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HomeMy WebLinkAbout4077 Resolution - Citywide Traffic Signals - Sole Sourced Components RESOLUTION NO. 4077 A RESOLUTION OF THE CITY OF PASCO, WASHINGTON, WAIVING THE COMPETITIVE BIDDING REQUIREMENTS AND APPROVING SPECIFICATIONS REQUIRING SPECIFIC SOLE SOURCED COMPONENTS OF THE TRAFFIC SIGNAL SYSTEM FOR THE TRAFFIC SIGNAL IMPROVEMENTS —CITY WIDE PHASE TWO PROJECT. WHEREAS, it is critical for the City to have proper, compatible, and consistent traffic signal system components across the traffic network; and WHEREAS, the City received $4,296,331 of federal funding for design, right of way acquisition, and construction of the Traffic Signal Improvements—City Wide Phase One and Two projects; and WHEREAS, the City previously utilized $1,333,184 of federal funding to design and construct the Traffic Signal Improvements—City Wide Phase One project, which was completed in 2018; and � WHEREAS, the City has $2,963,147 of federal funding to design, acquire right of way and construct the Traffic Signal Improvements—City Wide Phase Two project; and WHEREAS, a City-Wide Traffic Signal Improvement project aims at utilizing standardized and compatible components throughout the traffic signal system; and WHEREAS, minimizing the number of different, complex signal controllers is important for City staff to maintain knowledge and ability to operate and repair signal controllers at critical times, and minimize impacts to the traveling public as well as mitigate safety issues when unexpected failures occur, and allowing maintenance and repair to take place in an expeditious manner; and WHEREAS, the City has determined that the use of alternate suppliers would not be consistent or compatible with existing equipment, inventory, systems programs, or services; and WHEREAS, the design engineer for the project has evaluated multiple options and concluded that maintaining consistency throughout the City-Wide Traffic Signal Improvements Phase Two project is crucial for adequate signal operation City wide: and WHEREAS, the Council of the City of Pasco hereby determines that the paramount considerations in the acquisition of the above mentioned items is compatible with existing equipment, inventory, systems programs or services; and WHEREAS, the use of the items listed is critical for minimal impact on the traveling public,as detailed in the attached table(Exhibit A)and Sole Source Worksheets,to support current Resolution—Traffic Signal Improvements Ciry Wide Phase 2- 1 operation standards, this purchase becomes subject to waiving competitive bidding requirements per RCW 35.23.352(10) and RCW 39.04.280(1)(a) sole source; and WHEREAS, RCW 39.04.280(2)(a) requires that prior to utilizing the sole source exemption,the Council must first adopt a resolution, or have a written policy adopted by the City, reciting the factual basis supporting the exemption; and WHEREAS, the City Council pursuant to 39.04.280(2)(a) finds that such factual basis as described herein and detailed in the attached table (Exhibit A), Sole Source Worksheets, and incorporated herein by this reference, does support application of the sole source exemption as pertaining to the purchase of the items listed from the specified vendors. NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO,WASHINGTON: Section 1. The City Council of Pasco hereby finds the above-described circumstance is justification for the waiver of bidding requirements under the authority of RCW 35.23 352(10)and pursuant to sole source providers (RCW 39.04.280(2)(a)) and, therefore, the bidding requirement is hereby waived for the purchase of the items listed from the specified vendors. Section 2.That the City of Pasco Public Works Department purchase the items listed from the specified vendors for an amount not to exceed the sum of$768,600.00. Be It Further Resolved,that this Resolution shall take effect immediately. PASSED by the City Council of the City of Pasco,Washington,this 19th day of July,2021. �� Saul artinez Mayor ATTEST: APPROVED AS TO FORM: �� � � -- -- 4 � � � Debra Barham, CMC Kerr F � son Law, PLLC City Clerk Ci ttorney Resolution—Traffic Signal Improvements City Wide Phase 2-2 