Loading...
HomeMy WebLinkAboutGerman Abarca La Liga Rd 36 Soccer Memo of Understanding2021 MEMORANDUM OF AGREEMENT ROAD 36 SOCCER COMPLEX - Adult Soccer League(s) - The City of Pasco has rented the four soccer fields at Road 36 for use of an adult soccer league for about 28 years. For the 2021 soccer season (April 241h - October 3rd), the fields are desired by various youth and adult leagues. In order to ensure the recreational opportunity for the several hundred soccer players and to avoid an improper monopoly of a public facility, the city has determined to divide the field playing time between the leagues for the 2021 season. To effect the city's decision, the parties to this agreement, German Abarca and the City of Pasco, agree to the following provisions for the 2021 adult soccer league season. 1. Official Communication: For any official written communication between the City of Pasco and the soccer league run by German Abarca (La Liga), the following Names and addresses will be used: German Abarca (La Liga) Address: 429 Canada Ct. Pasco, WA 99301 Phone number: 509-380-2950 Email: _eerrman.1020g1aa.icloud.com OR Alcan I aagmail.com City of Pasco Address: 525 N. Third Ave Pasco, WA 99301 Phone number: 509-545-3456 Email: kubalekb apasco-wa.gov 2. Certification of League Teams: a. La Liga will certify to the city recreation office, in writing, by 4:00 pm, Thursday, April 1 st, that it has at least 16 teams committed to play during the 2021 season. b. The certification of the 16 teams will include: 1) The Team Name, 2) The Name of the Coach/Captain, 3 The Coach/Captain's Phone Number, and 4 The Coach/Captain's Email if Possible. c. Failure to provide certification by the above stated date and time will render this agreement null and void, unless the offending league pays a $300 late fee at which point the deadline to certify the 16 committed teams will be extended until 4:00pm on Thursday, April 8th. If La Liga fails to meet the late certification deadline they will forfeit the $300 late fee and their right to use of the fields for the duration of the 2021 soccer season. d. FINAL TEAM LIST: After providing the certification of the minimum 16 teams, La Liga will then provide, to the city, a final list of teams playing in their league by 4:00pm Thursday, April 29d', 2021. The number of teams in the league will determine the hours assigned for game play each weekend. 3. Field Time: a. For League and Tournament play all four fields at the road 36 soccer complex will be rented as a whole and not on an individual field basis. b. La Liga will be assigned field time as follows (with % hour set up and cleanup time before and after): i. 16 Teams = 4 hours (All 4 Fields) — Sundays 9: 00am —1: 00pm ii. 17 — 24 Teams = 6 hours (All 4 Fields) — Saturdays 5:30 — 7:30pm & Sundays 9: 00am — 1: OOpm iii. 25 — 32 Teams = 8 hours (All 4 Fields) — Saturdays 5:30 — 7:30pm & Sundays 9: 00am — 3: 00pm c. Leagues must adhere to their assigned setup and breakdown times. Memorandum of Agreement — Rd 36 Soccer d. It is the responsibility of La Liga to notify the City of Pasco of the final number of teams in their league by Thursday, April 29t`, 2021 at 4:OOpm as outlined in section 2.d. above. If it is determined that La Liga has falsified their list of teams to gain access to additional field time, or is using the complex outside their allotted time, La Liga will be billed at a rate of $50/hour for each hour of unauthorized use. 4. Fees: a. Reservation Fees i. Reservation fees shall be as follows: 1. League of 16 teams: $192 per week (4 hours) 2. League of 17-24 teams: $260 per week (6 hours) 3. League of 25-32 teams: $330 per week (8 hours) ii. In general reservation fees shall be paid on a monthly basis and shall be due no later than 4:OOpm on the 20t' day of the preceding month (i.e. Fees for May are due by 4: 00pm on April 20r etc.). As there is only one available weekend in April, the first payment, for April's field use, will be due on Tuesday, April 13t', 2021, with the second payment for May's field use due on Tuesday, April 201h as outlined. 1. If payment is not received by the deadline, a $50 late fee will be charged. When the 20'' of the month falls on a weekend or Holiday, payment shall be due by 4:OOpm the next business day. iii. Reservation fees are day specific. If the fields are not used the paid fees are forfeited and cannot be transferred in whole or in part to a different day. iv. In the event one or more fields are not available on the date(s) previously reserved and the closure is approved by the city recreation office, the reservation fee(s) previously paid, for use of the respective date(s), shall be refunded to the respective league or transferred to a new date. b. Field Monitor/Supervisor Fee: i. A field Monitor is now required for all league and tournament rentals. The field monitor fee is $36 per weekend rental per league (League time split between Saturday evening and Sunday Morning shall be considered as a single rental). The field monitor will be onsite during the last 1.5 to 2 hours of the rental and during clean up. c. Field Painting Fees_ i. An initial Field setup and Painting fee of $500 will be paid by La Liga. The City Parks crew will then paint the soccer fields every other week throughout the season. ii. Extra Field Painting can be requested and will be billed to La Liga at a rate of $80 per field. 