HomeMy WebLinkAboutJUB Engineering, Inc. - WSDOT Supplemental Agreement No. 3 - Lewis Street Overpass (CP5-ST-5A-13-02)Adw
Washington State
Department of Transportation
Supplemental Agreement
Number 3
Original Agreement Number
30-18-020
Project Number
STPUS-HLP-3530(006)
Project Title
Lewis Street Overpass
Organization and Address
J -U -B ENGINEERS, INC.
2810 W. Clearwater Ave., Suite 201
Kennewick, WA 99338
Phone: (509)783-2144
Execution Date
February 5, 2018
New Maximum Amount Payable
$1,720,000.00
Completion Date
December 31, 2023
Description of Work
This supplement provides for engineering support during construction and project closeout. The total estimated cost of Supplement
3 is $97,0000.
The Local Agency of CitN of Pasco
desires to supplement the agreement entered in to with J -U -B ENGINEERS. INC.
and executed on February 5. 2018 and identified as Agreement No. JUB No. 30-18-020
All provisions in the basic agreement remain in effect except as expressly modified by this supplement.
The changes to the agreement are described as follows:
Section 1, SCOPE OF WORK, is hereby changed to read:
See Attached Exhibit A Scope of Work
II
Section IV, TIME FOR BEGINNING AND COMPLETION, is amended to change the number of calendar days
for completion of the work to read: Time for Completion extended through construction closeout December 3L 2023
III
Section V, PAYMENT, shall be amended as follows:
Supplement No. 3 total estimated cost is $97,000.00 for a total increased budget of $1,720,000.00
as set forth in the attached Exhibit A, and by this reference made a part of this supplement.
If you concur with this supplement and agree to the changes as stated above, please sign in the Appropriate
spaces below and return to this office for final action.
By: Richar . Door - Pro'ect Manager
Consultant Signature
DOT Form 140-063
Revised 09/2005
A;jk2ying A dlity Signatu
Date
** Base
Agreement
Credit from
2010 Scope
4/2212021
Summary of Payments
Supplement No. 3 - Engineering Construction Support
Basic
Basic
Agreement wit._
Agreement
Adiustment
Supplement 1
Supplement 2 Supplement 3
Total
Direct a ary -
$308,504.37
$301,767.71
$18,911.61
$39,312.12
$29,257.42
$389,248.86
Overhead
$586,027.86
$573,231.05
$32,930.45
$65,622.83
$48,838.75
$720,623.08
" Direct Non -Salary
$399,226.27
$399,226.27
$69,031.45
$15,000.00
$10,160.50
$493,418.22
tment
($21,554.47)
Fixed Fee
$92,551.31
$90,530.31
$5,673.48
$11,793.64
$8,777.23
$116,774.66
Total
$1,364,755.34
$1,364,755.34
$126,546.99
131,728.59
$97,033.89
$1,720,064.81
Rounded
$1,364,800.00
$1,364,800.00
$126,500.00
$131,700.00
$97,000.00
$1,720,000.00
1 Direct Non -Salary Coss
Direct Expenses
$2,147.60
$2,147.60
$570.45
$0.00
$160.50
$2,878.55
Subconsuitants
$397,078.67
$397,078.67
$68,461.00
$15,000.00
$10,000.00
$490,539.67
Direct on a ary
$399.226.27
$399,226.27
$69,031.45
$15,000.00
$10,160.50
$493,418.22
** Base
Agreement
Credit from
2010 Scope
CJI
J-ID•6 ENGINEERS, INC.
J -U -B ENGINEERS, Inc.
