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HomeMy WebLinkAboutJUB Engineering, Inc. - WSDOT Supplemental Agreement No. 3 - Lewis Street Overpass (CP5-ST-5A-13-02)Adw Washington State Department of Transportation Supplemental Agreement Number 3 Original Agreement Number 30-18-020 Project Number STPUS-HLP-3530(006) Project Title Lewis Street Overpass Organization and Address J -U -B ENGINEERS, INC. 2810 W. Clearwater Ave., Suite 201 Kennewick, WA 99338 Phone: (509)783-2144 Execution Date February 5, 2018 New Maximum Amount Payable $1,720,000.00 Completion Date December 31, 2023 Description of Work This supplement provides for engineering support during construction and project closeout. The total estimated cost of Supplement 3 is $97,0000. The Local Agency of CitN of Pasco desires to supplement the agreement entered in to with J -U -B ENGINEERS. INC. and executed on February 5. 2018 and identified as Agreement No. JUB No. 30-18-020 All provisions in the basic agreement remain in effect except as expressly modified by this supplement. The changes to the agreement are described as follows: Section 1, SCOPE OF WORK, is hereby changed to read: See Attached Exhibit A Scope of Work II Section IV, TIME FOR BEGINNING AND COMPLETION, is amended to change the number of calendar days for completion of the work to read: Time for Completion extended through construction closeout December 3L 2023 III Section V, PAYMENT, shall be amended as follows: Supplement No. 3 total estimated cost is $97,000.00 for a total increased budget of $1,720,000.00 as set forth in the attached Exhibit A, and by this reference made a part of this supplement. If you concur with this supplement and agree to the changes as stated above, please sign in the Appropriate spaces below and return to this office for final action. By: Richar . Door - Pro'ect Manager Consultant Signature DOT Form 140-063 Revised 09/2005 A;jk2ying A dlity Signatu Date ** Base Agreement Credit from 2010 Scope 4/2212021 Summary of Payments Supplement No. 3 - Engineering Construction Support Basic Basic Agreement wit._ Agreement Adiustment Supplement 1 Supplement 2 Supplement 3 Total Direct a ary - $308,504.37 $301,767.71 $18,911.61 $39,312.12 $29,257.42 $389,248.86 Overhead $586,027.86 $573,231.05 $32,930.45 $65,622.83 $48,838.75 $720,623.08 " Direct Non -Salary $399,226.27 $399,226.27 $69,031.45 $15,000.00 $10,160.50 $493,418.22 tment ($21,554.47) Fixed Fee $92,551.31 $90,530.31 $5,673.48 $11,793.64 $8,777.23 $116,774.66 Total $1,364,755.34 $1,364,755.34 $126,546.99 131,728.59 $97,033.89 $1,720,064.81 Rounded $1,364,800.00 $1,364,800.00 $126,500.00 $131,700.00 $97,000.00 $1,720,000.00 1 Direct Non -Salary Coss Direct Expenses $2,147.60 $2,147.60 $570.45 $0.00 $160.50 $2,878.55 Subconsuitants $397,078.67 $397,078.67 $68,461.00 $15,000.00 $10,000.00 $490,539.67 Direct on a ary $399.226.27 $399,226.27 $69,031.45 $15,000.00 $10,160.50 $493,418.22 ** Base Agreement Credit from 2010 Scope CJI J-ID•6 ENGINEERS, INC. J -U -B ENGINEERS, Inc. SUPPLEMENT NO.3 Exhibit A — Scope of Services PROJECT NAME: Lewis Street Overpass Construction Support CLIENT: City of Pasco J -U -B PROJECT NUMBER: 30-21-027 CLIENT PROJECT NUMBER: 13007 PART 1 - PROJECT UNDERSTANDING J -U -B's understanding of this project's history and CLIENT's general intent and scope of the project are described as follows: The City of Pasco awarded the Lewis Street Overpass construction contract March 1, 2021 to Cascade Bridge LLC. Whereas, J -U -B provided the design and is the Engineer of Record