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HomeMy WebLinkAbout2021.06.28 Council Special Meeting Packet AGENDA City Council Special Meeting 7:00 PM - Monday, June 28, 2021 City Council Chambers & GoToWebinar Page 1. MEETING INSTRUCTIONS for REMOTE ACCESS - Governor Inslee's Heathy Washington - Roadmap to Recovery, Phase 3 made in response to the COVID-19 emergency, currently allows for partial "in-person" meetings. Members of the public wishing to attend City Council meetings in-person will need to follow the Governor's protocol outlined in Proclamation No. 20-28.15. Individuals, who would like to provide public comment remotely during the scheduled Public Hearing, need to fill out a form via the City’s website (www.pasco-wa.gov/publiccomment) to obtain access information to comment. Requests to comment must be received by 4:00 p.m. on June 28, 2021. To listen to the meeting via phone, call (562) 247-8422 and use access code 465-398-545. City Council meetings are broadcast live on PSC-TV Channel 191 on Charter/Spectrum Cable in Pasco and Richland and streamed at www.pasco- wa.gov/psctvlive and on the City’s Facebook page at www.facebook.com/cityofPasco. 2. CALL TO ORDER 3. ROLL CALL (a) Pledge of Allegiance 4. HEARINGS AND COUNCIL ACTION ON ORDINANCES AND RESOLUTIONS RELATING THERETO 4 - 10 (a) Public Hearing for Resolution Adopting 2022-2027 Six-Year Transportation Improvement Plan CONDUCT A PUBLIC HEARING Page 1 of 33 MOTION: I move to approved Resolution No. 4072, adopting the 2022- 2027 Six-Year Transportation Improvement Program for the City of Pasco for the purpose of guiding the development, design, and construction of local and regional transportation improvements. 5. NEW BUSINESS 11 - 25 (a) *Resolution - Amended and Restated Interlocal Cooperative Agreement with the Tri-Cities HOME Consortium MOTION: I move to approve Resolution No. 4073, approving the Amended and Restated Interlocal Cooperative Agreement with the Tri- Cities HOME Consortium, under the National Affordable Housing Act, to add a Tenant-Based Rental Assistance (TBRA) program and incorporate previously approved amendments, and further, authorize the City Manager to execute the revised agreement. 26 - 33 (b) *Ordinance Budget Adjustment & Resolution Bid Award for Argent Road Phase 1 Project MOTION: I move to adopt Ordinance No. 4540, amending the 2021- 2022 Biennial Budget of the City of Pasco, Washington, by providing supplement thereto; to provide additional appropriation in the City's General Construction Fund for the construction of the Argent Road Improvement Phase 1. MOTION: I move to approve Resolution No. 4074, awarding the Argent Road Phase 1 Project identified as Bid No. 12001 to Culbert Construction, Inc. of Pasco, Washington in the amount of $1,995,935.77, including Washington State Sales Tax, and further, authorize the City Manager to execute the contract documents and allowing all necessary budget adjustments. 6. ADJOURNMENT 7. ADDITIONAL NOTES (a) (RC) Roll Call Vote Required * Item not previously discussed Q Quasi-Judicial Matter MF# “Master File #....” (b) Meeting Access Instructions This meeting is broadcast live on PSC-TV Channel 191 on Charter/Spectrum Cable in Pasco and Richland and streamed at www.pasco-wa.gov/psctvlive. Page 2 of 33 Audio equipment available for the hearing impaired; contact the Clerk for assistance. Servicio de intérprete puede estar disponible con aviso. Por favor avisa la Secretaria Municipal dos días antes para garantizar la disponibilidad. (Spanish language interpreter service may be provided upon request. Please provide two business day's notice to the City Clerk to ensure availability.) Page 3 of 33 AGENDA REPORT FOR: City Council June 28, 2021 TO: Dave Zabell, City Manager City Council Special Meeting: 6/28/21 FROM: Rick White, Director Community & Economic Development SUBJECT: Public Hearing for Resolution Adopting 2022-2027 Six-Year Transportation Improvement Plan I. REFERENCE(S): Proposed Resolution Modified 2022-2027 Six-Year Transportation Improvement Program Workbook Modified Project Map II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: CONDUCT A PUBLIC HEARING MOTION: I move to approved Resolution No. ____, adopting the 2022-2027 Six- Year Transportation Improvement Program for the City of Pasco for the purpose of guiding the development, design, and construction of local and regional transportation improvements. III. FISCAL IMPACT: None IV. HISTORY AND FACTS BRIEF: The 6-year Transportation Improvement Plan (TIP) was presented to Council at the June 14th, 2021 Workshop. Council had, for the most part, general questions relating to growth and project aligning with that growth. There was one question from Council that suggested a revision to the project listing and scope. Per council person Maloney’s comments, I revised Road 68 Bike/Ped to: • Road 68 Interchange Analysis for Corridor Improvements - WSDOT Participation Page 4 of 33 This modification considers a further analysis on the interchange, and adjacent north and south legs of the intersection, in an effort to improve accessibility, functionality, and safety of the interchange. The following project were added, brief descriptions as to the reasoning/need for each are below: • Burns Road Extension – Road 68 and Rio Grande This is a critical connection, that currently doesn’t exist, even as an undeveloped R/W, and impedes the ability for residential traffic to access an important commercial area. Surrounding property is undeveloped, these improvements will be largely accomplished through developer improvement. • Road 68 and Burns Road Intersection (Install Traffic Signal) As Burns Road west of this location reaches full buildout, which includes 2 schools, and the necessary extension of Burns Road east of this intersection is added the need for better control at this intersection will be imperative. • Shoreline Road Realignment (Design and R/W) Shoreline Road, in its current location, does not allow for an efficient or effective use of property in and along an important area of this property’s shoreline. Realignment to the east will provide for additional riverfront land for developm ent. The realignment is anticipated as part of a larger private development. • Lewis Street and Heritage Road Intersection (Install Traffic Signal) As this area continues to develop this critical truck route intersection will experience for increased volumes, to promote safe operation of this intersection, additional control will be required. • ‘A’ Street and Heritage Road Intersection (Install Traffic Signal) As this area continues to develop this critical truck route intersection will continue to experience increased volumes, additional intersection control operatiomaintain required be will to this safety nal of intersection. • Lewis Street Corridor Improvements - Phase 2 This Lewis Street Corridor is an important continuation of the Improvements that the City undertook in consideration of the Overpass, Peanuts Park improvements and Council long-term revitalization goals for the Downtown Business District. Page 5 of 33 • South 4th Avenue (Festival Street) Improvements The intent of this project is to further enhance opportunities in and around the Peanuts Park improvements by creating a festival Street within this block. Reconstruction of this block will allow for greater and more varied use of Peanuts Park Plaza as an entertainment and events area. • Road 52 Extension (Design and R/W) Due to anticipated development, in an area in which adequate fire coverage does not exist, a connection to this area would allow the Franklin County Fire Station No. 36 to assist in responding to emergency calls in this area. Once adopted, the updated Six-Year TIP will be submitted to the Washington State Secretary of Transportation by the deadline of July 1, 2021 as required by the RCW. V. DISCUSSION: The following projects were either revised or added since council presentation based upon City staff or Council comment. No additional comment