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Home My WebLink About10.16.18 Agenda PacketPasco Public Facilities District Board Building Regional Facilities through Community Partnerships AGENDA Tuesday, October 16, 2018 4:00 p.m. Pasco City Hall - Conference Room #1 I. Call to order and roll call II. Recognition of Visitors/Public Comments III. Approval of Minutes: • July 17, 2018 IV. Claims Approval: • 3rd Quarter 2018: $151,314.89 V. Financial Report: • 3rd Quarter: Statement of Revenues, Expenditures and Changes in Fund Balance Balance Sheet VI. Reports from Committees: • Kennewick Convention Center Advisory Board • Report on Regional PFD VII. Old Business: None VIII. New Business: None IX. Other Business: None X. Adjournment • Documents will be provided with Agenda. PASCO PUBLIC FACILITIES DISTRICT BOARD JULY 17, 2018 MEETING MINUTES Call to Order: The meeting was called to order at 4:03 p.m., by PPFD President Monissette, in Conference Room No. 1 at Pasco City Hall. Roll Call: Board Members Present: Carolyn Bowdish, Leonard Dietrich, Spence Jilek, Marie Gillespie and Mark Morrissette. Staff Present: Stan Strebel, Deputy City Manager; Eric Ferguson, obo City Attorney. Introduction of new Board Member Marie Gillespie. Approval of Minutes: It was motioned by Mr. Dietrich, seconded by Ms. Bowdish, and carried to approve the minutes of the April 24, 2018 Meeting. Claims Approval: Mr. Morrissette presented second quarter Claims History. Following discussion, it was motioned by Mr. Jilek, seconded by Mr. Dietrich, and carried to approve payment of second quarter claims in the total amount of $133,002.29. The payment register breakdown is for legal services, a pass through to Kennewick PFD, Professional Services, Advertising, Insurance and Administrative Services. Financial Report: Mr. Morrissette presented the second quarter Statement of Revenues, Expenditures and Changes in Fund Balance reflecting YTD Actual Revenues of $135,472.00 and Actual Expenditures of $133,002.00. No action required on this item, informational only. The June 30, 2018 Balance Sheet reported net assets of $22,165.00. Following that discussion, the remainder of the Financial Report was accepted as presented. Reports from Committees: Mr. Morrissette asked if there were any reports from the most recent Kennewick Convention Center Advisory Board meeting and there was no report. Mr. Strebel commented on the Regional Public Facilities District Meeting. The last meeting was held one and a half months ago, no new action. The City of Richland has a vacancy that needs to be filled. Discussed regional partnering. Next Regional Meeting to be held in October. Old Business/New Business/Other Business: Mr. Strebel reviewed the continuing education regarding Open Public Meetings, a sixteen -minute video is required for members to watch every four years. Page - 1 The next PPFD meeting is scheduled for Tuesday, October 16, 2018 at 4:00 p.m. Adjournment: There being no other business, the meeting was adjourned at 5:10 p.m. Mark Morrissette, President Page - 2 Daniela Erickson, PFD Secretary ASSETS LIABILITIES PASCO PUBLIC FACILITIES DISTRICT BALANCESHEET As of September 30, 2018 Cash $ 23,710 Sales Tax Receivable 89,199 Prepaid Insurance 786 TOTAL ASSETS 113,695 Accounts Payable 89,199 TOTAL LIABILITIES 89,199 TOTAL NET ASSETS $ 24,497 PASCO PUBLIC FACILITIES