SUPPLEMENT NO.3
Exhibit A — Scope of Services
PROJECT NAME: Lewis Street Overpass Construction Support
CLIENT: City of Pasco
J -U -B PROJECT NUMBER: 30-21-027
CLIENT PROJECT NUMBER: 13007
PART 1 - PROJECT UNDERSTANDING
J -U -B's understanding of this project's history and CLIENT's general intent and scope of the project are
described as follows:
The City of Pasco awarded the Lewis Street Overpass construction contract March 1, 2021 to Cascade
Bridge LLC. Whereas, J -U -B provided the design and is the Engineer of Record for this project. The
CLIENT wishes to enter into an agreement for engineering support during construction. Full time
construction management is contracted with a separate Consultant which J -U -B has no contractual
relationship with for this project. J -U -B will report only to the CLIENT as requested.
PART 2 - SCOPE OF SERVICES BY J -U -B
J -U -B's Services under this Agreement are limited to the following tasks. Any other items necessary to plan
and implement the project, including but not limited to those specifically listed in PART 3, are the
responsibility of CLIENT.
J -U -B will coordinate with subconsultant(s) as needed. For budget purposes assumed budget has been
included for subconsultants to assist in tasks representing their design responsibility.
A. Task 010: Project Management
1. Set up project into J -U -B's financial and record keeping systems for document retention and
project controls.
2. Communicate and coordinate subconsultant activities under J -U -B, if necessary.
3. Regularly monitor project status, budget and schedule.
4. Attend client meetings as requested or needed to report assigned task status.
5. During periods of project activity, provide a regular report to CLIENT on project status, budget
and schedule.
6. Provide a monthly invoice including budget status.
7. Provide ongoing document handling and filing.
a. Assumptions:
L 20 months of Project Management
b. Deliverables:
i. Invoices with Status and Budget Tracking
B. Task 015: Conformed Contract Documents
1. J -U -B shall prepare a set of Contract Documents incorporating the addendum revisions during
bidding. The Conformed plans and specifications will be provided for information only and not
replace the official signed contract documents.
a. Assumptions:
J -U -B Agreement for Professional Services
Attachment 1— Scope of Services. Schedule. and Basis of Fee Page 1
L Addendum No. 1 Dated December 22, 2020
(a) Reference Document —1936 Lewis Street Underpass Plans and Miscellaneous
Drawings. Due to the size of this reference material a separate file may be provided.
(b) Bid Proposal revisions
(c) City of Pasco Standard Drawing DWG W-7 3" TO 8" WATER SERVICES
(d) Construction Plans revisions
(e) Contract Specification revisions
ii. Addendum No. 2 Dated January 5, 2021
(a) Bid Proposal revisions
(b) Construction Plans revisions
(c) Contract Specification revisions
iii. Addendum No. 3 Dated January 20, 2021
(a) Contract Documents revisions
1. BNSF Overpass Agreement Exhibits. Due to the size of this reference
material a separate file may be provided.
2. Wage Rates update
3. Notice of Intent
(b) Construction Plans revisions
(c) Contract Specification revisions
iv. Addendum No. 4 Dated January 22, 2021
(a) Contract Documents revisions — Excel Spreadsheet bid proposal provided
(b) Contract Bid Proposal revisions
(c) Construction Plans revisions
(d) Contract Specification revisions
v. Electronic files will be provided unless specific request for hard copies and is subject to
additional costs for printing and binding.
b. Deliverables:
L Electronic file(s) representing Conformed Contract documents in PDF file format.
C. Task 020: Preconstructlon Meeting
1. J -U -B shall prepare as needed and attend the preconstruction meeting. It is anticipated that no
out of town travel will be needed and the meeting will likely be remote due to COVID restrictions.
J -U -B will have representative Engineer of Record staff available for the preconstruction meeting
and to follow up with any resulting issues or requests.
a. Assumptions:
i. J -U -B Engineers attendance representing Roadway, Structural, Storm Drainage,
Water/Sewer
ii. Subconsultant KPG representative for Illumination, Irrigation, and Urban Design
D. Task 030: Site Visits
1. For this task, J -U -B will:
a. As requested by CLIENT, J -U -B will visit the site with CLIENT to evaluate any apparent
defects in work, to assist in clarifications and interpretations, field orders, or change orders or
other construction phase services identified in Standard Exhibit A — Construction Phase
Services.
