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Home My WebLink About4054 Resolution - PWRF CO NOs. 2-4 & 6 for IPSRESOLUTION NO. 4054 A RESOLUTION OF THE CITY OF PASCO, WASHINGTON, AUTHORIZING THE CITY MANAGER TO SIGN AND EXECUTE A SIXTH CHANGE ORDER TO THE CONSTRUCTION CONTRACT WITH APOLLO, INC. FOR THE PROCESS WATER REUSE FACILITY (PWRF) IRRIGATION PUMP STATION (IPS) PROJECT AND RATIFYING APPROVAL FOR PREVIOUS CHANGE ORDER NOS. 2,3 AND 4. WHEREAS, the City and Apollo, Inc. entered into a Construction Contract on 11/12/2019 to provide Improvements to the PWRF Irrigation Pump Station Project; and WHEREAS, the City and Apollo, Inc. has executed five Change Orders to the Construction Contract; and WHEREAS, Change Order No. I and No. 5 to the contract were authorized under the authority provided to the City Manager and Public Works Director; and WHEREAS, Change Orders No. 2, 3 and 4 require Council ratification to maintain consistency with Administrative Order No. 470 "Purchasing Policies and Procedures 2.0"; and WHEREAS, a corrective and preventative action plan is being developed to address proper processing practices for change order approvals; and WHEREAS, Change Order No. 6 in the amount of $54,660.85 exceeds the City Manager's authority and thus requires Council approval. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON: Section 1. The City Manager of the City of Pasco, Washington, is hereby authorized, empowered, and directed to sign and execute Change Order No. 6 a copy of which is attached hereto, and incorporated herein by this reference as Exhibit A, on behalf of the City of Pasco. Section 2. That Change Orders No. 2, 3 and 4 to Apollo, Inc. are hereby ratified by City Council. Resolution — Sixth Change Order Contract with Apollo - 1 PASSED by the City Council of the City of Pasco, Washington, this 19th day of April, 2021. Saul Martinez Mayor ATTEST: Debra Barham, CMC City Clerk Resolution — Sixth Change Order Contract with Apollo - 2 APPROVED AS TO FORM: Ke LLC City Attorney CITY OF PASCO PUBLIC WORKS DEPARTMENT CONTRACT CHANGE ORDER NO.6 Project No: CP7-SR-1 R-18-00 Project Title: Irrigation Pump Station Contractor: ADOIIO.Inc. Description of Change COP 008-012 Electrical Revisions EXHIBIT A Detail as Appropriate: COP 008: PUD required change ($8,415.21); COP 009: Rev. to pump emergency stop; ($16,119.04); COP 010: Additional breakers and power for slidegate ($16,781.92); COP 011: Relocate 125V circuit to CU -1 ($1,318.84); COP 012: Replace control wiring to pumps 1-3 ($7,976.89) Contract Bid Amount: SALES TAX @ 8.0%: Total: $ 7,452,422.00 $ 596,193.76 $ 8,048,615.76 PREVIOUS CHANGE ORDER CURRENT CHANGE ORDER Subtotal $ 503,461.64 Subtotal $ 50,611.90 Sales tax @ 8.0% $ 40,276.93 Sales tax @ 8.0% $ 4,048.95 Total $ 543,738.57 Total $ 54,660.85 Total Change Orders To Date $ 598,399.42 New Contract Amount $ 8,647,015.18 IS CONTRACT TIME AFFECTED BY THIS CHANGE ORDER Contract Time Prior to this Change Order ................................. Modification to Contract time by this Change Order .................... revised Total Contract Time .................................................... r—Y--ES-1 NO Additional 20 Days It is mutually agreed by both parties that this Change Order fully describes the change(s) that is (are) being made and that the compensation for this Change Order is full and complete and is the only compensation due or owing for this Change Order. Further, it is mutually agreed that this document will supplement the present Contract Documents and that the provisions of the previously executed Contract Documents shall apply to this Change Order. AGREED TO AND ACCEPTED: CONTRACTOR Date APPROVED: APPROVED: PROJECT MANAGER Date APPROVED: CONST. MANAGER Date CIP MANAGER Date PUBLIC WORKS Date DIRECTOR Memo To: Steve Worley, PE. Public Works Director oe From: Maria Serra, PE. CIP Manager Date: 4/7/2021 Re: PWRF Irrigation Pump Station (IPS) Change Order History Pasco A construction contact with Apollo Inc. for the construction of the PWRF Irrigation Pump Station (IPS) project was executed on 11. 