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HomeMy WebLinkAboutRH2 Engineering, Inc. - Northwest Area Sewer LID - Amendment No. 1 (Agreement No. 19049)AMENDMENT NUMBER 1 to PROFESSIONAL SERVICES AGREEMENT 1800076 — Northwest Area Sewer LID AGREEMENT NO. 19049 WHEREAS, the City and RH2 Engineering, Inc. entered into a Professional Services Agreement on 1/9/2020 to provide engineering services with respect to the Addendum to the Comprehensive Sewer Project. WHEREAS, all parties to this agreement agree that this addendum will not modify or change any other terms of the professional services agreement (Agreement No. 19049). NOW, THEREFORE, this agreement is amended to allow RH2 Engineering, Inc. to provide additional time of performance for the engineering services as described within Exhibit A. Scope of Work: See Exhibit A 2. Fee: No Change Time of performance: The services shall be complete for the project on or before 12/31/2021. DATED THIS DAY OF, 2020. CITY OF PASCO: CONSULTANT City of Pasco Steve Worley, Public Works ;�� 0&VS91 RH2 Engineering, Inc. Paul Cross, PE — Project Manager Amendment No. 2 to Professional Services Agreement Page 1 RH2 Engineering, Inc. 1800076 — Northwest Area Sewer LID EXHIBIT A Scope of Work City of Pasco Northwest Sewer Area Alignment Project December 2019 Background The City of Pasco (City) has retained RH2 Engineering, Inc., (RH2) to design a gravity sewer transmission main to connect the growing Broadmoor area of West Pasco to the existing sewer system. The City's preliminary design concepts call for a 30 -inch -diameter gravity sewer main with up to three (3) road crossing through the Franklin County (County) and United States Bureau of Reclamation (USBR) right-of-way (ROW). Task 1— Preliminary Alignment Assessment Objective: Perform preliminary alignment assessment based upon City contact with willing landowners, existing utility congestion, regulatory requirements, and City objectives and preferences. Approach: 1.1 Confirm the Northwest (NW) sewer basin service area, projected sewer basin flows, and proposed gravity main alignments, depth, and diameters. Include consideration for future development plans and loadings as identified in the City's Broadmoor Master Planning efforts to the north and west of the NW sewer basin area boundary. 1.2 Prepare figures and comparison matrices for the preferred gravity main alignments (as identified by the City) and one (1) alternative alignment based on City input, utility congestion, property owner preferences, rough order of magnitude construction cost estimates, accessibility, anticipated ROW acquisition and costs, and general feasibility. 1.3 Conduct one (1) site visit to identify and photograph visible existing conditions within and around the preferred pipe alignment and alternative alignment. 1.4 Attend up to five (5) meetings with the City and property owners to review alternatives and discuss alignment selection. Prepare meeting agenda and minutes. Assumptions: • RH2 will rely upon the accuracy and completeness of data, materials, and information provided by the City or others in relation to this Scope of Work. • The project schedule assumes that the City will select an alignment for design based upon recommendations within five (5) working days of receipt of Task deliverables. Provided by City: • Attendance at up to five (5) meetings with RH2 and property owners at City Hall. 1 12/18/2019 8:59:57 AM \\corp.rh2.com\DFS\NewBusiness\Proposal\PSC\20191101_PSC_M190158_NW Sewer Area\Contract\PSA_SOW_PSC_NW Sewer Area Alignment Project.dou City of Pasco Northwest Area Sewer Alignment Project • Selection of gravity main alignment to be used as the basis for design. • LiDAR data of the NW Sewer Area performed in 2018. RI -112 Deliverables: Exhibit A Scope of Work 0 Up to two (2) figures identifying alignment alternatives with accompanying comparison matrices in electronic PDF. • Attendance at up to five (5) meetings with City staff and property owners at City Hall. Provide meeting agenda and minutes in electronic PDF. Task 2 — Right -of -Way Acquisition and Easements Objective: Subcontract and coordinate with Tierra Right -of -Way Services, Ltd., (Tierra) to appraise and prepare documentation for negotiations and acquisition of easements for lands from up to ten (10) properties. Subcontract with Rogers Surveying, Inc., P.S. (Rogers) to provide legal descriptions for up to ten (10) properties. Approach: 2.1 Subcontract with Rogers to prepare legal descriptions and exhibit maps for up to ten (10) properties. 2.2 Provide one (1) real estate appraisal for each property from which an interest is to be acquired, for up to ten (10) properties. 2.3 Subcontract with Tierra to provide acquisition advisory services for up to ten (10) ROW files, including obtaining preliminary title reports, working with the title company to clear title encumbrances or making the offer subject to clearing title encumbrances, preparing Offer Packets and Final Report Packets for each property, obtaining escrow services, and coordinating closing transactions. 