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Home My WebLink About2021.07.26 Council Workshop Packet AGENDA City Council Workshop Meeting 7:00 PM - Monday, July 26, 2021 City Council Chambers & GoToWebinar Page 1. MEETING INSTRUCTIONS for REMOTE ACCESS - The Pasco City Council Workshops are broadcast live on PSC-TV Channel 191 on Charter/Spectrum Cable in Pasco and Richland and streamed at www.pasco-wa.gov/psctvlive and on the City’s Facebook page at www.facebook.com/cityofPasco. Call-in information to GoToWebinar for "listen-only" mode is: (562) 247-8422 and use access code 465-398-545. 2. CALL TO ORDER 3. ROLL CALL (a) Pledge of Allegiance 4. VERBAL REPORTS FROM COUNCILMEMBERS 5. ITEMS FOR DISCUSSION 3 - 36 (a) Railroad Quiet Zones Presentation Presentation by Tammy Wagner, Safety Specialist-Grade Crossing, with the Federal Railroad Administration (FRA) 37 - 43 (b) Utility Extension in the Unincorporated Islands & Urban Growth Area (UGA) 44 - 52 (c) Resolution - Amendment No. 3 to Professional Services Agreement for the West Pasco Water Treatment Plant Expansion Phase 1 with RH2 Engineering 53 - 56 (d) Resolution - Bid Rejection: Burns Road Pathway Phase 1 - Broadmoor to Road 90 Project 6. MISCELLANEOUS COUNCIL DISCUSSION Page 1 of 62 7. EXECUTIVE SESSION (a) Establish the sales price or lease amount of real estate per RCW 42.30.110 (c) and consider acquisition of real estate per RCW 42.30.110 (b) 8. ADJOURNMENT 9. ADDITIONAL NOTES 57 - 62 (a) Adopted 2020-2021 Council Goals (Reference Only) (b) REMINDERS • Monday, July 26, 10:00 AM: Franklin County Solid Waste Advisory Committee Meeting – 3416 Stearman Avenue (MAYOR SAUL MARTINEZ, Rep.; MAYOR PRO TEM BLANCHE BARAJAS, Alt.) • Monday, July 26, 4:00 PM: Hanford Area Economic Investment Fund Advisory Committee Meeting – Ben Franklin Transit Main Conference Room (COUNCILMEMBER PETE SERRANO, Rep.) This meeting is broadcast live on PSC-TV Channel 191 on Charter/Spectrum Cable in Pasco and Richland and streamed at www.pasco-wa.gov/psctvlive. Audio equipment available for the hearing impaired; contact the Clerk for assistance. Servicio de intérprete puede estar disponible con aviso. Por favor avisa la Secretaria Municipal dos días antes para garantizar la disponibilidad. (Spanish language interpreter service may be provided upon request. Please provide two business day's notice to the City Clerk to ensure availability.) Page 2 of 62 AGENDA REPORT FOR: City Council July 7, 2021 TO: Dave Zabell, City Manager City Council Workshop Meeting: 7/26/21 FROM: Steve Worley, Director Public Works SUBJECT: Railroad Quiet Zones Presentation I. REFERENCE(S): PowerPoint Presentation Guide to the Quiet Zone Establishment Process II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: Discussion. III. FISCAL IMPACT: No fiscal impacts at this time. IV. HISTORY AND FACTS BRIEF: The City of Pasco's origins are as a railroad town. Pasco has long been a rail hub and that continues through today with a major rail line traversing the community carrying people, via AMTRAK, and freight across the nation, as well as rail lines to service industries in Big Pasco and other areas within Pasco and the region. With railroads, come "at-grade" crossings and a lot of regulations on the State and Federal level. The Utilities & Transportation Commission regulates (in limited areas) rail in Washington State. Great effort is undertaken to make "at- grade" crossings as safe as possible, including; striping, signage, signals, and the requirement for horns. Recently the City has received concerns from residents about train horn noise. The use of train horns at crossings are a function of rail safety regulations. Page 3 of 62 V. DISCUSSION: Tammy Wagner, Safety Specialist-Grade Crossing, with the Federal Railroad Administration (FRA) will provide a brief presentation on Railroad Quiet Zones and be available to answer questions. Page 4 of 62 1 New Quiet Zones Page 5 of 62 FRA –Highway-Rail Crossing & Trespasser Programs Division 7/22/2021 Moving America Forward What the Rule Does? 2 Requires railroads to sound locomotive horns to warn motorists at public highway-rail grade crossings 02 01 03 Provides exceptions where risk is minimized Enables communities to establish quiet zones by reducing the risk caused by lack of hornsPage 6 of 62 3 Step 1 –Identify Crossings ⚫In proposed QZ, determine all –Public, private & pedestrian at-grade crossings –All grade separations ⚫Identify by crossing ID number and name –ID number –6 numbers and letter –Posted at crossing –Safety data web site (http://safetydata.fra.dot.gov)Page 7 of 62 Diagnostic Reviews ⚫Diagnostic Reviews should be encouraged even when not required by the rule. ⚫Safety partners should make every effort to participate in the reviews as they can: –Provide a clear understanding of the rule –Help to mediate any conflicts between the parties –Help promote safety by encouraging the right course of actionPage 8 of 62 5 Step 2 -Length ⚫Ensure New QZ will be at least ½ mile in length ⚫Rule does not specify how to determine length but FRA is interpreting this as follows: –From ¼ mile outside from the two outermost public crossings –¼ mile either side of a single public crossingPage 9 of 62 6 Step 3 -Inventory ⚫A complete and accurate Inventory must be on file –Public, private & pedestrian crossings ⚫Crossing inspection should be done and form updated and filedPage 10 of 62 7 Step 4 –Warning Devices ⚫All public crossings must have lights and gates ⚫Must have power out indicators ⚫Must have constant warning time if reasonable practical –Railroad, state agency, FRA –in order –Not a waiverPage 11 of 62 8 Step 5 –Notice of Intent ⚫PA must provide written Notice of Intent to establish a QZ to: –All railroads operating over crossings –State highway safety agency –State agency responsible for crossing safety ⚫Purpose –to provide opportunity for comments and recommendations to PA as it plans the QZ ⚫60 days to provide comments to PAPage 12 of 62 9 Step 6 –Private Crossings ⚫Equipped with crossbucks and STOP sign as minimum on both approaches ⚫Private crossings with public access, industrial or commercial use –Diagnostic team review –Treated per team’s recommendation –State agencies & railroads must be invited ⚫Private crossings beyond ¼ mile from last public crossing –not in QZPage 13 of 62 10 Step 7 –Signs ⚫Each highway approach must have advanced warning sign advising horns not sounded ⚫MUTCD compliant ⚫Public and private crossingsPage 14 of 62 11 Step 8 –Pedestrian Crossings ⚫Must have a diagnostic review and equipped per the recommendations. ⚫Must invite State agencies & railroads ⚫Minimum –signs advising pedestrians that train horns are not sounded. –MUTCD compliantPage 15 of 62 12 Step 9 –SSMs at All Crossings ⚫SSMs at all public crossings –QZ qualified ⚫Can use different SSMs ⚫Install SSMs ⚫Provide Notice of QZ Establishment If not all crossings equipped with SSMs, go to next stepPage 16 of 62 13 Step 10 –Risk Index ⚫Calculate RI for each public crossing ⚫Non-gated crossings –calculate as if gates were present –Gates must be installed prior to designation ⚫Use current and accurate data ⚫Private & pedestrian crossings not includedPage 17 of 62 7/22/2021 FRA –Highway-Rail Crossing & Trespasser Programs Division Moving America Forward Calculator Page Page 18 of 62 15 Step 16 -Notice of QZ Establishment ⚫Purpose –advise affected parties of QZ establishment ⚫Required when: ⚫New QZ being created –Sent to: –All railroads operating over QZ –Highway or traffic control authority, or law enforcement, having control over vehicular traffic on crossings –State agency responsible for highway and road safety and private property owners.Page 19 of 62 16 ▪Closures (permanent & temporary) ▪4 quadrant gates ▪One-way street with gate across width ▪Channelization arrangements (mountable and non-mountable) with gates Supplementary Safety Measures (SSM’s)Page 20 of 62 FRA –Highway-Rail Crossing & Trespasser Programs Division 7/22/2021 Moving America Forward Mountable vs. Non-Mountable Channelization 17Mountable Non-MountablePage 21 of 62 FRA –Highway-Rail Crossing & Trespasser Programs Division 7/22/2021 Moving America Forward –Non-complying SSM’s (e.g., shorter traffic channelization devices) –Photo enforcement –Programmatic education and awareness –Programmatic enforcement Education and enforcement ASMs must demonstrate a statistically significant improvement in effectiveness, and must be approved by the FRA. Alternative Safety Measures (ASM’s)Page 22 of 62 FRA –Highway-Rail Crossing & Trespasser Programs Division 7/22/2021 Moving America Forward Periodic Updates •Copies of the affirmation must be provided to the parties identified in §222.43(a)(3) of this part by certified mail, return receipt requested. •All railroads operating over the public highway-rail grade crossing within the QZ; •The highway or