HomeMy WebLinkAboutPACE Engineers, Inc. - Columbia East Lift Station & Forcemain Amendment 7 Agreement No. CP9-SR-2A-17-01AMENDMENT NUMBER 7 to
PROFESSIONAL SERVICES AGREEMENT
17003 - COLUMBIA EAST LIFT STATION AND FORCEMAIN PROJECT
CONTRACT # CP9-SR-2A-17-01
WHEREAS, the City and PACE Engineers, Inc. entered into a Professional Services
Agreement on 5/31/2018 to provide engineering services with respect to the Columbia East Lift
Station and Force Main Project.
WHEREAS, the City and PACE Engineers, Inc. entered into the first Amendment to the
Professional Services Contract No. CP -9 -SR -2A-17-01 on 12/15/2018 to add construction
management services (scope & fee), and additional time of performance;
WHEREAS, the City and PACE Engineers, Inc. entered into the second Amendment to
the Professional Services Contract No. CP -9 -SR -2A-17-01 on 4/22/2019 to add additional design
engineering and additional construction management support (scope and fee);
WHEREAS, the City and PACE Engineers, Inc. entered into the third Amendment to the
Professional Services Contract No. CP -9 -SR -2A-17-01 on 8/19/2019 to add additional design
engineering (scope & fee) and additional time of performance;
WHEREAS, the City and PACE Engineers, Inc. entered into the fourth Amendment to
the Professional Services Contract No. CP -9 -SR -2A-17-01 on 5/19/2020 to add additional design
engineering and construction engineering (scope and fee);
WHEREAS, the City and PACE Engineers, Inc. entered into the fifth Amendment to the
Professional Services Contract No. CP -9 -SR -2A-17-01 on 12/15/2020 to add additional design
engineering and bid support (scope and fee) and add additional time of performance;
WHEREAS, the City and PACE Engineers, Inc. entered into the sixth Amendment to the
Professional Services Contract No. CP -9 -SR -2A-17-01 on 4/9/2021 to revise their original scope
of work for design engineering services;
NOW, THEREFORE, this agreement is amended to allow PACE Engineers, Inc.
to provide additional engineering services a (scope & fee) as described within Exhibit A & B.
1. Scope of Work:
Please see Exhibit A.
Fee:
The compensation for this amendment is based on a Tine and Materials Basis is not to
exceed the amount of $130.011.00 for a total contract amount of $988,776.13. Refer to
Exhibit B for the breakdown of hours.
Amendment No. 7 to Professional Services Agreement Page 1
PACE Engineers, Inc.
17003 - Columbia East Lift Station and Force Main Project
3. Time ofperformance:
No Change. The services within this amendment shall be complete for the project on or
before 12/31/2021.
h AA
DATED THIS - q DAY OF / V l Q , 2021.
CITY OF PASCO: PACE, ENGINEERS, INC.:
6Q't- /111)0%��
Dave Zabel nager bin D. NAA. P.E. - Senior Principal Engineer
Amendment No. 7 to Professional Services Agreement Page 2
PACE Engineers, Inc.
17003 - Columbia East Lift Station and Force Main Project
EXHIBIT A
City of Pasco
Columbia EastForcemain Modifications
Job # 18424 - Amendment #7
April 2021
Project Understanding
This amendment addresses additional services required to support the City for the final design
documents and bid assistance to include a second parallel 20 inch outside diameter (16.146
inch inside diameter) HDPE DR 11 pipeline from the new Columbia East pump station
approximately five miles north to Foster Wells Road.
EDA has confirmed the City's eligibility and approval for additional funding for this project to
assist with financing the original dual forcemain concept.
In addition, the City has requested PACE's assistance during construction phase of the project.
The City has requested the following services during construction;
• Review and Respond to RFIs,
• Review and respond to material submittals
Attending Weekly virtual construction progress meetings
• Technical Support during construction
Preform two site visits during construction activities to be coordinated with City staff
Prepare Record Drawings
This scope of work does not include construction surveying. Construction surveying will be
provided by the contractor and all control is identified on the contract documents. Further,
this scope of work does not include construction management nor daily inspection/observation
services. These services will be provided by the City.
Schedule
Amendment #5 extended PACE's design and bid related services contract through December 31,
2020. Additional schedule duration was required to accommodate the funding agency (EDA),
which delayed the bid date and associated services required. Amendment #7 extends PACE's
construction engineering services task through December 31, 2021.
