HomeMy WebLinkAbout01.20.2021 - Inclusion, Diversity and Equity Commission - Meeting Packet
AGENDA
Inclusion, Diversity and Equity Commission
6:00 PM - Wednesday, January 20, 2021
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1. CALL TO ORDER
2. ROLL CALL
(a) Commissioners: Joel Nunn-Sparks, Maria Torres Mendoza,
Jeffrey Robinson, Kyle Saltz, Naima Chambers-Smith, Elouise
Sparks, Carly Coburn.
3. APPROVAL OF MINUTES
(a) MOTION: I move to approve the minutes from the December 16,
2020 meeting.
4. COMMISSIONER REPORTS
(a) Limit 2 minutes per commissioner (Not required)
5. STAFF REPORTS
(a) City Communications, Jon Funfar - Communications Program
Manager
6. UNFINISHED BUSINESS
(a) Prioritization of Commission Work Plan
7. NEW BUSINESS
8. MISCELLANEOUS DISCUSSION
9. ADJOURNMENT
Page 1 of 1
MINUTES
Inclusion, Diversity and Equity Commission
6:00 PM - Wednesday, December 16, 2020
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CALL TO ORDER
The meeting was called to order at 6:03 p.m., by Jeffrey Robinson,
Chairperson.
ROLL CALL
Present: Maria Torres Mendoza, Jeffrey Robinson, Kyle Saltz, Naima
Chambers Smith, Elouise Sparks, Carly Coburn
Absent: Joel Nunn-Sparks
Staff Present: Angela Pashon, Staff Liaison
Guests/Others: Lynn Carlson, Facilitator
APPROVAL OF MINUTES
(a) Meeting Minutes
Commissioner Chambers-Smith moved to approve the minutes from the
November 18, 2020 meeting, Commissioner Coburn seconded. Motion passed
unanimously.
COMMISSIONER REPORTS
Commissioner Robinson welcomed Carly Coburn to the commission.
Commissioner Chambers-Smith announced the Tri Cities Diversity and
Inclusion Council, HAPO, and Communities in Schools of Benton -Franklin will
host a Martin Luther King Jr. Day service event in the parking lot of the Martin
Luther King Center on January 18 to deliver food and supplies for homeless
youth. If interested in participating contact Commissioner Chambers-Smith.
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STAFF REPORTS
(a) Balancing Your Role, Angela Pashon, Staff Liaison
A reminder to not use commissioner position for personal gain.
UNFINISHED BUSINESS
(a) Updated Commission Work Plan, Angela Pashon, Staff Liaison
Copy delivered to commission.
NEW BUSINESS
(a) Prioritization of Commission Work Plan, Commission Discussion
Commission began prioritization with rubric provided by staff. Commissioner
Robinson requested staff update rubric sheet with discussed items and send to
commissioners to complete before the next meeting, all commissioners present
agreed.
MISCELLANEOUS DISCUSSION
Commissioner Sparks requested that commissioners be on camera when
possible.
ADJOURNMENT
There being no further business, the meeting was adjourned at 7:40 pm.
PASSED AND APPROVED THIS ___ DAY OF ________, 20___
APPROVED:
Jeffrey Robinson
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GOAL OBJECTIVE
URGENCY
3 = Right Now
2 = Near Term
1 = 12+ months
COMMUNITY IMPACT
3 = High
2 = Moderate
1 = Low
LEVEL OF RESOURCES
(staff or commission
time, planning, etc.)
3 = Minimal
(Recommendation Only)
2 = Moderate &
Ongoing
1 = Extensive & Ongoing
FEASIBILITY/
SUSTAINABILITY
3 = High
2 = Moderate
1 = Low TOTAL
1 A. Work in conjunction with the Pasco School Board to create an Inclusivity
Commission (IC) youth subcommittee for middle and high school students.
1. Provides opportunity and forum for youth advisement on what their needs and
ideas to improve inclusion,diversity and equity in city government and the Pasco
community.
