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HomeMy WebLinkAbout2021.05.04 PPFD Agenda PacketPasco Public Facilities District Board Building Regional Facilities through Community Partnerships  Documents will be provided with Agenda. AGENDA Tuesday, May 4, 2021 4:00 p.m. Pasco City Hall – Council Chambers INSTRUCTIONS TO ACCESS MEETING REMOTELY: Governor Inslee's Heathy Washington - Roadmap to Recovery, Phase 3 made in response to the COVID-19 emergency, currently allows for partial "in-person" meetings. Members of the public wishing to attend Pasco Public Facilities District Board meetings in-person will need to follow the Governor's protocol outlined in Proclamation No. 20-28.15. To listen to the meeting, access GoToMeeting from your computer, tablet or smartphone at https://global.gotomeeting.com/join/440094813 or via phone, call (646) 749-3112 and use access code 440- 094-813 I. Call to order and roll call II. Recognition of Visitors/Public Comments III. Approval of Minutes:  March 2, 2021, PPFD Minutes IV. Claims Approval:  First (1st) Quarter 2021 Expenses: $113,887.80 V. Financial Report:  First (1st) Quarter 1. Balance Sheet 2. Statement of Revenues, Expenditures and Changes in Fund Balance VI. Old Business:  Financial Analysis of Proposed Aquatic Facility – Zach Ratkai and Steve Nolen VII. New Business:  Election Timeline – Zach Ratkai VIII. Executive Session:  To Consider Acquisition of Real Estate Per RCW 42.30.110 (b) IX. Adjournment: March 2, 2021 PPFD Minutes Page - 1 PASCO PUBLIC FACILITIES DISTRICT BOARD MARCH 2, 2021 MEETING MINUTES Call to Order: Pasco Public Facilities District (PPFD) Board President Morrissette called the meeting to order at 4:03 PM remotely, via GoToMeeting. Roll Call: BOARD MEMBERS CAROLINE BOWDISH Board Member– Secretary/ Treasurer Present (Virtually) LEONARD DIETRICH Board Member Present - Arrived (Virtually) at 4:19 PM MARIE GILLESPIE Board Member – Vice President Present (Virtually) SPENCER JILEK Board Member Present (Virtually) MARK MORRISSETTE Board Member - President Present (In-Person) COUNCIL & STAFF ZACH RATKAI Admin. & Com. Services Director Present (In Person) DAVID MILNE City Council Liaison Present - Arrived (Virtually) at 4:03 PM CRAIG MALONEY City Council Liaison Present (In Person) ERIC FERGUSON City Attorney Present - Arrived (virtually) at 4:04 PM DAVE ZABELL City Manager Present - Arrived (in- person) at 4:03 PM ADAM LINCOLN Deputy City Manager Absent DEBBY BARHAM City Clerk Present (In Person) Approval of Minutes: Ms. Bowdish moved and Dr. Jilek seconded a motion to approve the minutes of the January 19, 2021, meeting. The motion carried unanimously. Mr. Milne arrived virtually at 4:03 PM. New Business: 1. Financial Analysis of Proposed Aquatic Facility Mr. Zabell noted that based on the last PPFD Board meeting, City staff enlisted the help from Mr. Steve Nolen, a former Finance Director and City Manager, to provide a third-party financial review of PPFD available funding for an aquatic facility. DRAFT March 2, 2021 PPFD Minutes Page - 2 Mr. Ratkai explained the methodology of Mr. Nolen’s Financial Analysis includi ng the areas and reports he reviewed through a PowerPoint presentation provided by Mr. Nolen. Discussion ensued regarding Sales Tax assumptions, the final Financial Analysis, Bond Counsel, purchase of the site (real estate), Ballard-King Study and the ability to combine all the elements into an