the vacation of a portion of Rainier Avenue.
10. UNFINISHED BUSINESS
72 - 74 (a) Danilyuk Short Plat Sewer Service Requirement Appeal (APPL
2021-001) Continued from July 19, 2021 Council Meeting
CONTINUE THE APPEAL HEARING
MOTION: I move to continue the Appeal Hearing until the August 16,
2021 Regular Council Meeting.
11. NEW BUSINESS
12. MISCELLANEOUS DISCUSSION
13. EXECUTIVE SESSION
14. ADJOURNMENT
15. ADDITIONAL NOTES
(a) (RC) Roll Call Vote Required
* Item not previously discussed
Q Quasi-Judicial Matter
MF# “Master File #....”
75 - 80 (b) Adopted 2020-2021 Council Goals (Reference Only)
Page 3 of 80
This meeting is broadcast live on PSC-TV Channel 191 on
Charter/Spectrum Cable in Pasco and Richland and streamed at
www.pasco-wa.gov/psctvlive.
Audio equipment available for the hearing impaired; contact the
Clerk for assistance.
Servicio de intérprete puede estar disponible con aviso. Por favor
avisa la Secretaria Municipal dos días antes para garantizar la
disponibilidad. (Spanish language interpreter service may be
provided upon request. Please provide two business day's notice
to the City Clerk to ensure availability.)
Page 4 of 80
AGENDA REPORT
FOR: City Council July 28, 2021
TO: Dave Zabell, City Manager City Council Regular
Meeting: 8/2/21
FROM: Debby Barham, City Clerk
Administrative & Community Services
SUBJECT: Approval of Meeting Minutes
I. REFERENCE(S):
7.19.21 & 7.26.21 Draft Council Minutes
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
To approve the minutes of the Pasco City Council Meeting held on July 19, 2021
and Workshop held on July 26, 2021.
III. FISCAL IMPACT:
None
IV. HISTORY AND FACTS BRIEF:
V. DISCUSSION:
Page 5 of 80
MINUTES
City Council Regular Meeting
7:00 PM - Monday, July 19, 2021
City Council Chambers & GoToWebinar
CALL TO ORDER
The meeting was called to order at 7:00 PM by Saul Martinez, Mayor.
ROLL CALL
Councilmembers present: Ruben Alvarado, Blanche Barajas, Craig
Maloney, Saul Martinez, David Milne, and Zahra Roach.
Absent: Pete Serrano
Staff present: Dave Zabell, City Manager; Adam Lincoln, Deputy City
Manager; Colleen Chapin, Human Resources Director; Eric Ferguson,
City Attorney; Bob Gear, Acting Pubic Works Director John Millan, Fire
Chief; Ken Roske, Police Chief; Richa Sigdel, Finance Director; Rick
White, Community & Economic Development Director; and Debby
Barham, City Clerk.
The meeting was opened with the Pledge of Allegiance.
CONSENT AGENDA
Approval of Meeting Minutes
To approve the minutes of the Pasco City Council Meeting held on July
6, 2021 and Special Meeting & Workshop held on July 12, 2021.
Bills and Communications
To approve claims in the total amount of $5,726,969.61 ($3,938,036.05
in Check Nos. 242640-242881; $844,075.55 in Electronic Transfer Nos.
832473-832475, 832477-832482, 832576; $28,670.32 in Check Nos.
53627-53664; $916,187.69 in Electronic Transfer Nos. 30162927-
30163457).
Page 1 of 6Page 6 of 80
To approve bad debt write-off for Utility Billing, Ambulance, Cemetery,
General Accounts, Miscellaneous Accounts, and Municipal Court (non-
criminal, criminal, and parking) accounts receivable in the total amount of
$141,052.99 and, of that amount, authorize $0.00 to be turned over for
collection.
Resolution - Sole Source Approval - Citywide Traffic Signal
Improvements Phase Two Project
To approve Resolution No. 4077, waiving the competitive bidding
requirements and approving specifications requiring specific sole sourced
components of the traffic signal system for the Traffic Signal
Improvements City-Wide Phase Two Project.
Resolution - $5M Drinking Water State Revolving Fund Loan - West
Pasco Water Treatment Plant (WPWTP) Expansion Project, Phase 1
To approve Resolution No. 4078, authorizing execution of a $5 Million
dollar loan agreement with the Washington State Department of Heal th
(WSDOH) for the West Pasco Water Treatment Plant (WPWTP)
Expansion Phase One project.
(RC) MOTION: Mayor Pro Tem Barajas moved to approve the Consent
Agenda as read. Mr. Milne seconded. Motion carried by unanimous Roll
Call vote.
VISITORS - OTHER THAN AGENDA ITEMS
Mr. Morales, owner of Havana Cafe in downtown Pasco, WA expressed
frustration regarding the closing of his restaurant due to code
enforcement issues. He also asked how the Latin Business Association
(LBA) was allowed to close off four (4) City blocks in downtown Pasco for
a recent LBA event.
Ms. Marquez Sital, Director of Mission Delivery for the Girl Scouts of
Eastern Washington and Northern Idaho, provided a brief overview
regarding the Girl Scouts organization relating to both the traditional and
pathfinding programs.
Ms. Estrada, Pasco resident and DPDA Board member, commented on
Mr. Morales frustrations.
Mr. Bauman, Franklin County resident, expressed concern regarding Mr.
Morales' frustrations. He stated that he supported the removal of C -2
Zoning within the City of Pasco.
Mr. Maloney asked Mr. Ferguson and Mr. White respectively to explain
the "gifting of public funds" and the "International Fire Codes," and both
Page 2 of 6Page 7 of 80
provided an brief explanation of the purpose and legal requirements of
each item. Mr. Maloney then commented on the C-2 Zoning issue.
Mr. Milne also commented on Havana Cafe and the code enforcement
issues with its building.
Ms. Marvin, Franklin County resident, commented on the Columbia River
shoreline and the potential to add shoreline parks. She asked Council to
consider the purchase of the shoreline property currently for sale and
asked the City to delay the sale of that property so that the City could
develop a pocket park along the shoreline.
Mr. Zabell described the property up for sale and the current bid amount.
He noted that the City does not own the property for sale and cannot delay
the sale of the property and he briefly discussed that a consultant, hired
to updated the Parks & Recreation Master Plan will also be assessing
opportunities for river front development within the City and its Urban
Growth Area.
REPORTS FROM COMMITTEES AND/OR OFFICERS
Mr. Alvarado, commented on the Benton Franklin Council of
Governments meeting he recently attended.
ORDINANCES AND RESOLUTIONS NOT RELATING TO HEARINGS
Public Meeting & Resolution - Accepting a Notice of Intent to
Commence Annexation Proceedings (ANX 2021-003)
Mr. White provided a brief report on the proposed notice of intent to
commence an annexation into the City of Pasco.
Mr. Maloney asked if the other two (2) property owners were in favor of
this annexation and how the property will be developed and if it includes
plans for additional housing.
Mr. White stated that the other property owners were supporting this
annexation and that there were plans for housing development. He noted
that currently there was little capacity for sewer to that area and given
time there will be sewer available for the area.
Mr. Bauman stated that he was representing some of the property owners
of the proposed annexation and he expressed support for initiating this
annexation process.
Mr. Zabell provided clarification regarding the future development of the
sewer system stating that staff has had discussions with the property
Page 3 of 6Page 8 of 80
owners and the sewer line would be accomplished through a conveyance
process, such as local improvement districts or some other method to
convey the sewer line to the City's Waster Water Treatment Plant.
MOTION: Mayor Pro Tem Barajas moved the City Council approve
Resolution No. 4079, accepting a notice of intent to commence
annexation proceedings for the Olberding & Farm 2005 annexation,
providing a determination on the boundary to be annexed, and whether
simultaneous zoning and the assumption of bonded indebtedness will be
required. Mr. Maloney seconded. Motion carried unanimously.
Resolution - Professional Services Agreement with RH2 Engineering
for Process Water Reuse Facility (PWRF) Pretreatment
Improvements - Phase 1: Potable Water & Electrical Improvements
Acting Public Works Director Millan introduced Capital Improvement
Projects Manager Serra who provided a brief overview of the proposed
Professional Services Agreement with RH2 Engineering for the first
phase pretreatment improvements for the Process Water Reuse Facility
(PWRF).
Mr. Maloney asked about the status of the solid waste removal and if th e
odor associated with the PWRF has diminished.
Mr. Zabell and Ms. Serra discussed the improvements completed and still
in process for the PWRF and that the odor has diminished as a result of
the removal of the waste material.
MOTION: Mayor Pro Tem Barajas moved to approve Resolution No.
4080, authorizing execution of the Professional Services Agreement
(PSA) by the City Manager with RH2 Engineering for the Process Water
Reuse Facility (PWRF) Improvements Project – Phase 1: Potable Water
& Electrical Improvements project. Mr. Alvarado seconded. Motion carried
unanimously.
UNFINISHED BUSINESS
Danilyuk Short Plat Sewer Service Requirement Appeal (APPL 2021-
001) Continued from June 21, 2021 Council Meeting
Mr. Ferguson announced the rules for a quasi-judicial procedure to
Council before proceeding forward on the public appeal hearing for the
sewer service requirement for the undeveloped property owned by
Anatoliy "Tony" Danilyuk and Vitaliy Synyuk. Mr. Ferguson asked if any
Councilmembers received or sent any communications with parties either
for or against the topic of this public appeal hearing.
Page 4 of 6Page 9 of 80
Mayor Martinez disclosed that he met with Mr. Danilyuk recently at the
boat launch and they only mentioned that this appeal was coming forward
to a Council meeting. He also received an email that was listed as Exhibit
G in the agenda report. He stated that he could still be impartial regarding
this appeal hearing.
Mr. Maloney and Mr. Alvarado disclosed that they received an email that
was listed as Exhibit G in the agenda report. They stated that they could
still be impartial regarding this appeal hearing.
Mr. Milne disclosed that that he received the same email as the other
Councilmembers and responded asking for additional information, which
he received. He stated that he could still be impartial regarding this appeal
hearing.
Mayor Pro Tem disclosed that that she received the same email as the
other Councilmembers but had not read the email. She stated that she
could still be impartial regarding this appeal hearing.
Mr. Ferguson stated that if there was anyone in the audience that would
like to challenge any Councilmember's statement that they need to come
forward at this time.
No one challenged the Councilmembers' statements.
Mr. White provided a brief report related to the short plat sewer service
requirement, the status of the appeal based on the property use and then
announced staff's recommendation that Council deny the appeal to waive
the sewer requirement.
Mr. Danilyuk and Mr. Synyuk explained that they purchased a property to
realize their dream of subdividing it into two to three lots and have their
families live next to each other. Mr. Danilyuk expressed concern about
the high cost for running a sewer line to the properties and asked Council
to allow them to place septic systems on the lots.
Council and staff continued to discuss the appeal and the placement of a
sewer line to the property.
Mr. Zabell suggested that Council table this item for a few more weeks to
allow staff an opportunity to determine if an alternative route for the sewer
line to the appellants property is feasible.
MOTION: Mayor Pro Tem Barajas moved to continue the public appeal
hearing to the August 2, 2021 Council meeting. Mr. Maloney seconde d.
Motion carried unanimously.
Page 5 of 6Page 10 of 80
MISCELLANEOUS DISCUSSION
Mr. Zabell shared with Council the recent death of Pasco Police
Department's longstanding Reserve Officer Paul Brunner and expressed
sympathy to Mr. Brunner's family, stating it was a great loss to the Pasco
Police Department as well.
Police Chief Roske also expressed sorrow for the loss of Mr. Brunner.
Mr. Zabell announced that the next "Music & Movies in the Park" was
scheduled for Friday evening, July 23rd at Memorial Park, the Lampson
Cable Bridge Run registration was open, and the annual National Night
Out was scheduled for Tuesday evening, August 3, 2021.
Council and staff briefly discussed the Tri-Cities Water Follies scheduled
from July 23 to July 25 on the Columbia River and the duties Pasco's
Police, Fire and Facilities staff during this event.
Mayor Martinez commented on the tragic loss of a youth in a motorcycle
accident near Road 68 earlier in the day.
ADJOURNMENT
There being no further business, the meeting was adjourned at 8:17 PM.
PASSED and APPROVED this ____ day of ________________, 20__.
APPROVED: ATTEST:
Saul Martinez, Mayor Debra Barham, City Clerk
Page 6 of 6Page 11 of 80
MINUTES
City Council Workshop Meeting
7:00 PM - Monday, July 26, 2021
City Council Chambers & GoToWebinar
CALL TO ORDER
The meeting was called to order at 7:00 PM by Saul Martinez, Mayor.
ROLL CALL
Councilmembers present: Ruben Alvarado, Blanche Barajas, Craig
Maloney, Saul Martinez, and David Milne.
Councilmembers absent: Zahra Roach and Pete Serrano.
Staff present: Dave Zabell, City Manager; Adam Lincoln, Deputy City
Manager; Craig Briggs, Acting City Attorney; Jeff B riggs, Attorney; Richa
Sigdel, Finance Director; Rick White, Community & Economic
Development Director; Steve Worley, Public Works Director; and Debby
Barham, City Clerk.
The meeting was opened with the Pledge of Allegiance.
ITEMS FOR DISCUSSION
Railroad Quiet Zones Presentation
Mr. Worley introduced Tammy Wagner, Safety Specialist-Grade
Crossing, with the Federal Railroad Administration (FRA).
Ms. Wagner delivered the presentation regarding the Railroad's Quiet
Zones Policies and Procedures.
Council, Ms. Wagner and staff further discussed the noise issue from train
horns which included the following:
• The number of Quiet Zone designated railroad crossings within the
City of Pasco and where they are located.
• How to start the process for Quiet Zone designations and overview
of the costs involved.
Page 1 of 3Page 12 of 80
Questions about administrative costs from the FRA for initiating a
Quiet Zone.
• The process to update safety features for railroad crossings; Pasco
would need to work with the Washington Utility Transpo rtation
Commission.
• The BNSF Railroad Yard exemption from a Quiet Zone
designation.
Utility Extension in the Unincorporated Islands & Urban Growth Area
(UGA)
Mr. White provided a brief history of extending City utilities (water and
sewer) to unincorporated areas within the City's Urban Growth Area
(UGA) noting some specific examples of utility connections and a recent
request for potable City water from Spencer Estates Phase 4.
Mr. White encouraged discussion on the overall policy for City utility
extensions into the UGA, noting that the major consequence of
uncoordinated/unplanned growth within the UGA will create sprawl, which
is the most expensive form of development to provide with urban or
municipal services and results in a higher tax burden on all taxpayers in
order to fund such services. He provided a series of questions within the
agenda report to help start the discussion.
