HomeMy WebLinkAbout2021.04.19 Council MinutesCity of
TVssco
Washington
MINUTES
City Council Regular Meeting
7:00 PM - Monday, April 19, 2021
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REMOTE MEETING INSTRUCTIONS
Governor Inslee's Heathy Washington - Roadmap to Recovery, Phase 3, made
in response to the COVID-19 emergency, currently allows for partial "in-person"
meetings. Members of the public wishing to attend City Council meetings in-
person will need to follow the Governor's protocol outlined in Proclamation No.
20-28.15. As of 4:00 PM one (1) request to comment via GoToWebinar was
received.
CALL TO ORDER
The meeting was called to order at 7:00 PM by Saul Martinez, Mayor.
ROLL CALL
Councilmembers present: Ruben Alvarado, Blanche Barajas, Craig
Maloney, Saul Martinez, David Milne, Zahra Roach, and Pete Serrano.
Staff present: Dave Zabell, City Manager; Adam Lincoln, Deputy City
Manager; Colleen Chapin, Human Resources Director; Craig Briggs,
Acting City Attorney; Bob Gear, Fire Chief; Zach Ratkai, Administrative &
Community Services Director; Ken Roske, Police Chief; Richa Sigdel,
Finance Director; Rick White, Community & Economic Development
Director; Steve Worley, Public Works Director; and Debby Barham, City
Clerk.
The meeting was opened with the Pledge of Allegiance.
CONSENT AGENDA
Approval of Meeting Minutes
To approve the minutes of the Pasco City Council Meeting held on April
5, 2021 and Workshop held on April 12, 2021.
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Bills and Communications
To approve claims in the total amount of $3,135,542.97 ($1,934,145.02
in Check Nos. 241037-241275; $192,877.53 in Electronic Transfer Nos.
831572, 831676-831679, 831721; $8,759.00 in Check Nos. 53570-
53577; $994,565.76 in Electronic Transfer Nos. 30159843-30160356;
$5,195.66 in Electronic Transfer Nos. 781-786).
To approve bad debt write-off for Utility Billing, Ambulance, Cemetery,
General Accounts, Miscellaneous Accounts, and Municipal Court (non-
criminal, criminal, and parking) accounts receivable in the total amount of
$153,086.05 and, of that amount, authorize $0.00 to be turned over for
collection.
Ordinances - PMC Amendment: Critical Areas Ordinance &
Development Regulations (MF# CA2021-002)
To adopt Ordinance No. 4525, amending Title 28 of the Pasco Municipal
Code, "Critical Areas," consistent with the periodic review and update
under the Washington State Growth Management Act, and, further,
authorize publication by summary only.
To adopt Ordinance No. 4526, amending PMC 12.36.040 "Exceptions";
amending PMC 25.15.030 "Definitions"; creating PMC 25.165.205
"Electric Vehicle Battery Charging Stations"; creating PMC 25.197
"Mineral Lands"; and amending PMC 25.215.020 "Comprehensive Plan
Amendment" adopting Development Regulations consistent with the
periodic review and update under the Washington State Growth
Management Act, and, further, authorize publication by summary only.
Resolution - Agreement with HDR for Construction Management
Services for WWTP Improvements Phase 1 Project
To approve Resolution No. 4049, authorizing execution of the
Professional Services Agreement (PSA) by the City Manager with HDR
Engineering, Inc. for the Wastewater Treatment Plant (WWTP)
Improvements Phase 1 Project.
(RC) MOTION: Mayor Pro Tem Barajas moved to approve the Consent
Agenda as read. Mr. Serrano seconded. Motion carried by unanimous
Roll Call vote.
VISITORS - OTHER THAN AGENDA ITEMS
Stephen Bauman, Franklin County resident, commented about
individuals disrupting Council Meetings by not wearing facial masks when
attending in-person.
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REPORTS FROM COMMITTEES AND/OR OFFICERS
Federal Legislative Update
Mr. Lincoln introduced Paul Hoover with Gordon Thomas Honeywell who provided
a federal legislative update, which included an overview of federal funding
opportunities, an update on the status of the House and Senate process and an
overview of the Biden Administration's Infrastructure proposal.
Council thanked Mr. Hoover for the update.
HEARINGS AND COUNCIL ACTION ON ORDINANCES AND RESOLUTIONS
RELATING THERETO
Ordinance - J&J Kelly Construction Annexation (MF# ANX 2020-002)
Mr. White noted the purpose of the proposed annexation.