traffic control or law enforcement authority having jurisdiction over vehicular traffic at grade crossings within the QZ; •The landowner having control over any private highway-rail grade crossings within the QZ; •The State agency responsible for highway and road safety; •The State agency responsible for grade crossing safety; and •The Associate Administrator Page 23 of 62 7/22/2021 Moving America Forward F E D E R A L R A I L R O A D A D M I N I S T R A T I O N Quiet Zone Reviews Page 24 of 62 FRA –Highway-Rail Crossing & Trespasser Programs Division 7/22/2021 Moving America Forward LOSS OF QUIET ZONE APPROVAL •Public Authority will receive written notice from FRA •Public Authority provides written commitment within 6 months to FRA to reduce risk or QZ terminates •36 months from FRA notice to install ASM’s or SSM’s or QZ terminatesPage 25 of 62 7/22/2021 Moving America Forward FRA –Office of Railroad Policy and Development Questions???? Tammy Wagner Railroad Safety Specialist-Grade Crossing Federal Railroad Administration P.O. Box 514 Bismarck, ND 58502 Cell: 815-715-6034 Email: tammy.wagner@dot.govPage 26 of 62 AÄ IÄ¥ÊÙÃã®ÊÄ Gç® GUIDE TO THE QUIET ZONE ESTABLISHMENT PROCESS Federal Railroad AdministraƟon Highway‐Rail Crossing and Trespasser Programs Division Follow FRA on Facebook and TwiƩer Federal Railroad AdministraƟon 1200 New Jersey Avenue S.E. Washington, DC 20590 Telephone: 202‐493‐6299 www.fra.dot.gov Page 27 of 62 Purpose of the Guide This brochure was developed to serve as a guide for local decision makers seeking a greater understanding of train horn sounding requirements and how to establish quiet zones. Its purpose is to provide a general overview and thus does not contain every detail about the quiet zone establishment process. For more detailed and authoritaƟve informaƟon, the reader is encouraged to review the official regulaƟons governing the use of locomoƟve horns at public highway‐rail grade crossings and the establishment of quiet zones that are contained in 49 CFR Part 222. A copy of the rule can be downloaded or printed at hƩp://www.fra.dot.gov/eLib/Details/L02809. FRA is commiƩed to reducing the number of collisions at highway‐rail grade crossings, while establishing a consistent standard for communiƟes who opt to preserve or enhance quality of life for their residents by establishing quiet zones within which rouƟne use of train horns at crossings is prohibited. Federal regulaƟon requires that locomoƟve horns begin sounding 15–20 seconds before entering public highway‐rail grade crossings, no more than one‐quarter mile in advance. Only a public authority, the governmental enƟty responsible for traffic control or law en‐ forcement at the crossings, is permiƩed to create quiet zo nes. A quiet zone is a secƟon of a rail line at least one‐half mile in length that contains one or more consecuƟve public highway‐rail grade crossings at which locomoƟve horns are not rouƟnely sounded when trains are approaching the crossings. The prohibited use of train horns at quiet zones only applies to trains when approaching and entering crossings and does not include train horn use within passenger staƟons or rail yards. Train horns may be sounded in emergency situaƟons or to comply with other railroad or FRA rules even within a quiet zone. Quiet zone regulaƟons also do not eliminate the use of locomoƟve bells at crossings. Therefore, a more appropriate descripƟon of a designated quiet zone would be a “reduced train horn area.” CommuniƟes wishing to establish quiet zones must work through the appropriate public authority that is responsible for traffic control or law enforcement at the crossings. About Quiet Zones Guide to the Quiet Zone Establishment Process 2 Page 28 of 62 3 Historically, railroads have sounded locomoƟve horns or whistles in advance of grade crossings and under other circumstances as a universal safety precauƟon. Some States allowed local communiƟes to create whistle bans where the train horn was not rouƟnely sounded. In other States, communiƟes created whistle bans through informal agreements with railroads. In the late 1980’s, FRA observed a signiﬁcant increase in nighƫme train‐vehicle collisions at certain gated highway‐rail grade crossings on the Florida East Coast Railway (FEC) at which nighƫme whistle bans had been established in accordance with State statute In 1991, FRA issued Emergency Order #15 requiring trains on the FEC to sound their horns again. The number and rate of collisions at affected crossings returned to pre‐whistle ban levels. In 1994, Congress enacted a law that required FRA to issue a Federal regulaƟon requiring the sounding of locomoƟve horns at public highway‐rail grade crossings. It also gave FRA the ability to provide for excepƟons to that requirement by allowing communiƟes under some circumstances to establish "quiet zones." The Train Horn Rule became effecƟve on June 24, 2005. The rule set naƟonwide standards for the sounding of train horns at public highway‐rail grade crossings. This rule changed the criteria for sounding the horn from distance‐based to Ɵme‐based. It also set limits on the volume of a train horn. The rule also established a process for communiƟes to obtain relief from the rouƟne sounding of train horns by providing criteria for the establishment of quiet zones. LocomoƟve horns may sƟll be used in the case of an emergency and to comply with Federal regulaƟons or certain railroad rules. Historical Context Guide to the Quiet Zone Establishment Process Page 29 of 62 Guide to the Quiet Zone Establishment Process Public Safety ConsideraƟons 4 Because the absence of rouƟne horn sounding increases the risk of a crossing collision, a public authority that desires to establish a quiet zone usually will be required to miƟgate this addiƟonal risk. At a minimum, each public highway–rail crossing within a quiet zone must be equipped with acƟve warning devices: ﬂashing lights, gates, constant warning Ɵme devices (except in rare circumstances) and power out indicators. In order to create a quiet zone, one of the following condiƟons must be met 1. The Quiet Zone Risk Index (QZRI) is less than or equal to the NaƟonwide Signiﬁcant Risk Threshold (NSRT) with or without addiƟonal safety measures such as Supplementary Safety Measures (SSMs) or AlternaƟve Safety Measures (ASMs) described below. The QZRI is the average risk for all public highway‐rail crossings in the quiet zone, including the addiƟonal risk for absence of train horns and any reducƟon in risk due to the risk miƟgaƟon measures. The NSRT is the level of risk calculated annual‐ ly by averaging the risk at all of the NaƟon’s public highway‐rail grade crossings equipped with ﬂashing lights and gates where train horns are rouƟnely sounded. 2. The Quiet Zone Risk Index (QZRI) is less than or equal to the Risk Index With Horns (RIWH) with addiƟonal safety measures such as SSMs or ASMs. The RIWH is the average risk for all public highway‐rail crossings in the proposed quiet zone when loco‐ moƟve horns are rouƟnely sounded. 3. Install SSMs at every public highway‐rail crossing. This is the best method to reduce to reduce risks in a proposed quiet zone and to enhance safety. SSMs are pre‐approved risk reducƟon engineering treatments installed at certain public highway‐rail crossings within the quiet zone and can help maximize safety beneﬁts and minimize risk. SSMs include: medians or channelizaƟon devices, one‐way streets with gates, four quadrant gate systems, and temporary or permanent crossing closures. Exam‐ ples of SSMs are shown on the next page. ASMs are safety systems, other than SSMs, that are used to reduce risk in a quiet zone. ASMs typically are improvements that do not fully meet the requirements to be SSMs and their risk reducƟon effecƟveness must be submiƩed in wriƟng and approved by FRA. FRA strongly recommends that all crossings in the quiet zone be reviewed by a diagnosƟc team. A diagnosƟc team typically consists of representaƟves from the public authority, railroad, and State agency responsible for crossing safety and FRA grade crossing managers. Page 30 of 62 Cost ConsideraƟons The enabling Federal statute did not provide funding for the establishment of quiet zones. Public authoriƟes seeking to establish quiet zones should be prepared to ﬁnance the installaƟon of SSMs and ASMs used. Costs can vary from $30,000 per crossing to more than $1 million depending on the number of crossings and the types of safety improvements required. Legal ConsideraƟons 5 The courts will ulƟmately determine who will be held liable if a collision occurs at a grade crossing located within a quiet zone, based upon the facts of each case, as a collision may have been caused by factors other than the absence of an audible warning. FRA’s rule is intended to remove failure to sound the horn as a cause of acƟon in lawsuits involving collisions