Council and staff discussed the policy for extending City utilities into the
unincorporated areas within the UGA, which resulted in Council stating
they desire to protect the current taxpayers and as new development
occurs it is the responsibility of those new developments/new
homeowners pay their fair share when hooking up to City utilities. A way
to accomplish that is through the annexation process. They also noted
that when feasible, the City should have utilities reasonably available
within the UGA to enable the developers/builders/home -owners the
opportunity to hook up to City utilities at the time of annexa tion or
afterward.
Resolution - Amendment No. 3 to Professional Services Agreement
for the West Pasco Water Treatment Plant Expansion Phase 1 with
RH2 Engineering
Mr. Worley provided an overview of the third amendment to the West
Pasco Water Treatment Plant Expansion Phase 1 Project PSA with RH2
Engineering. He also noted that there are two more phases, which will
increase treatment capacity to 12 million gallons per day (MGD).
Council and staff briefly discussed the proposed amendment and the
increased costs for specific projects.
Page 2 of 3Page 13 of 80
Resolution - Bid Rejection: Burns Road Pathway Phase 1 -
Broadmoor to Road 90 Project
Mr. Worley explained that both bids received for the Burns Road Pathway
Phase 1 project were well over the Engineers estimate, as well as the
budgeted funding available for the project and recommended that Council
reject all bids for this project and a new bid process will start at a later
date.
MISCELLANEOUS COUNCIL DISCUSSION
Mr. Zabell announced that the COVID-19 testing site located at Columbia
Basin College is currently performing over over 600 tests daily during this
past week as the newest COIVD-19 variant is infecting the population in
both Benton and Franklin Counties.
Mr. Maloney encouraged staff to contact the Washington State
Department of Health to continue the drive-through vaccination site as it
appears that Franklin County is one of the lowest vaccinated counties in
the state and the infections are on a rise.
EXECUTIVE SESSION
Council adjourned into Executive Session at 8:18 PM for approximately
15 minutes to establish the sales price or lease amount of real estate per
RCW 42.30.110 (c) and consider acquisition of real estate per RCW
42.30.110 (b) with the City Manager, Deputy City Manager, Community &
Economic Development Director and the City Attorney's Office staff.
Mr. Alvarado abstained from attending the Executive Session due to a
potential conflict of interest.
Mayor Martinez called the meeting back to order at 8:28 PM.
ADJOURNMENT
There being no further business, the meeting was adjourned at 8:28 PM.
PASSED and APPROVED this __ day of ________________, 20__.
APPROVED: ATTEST:
Saul Martinez, Mayor Debra Barham, City Clerk
Page 3 of 3Page 14 of 80
AGENDA REPORT
FOR: City Council July 29, 2021
TO: Dave Zabell, City Manager City Council Regular
Meeting: 8/2/21
FROM: Richa Sigdel, Finance Director
Finance
SUBJECT: Bills and Communications
I. REFERENCE(S):
Accounts Payable 08.02.21
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
To approve claims in the total amount of $3,818,203.49 ($2,037,861.79 in Check
Nos. 242882-243154; $858,332.96 in Electronic Transfer Nos. 832394-832412,
832414-832468, 832483-832511, 832514-832575, 832577-832582, 832585-
832614, 832617-832657, 832659-832706, 832712-832717, 832719;
$23,700.60 in Check Nos. 53665-53688; $898,225.36 in Electronic Transfer
Nos. 30163458-30164002; $82.78 in Electronic Transfer Nos. 809).
III. FISCAL IMPACT:
IV. HISTORY AND FACTS BRIEF:
V. DISCUSSION:
Page 15 of 80
REPORTING PERIOD:
August 2, 2021
Claims Bank Payroll Bank Gen'l Bank Electronic Bank Combined
Check Numbers 242882-243154 53665-53688
Total Check Amount $2,037,861.79 $23,700.60 Total Checks 2,061,562.39$
Electronic Transfer Numbers 832394-832412 30163458-30164002 809
832414-832468
832483-832511
832514-832575
832577-832582
832585-832614
832617-832657
832659-832706
832712-832717
832719
Total EFT Amount $858,332.96 $898,225.36 $82.78 $0.00 Total EFTs 1,756,641.10$
Grand Total 3,818,203.49$
Councilmember
1,076,316.23
23,930.64
1,386.58
3,620.11
61,402.29
1,625.12
724.98
29,893.17
1,984.38
4,066.30
525.10
0.00
602.45
9,749.86
161,640.29
221.15
HOTEL/MOTEL EXCISE TAX 12,361.96
0.00
58,717.36
602,627.03
52,571.78
0.00
4,860.98
0.00
180,967.48
5,450.51
1,522,957.74
GRAND TOTAL ALL FUNDS:3,818,203.49$
The City Council
July 15 - July 28, 2021
C I T Y O F P A S C O
Council Meeting of:
Accounts Payable Approved
City of Pasco, Franklin County, Washington
We, the undersigned, do hereby certify under penalty of perjury the materials have been furnished, the services rendered or the labor performed as described
herein and the claim is a just, due and unpaid obligation against the city and we are authorized to authenticate and certify to such claim.
Dave Zabell, City Manager Darcy Buckley, Finance Manager
We, the undersigned City Councilmembers of the City Council of the City of Pasco, Franklin County, Washington, do hereby certify on this
2nd day of August, 2021 that the merchandise or services hereinafter specified have been received and are approved for payment:
Councilmember
SUMMARY OF CLAIMS BY FUND:
GENERAL FUND
STREET
RIVERSHORE TRAIL & MARINA MAIN
C.D. BLOCK GRANT
MARTIN LUTHER KING COMMUNITY CENTER
AMBULANCE SERVICE
CEMETERY
ATHLETIC PROGRAMS
GOLF COURSE
SENIOR CENTER OPERATING
MULTI-MODAL FACILITY
EQUIPMENT RENTAL - OPERATING BUSINESS
SPECIAL ASSESSMENT LODGING
LITTER ABATEMENT
REVOLVING ABATEMENT
ECONOMIC DEVELOPMENT
STADIUM/CONVENTION CENTER
LID
GENERAL CAP PROJECT CONSTRUCTION
UTILITY, WATER/SEWER
EQUIPMENT RENTAL - OPERATING GOVERNMENTAL
EQUIPMENT RENTAL - REPLACEMENT GOVERNMENTAL
EQUIPMENT RENTAL - REPLACEMENT BUSINESS
MEDICAL/DENTAL INSURANCE
FLEX
PAYROLL CLEARING
Page 16 of 80
AGENDA REPORT
FOR: City Council July 22, 2021
TO: Dave Zabell, City Manager City Council Regular
Meeting: 8/2/21
FROM: Steve Worley, Director
Public Works
SUBJECT: Resolution - Amendment No. 3 to Professional Services Agreement for
the West Pasco Water Treatment Plant Expansion Phase 1 with RH2
Engineering
I. REFERENCE(S):
Resolution
Amendment
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
MOTION: I move to approve Resolution No._____, authorizing execution of
Amendment No. 3 for the Professional Services Agreement (PSA) with RH2
Engineering, (WPWTP) Plant Treatment Water West the for Inc. Pasco
Improvements.
III. FISCAL IMPACT:
Original PSA $ 646,574.00
Amendment No. 1 $ 19,075.00
Amendment No. 2 $ 0
Amendment No. 3 (proposed) $ 99,731.00
Revised Total Budget $ 765,380.00
This project is funded through utility rates which are servicing a $5 million low -
interest loan from the Washington State Department of Health (DOH).
The total estimated cost for the Phase 1 project is $9,800,000. The estimated
combined cost of all three phases to increase treatment capacity to 12 million
gallons per day (MGD) is $20,100,000.
Page 17 of 80
IV. HISTORY AND FACTS BRIEF:
The City of Pasco (City) contracted with RH2 Engineering, Inc. (RH2) in June of
2020 to provide professional services to design and assist with permitting to
affect the expansion of the West Pasco Water Treatment Plant (WPWTP) from
6 MGD to 12 MGD capacity.
Subsequent to the initial PSA, two amendments have been approved for the
project:
• Amendment No. 1: This amendment included services to perform a
hydraulic transient analysis for the current system and for planned system
expansions. The original plant design did not include this analysis as
previously thought, and is necessary as sudden closure of valves to
protect the filter banks could produce a detrimental pressure wave
through the system with potential to damage other components of the
system.
• Amendment No. 2: As the technical memorandum for the preliminary
design was being developed, a more comprehensive project breadth was
identified. For strategic purposes relating to financing, cash flow, project
management capacity, ease of construction and sequencing of work, the
planned and necessary expansion of the facility to 12 MGD has been into
divided into three (3) consecutive projects, or phases. This no cost
amendment provided scope clarification and documented the decision to
focus the design on Phase 1 improvements.
• Amendment No. 3 (proposed): As the Phase 1 project progressed to
60% design, and not surprisingly given the scope and complexity of this
project, a requiring learned slight has information additional been
expansion of the initial scope, e.g.; DOH membrane filtration treatment
regulatory updates, state funding requirements, project site layout
modifications, and permitting which were unknown at the time of the initial
PSA.
V. DISCUSSION:
This item was discussed at the July 26, 2021 Council Workshop meeting.
Staff recommends approval of Amendment No. 3 to the Professional Services
Agreement with RH2 Engineering, Inc. for the WPWTP Expansion Phase 1 in
the amount of $99,731.00.
Page 18 of 80
Resolution – PSA Amendment No. 3 - RH2 Engineering, Inc.
for WPWTP Improvements – Page 1
RESOLUTION NO. _______
A RESOLUTION AUTHORIZING EXECUTION OF AMENDMENT
NO. 3 FOR THE PROFESSIONAL SERVICES AGREEMENT (PSA) WITH RH2
ENGINEERING, INC., FOR THE WEST PASCO WATER TREATMENT
PLANT IMPROVEMENTS (WPWTP).
WHEREAS, the City and RH2 Engineering, Inc. entered into a Professional Services
Agreement on 7/14/2020 to provide engineering services with respect to the WPWTP
Improvements Project; and
WHEREAS, the City and the RH2 Engineering, Inc. entered into the first amendment to
PSA No. 20-021 on December 21, 2020 for additional design engineering services in the amount
of $19,075; and
WHEREAS, the City and the RH2 Engineering, Inc. entered into the second amendment
to PSA No. 20-021 on May 13, 2021 for a revised scope of work (with no fee increase) to focus
on the 12 million gallon per day Phase 1 improvements; and
WHEREAS, in accordance with Pasco’s Purchasing Policy and Procedures, the amount
of the first contract amendment and the proposed cost of this third amendment exceeds 15% of
the original contract amount of $646,574 and thus requires Council approval; and
WHEREAS, the parties agree that all remaining terms and conditions of the PSA
(Agreement No. 20-021) not inconsistent with this third amendment, shall remain in full force and
effect.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PASCO, WASHINGTON:
Sections 1. The compensation for this amendment is based on a time and materials basis
and is not to exceed the amount of $99,731.00 for a total contract amount of $765,380.00.
Section 2. The City Council of the City of Pasco hereby authorizes the City Manager for
the City of Pasco to execute Amendment No. 3 with RH2 Engineering, Inc. to PSA for the WPWTP
Improvements, a copy of which is attached hereto and incorporated herein by this reference as
Exhibit A; and to make minor substantive changes as necessary to execute the Agreement; and
Be It Further Resolved that this Resolution shall be in full force and effect upon adoption.
Page 19 of 80
Resolution – PSA Amendment No. 3 - RH2 Engineering, Inc.
for WPWTP Improvements – Page 2
PASSED BY the City Council of the City of Pasco, Washington this ____ day of August, 2021.
________________________________
Saul Martinez
Mayor
ATTEST: APPROVED AS TO FORM:
_____________________________ ___________________________
Debra Barham, CMC Kerr Ferguson Law, PLLC
City Clerk City Attorney
Page 20 of 80
Amendment No. 3 to Professional Services Agreement Page 1
RH2 Engineering, Inc.
16008 – West Pasco Water Treatment Plant Improvements
AMENDMENT NUMBER 3 to
PROFESSIONAL SERVICES AGREEMENT
16008 – West Pasco Water Treatment Plant Improvements
AGREEMENT NO. 20-021
WHEREAS, the City and RH2 Engineering, Inc. entered into a Professional Services
Agreement on 7/14/2020 to provide engineering services with respect to the West Pasco Water
Treatment Plant Improvements Project.
WHEREAS, the City and the RH2 Engineering, Inc. entered into the first amendment to
the Professional Services Agreement No. 20-021 on December 21, 2020; and
WHEREAS, the City and the RH2 Engineering, Inc. entered into the second amendment
to the Professional Services Agreement No. 20-021 on May 13, 2021; and
WHEREAS, the parties agree that all remaining terms and conditions of the PSA
(Agreement No. 20-021) not inconsistent with this third amendment, shall remain in full force
and effect.
NOW, THEREFORE, this agreement is amended to allow RH2 Engineering, Inc. to
provide additional design engineering services and to add additional time of performance
described within Exhibit A.
1.Scope of Work:
See Exhibit A.
2.Fee:
The compensation for this amendment is based on a Time and Materials Basis and is
not to exceed the amount of $99,731.00 for a total contact amount of $765,380.00.
please refer to Exhibit B for the breakdown of hours.
3.Time of performance:
The services shall now be complete for the project on or before 6/30/2022.
DATED THIS _______ DAY OF _____________, 2021.
CITY OF PASCO: CONSULTANT
City of Pasco RH2 Engineering, Inc.
Steve Worley, Public Works Director Paul Cross, PE – Project Manager
Exhibit A
Page 21 of 80
1
Scope of Work
Amendment No. 3
City of Pasco
West Pasco Water Treatment Plant Improvements
12 MGD Expansion Phase 1
Additional Design and Permitting
July 2021
Background
The City of Pasco (City) originally contracted with RH2 Engineering, Inc., (RH2) in June of 2020 to
provide professional services to expand the West Pasco Water Treatment Plant (WPWTP) from
6 million gallons per day (MGD) to 12 MGD capacity, including preliminary design, design, and
permitting associated with these improvements. The main preliminary design deliverable was a
technical memorandum, which was then modified to be the Washington State Department of Health
(DOH) Project Report submittal.
The City’s 2020 through 2025 Capital Improvement Plan (CIP) included $645k for “design” of the
WPWTP improvements and $3.975M for construction, which was identified as fully funded by City
Utility Rates. The proportion of indirect fees to estimated construction costs at that time was
16.2 percent, as shown in the table that follows.
