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Home My WebLink About04-19-16 Agenda PacketPasco Public Facilities District Building Regional Facilities through Community Partnerships April 19, 2016 4:00 p.m. Pasco City Hall - Conference Room #1 AGENDA I. Call to order and roll call II. Recognition of Visitors/Public Comments III. Approval of Minutes: * February 23, 2016 Special Meeting IV. Claims Approval: * 1st Quarter 2016: $109,198.44 V. Financial Report: * 1 st Quarter: • Statement of Revenues, Expenditures and Changes in Fund Balance • Balance Sheet VI. Reports from Committees: • Kennewick Convention Center Advisory Board VII. Old Business: VIII. New Business: • Ken Ballard, Ballard King • Board Meeting Schedule IX. Other Business: X. Adjournment (* indicates documents mailed with agenda) PUBLIC FACILITIES DISTRICT BOARD SPECIAL MEETING February 23, 2016 MINUTES Call To Order: The meeting was called to order at 4:00 p.m., by PFD President Morrissette, in Conference Room #1; due to public attendance the meeting was moved to the Council Chambers at Pasco City Hall. Roll Call: Board Members Present: Craig Maloney, Spence Jilek, Mark Morrissette, Leonard Dietrich (via teleconference) and Caroline Bowdish. Also Present: Dave Zabell, PFD Chief Administrative Officer, Stan Strebel, Deputy City Manager, Lee Kerr, Attorney, and Rick Terway, Director Administrative and Community Services. Approval of Minutes: It was motioned by Dr. Jilek, seconded by Mr. Craig Maloney, and carried to approve the minutes of the January 6, 2016 Regular Meeting. Reports from Committees: Mr. Maloney stated no report available as the Kennewick Convention Center Advisory Board had cancelled the meeting. Old Business: None New Business: Proposal for Feasibility Study/Concent Design/Cost Estimates for Aquatic Facility Mr. Strebel addressed the Proposal for Feasibility Study/Concept Design/Cost Estimates for Aquatic Facility by reviewing the revised Pasco Aquatic/Recreation Center Feasibility Study as prepared by Ballard*King and Associates, Barker, Rinker and Seacat Architecture and Water Technology Incorporated (WTI). It was noted that the initial proposal had been supplemented with additions for public participation and analysis of possible partnerships. PUBLIC FACILITIES DISTRICT BOARD Minutes — February 23, 2016 Page - 1 Recognition of Visitors/Public Comments: Janelle Klashke, Partner Life Quest Fitness Center in Pasco and general manager of Tri -City Court Club Aaron Johnson, non -disclose regarding the name of the development group he represented Fred LaMothe, Partner Life Quest Fitness Center in Pasco After discussion it was motioned by Mr. Maloney seconded by Mr. Dietrich and carried, by unanimous vote, to accept the Proposal for Feasibility Study/Concept Design/Cost Estimates for Aquatic Facility as provided in the sum of $39,500.00 Meering: Schedule (new day) Mr. Strebel stated that a change of staff meeting schedules has presented a conflict with the Pasco Public Facility District regular meeting schedule. He asked the board to discuss if a regular time, other than the third Wednesday of the first month of the quarter, could be considered. After discussion it was determined that either Tuesday or Thursday were potential meeting days for the Board members. Mr. Strebel stated his office would be in touch regarding a proposed revised meeting schedule, including public notification. Other Business None Adjournment: There being no other business, President Morrissette adjourned the meeting at 4:47 p.m. Mark Morrissette, President Debra L. Clark, PFD Secretary PUBLIC FACILITIES DISTRICT BOARD Minutes — February 23, 2016 Page - 2 931.13.590.34A527 PFD Pasco Support 2016-00000437 1/312016 JE CITY OF PASCO. PRODUCTION 931.13.590.34A527 PFD Pasco Support 2016-00000680 2292018 JE Payment Register JE City of Pasco 1,667.00 2016-00000041 2112016 From Payment Date: 0111120i6 • To Payment Date: 