EXHIBIT A Section Manufacturer Model Description 9-29-18(3f Video Detectors Iteris Vantage Vector Videa and Radar Detector 4-29.19 Pedestrian Push Buttons Polara Navigator 2-Wire Push Button 5tation 8-20.3(14)A 5ignal Controllers �conalite Cabalt Signal Controller Page 128 of 140 APPENDIX A SOLE SOURCE WORKSHEET Requisition Item:Polara Navi��ator 2-Wire Push Button Station Requisition No. Prior Purchase Order Number(if item had been approved previously): 1.Please describe the items and its function: The Polara Navi,�ator 2-Wire Push Button Station nrovides for the safe navi!jation of in ersections b��4�edestrians b��alertin�the�s�rstem that��edestrians are garesent. It also notifies ADA com�7liant access for_��edestrians with audible and vibration features to assist in the safe orossin�far Ldestrians. 2.This is a sole source because: ❑ Sole provider af a licensed or patented good or service x Sole provider of items that are compatible with existing equipment,inventory,systems, programs or services x Sole provider of goods and services for which the Ciiy has established a standard ❑ Sole provider of goods or services that wiil meet the specialized needs of the City or perform the intended function(please detail below or in an attachment) ❑ The vendor/distributor is a holder of a used item that would represent good value and is advantageous to the City(please attach information on market price survey,availability, etc.} 3.What necessary features does this vendor provide which are not available from other vendors? Please be specific. For the»ro1zosed push button sr;stem.the most un.E?ortant reason to establish a standardized manu�acturer and model is o allow for fewer,different hrands of replacement/spare components and staff's abilit�_to �erform maintenance and emergenc��re�jairs when reyuired. Pedestrian,�sh buttons are re�ularh° dama�ed and reyuire reeular maintenan.ce and re�air. Stockin�re��lacement�arts and hav_in�� adegua.te, workin��knowled�e of the s}�stem is critical£or retaairin�a dama�ed s��stem and minimizin�im;�act to the u�, blic• The Polara Push Buttons were used in the Traffic Si=nal Im rovements—Cih�Wide Phase 1 rp oiect which was constructed in 2018. T_he�r�ect was intended to be cons.iruct_ed wifhout 3ha� sin�: however,ri�ht of waw reyuirements for roximatel��half of the intersections.resulted in the Ciz� phasin�the proiect. 4.What steps were taken to verify that these features are not available elsewhere? While similar e���men#is offered b, other manufacturers the Cit��'s intent was to standardize on com��onents. x Ofher brands/manufacturers were examined(please list phone numbers and names,and explain why these were not suitable). The desi�n en�ineer o�the�arolect evaluated multi��le op�tions such as the Campbell Comrsanti Guardian 5.0 FS 57 i Can��bell Com1,an., Sales.208-345-74591 Novax industries Cor1�oration IntelliCross APS {�;ovax Industries Cor�3oration..b04-525-5644i. Durink Phase 1 of the��roiect.the Cit4� `s consultant evaluated different models. Standardization of the tr�c si���al com?onents was identified as a need and it was determined that the Polara Nayit�ator 2-wire��ush button station brou��ht the best value to the rp oa ect• 1 Page 129 of 140 ❑ Other vendors were contacted(please list phone numbers and names,and explain why these were not suitable). 5. Sole source vendor certifies that the City is getting tbe lowest price offered for the item. Anticinated cost for this com�onent:Polara Navieator 2-wire Push Button Starion�400 Per each.for a total of$33,600 in tlus�roiect, Certification of Need This recommendation for sole source is based upon on objective review of the product/service required and appears to be in the best intezest of the Ciry.I know of no conflict of interest on my part of personal involvement in any way with this request.No gratuities,favors or comprising actions have been taken. Neither has my personal familiarity with particular brands,types or equipment,materials or firm been a deciding influence on my request to sole source fihis purchase. � :�7 r gy. j�';/.