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HomeMy WebLinkAboutRH2 Engineering, Inc. - Addendum to Sewer Comp Plan - Amendment No. 2 (Agreement No. 19038)AMENDMENT NUMBER 2 to PROFESSIONAL SERVICES AGREEMENT 19250 — Addendum to Comprehensive Sewer Plan PROJECT: CP7.SE.2A.19.00 AGREEMENT NO. 19038 WHEREAS, the City and R112 Engineering, Inc. entered into a Professional Services Agreement on 9/4/2019 to provide engineering services with respect to the Addendum to the Comprehensive Sewer Project. WHEREAS, the City and RH2 Engineering, Inc. entered into the first Amendment to the Professional Services Agreement No. 19038 on 7/30/2020; WHEREAS, all parties to this agreement agree that this addendum will not modify or change any other terms of the professional services agreement (Agreement No. 19038). NOW, THEREFORE, this agreement is amended to allow R112 Engineering, Inc. to provide additional time of performance for the engineering services as described within Exhibit A. Scope of Work: See Exhibit A 2. Fee: No Change Time of performance: The services shall be complete for the project on or before 12/31/2021. DATED THIS Zff—DAY OF, 2020. CITY OF PASCO: CONSULTANT City of Pasco Steve Worley, Public Works D R112 Engineering, Inc. Paul Cross, PE — Project Manager Amendment No. 2 to Professional Services Agreement Page 1 RH2 Engineering, Inc. 19250 — Addendum to the Comprehensive Sewer Plan EXHIBIT A Scope of Work City of Pasco Addendum to the Comprehensive Sewer Plan July 2019 Background The City of Pasco (City) desires to complete an addendum to its Comprehensive (General) Sewer Plan (CSP) to meet the requirements of Washington Administrative Code (WAC) 173-240-050. The City's most recent CSP was completed in May 2014, and based upon the City's 2011 data. Since this time, significant changes in the growth and development timing have occurred that caused the existing CSP to be outdated. The purpose of the 2019 Addendum is to update the CSP to be consistent with the City's current comprehensive planning document and growth projections. The City has retained RH2 Engineering, Inc., (111-12) to complete the addendum to the CSP. The CSP Addendum will meet the requirements of WAC 173-240-050. The Washington State Department of Ecology (Ecology) has the ultimate authority for review and approval of the CSP Addendum. To the extent possible, the information developed in the May 2014 CSP will be used for the addendum. This Scope of Work includes tasks necessary to update and amend the City's 2014 CSP. The work will rely upon a list of data provided by the City prior to commencement of the activities contained in this Scope of Work. All RH2 deliverables will be provided in electronic format unless denoted otherwise. Task 1— Data Collection and Existing System Description Objective: Assist the City in collecting data and inventories for the wastewater planning process. Provide a description of each component of the existing wastewater system. Approach: 1.1 Prepare and submit a list of data and mapping needs for the wastewater system (Exhibit D). 1.2 Review data and maps provided by the City, including review of the current CSP and draft Wastewater Facility Plan, and develop a system for use during the plan updates. 1.3 Coordinate with City staff during the data collection process. This includes coordinating over the telephone, submitting lists of data needed to the City, and reviewing the data provided by the City. 1.4 Attend a pre -plan conference with the City and Ecology. 1.5 Visit each facility with City staff to collect field information, observe equipment layouts, assess existing conditions, and obtain maintenance staff input/complaints regarding the existing sewer system. 1.6 Describe the authorization and purpose of the CSP. 1.7 Provide a summary of the CSP contents. Z 7/12/20192:20:09 PM\\rh2\dfs\NewBusiness\Proposal\PSC\2019DS23 PSC_M190084 Addendum to the Ornprehenshre Sewer Plan\Contract\PSA_SOIAM190084_Man Comp Sewer Plan.do" City of Pasco Addendum to the Comprehensive Sewer Plan Exhibit A Scope of Work 1.8 Provide a brief overview of the history of the sewer system using information from the current CSP. Include current numbers of existing and approved sewer connections. 1.9 Describe the physical characteristics of the existing sewer service area and its effects on sewer system planning regarding topography, geology, sensitive areas, and flood zones using information from the previous CSP. 1.10 Describe the City's existing and future sewer service areas, including the Urban Growth Area. Include areas currently served by septic systems, areas outside of the City limits, and plans for expanding the current service area. This subtask will require the City Planning Department's assistance. 