2.4 Prepare legal descriptions and maps for up to ten (10) permanent sewer utility easements. This subtask will be completed by Rogers. 2.5 Attend up to twenty (20) meetings with up to ten (10) property owners and the City to discuss acquisitions and projected project impacts. 2.6 Coordinate with up to ten (10) property owners to obtain rights -of -entry (ROES) for topographic survey, cultural survey, and geotechnical investigation access. Any effort for these services in excess of sixty (60) hours is outside of this Scope of Work and will be negotiated as part of an amended scope of work. Assumptions: • ROW acquisition is on the critical path for this project. The project schedule assumes that the City will review and approve Tierra's deliverables within five (5) business days of receipt, and that negotiations will proceed without significant delay such that closing is achieved by June 2020. 2 12/18/198:59 AM \\corp.rh2.com\DFS\NewBusiness\Proposal\PSC\20191101_PSC_M190158_NW Sewer Area\Contract\PSA_SOW_PSC_NW Sewer Area Alignment Project.docx City of Pasco Northwest Area Sewer Alignment Project Exhibit A Scope of Work • The term "properties" shall be understood to mean property that constitutes the "larger parcel" as described in the Washington State Department of Transportation (WSDOT) Right - of -Way Manual. • All appraisal reports shall be abbreviated or short form (AOS) valuations for simple takings and detailed (before/after or taking/damages) appraisals for complex takings. • Tierra will provide written notice to owners of the planned appraisal inspections. The property owners will be invited to accompany the appraiser on any inspection of their property for appraisal purposes. • Special benefits, if any, must be quantified by the appraiser whether or not there are any compensable damages to the property. • All ROWs shall be acquired in the name of the City. • Offers will be made on City letterhead and will include City contact information, acquisition and relocation brochures, offer -benefit letter, acquisition and relocation summary statements, conveyance documents, exhibits, a copy of the appraisal, map of acquisition, instruments of conveyance, and W-9 form (if money is exchanged). o If the offer is accepted, Tierra will obtain escrow services from a local title company for permanent acquisitions and coordinate closing transactions between the title company and the City. All signed Temporary Construction Easements will be forwarded to the City for processing. o If a counteroffer is received and accepted, Tierra shall prepare a justification letter supporting Administrative Settlement for the City's acquisition file. o If on acceptable agreement is not reached, Tierra shall prepare a Recommendation for Condemnation. • Tierra shall review the Report of Personal interview for each file. The Report of Personal Interview must include contact with property owners, owners' attorneys, and occupants; efforts to achieve amicable settlements, owners'suggestions for changes in plans, responses to owners' counterproposals, etc. • There are no residential or non-residential relocations, or personal property relocations. • Negotiation services are not included in this Scope of Work. • The City will perform first contact with property owners and provide contact information to RH2 to coordinate ROES. • Escrow services and title insurance are necessary for permanent acquisitions only. This budget assumes that there will be five (5) files with permanent easements. • Temporary Construction Easements will not be recorded. 3 12/18/198:59 AM \\corp.rh2.com\DFS\NewBusiness\Proposal\PSC\2o191101_PSC_M19o158_NW Sewer Area\Contract\PSA_SOW_PSC_NW Sewer Area Alignment Project.docx City of Pasco Northwest Area Sewer Alignment Project Provided by City: Exhibit A Scope of Work • The City will provide final review and acceptance of the appraisals. • The City will perform first contact with affected property owners. • The City will negotiate with, and establish just compensation for, each property owner and will provide notification to RH2 and Tierra. • The City will be responsible for reviewing and signing the offer packets provided by Tierra. • Attendance at up to twenty (20) meetings with property owners, Tierra, and RH2 staff at City Hall. RH2 Deliverables: • One (1) exhibit map and legal description in electronic format per property for up to ten (10) properties. • Up to ten (10) appraisals in electronic format. • Up to ten (10) Offer Packets for review and signature by the City in electronic PDF. • Up to ten (10) Final Report Packets for each file for payment and conveyance of title and recording to the City in electronic PDF. • Up to ten (10) Recommendations for Condemnation, if