5. Insurance: a. La Liga shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the League's operation and use of the leased premises. The City shall be named as additional insured on La Liga's Commercial General Liability insurance policy. b. Minimum Amounts of Insurance. La Liga shall maintain the following insurance limits: i. Commercial General Liability insurance shall be written with limits no less than $1,000,000 each occurrence, $2,000,000 general aggregate. c. Other Insurance Provisions. The insurance policies are to contain, or be endorsed to contain, the following provisions for Commercial General Liability insurance: i. La Liga's insurance coverage shall be primary insurance with respect to the City. Any Insurance, self-insurance, or insurance pool coverage maintained by the City shall be excess of La Liga's insurance and shall not contribute with it. Memorandum of Agreement — Rd 36 Soccer 2 ii. La Liga's insurance shall be endorsed to state that coverage shall not be cancelled by either party, except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City. d. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of not less than ANII. e. Verification of Coverage. La Liga shall furnish the City with original certificates and a copy of the mandatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of La Liga. 6. Equipment and Maintenance Requirements: La Liga must... a. Provide its own nets b. Collect its own trash c. Follow all park rules as set forth in the specific rental contract. d. Clean the complex (all fields, spectator areas and parking areas) at the end of the reservation periods of each day (7:00 pm on Saturday; 1:00 pm on Sunday). e. Manage the use of the public parking areas during its reservation period to ensure exits/entrances are kept clear and emergency vehicle access is maintained. La Liga is prohibited from charging parking fees of any kind in and around the Rd. 36 soccer complex. If it is discovered that La Liga is charging parking fees this use agreement will be immediately terminated. 7. Vendors: Vendors are not permitted on the grounds or in the parking lot except as permitted individually by the City of Pasco recreation office. Any other vendors, as per city code, must remain at least 300 feet (Length of a football field) away from any and all entrances to the park. It is expected that German Abarca and La Liga's other field supervisors will help to enforce this rule. 8. Participant and Spectator Conduct: La Liga hereby promises to take all reasonable precautions to avoid fighting, assault, vandalism or other forms of violence while using the facility. La Liga is responsible for enforcing this rule among all participants and spectators, and all other facility users during their respective rental times. Failure to do so may result in the termination of this agreement by the city. 9. Trash Pick-up: As the renter of the facility it is La Liga's responsibility to ensure the fields are free from debris before they vacate the facility. Cleanliness of the facility will be verified by the field monitor. 10. Key: A key will be issued to La Liga to allow access to the trash dumpster during their respective rental times. It is La Liga's responsibility to ensure that the dumpster is locked securely before they leave the premises. 11. Portable Toilets: Portable toilets will be placed at the facility for use by participants and spectators during La Liga's specified rental times. The toilets will be placed on a regular service schedule. It is the responsibility of La Liga's director to inform the city if it appears a service date has been missed and the toilets need additional attention. 12. Use of Fields for Practice: The Road 36 Soccer Field Complex is a scheduled use facility. As such all use must be scheduled through the Recreation offices. If a team wishes to use Rd 36 Soccer Fields for practice then they must obtain a rental agreement and pay for use of the fields at the city recreation office. It is the duty of La Liga's director to communicate this to all teams within his league. Failure to do so could result in a breach of this agreement and result in the league forfeiting their use of the fields for the remainder of the season. Memorandum of Agreement — Rd 36 Soccer 3 13. Other Terms and Conditions: Apart from the terms listed above, La Liga hereby agrees to abide by and enforce all regular Pasco Playing Field Terms and Conditions, listed in Appendix A. randum of �7W Abarca Zach Ratkai, Pasco -ement accepted by: S Director Memorandum of Agreement — Rd 36 Soccer 4 - 2 q-2oZ( Date To- fzo-2- l Date APPENDIX A General Terms & Conditions for All Pasco Playing Fields 1. Signer of this contract assumes all responsibility for this event, including knowledge and adherence to all facility rules and regulations. To ensure a smooth event it is required that you inform other event planners, committee members, caterers, etc., of all applicable policies. Full disclosure of event setup, decorations & activities is required; failure to do so may result in a forfeiture of your deposit. 