Scope of Work
Task 1— Project Management
Task 1.1 — Project Administration
Additional services for additional weeks required to provide services to the City due to the
EDA approval delay and other items. Additional 9 weeks beyond the end of the specified
12/31/2020 end date.
Deliverables; Additional communication, and additional invoicing required
Task 1.2 — Quality Assurance /Quality Control
Provide additional QA/QC review and coordination as designs changed and additional
submittals were required.
Task 1.3 - Communications
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Additional meetings and correspondence with the City beyond those contemplated in the
Amendment #5 task.
Task 2 — Design Phase
Task 2.1 — Amend Forcemain Alignment for Dual Pipeline
Additional revisions in alignment due to space available for dual force main, utility conflicts, etc requiring
profile revisions in some locations and additional information added to profiles in drawings to reflect
some force main surface profiles being different as they are separated by several feet. Develop new
existing Foster Wells/ new forcemains crossing/connection detail. Develop new detail for plug valve
installation post construction.
Task 2.2 — Revise TESC
Amend task to show TESC measures on design plan sheets vs. separate drawings. These mainly
consisted of select locations requiring silt fence and inlet protection on capitol avenue for existing
catch basins. No other changes proposed.
Task 2.3 — Revise Traffic Control Plans
Amend task to include incorporation of City TCP requirements in the specifications document as
the contractor's responsibility via submittal vs. in the design plans. Generic WSDOT plans were
removed from the set of drawings.
Task 2.4 — Utility Conflict Resolution
Additional coordination and specification changes regarding private property restoration and
inclusion of new City -provided utility information. More specific information relating to the
replacement of exfiltration trenches along capitol avenue were incorporated into the specifications
as they may be disturbed during trenching activities.
The profile in Capitol avenue was also revised and lowered to ensure adequate vertical clearance
between water crossings.
Task 2.5 — Roadway Restoration
Additional drawing edits were required to incorporate new paving restoration desired by the city
betweeri the single force main areas, including new hatching and quantity calculations.
From Franklin County review comments, additional restoration area was required on Foster Wells
road.
Task 2.6 — Prepare Plans
Additional services due to more than one intermediate review set. Revision of connection
details at the end of the alignment near Foster Wells Road. Due to existing concerns about
clearance near the tie-in point on the access road to the PWRF, additional HDPE fittings
were required.
Additional services and research regarding easement and ROW line clarifications were
coordinated with PACE's survey staff following review of title reports..
Task 2.7 — Modify Specifications
Additional specification modifications required to support design changes and other requests
by the City. Substantial revisions to the specifications were required to address new bid
items, modified approaches to changed city boilerplate, etc. Several iterations were required
vs. one in the original scope and budget.
Task 2.8 — Respond to EDA 100% Review Comments
New EDA boilerplate items were required to be incorporated including sign information, etc.
2 1 P a g e
Task 3 — Bid Phase
Task 3.1 – Prepare Bid Documents
Prepare second iteration of bid documents after EDA approval.
Deliverables: Additional compiled .pdf documents for submittal.
Task 3.2 – Bid Assistance
Additional services to prepare responses to numerous questions and an additional three (3)
addenda in support of the project. Additional research on HDPE pipe and plug valve availability
due to supplier questions. One addendum and some RFI questions were in scope. The balance
of the effort is out of scope.
Addendum 2 provided revisions and amendments to the contract documents and special
provisions. This included instructions for a pre-bid meeting and a replacement attachment for the
DNR easement along the forcemain alignment.
Addendum 3 included additional modifications to the contract documents, responses to 21
pre-bid questions, and an updated bid schedule with revised quantities for aggregate for
pavement repair and the number of Air/Vac assemblies.
The specifications related to valves, due to new information on lead times, were changed to
an additive bid item. Additionally, a detail for the anticipated, future cut ins for these valves
was created and added to detail sheet 70. This required additional research and contact
with suppliers on appropriate coupling methods on the specified HDPE pipe.