applicable, in electronic PDF. • Attendance at up to twenty (20) meetings with property owners, Tierra, and City staff at City hall. Task 3 — Permitting Assistance Objective: Assist the City with the preparation of necessary documents and permit submittals to meet local and state requirements with regard to the State Environmental Policy Act (SEPA), Washington State Department of Ecology's (Ecology) jurisdiction over public wastewater improvements, the County's ROW permit and encroachment process, and required City permit processes. Subcontract and coordinate with Cultural Resource Consultants, LLC (CRC) to perform cultural survey of the proposed project alignment to the extent required by the City and regulatory agencies with jurisdiction. Approach: 3.1 Coordinate with CRC to complete cultural survey work. CRC will contact the State Historic Preservation Officer (SHPO) and applicable tribes, perform background research and site investigation, and prepare a Cultural Resources Assessment report to identify archaeological and historical resources in accordance with Washington State Department of Archaeology and Historic Preservation (DAHP) guidelines. 3.2 Collect and review readily available background information related to the project, including published relevant environmental reports, sensitive areas mapping and data, aerial photography, and topographic maps. Data collected will be used to inform field 4 12/18/198:59 AM \\corp.rh2.com\DFS\NewBusiness\Proposal\PSC\20191101_PSC_M190158_NW Sewer Area\Contract\PSA_SOW_PSC_NW Sewer Area Alignment Project.docx City of Pasco Exhibit A Northwest Area Sewer Alignment Project Scope of Work investigations, included in permit applications/reports, and used during discussions with regulatory agency staff. 3.3 Conduct an environmental site investigation to identify, characterize, and delineate environmental resources at and within 150 feet of the selected sewer alignment. It is assumed that wetland habitat is associated with the South Columbia Basin Irrigation District (SCBID) irrigation drainage in the vicinity of the project, and consequently, the proposed sewer alignment will cross and/or be constructed in proximity to this drainage feature. Field -flag delineated wetland boundaries for subsequent survey. Complete wetland ratings for identified wetlands. Compile field data and maps for topographic survey and critical areas reporting. Coordinate with Rogers to obtain survey of environmental boundaries and data points. It is assumed that the City will coordinate and obtain ROE access to adjacent parcels for RH2-s site investigations. 3.4 Prepare a Wetland Detailed Study (WDS) in accordance with Pasco Municipal Code (PMC) 28.16.050 utilizing background information and site-specific data collected during the site investigation. The WDS will be submitted to the City for permit review purposes. It is assumed through alternatives analysis and design that impacts to the wetland drainage can be avoided and minimized, such that no compensatory mitigation will be needed for permanent wetland fill or excavation. This subtask estimates six (6) hours of RH2 effort to coordinate with the City regarding avoidance and minimization measures and prepare corresponding language for inclusion in the WDS. 3.5 Prepare a utility crossing permit application from the SCBID for the USBR crossings, together with required plan and profile details of pipeline, casing, bore pits, traffic control, and all other requirements for the crossings. The effort involved in this subtask is not well-defined; therefore, RH2 has conservatively estimated sixteen (16) hours to coordinate with SCBID. If additional effort is determined necessary, an amendment to this Scope of Work may be needed. 3.6 Prepare a draft SEPA Checklist for City staff review in electronic PDF. Based on City staff comments, finalize the SEPA Checklist and provide to City Planning staff for completion of a SEPA Determination and subsequent publication. 3.7 Compile and submit construction drawings and specifications for Ecology review and project approval. 3.8 Attend up to three (3) meetings with the City, Ecology, SCBID and/or USBR to discuss permitting tasks and progress. Prepare meeting agenda and minutes for each meeting. 3.9 Prepare and submit a Franklin County ROW Permit application to the City for review and final submittal. 3.10 Prepare and submit a City ROW Permit application to the City for review and final submittal. 5 12/18/19 8:59 AM \\corp.rh2.com\DFS\NewBusiness\Proposal\PSC\20191101_PSC_M19D158_NW Sewer Area\Contract\PSA_SOW_PSC_NW Sewer Area Alignment Project.docx City of Pasco Northwest Area Sewer Alignment Project Assumptions: Exhibit A Scope of Work Cultural survey and wetland delineation costs are based on a preliminary alignment and may change if the alignment is lengthened or significantly altered. Cultural survey and wetland delineation costs assume the project area is clear of dense vegetation such that archaeologists and biologists will be able.to complete investigations with minimal path clearing. Cultural costs assume that no more than one (1) unrecorded archaeological site or one (1) unrecorded historic site will be identified within the project area. If additional sites are found, it may be necessary to increase the cost of this task. This budget was prepared with the assumption that no more than twenty (20) shovel test probes would be excavated. If extensive archaeological deposits are encountered or if additional shovel test probes are warranted within the project area, it may be necessary to modify this Scope of Work to accommodate additional investigations for purposes of site identification. • This Scope of Work does not include effort for mitigation to impacts associated with archaeological or historic sites. • If human remains are found within the project area, all cultural field investigations will cease immediately, proper authorities will be notified, and field investigations will not resume until applicable state laws are addressed. • CRC assumes that the City will submit the Cultural Resources Assessment report to DAHP within fifteen (15) days of receipt of said report for review. CRC cannot be held liable for reports prepared but not submitted to DAHP in a timely manner. Additional fees may apply for additional services required as part of DAHP's review process for reports submitted more than fifteen (15) days after receipt. • No cultural resources study can wholly eliminate uncertainty regarding the potential for prehistoric sites, historic properties, or traditional cultural properties to be associated with a project. The information presented in reports is based on experience and professional opinions derived from the analysis and interpretation of the documents, records, literature, and information identified and used within the report, and during field investigations. The conclusions and recommendations presented will apply to the project conditions existing at the time of the study and those reasonably foreseeable. • The City will assist RH2 with supplying information required for the SEPA Checklist to the extent that information is accessible to the City. • No engineering report will be required for Ecology review and approval. • The City will submit all final permit applications directly. • The City will pay all permit and review fees directly. • It is assumed that impacts to the wetland drainage and/or other critical areas will be avoided and minimized. As such, this Scope of Work does not include development of compensatory 6 12/18/198:59 AM \\corp.rh2.com\DFS\NewBusiness\Proposal\PSC\20191101_PSC_M190158_NW Sewer Area\Contract\PSA_SOW_PSC_NWSewer Area Alignment Project.dou City of Pasco Northwest Area Sewer Alignment Project Exhibit A Scope of Work mitigation plans. Should it be necessary, mitigation design services will be addressed in an amendment to this Scope of Work. • No federal funds are involved in the project. No federal permitting, federal biological assessments or evaluations, or U.S. Army Corps of Engineers permitting, or coordination will be involved. This Scope of Work assumes that the USBR crossing will not trigger requirements of the National Environmental Policy Act (NEPA). If that is not the case, additional permitting may be required, which would be addressed through an amendment to this Scope of Work. • Archaeological monitoring, more detailed scientific assessment, or other requirements imposed as part of the permit approval process will require an additional authorization and a modification to this Scope of Work. • Permitting -related work will be conducted on a time and expense basis with the goal that the required permitting can be accomplished within the proposed permitting budget on the attached Fee Estimate. • RH2 is not responsible for site safety, nor for directing Rogers in collection of survey data. • RH2 cannot warrant or guarantee any agency's approval or response time. • RH2 will rely on the accuracy and completeness of data, materials, and information provided or generated by the City or others in relation to this Scope of Work. Provided by City: • Payment of all permit application fees. • Assistance with completion of permit applications and coordination with agency staff, as needed. • Review and comment on draft permit applications prior to submittal. • Determination and publication elements of permit applications. RH2 Deliverables: • One (1) Cultural Resources Assessment report in electronic PDF. • One (1) Wetland Detailed Study in electronic PDF. • One (1) completed SCBID/USBR utility crossing application in electronic PDF. • One (1) completed draft and final SEPA checklist in electronic PDF. • One (1) completed County ROW permit in electronic PDF format. • One (1) completed City ROW Permit in electronic PDF