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HomeMy WebLinkAbout02.17.2021 - Inclusion, Diversity and Equity Commission - Meeting PacketAGENDA Inclusion, Diversity and Equity Commission 6:00 PM - Wednesday, February 17, 2021 GoToMeeting Listen-Only: (562) 247-8422 / Access Code: 209-132-883 1.CALL TO ORDER 2.ROLL CALL (a)Commissioners: Joel Nunn-Sparks, Maria Torres Mendoza, Jeffrey Robinson, Kyle Saltz, Naima Chambers Smith, Elouise Sparks, Carly Coburn. 3.APPROVAL OF MINUTES (a)MOTION: I move to approve the amended minutes from the December 16, 2020 meeting and, the minutes from the January 20, 2021 meeting. 4.COMMISSIONER REPORTS (a)Limit 2 minutes per commissioner (Not required) 5.STAFF REPORTS 6.UNFINISHED BUSINESS 7.NEW BUSINESS (a)City Council Presentation Discussion (b)Commission Discussion on Next Steps 8.MISCELLANEOUS DISCUSSION 9.ADJOURNMENT Page 1 of 1 MINUTES Inclusion, Diversity and Equity Commission 6:00 PM - Wednesday, December 16, 2020 GoToWebinar CALL TO ORDER The meeting was called to order at 6:03 p.m., by Jeffrey Robinson, Chairperson. ROLL CALL Present: Maria Torres Mendoza, Jeffrey Robinson, Kyle Saltz, Naima Chambers Smith, Elouise Sparks, Carly Coburn Absent: Joel Nunn-Sparks Staff Present: Angela Pashon Guests/Others: Lynn Carlson (Facilitator) APPROVAL OF MINUTES (a) Meeting Minutes Commissioner Chambers-Smith moved to approve the minutes from the November 18, 2020 meeting, Commissioner Coburn seconded. Motion passed unanimously. COMMISSIONER REPORTS Commissioner Robinson welcomed Carly Coburn to the commission. Commissioner Chambers-Smith announced the Tri Cities Diversity and Inclusion Council, HAPO, and Communities in Schools of Benton -Franklin will host a Martin Luther King Jr. Day service event in the parking lot of the Martin Luther King Center on January 18 to deliver food and supplies for homeless youth. If interested in participating contact Commissioner Chambers-Smith. Page 1 of 3DRAFT Commissioner Saltz met with local business leaders, sheriffs, legislators, and community leaders that supported opening up businesses. STAFF REPORTS (a) Balancing Your Role, Angela Pashon, Staff Liaison A reminder to not use commissioner position for personal gain. UNFINISHED BUSINESS (a) Updated Commission Work Plan, Angela Pashon, Staff Liaison Copy delivered to commission. NEW BUSINESS (a) Prioritization of Commission Work Plan, Commission Discussion Commission began prioritization with rubric provided by staff. Commissioner Robinson requested staff update rubric sheet with discussed items and send to commissioners to complete before the next meeting, all commissioners present agreed. MISCELLANEOUS DISCUSSION Commissioner Sparks requested that commissioners be on camera when possible. ADJOURNMENT There being no further business, the meeting was adjourned at 7:40 pm. PASSED AND APPROVED THIS ___ DAY OF ________, 20___ APPROVED: Page 2 of 3DRAFT Jeffrey Robinson Page 3 of 3DRAFT MINUTES Inclusion, Diversity and Equity Commission 6:00 PM - Wednesday, January 20, 2021 GoToWebinar CALL TO ORDER The meeting was called to order at 6:06 pm, by Jeffrey Robinson, Chairperson ROLL CALL Commissioners: Joel Nunn-Sparks, Jeffrey Robinson, Kyle Saltz, Naima Chambers-Smith, Elouise Sparks, Carly Coburn. Absent: Maria Torres Mendoza Staff Present: Angela Pashon, Dave Zabell, Adam Lincoln Other: Lynn Carlson (Facilitator) APPROVAL OF MINUTES Commissioner Saltz outlined concern for the detail included in meeting minutes, staff provided information on the type of minutes recorded. Commissioner Saltz motioned to amend the December 16, 2020 minutes to include the following under commissioner reports "Commissioner Saltz met with local business leaders, sheriffs, legislators, and community leaders that supported opening up businesses." Commissioner Coburn moved to postpone approval of minutes, Commissioner Chambers-Smith seconded. Motion passed. COMMISSIONER REPORTS Commissioner Robinson reported on interaction with City Page 1 of 2DRAFT Councilmembers on concerns regarding a proposed draft ordinance by Councilmember