City’s Original Funding (CIP) WPWTP Improvements
Design Budget $645,000
Construction Budget $3,975,000
Total Project Budget $4,620,000
Percentage of Design Budget to Construction 16%
As RH2 was scoping this project, including predesign, design, and permitting, there were many
unknown aspects of the design. While the initial approach was to only complete predesign, the City
decided, for contract process simplification, to contract for the entire project using a projected scope
of work. RH2’s total fee for predesign, design, and permitting was for $646k, and was based on the
projected scope of improvements and construction costs.
A draft of the Proposed Improvements and Design Criteria Technical Memorandum was completed
in October 2020 by RH2 and included core upgrades (i.e. raw and finished water pumps, additional
membrane racks, and process residuals handling system) and non-capacity upgrades (i.e. chemical
feed upgrades, heating, ventilation, and air conditioning (HVAC), supervisory control and data
acquisition (SCADA), and raw water purge) for the 12 MGD expansion. Core upgrades were estimated
to be a total construction cost of $12.51M, with $500k for non-capacity upgrades. With construction
EXHIBIT A
Page 22 of 80
City of Pasco Amendment No. 3
West Pasco Water Treatment Plant 12 MGD Expansion Phase 1 Exhibit A
Additional Design and Permitting Scope of Work
2
costs growing, RH2 assisted the City with applying for a DOH Drinking Water State Revolving Fund
(DWSRF) loan to obtain more funds for these improvements.
RH2 then reorganized the technical memorandum to logically split up the 12 MGD expansion project
into multiple phases, as well as plan the 18 MGD expansion to conceptually estimate this cost. The
phases of the project are as follows.
•Phase 1: WPWTP Treatment Capacity Upgrades ($7.78M)
o Adds two strainers
o Adds two membrane racks
o Adds a strainer and membrane rack residuals recovery system
o Adds all non-capacity functionality upgrades for the WPWTP
•Phase 2: Additional Pumping Capacity and Power Redundancy ($6.88M)
o Adds one Intake Pump Station (IPS) pump
o Adds two 3 MGD Zone 3 pumps
o Converts the existing backup WPWTP power generator for the IPS
o Adds a 2 megawatt generator dedicated to the WPWTP and its future expansion
o Adds raw water purge functionality
•Phase 3: Pumping Redundancy ($1.01M)
o Adds one IPS pump
o Adds one 6 MGD Zone 3 pump
•18 MGD Future Plant Expansion ($6.55M)
o Adds one IPS pump
o Adds two membrane racks
o Expands the strainer and membrane rack residuals recovery system for redundancy
o Adds two Zone 1 pumps to the new high service pump station (to replace the existing
Zone 1 pumps in the treatment building)
o Adds one 6 MGD Zone 3 pump
As RH2 proceeded with the 30-percent and 60-percent design phases, further modifications to the
Phase 1 project arose from City staff comments on additional plant operational changes and site
layout modifications. RH2 also needed multiple negotiations with DOH on modifications to the
existing filter skids to meet current standards and on the filter to waste system details, and continued
to update the overall site plan to accommodate future improvements. As a result of the increased
site impervious areas, a more extensive stormwater report than anticipated was added to the project
scope. As a result of the DWSRF funding, the City asked RH2 to add a cultural resources sub consultant
Page 23 of 80
City of Pasco Amendment No. 3
West Pasco Water Treatment Plant 12 MGD Expansion Phase 1 Exhibit A
Additional Design and Permitting Scope of Work
3
to the contract. The City is also adding a third-party constructability review, and RH2 will need more
time to prepare and respond to this previously unscoped review.
While the project’s scope has grown in the predesign phase and the design phase through
60-percent, RH2’s predesign, design, and permitting fees have remained unchanged. This
amendment provides for additional design, permitting, and subconsultant fees to cover these
changes.
Task 2 (A)– Final Design Additional Services
Task 2 is amended to add four hundred fifty-six (456) hours for additional final design services,
including the following:
•Additional site/civil design based on changes to accommodate future improvements and
additional site access flexibility.
•Additional mechanical design to provide additional operations and maintenance
modifications, extensive piping modifications to comply with new requirements from DOH,
and further modifications to the PALL membrane systems and residuals recycling systems.
•Additional structural design to add additional bridge crane systems and modifications to
structures.
•Additional electrical design for site lighting and other process modifications.
•One (1) additional review process for preparing for and responding to a third-party
constructability review.
Task 3 (A)– Permitting Additional Services
Task 3 is amended to add forty-four (44) hours to cover additional permitting services, including the
following:
•Retain and manage a subconsultant to perform the required cultural review of the site per
the DWSRF requirements.
•Develop a stormwater report for the more extensive site improvements and impervious area
for review and approval by the City.
Page 24 of 80
EXHIBIT B
Fee Estimate
City of Pasco
Amendment No. 3
West Pasco Water Treatment Plant Expansion
Additional Design and Permitting
Jul-21
Description Total
Hours Total Labor Total Subconsultant Total Expense Total Cost
Classification
Task 2 Additional Final Design 456 74,682$ -$ 12,201$ 86,883$
Task 3 Additional Permitting 44 7,488$ 4,974$ 386$ 12,848$
PROJECT TOTAL 500 82,170$ 4,974$ 12,587$ 99,731$
(A)
(A)
Page 25 of 80
AGENDA REPORT
FOR: City Council July 22, 2021
TO: Dave Zabell, City Manager City Council Regular
Meeting: 8/2/21
FROM: Steve Worley, Director
Public Works
SUBJECT: Resolution - Bid Rejection: Burns Road Pathway Phase 1 - Broadmoor to
Boulevard (Road 100) to Road 90 Project
I. REFERENCE(S):
Resolution
Bid Tabulations
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
MOTION: I move to approve Resolution No. ______, rejecting all bids, for Bid
No. 20012, for the Burns Road Pathway Phase 1 project (Broadmoor Boulevard
[Road 100] to Road 90).
III. FISCAL IMPACT:
No fiscal impact is anticipated.
Adopted Budget $ 171,000
Available Construction
Budget $ 124,000
Construction Costs
- based on 2021 low bid
$ 357,000 (bid, construction management
& contingency)
Budget (deficit) $ (233,000)
IV. HISTORY AND FACTS BRIEF:
A request for bids was issued on June 21, 2021 (Bid No. 20012) for the Burns
Road Pathway Phase 1 Project. Two (2) bids were received and opened on July
13, 2021. The lowest responsive bidder was C&E Trenching, Inc. with a bid of
$304,617.57. This is considerably higher than the remaining project budget of
$124,000 and the Engineer’s final design estimate of $189,420.12. The second -
lowest bidder was ESF Solutions with a bid of $324,532.64.
Page 26 of 80
City staff reviewed the bid tabulation and did not find any irregularities. It was
observed that unit prices were consistently higher than the engineer’s estimate,
particularly for items consisting mainly of labor and equipment. These types of
costs fluctuate significantly based on bid climate and increase substantially when
contractors are busy with other projects.
After careful review, the City has determined that awarding the project is not in
the City’s best interest and recommends rejecting all bids.
V. DISCUSSION:
This item was discussed at the July 26, 2021 Council Workshop meeting.
Staff recommends moving forward with the proposed Resolution rejecting all
bids for the Burns Road Pathway Phase 1 Project and authorize the City
Manager to issue a new call for bids at a later date.
Page 27 of 80
Resolution –Bid Rejection for Burns Road Pathway Phase 1
RESOLUTION NO. _________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PASCO,
WASHINGTON, REJECTING ALL BIDS FOR BID NO. 20012 FOR THE
BURNS ROAD PATHWAY PHASE 1 PROJECT (BROADMOOR BLVD. [RD.
100] TO RD. 90)
WHEREAS, the City of Pasco has an identified capital improvement public works project
described as the Burns Road Pathway Phase 1 Project; and
WHEREAS, the City solicited sealed public bids for this capital improvement public
works project, identified as Bid No. 20012 Burns Road Pathway Phase 1 Project; and
WHEREAS, on July 13, 2021 at 2:00 p.m., two (2) bids were received and opened by the
City; and
WHEREAS, the two (2) bids that were received are considerably higher than the available
budget for this project, the lowest being C&E Trenching at $304,617.57 and the highest being ESF
Solutions at $324.5K, with and Engineers estimate at $189,420.12; and
WHEREAS, after careful review, the City has determined that none of the bids were in
the City’s best interest to award; and
WHEREAS, pursuant to RCW 35.23.352(1), the City Council may, by resolution, reject
all bids and authorize further calls for bids in the same manner as the original call.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PASCO, WASHINGTON:
That all bids received for Bid No. 20012: The Burns Road Pathway Phase 1 Project are
hereby rejected, and the City Manager is hereby authorized to revise and make further calls for
bids in the same manner as the original call for this project; and
Be It Further Resolved that this Resolution shall take effect and be in full force
immediately upon passage by the City Council.
Page 28 of 80
Resolution –Bid Rejection for Burns Road Pathway Phase 1
PASSED BY the City Council of the City of Pasco, Washington this __ day of August
2021.
Saul Martinez
Mayor
ATTEST: APPROVED AS TO FORM:
_____________________________ ___________________________
Debra Barham, CMC Kerr Ferguson Law, PLLC
City Clerk City Attorney
Page 29 of 80
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AGENDA REPORT
FOR: City Council July 1, 2021
TO: Dave Zabell, City Manager City Council Regular
Meeting: 8/2/21
FROM: Richa Sigdel, Finance Director
Finance
SUBJECT: General Fund Monthly Report - June 2021
I. REFERENCE(S):
General Fund Report
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
N/A
III. FISCAL IMPACT:
N/A
IV. HISTORY AND FACTS BRIEF:
Attached is the monthly financial update through June 2021 regarding the
General Fund, the City's major fund. The administration provides quarterly
reports to Council for other non-major funds.
V. DISCUSSION:
With exception of COVID-19 testing and vaccination efforts undertaken by the
City and reimbursed by the Washington State Department of Health and Benton
Franklin Health District, there are no major variances to the approved budget
anticipated at this date. We do not expect to see major variances thi s early in
the biennium. Staff is monitoring the impacts of COVID -19 on operational costs
and new funding opportunities that can help mitigate such efforts.
The City received over $8.7 million of the $17.4 million allocated through the
American Rescue Plan Act of 2021 on June 8, 2021. The revenue is included in
this report. The remainder of the balance is expected to be received later in the
year. The funds must be appropriated by December 31, 2024 and expended by
Page 31 of 80
December 31, 2026, or subsequently returned to the federal treasury. For more
details please visit MRSC American Rescue Plan. Approximately $2,794,000 will
be allocated by end of July on various items approved/discussed by the Council.
Attached to the financial report is a list of contracts over $100,000 and under
$300,000 executed administratively during the month of June. Donations to the
City which were received during this reporting period are attached. While not
previously reported here, donated infrastructure is not a new nor unusual
situation. Typically, the City receives the notice of the value of donated
infrastructure as part of our year-end process. However, changes have allowed
us to receive information throughout the year. With this change, we are sharing
this report. Upon completion of a subdivision, the developer provides asset
information and related value to the City. The items are added to our
infrastructure. From the point of gifting forward, the assets become the
responsibility of the City to maintain and ultimately replace.