1.11 Provide a table of sewer and force mains inventory that identifies total lengths, diameters, materials, and age based on available data. 1.12 Prepare color figures illustrating the existing collection, treatment, and disposal systems. These figures will illustrate basic system components, as well as pipe size and slope, where known. This subtask is dependent on the quality of data received from the City. 1.13 Provide a general description of the existing collection, wastewater treatment, and disposal systems. 1.14 Prepare a figure illustrating the proximity of the water system components to the wastewater collection system. 1.15 Prepare the draft Sewer System Description CSP chapter. 1.16 Provide color figures for the following: • Existing Sewer System • Existing Drainage Basins • Existing and Future Sewer Service Areas • Existing Water and Sewer System Components Overlaid Assumptions: The level of effort shown in the Fee Estimate far this Task assumes that the 2014 CSP contains the information required to complete this Task with only minimal effort by RH2 to update and reformat. The Information requested in Exhibit D is available and can be delivered consistent with the Project Schedule for the project to remain on schedule. if the information is not available and must be developed by RH2, or is not available by the dates identified, it may be necessary to modify the Scope of Work or project schedule. • R142 will rely upon the accuracy and completeness of information, data, and materials generated or produced by the City or others in relation to this Scope of Work. 7/12/20192:20A9PM\\rh2\dfs\NewBminess\Proposal\PSC\2O190523_PSC M190084_Vddendum to the Qrnprehenslve Sewer Plan\Contrect\PSA SOW_M290084 Adan Comp Sewer Plan.docx City of Pasco Addendum to the Comprehensive Sewer Plan Provided by City: • Data as required in Exhibit D. • Attendance at pre -plan conference with Ecology. • Access and attendance at facilities site visits. • Review and comment on planning data and figures prepared by RH2. RH2 Deliverables: Exhibit A Scope of Work • Attendance at pre -plan conference with City and Ecology. Meeting minutes will be provided via PDF to meeting participants. • Attendance at facilities site visits. • Descriptions and figures of existing system components for City review and comment. Task 2 -- Land Use and Population Objective: Review planning -related documents and develop population projections to identify their impacts on the City's sewer system. Approach: 2.1 Identify existing and future land use patterns in and adjacent to the City and their potential impacts on existing and future facilities for the sewer system. 2.2 Identify current and projected housing trends and household sizes within the City's service area based on available information from City staff, as well as Franklin County (County) and state population data. 2.3 Include a table of near-term, 10 -year, and 20 -year population projections for both the City and the sewer service area that comply with the Growth Management Act (GMA). 2.4 Prepare a color figure of the City's land use. 2.5 Prepare the draft Land Use and Planning Area CSP chapter. Provided by City: • Review and comment on planning data and figures prepared by RH2. RH2 Deliverables: • Land use and population text and color figure for use in the associated CSP chapter. 3 7/12/2029 MOM PM\\rh2\dfs\NewBuslness\PropomRPSC\20190523_PSC M390084,Mdendum to the Comprehensive Sewer Plan\Contraet\PSA SCW M390084J1den Comp Sewer Plan.docx city of Pasco Addendum to the Comprehensive Sewer Plan Task 3 — Regulations, Policies, and Design Criteria Exhibit A Scope of Work Objective: Review policies and design criteria and recommend, as necessary, changes to these policies. Approach: 3.1 Review and document current National Pollutant Discharge Elimination System (NPDES) permit, federal, and state regulations. Document existing water quality requirements and known deficiencies. Discuss potential future water quality requirements and permit updates with Ecology, and document potential future criteria. 3.2 Review changes to City standards pertaining to the sewer system policies and criteria. 3.3 Summarize applicable laws, regulations, and policies. The future sanitary sewer collection, treatment and disposal systems must meet minimum acceptable design standards and criteria and comply with current laws and regulations. Current policies and design criteria will be compared to the requirements established by Ecology, the Washington State Department of Health (DOH), the U.S. Environmental Protection Agency, and the American Public Works Association. The policies and design criteria will relate to future construction standards, operation and maintenance requirements, replacement and rehabilitation criteria, and financial policies for the design, construction, and operation of the sanitary sewer collection system. 