HomeMy WebLinkAboutAnderson Perry & Associates, Inc. - Supplement No. 1 - Road 68 Widening - Agreement No. 20-026AM
WasDep on State
warp Department of Transportation
Supplemental Agreement
Number I
Original Agreement Number
20-026
Project Number
20009
Project Title
Road 68 Widening (South oft -182)
Description of Work
Organization and Address
Anderson Perry & Associates, Inc.
PO Box 1687
Walla Walla, Washington 99362
Phone:
Execution Date
New Maximum Amount Payable
60,552.27
Completion Date
December 31, 2022
This project generally includes the tasks required to provide design services for the City of Pasco's Road 68
Widening (South of I-182) Project. Specific project elements include environmental documentation,
topographic mapping, storm system design, road widening, signage and striping, quality assurance/quality
control (QA/QC) review, and bidding and aware phase services. WSDOT Agreement No. LA -9626
The Local Agency of ty-of Pasco
desires to supplement the agreement entered in to with Anderson Perry & Associates, Inc.
and executed on March 24, 2020 and identified as Agreement No. 20-026
All provisions in the basic agreement remain in effect except as expressly modified by this supplement.
The changes to the agreement are described as follows:
Section 1, SCOPE OF WORK, is hereby changed to read:
See attached'Exhibit B' for Supplemental Scope of Work, which includes Construction
Support/Administration Services.
Section IV, TIME FOR BEGINNING AND COMPLETION, is amended to change the number of calendar days
for completion of the work to read: December 31, 2022
III
Section V, PAYMENT, shall be amended as follows:
No change
as set forth in the attached Exhibit A, and by this reference made a part of this supplement.
If you concur with this supplement and agree to the changes as stated above, please sign in the Appropriate
spaces below and return to this office for final action.
By:.Jakqjioll cr E. - Vice Presidcnt
Con Rant Signature
DOT Form 140-063
Revised 0912005
Exhibit "A"
Summary of Payments
DOT Form 140-063
Revised 0912005
Basic
Agreement
Supplement #1
Total
Direct Salary Cost
$19,763.00
$0.00
$19,763.00
Overhead
(Including Payroll Additives)
$31,573.37
$0.00
$31,573.37
Direct Non -Salary Costs
$3,287
$0.00
$3,287
Fixed Fee
$5,928.90
$0.00
$5,928.90
$60,552.27
Total
$60,552.27
$0.00
DOT Form 140-063
Revised 0912005
EXHIBIT B
CITY OF PASCO, WASHINGTON
ROAD 68 WIDENING (SOUTH OF 1-182)
CONSTRUCTION ADMINISTRATION SERVICES
SCOPE OF WORK
BACKGROUND
This project generally includes storm, curb and gutter, and street widening on Road 68 from 1-182 to Chapel Hill
Boulevard.
In general, the construction administration phase will involve, but not be limited to, the following key
components and deliverables:
• Full Construction Management and Administration
• Part -Time, On -Site Construction Observation (based on a 20 -working day contract)
• Review and Approve Material Submittals
• Daily Observation Reports
• Daily Bid Item Quantity Tracking
• Construction Staking
• Track and Issue Weekly Statements of Working Days
• Review and Assist with Preparing Contractor Monthly Pay Estimates and Submit to the City of Pasco
(AGENCY)
• Review Contractor Proposals for Alternate "Or Equal" Materials
• Schedule and Attend On -Site Construction Meetings
• Complete Washington State Department of Transportation (WSDOT)/Federal Highway Administration
(FHWA) Construction Documentation
• Submit Monthly Invoices to the AGENCY for Services Performed
• Coordinate/Communicate with Adjacent Property Owners/Residents
• Prepare Project Closeout Paperwork
• Conduct Final Project Walkthrough
DUTIES AND RESPONSIBILITIES OF ANDERSON PERRY & ASSOCIATES, INC. (CONSULTANT)
TASK 1- PROJECT ADMINISTRATION
The CONSULTANT will oversee project tasks and coordinate with AGENCY representatives to manage the scope,
schedule, and budget.
1.1 Contract Administration, Invoicing, and Progress Reports
1. Prepare and submit monthly invoices. Each invoice will include the date period covered by the
invoice, the number of hours worked during the billing period with billing rates shown, expenses
and associated markups.
2. Prepare a brief Project Status Report to accompany the monthly invoices. The Project Status Report
will include the date period covered by the report and a brief summary of the work performed
during the billing period.
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3. Project management. General coordination with the AGENCY, subconsultants, other consultants,
and stakeholders, as well as ongoing monitoring of tasks and resources.
4. Maintain all contract -required documentation. Provide copies of project files and records to the
AGENCY for audits and public information requests. All final documents will be provided in
electronic format as requested.
Deliverables
❑ Monthly Invoices and Project Status Reports
❑ Project Documentation
TASK 2 - CONSTRUCTION ADMINISTRATION
2.1 Construction Management and Administration
The CONSULTANT will provide complete construction management and administration services, acting
as the AGENCY's representative. Construction management and administration duties will include the
following:
• Organize the preconstruction conference and provide meeting minutes.
• Coordinate and oversee all on-site observation.
• Receive, review, maintain, and approve all material submittals. Copies of all submittal
correspondence will be provided to the AGENCY.
• Receive, review, and determine the acceptability of any and all schedules provided by the
Contractor.