Page 32 of 80
Fund NameFund DescriptionReport MonthJune, 2021Elapsed Time24%2017-2018 Actual2019-2020 Actual2021-2022 Adjusted Budget2021-2022 Actual2021-2022 ProjectedVariance% of Biennial BudgetCommentsRevenuesTaxesProperty 16,316,052 21,767,256 22,947,637 6,504,714 22,947,637 0 28% Timing of disbursement from County. No variance expected.Sales 30,519,671 35,200,331 34,100,746 6,542,880 34,100,746 0 19% Timing of disbursement from State. Monitoring availability of inventory for construction and vehicles.Utility 18,995,895 22,036,029 22,584,924 4,829,302 22,584,924 0 21%Other 2,551,885 1,745,982 1,922,780 398,132 1,922,780 0 21% Gaming taxes. COVID-19 pandemic will impact revenue in 2021.Licenses & Permits 4,817,955 5,353,309 5,565,781 1,565,306 5,565,781 0 28% Expected to be higher than budgeted. Monitoring availability of invetory for construction projects.Intergovernmental 4,424,573 7,128,607 4,684,217 1,689,744 6,684,217 2,000,000 25% CBC West COVID-19 Testing Site grant reimbursements. ARPA8,732,156 8,732,156 8,732,156 100%Charges Goods & Services 14,318,019 14,759,968 15,641,239 3,805,604 15,641,239 0 24%Fines & Forfeits 1,731,795 1,980,386 2,546,354 419,041 2,546,354 0 16% No variance expected, Revenue is not linear in nature.Miscellaneous 2,388,542 2,153,354 1,455,910 480,042 1,455,910 0 33% No variance expected, Revenue is not linear in nature.Debt & Transfer In 870,298 23,837,412 1,636,290 711,275 1,636,290 0 43% No variance expected, Revenue is not linear in nature.Total Revenues 96,934,685 135,962,634 113,085,878 35,678,196 123,818,034 10,732,156 32%ExpendituresCity Council 236,451 237,480 298,771 53,134 298,771 0 18% Non labor budget that is not linear in nature.Municipal Court 2,962,894 3,247,659 3,770,737 865,170 3,770,737 0 23%City Manager 3,344,685 2,807,029 3,631,100 593,653 3,631,100 0 16% Non labor budget that is not linear in nature.Human Resources 0 0 1,724,093 254,170 1,724,093 0 15% No variance expected. Charging issues are being corrected for the first quarter.Police 33,063,355 34,581,074 37,305,876 8,336,364 37,305,876 0 22%Fire 15,535,448 16,245,559 16,689,415 4,958,485 17,389,415 700,000 29% Expenses related to vaccination site, Administrative & Community Services 14,873,303 15,402,365 19,105,744 4,088,425 19,105,744 0 21%Community & Economic Development 3,664,455 4,719,199 6,364,647 1,509,001 6,364,647 0 24%Finance 4,466,769 5,186,975 5,566,468 1,259,250 5,566,468 0 23%Engineering 3,282,535 3,485,296 2,867,773 674,424 2,867,773 0 24%Library 2,821,444 2,871,017 3,281,856 911,295 3,281,856 0 28% Timing of disbursement of funds to library. No variance expected.Non-Departmental 4,820,646 5,150,982 4,789,737 2,121,847 6,089,737 1,300,000 35% CBC West COVID-19 Testing Site activity, expenses reimbursed by BF Health District.Debt & Transfer Out 5,507,074 22,395,176 11,813,974 2,588,399 11,813,974 0 22% No variance expected if capital projects are on schedule.ARPA0 8,732,156 8,732,156 0% See attached list of ARPA action/ideas list.Total Expenditures 94,579,059 116,329,811 117,210,191 28,213,616 127,942,347 10,732,156 24%Status - LaborStatus - Non LaborAnticipated Future IssueGeneral FundLargest fund within the City portfolio. Taxes are major revenue sources and Public Safety salaries and benefits are major expenses within this fund.Expected to be on track.Expected to be on track.American Rescue Act - $8.7 million received on June 8, 2021.Page 33 of 80
-$20,000$0$20,000$40,000$60,000$80,000$100,000$120,000Jan 2021Feb 2021Mar 2021Apr 2021May 2021Jun 2021Jul 2021Aug 2021Sep 2021Oct 2021Nov 2021Dec 2021Jan 2022Feb 2022Mar 2022Apr 2022May 2022Jun 2022Jul 2022Aug 2022Sep 2022Oct 2022Nov 2022Dec 2022Thousands2021-2022 Cumulative General Fund Revenue & Expenditures2021-2022 Cumulative Revenue2021-2022 Cumulative Expense7-Yr Avg Revenue7-Yr Avg Expense$8.7M in ARPA FundingPage 34 of 80
Recipient Contract Type Description Contract Amount Amendment Contract Total Category Urban Flats Phase 3Madison Park Phase 7Road 84 & Massey DriveRebab Shelter Addition723 East B Street TOTALSPRICE PER UNITEXTENSION TOTALSHDR Engineering, Inc. LAG Agreement Argent Road Improvements (Argent Road & Road 36 Intersection) Phase 2 126,512 126,512 SEWERHDR Engineering, Inc. LAG Agreement Argent Road Widening (Saracento to Road 36) Phase 3 290,771 714,146 1,004,917 MAINS IN FEET 951 1,809 740 3,500 46 161,140 RH2 Engineering, Inc. Amendment No. 1 Northwest Irrigation System Study - Agreement No. 21-012 50,000 88,031 138,031 MANHOLES 3 10 13 2,113 27,463 NUMBER OF SERVICES 44 43 8 95 1,813 172,274 TOTALS360,876 City of Pasco DonationsWATERDonated By Donation Type DescriptionValueMAINS IN FEET 1,144 2,277 3,421 28 95,343 All State Insurance Game Stop Gift Cards Esports League Prizes50 FIRE HYDRANTS 2 5 7 2,735 19,146 Dairy Queen Coupons Mom & Sons 45 SERVICES 44 41 1 86 1,244 107,015 Washington Fruit Co. Apples Johnny Applessed645 NUMBER OF VALVES 10 14 24 907 21,778 Coca-Cola 125 - 7.5oz cokes/sprite Around Town Scavenger Hunt 63 TOTALS243,281 Moon Security Cash Free Family Swim Sponsorship 800 Christensen Inc Cash Teen Night at Pool200 STREETSWingstonp Coupons Around Town Scavenger Hunt 330 ASPHALT IN FEET 77,400 18,560 2,925 98,885 25 2,472,125 Pita Pit Coupons Around Town Scavenger Hunt 377 TRAFFIC SIGNALS- 125,000 - Bombshellz Coupons Around Town Scavenger Hunt 175 STREET CURBS IN FEET/ST/SW 2,593 4,080 1,160 165 7,998 13 103,974 Tumbleweeds Coupons Around Town Scavenger Hunt 540 STREET LIGHTS 5 7 3 15 1,545 23,175 Cherry Creek Radio Radio Ads Grand Old 4th 2,088 STOP SIGNS- 30 - Rolling Hills Chorus Cash Grand Old 4th-Bike Ride 400 MONUMENTS8 8 442 3,533 Trek Bikes Kennewick In-Kind GO4-Bike Ride200 TOTALS2,602,807 Greenies In-Kind GO4-Bike Ride200 Reborn Bikes In-Kind GO4-Bike Ride200 STORM DRAINLINES IN FEET227 227 31 7,135 CATCH BASINS 8 16 4 2 2 32 793 25,383 MANHOLES16 4 20 2,900 58,000 EXFILTRATION STORM DRAIN 175 749 304 1,228 60 73,680 DRYWELL2 2 3,000 6,000 TOTALS 170,197 IRRIGATIONLINES IN FEET 2,107 2,246 1,160 5,513 20 110,260 NUMBER OF VALVES 5 9 3 17 1,400 23,800 NUMBER OF SERVICES 36 47 16 99 21 2,039 TOTALS136,099 City of Pasco Monthly Tracking Report of Contracts/Purchases Over 100k and Under 300kCity of Pasco Infrastructure Donations (Year to Date Donations)Page 35 of 80
ARPA LIST$2,794,000Name Assigned to Agency Amount Contact Initiated Accepted NotesCompleted?Revenue Replacement?Council or CM ApprovedSuggested ByTBEX Adam Lincoln Visit Tri-Cities $25,000 Yes Yes Contract being executed in July In Progress No CM Approved CMSmall Business Assistance Adam Lincoln SBA $200,000 Yes Yes Discussion with partners ongoing In Progress No CM Approved CouncilCommunity Resource Specialist Angela Pashon City of Pasco $450,000 Yes Yes Position posted in July In Progress No CM Approved CouncilDowntown Master Planning Jacob Gonzalez City of Pasco $119,000 Yes Yes Contract being executed in July Done No CM Approved CouncilBusiness Assistance Richa Sigdel Chamber of Commerce $1,000,000 Yes Yes Details getting discussed Done No Council Approved CouncilUtility Assistance Richa Sigdel Franklin PUD/City of Pasco $1,000,000 Yes Yes Program started Done No Council Approved CouncilUtility Assistance Richa Sigdel Big Bend Electric $2,700 Yes No Minimal, no interest in program Done No No Need Council
Page 36 of 80
AGENDA REPORT
FOR: City Council July 14, 2021
TO: Dave Zabell, City Manager City Council Regular
Meeting: 8/2/21
FROM: Steve Worley, Director
Public Works
SUBJECT: *Resolution - Professional Services Agreement with RH2 Engineering -
Process Improvements Pretreatment (PWRF) Facility Reuse Water
Phase 2: Winter Storage
I. REFERENCE(S):
Resolution
Professional Services Agreement (PSA)
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
MOTION: I move to approve Resolution No. ________, authorizing the City
Manager to execute the Professional Services Agreement (PSA) with RH2
Engineering for the Process Water Reuse Facility (PWRF) Pretreatment
Improvements Phase 2: Winter Storage project.
III. FISCAL IMPACT:
Professional Services Agreement: $422,542.00
Funded by a low-interest pre-construction loan from the WA Public Works Board.
IV. HISTORY AND FACTS BRIEF:
City of Pasco performed a consultant selection process for the Process Water
Reuse Facility (PWRF) Pretreatment Improvements project in late 2019. The
scope of the Pretreatment improvements recommended in the PRWF Facility
Plan includes the following:
• Extension of site utilities, piping infrastructure, and fire protection
• Additional winter storage capacity
• Influent screening and primary treatment upgrades
• Modifying 35 MG pond to include equalization and aeration system
Page 37 of 80
RH2 Engineering (RH2) was determined to be the most qualified consultant for
this engineering work and was selected for this project.
In early 2020, the City contracted with RH2 for a Value Engineering (VE) analysis
of three process alternatives to address the short and long term needs of the
facility and its stakeholders. The results suggested a higher level of treatment
will be required to meet the project objective.
While the City continues to work with the food processor stakeholders on
defining the ultimate technologies for final pretreatment of the industrial
an as identified were improvements backbone wastewater, agricultural
immediate need. Stakeholders agreed to move forward with a phased approach.
Phase 1 of the Pretreatment Improvements, approved by Council on July 19,
2021, will provide potable water supply and fire protection along with upgraded
power supply for the PWRF.
To advance another Facility Plan recommendation, RH2 will also design Phase
2 for additional winter storage of Processor water. This will consist of lined
storage ponds with specific quantities and a configuration to be determined as
design progresses.
This expansion of winter storage capacity will allow extended operations for the
agricultural food processors and provide capacity for a new user of the PWRF.
The new pond(s) will be interconnected with the existing ponds that currently
have a combined storage capacity of 150MG. This supp lemental storage will
also provide more operational flexibility for winter operations and peak flow
events.
In 2019, Pasco received a $1,000,000 pre-construction loan for the PWRF from
the state Public Works Board (PWB). These funds will help with the design phase
of the PWRF improvements. In 2020, the City also received a $500,000 grant
from the Franklin County Economic Development fund (.09) for the PWRF
project. It also seems likely that the City will receive in 2021 an additional
$1,000,000 in Franklin County .09 funds to help with the construction phase of
the Phase 1 project.
V. DISCUSSION:
Staff recommends approval of the Professional Services agreement with RH2
Engineering for the Process Water Reuse Facility (PWRF) Pretreatment
Improvements Phase 2: Winter Storage project in the amount of $422,542.00.
Page 38 of 80
Resolution – PSA with RH2 Engineering - 1
RESOLUTION NO. _________
A RESOLUTION AUTHORIZING EXECUTION OF THE
PROFESSIONAL SERVICES AGREEMENT (PSA) BY THE CITY MANAGER
WITH RH2 ENGINEERING FOR THE PROCESS WATER REUSE FACILITY
(PWRF) PRETREATMENT IMPROVEMENTS – PHASE 2: WINTER
STORAGE PROJECT.
WHEREAS, the City desires to have certain services and/or tasks performed as set forth
below requiring specialized skills, training, equipment, and other supportive capabilities; and
WHEREAS, the City of Pasco has published an announcement of its Request for
Qualifications (RFQ) related to PWRF Pretreatment Improvements project in 2019 for
Architectural and Engineering services as required by RCW 39.80.030; and
WHEREAS, after a staff panel for the City of Pasco reviewed and scored responses from
three (3) firms and subsequently interviewed all firms, it determined the most highly qualified firm
to be RH2 Engineering pursuant to RCW 39.80.040; and
WHEREAS, the City of Pasco, pursuant to RCW 39.80.050(1), has negotiated a fair and
reasonable Professional Services Agreement with RH2 Engineering based on the estimated value
of the services including their scope, complexity, and professional nature; and
WHEREAS, the City of Pasco hereby finds that RH2 Engineering is the most highly
qualified firm to perform the necessary Architectural and Engineering services related to the
PWRF Pretreatment Improvements – Phase 2: Winter Storage Project, and the negotiated contract
is both fair and reasonable, for an amount not to exceed $422,542.00.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PASCO, WASHINGTON:
That the City Manager for the City of Pasco is hereby authorized to execute the
Professional Services Agreement with RH2 Engineering, a copy of which is attached hereto, and
incorporated herein by reference as Exhibit A, and to make minor substantive changes as
necessary to execute the Agreement; and
Be It Further Resolved that this Resolution shall be in full force and effect upon adoption.
Page 39 of 80
Resolution – PSA with RH2 Engineering - 2
PASSED by the City Council of the City of Pasco, Washington, this ___ day of August
2021.
_____________________________
Saul Martinez
Mayor
ATTEST: APPROVED AS TO FORM:
_____________________________ ___________________________
Debra Barham, CMC Kerr Ferguson Law, PLLC
City Clerk City Attorney
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Professional Services Agreement – RH2 Engineering, Inc. Agreement No. 21-039
Process Water Reuse Facility (PWRF) Improvements – Winter Storage Page 1 of 10
PROFESSIONAL SERVICES AGREEMENT
19055 - Process Water Reuse Facility Pretreatment Improvements Phase 2:
Winter Storage
Agreement No. 21-039
THIS AGREEMENT is made and entered into between the City of Pasco, a Washington
Municipal Corporation, hereinafter referred to as “City”, and RH2 Engineering, Inc., hereinafter
referred to as “Consultant,” on the _______ day of _________________, 2021.
RECITALS
WHEREAS, the City desires to have certain services and/or tasks performed as set forth
below requiring specialized skills, training, equipment, and other supportive capabilities; and
WHEREAS, the Consultant represents that it is qualified and possesses sufficient skills,
experience, equipment, and necessary capabilities, including: technical and professional expertise,
when required, to perform the services and/or tasks as set forth in this Agreement upon which the
City is relying.
WHEREAS, the City has, consistent with RCW 39.80, published an announcement related
to its need for Architectural and Engineering services, evaluated Consultant’s current performance
data, and has determined that Consultant is the most highly qualified firm to perform the
Architectural and Engineering services related to the Process Water Reuse Facility (PWRF)
Improvements project; and
WHEREAS, the City’s Public Works Director finds that the Agreement with Consultant
is both fair and reasonable in light of the duties to be performed, the Consultant’s performance
data, and the nature and complexity of the project.
NOW, THEREFORE, in consideration of the mutual covenants, and performances
contained herein, the parties agree as follows:
1.Scope of Services. The Consultant shall perform such services and accomplish such tasks,
including the furnishing of all labor, materials, facilities and equipment necessary for full
performance thereof, as identified and designated as Consultant’s Responsibilities
throughout this Agreement, and as more particularly described in Scope of Work detailed
in Exhibit A, attached hereto and incorporated herein (the “Project”).
2.Term. This Project shall begin on the execution date listed above and promptly be
completed by 12/31/2024.
3.Compensation and Payment.
3.1 Payment for services provided hereunder shall be made following the performance
of such services. Such payment shall be full compensation for work performed or
Exhibit A
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services rendered, and for all labor, materials, supplies, equipment, and incidentals
necessary to complete the Project.
3.2 No payment shall be made for any services rendered by the Consultant except for
services identified and set forth in this Agreement except as may be authorized by
a written supplemental agreement approved by the City.
3.3 The City shall pay the Consultant for work performed under this Agreement upon
timely submitted invoices detailing work performed and expenses for which
reimbursement is sought. The City shall approve all invoices before payment is
issued. Payment shall occur within thirty (30) days of receipt and approval of an
invoice.
3.4 The City shall pay the Consultant for all work performed and expenses incurred
under this Agreement, as follows.
☒ Hourly (Multiple Rate): Such rates as identified on Exhibit B, plus actual
expenses incurred as provided under this Agreement, but not to exceed a
total of $422,542.00 without the prior written authorization by the City.
4. Reports and Inspections.
4.1 The Consultant at such times and in such forms as the City may require, shall
furnish to the City such statements, records, studies, surveys, reports, data, and
information as the City may request pertaining to matters covered by this
Agreement.