3.4 Summarize each policy and design criteria. Use information from the previous CSP and update as necessary. 3.5 Prepare the draft Policy and Design Criteria CSP chapter. Provided by City: Review and comment on planning data and design criteria. RH2 Deliverables: • Descriptions of regulations, discharge requirements, policies, and design criteria for use in the associated CSP chapter for City review and comment. Task 4 — Wastewater Flow and Load Analysis Objective: Develop the 20 -year and growth increment based planning data for flow and loads for use in analyses of the collection system, lift stations, and wastewater treatment plant (WWTP). Approach: 4.1 Evaluate historical wastewater flow rates, load data, and peaking factors based on information provided by the City. 4.2 Review and extract current and historic information of the existing wastewater flow rate records from the City's supervisory control and data acquisition (SCADA) system for the WWTP and available lift stations. 4 7/11/2619 WoM PM\\rh2\dfsWLWBushen\Propoxl\PSC\MIW519_PSC M190684_ Wdendum W the Comprehensive Sewer PlanlComnct\PSA,.$O J_M390084 Aden Comp SewarPbn,doex City of Pasco Exhibit A Addendum to the Comprehensive Sewer Plan Scope of Work 4.3 Collect and compile available existing data for metered water usage, precipitation, average daily temperatures, and wastewater flows as required to analyze existing flows and inflow and infiltration (1/1). 4.4 If possible, determine the quantity and sources of 1/1 and make 'recommendations for additional investigations. 4.5 Evaluate wastewater flow rate data and peaking factors based on information provided by the City. Identify areas where additional flow monitoring information may be needed. 4.6 Identify areas in the collection system for further study of flow and/or load. Provide recommendations to the City for deployment of equipment, type of information to collect, and frequency/duration of data collection. It is unknown if additional data collection will be required or can be assimilated in this project. If it is determined that it is needed, it is assumed the City will procure and install the required equipment and conduct or pay for the laboratory analyses. The City will provide the data to RH2 for further review. If necessary, based on this review, a second round of data collection may be needed and RH2 will provide recommendations. 4.7 Based on information provided by the City on proposed developments, population growth, and historical wastewater flow rate and load data, estimate wastewater flow and load changes for the 10- and 20 -year projections and for growth increment based projections. 4.8 Meet with the City regarding calculated flow rates and water quality loading projections. It is assumed that two (2) RH2 staff will attend this meeting. 4.9 Evaluate condition of existing facilities related to policies and design criteria identified in Subtask 3.3, building code issues, access and safety issues, emergency power availability and odor emissions. Identify system components that may be vulnerable to failure and potential consequences. 4.10 Based on field investigations, existing records, and other information, identify the overall reliability of the lift stations. Compare projected future flow rates to existing measured pump capacities. 4.11 Describe the existing WWTP and incorporate proposed improvements based on information provided in the current Wastewater Treatment Plant Facility Plan prepared by others. 4.12 Summarize current capacity and performance for treatment using existing engineering reports, existing facility plans, existing design reports, and permitted capacity data. 4.13 Prepare the Wastewater Flow and Load Analyses CSP chapter. Attend one (1) meeting with City staff to discuss the first four (4) chapters. Provided by City: Attendance at meeting to discuss flow rates and loading projections. • Review and comment on wastewater flow and load analyses. e Attendance atone (1) meeting to review the first four (4) draft chapters of the CSP. 5 7/'12/20192:20:09 PM \\rh2\dh\NewSwiness\proposal\PSC\20190523_PSC_M190084 Addendum to the Comprehensive Sewer Plan\Contract\PSA SOW—M390084 Aden Comp Sewer Plan.doex City of Pasco Addendum to the Comprehensive Sewer Plan RH2 Deliverables: Exhibit A