b. Assumptions:
i. For budget purposes assume (20) site visits by Kennewick J -U -B office staff.
c. Deliverables:
J -U -B Agreement for Professional services
A$eci ment 1— Scope of Services. Sdiedule, and Basis of Fee Page 2
i. Observation Daily Report if requested by CLIENT
E. Task 040: Request For Information and Submittal Review
1. J -U -B will respond to RFI's by the contractor, review contractor submittals and shop drawings as
assigned by the CLIENT.
a. Assumptions:
For budget purposes assume (20) RFI's/Submittal requests.
b. Deliverables:
I. Follow up responses via email
F. Task 050: Change Orders and Work Change Directives
1. As requested by CLIENT, J -U -B will assist in evaluation of Change Orders.
a. Assumptions:
I. For budget purposes a monetary estimate is assumed and will be supplemented as
needed.
b. Deliverables:
i. Documented evaluation as requested by CLIENT.
G. Task 060: Project Closeout
1. Prepare record drawings, if necessary.
a. The record drawings will be prepared based on information gathered during field
observations as well as information provided by others. The accuracy or completeness of
information provided by others will not be verified by J -U -B.
b. If the record drawings will be a public record, J -U -B will grant the public entity with jurisdiction
the right to copy and disseminate the hard copy or digital image to those who legitimately
request the information in writing. Any release, use, or reuse by the public entity, any
individual, or organization, shall be at the public entity's, individual's, and/or organization's
sole risk and without liability or legal exposure to J -U -B.
c. Any seals of the registrants included on the record drawings will represent that the drafting of
the record drawing information was completed by staff under the registrants' responsible
charge.
2. Archive paper and electronic files and records.
3. Communicate the project completion to CLIENT and other affected agencies and stakeholders,
as required.
4. Close financial billing and accounting records in J -U -B's financial and record-keeping systems.
H. Task 070: Subconsultant(s)
1. Assistance from subconsultants involved in the design and contract preparation as required to
assist CLIENT. Potential subconsultants include:
a. KPG -Illumination System, Irrigation, and Urban Design
b. Assumptions:
i. It is anticipated that KPG would be the only subconsultant needed for construction
support. For budget purposes a monetary estimate is assumed and will be supplemented
as needed. Other subconsultants used for design that could be supplemented include:
ii. UFS — Right of Way Certification
iii. GPI — Geotechnical Investigation
iv. Widener Associates — Environmental Permitting & BNSF Coordination
c. Deliverables:
I. To be determined as needed.
PART 3 - CLIENT -PROVIDED WORK AND ADDITIONAL SERVICES
J -U -B Agreement for Professional Services
Attachment 1— Scope of Services, Schedule, and Basis of Fee Page 3
A. CLIENT -Provided Work -CLIENT is responsible for completing, or authorizing others to complete,
all tasks not specifically included above in PART 2 that may be required for the project including, but
not limited to:
1. Construction Management
2. Railroad Approvals and Coordination
3. Inspections and Resident Project Representative
4. Material Testing
5. Construction Surveying QC
6. Construction Documentation and Funding Agency Coordination
B. Additional Services - CLIENT reserves the right to add future tasks for subsequent phases or
related work to the scope of services upon mutual agreement of scope, additional fees, and schedule.
These future tasks, to be added by amendment at a later date as Additional Services, may include:
1. Design for the removal of existing top of underpass and railroad track replacement.
2. Assisting CLIENT with audit reviews and requests for design documentation.
NOTE on Coronavirus and Schedule: J -U -B is committed to meeting yourproject schedule commitments as delineated
above. As our response to the COM -19 pandemic, J -U -B is engaging in safetyprocedures in help to protect clients, staff, their
families, and the public. Our staff or offices maybe subject to quarantine or other interruptions. Since COVID-19 impacts are
beyond J -U -B's control, we are not responsible for the force majeure impacts to delivery timelines, or subsequent project delays
and related claims, costs, or damages. Should circumstances related to the CO VID-19 issue arise with J -U -B staff or in a J -U -B
off ice that will impact our delivery schedule, we will notify you of the circumstances and mutually agree to a schedule
adjustment.