4.2 The Consultant shall, at any time during normal business hours and as often as the
City or the Washington State Auditor may reasonably deem necessary, make
available for examination all of its records and data with respect to all matters
covered, directly or indirectly, by this Agreement and shall permit the City, or its
designated authorized representative to audit and inspect other data relating to all
matters covered by this Agreement. The City shall receive a copy of all audit
reports made by the agency or firm as to the Consultant’s activities. The City may,
at its discretion, conduct an audit at its expense, using its own or outside auditors,
of the Consultant’s activities which relate, directly or indirectly, to this Agreement.
Consultant shall be provided a copy of such reports.
4.3 The Consultant, during the term of this Agreement, shall obtain all permits and
registration documents necessary for the performance of its work and for the
execution of services at its own expense, and shall maintain its validity. Upon
request, the Consultant shall deliver to the City copies of these licenses, registration
documents, and permits or proof of their issuance or renewal.
4.4 Consultant shall maintain books, records and documents, which sufficiently and
properly reflect all direct and indirect costs related to the performance of this
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Agreement, and shall maintain such accounting procedures and practices as may be
necessary to assure proper accounting of all funds paid pursuant to this Agreement.
These records shall be subject, at all reasonable times, to inspection, review, or
audit as provided above.
4.5 The Consultant shall retain all books, records, documents or other material relevant
to this Agreement for three (3) years after its expiration. Consultant agrees that the
City, or its designee, shall have full access and right to examine any of said
materials at all reasonable times during this period.
5. Ownership and Use of Documents.
5.1 All research, tests, surveys, preliminary data, information, drawings and documents
made, collected, or prepared by the Consultant for performing the services subject
to this Agreement, as well as any final product, collectively referred to as “work
product,” shall be deemed as the exclusive property of the City, including copyright
as secured thereon. Consultant may not use them except in connection with the
performance of the services under this Agreement or with the prior written consent
of the City. Any prior copyrighted materials owned by the Consultant and utilized
in the performance of the services under this Agreement, or embedded in with the
materials, products and services provided thereunder, shall remain the property of
the Consultant subject to a license granted to the City for their continued use of the
products and services provided under this Agreement. Any work product used by
the Consultant in the performance of these services which it deems as
“confidential,” “proprietary,” or a “trade secret” shall be conspicuously designated
as such.
5.2 In the event of Consultant’s default, or in the event that this Agreement is
terminated prior to its completion, the work product of the Consultant, along with
a summary of the services performed to date of default or termination, shall become
the property of the City, and tender of the work product and summary shall be a
prerequisite to final payment under this Agreement. The summary of services
provided shall be prepared at no additional cost, if the Agreement is terminated
through default by the Consultant. If the Agreement is terminated through
convenience by the City, the City agrees to pay Consultant for the preparation of
the summary of services provided.
6. Public Records.
6.1 Consultant acknowledges that the City is an agency subject to Chapter 42.56 RCW
“Public Records Act.” All preliminary drafts or notes prepared or gathered by the
Consultant, and recommendations of the Consultant are exempt prior to the
acceptance by the City or public citation by the City in connection with City action.
6.2 If the Consultant becomes a custodian of public records of the City and request for
such records is received by the City, the Consultant shall respond to the request by
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the City for such records within five (5) business days by either providing the
records, or by identifying in writing the additional time necessary to provide the
records with a description of the reasons why additional time is needed. Such
additional time shall not exceed twenty (20) business days unless extraordinary
good cause is shown.
6.3 In the event the City receives a public records request for protected work product
of the Consultant within its possession, the City shall, prior to the release of any
protected work product or as a result of a public records request or subpoena,
provide Consultant at least ten (10) business days prior written notice of the pending
release and to reasonably cooperate with any legal action which may be initiated
by the Consultant to enjoin or otherwise prevent such release.
7. Independent Contractor Relationship.
7.1 The parties intend that an independent contractor relationship is created by this
Agreement. The City is interested primarily in the results to be achieved; subject
to the scope of services and the specific requirements of this Agreement, the
implementation of services will lie solely with the discretion of the Consultant. No
agent, employee, officer or representative of the Consultant shall be deemed to be
an employee, agent, officer, or representative of the City for any purpose, and the
employees of the Consultant are not entitled to any of the benefits or privileges the
City provides for its employees. The Consultant will be solely and entirely
responsible for its acts and for the acts of its agents, employees, officers,
subcontractors or representatives during the performance of this Agreement.
7.2 In the performance of the services provided in this Agreement, Consultant is an
independent contractor with full authority to control and direct the performance of
the details of the work, however, the results of the work contemplated herein must
meet the approval of the City and shall be subject to the City’s general rights of
inspection and review to secure the satisfactory completion thereof.
7.3 The Consultant shall comply with all State and Federal laws including, but not
limited to:
7.3.1 The definition requirements of RCW 50.04.140 (Employment Security).
7.3.2 RCW 51.08.195 (Industrial Insurance).
7.3.3 Obtain a City of Pasco business license.
7.4 The City may, at its sole discretion, require the Consultant to remove any employee,
agent or servant from employment on this Project who, in the City’s sole discretion,
may be detrimental to the City’s interest.
8. Indemnification.
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8.1 The Consultant shall defend, indemnify, and hold harmless the City, its officers,
officials, employees, and volunteers harmless from any and all claims, injuries,
damages, losses or suits including attorney fees, arising out of or resulting from the
acts, errors or omissions of the Consultant in performance of this Agreement,
except for injuries and damages caused by the sole negligence of the City.
8.2 However, should a court of competent jurisdiction determine that this Agreement
is subject to RCW 4.24.115, then, in the event of liability for damages arising out
of bodily injury to persons or damages to property caused by or resulting from the
concurrent negligence of the Consultant, and the City, its officers, officials,
employees, and volunteers, the Consultant’s liability, including the duty and cost
to defend, hereunder shall be only to the extent of the Consultant’s negligence. It is
further specifically and expressly understood that the indemnification provided
herein constitutes the Consultant’s waiver of immunity under Industrial Insurance,
Title 51 RCW, solely for purposes of this indemnification. This waiver has been
mutually negotiated by the parties. The provisions of this section shall survive the
expiration or termination of this Agreement.
8.3 No liability shall attach to the City by reason of entering into this Agreement except
as expressly provided herein.
8.4 This indemnification shall include damages, penalties and attorney fees sustained
as a result of Consultant’s delayed or failed performance of Section 6 above.
9. Insurance. The Consultant shall procure and maintain for the duration of the Agreement,
insurance against claims for injuries to persons or damage to property which may arise
from or in connection with the performance of the work hereunder by the Consultant, its
agents, representatives, employees, or subcontractors. The Consultant’s maintenance of
insurance as required by the Agreement shall not be construed to limit the liability of the
Consultant to the coverage provided by such insurance, or otherwise limit the City’s
recourse to any remedy available at law or in equity.
9.1 Minimum Scope of Insurance. Consultant shall obtain insurance of the types and
coverage described below:
9.1.1 Automobile Liability insurance covering all owned, non-owned, hired and
leased vehicles. Coverage shall be at least as broad as Insurance Services
Office (ISO) form CA 00 01.
9.1.2 Commercial General Liability insurance shall be at least as broad as ISO
occurrence form CG 00 01 and shall cover liability arising from premises,
operations, stop-gap independent contractors and personal injury and
advertising injury. The City shall be named as an additional insured under
the Consultant’s Commercial General Liability insurance policy with
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respect to the work performed for the City using an additional insured
endorsement at least as broad as ISO endorsement form CG 20 26.
9.1.3 Workers’ Compensation coverage as required by the Industrial Insurance
laws of the State of Washington.
9.1.4 Professional Liability insurance appropriate to the Consultant’s profession.
9.2 Minimum Amounts of Insurance. Consultant shall maintain the following
insurance limits:
9.2.1 Automobile Liability insurance with a minimum combined single limit for
bodily injury and property damage of $1,000,000 per accident.
9.2.2 Commercial General Liability insurance shall be written with limits no less
than:
☒ $2,000,000 each occurrence; and
☒ $2,000,000 general aggregate;
9.2.3 Professional Liability insurance shall be written with limits no less than:
☒ $2,000,000 per claim; and
☒ $2,000,000 policy aggregate limit;
9.3 Other Insurance Provision. The Consultant’s Automobile Liability, Professional
Liability, and Commercial General Liability insurance policies are to contain, or be
endorsed to contain that they shall be primary insurance as respect the City. Any
insurance, self-insurance, or self-insured pool coverage maintained by the City
shall be excess of the Consultant’s insurance and shall not contribute with it.
9.3.1 The Consultant’s insurance shall be endorsed to state that coverage shall not
be cancelled by either party, except after thirty (30) days prior written notice
by certified mail, return receipt requested, has been given to the City.
9.4 Acceptability of Insurers. Insurance is to be placed with insurers with a current
A.M. Best rating of not less than A: VII.
9.5 Verification of Coverage. Consultant shall furnish the City with original
certificates and a copy of the amendatory endorsements, including, but not
necessarily limited to, the additional insured endorsement, evidencing the insurance
requirements of the Agreement before commencement of the work.
9.6 Notice of Cancellation. The Consultant shall provide the City with written notice
of any policy cancellation within two (2) business days of their receipt of such
notice.
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9.7 City Full Availability of Consultant Limits. If the Consultant maintains higher
insurance limits than the minimums shown above, the City shall be insured for the
full available limits of Commercial General and Excess or Umbrella liability
maintained by the Consultant, irrespective of whether such limits maintained by the
Consultant are greater than those required by this Agreement or whether any
certificate of insurance furnished to the City evidences limits of liability lower than
those maintained by the Consultant.
9.8 Failure to Maintain Insurance. Failure on the part of the Consultant to maintain the
insurance as required shall constitute a material breach of contract, upon which the
City may, after giving five (5) business days notice to the Consultant to correct the
breach, immediately terminate the Agreement or, at its discretion, procure or renew
such insurance and pay any and all premiums in connection therewith, with any
sums so expended to be repaid to the City on demand, or at the sole discretion of
the City, offset against funds due the Consultant from the City.
10. Nondiscrimination. In the performance of this Agreement, the Consultant will not
discriminate against any employee or applicant for employment on the grounds of race,
creed, color, national origin, sex, marital status, age or the presence of any sensory, mental
or physical handicap; provided that the prohibition against discrimination in employment
because of handicap shall not apply if the particular disability prevents the proper
performance of the particular worker involved. The Consultant shall ensure that applicants
are employed, and that employees are treated during employment in the performance of
this Agreement without discrimination because of their race, creed, color, national origin,
sex, marital status, age or the presence of any sensory, mental or physical handicap.
Consultant shall take such action with respect to this Agreement as may be required to
ensure full compliance with local, State and Federal laws prohibiting discrimination in
employment.
11. Covenant Against Contingent Fees. The Consultant warrants that it has not employed
nor retained any company, firm, or person, other than a bona fide employee working
exclusively for the Consultant, to solicit or secure this Agreement; and that it has not paid
or agreed to pay any company, person or firm, other than a bona fide employee working
exclusively for the Consultant, any fee, commission, percentage, brokerage fee, gift, or
other consideration contingent upon or resulting from the award or making of this
Agreement. For breach or violation of this warranty, the City shall have the right to
terminate this Agreement.
12. Assignment and Subcontracting.
12.1 The City has awarded this Agreement to the Consultant due to its unique
qualifications to perform these services. The Consultant shall not assign (or
subcontract other than as specifically identified in Exhibit A) its performance under
this Agreement or any portions of this Agreement without the prior written consent
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of the City, which consent must be sought at least thirty (30) days prior to the date
of any proposed assignment.
12.2 Any work or services assigned or subcontracted hereunder shall be subject to each
provision of this Agreement including Section 6, Public Records; Section 10,
Nondiscrimination; proper bidding procedures where applicable; and all local, State
and Federal statutes, ordinances and guidelines.
12.3 Any technical or professional service subcontract not listed in this Agreement, must
have prior written approval by the City.
13. Termination.
13.1 Termination for Convenience. Either party may terminate this Agreement for any
reason upon giving the other party no less than ten (10) business days written notice
in advance of the effective date of such termination.
13.2 Termination for Cause. If the Consultant fails to perform in the manner called for
in this Agreement, or if the Consultant fails to comply with any other provisions of
this Agreement and fails to correct such noncompliance within five (5) business
days of written notice thereof, the City may terminate this Agreement for cause.
Termination shall be effected by serving a notice of termination on the Consultant
setting forth the manner in which the Consultant is in default. The Consultant will
only be paid for services and expenses complying with the terms of this Agreement,
incurred prior to termination.
14. General Provisions.
14.1 For the purpose of this Agreement, time is of the essence.
14.2 Notice. Notice provided for in this Agreement shall be sent by:
14.2.1 Personal service upon the Project Administrators; or
14.2.2 Certified mail to the physical address of the parties, or by electronic
transmission to the e-mail addresses designated for the parties below.
14.3 The Project Administrator for the purpose of this Agreement shall be:
14.3.1 For the City: Brittany Whitfield, P.E., or his/her designee
Senior Engineer
525 North 3rd
PO Box 293
Pasco WA 99301
WhitfieldB@pasco-wa.gov (e-mail address)
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14.3.2 For the Consultant: Paul Cross, P.E., or his/her designee
Principal
114 Columbia Point Drive, Suite C
Richland, WA 99352
pcross@rh2.com (e-mail address)
15. Dispute Resolution.
15.1 This Agreement has been and shall be construed as having been made and entered
into and delivered within the State of Washington and it is agreed by each party
hereto that this Agreement shall be governed by the laws of the State of
Washington.
15.2 In the event of a dispute regarding the enforcement, breach, default, or
interpretation of this Agreement, the Project Administrators, or their designees,
shall first meet in a good faith effort to resolve such dispute. In the event the dispute
cannot be resolved by agreement of the parties, said dispute shall be resolved by
arbitration pursuant to RCW 7.04A, as amended, with both parties waiving the right
of a jury trial upon trial de novo, with venue placed in Pasco, Franklin County,
Washington. The substantially prevailing party shall be entitled to its reasonable
attorney fees and costs as additional award and judgment against the other.
16. Nonwaiver. Waiver by the City of any provision of this Agreement or any time limitation
provided for in this Agreement shall not constitute a waiver of any other similar event or
other provision of this Agreement.
17. Integration. This Agreement between the parties consists in its entirety of this document
and any exhibits, schedules or attachments. Any modification of this Agreement or change
order affecting this Agreement shall be in writing and signed by both parties.
18. Authorization. By signature below, each party warrants that they are authorized and
empowered to execute this Agreement binding the City and the Consultant respectively.
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IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the
date first written above.
