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HomeMy WebLinkAbout2020.12.15 PPFD Agenda Packet Documents will be provided with Agenda. Pasco Public Facilities District Board Building Regional Facilities through Community Partnerships AGENDA Tuesday, December 15, 2020 4:00 p.m. Pasco City Hall - GoToMeeting Call to order and roll call REMOTE MEETING INSTRUCTIONS: Governor Inslee's Proclamation No. 20-28.7, made in response to the COVID-19 emergency, prohibits members of the public from attending Pasco Public Facilities District (PPFD ) Board meetings in-person but requires agencies to provide options for the public to participate in remotely. To best comply, the PPFD asks all members of the public that would like to comment regarding “items on the agenda” to fill out a form via the Cit y’s website (www.pasco-wa.gov/publiccomment) to obtain access information to comment. Requests to comment in meetings must be received by 4:00 p.m. on the day the meeting. To listen to the meeting via phone, call (646) 749-3112 and use access code 440-094-813. I. Call to order and roll call II. Approval of Minutes:  September 29, 2020 III. Claims Approval:  Third (3rd) Quarter 2020: $176,457.66 IV. Financial Report:  Third (3rd) 2020:  Statement of Revenues, Expenditures and Changes in Fund Balance  Balance Sheet V. Old Business:  VI. New Business:  Washington State Accountability Audit VII. Adjournment: September 29, 2020 PPFD Minutes Page - 1 PASCO PUBLIC FACILITIES DISTRICT BOARD SEPTEMBER 29, 2020 MEETING MINUTES Call to Order: Pasco Public Facilities District (PPFD) Board President Morrissette called the meeting to order at 4:04 PM remotely, via GoToMeeting. Roll Call: BOARD MEMBERS CAROLINE BOWDISH Board Member– Secretary/ Treasurer Present (Virtually) LEONARD DIETRICH Board Member Present (Virtually) MARIE GILLESPIE Board Member – Vice President Absent SPENCER JILEK Board Member Present (Virtually) MARK MORRISSETTE Board Member - President Present (In Person) COUNCIL & STAFF ZACH RATKAI Admin. & Com. Services Director Present (In Person) DAVID MILNE City Council Liaison Absent CRAIG MALONEY City Council Liaison Present (Virtually) CRAIG BRIGGS Acting City Attorney Present (Virtually) DAVE ZABELL City Manager Absent DEBBY BARHAM City Clerk Present (In Person) Approval of Minutes: Mr. Dietrich moved and Dr. Jilek seconded a motion to approve the minutes of the June 30, 2020, meeting. The motion carried unanimously. Claims Approval: Mr. Dietrich moved and Ms. Bowdish seconded a motion to approve the Second (2nd) Quarter 2020 claims/expenditures in the amount of $105,069.83. The motion carried unanimously. Financial Report: Mr. Morrissette asked the PPFD Board members if they had any questions regarding the Second (2nd) Quarter 2020 Financial Report. Old Business: Mr. Ratkai expressed appreciation to the PPFD Board members for meeting virtually to approve required financial obligations and look forward to when this board can meet in-person to discuss DRAFT September 29, 2020 PPFD Minutes Page - 2 and plan next steps related to the proposed ballot measure. Mr. Briggs announced, that based on the current OPMA restrictions by Governor Inslee’s proclamations Nos. 20-25 and 20-28, there has been little to no change within the Benton and Franklin Counties and in-person meetings will continue to be prohibited until the Safe Start Washington allows such meetings. Other Business: Mr. Morrissette was reappointed to the PPFD Board at