that have occurred at grade crossings within duly established quiet zones. Examples of SSMs Guide to the Quiet Zone Establishment Process Public Safety ConsideraƟons conƟnued Wayside Horns The train horn rule also provides another method for reducing the impact of rouƟne locomoƟve horn sounding when trains approach public highway‐rail grade crossings. A wayside horn may be installed at highway‐rail grade crossings that have ﬂashing lights, gates, constant warning Ɵme devices (except in rare circumstances), and power out indicators. The wayside horn is posiƟoned at the crossing and will sound when the warning devices are acƟvated. The sound is directed down the roadway, which greatly reduces the noise footprint of the audible warning. Use of wayside horns is not the same as establishing a quiet zone although they may be used within quiet zones. Crossing Closure Gates with Channelization Devices Four Quadrant Gate System Gates with Medians Page 31 of 62 6 Under the Train Horn Rule, only public authoriƟes are permiƩed to establish quiet zones. CiƟzens who wish to have a quiet zone in their neighborhood should contact their local government to pursue the establishment of a quiet zone. The following is a typical example of the steps taken to establish a quiet zon e: 1. Determine which crossings will be included in the quiet zone. All public highway‐rail crossings in the quiet zone must have, at a minimum, an automaƟc warning system consisƟng of ﬂashing lights and gates. The warning systems must be equipped with constant warning Ɵme devices (except in rare circumstances) and power out indicators. The length of the quiet zone must be at least one‐half mile in length. 2. IdenƟfy any private highway‐rail grade crossings within the proposed quiet zone. If they allow access to the public or provide access to acƟve industrial or commercial sites, a diagnosƟc review must be conducted and the crossing(s) treated in accordance with the recommendaƟons of the diagnosƟc team. 3. IdenƟfy any pedestrian crossings within the proposed quiet zone and conduct a diag‐ nosƟc review of those crossings too. They also must be treated in accordance with the diagnosƟc team’s recommendaƟons. NOTE: While it is not required by the regulaƟons, FRA recommends that every crossing within a proposed quiet zone be reviewed for safety concerns. 4. Update the U.S. DOT Crossing Inventory Form to reﬂect current physical and operaƟng condiƟons at each public, private, and pedestrian crossing located within a proposed quiet zone. 5. Provide a NoƟce of Intent (NOI) to all of the railroads that operate over crossings in the proposed quiet zone, the State agency responsible for highway safety and the State agency responsible for crossing safety. The NOI must list all of the crossings in the proposed quiet zone and give a brief explanaƟon of the tentaƟve plans for implemenƟng improvements within the quiet zone. AddiƟonal required elements of the NOI can be found in 49 CFR 222.43(b). The railroads and State agencies have 60 days in which to provide comments to the public authority on the proposed plan. 6. AlternaƟve Safety Measures – If ASMs are going to be used to reduce risk, an applicaƟon to FRA must be made. The applicaƟon must include all of the elements provided in 49 CFR 222.39(b)(1) and copies of the applicaƟon must be sent to the enƟƟes listed in 49 CFR 222.39(b)(3). They will have 60 days to provide comments to FRA on the applicaƟon. FRA will provide a wriƩen decision on the applicaƟon typically within three to four months aŌer it is received. The Quiet Zone Establishment Process Guide to the Quiet Zone Establishment Process Page 32 of 62 7 7. Determine how the quiet zone will be established using one of the following criteria: (Note that OpƟons 2 through 4 will require the use of the FRA Quiet Zone Calculator available at hƩp://safetydata.fra.dot.gov/quiet/.) 8. Complete the installaƟon of SSMs and ASMs and any other required improvements determined by the diagnosƟc team at all public, private, and pedestrian crossings within the proposed quiet zone. 9. Ensure that the required signage at each public, private, and pedestrian crossing is installed in accordance with 49 CFR SecƟons 222.25, 222.27, and 222.35, and the standards outlined in the Manual on Uniform Tra ffic Control Devices. These signs may need to be covered unƟl the quiet zone is in effect. 10. Establish the quiet zone by providing a NoƟce of Quiet Zone Establishment to all of the parƟes that are listed in 49 CFR SecƟon 222.43(a)(3). Be sure to include all of the required contents in the noƟce as listed in 49 CFR SecƟon 222.43(d). The quiet zone can take effect no earlier than 21 days aŌer the date on which the NoƟce of Quiet Zone Establishment is mailed. ***Appendix C to the Train Horn Rule provides detailed, step by step guidance on how to create a quiet zone.*** Guide to the Quiet Zone Establishment Process The Quiet Zone Establishment Process conƟnued 1. Every public highway‐rail crossing in the proposed quiet zone is equipped with one or more SSMs. The Quiet Zone Risk Index (QZRI) of the proposed quiet zone is less than or equal to the NaƟonwide Signiﬁcant Risk Threshold (NSRT) without installing SSMs or ASMs. The QZRI of the proposed quiet zone is less than or equal to the NaƟonwide Signiﬁcant Risk Threshold (NSRT) aŌer the installaƟon of SSMs or ASMs. The QZRI of the proposed quiet zone is less than or equal to the Risk Index with Horns (RIWH) aŌer the installaƟon of SSMs or ASMs. Page 33 of 62 Guide to the Quiet Zone Establishment Process BNSF Railway (BNSF) Canadian Paci ﬁc (CP) CSX Transporta Ɵon (CSX) Norfolk Southern (NS) Canadian NaƟonal (CN) Union Paciﬁc (UP) Kansas City Southern (KCS) Amtrak (ATK) Role of Railroads CommuniƟes seeking to establish a quiet zone are required to send a NoƟce of Intent and a NoƟce of Quiet Zone Establishment to railroads operaƟng over the public highway‐rail grade crossings within the proposed quiet zone. Railroad officials can provide valuable input during the quiet zone establishment process and should be included on all diagnosƟc teams. Listed below are links to the Class I Railroads and Amtrak. The information contained in this brochure is provided as general guidance related to the Quiet Zone Establishment Process and should not be considered as a definitive resource. FRA strongly recommends that any public authority desiring to establish quiet zones take the opportunity to review all aspects of safety along its rail corridor. Particular attention should be given to measures that prevent trespassing on railroad tracks since investments made to establish a quiet zone may be negated if the horn has to be routinely sounded to warn trespassers. FINAL NOTE Public authoriƟes interested in establishing a quiet zone are required to submit certain documentaƟon during the establishment process. FRA has provided checklists for the various documents that can be found at hƩp://www.fra.dot.gov/Elib/Details/L03055. FRA’s Regional Grade Crossing Managers are available to provide technical assistance. A State’s department of transportaƟon or rail regulatory agency also may be able to provide assistance to communiƟes pursuing quiet zones. Public authoriƟes are encouraged to consult with the agencies in their State that have responsibility for crossing safety. Some States may have addiƟonal administraƟve or legal requirements that must be met in order to modify a public highway‐rail grade crossing. Required DocumentaƟon 8 Page 34 of 62 POINTS OF CONTACT General QuesƟons: Inga Toye, 202‐493‐6305 Debra Chappell, 202‐493‐6018 Ron Ries, 202‐493‐6285 Regional Contacts Region 1 ConnecƟcut, Maine, MassachuseƩs, New Hampshire, New Jersey, New York, Rhode Island, and Vermont 1‐800‐724‐5991 Region 2 Delaware, Maryland, Ohio, Pennsylvania, Virginia, West Virginia , and Washington, D.C. 1‐800‐724‐5992 Region 3 Alabama, Florida, Georgia, Kentucky, Mississippi, North Carolina, South Carolina, and Tennessee 1‐800‐724‐5993 Region 4 Illinois, Indiana, Michigan, Minnesota, and Wisconsin 1‐800‐724‐5040 Region 5 Arkansas, Louisiana, New Mexico, Oklahoma, and Texas 1‐800‐724‐5995 Region 6 Colorado, Iowa, Kansas, Missouri, and Nebraska 1‐800‐724‐5996 Region 7 Arizona, California, Nevada, and Utah 1‐800‐724‐5997 Region 8 Alaska, Idaho, Montana, North Dakota, South Dakota, Oregon, Washington, and Wyoming 1‐800‐724‐5998 9 Page 35 of 62 U.S. Department of TransportaƟon Federal Railroad AdministraƟon 1200 New Jersey Avenue S.E. Washington, DC 20590 Telephone: 202‐493‐6299 www.fra.dot.gov Follow FRA on Facebook and TwiƩer September 2013 The mission of the Federal Railroad AdministraƟon is to enable the safe, reliable, and efficient movement of people and goods for a strong America, now and in the future. Rail – Moving America Forward 10 Page 36 of 62 AGENDA REPORT FOR: City Council July 23, 2021 TO: Dave