1 3 1 2
7
1 B. Create a portal on the City’s website and Facebook page.
1. Promote commission work products or events and share resources that can
facilitate the mission.
3 3 2 2
10
1 C. Support and promote diverse cultural and heritage events in Pasco.
1. Promotes community engagement and inclusivity.
2. IDEC will facilitate providing survey instruments and suggestion forum to the
community, especially when translated to other languages, to help gather data from
the community.
3. Impart information on city programs and services by engaging all media to
feature efforts and increase participation.
4. Identify and partner with existing organizations and their events.
3 3 1 2
9
2 A. Hold Inclusion, Diversity and Equity meetings in the community on a quarterly
basis.
1. Provides forum outside of city hall to impart the mission and work plan and, for
residents to share experiences and offer suggestions on inclusion, diversity and
equity in Pasco city government.
2. Integrate a different cultural component (food, performance, presentation) to
each meeting.
3. Establish a questionnaire consistent with other city survey instruments.
4. Solicit feedback about city government and Pasco.
5. Rotate among council districts.
3 2.67
Naima - 3
Elouise - 2
Joel - 3
1.67
Naima - 1
Elouise - 2
Joel - 2
1.67
Naima - 2
Elouise - 1
Joel - 2 9.01
2 A. Improve engagement with the City.
1. Identify language, technology, and other barriers to accessibility to City Council
meetings by making appropriate recommendations to City Council.
2. Assure that residency status is not a deterrent to engagement.
2.33
Naima - 3
Elouise - 2
Joel - 2
3 2.67
Naima - 3
Elouise - 2
Joel - 3
1.67
Naima - 2
Elouise - 2
Joel - 1
9.67
2 B. Improve educational campaigns.
1. Recommend ways to increase diversity in city campaigns and marketing tools to
reflect current community demographics as well as the desired growth.
2.33
Naima - 3
Elouise - 2
Joel - 3
3 2 2
9.33
2 C. Recommend ways to increase diversity in city campaigns and marketing
tools to reflect the current community demographics as well as the desired growth.
1. Provides an opportunity to use non-verbal tools to promote inclusivity and
combat exclusivity.
2.67
Naima - 3
Elouise - 2
Joel - 3
3 2.33
Naima - 3
Elouise - 2
Joel - 2
2
10
3 A. Introduce evaluation/assessment tools.
1. Increase accountability of commissions, departments, and activities.
i. Periodically assign commission liaisons to observe and monitor City boards,
commissions and advisory committees for recommendations to enhance inclusivity,
diversity and equity.
2
Naima - 3
Elouise - 2
Joel - 1
3 1.67
Naima - 1
Elouise - 2
Joel - 2
1.67
Naima - 2
Elouise - 1
Joel - 2
8.34
3 B. Introduce annual inclusion audit and score card.
1. Rate inclusivity, diversity and equity of City-sponsored activities, employment,
and contracting.
2. Report to Administration and City Council with results and recommendations.
2
Naima - 3
Elouise - 2
Joel - 1
2 2 1.67
Naima -
Elouise - 2
Joel - 3
7.67
3 C. Help the City of Pasco develop a strategic equity plan.
1. Recommend policies that increase recruitment and retention of a diverse city
workforce.
2. Provide recommendations on further diversity, equity, and inclusion and anti-
racism training to all city volunteers and staff to develop a culturally competent city
government.
2.33
Naima - 3
Elouise - 3
Joel - 1
3 2.33
Naima - 3
Elouise - 2
Joel - 2
2.33
Naima - 3
Elouise - 1
Joel - 3
9.99
3 D. Recommend opening trainings to be accessible to the community and local
business owners looking to educate themselves on diversity, equity, and inclusion.
2
Naima - 3
Elouise - 1
Joel - 2
2.33
Naima - 3
Elouise - 1
Joel - 3
2.67
Naima - 3
Elouise - 3
Joel - 2
2
Naima - 3
Elouise - 1
Joel -
9