12.2019 in the amount of $8,048,615.76. The following Change Orders were negotiated and routed for approval: Change Order No. 1: High Performance wetwell Coating: A protective coating of the wetwell was not included in the original specifications. A protective coating of the wetwell is required to maintain integrity of the concrete which is exposed to caustic conditions from the industrial wastewater. Amount of $171,135.42. Approved/Signed by City Manager. Change Order No. 2: Additional grading of 115 million gallon pond: With the new IPS the outflow (or low point) of the 115 million gallon pond needed to be changed from the east side of the pond to the southwest corner, closer to the new IPS. Due to a discrepancy in the as -built survey of the existing 115 million gallon pond, it was necessary to remove an additional significant amount of native material to accommodate the new low point. Amount of $176,952.58. Approved/Signed by City Manager. Change Order No. 3: Changes in boring: A new discharge pipe from the 115 million gallon pond to the IPS was designed to be installed via directional boring underneath the pond embankment to the inside bottom of the pond. A steel casing is required within the embankment and then the actual discharge (or carrier) pipe is installed through the casing. A change was necessary to decrease the steel casing diameter and change the carrier piping material from PVC to HDPE. This resolved a conflict between the 30" PVC piping being too large for installation in the specified steel casing. Amount of $236,966.74. Approved/Signed by City Manager. Page 1 of 2 Change Order No. 4: Replacement ballast tubes in the 115 million gallon pond: The installation of ballast tubes on the replaced liner area in the 115 million gallon pond was not included in the original bid. Ballast tubes are required in lined ponds to weigh down the liner. In this facility these ballast tubes are critical, since the ponds remain empty for extended periods of time. This change order added 1,300LF of ballast tubes installation. Amount of $63,177.27. Approved/Signed by City Manager. Change Order No. 5: Manhole value engineering concept: A value engineering concept during the construction was to delete a 72" manhole, reroute a 12" PVC and drop piping to the wetwell and install stubs with mechanical joint caps on the future manhole locations. This alternative layout preserves the design intent and allows maintenance operations to be performed, without the need for the deep 72" manholes structures as originally proposed. Amount of ($104,493.43). This Change Order was a credit. Approved/Signed by Public Works Director. Proposed Change Order No. 6: Electrical revisions: This Change Order (No.6) is for Electrical Revisions that are being required by Franklin PUD along with modifications to the electrical system associated with the pumps that was identified by Operations Staff (revision to the pump emergency stop button location, additional breakers and power for slide gate, relocate 125V circuit and replace control wiring to pumps). The cost of Change Order No. 6 is $54,660.85. Should Change Order No. 6 be approved, the total Construction Contract cost would increase to $8,647,015.18. The following table provides a summary of change orders and running total: Change Order No. Approval Date Amount Running Total 1 6/8/2020 171,135.42 171,135.42 2 8/21/2020 176,952.58 348,088.00 3 8/21/2020 _ 236,966.74 585,054.74 4 9_/8/2020 63,177.27 648,232.01 5 _ 11/30/2020 (104,493.43 543,738.58 6 ro osed 54,660.85 598,399.43 j As shown in the table above, Council Approval should have been sought for change orders 2 through 4. This procedural error was identified as Change Order No. 6 was being prepared. Council approval is needed for Change Order No. 6 along with ratification of change orders 2 through 4. A corrective and preventative action plan is being developed to prevent this procedural error from occurring in the future. Page 2 of 2