the July 20, 2020 Council meeting. Next PPFD Board meeting was scheduled for December 15, 2020. Mr. Maloney announced that Pasco City Council recently approved their 2020 – 2021 Council Goals and he read the goal related to the continued support of the PPFD Board’s upcoming ballot measure. Adjournment: There being no other business, the meeting adjourned at 4:20 PM. ________________________________ ________________________________ Mark Morrissette, President Debra Barham, Pasco City Clerk APPROVED this ___ day of ___________________, 2020 JE / CHECK Date Status Source Payee Name Transaction Amount Revenue 931.13.590.31.1311 PFD Sales 2020-2037 7/31/2020 JE Wa State Treasurer 63,376.74 2020-2356 8/31/2020 JE Wa State Treasurer 64,013.61 2020-2627 9/30/2020 JE Wa State Treasurer 57,585.74 184,976.09 931.13.590.34.4527 2020-1531 7/1/2020 JE Pasco PFD 1,666.67 2020-1531 8/1/2020 JE Pasco PFD 1,666.67 2020-1531 9/1/2020 JE Pasco PFD 1,666.67 5,000.01 931.13.590.36.6110 Investment Interest 2020-2015 7/31/2020 JE LGIP Interest Distribution 1.52 2020-2386 8/31/2020 JE LGIP Interest Distribution 0.70 2020-2731 9/30/2020 JE LGIP Interest Distribution 1.08 3.30$ Total Revenue 189,979.40$ Expense 931.13.590.54.4530 Legal Services 2020-1878 7/17/2020 Accounts Payable Kerr Law Group 162.00 2020-2241 8/19/2020 Accounts Payable Kerr Law Group 751.50 2020-2458 9/11/2020 Accounts Payable Kerr Law Group 54.00 967.50 931.13.590.54.4540 Organization Services 2020-1836 7/10/2020 Accounts Payable Kennewick Public Facilities District-June 44,277.90 2020-2010 7/31/2020 Accounts Payable Kennewick Public Facilities District-July 63,376.74 2020-2389 9/2/2020 Accounts Payable Kennewick Public Facilities District-Aug. 64,013.61 171,668.25 931.13.590.54.4635 Insurance Premiums 2020-0488 7/1/2020 JE Insurance Premiums 273.97 2020-0488 8/1/2020 JE Insurance Premiums 273.97 2020-0488 9/1/2020 JE Insurance Premiums 273.97 821.91 931.13.590.54.4900 I/F Admin Services 2020-1534 7/1/2020 JE City of Pasco 1,000.00 2020-1534 8/1/2020 JE City of Pasco 1,000.00 2020-1534 9/1/2020 JE City of Pasco 1,000.00 3,000.00 Total Expense 176,457.66$ CITY OF PASCO - PRODUCTION Payment Register From Payment Date: 7/01/2020 - To Payment Date: 9/30/2020 PFD Pasco Support Annual Current YTD Variance % Received/ 2020 Period 2020 Budget / YTD Used Account Description Budget Acitivity Actual Actual Actual REVENUES Sales Tax 500,000$ 184,976$ 367,811$ 132,189$ 73.56% City of Pasco Grant 20,000 5,000 15,000 5,000 75.00% Interest Income 200 3 138 62 69.02% Total Revenues 520,200 189,979 382,949 137,251 73.62% EXPENDITURES Advertising/Publications 500 - 202 298 40.32% Legal Services 1,200 968 9,845 (8,645) 820.38% Kennewick PFD 500,000 171,668 310,425 189,575 62.09% Professional Services 5,000 - 33,807 (28,807) 676.13% Insurance 3,150 822 2,466 684 78.29% Administrative Services 12,000 3,000 9,000 3,000 75.00% Total Expenditures 521,850 176,458 365,744 156,106 70.09% Net Change in Fund Balances (1,650) 13,522 17,205 (18,855) -1042.73% Beginning Fund Balance, January 1 8,338 8,338 8,338 8,338 0.00% Ending Fund Balance 6,688$ 21,860$ 25,543$ (10,517)$ 257.25% As of September 30, 2020 PASCO PUBLIC FACILITIES DISTRICT STATEMENT OF REVENUES, EXPENDITURES & CHANGES IN FUND BALANCE ASSETS Cash 33,092$ Prepaid Insurance 822 TOTAL ASSETS 33,914 LIABILITIES Accounts Payable - TOTAL LIABILITIES - TOTAL NET ASSETS 33,914$ PASCO PUBLIC FACILITIES DISTRICT BALANCE SHEET As of September 30, 2020