understandable form that the PPFD Board can understand and relay to anyone on the street that may ask questions related to it. PPFD Board agreed that staff would provide the Financial Analysis report in the next few weeks so that the Board members may have an opportunity review the report. After the report is reviewed by the Board members, the PPFD Board will meet in a workshop to review the report as a collective and have the opportunity to ask questions and tweak the report. Next regular meeting was scheduled for April 20, 2021. Adjournment: There being no other business, the meeting adjourned at 5:10 PM. ________________________________ ________________________________ Mark Morrissette, President Debra Barham, Pasco City Clerk APPROVED this ___ day of ___________________, 2021 JE / CHECK Date Status Source Payee Name Transaction Amount Revenue 931.13.590.31.1311 PFD Sales 2021-0201 1/29/2021 JE Wa State Treasurer-Jan. 50,140.88 2021-0582 2/26/2021 JE Wa State Treasurer-Feb. 59,543.38 109,684.26 931.13.590.34.4527 2021-0909 1/1/2021 JE Pasco PFD 1,666.67 2021-0909 2/1/2021 JE Pasco PFD 1,666.67 2021-0909 3/1/2021 JE Pasco PFD 1,666.67 5,000.01 Total Revenue 114,684.27$ Expense 931.13.590.54.4530 Legal Services 2021-367 2/1/2021 Accounts Payable Kerr Law Group 220.50 2021-732 3/8/2021 Accounts Payable Kerr Law Group 22.50 243.00 931.13.590.54.4540 Organization Services 2021-367 2/12/2021 Accounts Payable Kennewick Public Facilities District-Jan 50,140.88 2021-522 2/26/2021 Accounts Payable Kennewick Public Facilities District-Feb 59,543.38 109,684.26 931.13.590.54.4541 Professional Services 2021-522 3/1/2021 Accounts Payable WA State Auditor's Office 113.10 113.10 931.13.590.54.4635 Insurance Premiums 2021-117 1/20/2020 JE Insurance Premiums 282.48 2021-117 2/20/2020 JE Insurance Premiums 282.48 2021-117 3/20/2020 JE Insurance Premiums 282.48 847.44 931.13.590.54.4900 I/F Admin Services 2021-1534 1/1/2021 JE City of Pasco 1,000.00 2021-1534 2/1/2021 JE City of Pasco 1,000.00 2021-1534 3/1/2021 JE City of Pasco 1,000.00 3,000.00 Total Expense 113,887.80$ CITY OF PASCO - PRODUCTION Payment Register From Payment Date: 1/1/2021 - To Payment Date: 3/31/2021 PFD Pasco Support ASSETS Cash (28,426)$ Sales Tax Receivable - Prepaid Insurance 2,542 TOTAL ASSETS (25,884) LIABILITIES Accounts Payable - TOTAL LIABILITIES - TOTAL NET ASSETS (25,884)$ PASCO PUBLIC FACILITIES DISTRICT BALANCE SHEET As of March 31, 2021 Annual Current YTD Variance % Received/ 2021 Period 2021 Budget / YTD Used Account Description Budget Acitivity Actual Actual Actual REVENUES Sales Tax 500,000$ 109,684$ 109,684$ 390,316$ 21.94% City of Pasco Grant 20,000 5,000 5,000 15,000 25.00% Interest Income 200 - 191 9 95.69% Total Revenues 520,200 114,684 114,876 405,324 22.08% EXPENDITURES Advertising/Publications 500 - - 500 0.00% Legal Services 1,200 243 1,142 58 95.17% Kennewick PFD 500,000 109,684 109,684 390,316 21.94% Professional Services 5,000 113 113 4,887 2.26% Insurance 3,150 847 822 2,328 26.10% Administrative Services 12,000 3,000 3,000 9,000 25.00% Total Expenditures 521,850 113,888 114,761 407,089 21.99% Net Change in Fund Balances (1,650) 796 114 (1,764) -6.93% Beginning Fund Balance, January 1 (29,680)(29,680)(29,680) (29,680) 0.00% Ending Fund Balance (31,330)$ (28,884)$ (29,566)$ (31,445)$ -0.36% As of March 31, 2021 PASCO PUBLIC FACILITIES DISTRICT STATEMENT OF REVENUES, EXPENDITURES & CHANGES IN FUND BALANCE