031318016 1,667.00 2018-00000041 3112016 JE City of Pasco Reconciled Transaction JE/CHECK Data Statue Date Source Payse Name Amount Revenue 109,801.04 931.13.59D.31.1311 PFD Sales 2016-00000273 1292016 JE We State Treasurer 32,413.17 2016-00000538 2/282016 JE We Slate Treasurer 38,165.87 2016-00000823 3/302016 JE We Scale Treasurer 3412683 931.13.590.34A527 PFD Pasco Support 2016-00000437 1/312016 JE 104,707.67 931.13.590.34A527 PFD Pasco Support 2016-00000680 2292018 JE 2016-00000041 1/1/2016 JE City of Pasco 1,667.00 2016-00000041 2112016 JE City of Paso 1,667.00 2018-00000041 3112016 JE City of Pasco 1,667.00 36.84 5,001.00 931.13.590.34A527 PFD Pasco Support 2016-00000437 1/312016 JE LGIP Intemst Distribution 19.95 2016-00000680 2292018 JE LGIP Interest Distribution 33.78 2016-00000996 2/292016 JE LGIP Interest Distribution 1.80 2016-00001046 3/312016 JE LGIP Interest Distribution 36.84 92.37 Total Revenue 109,801.04 OIL Account Number 931.13.590-54.4630 Legal Combined Services 2016-00000400 8/3/2015 AP KerrLew Group 300.00 2016-00000906 8/3/2015 AP Ken Law Group 150,40 /50,00 931.13.590.54.4540 Organization Services 205361 1/312016 Amounts Payable Kennewick Public Facilities District 32,413.17 205814 2/282018 Accounts Payable Kennewick Public Fadities District 38.165.87 206199 3/30/2016 Amounts Payable Kennewick Public Facilities District $4.128.63 104,707.87 931.13.590.54.4641 Advertising 449490 01116 1/1/2016 Accounts Payable Tri City Herald 39.55 449490 02/16 2/282016 Accounts Payable Tri City Herald 46.96 66.51 931.13.690.64,4541 Professional Services 16-14 1/1/2016 Accounts Payable Assoc Of Wa St Public Facilities Dist 200.00 200.00 Check Register Total 650.00 931.13.590.54.463S Maumee. Premiums & Claims 2018-00004021 1/312016 JE Amortize 2018 Prepaid Insurance 251.42 2016-00004021 2/282016 JE Amortize 2016 Prepaid Insurance 251.42 2016-00004021 313112D16 JE Amortize 2016 Prepaid Insurame 251.42 754.26 931.13.590.64.490011E Admin Sendc" 2016-DODD0022 1112016 JE Cityof Pasw 1,000.00 2016-00000023 2112016 JE City of Pasco 1,000.00 2016-00000024 3/12016 JE Cltyof P6sm 1,000.00 3,000.00 Total Expense 109,199,44 Pe9est 1 of 1 PASCO PUBLIC FACILITIES DISTRICT 2016 Operating Budget Revenues: 2016 Operating Budget Beginning Fund Balance $ 54,000 Sales Tax 370,000 Transfers In - City of Pasco (Interlocal Agreement) 20,000 Interest Income 100 Total Sources of Funds $ 444,100 Expenditures Legal Services $ 1,000 Professional Services 10,000 Advertising/Publications 1,000 Insurance 3,000 Kennewick PFD 370,000 Administrative Services 12,000 Total Expenditures 397,000 Ending Fund Balance 47,100 Total Uses of Funds $ 444,100 PASCO PUBLIC FACILITIES DISTRICT STATEMENT OF REVENUES, EXPENDITURES & CHANGES IN FUND BALANCE As of March 31st, 2016 Annual Current YTD Variance 2016 Period 2016 Budget / YTD Account Description Budget Acitivity Actual Actual REVENUES Sales Tax City of Pasco Grant Interest Income Total Revenues EXPENDITURES Advertising/Publications Legal Services Kennewick PFD Professional Services Insurance Administrative Services % Received/ Used Actual $ 370,000 104,708 $ 104,708 $ 265,292 28.30% 20,000 5,001 5,001 14,999 25.01% 100 92.37 92.37 8 92.37% 390,100 109,801 109,801 280,298.96 28.15% Ending Fund Balance $ 54,628 1,000 87 87 913 8.65% 1,000 450 450 550 45.00% 370,000 104,708 104,708 265,292 28.30% 10,000 200.00 200 9,800 2.00% 3,000 754 754 2,246 25.14% 12,000 3,000 3,000 9,000 25.00% Total Expenditures 397,000 109,198 109,198 287,801.56 27.51% Net Change in Fund Balances (6,900) 603 603 7,503 208.73% Beginning Fund Balance, January 1 54,000 54,026 54,026 (26) 100.05% Ending Fund Balance $ 54,628 $ (7,528) $ 47,100 $ 54,628 115.98% PASCO PUBLIC FACILITIES DISTRICT BALANCESHEET As of March 31st, 2016 ASSETS Cash $ 52,366 Sales Tax Receivable Prepaid Insurance 2,263 TOTAL ASSETS 54,628 LIABILITIES Accounts Payable TOTAL LIABILITIES TOTAL NET ASSETS $ 54,628