CITY OF PASCO, WASHINGTON CONSULTANT
Dave Zabell – City Manager Paul Cross, P.E. – Principal
ATTEST:
Debra C. Barham, City Clerk
APPROVED AS TO FORM:
Kerr Ferguson Law, PLLC, City Attorney
Page 50 of 80
1
Scope of Work
City of Pasco
Process Water Reuse Facility (PWRF) Improvements
Winter Storage
July 2021
Background
The City of Pasco (City) has previously contracted with RH2 Engineering, Inc., (RH2) to perform value
engineering services in support of the Process Water Reuse Facility (PWRF). Design work as an
outcome of the value engineering study has included Water and Electrical Improvements. The City
has requested that RH2 initiate the next phase of the project to design approximately 160 million
gallons (MG) of winter storage for the PWRF for winter process water.
Tasks to complete the Winter Storage design are outlined in this Scope of Work.
Task 1 – Project Management Services
Objective: Manage RH2’s project team and maintain frequent client communications. Maintain
project schedules and prepare monthly invoices and budget status summaries.
Approach:
Provide direction, coordination, and oversight to the RH2 project team. Organize, manage, and
coordinate technical disciplines as described herein, and implement quality assurance and
quality control (QA/QC) reviews to execute this Scope of Work in close coordination with City
staff.
Document and retain information generated during the execution of the project.
Prepare monthly invoices and budget status summaries.
Create, maintain, and update a project design schedule. Monitor, modify, and update the
project schedule throughout the design phase to determine potential impacts of proposed
changes. Adjust the schedule to reflect the current status of the project and revisions made to
this Scope of Work.
RH2 Deliverables:
•Monthly invoices and budget status summaries in electronic PDF.
•Project schedule updates in electronic PDF.
EXHIBIT A
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City of Pasco
Process Water Reuse Facility Improvements Exhibit A
Winter Storage Scope of Work
2
Task 2 – Subsurface Investigation
Objective: Obtain existing site information from available as-built drawings provided by the City.
Obtain subsurface data relevant to this project. Perform subsurface and geotechnical investigations
and reporting to support the design of the storage improvements.
Approach:
Review available construction records and as-built information.
Coordinate with City staff and a subconsultant to RH2 to perform a geotechnical investigation,
boring, and potholing at the storage sites identified in the Water and Electrical Improvements
phase to assess soils, existing underground utilities, and groundwater conditions. This subtask
assumes up to ten (10) potholing locations; potholes will be approximately 10 feet deep Five (5)
borings at each storage site will be approximately 50 feet deep (total of ten [10] borings).
Perform a visual observation of the site to review the interfering utility data obtained from the
City to the degree possible by surface observation. Collect additional site data relating to the
interfering utilities.
Provide up to ten (10) hours of RH2 staff time to perform desktop investigations to assist with
determining permitting requirements for any utility relocations required for the project.
Prepare a geotechnical report on the storage sites that meets Washington State Department of
Ecology (Ecology) Dam Safety requirements for subsurface investigations.
Assumptions:
•RH2 will rely upon the accuracy and completeness of information, data, and materials
generated or produced by the City or others in relation to this Scope of Work.
•It is assumed that no subsurface investigations can occur until cultural assessment (included
under Task 4) is complete.
•It is assumed that the new storage construction will be done within the City property lines or
within a defined easement; therefore, there is no need to research or provide services for
easement acquisitions.
Provided by the City:
•Construction and as-built records, as available, for existing storage, pipelines, and electrical
lines that are onsite.
•Previous geotechnical investigation reports and construction photos in the area.
RH2 Deliverables:
•Geotechnical report summarizing the geotechnical recommendations and pipeline size and
material selection in electronic PDF format.
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City of Pasco
Process Water Reuse Facility Improvements Exhibit A
Winter Storage Scope of Work
3
Task 3 – Supplemental Survey Information
Objective: Coordinate with a local professional land surveyor as a subconsultant to RH2 to provide
the vertical and horizontal control and topographical mapping necessary for design of the additional
winter storage.
Approach:
Coordinate with the City to obtain the CAD files from the Columbia Force Main and Irrigation
Pump Station project that used the same topography and boundary files.
Format survey data for use in this project. Create base map for project design using RH2
standards.
Subcontract with a surveyor to shoot potholed utilities and to perform a topographic survey of
the storage site. Incorporate findings into the plans.
Provided by the City:
•Potholing of existing utilities.
RH2 Deliverables:
•Base map for design documents in electronic PDF.
Task 4 – Permitting Assistance
Objective: Assist the City with the preparation of necessary documents and permit submittals to
meet local and state requirements with regard to the State Environmental Policy Act (SEPA), Ecology,
and required City and Franklin County permit processes.
Approach:
Prepare a draft SEPA Checklist for City staff review. Based on City staff comments, finalize the
SEPA Checklist and provide to City Planning staff for completion of a SEPA Determination and
subsequent publication.
Attend up to two (2) meetings with the City to discuss permitting tasks and progress. Prepare
meeting agenda and minutes for each meeting and draft applications for City and County
permits. Up to ten (10) hours of permit preparation for City and County permits is antic ipated
under this subtask.
Prepare cultural and historic resources documentation for compliance with Section 106 of the
National Historic Preservation Act (NHPA), which is required for the project to receive Public
Works Board monies. Coordinate with a cultural resources consultant as a subconsultant to RH2
to perform applicable evaluations and on-site cultural survey work for the project site. RH2 will
prepare the EZ-1 forms as needed to define the project’s Area of Potential Effect (APE) and
coordinate review with the Washington State Public Works Board (PWB) on its initial
determination, as well as the Washington State Department of Archaeology and Historic
Preservation (DAHP) and affected Indian Tribes. A subconsultant will prepare an Inadvertent
Page 53 of 80
City of Pasco
Process Water Reuse Facility Improvements Exhibit A
Winter Storage Scope of Work
4
Discovery Plan (IDP) and a Cultural Resources Survey to assess potential project impacts, which
also will be provided to DAHP, the Tribes, and other regulatory agencies for consultation under
Section 106 of the NHPA.
Prepare Ecology permits for Dam Safety and Water Quality as part of the design review process.
Timing for Ecology permits will coincide with submittals provided during the design and
construction phases.
Assumptions:
•The project will receive Public Works Board monies, requiring compliance with a number of
state and federal statutes under the National Environmental Policy Act (NEPA), including
cultural/historic reviews.
•If human remains are found within the project area, all cultural field investigations will cease
immediately, proper authorities will be notified, and field investigations will not resume until
applicable state laws are addressed.
•Initial determinations by DAHP may be delayed until the submittal of 60-percent design plans
can be included.
•No digging can occur after the Public Works Board application is submitted, including site
investigations or geotechnical drilling, until receiving approval from both Section 106 and
SEPA.
•The IDP will follow DOH’s standard template for inclusion in the construction documents.
•The City will assist RH2 with supplying information required for the SEPA Checklist to the
extent that information is accessible to the City.
•The City will submit all final permit applications directly.
•The City will pay all permit and review fees directly.
•No federal permitting, federal biological assessments or evaluations, or U.S. Army Corps of
Engineers permitting or coordination will be involved.
•Archaeological monitoring, more detailed scientific assessment, or other requirements
imposed as part of the permit approval process will require an additional authorization and a
modification to this Scope of Work.
•Permitting-related work will be conducted on a time and expense basis with the goal that the
required permitting can be accomplished within the proposed permitting budget included in
the attached Fee Estimate.
•RH2 cannot warrant or guarantee any agency’s approval or response time.
•Meetings are assumed to take place at the City’s public works and engineering offices but may
take place virtually depending on health and safety protocols in effect at the time of the
meeting. The City and RH2 will mutually agree on the meeting format prior to each meeting.
Page 54 of 80
City of Pasco
Process Water Reuse Facility Improvements Exhibit A
Winter Storage Scope of Work
5
Provided by City:
•Submittal of permit applications and payment of permit application fees.
•Easement negotiations, if necessary.
•Review and comment on draft permit applications prior to submittal.
•Determination and publication elements of permit applications.
RH2 Deliverables:
•Draft and final SEPA Checklist in electronic PDF.
•Cultural resources documentation and IDP in electronic PDF.
•Attendance at up to two (2) meetings with City staff. Meeting agendas and minutes for each
meeting in electronic PDF.
Task 5 – Storage Design
Objective: Coordinate with Ecology’s Dam Safety Section (DSS) to facilitate the design review and
permitting of 160 MG of winter storage for processor waste at the PWRF.
Approach:
Prepare for a kickoff meeting with City engineering and operations staff regarding layout and
operating objectives for access, filling, isolating, and draining the new storage facilities.
Incorporate new topography and potholes into base drawings.
Coordinate with DSS on the type of project and submit an application for a construction
permit.
Prepare an Engineering Design Report and submit to DSS.
Prepare 30-percent preliminary plans with storage geometry, cross-sectional views, liner
details, and inlet/outlet piping; twenty (20) sheets total. Prepare 30-percent preliminary cost
estimate. Submit to City and DSS for preliminary comment.
Update the preliminary plans based upon City and DSS input and prepare a 60-percent review
set of the construction plans; thirty (30) sheets total. Prepare 60-percent project specifications
and opinion of probable cost in electronic PDF format.
Perform internal QA/QC of the 60-percent plans, specifications, and cost estimate.
Prepare agency review set of construction plans, specifications, and cost estimate.
Prepare a construction inspection plan and submit with agency review set of construction
documents.
Incorporate agency review comments and prepare 99-percent plans and specifications for
final QA/QC.
Page 55 of 80
City of Pasco
Process Water Reuse Facility Improvements Exhibit A
Winter Storage Scope of Work
6
Attend up to three (3) meetings with the City to discuss the plans, specifications, and estimate
at milestone submittals (30-percent, 60-percent, and agency review). Prepare meeting agenda
and minutes for each meeting.
Prepare an operations and maintenance (O&M) plan.
Prepare an emergency action plan (EAP).
Assumptions:
•It is assumed that the City will pay all construction permit fees, including the initial
non-refundable fee payment to DSS.
•It is assumed that the O&M plan and EAP prepared at the design stage will be substantially
representative of the final as-constructed facility and will require only minor modifications
before submitting to DSS after construction is complete.
•All deliverables will be provided in electronic PDF format.
•RH2 cannot warrant or guarantee any agency’s approval or response time.
RH2 Deliverables:
•Attendance at one (1) kickoff meeting with City.
•Engineering Design Report.
•30-percent preliminary plans and cost estimate.
•60-percent and agency review set of the construction plans, specifications, and opinion of
probable cost.
•Construction inspection plan.
•Attendance at three (3) meetings with City. Meeting agenda and minutes in electronic PDF.
•O&M plan and EAP.
Task 6 – Bid-Ready Plans, Specifications, and Construction Contract Documents
Objective: Prepare construction plans and specifications for bidding.
Approach:
Perform a detailed in-house QA/QC engineering review of the construction design plans and
specifications for quality and conformance to project requirements and City standards.
Submit 99-percent plans and specifications in electronic PDF to the City for final review or for
City’s signature.
Revise plans, specifications, and construction contract documents per the in-house review and
City input, if any. It is assumed the revisions to the 99-percent documents, if any, will be minor.
Page 56 of 80
City of Pasco
Process Water Reuse Facility Improvements Exhibit A
Winter Storage Scope of Work
7
Finalize the Engineer’s Estimate of probable construction cost based on the bid-ready design
plans.
Prepare bid-ready plans, specifications, and construction contract documents for bidding.
Assumptions:
•The Water and Electrical Improvements and Winter Storage construction projects will be bid
as separate projects.
Provided by City:
•Review comments and information to prepare bid-ready plans, specifications, and
construction contract documents.
RH2 Deliverables:
•99-percent plans, specifications, and construction contract documents for City review and
signature, if needed, in electronic PDF.
•Five (5) hardcopy sets of bid-ready documents: two (2) sets for City use and bidding purposes;
and three (3) sets for RH2 files and staff use during bidding. Plan s will be shown at 1-inch
equals 20 and/or 100 feet on 11-inch by 17-inch sheets. It is assumed that plan sets will
consist of thirty (30) sheets maximum.
•Bid-ready construction contract documents and plan set in electronic PDF. Plans will be
shown at 1-inch equals 100 feet on 22-inch by 34-inch sheets.
Task 7 – Services During Bidding
Objective: Provide engineering assistance throughout the bidding phase to prepare required
documentation and respond to contractor questions.
Approach:
Upload bid package to online plan center (i.e., QuestCDN).
Prepare advertisement for bids, contact potential bidders, and coordinate the timing and
placement of the bid advertisement with the City. The City will submit the advertisement to the
appropriate publications and directly pay for the advertisements.
Respond to contractor and supplier questions during bidding, review product prequalification
requirements, and document responses to the file.
Prepare up to three (3) addenda when determined necessary to clarify, revise, or change
construction plans, technical specifications, or project conditions during the bidding process.
Attend one (1) site visit with prospective bidders and the City.
Review bids and assist the City with the evaluation of the qualifications and references for the
apparent low bidder. The City will administer the bid opening and prepare the bid tabulation to
Page 57 of 80
City of Pasco
Process Water Reuse Facility Improvements Exhibit A
Winter Storage Scope of Work
8
verify total bid prices. RH2 will not attend the bid opening. The City will prepare and issue the
project award recommendation letter.
Assumptions:
•Because services during bidding can vary in nature, RH2 will perform Task 7 services as
requested up to the amount included in the attached Fee Estimate. If needed, additional work
will be mutually determined by the City and RH2.
Provided by City:
•City to submit and pay for the advertisement to the appropriate publications.
RH2 Deliverables:
One (1) advertisement for bid in electronic PDF.
Written responses to vendor and bidder questions during the advertisement phase, submitted
to the City in electronic PDF or via email.
Up to three (3) addenda in electronic PDF.
Attendance at one (1) site visit.
Reference check of lowest bidder.
Task 8 – Services During Construction (Limited)
Objective: Provide services during project construction to support the City. As the engineer of record,
perform at least five (5) site visits for observation of construction progress. While not onsite, work
with the City and its designated utility and special inspector to respond to technical questions and
issues. It is anticipated the City will take the lead in inspection and construction contract
administration and will handle day-to-day responsibilities. This Task may need to be modified based
upon DSS requirements identified within the construction inspection plan.
Approach:
Assist the City for a maximum of one hundred twenty (120) hours to perform on-site
observation and respond to contractor’s requests for information (RFIs) or change orders.
Assumptions:
•It is assumed that the City will provide most services during construction. If the City or DSS
determines it needs technical support from RH2, a maximum of one hundred twenty (120)
hours to respond to contractor questions, observe construction activities, observe special
inspections, or assist with change orders is provided in this Scope of Work and Fee Estimate.