Zabell, City Manager City Council Workshop Meeting: 7/26/21 FROM: Rick White, Director Community & Economic Development SUBJECT: Utility Extension in the Unincorporated Islands & Urban Growth Area (UGA) I. REFERENCE(S): Subdivision Vicinity Map Spencer Estates #4 Comprehensive Land Use Map with UGA Boundaries II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: Discussion III. FISCAL IMPACT: Providing municipal services to efficiently developed land is less of a financial burden to services same those providing the taxpayers general to than inefficiently developed land. IV. HISTORY AND FACTS BRIEF: The City has extended potable water to much of the unincorporated Urban Growth Area (UGA) both north and south of Interstate 182. While much of the former County Riverview Area received potable water extensions many years ago, the unincorporated area north of I-182 has received potable city water more recently. For example, the unincorporated UGA area north of Burns Road and west of Broadmoor has received city water within the last decade. A recent request has been received to extend City potable water to a subdivision outside of the City limits but within the UGA, on the north side of Burns Road at its terminus with Shoreline Drive. This property is not part of a utility extension agreement (UEA) for water that allowed other subdivisions in this area to connect to City water. The provision of sanitary sewer at the time the aforementioned UEA was uncertain and several years from being a possibility. Since that time Page 37 of 62 the City has extended a major sanitary sewer trunk line into the Broadmoor area along Harris Road, which is currently being extended north to Burns Rd. through a local improvement district (LID). specific site is for request subject that Although water - requests staff consideration by Council of the overall policy implications for utility extensions into the UGA. V. DISCUSSION: The major consequence of uncoordinated/unplanned growth is sprawl, which is the most expensive form of development to provide with urban or municipal services, this results in a higher tax burden on all taxpayers in order to fund such services. Council, through the Comprehensive Plan process and in the adopted Council Goals, has placed emphasis on increasing density within the UGA, recognizing that lower density development on large lots is expensive and inefficient to provide with urban level services, and is inconsistent with other adopted planning goals and policies. UGA's by definition are areas where growth and higher densities are expected and that can be supported by cost-effective urban services. Several of the policy considerations that staff is seeking input on are noted below: Annexation • Should annexation be a prerequisite of extension of city provided utilities (the property and the recently expanded UGA are currently not within the City limits)? Density/Utilities • Will urban densities (generally 4 to 6 units per acre) be required as a condition of a city provided utility extension agreement? • Will provision of sewer be required as a condition of extension of city water ( as mentioned above, the NW Sewer LID project currently underway will provide the backbone sewer network for serving the area north of I-182)? The Growth Management Act requires that Cities phase growth in urban growth areas level with concurrent services urban to areas such ensure have development and that development projects allow for urban level services to be phased in as appropriate. Accord Department ing to the Washington of Commerce’s Urban Growth Area Guidebook, phasing in urban services typically Page 38 of 62 involves first constructing water, sewer, stormwater, and transportation to City standards. Later urban level services can be phased in for police, fire, libraries, and parks, as needed (Dept. of Commerce, GMA Guidebook, p. 16 (2016). If the City extends water and not sewer, eventual connection to sewer will be difficult as individual property owners will need to abandon septic and connect at grea ter individual cost. This could lead to a failure to phase in urban services to the City UGA, resulting in greater sprawl and inefficient use of land and City resources. Development Standards • Will City development standards (road construction and desi gn; sidewalks; street lighting; lot layout and design, etc.) apply as conditions of utility extension agreements? Mitigation Fees • Will mitigation City fees apply? Applicability • Will utility connection and annexation policies apply differently for areas within the expanded UGA than in the former UGA (some subdivisions are not within the expanded UGA but were already in the UGA established in 2008)? There are three categories of incorporated lands within the UGA: 1. Incorporated islands - primarily in the Riverview area, partially developed (60%), domestic water system of varying adequacy throughout, substandard rights-of-way in many areas, grid system integrity hampered by proliferation of cul-de-sacs. Some opportunities for development consistent with Comp Plan densities. Because of the development patterns allowed, municipal services will be challenging and costly to implement in much of this area. The burden to current taxpayers should be a consideration for annexations within these areas. 2. Lands within the 2008 UGA - Significant amount development relaying on on-site septic systems (1/2 acre lot density). Some opportunities remain for sanitary sewer to be provided in an efficient manner, more isolated parcels would need to construct considerable off -site improvements to serve their properties. Condition, including adequacy, of existing public infrastructure and burden to current taxpayers should be a consideration of annexations within this area. 3. Lands added as part of the current UGA - Clean slate, staff recommends that parcels within these areas not receive water without sanitary sewer and annexation to the City. Each of these categories has its own unique histories and circumstances and the implications of policy questions and current city requirements for provision of city utilities into unincorporated area will differ for each category noted above. Page 39 of 62 The site specific request, falls into category 2 above. As noted, sanitary sewer is currently being constructed northward. Beyond the LID there is a lift station the City is partnering on with a developer that will extend sewer to Burns Rd. at the Solstice subdivision (see Exhibit 1). Staff recommends Council discussion and direction on the points above and any other considerations important to this issue. Page 40 of 62 Page 41 of 62 APPLICANT:CIVIL ENGINEERSURVEYORBASIS OF BEARINGVERTICAL DATUMSURVEY EQUIPMENT USEDPROJECT INFOSITE INFORMATIONUTILITIES/SERVICESLAND USE TABLENVICINITY MAPPROJECT SITEA PORTION OF THE SW 1/4 OF THE SW 1/4 OF SEC. 1, TWN. 9, RGE. 28, W.M.FRANKLIN COUNTY, WASHINGTONNVICINITY MAPSPENCER ESTATES PH. 4LEGENDLEGAL DESCRIPTIONKEY NOTES12345678910GENERAL NOTESPRELIMINARY PLAT MAP11N5/13/216LQFHUHPage 42 of 62 Urban Growth BoundaryIndustrialIndustrialIndustrialAirport ReserveLow Density ResidentialLow Density ResidentialIndustrialCommercialDNR ReserveLow Density ResidentialIndustrialDNR ReserveIndustrialLow Density ResidentialCommercialAirport ReserveCommercialCommercialLow Density ResidentialLow Density ResidentialLow Density ResidentialLow Density ResidentialIndustrialLow Density ResidentialOpen Space ParksLow Density ResidentialLow Density ResidentialLow Density ResidentialLow Density ResidentialLow Density ResidentialIndustrialCommercialIndustrialCommercialOpen Space ParksIndustrialOpen Space ParksPublic Quasi-PublicPublic Quasi-PublicLow Density ResidentialMixed Use RegionalCommercialOpen Space ParksIndustrialLow Density ResidentialOfficeLow Density ResidentialMedium Density ResidentialLow Density ResidentialConfederated Tribes - ColvilleLow Density ResidentialLow Density ResidentialOpen Space ParksOfficeDNR ReserveMedium Density ResidentialLow Density ResidentialLow Density ResidentialOpen Space Parks Medium Density ResidentialDNR ReserveLow Density ResidentialLow Density ResidentialPublic Quasi-PublicCommercialMedium Density Residential Public Quasi-PublicPublic Quasi-PublicCommercial CommercialCommercialOpen Space ParksOfficeCommercialMedium Density ResidentialMedium De nsit y R esi d e nti alLow Density ResidentialMedium Density ResidentialMedium Density ResidentialPublic Quasi-PublicCommercial Low De n sit y R e si d e nti al DNR Reserve High Density Residential CommercialMedium Density ResidentialCommercialMixed Resi d e n t i al C o m m e r c i a l Public Quasi-PublicMedium Density ResidentialLow Density ResidentialMedium High Density ResidentialMedium Density ResidentialOfficeMixed Residential CommercialAirport ReserveAirport ReserveMixed Residential CommercialMedium Density Residential Medium