2. Reservation times are strictly adhered to. Please do not arrive earlier or stay later than your reservation time. Set up and clean up of your event must be within your reserved time. Initial 47 k 3. Groups are responsible for setting up, cleaning up, and leaving the facility a hey found it. This is a do-it-yourself facility; custodial service is not provided. Customer will be responsible for any damage to the premises as the result of licensee's use, over and above normal wear and tear. 4. Upon completion of the rental period, staff will inspect the premises. If there has been damage to the premises or if the cleanup obligations have not been met, the City may seek reimbursement as may be necessary to make repairs or accomplish the cleanup. 5. All rental requests must be made at least 10 business days or more in advance of the requested rental date. A facility supervisor might be required to host your rental, if so they must be secured before your rental can be finalized. Payment in full is due at time of reservation. 6. Alcoholic beverages and/or appearance of intoxication are not allowed at any City of Pasco Park. 7. Water balloons are not allowed in any City of Pasco Parks. 8. Gambling of any form is not allowed at City of Pasco Facilities or Parks. 9. Boisterous conduct and profane language shall not be permitted on City of Pasco premises. 10. All pets must be on a leash under 6 feet in length and owners must pick up after their animals. No pets allowed inside the Pasco Softball Complex. 11. Group size is subject to verification by on -site staff. 12. Use of live and/or amplified music (includes bull horns, boom boxes, etc.) is subject to written approval by the City of Pasco in advance (10 days prior notice is required), and may be subject to additional City permit requirements. 13. Children must be monitored at all times and renters are responsible for the conduct of their guests. Memorandum of Agreement — Rd 36 Soccer 14. No generators, inflatable jumping equipment, or any other special equipment rentals are allowed. Any exceptions must be requested in writing when rental request is made and written approval must be given by the City of Pasco. 15. The City of Pasco reserves the right to require a certificate of liability insurance naming the City of Pasco as additionally insured at the time and location of the event. This certificate must be attached to contract. 16. The City of Pasco reserves the right to cancel this reservation if it should conflict with a city program or if the facility becomes unavailable due to required maintenance. 17. Refund and cancellation policy: a. More than 30 days notice of cancellation 100% less a $10 processing fee. b. Less than 30 day notice before event date. No refund. c. All deposits if required will be returned for refunds and cancellations. Changes to rental policy: d. Any changes requested more than 7 business days in advance of the event date are subject to a $10 processing fee. e. No changes less than 7 business days prior to event date. n Initial 18. Disturbance of the grounds is prohibited. There is no staking, digging, rutting, or other means of disturbance allowed in any City of Pasco Park. 19. If when you arrive at the facility you have problems and need to speak with a city staff person you will need to call our office during working hours (Mon -Friday 8:00 am to 5:OOpm) after working hours you will need to call non- emergency dispatch at (509-628- 0333) and have them contact the Parks and Recreation on -call staff. 20. COVID-19 protocol. Due to the health issues associated with the current pandemic all field use that is governed and managed by the City of Pasco are required to follow guidelines as set by the Governor of Washington. Any phase that restricts or allows use will need to be adhered to. If these state COVID guidelines require the city to shut the fields down to public use, a full refund will be issued for any unused and previously paid rental time. Practices and games with and without spectators will also fall within this realm. 