for this project. The CLIENT wishes to enter into an agreement for engineering support during construction. Full time construction management is contracted with a separate Consultant which J -U -B has no contractual relationship with for this project. J -U -B will report only to the CLIENT as requested. PART 2 - SCOPE OF SERVICES BY J -U -B J -U -B's Services under this Agreement are limited to the following tasks. Any other items necessary to plan and implement the project, including but not limited to those specifically listed in PART 3, are the responsibility of CLIENT. J -U -B will coordinate with subconsultant(s) as needed. For budget purposes assumed budget has been included for subconsultants to assist in tasks representing their design responsibility. A. Task 010: Project Management 1. Set up project into J -U -B's financial and record keeping systems for document retention and project controls. 2. Communicate and coordinate subconsultant activities under J -U -B, if necessary. 3. Regularly monitor project status, budget and schedule. 4. Attend client meetings as requested or needed to report assigned task status. 5. During periods of project activity, provide a regular report to CLIENT on project status, budget and schedule. 6. Provide a monthly invoice including budget status. 7. Provide ongoing document handling and filing. a. Assumptions: L 20 months of Project Management b. Deliverables: i. Invoices with Status and Budget Tracking B. Task 015: Conformed Contract Documents 1. J -U -B shall prepare a set of Contract Documents incorporating the addendum revisions during bidding. The Conformed plans and specifications will be provided for information only and not replace the official signed contract documents. a. Assumptions: J -U -B Agreement for Professional Services Attachment 1— Scope of Services. Schedule. and Basis of Fee Page 1 L Addendum No. 1 Dated December 22, 2020 (a) Reference Document —1936 Lewis Street Underpass Plans and Miscellaneous Drawings. Due to the size of this reference material a separate file may be provided. (b) Bid Proposal revisions (c) City of Pasco Standard Drawing DWG W-7 3" TO 8" WATER SERVICES (d) Construction Plans revisions (e) Contract Specification revisions ii. Addendum No. 2 Dated January 5, 2021 (a) Bid Proposal revisions (b) Construction Plans revisions (c) Contract Specification revisions iii. Addendum No. 3 Dated January 20, 2021 (a) Contract Documents revisions 1. BNSF Overpass Agreement Exhibits. Due to the size of this reference material a separate file may be provided. 2. Wage Rates update 3. Notice of Intent (b) Construction Plans revisions (c) Contract Specification revisions iv. Addendum No. 4 Dated January 22, 2021 (a) Contract Documents revisions — Excel Spreadsheet bid proposal provided (b) Contract Bid Proposal revisions (c) Construction Plans revisions (d) Contract Specification revisions v. Electronic files will be provided unless specific request for hard copies and is subject to additional costs for printing and binding. b. Deliverables: L Electronic file(s) representing Conformed Contract documents in PDF file format. C. Task 020: Preconstructlon Meeting 1. J -U -B shall prepare as needed and attend the preconstruction meeting. It is anticipated that no out of town travel will be needed and the meeting will likely be remote due to COVID restrictions. J -U -B will have representative Engineer of Record staff available for the preconstruction meeting and to follow up with any resulting issues or requests. a. Assumptions: i. J -U -B Engineers attendance representing Roadway, Structural, Storm Drainage, Water/Sewer ii. Subconsultant KPG representative for Illumination, Irrigation, and Urban Design D. Task 030: Site Visits 1. For this task, J -U -B will: a. As requested by CLIENT, J -U -B will visit the site with CLIENT to evaluate any apparent defects in work, to assist in clarifications and interpretations, field orders, or change orders or other construction phase services identified in Standard Exhibit A — Construction Phase Services. b. Assumptions: i. For budget purposes assume (20) site visits by Kennewick J -U -B office staff. c. Deliverables: J -U -B Agreement for Professional services A$eci ment 1— Scope of Services. Sdiedule, and Basis of Fee Page 2 i. Observation Daily Report if requested by CLIENT E. Task 040: Request For Information and Submittal Review 1. J -U -B will respond to RFI's by the contractor, review contractor submittals and shop drawings as assigned by the CLIENT. a. Assumptions: For budget purposes assume (20) RFI's/Submittal requests. b. Deliverables: I. Follow up responses via email F. Task 050: Change Orders and Work Change Directives 1. As requested by CLIENT, J -U -B will assist in evaluation of Change Orders. a. Assumptions: I. For budget purposes a monetary estimate is assumed and will be supplemented as needed. b. Deliverables: i. Documented evaluation as requested by CLIENT. G. Task 060: Project Closeout 1. Prepare record drawings, if necessary. a. The record drawings will be prepared based on information gathered during field observations as well as information provided by others. The accuracy or completeness of information provided by others will not be verified by J -U -B. b. If the record drawings will be a public record, J -U -B will grant the public entity with jurisdiction the right to copy and disseminate the hard copy or digital image to those who legitimately request the information in writing. Any release, use, or reuse by the public entity, any individual, or organization, shall be at the public entity's, individual's, and/or organization's sole risk and without liability or legal exposure to J -U -B. c. Any seals of the registrants included on the record drawings will represent that the drafting of the record drawing information was completed by staff under the registrants' responsible charge. 2. Archive paper and electronic files and records. 3. Communicate the project completion to CLIENT and other affected agencies and stakeholders, as required. 4. Close financial billing and accounting records in J -U -B's financial and record-keeping systems. H. Task 070: Subconsultant(s) 1. Assistance from subconsultants involved in the design and contract preparation as required to assist CLIENT. Potential subconsultants include: a. KPG -Illumination System, Irrigation, and Urban Design b. Assumptions: i. It is anticipated that KPG would be the only subconsultant needed for construction support. For budget purposes a monetary estimate is assumed and will be supplemented as needed. Other subconsultants used for design that could be supplemented include: ii. UFS — Right of Way Certification iii. GPI — Geotechnical Investigation iv. Widener Associates — Environmental Permitting & BNSF Coordination c. Deliverables: I. To be determined as needed. PART 3 - CLIENT -PROVIDED WORK AND ADDITIONAL SERVICES J -U -B Agreement for Professional Services Attachment 1— Scope of Services, Schedule, and Basis of Fee Page 3 A. CLIENT -Provided Work -CLIENT is responsible for completing, or