Effort for these services in excess of one hundred twenty (120) hours are outside of this Scope
of Work and will be negotiated as part of an amendment. RH2 is not responsible for site safety
or for directing the contractor in their work.
Page 58 of 80
City of Pasco
Process Water Reuse Facility Improvements Exhibit A
Winter Storage Scope of Work
9
•It is assumed that the City will contract with a materials testing firm to perform compaction
testing required by DSS for the storage project.
RH2 Deliverables:
•Applicable field observation reports and documentation in electronic PDF.
Task 9 – Final Storage Approval from DSS
Objective: Perform project completion activities as required by DSS in o rder to begin actively using
the winter storage. Record drawings, construction completion report, and updates to both the EAP
and O&M plan will be necessary based upon as-built conditions.
Approach:
Prepare record drawings of the storage plans and summarize the construction records with
any contractor identified changes made during construction. Plans will be shown at 1-inch
equals 100 feet on 22-inch by 34-inch sheets and DSS copies will be provided in both paper
and electronic formats.
Submit the O&M plan, the EAP, and the construction completion report for the completed
project to DSS.
Respond to any comments from DSS and incorporate the O&M plan into a final O&M manual
in compliance with Washington Administrative Code (WAC) 173-175-500.
Assumptions:
•Record drawings for the storage project are assumed to take a maximum of forty (40) hours to
prepare based upon only minor deviations in the plans, good as-builts by the contractor, and a
post-construction survey of all valves, surface contours, and other above-ground
appurtenances supplied by the contractor.
•It is assumed that the classification of the new storage will be low with a downstream
classification of 2 or 3 with no threat to life. No coordination with local emergency services or
state emergency management divisions are anticipated or included in this Scope of Work. Only
one round of Ecology comments is anticipated for the EAP, O&M plan and O&M manual within
this scope of work.
RH2 Deliverables:
•Record drawings in electronic PDF and in one (1) hard copy set for DSS on 22-inch x 34-inch
paper.
•Draft and final O&M plan, EAP, and responses to DSS comments in electronic PDF.
•O&M manual in electronic PDF.
Page 59 of 80
City of Pasco
Process Water Reuse Facility Improvements Exhibit A
Winter Storage Scope of Work
10
Project Schedule
RH2 will commence with design and permitting work upon notice to proceed from the City. It is
anticipated that this contract will be approved by late August 2021, that bidding will occur in mid- to
late-summer 2022, and that construction will commence before the end of October 2022.
Page 60 of 80
EXHIBIT B
Fee Estimate
City of Pasco
Process Water Reuse Facility Improvements
Winter Storage
Jul-21
Description Total
Hours Total Labor Total Subconsultant Total Expense Total Cost
Classification
Task 1 Project Management Services 49 8,869$ -$ 469$ 9,338$
Task 2 Subsurface Investigation 102 21,084$ 17,250$ 1,804$ 40,138$
Task 3 Supplemental Survey Information 22 3,507$ 28,750$ 528$ 32,785$
Task 4 Permitting Assistance 56 9,578$ 13,800$ 344$ 23,722$
Task 5 Storage Design 1224 221,618$ -$ 21,354$ 242,972$
Task 6 Bid-Ready Plans, Specifications, and Construction Contract Documents 56 10,087$ -$ 1,045$ 11,132$
Task 7 Services During Bidding 45 8,281$ -$ 549$ 8,830$
Task 8 Services During Construction (Limited)120 19,660$ -$ 4,051$ 23,711$
Task 9 Final Storage Approval from DSS 154 26,774$ -$ 3,140$ 29,914$
PROJECT TOTAL 1828 329,458$ 59,800$ 33,284$ 422,542$
Page 61 of 80
RATE LIST RATE UNIT
Professional I $144 $/hr
Professional II $157 $/hr
Professional III $169 $/hr
Professional IV $187 $/hr
Professional V $198 $/hr
Professional VI $214 $/hr
Professional VII $226 $/hr
Professional VIII $235 $/hr
Professional IX $235 $/hr
Control Specialist I $130 $/hr
Control Specialist II $141 $/hr
Control Specialist III $154 $/hr
Control Specialist IV $169 $/hr
Control Specialist V $179 $/hr
Control Specialist VI $191 $/hr
Control Specialist VII $204 $/hr
Control Specialist VIII $214 $/hr
Technician I $108 $/hr
Technician II $119 $/hr
Technician III $136 $/hr
Technician IV $145 $/hr
Technician V $160 $/hr
Technician VI $175 $/hr
Technician VII $189 $/hr
Technician VIII $198 $/hr
Administrative I $72 $/hr
Administrative II $84 $/hr
Administrative III $99 $/hr
Administrative IV $118 $/hr
Administrative V $139 $/hr
CAD/GIS System $27.50 $/hr
CAD Plots - Half Size $2.50 price per plot
CAD Plots - Full Size $10.00 price per plot
CAD Plots - Large $25.00 price per plot
Copies (bw) 8.5" X 11"$0.09 price per copy
Copies (bw) 8.5" X 14"$0.14 price per copy
Copies (bw) 11" X 17"$0.20 price per copy
Copies (color) 8.5" X 11"$0.90 price per copy
Copies (color) 8.5" X 14"$1.20 price per copy
Copies (color) 11" X 17"$2.00 price per copy
Technology Charge 2.50%% of Direct Labor
Mileage $0.560
price per mile
(or Current IRS Rate)
Subconsultants 15%Cost +
Outside Services at cost
RH2 ENGINEERING, INC.
2021 SCHEDULE OF RATES AND CHARGES
Rates listed are adjusted annually. Page 62 of 80
AGENDA REPORT
FOR: City Council July 27, 2021
TO: Dave Zabell, City Manager City Council Regular
Meeting: 8/2/21
FROM: Rick White, Director
Community & Economic Development
SUBJECT: *Resolution - Setting a Public Hearing Date for Big Apple Travel Stop
Street Vacation - Portion of Rainier Ave.
I. REFERENCE(S):
Proposed Resolution
Overview Map
Vicinity Map
Vacation Petition
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
MOTION: I move to approve Resolution No. _____, setting 7:00 PM, September
7, 2021 as the time and date for a public hearing to consider the vacation of a
portion of Rainier Avenue.
III. FISCAL IMPACT:
None.
IV. HISTORY AND FACTS BRIEF:
The owners, SRB Real Estate Investments, LLC & 2S Investment, LLC, of
property adjacent Rainier Avenue located just north of E. Kartchner Street, have
petitioned for the vacation of approx. 670 linear feet of Rainier Avenue from the
intersection of Industrial Way eastward to the end of the road.
The petition requires the City Council to fix a public hearing to consider the
vacation request. The earliest regular City Council meeting available for a public
hearing, which provides the statutory 20-day hearing notice, is September 7,
2021.
Page 63 of 80
V. DISCUSSION:
Under the provisions of Chapter 12.40 of the Pasco Municipal Code (PMC),
individuals requesting street vacations may be required to compensate the City
for publicly owned right-of-way being vacated. The City Council may waive
compensation in whole or in part if one or more of the following conditions apply:
1. The vacation is initiated by the City Council by Resolution;
2. The vacation is at the request of the City;
3. The right-of-way to be vacated was previously determined by the City
Council as non-essential to public traffic circulation;
4. The grant of substitute public right-of-way which has a value as a right-of-
way at least equal to that right-of-way to be vacated; and
5. The resulting benefit to the community of the project requiring the vacation
outweighs the appraised value of the right-of-way to be vacated.
Staff's evaluation of this request leads to a recommendation that compensation
for the subject right-of-way be waived as condition No. 5 above has been met.
The applicant proposes placing a large-volume travel stop at the site, which will
serve local and long-haul commercial truckers as well as locals and tourists, and
will provide tax revenues to the County and City.
Page 64 of 80
Resolution - Setting PH for VAC 2021-002 - 1
RESOLUTION NO. _________
A RESOLUTION SETTING 7:00 PM, SEPTEMBER 7, 2021 AS THE
TIME AND DATE FOR A PUBLIC HEARING TO CONSIDER THE
VACATION OF A PORTION OF RAINIER AVENUE
WHEREAS, from time to time in response to petitions or in cases where it serves the
general interest of the City, the City Council may vacate rights-of-way;
WHEREAS, the City wishes to initiate a vacation of a portion of Rainier Avenue by
Resolution pursuant to PMC 12.40.020(1); and
WHEREAS, a petition for vacation of a portion of Rainier Avenue has been submitted to
the City pursuant to PMC 12.40.020(2); and
WHEREAS, RCW 35.79 and PMC 12.40.040 require public hearings on vacations to be
fixed by Resolution; and
WHEREAS, PMC 12.40.050 requires that notice of public hearings on proposed street
vacations be made by Resolution of City Council at least 20 days prior to any such hearings; and
WHEREAS, pursuant to PMC 12.40.070 in order to find that a street, alley, or public
access easement is suitable for vacation the City Council must find that the vacation does not
adversely affect traffic accessibility and circulation in the area of the vacation or the City generally,
is not contemplated to be necessary for any future public use, will not create a land locked parcel
or accessibility problem for any abutting property owner, and the public need will not be adversely
affected by vacation and the vacation will further a public benefit.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PASCO, WASHINGTON:
That a public hearing to consider vacating a portion of Rainier Avenue, as depicted in
Exhibit A, a copy of which is attached hereto, will be held before the City Council of the City of
Pasco in the Council Chambers of the City Hall, 525 North 3rd Avenue, Pasco, Washington, at the
hour of 7:00 p.m., on the 7th day of September 2021:
NORTH RAINIER AVENUE FROM THE EAST RIGHT-OF-WAY LINE OF
NORTH INDUSTRIAL WAY TO THE NORTHEASTERN TERMINUS OF
RAINIER AVENUE, A DISTANCE OF APPROXIMATELY 670 LINEAR
FEET, TOGETHER WITH A TRIANGULAR REMNANT OF ABANDONED
RAINIER AVENUE RIGHT-OF-WAY LOCATED ADJACENT US HIGHWAY
395 SOUTHBOUND EXIT RAMP.
CONTAINS 1.056 ACRES MORE OR LESS.
Page 65 of 80
Resolution - Setting PH for VAC 2021-002 - 2
That the City Clerk of the City of Pasco give notice of said public hearing as required by
law.
PASSED by the City Council of the City of Pasco, Washington, this ___ day of _______,
2021.
Saul Martinez
Mayor
ATTEST: APPROVED AS TO FORM:
_____________________________ ___________________________
Debra Barham, CMC Kerr Ferguson Law, PLLC
City Clerk City Attorney
Page 66 of 80
349158 62
12261
71160
7637517624
INDUSTRIALKARTCHNERTOUS395US 395 TO KARTCHNERRAINIER
0 70 140 210 28035
Feet
Item: Street Vacation - Section of Rainier Ave
Applicant: SRB RE Investments, LLC and 2S Investment, LLC
File #: VAC 2021-002
Exhibit
"A"Page 67 of 80
RAILROAD
RAINIERINDUSTRIALKARTCHNE
RT
O
U
S
3
9
5
JASONRAINIER
KARTCHNER US 395US 395US395TOKARTCHNERK A R T C H N ER TO US395
Benton County WA, Pasco GIS, Maxar, Microsoft
0 210 420 630 840110
Feet
0 210 420 630 840110
Feet
Overview
Map
Item: Street Vacation - Section of Rainier Ave
Applicant: SRB RE Investments, LLC and 2S Investment, LLC
File #: VAC 2021-002
Page 68 of 80
INDUSTRIALKARTCHNERTOUS395US 395 TO KARTCHNERRAINIER
Benton County WA, Pasco GIS, Maxar, Microsoft
0 70 140 210 28035
Feet
0 70 140 210 28035
Feet
Vicinity
Map
Item: Street Vacation - Section of Rainier Ave
Applicant: SRB RE Investments, LLC and 2S Investment, LLC
File #: VAC 2021-002
Page 69 of 80
liib «f� Cityof iii n Community & Economic Development Department 11, .�� S00 PO Box 293, 525 N 3'd Ave, Pasco, WA 99301Q. P: 509.545.3441 / F: 509.545.3499
CITY OF PASCO
STREET/ALLEY VACATION PETITION
Fee:$300
Master File # Date Submitted: 61812021------
We the undersigned, owners of two-thirds of the privately-owned abutting property, hereby petition
the City Council of the City of Pasco to vacate the following described street/alley rights-of-way:
Rainier Ave From Industrial Way east to End, approx. 670 linear feet.
Applicant/
Owner 1
Owner2
Name:
SRB REAL ESTATE INVESTMENTS, LLC
Address:
805 W BATTLEFIELD, SPRINGFIELD, MO 65807
Phone:
(201)344-2206
Email:
123roadrunners9@gmail.com
Signature: �V
Name:
2S INVESTMENT, LLC
Address:
805 W BATTLEFIELD, SPRINGFIELD, MO 65807
Phone:
(201) 344-2206
Email:
123roadrunners
Signature:
{Please see reverse side)
Updated April 2019
Page 70 of 80
Name:
Address:
Owner3 Phone:
Email:
Signature:
Survey Title Report
(if not waived)
Fee of $300
Page 71 of 80
AGENDA REPORT
FOR: City Council July 30, 2021
TO: Dave Zabell, City Manager City Council Regular
Meeting: 8/2/21
FROM: Rick White, Director
Community & Economic Development
SUBJECT: Danilyuk Short Plat Sewer Service Requirement Appeal (APPL 2021-001)
Continued from July 19, 2021 Council Meeting
I. REFERENCE(S):
Vicinity Map
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
CONTINUE THE APPEAL HEARING
MOTION: I move to continue the Appeal Hearing until the August 16, 2021
Regular Council Meeting.
III. FISCAL IMPACT:
None
IV. HISTORY AND FACTS BRIEF:
Council considered the Appeal at the June 21 and July 19, 2021 Council
Meetings. The Hearing was continued to this date by Council Motion.
Since the July 19 Council Meeting, staff has explored providing sewer service
from the west (Road 100; Chelan Ct. or Merlot Dr.) versus from the north or south
in Road 96.
V. DISCUSSION:
Sewer service from Road 100 could possibly be located in the City's property
reserved for Fire Station No. 85 to the west of the subject parcel. Sewer service
from Chelan Ct. or Merlot Dr. would be through private properties.
Page 72 of 80
Extension of sewer through the City property will likely be the most probable
alignment to provide service east of RD 100 to the subject property.
In the possibilities outlined above - extension of sewer would depend on the
ability of the appellant to obtain easements from property owners (including the
City) to the east of Road 100.
If sewer extension through those properties is successful - sewer could be more
accessible for other properties in this vicinity.