DISTRICT STATEMENT OF REVENUES, EXPENDITURES & CHANGES IN FUND BALANCE As of September 30, 2018 Annual Current YTD Variance % Received/ 2018 Period 2018 Budget / YTD Used Account Description Budget Acitivity Actual Actual Actual REVENUES Sales Tax City of Pasco Grant Interest Income Total Revenues EXPENDITURES Advertising/Publications Legal Services Kennewick PFD Professional Services Insurance Administrative Services Total Expenditures Net Change in Fund Balances Beginning Fund Balance, January I Ending Fund Balance $ 500,000 $ 148,677 $ 406,651 $ 93,349 81.33% 20,000 20,000 5,000 15,000 5,000 75.00% 19,647 $ 200 7 246 (46) 122.91% 520,200 153,684 421,896 98,304 81.10% 500 31 67 433 13.40% 1,200 297 762 438 63.50% 500,000 148,677 406,651 93,349 81.33% 5,000 - 231 4,769 4.63% 3,150 786 2,359 791 74.89% 6,094 1,523 4,570 1,524 75.000/. 515,944 151,315 414,640 101,304 80.37% 4,256 2,369 7,256 (3,000) 170.49% 20,000 17,278 17,278 17,278 13.61% $ 24,256 $ 19,647 $ 24,534 $ 14,278 41.14% CITY OF PASCO - PRODUCTION Payment Register From Payment Date: 7/01/2018 - To Payment Date: 9/30/2018 JE / CHECK Date Status Source Payee Name Tnansaction Amount Revenue 1,666.67 2018-00000517 931.13.590.31.1311 PFD Sales JE Pasco PFD 2018-2497 7/31/2018 JE We State Treasurer 48,662.80 2018-2852 8/31/2018 JE We State Treasurer 51,689.52 201840M 9/30/2018 JE We State Treasurer 48,324.27 Kennewick Public Facilities District 5,000.01 148,676.59 931.13.590.34.4527 PFD Pasco Support 2018-00000517 7/1/2018 JE Pasco PFD 1,666.67 2018-00000517 8/1/2018 JE Pasco PFD 1,666.67 2018-00000517 9/1/2018 JE Pasco PFD 1,666.67 2018-00002452 7/31/2018 Accounts Payable Kennewick Public Facilities District 5,000.01 931.13.590.36.6110 Investment Interest Kennewick Public Facilities District 51,689.52 2018-0000)00( 9/30/2018 2018-00000494 7/31/2018 JE LGIP Interest Distribution 40.84 2018-00000545 8/31/2018 JE LGIP Interest Distribution 30.42 2018-00000878 9/30/2018 JE LGIP Interest Distribution 37.33 2018-00003000 7/31/2018 JE 'Correction Jan -July Int Posting (101,42) In August we discovered some newly established cash accounts were not included in LGIP interest distributors from Jan 2018 -July 2018. 7.17 The Investment Distribution Journal was updated and monthly distributions were recalculated from Jan to July and a JE was processed to cared Total Revenue E 153,683.77 Expense 931.13.590.54.4530 Legal Services 2018-00002273 7/17/2018 Accounts Payable Ken Law Group 72.00 2018-00002656 8/20/2018 Accounts Payable Ken Law Group 225.00 297.00 931.13.590.54.4540 Organization Services 2018-00002452 7/31/2018 Accounts Payable Kennewick Public Facilities District 48,662.80 2018-00002861 8/31/2018 Accounts Payable Kennewick Public Facilities District 51,689.52 2018-0000)00( 9/30/2018 Accounts Payable Kennewick Public Facilities District 48,324.27 148,676.59 931.13.590.54.4524 Advertising 2018-00002656 8/21/2018 Accounts Payable Tri City Herald 31.39 31.39 931.13.590.54A635 Insurance Premiums 2018-00000517 7/1/2018 JE Insurance Premiums 262.14 2018-00000517 8/1/2018 JE Insurance Premiums 262.14 2018-00000517 9/1/2018 JE Insurance Premiums 262.14 786.42 931.13.590.54.4900 I/F Admin Services 2018-00000374 7/31/2018 JE City of Pasco 507.83 2018-00000374 8/31/2018 JE City of Pasco 507.83 2018-00000374 9/30/2018 JE City of Pasco 507.83 1,523.49 Total Expense E 151,314.89