authorizing others to complete, all tasks not specifically included above in PART 2 that may be required for the project including, but not limited to: 1. Construction Management 2. Railroad Approvals and Coordination 3. Inspections and Resident Project Representative 4. Material Testing 5. Construction Surveying QC 6. Construction Documentation and Funding Agency Coordination B. Additional Services - CLIENT reserves the right to add future tasks for subsequent phases or related work to the scope of services upon mutual agreement of scope, additional fees, and schedule. These future tasks, to be added by amendment at a later date as Additional Services, may include: 1. Design for the removal of existing top of underpass and railroad track replacement. 2. Assisting CLIENT with audit reviews and requests for design documentation. NOTE on Coronavirus and Schedule: J -U -B is committed to meeting yourproject schedule commitments as delineated above. As our response to the COM -19 pandemic, J -U -B is engaging in safetyprocedures in help to protect clients, staff, their families, and the public. Our staff or offices maybe subject to quarantine or other interruptions. Since COVID-19 impacts are beyond J -U -B's control, we are not responsible for the force majeure impacts to delivery timelines, or subsequent project delays and related claims, costs, or damages. Should circumstances related to the CO VID-19 issue arise with J -U -B staff or in a J -U -B off ice that will impact our delivery schedule, we will notify you of the circumstances and mutually agree to a schedule adjustment. For intemal J -U -B use only. PROJECT LOCATION (STATE): Washington TYPE OF WORK: City R&D: No GROUP: Transportation PROJECT DESCRIPTION(S): 1. Construction Management (C15) 2. Highway/Interstate/Roadway (1-107) J4) -B Agreement for Professional Services AMWwnent 1— Soope of Services, Sohodule, and Bests of Fee Page 4 0 o a o O O O cs 00000 v o ' O O O O R O 00 G 0 0 EO 00 O O 00 O O 00000 O O O cs O 00000 C O O O o O o 0 0 0 O 0 O ; O 0 O O W RR 0 0 0 0 0 0 0 O O O o 0 0 0 0 0 0 00 0 0 0 0 a g N P 0 c 0 0 0 0 0 O O O O C O o O o 0 0 0 0 Q Ococa LLI v O o O O O O N N O O N 0 0 0 0 O O CT4 N N O N N O O O u L 4-1 ` N a o 0 0 0 00 0 0 o Q o o 0 0 o ap o o o 9 R O O o O V 'y IdD a O O O 0 O 0 0 0 N 0 0 �G '�C R O O T eV O OOD M W Z W Z Y L V m0 0 0 0 0 0 0 0 0 0 00 0 0 0 0 0 0 o•O Coco 3 O o OO OOOO N OO rV N r? 000Oo -0 0N N N OO EIL W � W H Q V) ooC! o 000 0R RO000 Ooo .0 000 ' 0 0 0 0 0 C4 !V O o N eV 00 e4 C C C 'G 0 0 0 r C4 tV O O CA W � CL L C`o 0 0 0 0 0 0 O O O 0 0 0 0 O O O�R O o 0 0 0 0 0 0 L y N N OD N fV N M O 0 0 0 'D N N r r^ N M N Y d ' N N J °1 v d 1� G1 N ce 000 0 Y N O a N y U c :. a N OL 7 C 0 o d E u C 'ou � '" C R o C W r0+ H y u y on r+ C O rt � ro C O O 'n c 0 aci ++ on c r 'Or- a c a c o e o u E y c �i ' u c ro O = GO7 L GO y Yi VO t� p y C GI u C E 9 E m C 'S D C aOr ro w C.. 7 C c a c c O o c O .o �n �' 0 0 a Q �+ ro y z w �� ro d d v c R Y 0 N u V y C O tffl �. �,,, N �- ro A c O t0 `� L `$ O er+a q C 7 V� u m` d C V o. 7 O .D O w '.