Scope of Work Attendance at two (2) meetings with the City. Meeting minutes will be provided via PDF to meeting participants. a Wastewater flow and load analyses chapter of the CSP for City review and comment. Task S — Sewer Collection System Analyses Objective: Describe and evaluate the existing sewer collection system to identify deficiencies and recommend improvements. Determine the overall reliability and potential vulnerability of the existing sewer lift stations. Develop recommendations for improvements to the existing lift stations. Approach: 5.1 Review the model with current sewer system mapping for consistency and completeness. Update the existing hydraulic sewer model based on as -built records received from the City. 5.2 Input general estimated sewer flows based on provided flow rates at lift stations or in the system. 5.3 Perform sewer modeling of the existing system to identify and describe existing deficiencies in the system. 5.4 Attend one (1) workshop with City engineering and wastewater staff to review the sewer system network and flows. Update the model based on input from the City. 5.5 Perform sewer modeling of projected conditions to identify and describe impacts to the existing system. 5.6 Develop and evaluate improvements to address existing deficiencies and plan for projected sewer system needs. 5.7 Document the sewer modeling criteria and model settings and assumptions. 5.8 Prepare color figures of the existing and future sewer collection systems. 5.9 Update elevation data in the model by transferring data from electronic contours to model manhole nodes. 5.10 Perform preliminary hydraulic modeling analyses and compare modeled results to the City's field observations at lift stations or in the system to assess model accuracy. 5.11 Based on the assessed preliminary accuracy of the model and 1/1 analysis, recommend points in the sewer system for the City to collect flow discharge data to be used for model calibration. 5.12 Calibrate sewer model to new flow discharge data. 5.13 Coordinate with the Cityto identifythe source of inconsistencies between the field calibration data and the modeled results. inconsistencies may be the result of unknown pipes in the system, incorrect invert elevations, or incorrect diameter of pipes shown on system mapping. Since this item is highly variable in nature, an initial allocation of eight (8) hours of a sewer modeling specialist's time have been included for this subtask. 6 T112/2D192:20o09PM 11rh2\dh\NewBusim:3s\ProposaljPSCW19DS23 PSC M1900B4 Addmdum to the Comprehensive sewer Plan\cwtrut\Psgj0W_M390089 Aden Comp Swnr PlanAlom City of Pasco Exhibit A Addendum to the Comprehensive Sewer Plan Scope of Work 5.14 Prepare the draft Existing System Analyses CSP chapter. Assumptions: • Proposed improvements will be planning -level and conceptual in nature. • The City's existing sewer model can be updated sufficiently to reasonably represent the existing sewer system; a new sewer model will not need to be created from scratch. • Subtasks 5.9 through 5.14 are optional hydraulic model calibration tasks that will not be performed unless necessitated based on written authorization provided by the City based on the results of preceding tasks. Provided by City: • Existing sewer model in InfoSewer/InfoSWMM and EPA SWMM (.inp file) formats. • Attendance at workshop to review sewer model. • Review and comment on descriptions and figures of collection system and lift stations. RH2 Deliverables: • Attendance at workshop to review sewer model. Minutes will be provided via PDF to meeting participants. • Coordination with City to confirm completeness and accuracy of the sewer model. • Sewer modeling results. • Recommended sewer improvements. • Recommend additional investigations if appropriate. Descriptions and figures of collection system and lift stations for City review and comment. Task 6 — Capital Improvement Plan Objective: Describe, prioritize, and schedule improvements to address deficiencies identified in the sewer system analyses. Prepare planning -level cost estimates for each improvement project identified. Prepare schedule and cost estimates into an overall Capital Improvement Plan (CIP) for the sewer utility. Approach: 6.1 Briefly describe sewer collection system and wastewater facility improvements that have been completed since the last CSP update. 