For intemal J -U -B use only.
PROJECT LOCATION (STATE): Washington
TYPE OF WORK: City
R&D: No
GROUP: Transportation
PROJECT DESCRIPTION(S):
1. Construction Management (C15)
2. Highway/Interstate/Roadway (1-107)
J4) -B Agreement for Professional Services
AMWwnent 1— Soope of Services, Sohodule, and Bests of Fee Page 4
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Direct Salary Cost (DSC):
Project Manager - Senior
Project Manager
Project Engineer - Senior
Project Engineer
Project Engineer - Senior (Structures)
Project Engineer (Structures)
Project Designer
CAD Designer - Lead
PFA - Senior
Overhead (OH Cost - including Salary Additives):
Updated 2018 ON Rate x DSC of
Fixed Fee Fixed Fee
Reimbursables:
Travel and Per Diem
Report
Survey Equipment
Per Diem
Air Travel
Mileage
Lodging
GPS
Subconsultant Costs:
KPG
Prepared by: Rick Door
Exhibit D
$41.00
Consultant Fee Determination - Summary Sheet
0 trips @
Cost Plus Fixed Fee
$O.OD
Project: Lewis Street Overpass
$0.535
Supplement No. 3 - Construction Support
0 nights @
2021
$0.00
Man -Hours Rates of Pay - - --
- Costs
116.0 $74.17
$8,603.72
76.0 $55.98
$4,254.48
76.0 $55.95
$4,252.20
86.0 $43.01
$3,698.86
60.0 $72.86
$4,371.60
40.0 $40.57
$1,622.80
32.0 $31.29
$1,001.28
16.0 $40.73
$651.68
20.0 $40.04
$800.80
522.0 Total DSC =
$29,257.42
166.93%
$48,838.75
30.00% _
$8,777.23
Total DSC, ON B Profit
0 days C
$41.00
$0.00
0 trips @
$800.00
$O.OD
30D miles C
$0.535
$160.50
0 nights @
$100.00
$0.00
0 each $380.10 $0.00
0.0 hours $20.45 $0.00
Reimbursable Sub -Total
Total
$10,000.00
Subconsultant Costs
Total
Reserve 0%
Date: 4/22/2021
File: City of Pasco - Lewis Street Overpass Supplement No. 3 Construction Suport PE Fees Exhibit D
160.50
EXHIBIT F
WSDOT
Breakdown of Overhead Cost
Year Ending December 31, 2019
FRINGE BENEFITS
Direct Labor
Beginning Total
17,947,482
% of Direct Labor
FICA
2,323,619
12.95%
Unemployment
96,553
0.54%
Medical Aid and Industrial Insurance
68,022
0.38%
Company Insurance and Medical
2,976,737
16.59%
Vacation, Holiday, and Sick Leave
3,750,727
20.90%
Commission, Bonuses/Pension Plan
3,461,495
19.29%
Total Fringe Benefits
12,677,153
70.63%
GENERAL OVERHEAD
State B &0 Taxes
297,497
1.66%
Insurance
529,826
2.95%
Administration and Time Not Assignable
10,129,547
56.44%
Printing, Stationery, and Supplies
574,157
3.20%
Professional Services
326,308
1.82%
Travel Not Assignable
1,198,385
6.68%
Telephone and Telegraph Not Assignable
306,860
1.717
Fees, Dues, Professional Meetings
157,022
0.87%
Utilities and Maintenance
348,909
1.947
Professional Development
192,728
1.07%
Rent
1,170,561
6.52%
Equipment. Support ; Depreciation it Computer expense
1,867,654
10.41%
Cost of money
161,438
0.90%
Office Miscellaneous, Postage
21,280
0.12%
Total General Overhead
17,282,172
96.29%
Total Overhead Fringe + General
29,959,325
166.93%