format. • Attendance at up to three (3) meetings with agency and City staff. Prepare meeting agendas and minutes for each meeting in electronic PDF. 7 12/18/198:59 AM \\corp.rh2.com\DFS\NewBusiness\Proposal\PSC\20191101_PSC_M190158_NW Sewer Area\Contract\PSA_SOW_PSC_NW Sewer Area Alignment Project.docx City of Pasco Exhibit A Northwest Area Sewer Alignment Project Scope of Work Task 4 — Geotechnical Assessment Objective: Subcontract and coordinate with Shannon & Wilson, Inc., (S&W) to perform geotechnical engineering services to provide design and construction recommendations for the project segments through the sand drifts, irrigation ponds, and black sand areas. Approach: 4.1 Perform geotechnical assessment (S&W): perform utility locates; obtain landowner approval for drilling access (as required); complete drilling fieldwork and observation; obtain laboratory analysis of soil samples for moisture content, particle size distribution, and corrosion potential; perform engineering analyses; and prepare geotechnical engineering report that summarizes observations, explorations, analyses, and design and construction recommendations. 4.2 Support S&W field work, review draft geotechnical report, support field activities and communication with the City. Assumptions: • The geotechnical engineering report will include exploration logs and a site exploration plan, interpreted soil classifications, groundwater depth, if encountered, utility trenching recommendations, trenchless alternatives and recommendations, including relative feasibility and risks of different alternative methods, and County or SCB1D specific requirements for the selected alternative, excavation and shoring recommendations for launching and receiving pits, geotechnical instrumentation recommendations for monitoring the performance and potential settlement and heave above the trenchless installation, general grading recommendations, and wet weather construction considerations. • Boring site accessibility at time of investigation will affect selection of tracked -rig or truck- mounted drill rig. • Most drilling will be completed on private property, and a private utility locator will be subcontractedbyS&W to locate underground utilities. • No soil contamination will be encountered at the site. • The soil cuttings (spoils) will spread around on drilling sites. RH2 Deliverables: • One (1) draft and one (1) final geotechnical report in electronic PDF. Task 5 — Plans, Specifications, and Estimates Objective: Prepare 30 -percent, 60 -percent, agency review, and bid -ready submittal packages with construction drawings, specifications (post 60 -percent only), and cost estimates for the proposed improvements. Subcontract and coordinate with Rogers to obtain a topographic survey of the preferred alignment and adjacent property boundaries. 8 12/18/19 8:59 AM \\corp.rh2.com\DFS\NewBusiness\Proposal\PSC\20191101_PSC_M390158_N W Sewer Area\Contract\PSA_SOW_PSC_NW Sewer Area Alignment Project.docx City of Pasco Exhibit A Northwest Area Sewer Alignment Project Scope of Work Approach: 5.1 Subcontract with Rogers to perform topographic survey of the selected sewer main alignment. 5.2 Assist the City with potholing of existing utility crossings by identifying required locations and supplying coordinates/exhibits. 5.3 Incorporate topographic survey, along with City utility locates, City input, pothole data, and available record data, to prepare base drawing. 5.4 Prepare cover sheet, general notes, and legends; three (3) sheets total. 5.5 Prepare 30 -percent sewer plan and profile sheets and details; twenty-five (25) sheets total. 5.6 Prepare 30 -percent cost estimate. 5.7 Perform hydraulic calculations and prepare technical memorandum to document design assumptions, basis, and methodology. 5.8 Prepare 60 -percent technical specifications based on RH2's modified WSDOT format. 5.9 Incorporate review comments and prepare 60 -percent civil sheets and details, including sewer plans and profiles, and horizontal control, demolition, restoration, and traffic control plans and details; fifty (50) sheets total. 5.10 Prepare 60 -percent cost estimate. 5.11 Provide in-house quality assurance/quality control (QA/QC) review of 60 -percent plans, specifications, and estimate. 5.12 Incorporate review comments and prepare agency review technical specifications based on RH2's modified WSDOT format. 5.13 Incorporate review comments and prepare agency review plans. 5.14 Prepare final cost estimate. 5.15 Incorporate agency review comments and prepare bid -ready plans and specifications for bidding. 5.16 Attend up to three (3) meetings with the City to discuss the plans, specifications, and estimate at milestone submittals (30 -percent, 60 -percent, and agency review). Prepare meeting agenda and minutes for each meeting. Assumptions: • The design will utilize City standard details and City general contractual conditions and forms to the extent applicable. • The design does not include additional provisions for other utilities. If additional utilities are added to this Scope of Work, an amendment will need to be mutually determined between the City and RH2. 