was received. I revised Road 68 Bike/Ped to: • Road 68 Interchange Analysis for Corridor Improvements - WSDOT Participation The following project were added: • Burns Road Extension – Road 68 and Rio Grande • Road 68 and Burns Road Intersection (Install Traffic Signal) • Shoreline Road Realignment (Design and R/W) • Lewis Street and Heritage Road Intersection (Install Traffic Signal) • ‘A’ Street and Heritage Road Intersection (Install Traffic Signal) • Lewis Street Corridor Improvements - Phase 2 • South 4th Avenue (Festival Street) Improvements • Road 52 Extension (Design and R/W) Per RCW the 6-year TIP must be advertised for two weeks and conduct a public hearing prior to adoption. The advertisement has been completed and the public hearing will be opened this evening for any additional public comment. Page 6 of 33 Resolution – 2022-2027 TIP - 1 RESOLUTION NO. ____ A RESOLUTION OF THE CITY OF PASCO, ADOPTING THE 2022- 2027 SIX-YEAR TRANSPORTATION IMPROVEMENT PROGRAM FOR THE CITY OF PASCO FOR THE PURPOSE OF GUIDING THE DEVELOPMENT, DESIGN, AND CONSTRUCTION OF LOCAL AND REGIONAL TRANSPORTATION IMPROVEMENTS. WHEREAS, RCW 35.77.010 provides for annual revision and extension of the Comprehensive Street Program of each city and town, after public hearing thereon; and WHEREAS, the City shall annually review the work accomplished under this program and evaluate current City transportation needs and from these findings shall prepare and adopt a revised comprehensive transportation program before July 1 of each year; and WHEREAS, on [ ] the City held a public hearing on the revision and extension of the Comprehensive Street, Bike and Pedestrian Program, [receiving no comments / received and evaluated all comments]; and WHEREAS, it is now time to revise and extend the Comprehensive Street, Bike and Pedestrian Program as identified annually in the Six-Year Transportation Improvement Program (TIP); and WHEREAS, the City has determined, based on an assessment of the work accomplished under this program and the current City transportation needs, that this revised Comprehensive Street, Bike and Pedestrian Program adequately addresses the City’s future transportation needs NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON: That the City of Pasco hereby adopts the revision and extension of the Comprehensive Street, Bike and Pedestrian Programs for the ensuing six years as attached hereto as Exhibit A and labeled “Six-Year Transportation Improvement Program 2022-2027” incorporated by this reference as though fully set forth herein; and Be It Further Resolved that the Comprehensive Street, Bike and Pedestrian Programs shall be filed with the Benton-Franklin Council of Governments and the Washington State Department of Transportation. Page 7 of 33 Resolution – 2022-2027 TIP - 2 PASSED by the City Council of the City of Pasco, Washington this ___ day of June, 2021. Saul Martinez Mayor ATTEST: APPROVED AS TO FORM: Debra Barham Kerr Ferguson Law, PLLC City Clerk City Attorneys Page 8 of 33 Map #PROJECT TITLE ROAD NAME BEGIN/END TERMINI PE ROW CONST Status Funding Secured Total Project Expense Year 2022 Year 2023 Year 2024 Year 2025 Year 2026 Year 2027 N/A Annual Pavement Preservation Program Ongoing Multiple Locations Multiple Locations $708,714 $0 $6,378,422 Ongoing Yes $6,211,136 $902,000 $1,000,000 $1,030,000 $1,060,900 $1,092,727 $1,125,509 2 Argent Road Improvements - Phase 2 Argent Road Road 36 Intersection $128,000 $0 $742,000 Ongoing Yes $720,000 $720,000 ----- 3 Argent Road Improvements - Phase 3 Argent Road Varney/Saraceno Way to Road 36 $539,000 $0 $4,000,000 Ongoing Yes $4,283,100 $283,100 $4,000,000 ---- 4 Argent Road Pedestrian / Bicycle Pathway Argent Road Road 68 / Road 70th Place $60,000 $0 $440,000 Ongoing Yes $500,000 $500,000 ----- 5 Burns Road Pedestrian / Bicycle Pathway - Phase 2 Burns Road Road 84 / Road 68 $23,000 $0 $111,000 Ongoing Partial $134,000 $134,000 ----- 6 Burns Road Pedestrian / Bicycle Pathway - Phase 3 Burns Road Road 90 / Road 84 $23,000 $0 $220,000 Ongoing Partial $243,000 $23,000 $220,000 ---- 7 Citywide Traffic Signal Improvements - Phase 2 Multiple Locations Multiple Locations $0 $300,000 $3,418,000 Ongoing Yes $2,893,000 $2,893,000 ----- 8 Court Street & Road 68 Intersection Improvements Court Street Road 68 $109,000 $130,000 $754,000 Ongoing Yes $889,000 $132,000 $757,000 ---- 9 Crescent Road Surface Improvement Crescent Road Broadmoor Apts / Road 108 $45,000 $0 $355,000 Ongoing No $400,000 --$45,000 $355,000 -- 10 Franklin County Irrigation District (FCID) Canal Bicycle/Pedestrian Pathway None Road 100 / Road 76 $90,000 $0 $780,000 Ongoing No $870,000 $90,000 $360,000 $420,000 --- 11 James Street Improvements James Street Oregon Ave / Frontier Lp $250,000 $0 $1,664,000 Ongoing No $1,903,000 $469,000 $1,434,000 ---- 12 Lewis Street Corridor Improvements - Phase 1 Lewis Street 2nd Ave / 5th Ave $300,000 $0 $1,693,100 Ongoing Yes $1,843,100 $1,843,100 ----- 13 Lewis Street Corridor Improvements - Phase 2 Lewis Street 5th Ave / 10th Ave $187,500 $0 $1,062,500 New Yes $1,250,000 --$250,000 $1,000,000 -- 14 Lewis Street Overpass Lewis Street Oregon Ave / 2nd Ave $4,034,522 $4,079,311 $28,091,167 Ongoing Yes $18,501,000 $17,130,000 $1,371,000 ---- 15 Road 100 (North) Pedestrian / Bicycle Maintenance Road 100 I-182/ Burns Rd $30,000 $320,000 Ongoing No $320,000 $320,000 ----- 16 North Road 40 East Pathway Road 40 East Sacajawea Park / A Street $53,000 $50,000 $530,000 Ongoing No $633,000 --$103,000 $530,000 -- 17 Road 93 / Powerline Pathway Road 93 Vincenzo Dr / Burns Road $12,000 $0 $115,000 Ongoing No $127,000 --$12,000 $115,000 -- 18 Pedestrian / Bicycle Access Road 100 Interchange - WSDOT Partnership Road 100 Sandifur / St. Thomas Dr $120,000 $0 $2,200,000 Ongoing No $2,320,000 -$120,000 $2,200,000 --- 19 Road 68 Interchange Analysis for Corridor Improvements - WSDOT Participation Road 68 Chapel Hill Blvd / Burden Blvd $50,000 $0 $0 Ongoing No $50,000 -$50,000 -- 20 Pedestrian / Bicycle Access Sylvester Street Overpass - WSDOT Partnership Sylvester Street 32nd Ave / 28th Ave $300,000 $0 $3,700,000 Ongoing No $4,000,000 $300,000 $1,500,000 $2,200,000 --- 21 Road 100 (South) Widening - Phase 1 Road 100 I-182 / Chapel Hill Blvd $200,000 $0 $800,000 New No $1,000,000 $1,000,000 ----- 22 Road 100 (South) Widening - Phase 2 Road 100 Chapel Hill Blvd / Court Street $157,500 $350,000 $542,500 Ongoing No $1,050,000 --$150,000 $900,000 - 23 Road 76 Overpass Road 76 Chapel Hill Blvd / Burden Blvd $1,500,000 $500,000 $36,500,000 Ongoing No $20,000,000 ---$300,000 $1,200,000 $18,500,000 24 Sandifur Parkway Extension - Phase 1A Sandifur Parkway Road 102 $760,000 $0 $3,040,000 New No $3,800,000 $1,600,000 $1,100,000 $1,100,000 --- 25 Sandifur Parkway Extension - Phase 1B Sandifur Parkway Road 102 / Road 108 $1,000,000 $0 $4,000,000 Ongoing No $5,000,000 -$1,000,000 $4,000,000 --- 26 Sandifur Parkway Extension - Phase 2 Sandifur Parkway Road 108 / Road 116 $1,400,000 $0 $5,600,000 Ongoing No $7,000,000 --$1,400,000 $5,600,000 -- 27 Sandifur Parkway Widening Sandifur Parkway Road 52 / Road 60 $150,000 $0 $815,000 Ongoing No $890,000 $383,000 $507,000 ---- 28 South 10th Avenue & W. Lewis Street Advanced Intersection Warning Lewis Street S. 10th Avenue $10,000 $0 $51,900 Ongoing Yes $51,900 $51,900 ----- 29 Sylvester Street Safety Program - Phase 1 Sylvester Street Road 54 / 3rd Ave $315,000 $0 $1,260,000 Ongoing Yes $1,325,000 $275,000 $1,050,000 ---- 30 Sylvester Street Safety Program - Phase 2 Sylvester Street Road 54 / 3rd Ave $450,000 $0 $2,775,000 Ongoing Yes $3,225,000 $376,000 $2,849,000 ---- 31 Road 44 and Argent Road Intersection Improvements - County Participation Road 44 Road 44 / Argent Road $35,000 $0 $0 Ongoing No $35,000 --$35,000 -- 32 Traffic Analysis for Interstate 182 @ SR 395 Interchange Interstate 182 MP 11 to MP 13 $265,000 $0 $0 Ongoing No $265,000 -$265,000 --- 33 Traffic Analysis for State Route 12 @ Between 'A' and Tank Farm Road State Route 12 State Route 12 / Tank