HomeMy WebLinkAbout12.16.2020 - Inclusion, Diversity and Equity Commission Meeting - PacketAGENDA
Inclusion, Diversity and Equity Commission
6:00 PM - Wednesday, December 16, 2020
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1.CALL TO ORDER
2.ROLL CALL
(a)Joel Nunn-Sparks, Maria Torres Mendoza, Jeffrey Robinson,
Kyle Saltz, Naima Chambers Smith, Elouise Sparks, Carly
Coburn
3.APPROVAL OF MINUTES
(a)Meeting Minutes
MOTION: I move to approve the minutes from the November 18, 2020
meeting.
4.COMMISSIONER REPORTS
Limit 2-minutes per commissioner, not required if nothing to report.
5.STAFF REPORTS
(a) Balancing Your Role, Angela Pashon, Staff Liaison
6.UNFINISHED BUSINESS
(a) Updated Commission Work Plan, Angela Pashon, Staff Liaison
7.NEW BUSINESS
(a) Prioritization of Commission Work Plan, Commission Discussion
8.MISCELLANEOUS DISCUSSION
9.ADJOURNMENT
Page 1 of 1
MINUTES
Inclusion, Diversity and Equity Commission
6:00 PM - Wednesday, November 18, 2020
Remote
CALL TO ORDER
The meeting was called to order by Chairperson Robinson at 6:02 p.m. upon
obtaining quorum.
ROLL CALL
Commissioners Present: Naima Chambers-Smith, Elouise Sparks, Kyle Saltz,
Jeffrey Robinson, Maria Torres Mendoza, Joel Nunn-Sparks
Staff Present: Angela Pashon, Dave Zabell, Adam Lincoln
Others Present: Lynn Carlson
APPROVAL OF MINUTES
Commissioner Chambers-Smith moved to approve the minutes of the October
21, 2020 meeting, Commissioner Sparks seconded. Motion passed
unanimously.
COMMISSIONER REPORTS
None
STAFF REPORTS
Staff Liaison Pashon introduced newly appointed Deputy City Manager, Adam
Lincoln.
Staff Liaison stated two applicants were being considered for the commission
vacancy on November 23, 2020 by City Council subcommittee and an
appointment is anticipated at December 7, 2020 City Council meeting.
UNFINISHED BUSINESS
Page 1 of 3
2019-2020 Work Plan Review and Discussion
The Commission continued work to review and modify work plan.
Goal No. 1
Objective C
1. Commissioner Chambers-Smith recommended as additional item.
2. Commissioner Torres-Mendoza recommended moving language from
Goal No. 2.A.5.
3. Commission discussion led to edit.
4. Commission discussion led to edit.
Motion: Commissioner Robinson moved to approve Goal No. 1 as amended,
Commissioner Chambers-Smith seconded; motion was unanimously approved.
Goal No. 2
Objective A
1. Commission discussion led to edit.
2. Commissioner Torres-Mendoza recommended removal as same goal
present in Goal No. 1.C.2.
3. No changes
4. Commission discussion led to incorporating into item 2.A.1.
Objective B
1. Commissioner Torres-Mendoza recommended incorporating into Goal No.
3.A.1.
Objective C
1. Commissioner Chambers-Smith recommended to add objective C.
Motion: Commissioner Robinson moved to approve Goal No. 2 a s amended,
Commissioner Torres-Mendoza seconded; motion was unanimously approved.
Goal No. 3
Objective A
1. Commission Torres-Mendoza recommended moving from Goal No. 2.B.2,
commission discussion added “periodically”.
2. Commission discussion led to removal as department goals and City
Council approved budget are used as metrics in the advancement of
Council Goals.
Objective B – No changes.
Objective C – Commissioner Chambers-Smith recommended addition.
Page 2 of 3
Motion: Commissioner Robinson moved to approve Goal No. 3 as amended,
Commissioner Chambers-Smith seconded; motion was unanimously approved.
MOTION: Chairperson Robinson moved to approve work plan in entirety as fully
amended, Commissioner Torres Mendoza seconded; motion was unanimously
approved.
NEW BUSINESS
None
MISCELLANEOUS DISCUSSION
• Commissioner Saltz stated he had concerns with Goal No. 1.A.
• Commissioner Torres-Mendoza discussed the AskPasco app as a tool.
Staff will provide updates on the project in future meetings.
• Chairperson Robinson expressed concern related to social media
comments directed at commissioners. City Manager Zabell stated he is
available to discuss with individual commissioners at their request.
ADJOURNMENT
There being no further business, the meeting was adjourned at 8:18 p.m.
PASSED and APPROVED this ____ day of ______________, 20__.
APPROVED:
Jeffrey Robinson, Chairperson Angela Pashon, Staff Liaison
Page 3 of 3
Approved November 18, 2020
INCLUSION, DIVERSITY AND EQUITY COMMISSION WORK PLAN
GOAL #1: Foster an environment that includes, accepts, respects and appreciates all members
of our community by promoting the city’s commitment to Inclusion, Diversity and Equity.
OBJECTIVES
A. Work in conjunction with the Pasco School Board to create an Inclusivity Commission (IC)
youth subcommittee for middle and high school students.
1. Provides opportunity and forum for youth advisement on what their needs and
ideas to improve inclusion, diversity and equity in city government and the Pasco
community.
B. Create a portal on the City’s website and Facebook page.
1. Promote commission work products or events and share resources that can
facilitate the mission.