The elimination of the Air/Vac assembly on Foster Wells road required revisions to the
pipeline profile from sheet 62 to 68 to eliminate the former high point. Additionally, from
closer examination of the shoulder of sheets 64 through 67, the horizontal alignment
required a slight adjustment due to the terrain and footprint of the trench pay limits. This shift
to the alignment also required additional pavement repair. Additional, longitudinal pavement
repair was calculated as a 10 foot width from the edge of roadway rather than the specific
trench limit encroachment per Franklin County input on minimum restoration width.
Addendum 4 addressed 7 additional bidder questions.
Task 3.3 – Prepare Conformed PS&E and Issue for Construction
No changes to this task are proposed.
Task 4 — Cost Estimating
Task 4.1 – Final Design Construction Cost Estimate
Additional quantity takeoffs and coordination with the City on new bid items, not previously part
of the project bid schedule. Additional tasks and coordination to add another bid schedule and
estimate after plug valve delay potential was more clearly identified. Additional city coordination
regarding costs beyond the amount budgeted.
Task 5 — Construction Engineering Services
Task 5.1— Construction Engineering Services
The duration of PACE's services is anticipated to extend through December 31, 2021. This
duration should encompass the both the base bid construction, additive bid construction, and
project closeout. We estimated the number of weekly progress meetings and establish a budget
for technical support to include the base bid and additive bid construction. Construction
engineering services will include the following:
• Review and respond to RFIs. To establish a budget for this task we estimate up to 25
RFIs and allow for 4 hours per RFI to complete or review and prepare our response.
31 Page
• Shop drawing and submittal review and response. To establish a budget for this task
we estimate up to 30 submittals and allow for 4 hours per submittal to complete our
review and response. At a minimum, we anticipate review and response to the
following:
• Base Bid Items A4, A8, and Al2 —A30 and Additive Bid Items 131 — B3.
• Conduct site observations. We anticipate 2 site visits during the construction phase to
review construction progress and compliance with the contract plans. We assume
8hrs for each visit.
• Attend weekly construction progress meetings. PACE will attend weekly virtual
construction progress meetings. The City construction manager will lead the progress
meetings PACE will attend in a support role. To develop a budget we anticipate 30
weekly progress meetings at a 1 hour duration.
• Provide technical engineering support to City construction management staff as
requested. To develop a budget for this work we estimate 4 hours per week for 30
weeks. This work would include interpreting plans and specifications not included in a
formal RFI, rendering technical opinions requested by the City, supporting the City to
issue field directives, and evaluate change orders.
• Prepare record drawings for the City based upon contractor provided redlines. To
establish a budget for this work -we have estimated our level of effort based upon 71
sheets and an average of 2 hours per sheet.
Deliverables:
• Certificate of Construction Completion
• Log and responses for up to 25 RFIs
• Log and responses for up to 30 submittals and submittals
• 2 Observation reports
• Record Drawings
End of Scope of Work
41 Page
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RESOLUTION NO. 4052
A RESOLUTION OF THE CITY OF PASCO, WASHINGTON,
AUTHORIZING THE CITY MANAGER TO SIGN AND EXECUTE A
SEVENTH AMENDMENT TO THE PROFESSIONAL SERVICES
AGREEMENT WITH PACE ENGINEERS, INC. FOR THE COLUMBIA EAST
LIFT STATION AND FORCE MAIN PROJECT.
WHEREAS, the City and PACE Engineers, Inc. entered into a Professional Services
Agreement on May 13, 2018 to provide engineering services for the Columbia East Lift Station
and Force Main Project; and
WHEREAS, the City and PACE Engineers, Inc. executed six Amendments to the
Professional Services Agreement to add additional construction management services (lift station),
additional design engineering (force main), and additional time for completion of the design; and
WHEREAS, previous amendments to the agreement were authorized under the authority
provided to the City Manager and Public Works Director; and
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PASCO, WASHINGTON:
Section 1. That this agreement is amended to allow PACE Engineers, Inc. to provide
additional engineering and construction management services as described within Exhibit A & B.
Section 2. The City Manager for the City of Pasco is hereby authorized to execute
Amendment 7, a copy of which is attached hereto, and incorporated herein by this reference, as
Exhibit A.
PASSED by the City Council of the City of Pasco, Washington, this 19th day of April,
2021.
Saul Martinez R
Mayor
ATTEST: APPRO l AS TO FORM:
Debra Barham. CMC err=m-eyuson LLC
City Clerk C'
Resolution — Seventh Amendment to
PSA with Pace Engineering - 1