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HomeMy WebLinkAboutPACE Engineers, Inc - Columbia East Lift Station & Forcemain - PSA Amendment No. 5 CP9-SR-2A-17-01AMENDMENT NUMBER 5 to PROFESSIONAL SERVICES AGREEMENT 17003 - COLUMBIA EAST LIFT STATION AND FORCEMAIN PROJECT CONTRACT # CP9-SR-2A-17-01 WHEREAS, the City and PACE Engineers, Inc. entered into a Professional Services Agreement on 5/31/2018 to provide engineering services with respect to the Columbia East Lift Station and Force Main Project. WHEREAS, the City and PACE Engineers, Inc. entered into the first Amendment to the Professional Services Contract No. CP -9 -SR -2A-17-01 on 12/15/2018 to add construction management services (scope & fee), and additional time of performance; WHEREAS, the City and PACE Engineers, Inc. entered into the second Amendment to the Professional Services Contract No. CP -9 -SR -2A-17-01 on 4/22/2019 to add additional design engineering and additional construction management support (scope and fee); WHEREAS, the City and PACE Engineers, Inc. entered into the third Amendment to the Professional Services Contract No. CP -9 -SR -2A-17-01 on 8/19/2019 to add additional design engineering (scope & fee) and additional time of performance; WHEREAS, the City and PACE Engineers, Inc. entered into the fourth Amendment to the Professional Services Contract No. CP -9 -SR -2A-17-01 on 5/19/2020 to add additional design engineering and construction engineering (scope and fee); NOW, THEREFORE, this agreement is amended to allow PACE Engineers, Inc. to provide additional engineering services (scope & fee) as described within Exhibit A & B. Scone of Work: Please see Exhibit A. 2. Fee: The compensation for this amendment is based on a Tine and Materials Basis is not to exceed the amount of $108,657.00 for a total contract amount of $858,765.13. Refer to Exhibit B for the breakdown of hours. Time of performance: The services within this amendment shall be complete for the project on or before 12/31/2021. Amendment No. 5 to Professional Services Agreement PACE Engineers, Inc. 17003 - Columbia East Lift Station and Force Main Project Page 1 DATED THIS DAY OF , 2020. CITY OF PASCO: PA ENGINE RS, INC.. Dave Zabell, City ger R in D. Ne son. P.E., Senior Principal Engineer Amendment No. 5 to Professional Services Agreement Page 2 PACE Engineers, Inc. 17003 - Columbia East Lift Station and Force Main Project City of Pasco Columbia East Forcemain Modifications Job # 18424 - Amendment #5 November 30. 2020 Project Understanding The City of Pasco is seeking additional funding from Economic Development Administration (EDA) to assist with the financing of the Columbia East Forcemain project. This amendment will provide the professional engineering necessary to revise the current forcemain final design documents to include a second parallel 20 inch outside diameter (16.146 inch inside diameter) HDPE DR 11 pipeline from the new Columbia East pump station approximately five miles north to Foster Wells Road. The original design report called for two parallel forcemains to provide redundancy for maintenance and future capacity for receiving additional processors' agricultural wastewater. Preliminary plans were prepared depicting this alignment for the purpose of developing utility easement documents for acquisition. The design of the forcemain did not progress past this early stage of development. Upon review of the rough order of magnitude cost estimate, the City determined that insufficient funding was available to construct both pipelines. Thus, PACE was instructed to revise the preliminary plans to a single pipeline concept and complete final engineering to bid ready PS&E. This bid ready PS&E for the single pipeline concept was submitted to the City in August 2020. EDA has confirmed the City's eligibility for additional funding for this project to assist with financing the original dual forcemain concept. This is a competitive funding opportunity; however, the City feels confident that the likelihood of their success is probable. Therefore, the City has requested the following scope of work and budget to prepare bid ready PS&E for the dual forcemain concept. Schedule The City has determined the need for the forcemain construction completed by June 30, 2021. Striving to meet this expectation, an accelerated deadline for completion of the design phase is December 30, 2020. Bid advertisement and contract award is tentatively scheduled for January 2021. The target for start of construction is mid to late February. Assumptions The following assumptions help to determine the scope of work and level of effort to complete the final deliverables. 1. No additional topographic survey or mapping is needed. 2. No additional environmental documentation or permitting is required. 3. The SEPA checklist will NOT need to be revised to include the second parallel pipeline and appurtenances. 4. PACE will not be required to provide public out -reach or attend any open house meetings with stakeholders. 5. This scope of work does not include utility right of way or easement acquisition. All utility easement acquisition has been accomplished for the dual pipeline alignment. 6. The dual forcemain alignment will commence from the point of connection at the Columbia East pump station, adjacent to Commerce Avenue, and travel northerly to a point of connection with existing forcemain at the intersection of the PWRF access road and Foster Wells Road (approximately 25,000 LF). 11 Page 7. The forcemain material and size shall match that of the current design which is 20 inch IPS HDPE DR 11 pipe with an inside diameter of 16.146 inches. 