21. A copy of the organizations COVID-19 opening and operations plan will need to be submitted prior to any field use. Memorandum of Agreement — Rd 36 Soccer 6 La Liga 2021 COVID-19 Action Plan Social distancing/Main protocols: ➢ Will only be utilizing 3 out of the 4 fields to control the flow of people as well as maximize social distancing and minimize contact/risk. ➢ Facial coverings required for all coaches, volunteers and athletes at all times adhering to the face covering order presented by the state. This order will be kept on hand at every event. ➢ All the players will be separated by field and the areas originally dedicated to spectators will act as a buffer between the teams to limit contact from players that are not in the same party. ➢ No more than 75 people permitted at each field including players, coaches, referees and spectators, and we will only allow entrance in 3 out of the 4 gates ➢ All coaches, athletes, volunteers will be asked if they have the following symptoms at entrance, as provided by the CDC • Fever or chills • Cough • Shortness of breath or difficulty breathing • Fatigue • Muscle or body aches • Headache • New loss of taste or smell • Sore throat • Congestion or runny nose • Nausea or vomiting • Diarrhea ➢ No practice on the field, athletes will only be on field during scheduled matches Sanitation: ➢ Prior to entrance all athletes, coaches, and volunteers will be required to sanitize their hands and have their temperature checked and asked for symptoms ➢ They will not be allowed to shared objects, water bottles, uniforms, towels, or snacks ➢ We will have hand sanitizer that contains 60-95% alcohol content readily available. ➢ We will provide hand sanitizing stations at the facility entrance and player booth in the center of the facility where staff will be located. Cleaning: ➢ They will not be allowed to shared objects, water bottles, uniforms, towels, or snacks ➢ We will have hand sanitizer that contains 60-95% alcohol content readily available. ➢ We will provide hand sanitizing stations at the facility entrance and player booth in the center of the facility. ➢ Wipe down high touch high touch areas of portable restrooms between each scheduled game Records and Contact Tracing: ➢ We will keep a roster of every athlete, staff and volunteer present at each Game, this will include first and last name, date, team name and scheduled match. ➢ We will also keep a roster and seating chart of every game for 28 days after the match. 1. MR. United 2. Halcones 3. San Pedro 4. Atletico Nacional 5. Yoga Bonito 6. Pumas 7. Chelsea 8. Spoken United. 9. TC. United 10.Pachuca 11. Tire Town 12. Autlan 13. Galacticos 14. Elite 15. Morelia 16. DP. Fas 17. Pasco FC 18. Uruapan 19. Oaxaca 20. Uni6n 21. Necaxa 22. DVO. Michoacdn 23. 24, La Liga register teams President: Freddy (509) 212-9819 Vice president: German (509) 380-2950 Armando Leo Manuel Maynor Pee -wee Nico Leonardo Ray Damian Humberto Jesus Ysidro Leonardo Pat Issac Josue Jesus Esequiel Horacio Jose Pedro Isai 509-205-7032 509-318-3312 509-318-9004 509-521-7797 @facebook pee -wee 509-212-9795 509-537-7611 @facebook Ray Santana 509-430-8819 509-845-1594 509-430-6473 509-380-4208 509-537-4832 509-378-0146 509-619-4878 509-492-6421 509-539-6734 509-212-6530 509-948-2136 509-546-1650 509-302-1345 509-539-6034 ACORO® CERTIFICATE OF LIABILITY INSURANCE DATE (MM DD/YYri) 1 04/23/2021 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: HisCox Inc. P"o, R E,tl _ (888) 202-3007 xo 520 Madison Avenue E-MAIL ADDRESS: CAntadQhis(x)x.CAm 32nd Floor New York, NY 10022 INSURERS AFFORDING COVERAGE NAIC0 INSURERA: Hiscox Insurance Company Inc 10200 INSURED INSURER B: LA LIGA 4413 Vermilion Ln INSURER C: INSURER D: Pasco WA 99301 INSURER E NSURERF: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE J2==SUER POLICYNUMBER O PMIDDCDj YYY PLAID rf LIMITS A X COMMERCIAL GENERAL LIABILITY CLAIMS -MADE X OCCUR UDC-4813214-CGL-21 04/22/2021 04/22/2022 EACH OCCURRENCE $ 1,000,000 DAMAGE TRENTED PREMISES Ea..UmsnCe $ 100,000 MED EXP (Any one person) $ 5,000 PERSONAL &AOV INJURY $ 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: PRO- POLICY 1:1 JECT � LOC EC OTHER: GENERALAGGREGATE $ 2,000,000 X PRODUCTS - COMP/OP AGG $ S/T Gen. Agg. $ AUTOMOBILE LIABILITY ANY AUTO OWNED SCHEDULED AUTOS ONLY AUTOS HIRED NON-O"ED AUTOS ONLY AUTOS ONLY COMBINED SINGLE LIMIT Ea accitlem $ BODILY INJURY (Par person) $ BODILY INJURY (Per acdtHnt) $ PROPERTY DAMAGE Per eccitlem $ UMBRELLA LIAB EXCESS DAB OCCUR CLAIMS -MADE EACH OCCURRENCE $ AGGREGATE $ DED RETENTION$ $ WORKERS COMPENSATION AND EMPLOYERS' LIABILITY YIN ANYPROPRIETORJPARTNEPJEXECUTIVE ❑ OFFICER/MEMBER EXCLUDED't (Mantlatoty in NH) If yes, d =ibe under DESCRIPTION OF OPERATIONS belay N/A PER OTH- STATUTE ER E.L. EACH ACCIDENT $ E.L. DISEASE - EA EMPLOYEE $ E.L. DISEASE - POLICY LIMIT $ DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Atltlkfonal Remarks Schedule, maybe attached if more space is tequinea) THEMM$COSANAODMMLIN UREDFORLALMSUEOFOTYOFMSCOSOC®2COMTLEXRELMLOCA M36&AICiBJT,A CO3M"WFORTHEMISEASON. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE CITY OF PASCO THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. 525 N THIRD AVE AWHORILEDREPRESENTATWE PASCO WA, 99301 ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD