HomeMy WebLinkAboutPACE Engineers, Inc - Columbia East Lift Station & Forcemain - PSA Amendment No. 5 CP9-SR-2A-17-01AMENDMENT NUMBER 5 to
PROFESSIONAL SERVICES AGREEMENT
17003 - COLUMBIA EAST LIFT STATION AND FORCEMAIN PROJECT
CONTRACT # CP9-SR-2A-17-01
WHEREAS, the City and PACE Engineers, Inc. entered into a Professional Services
Agreement on 5/31/2018 to provide engineering services with respect to the Columbia East Lift
Station and Force Main Project.
WHEREAS, the City and PACE Engineers, Inc. entered into the first Amendment to the
Professional Services Contract No. CP -9 -SR -2A-17-01 on 12/15/2018 to add construction
management services (scope & fee), and additional time of performance;
WHEREAS, the City and PACE Engineers, Inc. entered into the second Amendment to
the Professional Services Contract No. CP -9 -SR -2A-17-01 on 4/22/2019 to add additional design
engineering and additional construction management support (scope and fee);
WHEREAS, the City and PACE Engineers, Inc. entered into the third Amendment to the
Professional Services Contract No. CP -9 -SR -2A-17-01 on 8/19/2019 to add additional design
engineering (scope & fee) and additional time of performance;
WHEREAS, the City and PACE Engineers, Inc. entered into the fourth Amendment to
the Professional Services Contract No. CP -9 -SR -2A-17-01 on 5/19/2020 to add additional design
engineering and construction engineering (scope and fee);
NOW, THEREFORE, this agreement is amended to allow PACE Engineers, Inc.
to provide additional engineering services (scope & fee) as described within Exhibit A & B.
Scone of Work:
Please see Exhibit A.
2. Fee:
The compensation for this amendment is based on a Tine and Materials Basis is not to
exceed the amount of $108,657.00 for a total contract amount of $858,765.13. Refer to
Exhibit B for the breakdown of hours.
Time of performance:
The services within this amendment shall be complete for the project on or before
12/31/2021.
Amendment No. 5 to Professional Services Agreement
PACE Engineers, Inc.
17003 - Columbia East Lift Station and Force Main Project
Page 1
DATED THIS DAY OF , 2020.
CITY OF PASCO: PA ENGINE RS, INC..
Dave Zabell, City ger R in D. Ne son. P.E., Senior Principal Engineer
Amendment No. 5 to Professional Services Agreement Page 2
PACE Engineers, Inc.
17003 - Columbia East Lift Station and Force Main Project
City of Pasco
Columbia East Forcemain Modifications
Job # 18424 - Amendment #5
November 30. 2020
Project Understanding
The City of Pasco is seeking additional funding from Economic Development Administration
(EDA) to assist with the financing of the Columbia East Forcemain project. This amendment
will provide the professional engineering necessary to revise the current forcemain final design
documents to include a second parallel 20 inch outside diameter (16.146 inch inside diameter)
HDPE DR 11 pipeline from the new Columbia East pump station approximately five miles
north to Foster Wells Road.
The original design report called for two parallel forcemains to provide redundancy for
maintenance and future capacity for receiving additional processors' agricultural wastewater.
Preliminary plans were prepared depicting this alignment for the purpose of developing utility
easement documents for acquisition. The design of the forcemain did not progress past this
early stage of development.
Upon review of the rough order of magnitude cost estimate, the City determined that
insufficient funding was available to construct both pipelines. Thus, PACE was instructed to
revise the preliminary plans to a single pipeline concept and complete final engineering to bid
ready PS&E. This bid ready PS&E for the single pipeline concept was submitted to the City in
August 2020.
EDA has confirmed the City's eligibility for additional funding for this project to assist with
financing the original dual forcemain concept. This is a competitive funding opportunity;
however, the City feels confident that the likelihood of their success is probable. Therefore,
the City has requested the following scope of work and budget to prepare bid ready PS&E for
the dual forcemain concept.
Schedule
The City has determined the need for the forcemain construction completed by June 30, 2021.
Striving to meet this expectation, an accelerated deadline for completion of the design phase is
December 30, 2020. Bid advertisement and contract award is tentatively scheduled for January
2021. The target for start of construction is mid to late February.
Assumptions
The following assumptions help to determine the scope of work and level of effort to complete the
final deliverables.
1. No additional topographic survey or mapping is needed.
2. No additional environmental documentation or permitting is required.
3. The SEPA checklist will NOT need to be revised to include the second parallel pipeline
and appurtenances.
4. PACE will not be required to provide public out -reach or attend any open house meetings
with stakeholders.
5. This scope of work does not include utility right of way or easement acquisition. All utility
easement acquisition has been accomplished for the dual pipeline alignment.