8. The second forcemain profile will match that of the current design. No above ground appurtenances will be allowed across the Tiegs and DNR utility easements. This to enable unrestricted farming activities to continue over the utility easement alignment. 9. The dual forcemain alignment will be within public right of way along Hillsboro Street, Capital Avenue, and Foster Wells Road. 10. The City does not have records of the storm drainage dry wells and infiltration beds located along the east side of Capital Avenue. These locations were estimated in the current single pipeline PS&E. PACE will continue to use these estimated locations for preparation of the dual forcemain PS&E. It is very likely these facilities will be damaged during construction and will need to be replaced. 11. Site specific traffic control plans will be prepared for the dual pipeline concept as two way vehicular access during construction will be impacted along Hillsboro Street, Capital Avenue, and Foster Wells Road. 12. Site specific temporary erosion and sediment control plans will be prepared and included in this dual forcemain concept. Standard details will conform to the City of Pasco and Ecology Stormwater Management Plan for Eastern Washington BMPs. 13. PACE will use the existing specifications boilerplate used in the current final PS&E submittal which includes all the EDA funding requirements and represents the City of Pasco's most current version of their bid proposal, contracts, contract bond and insurance requirements, and general special provisions. 14. To expedite the design phase, the work plan will not include formal design phase submittals and City staff review. Rather, the City will be involved in an initial design- charrette to establish the final alignment for the dual forcemain and a subsequent over - the -shoulder review with PACE designers prior to bid. 15. This work plan anticipated the dual forcemain alignment will be modified along Hillsboro Street, Capital Avenue, and Foster Wells Road due to utility conflicts. The dual pipeline alignment will favor the east side of Capital Avenue due to significant underground power conduit and vaults providing service to the industrial businesses. This alignment will impact existing storm drainage dry wells and infiltration beds. 16. The dual forcemain'alignment will be centered within the 30 feet permanent utility easement (PUE) shown on the current final design right of way plans. 17. The forcemain plan and profile sheets will remain and 1"= 20' horizontal scale. 18. Construction Engineering Services is included in amendment #4. 19. City staff will be responsible for obtaining the Franklin County Right of Way Permit. 20. The SEPA checklist dated July 22, 2019 includes the dual forcemain approach and we do not anticipate updating SEPA for this scope of work. Scope of Work Task 1- Project Management Task 1.1 — Project Administration Provide contract administration services including but is not limited to planning and monitoring scope of work, budget, and schedule for compliance with work plan, prepare monthly invoices, and prepare progress reports. Progress reports to include a description of work accomplished, upcoming work, budget status, and schedule status. This work also includes PACE team management and direction as the design phase progresses. For the purposes of establishing a budget for this work we assume 4 hours per week .for the 5 week estimated design phase, plus initial coordination of 8 hours. Deliverables: Budget assumes three (3) Monthly Invoicing with Project Status Report 21 Page Task 1.2 — Quality Assurance /Quality Control PACE will provide QA/QC in accordance with PACE standard practices. PACE team will conduct critical reviews continuously throughout project and specifically prior to issuance of bid documents. Due to the accelerated design phase additional senior staff involvement and review time is anticipated to during the design phase to meet industry standards for care. Task 1.3 - Communications Project manager shall conduct up to three (3) bi-weekly progress meetings with City. Meetings will focus on the status and schedule of the PS&E. Meetings will be virtual. An additional 10 hours of email and other project management/status communication is assumed for budgeting purposes. Deliverables: Three (3) meeting agendas and notes. Task 2 — Design Phase Task 2.1 – Amend Forcemain Alignment for Dual Pipeline PACE will provide composite set of forcemain plans with the original 30% dual forcemain alignment included with the current single forcemain alignment. PACE and the City will conduct a design charette to determine a new dual pipeline alignment. Once the alignment has been determined, assumed to be by December 4, 2020, PACE will begin revising the 100% plans and specifications submitted on August 8, 2020 for bid purposes and include the dual forcemain concept. Deliverables: Fifty Seven (57) sheets scaled plan and profile sheets; three (3) half-size copies on 11"x17" in AutoCAD Civil 3D format, and an electronic copy of the full size plans. Task 2.2 – Revise TESC PACE will prepare temporary erosion control plans to comply with the City of Pasco design standards and include appropriate BMP's identified in the Eastern Washington Stormwater Management Plan current edition. Deliverables: Five (5) sheets of scaled TESC plans and details; three (3) half size copies on 11" x17" in AutoCAD Civil 3D format, and an electronic copy of the full size plans. Task 2.3 – Revise Traffic Control Plans PACE will revise the current temporary traffic control plans from the standard WSDOT typical detail format to a site specific plan for conveying traffic through the work zone along Dietrich Road, Hillsboro Street, Capital Avenue, and