6.2 Based on the results of Tasks 4 and 5, prepare a pipeline replacement/rehabilitation program for the existing sewer collection system. The decision to either repair or replace specific pipeline sections will be based on an evaluation of the pipe age, capacity needs, 1/1 problems, maintenance problems, and pipeline integrity. Decisions will be based on information provided by the City. 7 7/12/20192:20:09PM \\rh2\dfs\NeWBusiness\Propos l\PSC\20190523 PSC M1906B4 Addendum to the Comprehensive Sewer Plan\Contract\PSA_SOW_M1900B4 Aden Comp Sewer Plan.do" City of Pasco Addendum to the Comprehensive Sewer Plan Exhibit A Scope of Work 6.3 Evaluate pipelines and lift stations to determine whether flow management alternatives could correct specific pipeline problems. Where information is not adequate to make formal decisions, recommendations for additional information will be provided. 6.4 Based on the results of Tasks 4 and 5, Identify lift station improvements to meet design criteria and improve reliability. This will include flow alternatives for new service areas and potential retrofits to existing lift stations to match flow objectives. 6.5 Evaluate the compatibility of the proposed collection alternatives with the recently completed Wastewater Treatment Plant Facility Plan. 6.6 Identify system limitations that can be foreseen within the 20 -year planning period and factors that would trigger specific capital improvements. 6.7 Prepare planning -level cost estimates of each proposed improvement project. 6.8 Coordinate with City staff to establish criteria for prioritizing and scheduling improvements. Prioritization and scheduling will consider other scheduled projects based on information provided by the City and the capital facilities plans developed by others for transportation and other utilities. 6.9 Schedule improvements based on the results of the prioritization. 6.10 Recommend revisions to the CIP that will allow the City to systematically and efficiently rehabilitate the existing collection system in an organized expansion. The implementation timing will be scheduled based upon system limitation triggering factors, except where the improvements might jeopardize the financial stability of the City's wastewater rate structure. 6.11 Prepare a table of improvements that includes an improvement identification number, a brief description of each improvement, the associated cost estimate, and the scheduling of the improvements on an annual basis. 6.12 Describe the criteria and procedures used for prioritizing and scheduling improvements. 6.13 Provide tables documenting the development of the CIP for integration into the chapter text. 6.14 Prepare color figures illustrating the proposed improvements to the sanitary sewer system. 6.15 Prepare the draft Capital Improvement Plan CSP chapter. 6.16 Meet with the City to discuss the draft CIP. It is assumed that two (2) RH2 staff will attend this meeting. Provided by Catty: • Review and comment on proposed project prioritization and CIP. • Attendance at one (1) meeting to review the draft Capital Improvement Plan chapter. RH2 Deliverables: • Draft CIP tables and figures for City review and comment. 8 7/22/2019 2:20:09 PM\bh2\dh\NewOwIness\Proposel\PSCj20190523_PSC M190084 Addendum to the Compmhenshve Sewu PknNContrect\PSkSOW_M190084_Men Camp Sewer Plen.docx _ City of Pasco Addendum to the Comprehensive Sewer Plan Exhibit A Scope of Work • Draft Capital Improvement Plan chapter of the CSP for City review and comment. • Attendance at one (1) meeting with City staff. Meeting minutes will be provided via PDF to meeting participants. Task 7 — Financial Analysis Objective: Prepare a financial analysis of the existing and future sewer utility. Approach: 7.1 Summarize the historical financial performance of the sewer utility, focusing on a 3 -year summary of system revenues and expenses. 7.2 Document the outstanding long-term debt of the sewer utility. 7.3 Identify the financial policies of the sewer utility and review for potential areas of conflict between existing policies and the ability to meet the future operating needs, debt, and capital improvement scheduling. 7.4 Describe the existing sewer rates, connection fees, and other revenue sources used by the utility. 7.5 Evaluate the rate impact of alternative capital improvement schedules to support RH2 and the City in selecting a preferred capital program. 7.6 Identify the revenue sources available for the capital program and document the anticipated financing method for each of the capital projects or programs. 7.7 Review the existing connection charge calculation and update to include the appropriate capital costs. 7.8 Identify the anticipated revenue and expenses for the 20 -year planning period. Update the existing spreadsheet model or refine as necessary. 7.9 Prepare a rate projection with emphasis on the near-term requirements. Compare rate projection with the rates of at least (3) other municipalities in central Washington. 