C. Support and promote diverse cultural and heritage events in Pasco.
1. Promotes community engagement and inclusivity.
2. IDEC will facilitate providing survey instruments and suggestion forum to the
community, especially when translated to other languages, to help gather data
from the community.
3. Impart information on city programs and services by engaging all media to
feature efforts and increase participation.
4. Identify and partner with existing organizations and their events.
D. Hold Inclusion, Diversity and Equity meetings in the community on a quarterly basis.
1. Provides forum outside of city hall to impart the mission and work plan and, for
residents to share experiences and offer suggestions on inclusion, diversity and
equity in Pasco city government.
2. Integrate a different cultural component (food, performance, presentation) to
each meeting.
3. Establish a questionnaire consistent with other city survey instruments.
4. Solicit feedback about city government and Pasco.
5. Rotate among council districts.
GOAL #2: Help the City of Pasco be more inclusive
OBJECTIVES
A. Improve engagement with the City.
1. Identify language, technology, and other barriers to accessibility to City Council
meetings by making appropriate recommendations to City Council.
2. Assure that residency status is not a deterrent to engagement.
B. Improve educational campaigns.
Approved November 18, 2020
1. Recommend ways to increase diversity in city campaigns and marketing to ols to
reflect current community demographics as well as the desired growth.
C. Recommend ways to increase diversity in city campaigns and market ing tools to reflect
the current community demographics as well as the desired growth.
1. Provides an opportunity to use non-verbal tools to promote inclusivity and
combat exclusivity.
GOAL #3: Promote unity, equality, understanding, diversity , and inclusivity in city
government.
OBJECTIVES
A. Introduce evaluation/assessment tools.
1. Increase accountability of commissions, departments, and activities.
i. Periodically assign commission liaisons to observe and monitor City
boards, commissions and advisory committees for recommendations to
enhance inclusivity, diversity and equity.
B. Introduce annual inclusion audit and score card.
1. Rate inclusivity, diversity and equity of City-sponsored activities, employment,
and contracting.
2. Report to Administration and City Council with results and recommendations.
C. Help the City of Pasco develop a strategic equity plan.
1. Recommend policies that increase recruitment and retention of a diverse city
workforce.
2. Provide recommendations on further diversity, equity, and inclusion and anti -
racism training to all city volunteers and staff to develop a culturally competent
city government.
D. Recommend opening trainings to be accessible to the community and local business
owners looking to educate themselves on diversity, equity, and inclusion.
GOAL OBJECTIVE
URGENCY
3 = Right Now
2 = Near Term
1 = 12+ months
COMMUNITY IMPACT
3 = High
2 = Moderate
1 = Low
LEVEL OF RESOURCES
(staff or commission
time, planning, etc.)
3 = Minimal
(Recommendation Only)
2 = Moderate & Ongoing
1 = Extensive & Ongoing
FEASIBILITY/
SUSTAINABILITY
3 = High
2 = Moderate
1 = Low
TOTAL
1 A. Work in conjunction with the Pasco School Board to create an Inclusivity
Commission (IC) youth subcommittee for middle and high school students.
1. Provides opportunity and forum for youth advisement on what their needs and
ideas to improve inclusion,diversity and equity in city government and the Pasco
community.0
1 B. Create a portal on the City’s website and Facebook page.
1. Promote commission work products or events and share resources that can
facilitate the mission.0
1 C. Support and promote diverse cultural and heritage events in Pasco.
1. Promotes community engagement and inclusivity.
2. IDEC will facilitate providing survey instruments and suggestion forum to the
community, especially when translated to other languages, to help gather data
from the community.
3. Impart information on city programs and services by engaging all media to
feature efforts and increase participation.
4. Identify and partner with existing organizations and their events. 0
2 A. Hold Inclusion, Diversity and Equity meetings in the community on a quarterly
basis.
1. Provides forum outside of city hall to impart the mission and work plan and, for
residents to share experiences and offer suggestions on inclusion, diversity and
equity in Pasco city government.
2. Integrate a different cultural component (food, performance, presentation) to
each meeting.
3. Establish a questionnaire consistent with other city survey instruments.
4. Solicit feedback about city government and Pasco.
5. Rotate among council districts.0
2 A. Improve engagement with the City.
1. Identify language, technology, and other barriers to accessibility to City Council
meetings by making appropriate recommendations to City Council.
2. Assure that residency status is not a deterrent to engagement.0
2 B. Improve educational campaigns.
1. Recommend ways to increase diversity in city campaigns and marketing tools to
reflect current community demographics as well as the desired growth.
0
2 C. Recommend ways to increase diversity in city campaigns and marketing
tools to reflect the current community demographics as well as the desired
growth.
1. Provides an opportunity to use non-verbal tools to promote inclusivity and
combat exclusivity. 0
3 A. Introduce evaluation/assessment tools.
1. Increase accountability of commissions, departments, and activities.
i. Periodically assign commission liaisons to observe and monitor City boards,
commissions and advisory committees for recommendations to enhance inclusivity,
diversity and equity. 0
3 B. Introduce annual inclusion audit and score card.
1. Rate inclusivity, diversity and equity of City-sponsored activities, employment,
and contracting.
2. Report to Administration and City Council with results and recommendations.
0
3 C. Help the City of Pasco develop a strategic equity plan.
1. Recommend policies that increase recruitment and retention of a diverse city
workforce.
2. Provide recommendations on further diversity, equity, and inclusion and anti-
racism training to all city volunteers and staff to develop a culturally competent city
government.0
3 D. Recommend opening trainings to be accessible to the community and local
business owners looking to educate themselves on diversity, equity, and
inclusion.0