Foster Hills Road. The traffic control plan will maintain access to local businesses to the extent practicable. Traffic control shall be developed in accordance with City of Pasco design standards, WSDOT standard plans and MUTCD. Deliverables: Five (5) sheets of scaled Traffic Control plans; three (3) half size copies on 11"x17" in AutoCAD Civil 3D format, and an electronic copy of the full size plans. Task 2.4 – Utility Conflict Resolution PACE will attempt to contact utility purveyors along the alignment corridor to receive any updated utility records to determine if revised, relocated or new utilities have been installed from our previous utility research included in the current August 8, 2020 plans. Any revisions, relocations or new facilities will be incorporated into the design plans. If successful in obtaining utility records in the short design phase timeline, PACE will then identify any additional utility crossings and determine any conflicts and method for resolution. This design effort will also address restoration 31 Page of existing infiltration beds and dry wells impacted by the dual forcemain alignment along the east side of Capital Avenue. Deliverables: This work will be included in the bid documents. Task 2.5 — Roadway Restoration PACE will develop typical sections and details to restore the damaged pavement section from the forcemain trenching activities. These typical sections and details will comply with City of Pasco design standards. Deliverables: This work will be included in the bid documents. Task 2.6 — Prepare Plans PACE will incorporate findings and conclusions reached at the design charette with City staff defining the dual forcemain alignment. In this final design iteration the plans will be developed for bidding purposes. No intermediate City review will be required. The plans will include general notes, specific construction notes, plans, profiles, section and details. The plans shall address private property restoration consistent with right of way negotiations and City design standards. Deliverables: Scaled plans (up to an estimated seventy (70) sheets); three (3) half-size copies on 11" x 17" in AutoCAD Civil 3D format, and an electronic copy of the full size plans. One electronic copy in pdf format of the review response matrix. Task 2.7 — Modify Specifications PACE will modify the current 100% specifications dated August 18, 2020 to accommodate the dual forcemain concept including an update of the quantities in the bid proposal. Technical specifications shall follow the City of Pasco format and adhere to the WSDOT/APWA 2021 Standard Specifications for Road, Bridge, and Municipal Construction, and include the EDA funding technical language required. Deliverables: Three (3) bound copies of the project manual including the City's front-end boiler plate and PACE provided special provisions/technical specifications. Task 2.8 — Respond to EDA 100% Review Comments It is our understanding that EDA, funding agency, will require a review of the plans and specifications for bid authorization. PACE anticipates review comments or questions from EDA. Therefore, we will include in this scope of work level of effort needed to review and prepare responses to all EDA review comments for the plans and specifications submittal. The response matrix spreadsheet will be updated to summarize all review comments received along with PACE responses. Deliverables: Excel spreadsheet format review response matrix Task 3 — Bid Phase Task 3.1 — Prepare Bid Documents Bid documents will be presented to the City for final review. If acceptable as submitted the City will proceed with uploading to their e -bid process. This project will follow the WSDOT Local Agency Guidelines (LAG) manual for local Ad and Award procedures. Deliverables: An Excel spreadsheet outlining all City review comments received on EDA submittal will be updated to include EDA and any final City review comments along with PACE responses. Electronic pdf formatted plans and specifications for bid solicitation. 41 Page Task 3.2 — Bid Assistance PACE will review and respond to bidder RFPs forward by the City project manager. Our responses will be in e-mail format. For the purposes of establishing a budget we anticipate preparation of one addendum, as necessary. For the purposes of establishing a budget, respond to five (5) RFI's and prepare one (1) addendum. Task 3.3 — Prepare Conformed PS&E and Issue for Construction PACE will prepare a conformed set of plans and specifications which incorporate all addendum items which modified the bid documents. This conformed set of plans and specifications will be issued to the contractor for construction purposes. Task 4 — Cost Estimating Task 4.1 — Final Design Construction Cost Estimate PACE will develop a 100% cost estimate. PACE will meet with City staff to develop and review the appropriate unit costs to use for the project. Deliverables: Opinion of probable construction cost submitted with bid documents. End of Scope of Work 5 1 P a g e D n m m <D cD co R m 9 - o inc Ov O -J 07 0 p O n m „ n m m � e- p O cp v El 0 W- 0 c -0 OEt d (D l TJ C •, 0 o w; d -w Q? .......«................................ ...... G •2 iw o 010 N D n m m <D cD co R W -J 07 "O W- x c -0 OEt 0 o d -w Q? 3 m •2 w N m z4 m m S n „ E D a w o T m �' m oD cn v m m �i m w D n 3• p x i m w .�..• o O H A MM 6 w m ci s n D o c :S N O b O a W C) O H C1 .Z7 r d C i 0 O o o f � d - Iv, M m in p n J N N •U 0 N H O T w G N O Cn A m to � HCl (P m qm' nP m w C7 N d tai O C7 v ~ � y + &"i O m CPi o $_ w m + x w N g N = S d � 00 00 o p a d _! c o` m o o 0 o_ O EA ao N c c w N n SL ............ 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