Staff requests additional time for this to be processed with the affected owners
and recommends continuation until the Augu st 16, 2021 Council Regular
Meeting.
Page 73 of 80
CHARDONNAYROAD 96BALFLOUR
CHELAN
W
ILL
O
W
WINTHROP
WELSH
RIES
L
I
N
G
ELMWOODTWILIGHTM
A
P
L
E PRAIRIEMERLOT
RED ROAN
S
U
N
S
E
T
MANASSASCORONADO
FERNWOODMAPLE
SYRAHHAYDENSUNSET
ROAD 100Fire Station
#85 Plat
Vicinity
Map
Item: Appeal - Sewer Waiver Denial
Applicant: Tony Danilyuk
File #: APPL 2021-001
0 280 560 840 1,100140
Feet Page 74 of 80
QUALITY OF LIFE
Promote a high-quality of life through quality programs, services and appropriate investment and re-
investment in community infrastructure by:
• Using Community Development Block Grant (CDBG) and other public and private capital to
revitalize older neighborhoods and safe routes to essential services.
• Continuing efforts toward designing, siting, programming needs, and site selection for a
community center and pursuing acquisition of land for future community park.
• Developing Phase I of the A Street Sporting Complex and continue efforts to provide additional
soccer and sports fields.
• Coordinating with the Pasco Public Facilities District to develop a public education campaign,
financial analysis and prepare a ballot measure concerning the development of a regional aquatic
facility for consideration by the people.
• Completing construction of a new animal control facility.
• Ongoing efforts to improve efficiency and effectiveness of public resources in the delivery of
municipal services, programs, and long-term maintenance and viability of public facilities.
• Collaborating with the Inclusion, Diversity and Equity Commission and community leaders to
enhance engagement efforts and organizational cultural competency.
• Updating design standards for the development of new neighborhoods and re-development to
promote greater neighborhood cohesion through design elements, e.g.: walkability, aesthetics,
sustainability, and community gathering spaces.
• Updating Parks and Facilities Comprehensive Plan to include: public facilities inventory, needs
assessment, level of service, and centers evaluation.
• Teaming with local and regional partners to develop a Housing Action Plan with a focus on strategies
that emphasize affordable housing.
FINANCIAL SUSTAINABILITY
Enhance the long-term financial viability, value, and service levels of services and programs, including:
• Regular evaluation of services and programs to confirm importance to community, adequacy, and
cost-benefit.
• Continuation of cost of service and recovery targets in evaluating City services.
• Ongoing evaluation of costs, processes and performance associated with delivery of City services
including customer feedback and satisfaction, staffing, facilities, and partnership opportunities.
• Instilling and promoting an organizational culture of customer service across all business lines.
• Updating policies relating to urbanization of the unincorporated islands to assure consistency with
long-range planning, community safety, and fiscal sustainability.
City Council Goals 2020-2021
Page 75 of 80
COMMUNITY SAFETY
Preserve past improvements and promote future gains by:
• Developing a Comprehensive Police Strategic Master Plan through a transparent process to evaluate
future service levels of the department to assure sustainability, public safety, and crime control over
the next 5-10 years.
• Collaborating with regional and community partners to evaluate and implement strategies to
reduce the incidence of homelessness.
• Leveraging and expanding partnerships to maintain and enhance behavioral health services to
community members in crisis being assisted by police and fire.
• Continuing efforts to improve police and community relations.
• Working to achieve and maintain target fire response times through operational improvements and
long-range strategic planning of facilities and staffing.
• Focusing on the long-term goal of sustaining a Washington State Rating Bureau Class 3 community
rating.
• Leveraging infrastructure database of sidewalks, streetlights and pavement conditions along with
evaluating policies and methods to address needs and inequities.
COMMUNITY TRANSPORTATION NETWORK
Promote a highly-functional multi-modal transportation network through:
• Commencement and completion of construction of the Lewis Street Overpass project.
• Continued emphasis on improvements in Road 68/I-182/Burden Blvd. corridor to improve operation
and safety.
• Data-driven pro-active neighborhood traffic calming efforts.
• Continued collaboration with Ben Franklin Transit to enhance mobility and access.
• Completion of a Transportation System Master Plan and utilization of its recommendations to
develop policies, regulations, programs, and projects that provide for greater connectivity, strategic
investment, mobility, multi-modal systems, accessibility, efficiency and safety.
ECONOMIC VITALITY
Promote and encourage economic vitality by supporting:
• Downtown revitalization efforts of Downtown Pasco Development Authority (DPDA), post-COVID
restart, and City initiatives such as Downtown Master Plan process and sign code modifications.
• The construction of Peanuts Park and Farmers Market and continued efforts to pursue streetscape
and gateway upgrades.
• The completion of the Comprehensive Land Use Plan Update and Broadmoor Master Plan efforts,
adoption of Urban Growth Area expansion alternative, implementation of adopted long-range
planning efforts with appropriate analysis and adoption of planning actions including: zoning code
changes, phased sign code update, and development regulations and standards.
• Increased efforts to promote the community as a desirable place for commercial and industrial
development by promoting small business outreach and assistance, predictability in project review,
and excellent customer service.
• Partnerships and encouragement of Department of Natural Resources (DNR) to facilitate
development of the remaining state-owned properties at Road 68/I-182.
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• Continued coordination with the Port of Pasco to complete and implement a waterfront-zoning
plan and provide for public infrastructure.
• Active partnerships in the planning and development of strategies to promote tourism and
deployment of assets to spur economic activity.
• In concert with community partners, development of a comprehensive economic development
plan.
COMMUNITY IDENTITY
Identify opportunities to enhance community identity, cohesion and image through:
• Continued efforts of community surveying through traditional methods and the application of new
technologies.
• Providing opportunities for community engagement through boards, commissions, volunteer
opportunities, social media, forums, and other outlets.
• Enhanced inter-agency and constituent coordination developed during the pandemic.
• Continued efforts of the community identity/image enhancement campaign to include promotion
of community and organizational successes.
• Enhanced participation and support of cultural events occurring within the community.
• Support of the Arts and Culture Commission in promoting unity and the celebration of diversity
through art and culture programs.
For more information, visit www.pasco-wa.gov/councilgoals
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CALIDAD DE VIDA
Promover una vida de buena calidad a través de programas de calidad, servicios e inversiones y
reinversiones adecuadas en la infraestructura de la comunidad al:
• Utilizar una Community Development Block Grant (CDBG) (Concesión de Ayuda Federal para el
Desarrollo Comunitario) y otro capital público y privado para renovar las vecindades antiguas y las
rutas seguras a los servicios esenciales.
• Continuar los esfuerzos hacia el diseño, las obras de construcción, las necesidades programáticas, y
la elección de dichas obras de construcción, para un centro comunitario y comprar el terreno para
un futuro parque comunitario.
• Desarrollar la 1era Fase del Sporting Complex (Complejo Deportivo) de la Calle A y continuar los
esfuerzos de proporcionar más campos de fútbol y de otros deportes.
• Coordinar con el Pasco Public Facilities District (Distrito de las Instalaciones Públicas de Pasco) para
desarrollar una campaña de educación pública, un análisis financiero, y preparar una propuesta
sobre el desarrollo de una instalación acuática regional para que sea considerada por el público.
• Terminar la construcción de una nueva instalación para el control de animales.
• Continuar los esfuerzos para mejorar la eficiencia y la eficacia de los recursos públicos en la entrega
de servicios municipales, programas, y el mantenimiento y la viabilidad a largo plazo de
instalaciones públicas.
• Colaborar con la Inclusion, Diversity and Equity Commission (Comisión de Inclusión, Diversidad, y
Equidad) y con los líderes comunitarios para mejorar los esfuerzos de participación y la capacidad
cultural organizacional.
• Actualizar los estándares de diseño para el desarrollo de nuevas vecindades y el redesarrollo para
promover más cohesión de las vecindades a través de elementos de diseño, p. ej.: viabilidad peatonal,
evaluación de las necesidades, sustentabilidad, y lugares donde se puedan reunir los miembros de
la comunidad.
• Actualizar el Parks and Facilities Comprehensive Plan (Plan Comprehensivo de los Parques y las
Instalaciones) para que incluya: un inventario de instalaciones públicas, una evaluación de las
necesidades, el nivel de servicio, y la evaluación del centro.
• Trabajar en equipo con colaboradores regionales para desarrollar un Housing Action Plan (Plan de
Acción para Viviendas) con un enfoque en las estrategias que enfatizan viviendas económicas.
SUSTENTABILIDAD FINANCIERA
Mejorar la sustentabilidad financiera a largo plazo, el valor, y los niveles de servicios y programas,
incluyendo:
• La evaluación regular de los servicios y de los programas para confirmar la importancia de la
comunidad, la capitalización adecuada, y el costo-beneficio.
Metas del Concilio de la
Ciudad del 2020-2021
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• La continuación del costo por el servicio y de las metas de recuperación al evaluar los servicios de la
Ciudad.
• La evaluación continua de los costos, los procesos y el desempeño relacionado con la entrega de los
servicios de la Ciudad incluyendo la retroalimentación y la satisfacción del cliente, el personal, las
instalaciones, y las oportunidades colaborativas.
• Inculcar y promover una cultura organizacional de servicio al cliente a lo largo de todas las líneas de
negocio.
• Actualizar las políticas relacionadas con la urbanización de las islas no incorporadas para asegurar
consistencia con la planificación a largo plazo, la seguridad comunitaria, y la sustentabilidad fiscal.
SEGURIDAD COMUNITARIA
Preservar las mejorías anteriores y promover las ganancias futuras al:
• Desarrollar un Comprehensive Police Strategic Master Plan (Plan Maestro Estratégico
Comprehensivo Policial) a través de un proceso transparente para evaluar los niveles futuros de
servicio del departamento para asegurar sustentabilidad, seguridad pública, y control de crímenes
durante los siguientes 5-10 años.
• Trabajar con colaboradores regionales y comunitarios para evaluar e implementar estrategias para
reducir los casos de personas sin techo.
• Hacer uso y ampliar las colaboraciones para mantener y mejorar los servicios de salud conductual a
los miembros de la comunidad que se encuentran en medio de una crisis, ayudados por la policía y
por los bomberos.
• Continuar los esfuerzos para mejorar la relación con la policía y con la comunidad.
• Trabajar para lograr y mantener el tiempo de reacción de los bomberos a través de mejorías
operacionales y la planificación estratégica de instalaciones y personal a largo plazo.
• Enfocarse en la meta a largo plazo de mantener una clasificación de la comunidad Clase 3 del
Washington State Rating Bureau (Departamento de Clasificación del Estado de Washington).
• Utilizar la base de datos de la infraestructura de las banquetas, los faroles, y las condiciones del
pavimento, como también evaluar las políticas y los métodos para tratar las necesidades y las
injusticias.
RED DE TRANSPORTE COMUNITARIO
Promover una red de transporte extremadamente funcional y multimodal a través de:
• El comienzo y el término de la construcción del proyecto Lewis Street Overpass.
• El énfasis continuo en las mejorías de la ruta Road 68/I-182/Burden Blvd. para mejorar la operación y
la seguridad.
• Los esfuerzos proactivos basados en datos para calmar el tráfico en las vecindades.
• La colaboración continua con Ben Franklin Transit para mejorar la movilidad y el acceso.
• El término del Transportation System Master Plan (Plan Maestro del Sistema de Transporte) y la
utilización de sus recomendaciones para desarrollar políticas, reglas, programas, y proyectos que
proporcionan más conectividad, inversiones estratégicas, movilidad, sistemas multimodales,
accesibilidad, eficiencia, y seguridad.
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VITALIDAD ECONOMICA
Promover y motivar la vitalidad económica al apoyar:
• Los esfuerzos de renovación de la Downtown Pasco Development Authority (DPDA) (Autoridad de
Desarrollo del Centro de Pasco), el reinicio después de COVID, y las iniciativas de la Ciudad como el
proceso del Downtown Master Plan (Plan Maestro del Centro) y las modificaciones de los códigos de
anuncios.
• La construcción del Peanuts Park and Farmers Market (Parque Peanuts y el Mercado) y los esfuerzos
continuos para discutir paisajes urbanos y actualizaciones de entradas.
• El término de los esfuerzos de la Comprehensive Land Use Plan Update (Actualización
Comprehensiva del Uso de Terrenos) y los esfuerzos del Broadmoor Master Plan (Plan Maestro de
Broadmoor), la adopción de la alternativa de la expansión de Urban Growth Area (Área del
Crecimiento Urbano), la implementación de los esfuerzos de planificación a largo plazo con los
análisis adecuados y la adopción de acciones de planificación incluyendo: los cambios a los códigos
de zonas, la actualización de los códigos de los anuncios de las fases, y el desarrollo de las reglas y los
estándares.
• Más esfuerzos para promover a la comunidad como un lugar atractivo para el desarrollo comercial
e industrial al fomentar el alcance y la ayuda a los negocios pequeños, la predictibilidad en la
revisión de proyectos, y un excelente servicio al cliente.
• Las colaboraciones y la motivación del Department of Natural Resources (DNR) (Departamento de
Recursos Naturales) para facilitar el desarrollo de las propiedades restantes del estado en Road 68/I-
182.
• La coordinación continua con el Port of Pasco (Puerto de Pasco) para terminar e implementar un
plan de zonas costeras y proporcionar una infraestructura pública.
• Las colaboraciones activas en la planificación y el desarrollo de estrategias para promover el turismo
y la utilización de recursos para estimular actividad económica.
• Junto con los colaboradores de la comunidad, crear un plan comprehensivo de desarrollo
económico.
IDENTIDAD COMUNITARIA
Identificar oportunidades para mejorar la identidad comunitaria, la cohesión, y la imagen a través de:
• Los esfuerzos continuos para evaluar a la comunidad a través de los métodos tradicionales y la
aplicación de nuevas tecnologías.
• Proporcionar oportunidades para la involucración comunitaria a través de mesas directivas,
comisiones, oportunidades para voluntarios, medios sociales, foros, y otros medios.
• Una mejor coordinación entre las agencias y los constituyentes desarrollada durante la pandémica.
• Los esfuerzos continuos de campañas para la mejoría de la identidad/imagen comunitaria que
promuevan a la comunidad y a los éxitos organizacionales.
• Una mejor participación y apoyo de los eventos culturales llevados a cabo dentro de la comunidad.
• El apoyo de la Arts and Culture Commission (Comisión de Artes y Cultura) al promover la unidad y
celebrar la diversidad a través de programas de arte y cultura.
Para más información, visite www.pasco-wa.gov/councilgoals
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