6. The dual forcemain alignment will commence from the point of connection at the
Columbia East pump station, adjacent to Commerce Avenue, and travel northerly to a
point of connection with existing forcemain at the intersection of the PWRF access road
and Foster Wells Road (approximately 25,000 LF).
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7. The forcemain material and size shall match that of the current design which is 20 inch
IPS HDPE DR 11 pipe with an inside diameter of 16.146 inches.
8. The second forcemain profile will match that of the current design. No above ground
appurtenances will be allowed across the Tiegs and DNR utility easements. This to
enable unrestricted farming activities to continue over the utility easement alignment.
9. The dual forcemain alignment will be within public right of way along Hillsboro Street,
Capital Avenue, and Foster Wells Road.
10. The City does not have records of the storm drainage dry wells and infiltration beds
located along the east side of Capital Avenue. These locations were estimated in the
current single pipeline PS&E. PACE will continue to use these estimated locations for
preparation of the dual forcemain PS&E. It is very likely these facilities will be damaged
during construction and will need to be replaced.
11. Site specific traffic control plans will be prepared for the dual pipeline concept as two way
vehicular access during construction will be impacted along Hillsboro Street, Capital
Avenue, and Foster Wells Road.
12. Site specific temporary erosion and sediment control plans will be prepared and included
in this dual forcemain concept. Standard details will conform to the City of Pasco and
Ecology Stormwater Management Plan for Eastern Washington BMPs.
13. PACE will use the existing specifications boilerplate used in the current final PS&E
submittal which includes all the EDA funding requirements and represents the City of
Pasco's most current version of their bid proposal, contracts, contract bond and insurance
requirements, and general special provisions.
14. To expedite the design phase, the work plan will not include formal design phase
submittals and City staff review. Rather, the City will be involved in an initial design-
charrette to establish the final alignment for the dual forcemain and a subsequent over -
the -shoulder review with PACE designers prior to bid.
15. This work plan anticipated the dual forcemain alignment will be modified along Hillsboro
Street, Capital Avenue, and Foster Wells Road due to utility conflicts. The dual pipeline
alignment will favor the east side of Capital Avenue due to significant underground power
conduit and vaults providing service to the industrial businesses. This alignment will
impact existing storm drainage dry wells and infiltration beds.
16. The dual forcemain'alignment will be centered within the 30 feet permanent utility
easement (PUE) shown on the current final design right of way plans.
17. The forcemain plan and profile sheets will remain and 1"= 20' horizontal scale.
18. Construction Engineering Services is included in amendment #4.
19. City staff will be responsible for obtaining the Franklin County Right of Way Permit.
20. The SEPA checklist dated July 22, 2019 includes the dual forcemain approach and we do
not anticipate updating SEPA for this scope of work.
Scope of Work
Task 1- Project Management
Task 1.1 — Project Administration
Provide contract administration services including but is not limited to planning and monitoring
scope of work, budget, and schedule for compliance with work plan, prepare monthly
invoices, and prepare progress reports. Progress reports to include a description of work
accomplished, upcoming work, budget status, and schedule status. This work also includes
PACE team management and direction as the design phase progresses. For the purposes of
establishing a budget for this work we assume 4 hours per week .for the 5 week estimated
design phase, plus initial coordination of 8 hours.
Deliverables: Budget assumes three (3) Monthly Invoicing with Project Status
Report
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Task 1.2 — Quality Assurance /Quality Control
PACE will provide QA/QC in accordance with PACE standard practices. PACE team will
conduct critical reviews continuously throughout project and specifically prior to issuance of
bid documents. Due to the accelerated design phase additional senior staff involvement and
review time is anticipated to during the design phase to meet industry standards for care.
Task 1.3 - Communications
Project manager shall conduct up to three (3) bi-weekly progress meetings with City.
Meetings will focus on the status and schedule of the PS&E. Meetings will be virtual. An
additional 10 hours of email and other project management/status communication is
assumed for budgeting purposes.
Deliverables: Three (3) meeting agendas and notes.
Task 2 — Design Phase
Task 2.1 – Amend Forcemain Alignment for Dual Pipeline
PACE will provide composite set of forcemain plans with the original 30% dual forcemain
alignment included with the current single forcemain alignment. PACE and the City will conduct
a design charette to determine a new dual pipeline alignment. Once the alignment has been
determined, assumed to be by December 4, 2020, PACE will begin revising the 100% plans and
specifications submitted on August 8, 2020 for bid purposes and include the dual forcemain
concept.
Deliverables: Fifty Seven (57) sheets scaled plan and profile sheets; three (3) half-size copies
on 11"x17" in AutoCAD Civil 3D format, and an electronic copy of the full size plans.