De n s i t y R e si d e n ti alMedium Density ResidentialCommercial Airport ReserveLow Density R e s i d e n t i a l Low Density ResidentialComm erci al CommercialIndustrialCommercialMedium Density ResidentialOpen Space ParksCommercialCommercialCommercialAirport ReserveOpen Space Parks Commercial CommercialCommercialCommercialMedium Density ResidentialMedium Density ResidentialMixed Residential CommercialPascoI-182 EI-182 WUS 12 W US 395 NUS 12 EE I 182 TO 20TH RAMPW LEWIS StE I 182 TO US 395 RAMP SN ROAD 68 TO I 182 RAMP WS ROAD 68 TO I 182 RAMP EA TO US 12 RAMP EUS 395 S20TH TO I 182 RAMP EI-182 EI-182 WW COURT StUS 12 WUS 12 EUS 395 S W ARGENT RdUS 395 N E A StROAD 68CLARK RdW A StDENT RdW SYLVESTER StN RAILR O A D A v e 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S W JAY StROAD 37W RUBY StROAD 35W RUBY StN 16TH AveN 12TH AveROAD 52W JAY StUS 395 SN 26TH AveW RICHARDSON RdN 15TH AveW PEARL StN 9TH Av e W DRADIE StW BROWN StROAD 41W ELLA StROAD 70W HENRY StUS 395 NW PARK StW RUBY StWHIPPLE AveROAD 44ROAD 45N 12TH A v e W RUBY StW MARIE StW HOPKINS StN 4TH A v e W MARGARET StN 15TH AveN 19TH AvePEARL StROAD 46N 10TH A v e W MARIE StN 22ND AveSUNSET TrlW HENRY StW LIVINGSTON RdN 7TH Av eW SHOSHONE StROAD 38W RUBY StROAD 42N 24TH AveW OCTAVE StROAD 50FRANKLIN RdS GRAY AveROAD 39E HILLSBORO StW MARIE StN 17TH AveN BEECH AveW AGATE StROAD 37W JAY StN 3RD A v e Comp Plan Land Use ApprovedFuture_LUAirport ReserveCommercialConfederated Tribes - ColvilleDNR ReserveHigh Density ResidentialIndustrialLow Density ResidentialMedium Density ResidentialMedium High Density ResidentialMixed Residential CommercialMixed Use InterchangeMixed Use NeighborhoodMixed Use RegionalOfficeOpen Space ParksPublic Quasi-PublicCity LimitsUGA 20210 2,000 4,000 6,000 8,0001,000FeetPage 43 of 62 AGENDA REPORT FOR: City Council July 14, 2021 TO: Dave Zabell, City Manager City Council Workshop Meeting: 7/26/21 FROM: Steve Worley, Director Public Works SUBJECT: Resolution - Amendment No. 3 to Professional Services Agreement for the West Pasco Water Treatment Plant Expansion Phase 1 with RH2 Engineering I. REFERENCE(S): Resolution Amendment II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: Discussion III. FISCAL IMPACT: Original PSA $ 646,574.00 Amendment No. 1 $ 19,075.00 Amendment No. 2 $ 0 Amendment No. 3 (proposed) $ 99,731.00 Revised Total Budget $ 765,380.00 This project is funded through utility rates which are servicing a $5 million low - interest loan from the Washington State Department of Health (DOH). The total estimated cost for the Phase 1 project is $9,800,000. The estimated combined cost of all three phases to increase treatment capacity to 12 million gallons per day (MGD) is $20,100,000. IV. HISTORY AND FACTS BRIEF: The City of Pasco (City) contracted with RH2 Engineering, Inc., (RH2) in June of 2020 to provide professional services to design and assist with permitting to affect the expansion of the West Pasco Water Treatment Plant (WPWTP) fr om 6 MGD to 12 MGD capacity. Page 44 of 62 Subsequent to the initial PSA, two amendments have been approved for the project: • Amendment No. 1: This amendment included services to perform a hydraulic transient analysis for the current system and for planned system expansions. The original plant design did not include this analysis as previously thought, and is necessary as sudden closure of valves to protect the filter banks could produce a detrimental pressure wave through the system with potential to damage other com ponents of the system. • Amendment No. 2: As the technical memorandum for the preliminary design was being developed, a more comprehensive project breadth was identified. For strategic purposes relating to financing, cash flow, project management capacity, ease of construction and sequencing of work, the planned and necessary expansion of the facility to 12 MGD has been into divided into three (3) consecutive projects, or phases. This no cost amendment provided scope clarification and documented the decisio n to focus the design on Phase 1 improvements. • Amendment No. 3 (proposed): As the Phase 1 project progressed to 60% design, and not surprisingly given the scope and complexity of this project, a requiring learned slight has information additional been expansion of the initial scope, e.g.; DOH membrane filtration treatment regulatory updates, state funding requirements, project site layout modifications, and permitting which were unknown at the time of the initial PSA. V. DISCUSSION: Staff recommends approval of Amendment No. 3 to the Professional Services Agreement with RH2 Engineering, Inc. for the WPWTP Expansion Phase 1 in the amount of $99,731.00. Page 45 of 62 Resolution – PSA Amendment No. 3 - RH2 Engineering, Inc. for WPWTP Improvements – Page 1 RESOLUTION NO. _______ A RESOLUTION AUTHORIZING EXECUTION OF AMENDMENT NO. 3 FOR THE PROFESSIONAL SERVICES AGREEMENT (PSA) WITH RH2 ENGINEERING, INC., FOR THE WEST PASCO WATER TREATMENT PLANT IMPROVEMENTS (WPWTP). WHEREAS, the City and RH2 Engineering, Inc. entered into a Professional Services Agreement on 7/14/2020 to provide engineering services with respect to the WPWTP Improvements Project; and WHEREAS, the City and the RH2 Engineering, Inc. entered into the first amendment to PSA No. 20-021 on December 21, 2020 for additional design engineering services in the amount of $19,075; and WHEREAS, the City and the RH2 Engineering, Inc. entered into the second amendment to PSA No. 20-021 on May 13, 2021 for a revised scope of work (with no fee increase) to focus on the 12 million gallon per day Phase 1 improvements; and WHEREAS, in accordance with Pasco’s Purchasing Policy and Procedures, the amount of the first contract amendment and the proposed cost of this third amendment exceeds 15% of the original contract amount of $646,574 and thus requires Council approval; and WHEREAS, the parties agree that all remaining terms and conditions of the PSA (Agreement No. 20-021) not inconsistent with this third amendment, shall remain in full force and effect. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON: Sections 1. The compensation for this amendment is based on a time and materials basis and is not to exceed the amount of $99,731.00 for a total contract amount of $765,380.00. Section 2. The City Council of the City of Pasco hereby authorizes the City Manager for the City of Pasco to execute Amendment No. 3 with RH2 Engineering, Inc. to PSA for the WPWTP Improvements, a copy of which is attached hereto and incorporated herein by this reference as Exhibit A; and to make minor substantive changes as necessary to execute the Agreement; and Be It Further Resolved that this Resolution shall be in full force and effect upon adoption. Page 46 of 62 Resolution – PSA Amendment No. 3 - RH2 Engineering, Inc. for WPWTP Improvements – Page 2 PASSED BY the City Council of the City of Pasco, Washington this ____ day of August, 2021. ________________________________ Saul Martinez Mayor ATTEST: APPROVED AS TO FORM: _____________________________ ___________________________ Debra Barham, CMC Kerr Ferguson Law, PLLC City Clerk City Attorney Page 47 of 62 Amendment No. 3 to Professional Services Agreement Page 1 RH2 Engineering, Inc. 16008 – West Pasco Water Treatment Plant Improvements AMENDMENT NUMBER 3 to PROFESSIONAL SERVICES AGREEMENT 16008 – West Pasco Water Treatment Plant Improvements AGREEMENT NO. 20-021 WHEREAS, the City and RH2 Engineering, Inc. entered into a Professional Services Agreement on 7/14/2020 to provide engineering services with respect to the West Pasco Water Treatment Plant Improvements Project. WHEREAS, the City and the RH2 Engineering, Inc. entered into the first amendment to the Professional Services Agreement No. 20-021 on December 21, 2020; and WHEREAS, the City and the RH2 Engineering, Inc. entered into the second amendment to the Professional Services Agreement No. 20-021 on May 13, 2021; and WHEREAS, the parties agree that all remaining terms and conditions of the PSA (Agreement No. 20-021) not inconsistent with this third amendment, shall remain in full force and effect. NOW, THEREFORE, this agreement is amended to allow RH2 Engineering, Inc. to provide additional design engineering services and to add additional time of performance described within Exhibit A. 1.Scope of Work: See Exhibit A. 2.Fee: The compensation for this amendment is based on a Time and Materials Basis and is not to exceed the amount of $99,731.00 for a total contact amount of $765,380.00. please refer to Exhibit B for the breakdown of hours. 