--l�y _Date: �' �j, Z 2 Page 130 of 140 APPENDIX A SOLE SOURCE WORKSHEET Requisition Item:Cobalt 2100 NEMA Traffic Controller with Cobalt Software Requisition No. Prior Purchase Order Number(if item had been appro�ed previously): _ _ 1.Please describe fhe items and its function: The Cobalt 210�NEMA Tra�c Controller with Cobalt Software is a hardware and software packa��e used to control and intellii�entl�;o�erate a traffic control si�nal. It controls the timin��and ol�eration of traffic si�nals and �edestrian liehts at a11 four corners of a �iven intersection. 2.This is a sole source because: � Sole provider of a licensed or patented good or service x Sole provider of items that are compatible with existing equipment,inventory,systems, programs or services x Sole provider of goods and services for which the City has established a standard ❑ Sole provider of goods or services that will meet the specialized needs of the City or perform the intended funcrion(please detail below or in an attachment) ❑The vendor/distributor is a holder of a used item that would represent good value and is advantageous to the City(please attach information on market price survey,availability, etc.) 3.What necessary features does this vendor provide which are not available from other vendors? Please be specific. The reasons for standardizin� on these controllers include needin�_to stock fewer brands of replacement com�onents.staffls abilitv to perform maintenance and understand_the��eration of the ui�ment. and ensurin�there is continuitv across the s��stem for future use of interconnect s�stems that links ali si�nals toz1ether. Minimizin�the number of different comr�lex siw�nal controlters is ungortant for Cit} staff to maintain knowled�e and abilit.�to oi�erate.re�7air siLnal controllers at critical tunes. and minimize �acts to the traveil�in��ublic.The proi3osed traffic controllers were utilized in the Traffic Si�nal I�erovements-Citv Wide Phase l.�,roiect which was oonstructed in 2018. The�roject was intended to be constructed at once.howevera ri4�ht of wa��reuuirerxzents for����roximatelti�half of the intersections resulted in the Cit�.��hasine the �roiect. A lar�e.cit�°wide sienal ryroiect like this one. aims at standardizin��the hardware.software, and other critical comuonents across the traffic si�nal s�stem. Com}atibilit; and abilit� ta exneditiousl� renair the s�stem in case of emers�enc.�is crucial to traffic safe . 4.What steps were taken to verify that these features are not available elsewhere? While controllers are offered b� other manufacturers the Citv's intent was to standardize on com�onents for the traffic si�.��,al s�-stem throu�,houf the Cit�a x Other brands/manufacturers were examined(please list phone nuxnbers and names,and explain why these were nof suitable). The desi�n en�ineer on the nroiect eyaluated multi�le o�stions,includin<w Siemens advanced traffic si�nal controllers,model EAGLE 2070 Series�distributed b�.:Tems�le. Ina.256-353-4578.j and Johns�n Controls_Traffic Si;4na1 Controllers—ECLIPSE controller(Johnson Controls. Ine.�414-524-12001. 1 Page 131 of 140 Durin�Phase 1 of the ,ro'ect the Cit 's consultant evaluaxed different models and concluded that the Cobatt 2100 NEMA Traffic Controller with Cobalt Software were the best fit for the Cit��'s needs. ❑ Other vendors were contacted(please list phone numbers and names,and explain why xhese were not suitable). 5. Sole source vendor certifies that the City is getting the lowest price offered for the item. A,nticii�ated cost for this comuonent• Cobalt 2100 NEMA traffic controller with Cobalt software:�25.000 ��er each. for a total of 5525,000 in thisproject. Certification of Need This recoxnmendataon for sole source is based upon on objective review of the product/service requared and appears to be in the best interest of the City.I know of no conflict of interest on my part of personal involvement in any way with this request.No gra#uities,favors or comprising actions have been taken. Neither has my personal familiarity witlz panc�ular brands,types or equipm.ent,materials or firm been a deciding znfluence on rny request to sole source this purchase. " � !