Loading...
HomeMy WebLinkAbout2020.12.07 Council MinutesMINUTES Remote Regular Meeting 6:00 PM - Monday, December 7, 2020 GoToWebinar REMOTE MEETING INSTRUCTIONS City 0j. Ty'iSc Washington Governor Inslee's Proclamation No. 20-28.11, made in response to the COVID- 19 emergency, continued to prohibit members of the public from attending City meetings in-person but required agencies to provide options for the public to participate in remotely. To best comply, the City asked all members of the public that would like to comment regarding items on the agenda to fill out a form via the City's website ( ww.pasco-wa.gov/publiccomment). As of 4:00 p.m. on Monday, December 7, 2020, zero (0) requests to speak were received. CALL TO ORDER The meeting was called to order at 6:00 PM by Saul Martinez, Mayor. ROLL CALL Councilmembers present: Ruben Alvarado (arrived at 6:55 PM), Craig Maloney, Saul Martinez, David Milne, Zahra Roach. Councilmembers absent: Blanche Barajas. Staff present: Dave Zabell, City Manager; Adam Lincoln, Deputy City Manager; Colleen Chapin, Human Resources Director; Craig Briggs, Acting City Attorney; Bob Gear, Fire Chief; Zach Ratkai, Administrative & Community Services Director; Ken Roske, Police Chief; Richa Sigdel, Finance Director; Rick White, Community & Economic Development Director; Steve Worley, Public Works Director; and Debby Barham, City Clerk. The meeting was opened with the Pledge of Allegiance. CONSENT AGENDA Approval of Meeting Minutes Page 1 of 8 To approve the minutes of the Pasco City Council Remote Workshop Meeting and Remote Regular Meeting held on November 16, 2020, Remote Special Meeting and Remote Workshop held on November 23, 2020. Bills and Communications To approve claims in the total amount of $5,179,271.14 ($4,051,638.31 in Check Nos. 238530-238962; $316,907.92 in Electronic Transfer Nos. 829959-830013, 830018-830039, 830051-830090, 830092, 830095- 830132, 830135-830178; $15,853.29 in Check Nos. 53474-53495; $791,581.08 in Electronic Transfer Nos. 30154751-30155264; $3,290.54 in Electronic Transfer No. 731). Ordinance - PMC Amendment Section 3.15.010 - TPA Rate Change To approve Ordinance No. 4507, authorizing a change in special lodging assessment to three dollars per night and, further, authorize publication by summary only. Renewal Agreement with Visit Tri -Cities for the Promotion of Tourism Management To approve the Renewal Agreement with Visit Tri -Cities for the management of the Promotion of Tourism and, further, authorize the City Manager to execute the agreement. Resolution - Ratify Emergency Order Related to COVID-19 To approve Resolution No. 4016, ratifying Emergency Order 2020- 001.1, relating to extending temporary sign usage within the Pasco Municipal Code. December 2020 Council Meeting Cancellations To approve the cancellation of the December 14 and 28 Council Workshop Meetings and December 21 Council Regular Meeting. Inclusion, Diversity & Equity Commission Appointment To confirm the Mayor's appointment of Carly Coburn to the Inclusion, Diversity & Equity Commission to Position No. 7 with a term ending on December 31, 2021. General Fund Monthly Report - October 2020 Informational Item only - no action needed. Resolution - Segregation of Local Improvement District (LID) Page 2 of 8 Assessment To approve Resolution No. 4017, relating to Local Improvement District No. 150; providing for the segregation of assessments for certain parcels consistent with RCW 35.44.410; and, ratifying and confirming prior acts. MOTION: Mr. Maloney moved to approve the Consent Agenda as read. Mr. Serrano seconded. Motion carried unanimously by Roll Call vote. REPORTS FROM COMMITTEES AND/OR OFFICERS Verbal Reports from Councilmembers Mayor Martinez announced that he recently met with three legislative officials and the City's lobbyist, Briahna Murray, to discuss the City of Pasco's 2021 Legislative Priorities. He also commented on a video he participated in with other local officials addressing the need for the Governor Inslee to loosen restrictions on indoor dining in Benton and Franklin Counties HEARINGS AND COUNCIL ACTION ON ORDINANCES AND RESOLUTIONS RELATING THERETO Ordinances - 2019-2020 Budget Supplement Ms. Sigdel provided a brief overview of the two proposed budgets' supplements. Mayor Martinez declared the Public Hearing open to consider the proposed 2019-2020 Operating and Capital Projects Budgets' Supplements. Following three calls for comments, and there being none, Mayor Martinez declared the Public Hearing closed. MOTION: Mr. Maloney moved to adopt Ordinance No. 4508, amending the 2019-2020 Biennial Operating Budget of the City of Pasco by providing supplement thereto; by appropriating revenue received in excess of estimated revenues for the current year and by providing transfers and adjustment authority and, further, authorize publication by summary only. Ms. Roach seconded. Motion carried unanimously. Mr. Serrano asked a question regarding the school impact fees and Ms. Sigdel provided an explanation. MOTION: Mr. Maloney moved to adopt Ordinance No. 4509, amending the 2019-2020 Biennial Capital Budget of the City of Pasco by providing supplement thereto; and, further, authorize publication by summary only. Ms. Roach seconded. Motion carried unanimously. Page 3 of 8 Ordinances - 2021-2022 Operating & Capital Projects' Budgets - Second Readings and Passage Ms. Sigdel announced there were no changes since they were presented at previous meetings. Mayor Martinez declared the Public Hearing open to consider the proposed 2021-2022 Operating and Capital Projects' Budgets second readings and passage. Following three calls for comments, and there being none, Mayor Martinez declared the Public Hearing closed. MOTION: Mr. Maloney moved for the second reading and adoption of Ordinance No. 4503, for consideration of the City of Pasco Biennial Operating Budget for 2021-2022 and, further, authorize publication by summary only. Mr. Milne seconded. Motion carried unanimously. MOTION: Mr. Maloney moved for the second reading and adoption of Ordinance No. 4504, for consideration of the City of Pasco Biennial Capital Projects Budget for the Year 2021-2022 and, further, authorize publication by summary only. Mr. Serrano seconded. Motion carried unanimously. ORDINANCES AND RESOLUTIONS NOT RELATING TO HEARINGS Ordinances - Administrative/Professional and Management Wage and Salary Plans Mr. Zabell introduced the proposed 2021 Wage and Salary Plans for the non represented staff (administrative/professional) and management staff, which included a 1.5% COLA, as well as a one -percent (1%) City contribution to the employees 457 deferral plan. Ms. Chapin shared stories of staff exiting the City of Pasco, as well as the City not securing new staff was in large part due to lack of a City contribution to the employees 457 deferral plan. Mr. Maloney and Mayor Martinez expressed support for the proposed increases and addition to the City's contribution to the employees 457 deferral plan. MOTION: Mr. Maloney moved to adopt Ordinance No. 4510, providing for certain adjustments in the Administrative/Professional, Exempt and Non -Exempt wage plan beginning January 10, 2021 (1 st full pay period of 2021) and, further, authorize publication by summary only. Ms. Roach seconded. Motion carried unanimously. Page 4 of 8 MOTION: Mr. Maloney moved to adopt Ordinance No. 4511, providing for certain adjustments in the Management salary plan beginning January 10, 2021 (1st full pay period of 2021) and, further, authorize publication by summary only. Mr. Milne seconded. Motion carried unanimously. Resolutions - Extending Interfund and Intrafund Loans Ms. Sigdel explained the purpose of extending an interfund loan, as well as an intrafund loan. Ms. Roach asked if there was any chance that the grants will not be received and Mr. Worley confirmed that the City is on line for receiving the grants; however, there is no guarantee. MOTION: Mr. Maloney moved to approve Resolution No. 4018, authorizing the extension of interfund loan repayment from the General Fund to the City's Marina Fund and allowing all necessary budget adjustments. Mr. Serrano seconded. Motion carried unanimously. MOTION: Mr. Maloney moved to approve Resolution No. 4019, authorizing the extension of intrafund loan repayment from the Water Utility to the Process Water Reuse Facility Utility and allowing all necessary budget adjustments. Ms. Roach seconded. Motion carried unanimously. Resolution - Bid Award for the Northwest Area Sewer LID Project Mr. Worley introduced Ms. Serra who provided a brief overview of bid opening and bid award to Big D's Construction of Tri -Cities, Inc. Mr. Serrano asked if there will be many change orders with bidder due to the low bid. Ms. Serra noted the array of considerations that staff reviewed. MOTION: Mr. Maloney moved to approve Resolution No. 4020, awarding the Northwest Area Sewer LID No. 151 project to Big D's Construction of Tri -Cities, Inc., of Pasco, Washington in the amount of $1,726,860.55, including Washington State Sales Tax, and further authorize the City Manager to execute the contract documents. Ms. Roach seconded. Motion carried unanimously. Resolution - COVID-19 Response Mr. Zabell listed a number of actions that Council and the City have taken to date in response to the COVID-19 pandemic. He noted that the City and its residents and businesses transitioned from reactive responses to strategic planning over the past several months. Lastly, Page 5 of 8 Mr. Zabell referenced the seven principles contained in the proposed resolution affirming Council's statement in response to COVID-19. Council discussion ensued