Mr. Serrano asked Mr. White to explain the differences between the original
annexation proposal and the current proposal.
Mayor Martinez declared the Public Hearing open at 7:36 PM to consider the
proposed J&J Kelly Construction Annexation.
Joe Roe, 2113 Road 52, Pasco, WA, expressed opposition to the annexation and
zoning designation for the property and expressed concern of the increased traffic
within the area.
Following three calls for comments, and there being none, Mayor Martinez
declared the Public Hearing closed at 7:43 PM.
Mr. Maloney asked for a clarification of the specific actions proposed for proposed
annexation and zoning designation and that the planning, traffic impacts, visual
appeal of the property are yet to be discussed, reviewed and approved.
Mr. White confirmed that the City has not yet received an application for the
preliminary plat.
MOTION: Mayor Pro Tem Barajas moved to adopt Ordinance No. 4527,
annexing certain real property to the City of Pasco, and further, authorize
publication by summary only. Mr. Serrano seconded. Motion carried
unanimously.
ORDINANCES AND RESOLUTIONS NOT RELATING TO HEARINGS
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Ordinance - J&J Kelly Construction Zoning Determination (MF# ZD
2020-001)
Mr. White reported the Hearing Examiner's recommendation for the proposed
zoning designation.
MOTION: Mayor Pro Tem Barajas moved to adopt Ordinance No. 4528,
assigning R-1 zoning to the J&J Kelly Construction Annexation Area as
recommended by the Hearing Examiner, and further, authorize
publication by summary only. Mr. Maloney seconded. Motion carried 6-1
with Mr. Milne opposing the motion.
Ordinance - Carryover Funds for Capital Projects from 2019-2020
Biennium
Ms. Sigdel provided a brief explanation of the proposed carryover funds for the
City's capital projects, as well as the reporting requirements within the budget.
Mr. Alvarado asked if there will be a written explanation available to the community
at a later date.
Ms. Sigdel stated that the City will be preparing a Comprehensive Annual Financial
Report (CAFR) later in the year, which will provide clarify to the City's financial
status.
MOTION: Mayor Pro Tem Barajas moved to adopt Ordinance No. 4529,
amending the 2021-2022 Biennial Budget (Ordinance No. 4503) of the
City of Pasco, Washington, by providing supplement thereto; to provide
for additional appropriation from the carryover of the prior year budget to
complete capital projects, and further, authorize publication by summary
only. Mr. Milne seconded. Motion carried unanimously.
Resolutions - Amendments to Benton Franklin Health District
Community Services Contract for COVID-19 Testing Site
Fire Chief Gear introduced Mr. Briggs who provided a brief overview of the two (2)
amendments to a Community Services Contract with Benton Franklin Health
District for the COVID-19 testing site.
MOTION: Mayor Pro Tem Barajas moved to approve Resolution No.
4050, ratifying Amendment No. 1 to the Community Services Contract
with Benton Franklin Health District's Community Services Contract for
COVID-19 testing site. Mr. Serrano seconded. Motion carried
unanimously.
MOTION: Mayor Pro Tem Barajas moved to approve Resolution No.
4051, approving the Amendment No. 2 to the Community Services
Contract with Benton -Franklin Health District for COVID-19 testing site
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and further, authorize the City Manager to execute the contract. Ms.
Roach seconded. Motion carried unanimously.
Resolution - Professional Services Agreement Amendment No. 7
with PACE for Columbia East Lift Station & Force Main Project
Mr. Worley introduced Ms. Serra who provided a brief report on the purpose of the
proposed seventh amendment to agreement with PACE Engineering.
MOTION: Mayor Pro Tem Barajas moved to approve Resolution No.
4052, authorizing the City Manager to sign and execute a seventh
Amendment for the Professional Services Agreement with PACE
Engineers, Inc. for the Columbia East Lift Station & Force Main Project.
Mr. Milne seconded. Motion carried unanimously.
Resolution & Ordinance - Process Water Reuse Facility (PWRF)
Embankment Repair Change Order No. 4 and Budget Adjustment
Mr. Worley introduced Ms. Serra who provided a brief report regarding the fourth
Change Order and budget adjustment for the PWRF Embankment Repair.
Mr. Maloney commented on the on funding increases with this project and
requested a report explaining the reasons for the additional funding and how this
may be avoided in the future.
MOTION: Mayor Pro Tem Barajas moved to approve Resolution No.