9 12/18/198:59 AM \\corp.rh2.com\DFS\NewBusiness\Proposal\PSC\20191101_PSC_M190158_NW Sewer Area\Contract\PSA_SOW_PSC_NW Sewer Area Alignment Project.docx City of Pasco Northwest Area Sewer Alignment Project Exhibit A Scope of Work • No flagging or traffic control will be required to obtain the required survey data. • Upon reviewing information, materials, or data provided by others in relation to this project, RH2 will coordinate with the City to identify missing or incomplete information deemed necessary to complete the work. Any work outside of this Scope of Work will be negotiated as part of an amended scope of work. Provided by City: • Reviews and comments on the 30 -percent, 60 -percent, and agency review plans, specifications, and estimates. The project schedule assumes that City will complete reviews within five (5) business days of receipt. RH2 Deliverables: • One (1) topographic survey in electronic (PDF and AutoCAD) formats. • One (1) technical memorandum in electronic PDF documenting design decisions. • One (1) full-size set each of 30 -percent, 60 -percent, agency review, and bid -ready design drawings in electronic format. • One (1) set each of 60 -percent, agency review, and bid -ready technical specifications in electronic format. • One (1) engineer's estimate each of construction costs at 30 -percent, 60 -percent, and bid - ready design in electronic format. • Attendance at up to three (3) meetings with agency and City staff. Prepare meeting agendas and minutes for each meeting in electronic PDF. Task 6 — ULID Process and Appraisals Objective: Prepare a preliminary assessment map and assessment roll and hold an informal survey to gauge property owner support of the ULID (Utility Local Improvement District). Assist the City with development of draft resolutions, public hearings, and City Council presentations. Approach: 6.1 Prepare a preliminary assessment map and assessment roll based upon a combination of front footage, parcel area, and per property within the ULID for initial discussion. 6.2 Meet with the City staff to discuss and compare methodology and decide on preliminary ULID assessment approach. 6.3 Prepare post card mailings and an informal survey for property owners with assessment map and assessed costs to gauge support. 6.4 Adjust the preliminary assessment map and assessment roll based upon appraisals and feedback from ULID participants. 10 12/18/19 8:59 AM \\corp.rh2.com\DFS\NewBusiness\Proposal\PSC\20191101_PSC_M199158_NW Sewer Area\Contract\PSA_SOW_PSC_NW Sewer Area Alignment Project.docx City of Pasco Northwest Area Sewer Alignment Project Exhibit A Scope of Work 6.5 Assist the City with development of draft resolutions and attend public hearings and City Council presentations. 6.6 Upon completion of construction, assist with the preparation of the final assessment roll and prepare the roll for City Council action and filing. Assumptions: • The City will contract and coordinate directly with an appraisal firm to obtain pre- and post - process, market-based property values of adjacent property boundaries benefiting from the improvements. • RH2 will attend up to three (3) public hearings and three (3) City Council presentations related to subtask 6.5. Provided by City: • Pre- and post -process, market-based property values of adjacent properties benefiting from the improvements. • Printing of post card mailings, informal survey, and postage related to subtask 6.3. • Attendance at one (1) meeting to discuss ULID methodology and approach. • Attendance at up to three (3) public hearings and three (3) City Council presentations. RH2 Deliverables: • Attendance atone (1) meeting to discuss ULID methodology and approach. • Attendance at up to three (3) public hearings and three (3) City Council presentations. • Post card mailing text and informal survey text in electronic format (Word and PDF). • Preliminary and final assessment rolls and maps in electronic format (Excel and PDF). Task 7 — Services During Bidding Objective: Provide engineering assistance throughout the bidding phase to prepare required documentation and respond to contractor questions. Approach: 7.1 Prepare bid documents in electronic PDF. Provide PDF to the City and submit bid package to online plan center (i.e., QuestCDN). 7.2 Prepare advertisement for bids, contact potential bidders, and coordinate the timing and placement of the bid advertisement with the City. The City will submit the advertisement to the appropriate publications, and directly pay for the advertisements. 