�^ G` CL E ++ c t u E uo u v„ 7 y v c ro E v u E C .0i C C u u0i u i ^_ 2 o A C d 0 r E O v0+ u a u vni a .,d v, W° v, v 3 u° w w d u V a s u° u n o O o O O O W yyy y N N N N N N N 0 v o � r N Q d 9 O G p`O V O C e 6 app C 0 o a o O O O cs 00000 v o ' O O O O R O 00 G 0 0 EO 00 O O 00 O O 00000 O O O cs O 00000 C O O O o O o 0 0 0 O 0 O ; O 0 O O W RR 0 0 0 0 0 0 0 O O O o 0 0 0 0 0 0 00 0 0 0 0 a g N P 0 c 0 0 0 0 0 O O O O C O o O o 0 0 0 0 Q Ococa LLI v O o O O O O N N O O N 0 0 0 0 O O CT4 N N O N N O O O u L 4-1 ` N a o 0 0 0 00 0 0 o Q o o 0 0 o ap o o o 9 R O O o O V 'y IdD a O O O 0 O 0 0 0 N 0 0 �G '�C R O O T eV O OOD M W Z W Z Y L V m0 0 0 0 0 0 0 0 0 0 00 0 0 0 0 0 0 o•O Coco 3 O o OO OOOO N OO rV N r? 000Oo -0 0N N N OO EIL W � W H Q V) ooC! o 000 0R RO000 Ooo .0 000 ' 0 0 0 0 0 C4 !V O o N eV 00 e4 C C C 'G 0 0 0 r C4 tV O O CA W � CL L C`o 0 0 0 0 0 0 O O O 0 0 0 0 O O O�R O o 0 0 0 0 0 0 L y N N OD N fV N M O 0 0 0 'D N N r r^ N M N Y d ' N N J °1 v d 1� G1 N ce 000 0 Y N O a N y U c :. a N OL 7 C 0 o d E u C 'ou � '" C R o C W r0+ H y u y on r+ C O rt � ro C O O 'n c 0 aci ++ on c r 'Or- a c a c o e o u E y c �i ' u c ro O = GO7 L GO y Yi VO t� p y C GI u C E 9 E m C 'S D C aOr ro w C.. 7 C c a c c O o c O .o �n �' 0 0 a Q �+ ro y z w �� ro d d v c R Y 0 N u V y C O tffl �. �,,, N �- ro A c O t0 `� L `$ O er+a q C 7 V� u m` d C V o. 7 O .D O w '.�^ G` CL E ++ c t u E uo u v„ 7 y v c ro E v u E C .0i C C u u0i u i ^_ 2 o A C d 0 r E O v0+ u a u vni a .,d v, W° v, v 3 u° w w d u V a s u° u n o O o O O O W yyy y N N N N N N N Direct Salary Cost (DSC): Project Manager - Senior Project Manager Project Engineer - Senior Project Engineer Project Engineer - Senior (Structures) Project Engineer (Structures) Project Designer CAD Designer - Lead PFA - Senior Overhead (OH Cost - including Salary Additives): Updated 2018 ON Rate x DSC of Fixed Fee Fixed Fee Reimbursables: Travel and Per Diem Report Survey Equipment Per Diem Air Travel Mileage Lodging GPS Subconsultant Costs: KPG Prepared by: Rick Door Exhibit D $41.00 Consultant Fee Determination - Summary Sheet 0 trips @ Cost Plus Fixed Fee $O.OD Project: Lewis Street Overpass $0.535 Supplement No. 3 - Construction Support 0 nights @ 2021 $0.00 Man -Hours Rates of Pay - - -- - Costs 116.0 $74.17 $8,603.72 76.0 $55.98 $4,254.48 76.0 $55.95 $4,252.20 86.0 $43.01 $3,698.86 60.0 $72.86 $4,371.60 40.0 $40.57 $1,622.80 32.0 $31.29 $1,001.28 16.0 $40.73 $651.68 20.0 $40.04 $800.80 522.0 Total DSC = $29,257.42 166.93% $48,838.75 30.00% _ $8,777.23 Total DSC, ON B Profit 0 days C $41.00 $0.00 0 trips @ $800.00 $O.OD 30D miles C $0.535 $160.50 0 nights @ $100.00 $0.00 0 each $380.10 $0.00 0.0 hours $20.45 $0.00 Reimbursable Sub -Total Total $10,000.00 Subconsultant Costs Total Reserve 0% Date: 4/22/2021 File: City of Pasco - Lewis Street Overpass Supplement No. 3 Construction Suport PE Fees Exhibit D 160.50 EXHIBIT F WSDOT Breakdown of Overhead Cost Year Ending December 31, 2019 FRINGE BENEFITS Direct Labor Beginning Total 17,947,482 % of Direct Labor FICA 2,323,619 12.95% Unemployment 96,553 0.54% Medical Aid and Industrial Insurance 68,022 0.38% Company Insurance and Medical 2,976,737 16.59% Vacation, Holiday, and Sick Leave 3,750,727 20.90% Commission, Bonuses/Pension Plan 3,461,495 19.29% Total Fringe Benefits 12,677,153 70.63% GENERAL OVERHEAD State B &0 Taxes 297,497 1.66% Insurance 529,826 2.95% Administration and Time Not Assignable 10,129,547 56.44% Printing, Stationery, and Supplies 574,157 3.20% Professional Services 326,308 1.82% Travel Not Assignable 1,198,385 6.68% Telephone and Telegraph Not Assignable 306,860 1.717 Fees, Dues, Professional Meetings 157,022 0.87% Utilities and Maintenance 348,909 1.947 Professional Development 192,728 1.07% Rent 1,170,561 6.52% Equipment. Support ; Depreciation it Computer expense 1,867,654 10.41% Cost of money 161,438 0.90% Office Miscellaneous, Postage 21,280 0.12% Total General Overhead 17,282,172 96.29% Total Overhead Fringe + General 29,959,325 166.93%