Serrano. STAFF REPORTS Jon Funfar, Communications Program Manager, provided presentation on City Communications. UNFINISHED BUSINESS Commission discussed items of large variance of work plan prioritization. Commissioner Sparks moved to approve the prioritization of the work plan, Commissioner Chambers-Smith seconded. Motion passed unanimously by roll call vote. NEW BUSINESS None. MISCELLANEOUS DISCUSSION Commissioner Saltz requested the commission discuss reopening of businesses to create equity for small businesses, the commission discussed and identified it was out of the scope of the commission. ADJOURNMENT There being no further business, the meeting was adjourned at 7:44 pm. PASSED AND APPROVED THIS ___ DAY OF _______, 20__ APPROVED: Jeffrey Robinson, Chairperson Page 2 of 2DRAFT GOAL OBJECTIVE TOTAL 3 D. Recommend opening trainings to be accessible to the community and local business owners looking to educate themselves on diversity, equity, and inclusion.12 3 C. Help the City of Pasco develop a strategic equity plan. 1. Recommend policies that increase recruitment and retention of a diverse city workforce. 2. Provide recommendations on further diversity, equity, and inclusion and anti-racism training to all city volunteers and staff to develop a culturally competent city government. 11 1 B. Create a portal on the City’s website and Facebook page. 1. Promote commission work products or events and share resources that can facilitate the mission. 10 2 A. Hold Inclusion, Diversity and Equity meetings in the community on a quarterly basis. 1. Provides forum outside of city hall to impart the mission and work plan and, for residents to share experiences and offer suggestions on inclusion, diversity and equity in Pasco city government. 2. Integrate a different cultural component (food, performance, presentation) to each meeting. 3. Establish a questionnaire consistent with other city survey instruments. 4. Solicit feedback about city government and Pasco. 5. Rotate among council districts. 10 2 A. Improve engagement with the City. 1. Identify language, technology, and other barriers to accessibility to City Council meetings by making appropriate recommendations to City Council. 2. Assure that residency status is not a deterrent to engagement. 10 2 C. Recommend ways to increase diversity in city campaigns and marketing tools to reflect the current community demographics as well as the desired growth. 1. Provides an opportunity to use non-verbal tools to promote inclusivity and combat exclusivity. 10 2 B. Improve educational campaigns. 1. Recommend ways to increase diversity in city campaigns and marketing tools to reflect current community demographics as well as the desired growth. 10 1 C. Support and promote diverse cultural and heritage events in Pasco. 1. Promotes community engagement and inclusivity. 2. IDEC will facilitate providing survey instruments and suggestion forum to the community, especially when translated to other languages, to help gather data from the community. 3. Impart information on city programs and services by engaging all media to feature efforts and increase participation. 4. Identify and partner with existing organizations and their events. 9 3 A. Introduce evaluation/assessment tools. 1. Increase accountability of commissions, departments, and activities. i. Periodically assign commission liaisons to observe and monitor City boards, commissions and advisory committees for recommendations to enhance inclusivity, diversity and equity. 8 3 B. Introduce annual inclusion audit and score card. 1. Rate inclusivity, diversity and equity of City-sponsored activities, employment, and contracting. 2. Report to Administration and City Council with results and recommendations. 8 1 A. Work in conjunction with the Pasco School Board to create an Inclusivity Commission (IC) youth subcommittee for middle and high school students. 1. Provides opportunity and forum for youth advisement on what their needs and ideas to improve inclusion, diversity and equity in city government and the Pasco community. 7