Farm Road $250,000 $0 $0 Ongoing No $250,000 -$250,000 --- 34 Sacajawea Road Pedestrian/Bicycle Pathway - WSDOT Sacajawea Road Sacajawea park / SR12 Park & Ride $269,000 $0 $1,288,000 Ongoing No $1,557,000 $165,000 $1,392,000 ---- 35 Sacajawea Heritage Trail/Levee Lowering Sacajawea Heritage Trail Road 52 / Road 72 $231,000 $0 $2,459,895 Ongoing Partial $2,580,000 $70,000 $2,510,000 ---- 36 Oregon Avenue Overlay (SR397) Oregon Avenue US12/Ainsworth $400,000 $0 $3,000,000 New No $3,400,000 $400,000 $3,000,000 ---- 37 Court Street Overlay (Rd 44 to Rd 68)Court Street Rd 44 / Road 68 $400,000 $0 $1,850,000 New No $2,250,000 $400,000 $1,850,000 ---- 38 Shoreline Road Realignment (Design and R/W)Shoreline Road Shoreline Court to Burns Road $150,000 $1,000,000 $0 New No $1,150,000 -----$1,150,000 39 Road 100 (North) Improvements Road 100 I-182/ Burns Rd $752,000 $0 $3,008,000 New No $3,760,000 $1,500,000 $1,100,000 $1,160,000 --- 40 Buckingham Drive Extension and Signal Buckingham Drive Broadmoor Blvd West $560,000 $0 $2,240,000 New No $2,800,000 $2,800,000 ----- 41 Road 100 Interchange Improvements - Eastbound Ramp - WSDOT Patnership Road 100 Eastbound Ramp $600,000 $0 $2,400,000 New No $3,000,000 $3,000,000 ----- 42 Road 100 Interchange Improvements - Westbound Ramp - WSDOT Patnership Road 100 (Broadmoor Blvd)Westbound Ramp $140,000 $0 $560,000 New No $700,000 $700,000 ----- 43 Burns/Broadmoor Intersection Improvement Burns Road Broadmoor Blvd $640,000 $0 $2,560,000 New No $3,200,000 --$1,000,000 $2,200,000 -- 44 Interstate 182 @ Road 100 - Ramp Improvement Analysis (ARR) - WSDOT Patnership Interstate 182 @ RD 100 Interstate 182 @ RD 100 $250,000 $0 $50,000 New No $300,000 $300,000 ----- 45 Burns Road Widening - Phase 1 Burns Road Road 100 / Road 108 $700,000 $0 $2,800,000 New No $3,500,000 -$500,000 $3,000,000 --- 46 Burns Road Widening - Phase 2 Burns Road Road 108 / Road 116 $700,000 $0 $2,800,000 New No $3,500,000 ---$500,000 $3,000,000 - 47 Burns Road Extension Burns Road Road 68 to Rio Grande Lane $1,000,000 $500,000 $4,000,000 New No $5,500,000 ----$1,500,000 $4,000,000 48 New Road 108 - Phase 1 Road 108 Harris Road / Sandifur Pkwy $1,000,000 $0 $4,000,000 New No $5,000,000 ---$1,000,000 $4,000,000 - 49 New Road 108 - Phase 2 Road 108 Sandifur Pkwy / Burns Rd $1,000,000 $0 $4,000,000 New No $5,000,000 ---$1,000,000 $4,000,000 - 50 South 4th Avenue (Festival Street) Improvements South 4th Avenue Lewis Street to Columbia Street $50,000 $0 $450,000 New No $500,000 ---$50,000 $450,000 - 51 Lewis Street and Heritage Road Intersection Improvement (Install Traffic Signal)Lewis Street Heritage Road $48,000 $0 $192,000 New No $240,000 --$240,000 --- 52 ‘A’ Street and Heritage Road Intersection Improvement (Install Traffic Signal)A' Street Heritage Road $48,000 $0 $192,000 New No $240,000 $240,000 ----- 53 Rainier Avenue and Kartchner Street Intersection Improvement (Install Traffic Signal)Rainier Avenue Kartchner / SB US-395 Ramp $48,000 $0 $192,000 New No $240,000 --$240,000 --- 54 Sylvester Street and US 395 NB Off-Ramp Intersection Improvement (Install Traffic Signal)Sylvester Street Sylvester / NB US-395 Ramp $48,000 $0 $192,000 New No $240,000 -$240,000 ---- 55 Road 52 Extension (Design and R/W)Road 52 Burns Road to Clark Road $150,000 $1,000,000 $0 New No $1,150,000 -----$1,150,000 56 Road 68 and Burns Road Intersection (Install Traffic Signal)Road 68 Burns Road $48,000 $0 $192,000 New No $240,000 --$240,000 --- 2022 Transportation Improvement Plan (TIP)Page 9 of 33 Richland Kennewick N OREGONAveE LEWIS StN 4TH AveBROADMOORBlvdW ARGENT Rd ROAD 44DENT RdROAD108COLUMBI ARIVER R d SARATOGA LnN CEDARAveW A St W AI N S W O R T H A v e INDUSTR IAL Way W PEARL St W LE W I S S t E BROADWAY St N 20TH AveN 14TH AveN 24TH AveS OREGON AveN 5TH AveW COURT St E HILLSBORO St E DOCK STROAD 68W WERNETT Rd S WEHE AveS 10TH AveROAD 68 NROAD 84ROAD 52BURDEN Blvd E D O C K S t SANDIFUR Pkwy E AI N S W O R T H Ave HARRIS R d N C O M M E R C I A L A v eROAD 36BURNS Rd PASCO K A HL OT US R d CLARK Rd N RAILROAD AveN CAPITOLAVETAYLORFLATS RdGLADE NORTH RdSHORELINE Rd8 28 31 43 53 54 24 4 17 12 20 42 6 11 25 21 14 49 4118 23 27 45 40 5 48 39 9 19 33 2 3 15 26 46 16 22 37 32 10 36 29 30 44 34 35 13 38 47 50 51 52 55 Benton County WA, Pasco GIS, Maxar 2022 Transportation Improvement Plan 0 10.5 Miles 2022 TIP Projects Intersection Bike/Ped Other Area Study Road Classification Freeway Highway Ramp Major Arterial Minor Arterial Collector Local Urban Growth Area Pasco - Incorperated Pasco - UGA Burbank Kennewick RichlandPage 10 of 33 AGENDA REPORT FOR: City Council June 22, 2021 TO: Dave Zabell, City Manager City Council Special Meeting: 6/28/21 FROM: Rick White, Director Community & Economic Development SUBJECT: *Resolution - Amended and Restated Interlocal Cooperative Agreement with the Tri-Cities HOME Consortium I. REFERENCE(S): Proposed Resolution Proposed Amended and Restated Interlocal Cooperative Agreement with the Tri-Cities HOME Consortium II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: MOTION: I move to approve Resolution No. ____, approving the Amended and Restated Trithe Interlocal Agreement Cooperative with -HOME Cities Consortium, under the National Affordable Housing Act, to add a Tenant -Based Rental and i(TBRA) Assistance program previously approved ncorporate amendments, and further, authorize the City Manager to execute the revised agreement. III. FISCAL IMPACT: None IV. HISTORY AND FACTS BRIEF: The City of Pasco entered into a HOME Consortium Interlocal Cooperative Agreement with the Cities of Richland and Kennewick in 1995, making Pasco eligible for federal HOME funds. The populations of the individual Cities alone do not meet the U.S. Department of Housing and Urban Development (HUD) minimum. By joining together in a consortium, funds are available to the three Cities. revised a approved Council Interlocal 17, June On 2013, Cooperative Agreement for the Tri-Cities HOME Consortium, which was formed under the Page 11 of 33 National Affordable Housing Act Program and providing funding for program years 2014-2015-2016 through Resolution No. 3475. On February 17, 2015, Council approved Amendment No. 1 to the Tri -Cities HOME Consortium Interlocal Cooperative Agreement, providing funding for program years 2014-2015-2016, to incorporate changes previously agreed upon to limit activities to down payment assistance, distribute grant funds equally, shorten deadlines for expending funds and permitting greater than the 15% minimum set-aside be used for CHDO projects through Resolution No. 3616. On May 1, 2017, Council approved Amendment No. 2 to the Tri-Cities HOME Consortium Interlocal Cooperative Agreement, providing funding for program years 2017-2018-2019, to reverse changes changes previously agreed upon, to limit activities to down payment assistance and restore development and construction of affordable housing activities by unanimous approval of Council. On April 30, 2019, the Tri-Cities HOME Consortium agreement was automatically renewed for program years 2020 -2021-2022 in accordance with Section 2, General Provisions, terms of the agreement. V. DISCUSSION: The proposed Amended and Restated Interlocal Cooperative Agreement for the Tri-Cities HOME Consortium incorporates previously approved Amendments Nos. 1 and 2 and also adds a new Tenant -Based Rental Assistance (TBRA) program to the list of programs provided by the HOME Consortium. Currently, down payment assistance and tenant based rental assistance activities are permitted by the HUD-approved Annual Action Plan for use of HOME funds. Pasco typically uses annual HOME allocations primarily for down payment assistance. This activity slowed significantly due to the high cost of housing. Tenant based rental assistance was added last year to use underused HOME funds to meet the needs of an underserved priority population during the pandemic. All three member jurisdictions (Kennewick, Richland and Pasco) are required to bring the revised Agreement to their respective legislative bodies for approval before the final agreement is fully executed and submitted to HUD for approval - in essence confirming the previously approved Amendments. The proposed resolution provides for the City Manager to execute the restated cooperative agreement on behalf of the City of Pasco for the Tri-Cities HOME Consortium upon Council's approval. Page 12 of 33 Resolution – Restated HOME Consortium ILA - 1 RESOLUTION NO. __________ A RESOLUTION APPROVING THE AMENDED AND RESTATED INTERLOCAL COOPERATIVE AGREEMENT WITH THE TRI-CITIES HOME CONSORTIUM, UNDER THE NATIONAL AFFORDABLE HOUSING ACT, TO ADD A TENANT-BASED RENTAL ASSISTANCE (TBRA) PROGRAM AND TO INCORPORATE PREVIOUSLY APPROVED AMENDMENTS. WHEREAS, the Interlocal Cooperation Act, Ch. 39.34 RCW, permits local governmental units to enter into agreements to cooperate for certain beneficial purposes; and WHEREAS, the Cities of Kennewick, Pasco and Richland entered into a cooperative agreement to form a consortium to increase the local supply of decent affordable housing to low income residents as authorized by Public Law 101-625, the National Affordable Housing Act of 1990 (NAHA); and WHEREAS, The Consortium originally formed in 1996 under the HOME Investments Partnership (HOME) Program, and a replacement interlocal agreement was executed in 2013; and WHEREAS, the Consortium members desire to amend and restate the existing agreement to incorporate changes previously agreed upon and to include Tenant-Based Rental Assistance (TBRA). WHEREAS, the Consortium members have determined that continuing as a consortium will increase the level of HOME Program funds potentially available for use within their combined jurisdictions, and thereby increase the combined ability of the jurisdictions to assist in meeting the affordable housing needs of the population; and WHEREAS, the members of the Consortium previously approved Amendments Nos. 1 and 2 of the agreement and renewal of the agreement through program years 2020-2021-2022 and have been incorporated in the amended and restated HOME Consortium Cooperative Interlocal Agreement. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO: Section 1. That the City Council of the City of Pasco approves the amended and restated HOME Consortium Cooperative Interlocal Agreement with the Cities of Kennewick and Richland, a copy of which is attached hereto and incorporated herein by reference as Exhibit A; and Section 2. The City Manager of the City of Pasco, Washington, is hereby authorized, empowered, and directed to sign and execute said Agreement on behalf of the City of Pasco. Page 13 of 33 Resolution – Restated HOME Consortium ILA - 2 BE IT FURTHER RESOLVED that this Resolution shall take effect immediately. PASSED by the City Council of the City of Pasco, Washington this ___ day of _____, 2021. Saul Martinez Mayor ATTEST: APPROVED AS TO FORM: _____________________________ ___________________________ Debra Barham, CMC Kerr Ferguson Law, PLLC City Clerk City Attorney Page 14 of 33 Page 1 of 11 Please return to: City of Richland City Clerk’s Office 625 Swift Blvd. MS-07 Richland, WA 99352 Amended and Restated Interlocal Cooperative Agreement Tri-Cities HOME Consortium under the National Affordable Housing Act Program Years 2020-2021-2022 and Continuing This Agreement is entered into between the cities of Kennewick, Pasco, and Richland, all Washington municipal corporations (“Members”), for the purpose of continuing participation in a Consortium originally formed in 1996 under the HOME Investments Partnership (HOME) Program and restated in a 2013 replacement interlocal agreement (Contract No. 85-13). This amended and restated Agreement supersedes all previous HOME consortium cooperative agreements, and will become effective upon adoption by the Members and final approval by the U.S. Department of Housing and Urban Development (HUD). WITNESSETH WHEREAS, the Federal Government has enacted the national Affordable Housing Act (NAHA), the primary objective of which is to increase the supply of decent affordable housing to low and very low income families, which created the HOME Investment Partnerships Program (“HOME Program”) administered by the U.S. Department of Housing and Urban Development (HUD) through regulations at Title 24, Code of Federal Regulations, Part 92 (HOME Regulations); and WHEREAS, said regulations allow units of general local governments to form consortia for purposes of obtaining funds under the HOME Program; and WHEREAS, the Members are geographically contiguous units of local government eligible to form a consortium under said regulations; and WHEREAS, the Interlocal Cooperation Act, Ch. 39.34 RCW, permits local governmental units to enter into agreements to cooperate for certain beneficial purposes; and WHEREAS, the Members have determined that continuing as a consortium will increase the level of HOME Program funds potentially available for use within their combined jurisdictions, and thereby increase the combined ability of the jurisdictions to assist in meeting the affordable housing needs of the population. Page 15 of 33 Page 2 of 11 NOW, THEREFORE, the Members agree as follows: SECTION 1: DEFINITIONS a. “Consortium” means the arrangement formed by this Agreement, and “HOME Program” means all of the activities assisted with HOME funds received from HUD. b. “Member” means the cities of Kennewick, Pasco, and Richland as Washington municipal corporations and units of local government. c. “Tri-Cities HOME Consortium” means the particular Consortium operating under the HOME Program consisting of the cities of Kennewick, Pasco, and Richland. d. “Lead Entity” means the unit of local government designated by the Tri-Cities HOME Consortium to act in a representative capacity of all Members for the purposes of this Agreement. The Lead Entity will assume overall responsibility for ensuring that the Tri-Cities HOME Consortium is administered and operates in compliance with the requirements of the HOME Program. The Lead Entity serves as the official and primary contact between HUD and the Tri-Cities HOME Consortium. e. “Subrecipient Administrator” refers to Members other than the Lead Entity who perform some HOME administrative roles as delineated under separate, specific HOME written agreements. f. “Consolidated” means jointly developed with unity from a regional perspective of the Members. g. “Program Year” means the annual fiscal year of January 1st to December 31st. h. “CHDO” means a Community Housing Development Organization as defined by the HOME Investment Partnership program. SECTION 2: GENERAL PROVISIONS a. Members agree to cooperate to undertake housing assistance activities in compliance with the federal HOME statute and regulations as identified at Title 24 CFR Part 92. The purpose of this Agreement is to increase the combined ability of each Member jurisdiction to assist in meeting the affordable housing needs of the population. b. Members agree to cooperate in maintaining the Tri-Cities HOME Consortium’s compliance with federal Consolidated Plan regulations at Title 24 CFR Part 91. Each Member shall also cooperate with the Lead Entity in conducting citizen participation, planning, and programming as necessary for the Lead Entity to Page 16 of 33 Page 3 of 11 submit to HUD the Consortium’s Consolidated Plan. Each Member shall ensure that its separate processes and procedures comply with all Consolidated Plan regulations. c. Members agree to jointly develop a combined Consolidated Planning Strategy (CPS) for submission to HUD for each of the federal fiscal years covered by this Agreement. The CPS will be comprised of a consolidated Market Analysis and Housing Needs Assessment, consolidated Five-Year Planning Strategy, and annual Plans for implementation of the strategy for the Tri-Cities HOME Consortium. The Housing Strategy will be developed to address needs over the three-city area with components identified that are unique to each Member; however, each Member will independently address non-housing community needs. d. Members agree to affirmatively further fair housing in compliance with all applicable statutes and regulations. e. This Agreement provides for automatic renewals of participation in successive three-year qualification periods in perpetuity by the date specified in HUD’s consortia designation notices or listed on HOME’s Consortia web page. The Lead Entity will notify each Member in writing of its right to not participate for the successive three-year qualification period, with a copy of the notification forwarded to the HUD Field Office. Any Member not intending to participate in the next three-year qualification period with the Consortium must submit written notification to the Lead Entity within thirty (30) days of receipt of the notice from the Lead Entity. The Lead Entity will provide copies of these communications to its HUD Field Office to provide notification of any change in consortium membership. i. All Members of the Consortium are required to formally adopt by legislative action any amendments to this Agreement that incorporate future changes necessary to meet the requirements for consortia agreements in subsequent qualification periods. ii. The automatic renewal provision of this Agreement is void if the Lead Entity fails to notify a Member of its right not to participate for the next three-year qualification period, or if the Lead Entity fails to submit a copy to HUD of each amendment to the Agreement as required. SECTION 3: COMPLIANCE WITH FEDERAL REGULATIONS All Members of the Consortium agree to comply with the applicable portions of: Title 24 CFR Part 92: HOME Investment Partnerships Program; the Housing and Community Development Act of 1974 as amended; Title 24 CFR Part 570; Title 24 CFR Part 58; Title VI of the Civil Rights Act of 1964; Title VII of the Civil Rights Act of 1968; Section 109 of the Housing and Community Development Act of 1974; Section 3 of the Housing and Urban Development Act of Page 17 of 33 Page 4 of 11 1968; Executive Orders 11246, 11063, and 11593; the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970; OMB Circular A-122 and attachments A, B, C, F, H, N and O; the Archeological and Historical Preservation Act of 1974; the Architectural Barriers Act of 1968; the Hatch Act, 5 U.S.C. Chapter 15; the Flood Disaster Protection Act of 1974; the Clean Air Act (42 U.S.C., Section 1251 et seq.); and the Drug-Free Workplace Act of 1988. SECTION 4: PROGRAM ADMINISTRATION a. Lead Entity. The city of Richland is hereby designated the Lead Entity for the Tri-Cities HOME Consortium. The cities of Kennewick and Pasco are Consortium Members who act as Subrecipient Administrators. b. Lead Entity Responsibilities. The Lead Entity shall assume overall responsibility for ensuring the Consortium’s HOME Program activities are carried out in compliance with HOME regulations in Title 24 CFR Part 92, including requirements concerning a Consolidated Plan in accordance with HUD Regulations in Title 24 CFR Part 91. The Lead Entity is responsible for the following: i. Establishing a local HOME Investment Trust Fund Account. ii. Receiving, disbursing, and accounting for all HOME Program and matching funds. iii. Collecting and submitting to HUD all required reports and data from Members, Subrecipient Administrators, CHDOs, and developers. iv. Sending Members a copy of correspondence from HUD within 48 hours of receipt, and copying members on correspondence from the Lead Entity to HUD. v. Providing written procedures for Integrated Disbursement and Information System (IDIS) reporting, including explanations of who has access to the system, how funds are sub-allocated in the system, who is required and allowed to make entries in the system, and at what times. vi. Providing written procedures for the disbursement of funds to include: • how Members or their sub-recipients request HOME funds from the Lead Entity; • processing time needed by the Lead Entity; • description of documentation required to accompany requests. vii. Providing written procedures for record-keeping, reporting and monitoring. Page 18 of 33 Page 5 of 11 viii. Describing the system and format for keeping records of program delivery, and meeting all HUD reporting requirements, including: • marketing activities; • environmental reviews; • application and award activities; • incurred obligation and contribution of required match funds; • federal cross-cutting activities; • Community Housing Development Organization (CHDO) designations; and • CHDO activities when applicable under Section 4.f below. ix. Describing the intended system and format for monitoring projects through the applicable period, including: • listing of staff responsible for monitoring duties; • procedures for monitoring HOME rents, eligible residents, resale by homeowner; • properties, Fair Housing and Equal Opportunity, and property standards; • procedures for notifying HOME recipients about monitoring schedules; • steps and recourse that can be taken to ensure compliance by recipients of HOME funds. x. Entering into HOME written agreements, and administering and monitoring activities of sub-recipients who have contracted with a Member to deliver a specific HOME program, including Members acting as Subrecipient Administrators. xi. Preparing and submitting HOME performance reports for Consortium activities. c. Member Responsibilities. Each Member is responsible for the following: i. Providing to the Lead Entity, within 14 days after request, copies of all documents which the Lead Entity is required to submit to HUD, including, but not limited to, the Member’s housing CPS and Annual Action Plan. ii. Providing to the Lead Entity a written description(s) of the Member’s HOME program(s) prior to contracting with another entity to deliver the program(s). Lead Entity retains final approval and contracting authority. Written descriptions must include: Page 19 of 33 Page 6 of 11 • copies of program description; • listing of responsible staff for each step in the delivery of the program; • methods of affirmative marketing; • methods of procurement; • steps taken and standards imposed for the application and review process leading to the award of funds; • utilization of Consortium-approved forms, policies, and procedures. iii. Affirmatively furthering fair housing in the Member’s jurisdiction. Such actions may include planning, education, outreach, and enforcement activities. iv. Preparing and submitting quarterly and annual performance reports regarding HOME activities. v. Preparing and submitting other documents as required by separate HOME written agreements governing the relationship between the Lead Entity and Members acting as Subrecipient Administrators. d. Allocation of HOME Funds. HOME funds will be allocated between the Members in the following manner: i. Ten percent (10%) of the overall allocation, or a higher amount if allowed by the HOME program, will remain with the Lead Entity for administrative costs. ii. Fifteen percent (15%) of the overall allocation will remain with the Lead Entity to be utilized for CHDO Set-Aside activities. CHDO projects will be identified by Members on a rotating basis, as described in Section 4.f. below. iii. The remaining balance of the overall allocation shall be invested in down payment assistance. These funds shall be divided equally among Members. Each member is entitled to plan for the expenditures of funds in an amount equal to their share of the HOME grant award, as is determined during each fiscal year of this agreement and identified in the Annual Action Plan. If desired and applicable, the Cities of Kennewick and Pasco may serve as Subrecipient Administrators to the Lead Entity to oversee investment of their respective portion of HOME funds in down payment assistance. iv. When one or more Members has $100,000 or more in unspent uncommitted down payment assistance funds and/or returned program Page 20 of 33 Page 7 of 11 income, said funds may be used for the creation of affordable housing, including direct rental assistance through Tenant-Based Rental Assistance (TBRA). Members will work together to identify potential rental development projects to be undertaken by a qualified housing organization, including but not limited to a Public Housing Authority (PHA), who shall serve as either sponsor, owner or developer. Projects will be reviewed and selected based on developer financial capacity, experience, project feasibility, readiness to proceed, and community impact. Members will aim to rotate City location of projects when possible, and/or INFILL Homebuyer development with Member majority rules for the project location. After Members identify affordable housing project(s), Lead Entity will act as project manager, and shall perform required administrative duties to assess, approve, and fund projects. e. Funding Timelines. Any HOME funds set aside for a Member and not committed to a project within 18 months, or expended within 24 months of the award of HOME funds to the Tri-Cities HOME Consortium, will be made available to other projects across the Consortium. Reallocation will be executed by the Lead Entity with written notification of affected member(s). Members are aware that if funds are not committed and expended according to effective HUD deadlines, that HUD will recapture the funds. Such a recapture will reduce the availability of funds for that individual member by the amount determined by HUD to be in non-compliance. f. CHDO Set Aside. Fifteen percent (15%) or more of the overall allocation will remain with the Lead Entity to be utilized for CHDO Set-Aside activities. Members will work together to identify CHDO projects, and funding will be based primarily on community impact, developer capacity, project feasibility, and readiness to proceed. Members will aim to rotate the location of CHDO projects when possible. After Members identify CHDO project(s), the Lead Entity will perform required administrative duties to assess, approve, and fund projects. g. Program Income. Program income must be remitted to the Lead Entity within thirty (30) days of receipt. HOME Program Income, as defined in federal regulations, that is generated by a Member shall be added to the amount of HOME funds constituting the Member’s share as defined in Section 4.d.iii herein and the approved Annual Action Plan. At the Member’s option, the allowable percentage of program income may be used by the individual Member to be applied towards eligible and allowable administrative costs incurred by the Member. Administrative costs over the allowable percentage are the responsibility of the Member. Each Member acting as a Subrecipient Administrator will be responsible for providing to the Lead Entity a recap of expenditures, and other documentation as may be requested by the Lead Entity, within thirty (30) days and will submit to the Lead Entity any interest earned on the retained HOME dollars. Page 21 of 33 Page 8 of 11 h. Administrative Costs. Each Member will be independently responsible for any administrative costs each incurs associated with: 1) development and implementation of the CPS; 2) the annual re-examination of needs prior to setting each year’s Action Plan; and 3) the awarding of HOME Program funds to sub- recipients, CHDOs, and/or other developers. i. HOME Match. Each Member is responsible for tracking and reporting HOME Match for the projects they fund, implement, and/or oversee. Should the Consortium’s accrued Match balance fall below one full year’s Match obligation, each Member shall be responsible for generating the required match based on its share of HOME funds. If the Match cannot be supplied by the responsible Member, then HOME funds and associated match obligation may be transferred to another Member by the Lead Entity. If a Member fails to supply sufficient match, its share of HOME funding may be reduced commensurate with the match deficiency, as delineated in any related Subrecipient Agreements. j. Repayment of HOME Funds. The Lead Entity has the responsibility to repay any HOME funds to the HOME Investment Trust Account that HUD determines were not used in accordance with the HOME regulations. To the extent a Member acting as Subrecipient Administrator was the entity that did not use the funds in compliance with regulations, then upon the repayment of funds by the Lead Entity, the Member responsible for the non-compliance will immediately reimburse the Lead Entity. To the extent that a sub-recipient or CHDO with the entity did not use the funds in compliance with regulations, then the sub-recipient will be responsible for reimbursing the Lead Entity. Should any Member fail to meet any of the obligations or exceed any of the limitations described herein or as provided in written agreements, and should such failure jeopardize compliance of the Consortium as a whole, the Lead Entity has final control over re-distribution of funds among Members in order to ensure that all grant requirements are met. k. Reporting and Records. Each Member agrees to immediately make available to the Lead Entity upon request all records and access concerning the activities carried out under this Agreement for inspection by the Lead Entity, State, or Federal Officials. l. Expiration. Upon termination of this Agreement as provided in Section 6.a., the balance of funds which have not been committed will be returned to HUD for reallocation. Committed but incomplete projects and activities will be completed by the respective Member who, acting as a Subrecipient Administrator, initiated such project or activity. m. Long-Term HOME Requirements. Members acknowledge they each may have obligations to abide by HOME requirements throughout a project’s long-term period of affordability that may extend beyond the termination of this Interlocal Page 22 of 33 Page 9 of 11 Agreement. The Lead Entity is responsible for long-term requirements per HOME regulations, and Subrecipient Administrators will be responsible as delineated in their individual HOME written agreements with the Lead Entity. SECTION 5: DISTRIBUTION OF FUNDS The Lead Entity shall issue a Notification of Fund Availability (NOFA) indicating the amount of funds available to each Member no later than thirty (30) calendar days from notification by HUD that HOME funds have been awarded to the Consortium. An activity shall be considered eligible if it conforms to the requirements of Title 24 CFR Part 92. SECTION 6: TERM OF THE COOPERATIVE AGREEMENT a. The Members agree that the term of this Interlocal Agreement is the length of time necessary to carry out all activities that will be funded from funds awarded for blocks of three (3) federal fiscal years. The Program Year start date for the Consortium is January 1. b. All Members will remain Members of the Tri-Cities HOME Consortium for the entire period of any term of this Agreement. c. This Agreement shall automatically renew for participation in successive three- year qualification periods/terms per Section 2.e herein unless terminated by written agreement of all Members. SECTION 7: ADMINISTRATIVE FEES The HOME Consortium will retain ten (10) percent of the grant or the maximum allowed by the program regulations for administration and management of the HOME program. The Lead Entity will oversee an annual process to budget administrative fees. Only costs associated with the management and administration of the HOME program may be charged against HOME administrative allocations. Program income generated by other member programs will not be included in the 10% calculation unless agreed upon by the respective Member(s). a. Administrative Shortfalls. Administrative shortfalls by the Lead Entity shall be addressed annually. Member cities shall agree to split such shortfalls equally. Members may agree to utilize the 10% administrative funds generated by their program income to use toward administrative shortfalls experienced by the Lead Entity. b. Negative Interest. In the event that negative interest occurs as a result of the action(s) of a particular Member, then that Member is fully responsible for reimbursing the Lead Entity; PROVIDED, however, that if negative interest occurs that is not directly related to a single Member’s actions, then each Member shall equally share in the cost of the negative interest. Note that negative interest earnings cannot be claimed as an administrative cost and must be reimbursed Page 23 of 33 Page 10 of 11 from non-federal funds. SECTION 8: AMENDMENTS Amendment to this Interlocal Agreement for the Tri-City HOME Consortium shall be in writing and by unanimous agreement of the Members. This includes an amendment to add new Consortium members. Members agree to jointly develop amendment language for approval by the legislative authority of each Member. SECTION 9: POSTING OF DOCUMENT Upon full execution of this Agreement and approval by HUD, this Agreement shall be posted on the Lead Entity’s website for purposes of meeting the recording requirements of Ch. 39.34 RCW, the Interlocal Cooperation Act. Although a Member may choose to record this Agreement, recording with the Benton County Auditor’s Office or Franklin County Auditor’s Office is not required and in no way affects the validity of this Agreement or any amendments thereto. SECTION 10: NO SEPARATE LEGAL ENTITY No separate legal entity is created by execution of this Interlocal Agreement. Title to real property, if applicable, will be held in the name of the respective Member jurisdiction or the name of the Lead Entity. [Signature Page to Follow] Page 24 of 33 Page 11 of 11 THE TRI-CITIES HOME CONSORTIUM ____________________________ _____________________ Marie E. Mosley Date City Manager, Kennewick ____________________________ _____________________ Dave Zabell Date City Manager, Pasco ____________________________ _____________________ Jon Amundson, ICMA-CM Date Interim City Manager, Richland Approved as to form: Heather Kintzley, City Attorney Lisa Beaton, City Attorney City of Richland City of Kennewick Eric Ferguson, City Attorney City of Pasco Page 25 of 33 AGENDA REPORT FOR: City Council June 15, 2021 TO: Dave Zabell, City Manager City Council Special Meeting: 6/28/21 FROM: Steve Worley, Director Public Works SUBJECT: *Ordinance Budget Adjustment & Resolution Bid Award for Argent Road Phase 1 Project I. REFERENCE(S): Proposed Ordinance Proposed Resolution Bid Tabs II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: MOTION: I move to adopt Ordinance No. ______, amending the 2021-2022 Biennial Budget of the City of Pasco, Washington, by providing supplement thereto; to provide additional appropriation in the City's General Construction Fund for the construction of the Argent Road Improvement Phase 1. MOTION: I move to approve Resolution No. ______, awarding the Argent Road Phase 1 Project identified as Bid No. 12001 to Culbert Construction, Inc. of Pasco, Washington in the amount of $1,995,935.77, including Washington State Sales Tax, and further, authorize the City Manager to execute the contract documents and allowing all necessary budget adjustments. III. FISCAL IMPACT: 2021-2022 Adopted Budget Proposed Adjustment Proposed Adjusted Budget Stakeholder funds $ 1,516,438 $ 670,000 $ 2,192,000 Local funds $ 85,442 ________ $ 85,442 Total $ 1,601,880 $ 670,000 $ 2,277,442 Page 26 of 33 IV. HISTORY AND FACTS BRIEF: The City of Pasco along with Columbia Basin College (CBC) and the Port of Pasco (Port) have worked together to improve the Argent Road corridor. The first phase of this project will construct improvements between 20th Avenue and Saraceno Way/Varney Lane. The subject construction contract involves widening the existing roadway, upgrading and modifying traffic signals, ADA curb heads, signal pedestrian countdown ramp installation upgrades, of installation of access management median curbing, storm drainage, a nd related improvements. All work will be completed in accordance with contract plans, provisions, and specifications. V. DISCUSSION: One formal bid for this project was received on June 15, 2021. The lowest, responsive bid was submitted by Culbert Construction, Inc. of Pasco, WA in the amount of $1,995,935.77. Staff reviewed the bid submittal and found no exceptions or irregularities. The bid is 21% higher than the engineer's estimate of $1,665,1895.78 and the final Engineer's Estimate was also higher than originally budgeted. There are several issues believed to be driving this increase including: 1) the current construction market volatility; 2) the supply chain disruption due to COVID-19; and 3) construction material shortages. With the uncertainty of future market conditions, staff's recommendation is to move forward with the bid award for this long awaited improvement project. If the bid is awarded, a project budget adjustment is needed in the amount of $670,000. This amount will cover all anticipated project needs through the construction phase including construction management, materials testing and contingency. There are sufficient funds donated from the Port ($1.5M) and CBC ($1.25M) to entirely fund the Argent Road Phase 1 project, i ncluding the proposed project budget increase. A remaining total of $558,000 in Port/CBC donated funds will be available for the Argent Road Phase 2 project, which is currently estimated at $870,000. Staff recommends award of the bid to Culbert Construction, Inc. of Pasco, WA in the amount of $1,995,935.77. Page 27 of 33 Ordinance – 2021-2022 Operating Budget Amendment - Argent Road Improvement Phase I - 1 ORDINANCE NO. ____ AN ORDINANCE AMENDING THE 2021-2022 BIENNIAL BUDGET (ORDINANCE NO. 4503) OF THE CITY OF PASCO, WASHINGTON, BY PROVIDING SUPPLEMENT THERETO; TO PROVIDE ADDITIONAL APPROPRIATION IN THE CITY’S GENERAL CONSTRUCTION FUND FOR THE CONSTRUCTION OF THE ARGENT ROAD IMPROVEMENT PHASE 1. WHEREAS, on December 7, 2020, the Pasco City Council approved Ordinance No. 4503, adopting the 2021-2022 Biennial Budget; and WHEREAS, the 2021-2022 Biennial Budget included the Argent Road Improvement Phase I project; and WHEREAS, the 2021-2022 Biennial Budget did not include full allocation provided by the granting agency; and WHEREAS, the Public Works Department staff have determined that it is critical to continue and complete this project. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON DO ORDAIN AS FOLLOWS: Section 1. Pursuant to RCW 35A.34.200, the 2021-2022 Biennial Budget be and the same is hereby amended to provide for the following adjustments to revenues, transfers in, expenditures, and transfers out by providing authority for any necessary transfer of money within or between funds indicated, and their subsequent impact to end fund balance: Fund EXPENDITURE REVENUE GENERAL CONSTRUCTION FUND 670,000 670,000 I-182 IMPACT FEE FUND 530,000 Total 1,200,000 670,000 Section 2. That the additions in appropriations and expenditures are hereby declared to exist in the above funds for the said uses and purposes as shown above and the proper City officials are hereby authorized and directed to issue warrants and transfer funds in accordance with the provision of the Ordinance. Section 3. Except as amended herein, Ordinance No. 4503 as previously adopted heretofore shall remain unchanged. Page 28 of 33 Ordinance – 2021-2022 Operating Budget Amendment - Argent Road Improvement Phase I - 2 Section 4. This ordinance, being an exercise of a power specifically delegated to the City legislative body, is not subject to referendum, and shall take full force and effect five (5) days after approval, passage and publication as required by law. Adopted by the City Council of the City of Pasco, Washington this ___ day of _____, 2021. Saul Martinez Mayor ATTEST: APPROVED AS TO FORM: _____________________________ ___________________________ Debra Barham, CMC Kerr Ferguson Law, PLLC City Clerk City Attorney Published: ___________________________ Page 29 of 33 Resolution - 1 RESOLUTION NO. _________ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON, AWARDING THE ARGENT ROAD PHASE 1 PROJECT IDENTIFIED AS BID NO. 12001 TO CULBERT CONSTRUCTION, INC. OF PASCO, WASHINGTON. WHEREAS, the City of Pasco has an identified capital improvement public works project described as the Argent Road Phase 1 project; and WHEREAS, this contract involves traffic signal upgrades and modifications, ADA curb ramp upgrades, installation of countdown pedestrian signal heads, installation of access management median curbing, installation of two pedestrian hybrid beacons, widening of a section of a roadway, and other work. All in accordance with the Contract Plans, Contract Provisions, and the Standard Specifications; and WHEREAS, the City solicited sealed public bids for this project, identified as Bid No. 12001 Argent Road Phase 1 project; and WHEREAS, on June 15, 2021 at 2:00 p.m., One (1) bid was received and opened by the City; and WHEREAS, the bid was from Culbert Construction, Inc. in the amount of $1,995,935.77, including Washington State Sales Tax. The Engineer’s construction estimate was $1,651,895.78; and WHEREAS, the bid documentation was reviewed and the bidder was determined to be responsible and responsive. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON: That the City recommend award of the contract to Culbert Construction, Inc. of Pasco, Washington in the amount of $1,995,935.77, including Washington State Sales Tax; and Be It Further Resolved, that this Resolution shall take effect and be in full force immediately upon passage by the City Council. Page 30 of 33 Resolution - 2 PASSED by the City Council of the City of Pasco, Washington this day of June, 2021. Saul Martinez Mayor ATTEST: APPROVED AS TO FORM: _____________________________ ___________________________ Debra Barham, CMC Kerr Ferguson Law, PLLC City Clerk City Attorney Page 31 of 33 Contractor: Culbert Construction Unit Price 15,000.00 1,000.00 367.57 208,531.01 75 348.51 22,705.45 43,171.12 85,023.01 19.63 7.96 637.48 14,390.37 55.42 35.53 89.43 95.33 123.00 5.26 700.74 588.19 723.66 0.22 86.77 11.72 89.02 1,333.96 2,688.14 2,415.47 4,375.62 85.18 758.41 575.63 6,161.23 20.21 25.99 $69.79 $853.49 60.41 >2 010.25 1,528.39 $1,700.70 $1,948.24 $30.32 $359,107.89 u $162,105.67 $53,146.88 $19,757.11 $0.95 $1.33 $13.07 $158.88 $7.33 $1.23 $153.75 $133.35 $35.88 Total Amount $15,000.00 $1,000.00 $367.57 $208,531.01 $75,348.51 $22,705.45 $43,171.12 $85,023.01 $58,890.00 $9,552.00 $3,824.88 $14,390.37 $57,692.22 $72,836.50 $93,901.50 $20,495.95 $2,337.00 $20,261.52 $23,825.16 $1,176.38 $723.66 $88.00 $52,495.85 $7,090.60 $89.02 $6,669.80 $5,376.28 $28,985.64 $56,883.06 $13,202.90 $758.41 $575.63 $6,161.23 $61,317.14 $11,045.75 $2,791.60 $1,706.98 $55,275.15 $4 020.50 $15,283.90 $1,700.70 $3,896.48 $8,944.40 $359,107.89 162,105.67 53,146.88 19,757.11 5,685.75 3,524.50 3,659.60 6,355.20 12,250.80 184.50 4,305.00 691.90 3,588.00 €?€?€?€9%(?€9%$$%% Bid Tabulations -Argent Rd Improvements,Phase 1 Project #12002 Bid Date:June 15,2021 Schedule A:Road and Storm ltem _ x .1._\_|l\).1OJ_L-I3_|0'!.5CD_LV.0OJ.1(0l\)ONAl\)l\JK)O3l\)ANU1NGl\)VK)03l\)(DO.)O03_\(.0Ni00(.00-3J300(J1(.0G)03\lO.)inCO(DJ3OA.0-l>i\)-DLA)JkJ3 45 46 47 48 49 50 52 53 54 55 56 Description Minor Changes Record Drawings,Min.Bid $1,000.00 Type A Progress Schedule Mobilization Project Temporary Traffic Control Construction Survey and Staking Clearing and Grubbing Removal of Structures and Obstructions Roadway Excavation lncl.Haul Embankment Compaction Pothole Existing Utility Trimming and Cleanup Crushed Surfacing Top Course Crushed Surfacing Base Course HMA CI 1/2 In.PG 64-28 HMA CI 1/2 In.PG 64-28 (Trail) HMAPavement Repair Cl 1/2 In.PG 64-28 (4 inches) Longitudinal Joint Seal Commerical Concrete Concrete Cap Over Existing Electrical Welded Wire Mesh Crushed Surfacing Top Course for Trench Backfill Solid Wall PVC Storm Sewer Pipe 12 In.Diam. Testing Storm Sewer Pipe Trench Safety Systems Catch Basin Type 1 Catch Basin Type 2,Solid Lid Catch Basin Type 2 Precast Concrete Drywell InfiltrationTrench Connect to Existing Storm Adjust Manhole Erosion Control and Water Pollution Prevention Cement Conc.Traffic Curb and Gutter Cement Conc.Pedestrian Curb Cement Conc.Traffic Curb Monument Case,Cover,and Pipe Cement Conc.Sidewalk Cement Conc.Curb Ramp Type Parallel A Cement Conc.Curb Ramp Type Perpendicular A Cement Conc.Curb Ramp Type Single Direction A Cement Conc.Curb Ramp Type Single Direction B Detectable Warning Surface Traffic Signal Modifications,Complete,Argent Rd at N 20th Ave Traffic Signal Modifications,Complete,Argent Rd at Saraceno Wa Name Ln Illumination System Permanent Signing Plastic Line Plastic Wide Lane Line Plastic Stop Line Plastic Traffic Arrow Plastic Crosswalk Line Plastic Crosshatch Marking Plastic Traffic Letter Plastic Yield Line Symbol Se mented Block Wall Quant A._n_u._;_n_n_n 3000 1200 1041 2050 1050 215 19 3852 34 400 605 605 12 13 155 3034 425 5985 2650 280 40 1660 150 28 5 100 Unit L8 L3 LS LS LS LS L8 L3 CY CY EA LS TON TON TON TON TON LF CY CY LS TON LF LF LS EA EA EA EA LF EA EA LS LF LF LF EA SY EA EA EA EA SF L8 L3 LS LS LF LF LF EA SF LF EA EA SFF Engineer's Estimate Unit Price TotaIAmount $15,000.00 $15,000.00 $3,000.00 $3,000.00 $1,500.00 35 1,5oo_oo $77,733.13 $77,733.13 $80.00000 $00,000.00 5515-00000 $15,000.00 $5,000.00 3;5,000.00 $25-00000 $25,000.00 $19-00 $57,000.00 $0.00 $9,000.00 $100000 $0,000.00 $15,000.00 $15,000.00 $30-00 $31,230.00 $2500 $51,250.00 $92.00 $90,000.00 $125.00 0 20,075.00 $29000 $5,510.00 $3.00 $11,550.00 $300-00 $10,200.00 $200.00 $400.00 $500.00 $500.00 $30-00 $12,000.00 $45-00 $27,225.00 $3.00 $1,015.00 $1-000-00 $1,000.00 $2,300.00 11,500.00 $3,000.00 0,000.00 $3,000.00 30,000.00 $600000 $70,000.00 $350-00 $54,250.00 $400.00 ,400.00 $750.00 ,750.00 $10,500.00 ,10,500.00 $32.00 97,000.00 $40.00 ,17,000.00 $80.00 3,200.00 $1,000.00 3;2,000.00 $65-00 $59,475.00 $2,000.00 5,200.00 $2,000.00 20,000.00 $2,200.00 2,200.00 $2,000.00 <5,200.00 $30.00 $0,050.00 $205,000.00 205,000.00 $105,000.00 ‘105,000.00 $83-50000 $03,500.00 $15,500.00 .15,500.00 $1.50 0,977.50 $2.50 0,025.00 $12.00 3,300.00 $20000 $0,000.00 $0.50 5 14,110.00 $050 $975.00 $125.00 $3,500.00 $125.00 $025.00 $50.00 $5,000.00 $1,529,779.03SubtotalScheduleA:$1,809,775.63 Page 32 of 33 Unit Price $513.31 $2,785.82 $1,552.50 Unit Price $179.38 $164.00 $164.00 $14.91 5 358.75 $307.50 $4.77 5 17.22 $5.81 $15.38 $101,413.68 Total Amount $2,053.24 $2,785.82 $1.55250 Total Amount $3,587.60 $3,280.00 $3,280.00 $3,280.20 $12,197.50 $2,460.00 $11,686.50 $23,419.20 $13,845.23 $769.00 $101,413.68 (17 39: Schedule B:Water Item No. 57 58 59 Description Adjust Water Valve Case Service Connection 2 In.Diam. 2-inch DCVA Schedule C:Roadside Restoration Item No. 60 61 62 63 64 65 66 67 68 69 70 Description Rock Mulch2-3 In.Crushed Basalt Rock Mulch 3/4 In.Crushed Basalt River Rock MuIch Bark Mulch PSIPE -Tilia Cordata Harvest Gold Linden (2-Inch Caliper) Tree Relocation Medium Compost Root Barrier Sod Installation Remove and Reset Steel Edging Irrigation System Competitive bids were opened on June 15,2021.All bids have been reviewed by this office,and all unbalanced bids checked. I recommend the contract be awarded to: Culbert Construction,Inc. Date Project Manager Quant Unit Unit Price 4 EA I $550.00 1 EA I $1,700.00 1 EA I $2,500.00 Subtotal Schedule B: Quant Unit Unit Price 20 CY $80.00 20 CY $80.00 20 CY $80.00 220 SQ-FT $17.00 34 Each $300.00 8 Each $300.00 2450 SY $11.00 1360 LF $12.00 2383 SY $9.00 50 LF $50.00 1 LS $26,808.75 Subtotal Schedule C: Subtotal Schedule A: Subtotal Schedule B: Subtotal Schedule C: Subtotal: WSST (8.6%)Sch.B Only: GRAND TOTAL: Total Amount $2,200.00 $1,700.00 $2,500.00 $6,400.00 Total Amount $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ 1,600.00 1,600.00 1,600.00 3,740.00 10,200.00 2,400.00 26,950.00 16,320.00 21,447.00 2,500.00 26,808.75 115,165.75 1,529,779.63 6,400.00 115,165.75 1,651,345.38 550.40 1.651,895.78 $ $ 69€?$$€9€9 6,391 .56 179,218.91 1,809,775.63 6,391.56 179,218.91 1,995,386.10 549.67 1,995,935.77 Page 33 of 33