Task 2.2 – Revise TESC
PACE will prepare temporary erosion control plans to comply with the City of Pasco design
standards and include appropriate BMP's identified in the Eastern Washington Stormwater
Management Plan current edition.
Deliverables: Five (5) sheets of scaled TESC plans and details; three (3) half size copies on 11"
x17" in AutoCAD Civil 3D format, and an electronic copy of the full size plans.
Task 2.3 – Revise Traffic Control Plans
PACE will revise the current temporary traffic control plans from the standard WSDOT typical
detail format to a site specific plan for conveying traffic through the work zone along Dietrich
Road, Hillsboro Street, Capital Avenue, and Foster Hills Road. The traffic control plan will
maintain access to local businesses to the extent practicable. Traffic control shall be developed
in accordance with City of Pasco design standards, WSDOT standard plans and MUTCD.
Deliverables: Five (5) sheets of scaled Traffic Control plans; three (3) half size copies on 11"x17"
in AutoCAD Civil 3D format, and an electronic copy of the full size plans.
Task 2.4 – Utility Conflict Resolution
PACE will attempt to contact utility purveyors along the alignment corridor to receive any updated
utility records to determine if revised, relocated or new utilities have been installed from our
previous utility research included in the current August 8, 2020 plans. Any revisions, relocations
or new facilities will be incorporated into the design plans. If successful in obtaining utility records
in the short design phase timeline, PACE will then identify any additional utility crossings and
determine any conflicts and method for resolution. This design effort will also address restoration
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of existing infiltration beds and dry wells impacted by the dual forcemain alignment along the east
side of Capital Avenue.
Deliverables: This work will be included in the bid documents.
Task 2.5 — Roadway Restoration
PACE will develop typical sections and details to restore the damaged pavement section from the
forcemain trenching activities. These typical sections and details will comply with City of Pasco
design standards.
Deliverables: This work will be included in the bid documents.
Task 2.6 — Prepare Plans
PACE will incorporate findings and conclusions reached at the design charette with City staff
defining the dual forcemain alignment. In this final design iteration the plans will be
developed for bidding purposes. No intermediate City review will be required. The plans will
include general notes, specific construction notes, plans, profiles, section and details. The plans
shall address private property restoration consistent with right of way negotiations and City
design standards.
Deliverables: Scaled plans (up to an estimated seventy (70) sheets); three (3) half-size copies
on 11" x 17" in AutoCAD Civil 3D format, and an electronic copy of the full size plans. One
electronic copy in pdf format of the review response matrix.
Task 2.7 — Modify Specifications
PACE will modify the current 100% specifications dated August 18, 2020 to accommodate
the dual forcemain concept including an update of the quantities in the bid proposal.
Technical specifications shall follow the City of Pasco format and adhere to the
WSDOT/APWA 2021 Standard Specifications for Road, Bridge, and Municipal Construction,
and include the EDA funding technical language required.
Deliverables: Three (3) bound copies of the project manual including the City's front-end boiler
plate and PACE provided special provisions/technical specifications.
Task 2.8 — Respond to EDA 100% Review Comments
It is our understanding that EDA, funding agency, will require a review of the plans and
specifications for bid authorization. PACE anticipates review comments or questions from EDA.
Therefore, we will include in this scope of work level of effort needed to review and prepare
responses to all EDA review comments for the plans and specifications submittal. The response
matrix spreadsheet will be updated to summarize all review comments received along with PACE
responses.
Deliverables: Excel spreadsheet format review response matrix
Task 3 — Bid Phase
Task 3.1 — Prepare Bid Documents
Bid documents will be presented to the City for final review. If acceptable as submitted the City
will proceed with uploading to their e -bid process. This project will follow the WSDOT Local
Agency Guidelines (LAG) manual for local Ad and Award procedures.
Deliverables: An Excel spreadsheet outlining all City review comments received on EDA
submittal will be updated to include EDA and any final City review comments along with PACE
responses. Electronic pdf formatted plans and specifications for bid solicitation.
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Task 3.2 — Bid Assistance
PACE will review and respond to bidder RFPs forward by the City project manager. Our
responses will be in e-mail format. For the purposes of establishing a budget we anticipate
preparation of one addendum, as necessary. For the purposes of establishing a budget, respond
to five (5) RFI's and prepare one (1) addendum.
Task 3.3 — Prepare Conformed PS&E and Issue for Construction
PACE will prepare a conformed set of plans and specifications which incorporate all addendum
items which modified the bid documents. This conformed set of plans and specifications will be
issued to the contractor for construction purposes.
Task 4 — Cost Estimating
Task 4.1 — Final Design Construction Cost Estimate
PACE will develop a 100% cost estimate. PACE will meet with City staff to develop and review
the appropriate unit costs to use for the project.
Deliverables: Opinion of probable construction cost submitted with bid documents.
End of Scope of Work
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