7.3 Respond to contractor and supplier questions during bidding, review product prequalification requirements, and document responses to the file. 7.4 Prepare up to three (3) addenda when determined necessary to clarify, revise, or change construction plans, technical specifications, or project conditions during the bidding process. 11 12/18/19 8:59 AM \\corp.rh2.com\DFS\NewBusiness\Proposal\PSC\20191101_PSC_M190158_NW Sewer Area\Contract\PSA_SOW_PSC_NW Sewer Area Alignment Project.docx City of Pasco Exhibit A Northwest Area Sewer Alignment Project Scope of Work 7.5 Attend one (1) site visit with prospective bidders and the City. 7.6 Review bids and assist the City with the evaluation of the qualifications and references for the apparent low bidder. The City will administer the bid opening and prepare the bid tabulation to verify total bid prices. The City will prepare and issue the project award recommendation letter. Assumptions: Because services during bidding can vary in nature, RH2 will perform Task 7services as requested up to the amount included in the attached Fee Estimate. If needed, additional work will be mutually determined by the City and RH2. Provided by City: • City to submit and pay for the advertisement to the appropriate publications. RH2 Deliverables: • One (1) advertisement for bid in electronic PDF. • Written responses to vendor and bidder questions during the advertisement phase, submitted to the City in electronic PDF or electronic mail. • Up to three (3) addenda in electronic PDF. • Reference check of lowest bidder. Task 8 — Project Management Services Objective: Prepare and update project schedule. Review and update project files and budget progress. Approach: 8.1 Prepare a project schedule and update monthly for up to nine (9) months (does not include construction). 8.2 Review and update project files and budget progress monthly for up to nine (9) months. Assumptions: It is assumed that the City, agencies, property owners, subconsultants, and other stakeholders outside of RH2's control or influence will approach the project with good faith and fair dealings, and that coordination and communications above and beyond those reasonably expected of a similarly sized project will not be required. RH2 Deliverables: • Monthly project schedule in electronic PDF. • Electronic budget invoices or updates monthly for up to nine (9) months. Task 9 — Services During Construction (Limited) Objective: Provide services during project construction to support the City. As the engineer of record, RH2 will perform at least one (1) site visit for observation of construction progress. While not on - 12 12/18/198:59 AM \\corp.rh2.com\DFS\NewBusiness\Proposal\PSC\20191101_PSC_M190158—NW Sewer Area\Contract\PSA—SOW_PSC_NW Sewer Area Alignment Project.docx City of Pasco Exhibit A Northwest Area Sewer Alignment Project Scope of Work site, RH2 will work with the City and its designated utility and special inspector to respond to technical questions and issues. It is anticipated the City will take the lead in inspection and construction contract administration and will handle day-to-day responsibilities. Approach: 9.1 Assist the City for a maximum of eighty (80) hours to perform on-site observation and respond to contractor's requests for information (RFIs) or change orders. Assumptions: It is assumed that the City will provide most services during construction. If the City determines it needs technical support from RH2, a maximum of eighty (80) hours to respond to contractor questions, observe construction activities, observe special inspections, or assist with change orders will be provided in this Scope of Work and Fee Estimate. Effort for these services in excess of eighty (80) hours are outside of this Scope of Work and will be negotiated as part of an amended scope of work. RH2 is not responsible for site safety or for directing the contractor in their work. RH2 Deliverables: • Applicable field observation reports and documentation in electronic PDF. Additional Services A more detailed cultural evaluation of specific properties within the NW Sewer Area basin may be provided by a subconsultant if requested by the City. A topographic survey resulting in 1 -foot contour data of specific properties within the NW Sewer Area basin may be provided by a subconsultant if requested by the City. Effort for these services are outside of this Scope of Work and will be negotiated as part of an amended scope of work. Project Schedule RH2 will commence with design and permitting work upon notice to proceed from the City. It is anticipated that ULID process and preliminary assessment roll will be approved by late August 2020, that bidding will occur in September 2020, and that construction will commence before the end of October 2020. The schedule is contingent on finalizing the preferred alignment within three (3) months of notice to proceed. 13 12/18/19 8:59 AM \\corp.rh2.com\DFS\NewBusiness\Proposal\PSC\20191101_PSC_M190158_NW Sewer Area\Contract\PSA_S0W_PSC_NW Sewer Area Alignment Project.docx