regarding the COVID-19 pandemic and how the City has responded to it, as well as how to continue to assist the community during this on-going crisis. Mr. Alvarado arrived to the meeting at 6:55 PM. MOTION: Mr. Maloney moved to approve Resolution No. 4021, declaring City Council statement on COVID-19 response. Mr. Serrano seconded. Motion carried unanimously. UNFINISHED BUSINESS Ordinance - Amend PMC 6.05.010 Definitions - Potentially Dangerous Animal Mr. Ratkai provided a brief report related to the proposed amendments to Section 6.05.010 of the Pasco Municipal Code. Council and staff briefly discussed the proposed amendments. MOTION: Mr. Maloney moved to adopt Ordinance No. 4512, amending the Pasco Municipal Code, Section 6.05.010, Definition of Terms, and, further, authorize publication by summary only. Mr. Milne seconded. Motion carried unanimously. NEW BUSINESS 2021-2022 Collective Bargaining Agreement with International Association of Firefighters (IAFF), Local No. 1433 Mr. Zabell introduced the proposed 2021-2022 Collective Bargaining Agreement with the International Association of Firefighters (IAFF), Local No. 1433. Ms. Chapin provided details of negotiations. Council briefly discussed the proposed Collective Bargaining Agreement with IAFF, Local No. 1433. MOTION: Mr. Maloney moved to approve the Collective Bargaining Agreement with the IAFF, Local No. 1433, for years 2021 - 2022 and, further, authorize the City Manager to execute the agreement. Mr. Alvarado seconded. Motion carried unanimously. Personal Services Agreement for Animal Control Services Page 6 of 8 Mr. Ratkai reported that the current Animal Control and Animal Shelter Management Services will not be renewing their contract, which expires December 31, 2020. Three (3) bids were received and reviewed by the Animal Control Authority and staff is recommending that Neo's Nation be awarded the new personal services agreement. Mr. Maloney asked is there anything within the contract that has caused the current contractor from not renewing the Animal Control Services. Mr. Ratkai stated that there was nothing within the contract that he was aware of that caused the current contractor to not renew their contract. MOTION: Mr. Maloney moved to approve Personal Services Agreement with Neo's Nation for professional animal control and shelter management services and further, authorize the City Manager to execute the agreement subject to modifications. Ms. Roach seconded. Motion carried unanimously. Professional Services Agreement - PACE Engineering, Columbia East Pump Station and Force Main - Amendment No. 5 Mr. Worley provided an overview of the proposed amendment No. 5 to the PACE Engineering contract for the Columbia East Pump Station and Force Main project. MOTION: Mr. Maloney moved to approve Amendment No. 5 for the Professional Services Agreement with PACE Engineering for the Columbia East Force Main and Lift Station Project, and further, authorize the City Manager to execute the agreement. Ms. Raoch seconded. Motion carried unanimously. MISCELLANEOUS DISCUSSION Mr. Zabell expressed appreciation to Council for starting the meeting an hour early. Mr. Zabell reflected on the past year amidst the unforeseen COVID-19 pandemic. December 7 and Pearl Harbor - millions died and yet humanity survived and Pasco will get through the COVID-19 pandemic. Lastly, Mr. Zabell thanked Council for their leadership during this challenging year. Mr. Maloney expressed appreciation to Council, staff and Pasco's residents through the year. Mr. Milne also expressed appreciation to staff and Council and looks forward to the time when Council can meet in-person again. Mr. Alvarado expressed appreciation to Council and specifically Mayor Martinez while dealing with recent passing of his parent. He wished all a Page 7 of 8 Merry Christmas and Happy New Year. Ms. Roach expressed sympathy to Mr. Alvarado for his loss and she commented on the recent loss of a family member to COVID-19. She then reflected on the past year when she started on Council and all that has transpired since then. Mr. Serrano noted that 2020 has been a challenging year and reminded the community that Council is available and willing to listen to its residents. Mayor Martinez commented on the significance that COVID-19 has had on the community, the nation and the entire world. He compared the current situation with the turn of the century pandemic. He expressed pride related to the respect that the City of Pasco residents, businesses and City staff displayed on how they have handled the various difficulties during this year with grace and caring. ADJOURNMENT There being no further business, the meeting was adjourned at 7:50 PM. PASSED and APPROVED this —4* day of januoKN-, 2021. t APPROVED: Saul Martinez, Mayor ATTEST: G ��C h� Debra Barham, City Clerk Page 8 of 8