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HomeMy WebLinkAbout4006 Resolution - WWTP Sole Source Purchase InstrumentationRESOLUTION NO. 4006 A RESOLUTION OF THE CITY OF PASCO, WASHINGTON, WAIVING THE COMPETITIVE BIDDING REQUIREMENTS AND APPROVING THE PURCHASE OF INSTRUMENTATION SYSTEM COMPONENTS FROM HACH FOR THE MUNICIPAL WASTEWATER TREATMEMT PLANT. WHEREAS, it is critical for the City of Pasco to have proper instrumentation components to control other equipment at the Wastewater Treatment Plant (WWTP); and WHEREAS, the City has need to purchase a number of probes sensors an controllers and appurtenances as part of the Wastewater Treatment Plant (WWTP) improvements project; and WHEREAS, the City currently uses Hach Instrumentation as a part of its standardized system at the Municipal WWTP; and WHEREAS, the City has supporting infrastructure and equipment existing and proposed that is directly affected by the compatibility of the selected instrumentation components; and WHEREAS, the Council of the City of Pasco hereby determines that the paramount considerations in the acquisition of Hach Instrumentation is compatibility with existing equipment, inventory and integration systems; and WHEREAS, the design consultant for the project has identified the proposed improvements at the Municipal WWTP requires the purchase of Instrumentation System components as defined in Exhibit A; and WHEREAS, the design consultant for the project has recommended the installation of Hach Instrumentation system components; and WHEREAS, the use of Hach Instrumentation System components is clearly and legitimately limited to a single source of supply, as detailed in the Sole Source Worksheet, to support current operation standards, this purchase becomes subject to waiving competitive bidding requirements per RCW 35.23.352(9) competitive bidding requirements and RCW 39.04.280(1)(a) sole source and RCW 39.04.280 (1)(b) special market conditions; and WHEREAS, RCW 39.04.280(2)(a) requires that prior to utilizing the sole source exemption the City Council must first adopt a resolution reciting the factual basis supporting the exemption; and WHEREAS, the City Council pursuant to 39.04.280(2)(a) finds that such factual basis as described herein and detailed in the Sole Source Worksheet does support application of the sole source exemption as pertaining to the purchase of hatch instrumentation System components (probes, sensors and controllers) for the WWTP. Resolution - Sole Source Purchase - 1 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON: Section 1. The City Council of Pasco hereby find the above-described circumstance is justification for the waiver of bidding requirements under the authority of RCW 35.23.352(9) and pursuant to sole source provider (RCW 39.04.280(1)(a)) and special facilities or market conditions (RCW 39.04.280(1)(b)) and, therefore, the bidding requirement is hereby waived for the purchase of hatch Instrumentation for the WWTP, as detailed in the Sole Source Worksheet, a copy of which is attached hereto and incorporated herein by reference as Exhibit A. Section 2. That the City of Pasco Public Works Department purchase of one (1) Package of multiple different components for an amount not to exceed the sum of $300,000. Be It Further Resolved, that this Resolution shall take effect immediately. PASSED by the City Council of the City of Pasco, Washington, this 2nd day of November, 2020. �'.Ja"4 Saul Martinez Mayor ATTEST: 1616, xar�" Debra Barham, CMC City Clerk Resolution - Sole Source Purchase - 2 APPRO AS TO FORM: Kerr F son Law, PLLC Ci ttorney EXHIBIT A SOLE SOURCE WORKSHEET Requisition Item: Hach Instrumentation Svstem components Requisition No. NA Prior Purchase Order Number (if item had been approved previously): NA 1. Please describe the items and its function: The equipment consists of instrumentation probes, sensors and controllers which are used to control equipment at the Wastewater Treatment Plant. Including the following: SC -1000 Multi -Parameter Controller SOLITAX - Turbidity and Suspended Solids Sensor LDO — Dissolved Oxygen Probe 3700 - SC Electrodeless Conductivity System pHD - SC pH System ANTAX - SC Ammonium Analyzer Hach - Probe Air blast Cleaning System Hach — termination box assembly Hach- Probe Cable Extension Cables 2. This is a sole source because: ® Sole provider of a licensed or patented good or service ® Sole provider of items that are compatible with existing equipment, inventory, systems, programs or services ® Sole provider of goods and services for which the City has established a standard ❑ Sole provider of goods or services that will meet the specialized needs of the City or perform the intended function (please detail below or in an attachment) ❑ The vendor/distributor is a holder of a used item that would represent good value and is advantageous to the City (please attach information on market price survey, availability, etc.) 3. What necessary features does this vendor provide which are not available from other vendors? Please be specific. The selected instrumentation items provide integrated and networked sensors, probes and analyzers that provide for monitoring and control of the Wastewater Treatment Plant aeration basin process. 4. What steps were taken to verify that these features are not available elsewhere? ® Other brands/manufacturers were examined (please list phone numbers and names, and explain why these were not suitable). Other manufacturers or brands examined: Sensorex, Valmet Metso, Kuntze, Lovibond, Micrometrix and Evoqua. The equipment was inconsistent with other standardized equipment at the WWTP. ❑ Other vendors were contacted (please list phone numbers and names, and explain why these were not suitable). 5. Sole source vendor certifies that the City is getting the lowest price offered for the item. Certification of Need This recommendation for sole source is based upon on objective review of the product/service required and appears to be in the best interest of the City. I know of no conflict of interest on my part of personal involvement in any way with this request. No gratuities, favors or comprising actions have been taken. Neither has my personal familiarity with particular brands, types or equipment, materials or firm been a deciding influence o y request to sole source this purchase. By: — — Date: /0 Z3 Za w