7.10 Prepare a summary financial plan and draft Financial Analysis chapter for the 20 -year planning period to include anticipated revenue, expenses, debt service, capital program, and reserves. 7.11 Document the results of the financial analysis. 7.12 Attend and present the financial analysis at two (2) meetings with the City Council: one (1) workshop and one (1) public hearing for Council action. The number and type of meetings should be adjusted based on the City's needs. 7.13 Review and comment on draft ordinance prepared by the City. Assumptions: • It is assumed that the majority of this financial planning work will consider differences in the capital program costs, numbers of new connections, and existing customer base compared to 9 7/12/2(1192:20..09 PM %%th2\dfs\NewBuslness\Proposal\PSC\20190S23 PSC—M190D84 Addendum to the Comprehensive Sewer Plan\Contract\PSA SOW—M390084jrden Comp sewer Plan.docx City of Pasco Addendum to the Comprehensive Sewer Plan Exhibit A Scope of Work those projected by the previous CSP. The utility financial and rate considerations will be percentages of the existing established rates. If implementation timing of capital improvements based upon system limitation triggering factors has the potential to radically change the C1P, the current rate structure might be incompatible with the capital requirements. Upon conclusion of this exercise, the City may decide that a partial or full rate study is needed; this effort is not included in this Scope of Work. Provided by City: • Review and comment on Draft Financial Analysis chapter. RH2 Deliverables: • Financial Analysis chapter for City review and comment. • Presentation at up to two (2) public meetings. Task 8 — Executive Summary and Appendices Objective: Prepare an executive summary to describe the key elements of the CSP and prepare miscellaneous appendices for inclusion with the CSP. Approach: 8.1 Identify the purpose of the CSP and summarize the major system characteristics and significant changes that have occurred since the previous CSP was completed. 8.2 Briefly describe the key issues in the CSP, including the following: • Policies and design criteria. • Population and demand forecasts. • System and WWTP evaluation and deficiencies. • Recommended improvements. • Financial status and recommendations. 8.3 Prepare the State Environmental Policy Act (SEPA) checklist for use by the City. Obtain the Determination of Non -Significance (DNS) from the City to include in the appendices. 8.4 Prepare the State Environmental Review Process (SERP) for compliance with Ecology requirements (including the Water Pollution Control Revolving Fund). Obtain the Affirmed determination from Ecology to include in the appendices. 8.5 Prepare the National Environmental Policy Act (NEPA) for federal compliance and funding opportunities. Obtain the DNS to include in the appendices. 8.6 Obtain the new service area agreement from the City to include in the appendices. 8.7 Obtain copies of new or revised City resolutions/ordinances and include in the appendices. 8.8 Include a copy of the current NPDES Waste Discharge Permit. 10 7/22/20192:20:09 PM\\rh2\dh\NmBusexu\Propwal\P.1020190523 PSCM390064_Addendum to the ComprehansKe Sewer Plan\Contract\PSA SOW M39O984 Aden Comp Sewer Plan.dou City of Pasco Addendum to the Comprehensive Sewer Plan 8.9 Include a copy of City construction standards. 8.10 Include copies of agency review comments. 8.11 Include the wastewater collection system flow and loading summaries. 8.12 Include the 1/1 analysis data. 8.13 Include the flow monitoring data (if applicable). 8.14 Include sewer modeling pipe capacity data. RH2 Deliverables: • Draft Executive Summary chapter for City review and comment. • Miscellaneous appendices for inclusion in the CSP. • One (1) electronic PDF and one (1) hard copy of the environmental documents. Exhibit A Scope of Work Task 9 — Prepare Draft CSP Addendum objective: Prepare draft CSP Addendum. Prepare materials for City Council presentation. Approach: 9.1 Develop a cover format that includes the CSP name and revision date. 9.2 Perform internal quality assurance and quality control (QA/QC) review of the CSP Addendum. 9.3 Prepare two (2) initial drafts of the CSP Addendum for review by the City, which will include the following chapters: • Executive Summary • Sewer System Description • Land Use and Planning Area • Policies and Design Criteria • Flow Analysis • Existing System Analysis • Capital Improvement Plan • Financial Analysis • Appendices 9.4 Attend up to four (4) staff meetings during the drafting of the CSP Addendum not specifically identified in other tasks. 