4053, authorizing the City Manager to sign and execute a fourth Change
Order to the Construction Contract with Apollo, Inc. for the Process Water
Reuse Facility (PWRF) Embankment Repair project. Mr. Serrano
seconded. Motion carried unanimously.
MOTION: Mayor Pro Tem Barajas moved to adopt Ordinance No. 4530,
amending the 2021-2022 biennial operating budget (Ordinance No. 4503)
of the City of Pasco, Washington, by providing supplement thereto; to
provide additional appropriation in the City's utility fund for the Process
Water Reuse Facility (PWRF) embankment repair, and further, authorize
publication by summary only. Mr. Milne seconded. Motion carried
unanimously.
Resolution - Process Water Reuse Facility Irrigation Pump Station
Project Change Order No. 6 and Ratification of Previous Change
Orders
Mr. Worley provided a brief explanation of the Process Water Reuse Facility
Irrigation Pump Station Project including ratification of Change Orders Nos. 2-4
and approval of Change Order No. 6.
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Mr. Maloney asked about Change Order No. 5, the $100,000 reduction to the
contract and what was the process for reductions. He also recommended that the
changes to the contract be well documented for auditing purposes.
Mr. Worley and Mr. Zabell responded to Mr. Maloney's questions and noted that
any significant changes to the scope of a project will always come to Council for
approval and in this instance, the reduction change order did not impact the scope
of work for the project.
MOTION: Mayor Pro Tem Barajas moved to approve Resolution No.
4054, authorizing the City Manager to sign and execute a sixth Change
Order to the Construction Contract with Apollo, Inc. for the Process Water
Reuse Facility (PWRF) Irrigation Pump Station (IPS) project and ratifying
the approval of Change Order Nos. 2, 3 and 4. Mr. Maloney seconded.
Motion carried unanimously.
Resolution & Ordinance - Bid Award for Grimmway Wastewater
Connection to Columbia East Lift Station and Budget Adjustment
Mr. Worley introduced Ms. Serra who provided a brief overview of the proposed
bid award to with C&E Trenching, LLC for the Grimmway Wastewater Connection
to the Columbia East Lift Station.
Mr. Maloney and Ms. Sigdel discussed the funding sources (economic
development fund & a utility fund) and the ultimate beneficiary of the project. Mr.
Maloney agreed using the economic development fund to cover a portion of the
costs for this project and also recommended that the beneficiaries be vetted when
utilizing the economic development fund in future projects.
Mr. Serrano asked if there was any risk awarding a bid with intending to
immediately to provide a deductive change order if it significantly changes the
scope of the project, could the bid itself be found non-compliant and should it be
re -bid. He also asked if additional language be included in the resolution to address
that deductive change to the project to make it legally binding to contractor.
Mr. Serrano, Mr. Briggs and Mr. Worley discussed the bid and deductive change
orders processes.
After discussion concluded, Mr. Zabell recommended that this item be pulled to
further vet the resolution related to the deductive change order and return it for
Council approval at the next meeting.
MISCELLANEOUS DISCUSSION
Mr. Zabell commended on the number of Public Works projects presented
during the meeting and commended staff for their ability to adapt to those
dynamic projects. He also commented on the pending federal funding, as
well as the funds earmarked once federal legislation is finalized. He noted
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the Tri -Cities HOMD Consortium funding of $700,000, which was
disbursed Benton Franklin Community Action Connections for
emergency/short-term tenant based rental program, including utility bill
assistance. Benton County Department of Human Services has $5M to
assist Benton and Franklin Counties residents for rental and utility
assistance.
Mr. Serrano expressed appreciation to Public Works staff for all the work
and programs they manage.
Mr. Alvarado announced upcoming 2021 Juneteenth event.
Mayor Martinez announced that he received his second COVID-19
vaccine and expressed appreciation to the staff running the vaccination
site. He encouraged everyone to follow the COVID-19 pandemic
guidelines and for those eligible, to get vaccinated. Lastly, he noted that
public schools are open again for in-person schooling and to drive safe
during the school day.
Mayor Pro Tem Barajas commented on the first in-person Pasco Police
Department Citizens Academy started recently. She also announced that
the 9-1-1 calls for police assistance within Pasco are responded to within
1 to 3 minutes.
ADJOURNMENT
There being no further business, the meeting was adjourned at 8:44 PM.
PASSED and APPROVED this day of W6a 20z/.
APPROVED:
Saul Martinez, Mayor
ATTEST:
Debra Barham, City Clerk
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