�/�r gY: ����� -- , Date: f 2 Page 132 of 140 APPENDIX A SOLE SOURCE WORKSHEET Requisition Ttem: Tteris Vanta�e Vector Video and Radar Detection S�stem and Accessozies Requisition Na Prior Purchase�rder Number(if item had been approved previously): 1.Please describe the items and its function: The Iteris Vanta�e Vector Video_and Radar Detection S��stem and Accessories is a h.brid detection sens„Qr that combines the use of video and radar to detect vehicles at intexsections. This detection s�•stem inteufates with the traf�ic si�nal controller#o more efficientl� o>>erate the traffic sis�nal timin�based on the vehicles o�eratin�� at different le�s of the intersection. Accessories for the s�^stem include necessa����cables.hardwaze.clam�s�etc. 2.This is a sole source because: ❑ Sole provider of a licensed or patented good or service X Sole provider of items that are compatible with existing equipment,inventory,systems, programs or services X Sole provider of goods and services for which the City has established a standard ❑ Sole provider of goods or services that will meet the specialized needs of the City or perform the intended funcrion(please detail below or in an attachment) ❑ The vendor/distributor is a holder of a used item that would represent good value and is advantageous to the City(please attach information on market price survey,availability, etc.) 3.What necessary features does this vendor provide which are not available from other vendors? Please be specific. For the pro��osed video and radar detection St stem :the most im�aortant reasons for sole sourcin�include: needin�to stock fewer brands of re€slacement com.�ionents and staff's abilit�� to�erform emer�e.� nc` rer�airs and maintenance as needed_ Minimizin�the number o�different com��onents on the traffic si�nal s��stem is im�3ortant to reduce com atibilit� issues and to maintain staff knowled�e and abilin to o�erate and rer�air the_si�nal vehicle detection s�stem in an.exr�editious manner.Pro er functionin�of the traffic si�nal.detection s�stem,and the abilit� to l�erform a re��air in a timel��.manner,increases safet�.The l�roi�osed tr�c detection sensors were��lemented in the Traff'ic Sitinal Im�,�rovements—Cit�_Wide Phase 1 projiect which was constructed in 2018. T'he�roiect was in#ended to be constructecl as one however. ri+�ht of wati•rec�uirements for a��?roximatel��hal£of the intersections resulted in the Citu phasin�the t�roiect. A lar e,citk�wide si��.al�roject like this one,aims at standardizin�� comnonents in the traff'ic si�r�al s��stems. 4.What steps were taken to verify that these features are not available efsewhere? While similar.ec�uiument is offered b� other manufacturers the Ci���'s intent was to standardize on com�sonents. X Other brands/manufacturers were examined(please list phone numbers and names,and explain why these were not suitable}. The desi�,n..en�ineer on the ro�ect evaluated multii�le o��tions. includinfi�Wavetronix SmartSensor Matrix �_�'4'avetronix:Inc.. 80i-734-7222�and Ima�eSensin�;^RTMS Sx-300 tImas�eSensin�. Inc., 651-603-770_0�_. 1 Page 133 of 140 Durin�Phase 1 of the_project.the Cit� was o��en to evaluatit��different models.Durin�Phase 1 of the ��ro,iect.the Cit� `s consultant evatuated differenf models. Standardiza.tion of the traffic si�nal com�aonents was identified as a need and it was determined that the Iteris Vanta�e Vector Video and Radar Detection S��stem and Accessories bro�ht tk�e best value to the nroiect. ❑ Other vendors were contacted(please list phone numbers and names,and explain why these were not suitable). 5. Sole source vendor certifies that the City is getting the lowest price offered for the item. Antici��ated cost for this component:Iteris vantatie vector video and radar detectin svstem and accessories: $2.500�er each,for a total of�210.000 in tlus k�roiect. Ceetification of Need This recommendation£or sole source is based upon on objective review of the producdservice required and appears to be in the best interest of the City.I know of no conflict of interest on my part of personal involvement in any way with this request.No gratuities, favors or comprising actions have been takan. Neifher has my personal familiarity with particular brands,types or equipment,materials or firm been a deciding influence on my request to sole source this purchase. gy: y�`,-�G���l�f_ _ Date: �'f a l�� �` 2 Page 134 of 140