• Track and issue Weekly Statements of Working Days.
• Prepare the Pay Estimate Ledger spreadsheet based on bid results.
• Review the Contractor's proposed Monthly Pay Estimates and provide to the AGENCY for review
and approval.
• Schedule and attend on-site construction meetings.
• Complete WSDOT/FHWA required construction documentation.
Deliverables
❑ Preconstruction Conference Meeting Minutes
❑ Copies of Approved Material Submittals
❑ Copies of all Schedules Provided by the Contractor
❑ Weekly Statements of Working Days
❑ Monthly Pay Estimates
❑ On -Site Construction Meeting Minutes
❑ Copies of all Written Communications with the Contractor
❑ Construction Documentation
2.2 Construction Observation
The CONSULTANT will provide part-time, on-site construction observation services (based on a
20 -working day contract). The CONSULTANT's Construction Representative will be the CONSULTANT's
agent for the project and will act as directed by, and under the supervision of, the CONSULTANT. The
Construction Representative's dealings in matters pertaining to the Contractor's work in progress will, in
general, be with the CONSULTANT and Contractor, keeping the AGENCY advised as necessary. The
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Construction Representative's dealings with subcontractors will only be.through, or with the full
knowledge and approval of the Contractor. The Construction Representative will generally communicate
with the AGENCY with the knowledge of, and under the direction of, the CONSULTANT. The
CONSULTANT's Construction Representative's responsibilities will include the following:
• Serve as the CONSULTANT's liaison with the Contractor, working principally through the
Contractor's superintendent, to assist in providing information regarding the intent of the
Contract Documents.
• Assist the CONSULTANT in serving as the AGENCY's liaison with the Contractor when the
Contractor's operations affect the AGENCY's on-site operations.
• Assist in obtaining additional details or information from the AGENCY when required for proper
execution of the work.
• Report to the CONSULTANT when clarifications and interpretations of the Contract Documents
are needed. Transmit any clarifications and interpretations issued by the CONSULTANT to the
Contractor.
• Consider and evaluate the Contractor's suggestions for modifying the Drawings or Specifications
and report the suggestions, together with construction representative's recommendations, to
the CONSULTANT. Transmit CONSULTANT decisions to the Contractor in writing.
• Conduct on-site observation of the project to ensure all work is completed in accordance with
the Contract Documents. Advise the CONSULTANT of any special conditions encountered.
• Coordinate with the CONSULTANT in advance of scheduled major construction events, tests, and
systems startups. Verify that appropriate AGENCY personnel are present, and that adequate
records are kept for necessary testing.
• Prepare a daily report recording all pertinent information such as the Contractor's hours on site,
weather conditions, data relative to potential Change Orders, Field Orders, changed conditions
and Summary of Force Account/Estimated Items completed, site visitors, daily activities, and
decisions.
• Coordinate with private utility companies if utility conflicts exist.
• Immediately notify the CONSULTANT of any site accidents, emergencies, acts of God
endangering the work, or property damage.
• Review the Contractor's pay estimates to ensure work being paid for is complete. Track and
process materials -on -hand in accordance with the Contract Documents.
• Track bid item quantities daily.
Deliverables
❑ Daily Observation Reports
❑ Daily Tracking of Bid Item Quantities
TASK 3 - CONSTRUCTION STAKING
The CONSULTANT will provide construction staking for the project as defined in the Contract Documents. This
effort shall generally include one initial set of slope stakes, curb stakes, finish grade stakes, and offset stakes for
stormwater facilities.
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TASK 4 - PROJECT CLOSEOUT
The CONSULTANT will perform project closeout work, including the following:
1. Conduct a pre -final walkthrough, complete substantial completion paperwork, and prepare and
implement the project punch list.
2. Conduct a final project walkthrough and prepare project closeout paperwork.
Deliverables
❑ Substantial Completion Paperwork
❑ Project Punch List
❑ Project Closeout Paperwork
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EXH181T 2
CITY OF PASCO, WASHINGTON
JnQ
-- • -� •- ^�- ---� •-- -
ROAD 68 WIDENING (SOUTH OF
1-182)
ENGINEERING SERVICES
PRIME CONSULTANT COST COMPUTATIONS
DIRECT SALARY COST (DSC):
Classification
Estimated Hours Ranee
Average Rate
Cost
Senior Engineer VI -VIII
8 53-59
$ 56.00
$
448.00
Senior Engineer 1-111
104 45-49
$ 46.00
$
4,784.00
Professional Surveyor IV-V
4 45-48
$ 46.00
$
184.00
Survey Crew Chief 1 -III
16 24-32
$ 27.00
$
432.00
Survey Technician II -IV
16 18-24
$ 22.00
$
352.00
Project Representative III-IV
100 28-32
$ 30.00
$
3,000.00
Administration
3 22-32
$ 28.00
$
84.00
Total DSC
$
9,284.00
OVERHEAD: (OH Cost -- including Salary Additives):
OH Rate x DSC of
165.58% X
$ 9,284.00
$
15,372.45
FIXED FEE (FF):
FF Rate x DSC of
30.00% X
$ 9,284.00
$
2,785.20
REIMBURSABLES:
Mileage, equipment, etc.
$
2,150.00
$
2,150.00
TOTAL ESTIMATED PROJECT COSTS:
$
29,591.65
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