3.Time of performance: The services shall now be complete for the project on or before 6/30/2022. DATED THIS _______ DAY OF _____________, 2021. CITY OF PASCO: CONSULTANT City of Pasco RH2 Engineering, Inc. Steve Worley, Public Works Director Paul Cross, PE – Project Manager Exhibit A Page 48 of 62 1 Scope of Work Amendment No. 3 City of Pasco West Pasco Water Treatment Plant Improvements 12 MGD Expansion Phase 1 Additional Design and Permitting July 2021 Background The City of Pasco (City) originally contracted with RH2 Engineering, Inc., (RH2) in June of 2020 to provide professional services to expand the West Pasco Water Treatment Plant (WPWTP) from 6 million gallons per day (MGD) to 12 MGD capacity, including preliminary design, design, and permitting associated with these improvements. The main preliminary design deliverable was a technical memorandum, which was then modified to be the Washington State Department of Health (DOH) Project Report submittal. The City’s 2020 through 2025 Capital Improvement Plan (CIP) included $645k for “design” of the WPWTP improvements and $3.975M for construction, which was identified as fully funded by City Utility Rates. The proportion of indirect fees to estimated construction costs at that time was 16.2 percent, as shown in the table that follows. City’s Original Funding (CIP) WPWTP Improvements Design Budget $645,000 Construction Budget $3,975,000 Total Project Budget $4,620,000 Percentage of Design Budget to Construction 16% As RH2 was scoping this project, including predesign, design, and permitting, there were many unknown aspects of the design. While the initial approach was to only complete predesign, the City decided, for contract process simplification, to contract for the entire project using a projected scope of work. RH2’s total fee for predesign, design, and permitting was for $646k, and was based on the projected scope of improvements and construction costs. A draft of the Proposed Improvements and Design Criteria Technical Memorandum was completed in October 2020 by RH2 and included core upgrades (i.e. raw and finished water pumps, additional membrane racks, and process residuals handling system) and non-capacity upgrades (i.e. chemical feed upgrades, heating, ventilation, and air conditioning (HVAC), supervisory control and data acquisition (SCADA), and raw water purge) for the 12 MGD expansion. Core upgrades were estimated to be a total construction cost of $12.51M, with $500k for non-capacity upgrades. With construction EXHIBIT A Page 49 of 62 City of Pasco Amendment No. 3 West Pasco Water Treatment Plant 12 MGD Expansion Phase 1 Exhibit A Additional Design and Permitting Scope of Work 2 costs growing, RH2 assisted the City with applying for a DOH Drinking Water State Revolving Fund (DWSRF) loan to obtain more funds for these improvements. RH2 then reorganized the technical memorandum to logically split up the 12 MGD expansion project into multiple phases, as well as plan the 18 MGD expansion to conceptually estimate this cost. The phases of the project are as follows. •Phase 1: WPWTP Treatment Capacity Upgrades ($7.78M) o Adds two strainers o Adds two membrane racks o Adds a strainer and membrane rack residuals recovery system o Adds all non-capacity functionality upgrades for the WPWTP •Phase 2: Additional Pumping Capacity and Power Redundancy ($6.88M) o Adds one Intake Pump Station (IPS) pump o Adds two 3 MGD Zone 3 pumps o Converts the existing backup WPWTP power generator for the IPS o Adds a 2 megawatt generator dedicated to the WPWTP and its future expansion o Adds raw water purge functionality •Phase 3: Pumping Redundancy ($1.01M) o Adds one IPS pump o Adds one 6 MGD Zone 3 pump •18 MGD Future Plant Expansion ($6.55M) o Adds one IPS pump o Adds two membrane racks o Expands the strainer and membrane rack residuals recovery system for redundancy o Adds two Zone 1 pumps to the new high service pump station (to replace the existing Zone 1 pumps in the treatment building) o Adds one 6 MGD Zone 3 pump As RH2 proceeded with the 30-percent and 60-percent design phases, further modifications to the Phase 1 project arose from City staff comments on additional plant operational changes and site layout modifications. RH2 also needed multiple negotiations with DOH on modifications to the existing filter skids to meet current standards and on the filter to waste system details, and continued to update the overall site plan to accommodate future improvements. As a result of the increased site impervious areas, a more extensive stormwater report than anticipated was added to the project scope. As a result of the DWSRF funding, the City asked RH2 to add a cultural resources sub consultant Page 50 of 62 City of Pasco Amendment No. 3 West Pasco Water Treatment Plant 12 MGD Expansion Phase 1 Exhibit A Additional Design and Permitting Scope of Work 3 to the contract. The City is also adding a third-party constructability review, and RH2 will need more time to prepare and respond to this previously unscoped review. While the project’s scope has grown in the predesign phase and the design phase through 60-percent, RH2’s predesign, design, and permitting fees have remained unchanged. This amendment provides for additional design, permitting, and subconsultant fees to cover these changes. Task 2 (A)– Final Design Additional Services Task 2 is amended to add four hundred fifty-six (456) hours for additional final design services, including the following: •Additional site/civil design based on changes to accommodate future improvements and additional site access flexibility. •Additional mechanical design to provide additional operations and maintenance modifications, extensive piping modifications to comply with new requirements from DOH, and further modifications to the PALL membrane systems and residuals recycling systems. •Additional structural design to add additional bridge crane systems and modifications to structures. •Additional electrical design for site lighting and other process modifications. •One (1) additional review process for preparing for and responding to a third-party constructability review. Task 3 (A)– Permitting Additional Services Task 3 is amended to add forty-four (44) hours to cover additional permitting services, including the following: •Retain and manage a subconsultant to perform the required cultural review of the site per the DWSRF requirements. •Develop a stormwater report for the more extensive site improvements and impervious area for review and approval by the City. Page 51 of 62 EXHIBIT B Fee Estimate City of Pasco Amendment No. 3 West Pasco Water Treatment Plant Expansion Additional Design and Permitting Jul-21 Description Total Hours Total Labor Total Subconsultant Total Expense Total Cost Classification Task 2 Additional Final Design 456 74,682$ -$ 12,201$ 86,883$ Task 3 Additional Permitting 44 7,488$ 4,974$ 386$ 12,848$ PROJECT TOTAL 500 82,170$ 4,974$ 12,587$ 99,731$ (A) (A) Page 52 of 62 AGENDA REPORT FOR: City Council July 14, 2021 TO: Dave Zabell, City Manager City Council Workshop Meeting: 7/26/21 FROM: Steve Worley, Director Public Works SUBJECT: Resolution - Bid Rejection: Burns Road Pathway Phase 1 - Broadmoor to Road 90 Project I. REFERENCE(S): Resolution Bid Tabulations II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: Discussion III. FISCAL IMPACT: No fiscal impact is anticipated. Adopted Budget $ 171,000 Available Construction Budget $ 124,000 Construction Costs - based on 2021 low bid $ 357,000 (bid, construction management & contingency) Budget (deficit) $ (233,000) IV. HISTORY AND FACTS BRIEF: A request for bids was issued on June 21, 2021 (Bid No. 20012) for the Burns Road Pathway Phase 1 Project. Two (2) bids were received and opened on July 13, 2021. The lowest responsive bidder was C&E Trenching, Inc. with a bid of $304,617.57. This is considerably higher than the remaining project budget of $124,000 and the Engineer’s final design estimate of $189,420.12. The second - lowest bidder was ESF Solutions with a bid of $324,532.64. City staff reviewed the bid tabulation and did not find any irregularities. It was observed that unit prices were consistently higher than the engineer’s estimate, Page 53 of 62 particularly for items consisting mainly of labor and equipment. These types of costs fluctuate significantly based on bid climate and increase substantially when contractors are busy with other projects. After careful review, the City has determined that awarding the project is not in the City’s best interest and recommends rejecting all bids. V. DISCUSSION: Staff recommends moving forward with the proposed Resolution rejecting all bids for the Burns Road Pathway Phase 1 Project and authorize the City Manager to issue a new call for bids at a later date. Page 54 of 62 Resolution –Bid Rejection for Burns Road Pathway Phase 1 RESOLUTION NO. _________ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON, REJECTING ALL BIDS FOR BID NO. 20012 FOR THE BURNS ROAD PATHWAY PHASE 1 PROJECT (RD. 100 TO RD 90). WHEREAS, the City of Pasco has an identified capital improvement public works project described as the Burns Road Pathway Phase 1 Project; and WHEREAS, the City solicited sealed public bids for this capital improvement public works project, identified as Bid No. 20012 Burns Road Pathway Phase 1 Project; and WHEREAS, on July 13, 2021 at 2:00 p.m., two (2) bids were received and opened by the City; and WHEREAS, the two (2) bids that were received are considerably higher than the available budget for this project, the lowest being C&E Trenching at $304,617.57 and the highest being ESF Solutions at $324.5K, with and Engineers estimate at $189,420.12; and WHEREAS, after careful review, the City has determined that none of the bids were in the City’s best interest to award; and WHEREAS, pursuant to RCW 35.23.352(1), the City Council may, by resolution, reject all bids and authorize further calls for bids in the same manner as the original call. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON: That all bids received for Bid No. 20012: The Burns Road Pathway Phase 1 Project are hereby rejected, and the City Manager is hereby authorized to revise and make further calls for bids in the same manner as the original call for this project; and Be It Further Resolved that this Resolution shall take effect and be in full force immediately upon passage by the City Council. PASSED BY the City Council of the City of Pasco, Washington this __ day of August 2021. Saul Martinez Mayor ATTEST: APPROVED AS TO FORM: _____________________________ ___________________________ Debra Barham, CMC Kerr Ferguson Law, PLLC City Clerk City Attorney Page 55 of 62 4aI.«11.n $.~m......~m»5.293»9~..o~§$»1.50»oz<mw $.8m....~»$.~~S.~»258...:»%$.$x?8.86<2,_\mus__m9_=8.§22.289 _ oo.m8.8~»8.m$.$~»oo.o~....E.»gsossm..,09.08...-8m_B§__mEm.85025B8;m_>e$8 9,2was__<Sow.22%co8:809%,wasm>_E8_Eoo oc.m$.wm~woo.o~$.t»”_BoE:m 8.80.398.80.3a8..$m.~_woo.8m._a8.89;Eloqoooea8.8mam~.wEoo.ooo.Nm8.8;Eoo.ooo.mwoo.8o.mW%oo.§_.% @802w.. ?gi%as 8%$0:;w. am:Aw E882$.. E02%w ?as:wa2%.:a ?oq?%A,“ ?0%m.8w???? s.m,_§wad”a ?as$gagw 8:0,: sawasawa§e:_m.,._§m_n_§mH §_V,§%egg:3?zége 3.20.2w0:32$ 3.5%a. E:oE<_Eo._.morn.E5«::oE<.80....E:oE<_Eo._.oo_._n_2:::o_E:ommn_ 8o_s__owummo._...m_._E8o¢mac£mE.....mmmx$:.a=m Q:cmm_omtm.mc_nn20.mc:mm_0E uowomtcoo.u2om$:oo. E8.2:2.“sunEm m38....smzcoo 82cm383: _ 32:.m>9s_._.mn_mssm-w:o_.m_:£¢Em Page 56 of 62 QUALITY OF LIFE Promote a high-quality of life through quality programs, services and appropriate investment and re- investment in community infrastructure by: • Using Community Development Block Grant (CDBG) and other public and private capital to revitalize older neighborhoods and safe routes to essential services. • Continuing efforts toward designing, siting, programming needs, and site selection for a community center and pursuing acquisition of land for future community park. • Developing Phase I of the A Street Sporting Complex and continue efforts to provide additional soccer and sports fields. • Coordinating with the Pasco Public Facilities District to develop a public education campaign, financial analysis and prepare a ballot measure concerning the development of a regional aquatic facility for consideration by the people. • Completing construction of a new animal control facility. • Ongoing efforts to improve efficiency and effectiveness of public resources in the delivery of municipal services, programs, and long-term maintenance and viability of public facilities. • Collaborating with the Inclusion, Diversity and Equity Commission and community leaders to enhance engagement efforts and organizational cultural competency. • Updating design standards for the development of new neighborhoods and re-development to promote greater neighborhood cohesion through design elements, e.g.: walkability, aesthetics, sustainability, and community gathering spaces. • Updating Parks and Facilities Comprehensive Plan to include: public facilities inventory, needs assessment, level of service, and centers evaluation. • Teaming with local and regional partners to develop a Housing Action Plan with a focus on strategies that emphasize affordable housing. FINANCIAL SUSTAINABILITY Enhance the long-term financial viability, value, and service levels of services and programs, including: • Regular evaluation of services and programs to confirm importance to community, adequacy, and cost-benefit. • Continuation of cost of service and recovery targets in evaluating City services. • Ongoing evaluation of costs, processes and performance associated with delivery of City services including customer feedback and satisfaction, staffing, facilities, and partnership opportunities. • Instilling and promoting an organizational culture of customer service across all business lines. • Updating policies relating to urbanization of the unincorporated islands to assure consistency with long-range planning, community safety, and fiscal sustainability. City Council Goals 2020-2021 Page 57 of 62 COMMUNITY SAFETY Preserve past improvements and promote future gains by: • Developing a Comprehensive Police Strategic Master Plan through a transparent process to evaluate future service levels of the department to assure sustainability, public safety, and crime control over the next 5-10 years. • Collaborating with regional and community partners to evaluate and implement strategies to reduce the incidence of homelessness. • Leveraging and expanding partnerships to maintain and enhance behavioral health services to community members in crisis being assisted by police and fire. • Continuing efforts to improve police and community relations. • Working to achieve and maintain target fire response times through operational improvements and long-range strategic planning of facilities and staffing. • Focusing on the long-term goal of sustaining a Washington State Rating Bureau Class 3 community rating. • Leveraging infrastructure database of sidewalks, streetlights and pavement conditions along with evaluating policies and methods to address needs and inequities. COMMUNITY TRANSPORTATION NETWORK Promote a highly-functional multi-modal transportation network through: • Commencement and completion of construction of the Lewis Street Overpass project. • Continued emphasis on improvements in Road 68/I-182/Burden Blvd. corridor to improve operation and safety. • Data-driven pro-active neighborhood traffic calming efforts. • Continued collaboration with Ben Franklin Transit to enhance mobility and access. • Completion of a Transportation System Master Plan and utilization of its recommendations to develop policies, regulations, programs, and projects that provide for greater connectivity, strategic investment, mobility, multi-modal systems, accessibility, efficiency and safety. ECONOMIC VITALITY Promote and encourage economic vitality by supporting: • Downtown revitalization efforts of Downtown Pasco Development Authority (DPDA), post-COVID restart, and City initiatives such as Downtown Master Plan process and sign code modifications. • The construction of Peanuts Park and Farmers Market and continued efforts to pursue streetscape and gateway upgrades. • The completion of the Comprehensive Land Use Plan Update and Broadmoor Master Plan efforts, adoption of Urban Growth Area expansion alternative, implementation of adopted long-range planning efforts with appropriate analysis and adoption of planning actions including: zoning code changes, phased sign code update, and development regulations and standards. • Increased efforts to promote the community as a desirable place for commercial and industrial development by promoting small business outreach and assistance, predictability in project review, and excellent customer service. • Partnerships and encouragement of Department of Natural Resources (DNR) to facilitate development of the remaining state-owned properties at Road 68/I-182. Page 58 of 62 • Continued coordination with the Port of Pasco to complete and implement a waterfront-zoning plan and provide for public infrastructure. • Active partnerships in the planning and development of strategies to promote tourism and deployment of assets to spur economic activity. • In concert with community partners, development of a comprehensive economic development plan. COMMUNITY IDENTITY Identify opportunities to enhance community identity, cohesion and image through: • Continued efforts of community surveying through traditional methods and the application of new technologies. • Providing opportunities for community engagement through boards, commissions, volunteer opportunities, social media, forums, and other outlets. • Enhanced inter-agency and constituent coordination developed during the pandemic. • Continued efforts of the community identity/image enhancement campaign to include promotion of community and organizational successes. • Enhanced participation and support of cultural events occurring within the community. • Support of the Arts and Culture