9.5 Prepare for and attend one (1) meeting to present the completed draft CSP Addendum to City staff, City Council, and the public. 11 7/12/20192:20.09 PM \\rh2\dfs\NewBusiness\Proposal\PSC\20190523_PSC_M190089_Addendum to the Comprehensive Sewer Plen\Contract\PSA_SDW_M390084 Aden Comp Sewer Plamdoo City of Pasco Addendum to the Comprehensive Sewer Plan Exhibit A Scope of Work 9.6 Incorporate comments and prepare up to three (3) final drafts of the CSP Addendum for agency review with Professional Engineer stamps and signatures in three-ring binders. 9.7 Create an electronic PDF version of the CSP Addendum with Professional Engineer stamps and signatures. 9.8 Submit the draft CSP Addendum to Ecology for review and comment. 1RH2 Deliverables: • Two (2) initial drafts of the CSP Addendum for City review and comment. • Attendance at up to four (4) meetings with the City. Meeting minutes will be provided via email to meeting participants. • Presentation at one (1) public meeting. • Up to three (3) sets of the draft CSP Addendum in three-ring binders for agency review. • One (1) electronic PDF version of the CSP Addendum for agency review. Task 10 — Project Administration and Management Objective: Administer, manage, and monitor the RH2 project team, resources, communications, scope progress, budget, files, and records. Approach: 10.1 Review and monitor project progress/schedule, scope, and budget. 10.2 Manage the RH2 project team and resources. 10.3 Provide monthly invoices with progress report documenting work performed and budget status. 10.4 Communicate with the City regarding project progress, invoicing, and schedule. 10.5 Maintain project files and records in electronic format. RH2 Deliverables: • Schedule, scope, and budget administration and management. • Project team and resource management. • Monthly invoices with progress reporting. • Communication with City. 12 7/12/20192.20:09PM\WNdfsWew9uslness\Proposal\PSC\20190523 PSC_M190094-ddendun to the Comprehensive Sewer Plan\Convwt\PSA SOW_M39DW4 Aden Comp Sewer PlarLdon City of Pasco Exhibit A Addendum to the Comprehensive Sewer Plan Scope of Work Task 11— Agency Review Revisions Objective: Revise the CSP Addendum per Ecology review comments. Approach: 11.1 Coordinate with Ecology during the CSP Addendum preparation at up to three (3) major progress milestones to ensure consistency with Ecology expectations. Phone and email coordination of CSP chapters is anticipated. 11.2 Revise the CSP to address review comments provided by Ecology, including revision of applicable text, tables, charts, figures, cover, title sheet, and table of contents to reflect the final Addendum to the CSP. 11.3 Prepare response letter to Ecology to summarize how each comment was addressed and the location of the associated responses in the CSP Addendum. 11.4 Prepare PDFs for the final Addendum to the CSP document. Produce flash drives of the digital CSP Addendum for transmittal to the City. 11.5 Produce copies of the revised CSP Addendum pages for inclusion with the draft CSP sent to Ecology. Prepare three (3) complete hard copies of the final CSP with Professional Engineer stamps and signatures for the City. Transmit the final CSP insertion pages with Professional Engineer stamps and signatures to Ecology. Assumptions: • The number of review comments are difficult to predict and highly variable. An initial allocation of twenty-four (24) hours has been included in Task 11.2 for revisions to the CSP Addendum based on agency review comments. This allocation is based on typical levels of review comments received for CSP efforts. if an unusual number of comments are received, or the scope of the comments are excessive, RH2 will coordinate with the City to determine the next steps. This may include an amendment to address the comments. RH2 Deliverables: • Flash drive containing the digital version of the final CSP Addendum. • Three (3) hard copies of the final CSP Addendum for the City's use. • Response letter to Ecology. • Insertion pages for the final CSP Addendum transmitted to Ecology. Project Schedule It is the goal of all parties that the draft CSP Addendum (Tasks 1 through 9) be complete for submittal to Ecology and to present to City Council by April 2020, assuming RH2 receives all high priority data within four (4) weeks of contract execution. The schedule for this project may be modified as mutually agreeable to RH2 and the City. 13 7/12/20192:20:09 PM \\rh2\dfs\NewBusiness\Proposal\PSC\20190523_PSC_M190084 Addendum to the Comprehensive Sewer P12n\Contract\P5A SOW M190084_Aden Comp Sewer Plan.do"