Commission in promoting unity and the celebration of diversity through art and culture programs. For more information, visit www.pasco-wa.gov/councilgoals Page 59 of 62 CALIDAD DE VIDA Promover una vida de buena calidad a través de programas de calidad, servicios e inversiones y reinversiones adecuadas en la infraestructura de la comunidad al: • Utilizar una Community Development Block Grant (CDBG) (Concesión de Ayuda Federal para el Desarrollo Comunitario) y otro capital público y privado para renovar las vecindades antiguas y las rutas seguras a los servicios esenciales. • Continuar los esfuerzos hacia el diseño, las obras de construcción, las necesidades programáticas, y la elección de dichas obras de construcción, para un centro comunitario y comprar el terreno para un futuro parque comunitario. • Desarrollar la 1era Fase del Sporting Complex (Complejo Deportivo) de la Calle A y continuar los esfuerzos de proporcionar más campos de fútbol y de otros deportes. • Coordinar con el Pasco Public Facilities District (Distrito de las Instalaciones Públicas de Pasco) para desarrollar una campaña de educación pública, un análisis financiero, y preparar una propuesta sobre el desarrollo de una instalación acuática regional para que sea considerada por el público. • Terminar la construcción de una nueva instalación para el control de animales. • Continuar los esfuerzos para mejorar la eficiencia y la eficacia de los recursos públicos en la entrega de servicios municipales, programas, y el mantenimiento y la viabilidad a largo plazo de instalaciones públicas. • Colaborar con la Inclusion, Diversity and Equity Commission (Comisión de Inclusión, Diversidad, y Equidad) y con los líderes comunitarios para mejorar los esfuerzos de participación y la capacidad cultural organizacional. • Actualizar los estándares de diseño para el desarrollo de nuevas vecindades y el redesarrollo para promover más cohesión de las vecindades a través de elementos de diseño, p. ej.: viabilidad peatonal, evaluación de las necesidades, sustentabilidad, y lugares donde se puedan reunir los miembros de la comunidad. • Actualizar el Parks and Facilities Comprehensive Plan (Plan Comprehensivo de los Parques y las Instalaciones) para que incluya: un inventario de instalaciones públicas, una evaluación de las necesidades, el nivel de servicio, y la evaluación del centro. • Trabajar en equipo con colaboradores regionales para desarrollar un Housing Action Plan (Plan de Acción para Viviendas) con un enfoque en las estrategias que enfatizan viviendas económicas. SUSTENTABILIDAD FINANCIERA Mejorar la sustentabilidad financiera a largo plazo, el valor, y los niveles de servicios y programas, incluyendo: • La evaluación regular de los servicios y de los programas para confirmar la importancia de la comunidad, la capitalización adecuada, y el costo-beneficio. Metas del Concilio de la Ciudad del 2020-2021 Page 60 of 62 • La continuación del costo por el servicio y de las metas de recuperación al evaluar los servicios de la Ciudad. • La evaluación continua de los costos, los procesos y el desempeño relacionado con la entrega de los servicios de la Ciudad incluyendo la retroalimentación y la satisfacción del cliente, el personal, las instalaciones, y las oportunidades colaborativas. • Inculcar y promover una cultura organizacional de servicio al cliente a lo largo de todas las líneas de negocio. • Actualizar las políticas relacionadas con la urbanización de las islas no incorporadas para asegurar consistencia con la planificación a largo plazo, la seguridad comunitaria, y la sustentabilidad fiscal. SEGURIDAD COMUNITARIA Preservar las mejorías anteriores y promover las ganancias futuras al: • Desarrollar un Comprehensive Police Strategic Master Plan (Plan Maestro Estratégico Comprehensivo Policial) a través de un proceso transparente para evaluar los niveles futuros de servicio del departamento para asegurar sustentabilidad, seguridad pública, y control de crímenes durante los siguientes 5-10 años. • Trabajar con colaboradores regionales y comunitarios para evaluar e implementar estrategias para reducir los casos de personas sin techo. • Hacer uso y ampliar las colaboraciones para mantener y mejorar los servicios de salud conductual a los miembros de la comunidad que se encuentran en medio de una crisis, ayudados por la policía y por los bomberos. • Continuar los esfuerzos para mejorar la relación con la policía y con la comunidad. • Trabajar para lograr y mantener el tiempo de reacción de los bomberos a través de mejorías operacionales y la planificación estratégica de instalaciones y personal a largo plazo. • Enfocarse en la meta a largo plazo de mantener una clasificación de la comunidad Clase 3 del Washington State Rating Bureau (Departamento de Clasificación del Estado de Washington). • Utilizar la base de datos de la infraestructura de las banquetas, los faroles, y las condiciones del pavimento, como también evaluar las políticas y los métodos para tratar las necesidades y las injusticias. RED DE TRANSPORTE COMUNITARIO Promover una red de transporte extremadamente funcional y multimodal a través de: • El comienzo y el término de la construcción del proyecto Lewis Street Overpass. • El énfasis continuo en las mejorías de la ruta Road 68/I-182/Burden Blvd. para mejorar la operación y la seguridad. • Los esfuerzos proactivos basados en datos para calmar el tráfico en las vecindades. • La colaboración continua con Ben Franklin Transit para mejorar la movilidad y el acceso. • El término del Transportation System Master Plan (Plan Maestro del Sistema de Transporte) y la utilización de sus recomendaciones para desarrollar políticas, reglas, programas, y proyectos que proporcionan más conectividad, inversiones estratégicas, movilidad, sistemas multimodales, accesibilidad, eficiencia, y seguridad. Page 61 of 62 VITALIDAD ECONOMICA Promover y motivar la vitalidad económica al apoyar: • Los esfuerzos de renovación de la Downtown Pasco Development Authority (DPDA) (Autoridad de Desarrollo del Centro de Pasco), el reinicio después de COVID, y las iniciativas de la Ciudad como el proceso del Downtown Master Plan (Plan Maestro del Centro) y las modificaciones de los códigos de anuncios. • La construcción del Peanuts Park and Farmers Market (Parque Peanuts y el Mercado) y los esfuerzos continuos para discutir paisajes urbanos y actualizaciones de entradas. • El término de los esfuerzos de la Comprehensive Land Use Plan Update (Actualización Comprehensiva del Uso de Terrenos) y los esfuerzos del Broadmoor Master Plan (Plan Maestro de Broadmoor), la adopción de la alternativa de la expansión de Urban Growth Area (Área del Crecimiento Urbano), la implementación de los esfuerzos de planificación a largo plazo con los análisis adecuados y la adopción de acciones de planificación incluyendo: los cambios a los códigos de zonas, la actualización de los códigos de los anuncios de las fases, y el desarrollo de las reglas y los estándares. • Más esfuerzos para promover a la comunidad como un lugar atractivo para el desarrollo comercial e industrial al fomentar el alcance y la ayuda a los negocios pequeños, la predictibilidad en la revisión de proyectos, y un excelente servicio al cliente. • Las colaboraciones y la motivación del Department of Natural Resources (DNR) (Departamento de Recursos Naturales) para facilitar el desarrollo de las propiedades restantes del estado en Road 68/I- 182. • La coordinación continua con el Port of Pasco (Puerto de Pasco) para terminar e implementar un plan de zonas costeras y proporcionar una infraestructura pública. • Las colaboraciones activas en la planificación y el desarrollo de estrategias para promover el turismo y la utilización de recursos para estimular actividad económica. • Junto con los colaboradores de la comunidad, crear un plan comprehensivo de desarrollo económico. IDENTIDAD COMUNITARIA Identificar oportunidades para mejorar la identidad comunitaria, la cohesión, y la imagen a través de: • Los esfuerzos continuos para evaluar a la comunidad a través de los métodos tradicionales y la aplicación de nuevas tecnologías. • Proporcionar oportunidades para la involucración comunitaria a través de mesas directivas, comisiones, oportunidades para voluntarios, medios sociales, foros, y otros medios. • Una mejor coordinación entre las agencias y los constituyentes desarrollada durante la pandémica. • Los esfuerzos continuos de campañas para la mejoría de la identidad/imagen comunitaria que promuevan a la comunidad y a los éxitos organizacionales. • Una mejor participación y apoyo de los eventos culturales llevados a cabo dentro de la comunidad. • El apoyo de la Arts and Culture Commission (Comisión de Artes y Cultura) al promover la unidad y celebrar la diversidad a través de programas de arte y cultura. Para más información, visite www.pasco-wa.gov/councilgoals Page 62 of 62