HomeMy WebLinkAbout2020.09.21 Council Remote Meeting PacketRemote Regular Meeting
AGENDA
PASCO CITY COUNCIL
7:00 p.m.
September 21, 2020
Page
1. REMOTE MEETING INSTRUCTIONS:
(a) Governor Inslee's Proclamation No. 20-28, made in response to the
COVID-19 emergency, prohibits members of the public from attending
City meetings in-person but requires agencies to provide options for the
public to participate in remotely. To best comply, the City asks all
members of the public that would like to comment regarding items on
the agenda to fill out a form via the City’s website (www.pasco-
wa.gov/publiccomment) to obtain access information to comment.
Requests to comment in meetings must be received by 4:00 p.m. on the
day of each meeting.
To listen to the meeting via phone, call (415) 655-0052 and use access
code 942-626-986.
City Council meetings are broadcast live on PSC-TV Channel 191 on
Charter/Spectrum Cable in Pasco and Richland and streamed at
www.pasco-wa.gov/psctvlive and on the City’s Facebook page at
www.facebook.com/cityofPasco.
2. CALL TO ORDER:
3. ROLL CALL:
(a) Pledge of Allegiance
4. CONSENT AGENDA: All items listed under the Consent Agenda are considered
to be routine by the City Council and will be enacted by roll call vote as one motion
(in the form listed below). There will be no separate discussion of these items. If
further discussion is desired by Council members or the public, the item may be
removed from the Consent Agenda to the Regular Agenda and considered
separately.
6 - 13 (a) Approval of Meeting Minutes
To approve the minutes of the Pasco City Council remote Meeting held on
September 8, 2020, and remote Workshops held on September 10 and 14,
2020.
Page 1 of 113
Remote Regular Meeting September 21, 2020
14 - 16 (b) Bills and Communications
To approve claims in the total amount of $3,892,351.22 ($3,015,250.30 in
Check Nos. 237514-237758; $47,356.78 in Electronic Transfer Nos.
829514; $12,646.87 in Check Nos. 53415-53424; $817,097.27 in Electronic
Transfer Nos. 30152169-30152684).
To approve bad debt write-off for Utility Billing, Ambulance, Cemetery,
General Accounts, Miscellaneous Accounts, and Municipal Court (non-
criminal, criminal, and parking) accounts receivable in the total amount of
$185,094.24 and, of that amount, authorize $79,933.50 to be turned over for
collection.
17 - 19 (c) Resolution - Surplus of City Property - NKA Heritage Boulevard
To approve Resolution No. 3983, determining certain real property along
Heritage Boulevard to be surplus to the City's needs and, further, authorize
the City Manager to sell the property through realtor listing for a minimum
price determined through appraisal or market analysis.
20 - 29 (d) Resolution - Water Rights Contract No. 2 with Washington State Dept.
of Ecology
To approve Resolution No. 3984, of the City of Pasco, Washington,
authorizing the City Manager to sign the Water Service Contract with
Washington Department of Ecology for Pasco's beneficial and permitted use
of 5,000 acre feet of water from the Lake Roosevelt incremental storage
release program.
30 - 61 (e) Axon Officer Safety Plan and 5-Year Contract Renewal
To approve the contract with Axon, International, Inc., and further, authorize
the City Manager to execute the contract.
62 - 66 (f) Resolution - Council Goals for 2020-2021
To adopt Resolution No. 3985, establishing primary goals for the City of
Pasco for the ensuing calendar years 2020-2021.
(RC) MOTION: I move to approve the Consent Agenda as read.
5. PROCLAMATIONS AND ACKNOWLEDGEMENTS:
6. REPORTS FROM COMMITTEES AND/OR OFFICERS:
(a) Verbal Reports from Councilmembers
67 - 71 (b) General Fund Monthly Report - August 2020
Page 2 of 113
Remote Regular Meeting September 21, 2020
7. HEARINGS AND COUNCIL ACTION ON ORDINANCES AND
RESOLUTIONS RELATING THERETO:
8. ORDINANCES AND RESOLUTIONS NOT RELATING TO HEARINGS:
72 - 81 (a) *Resolution - Interlocal Agreement with Franklin County for Litter
Clean-up Van
MOTION: I move to approve Resolution No.3986, authorizing the City
Manager to sign and execute an interlocal agreement with Franklin County
for the use of a van for the Municipal Court’s Community Litter Clean-Up
Program
82 - 90 (b) *Resolution - Setting a Public Hearing for Street Vacation: A Portion of
South Cedar Ave (MF# VAC 2020-005)
MOTION: I move to approve Resolution No. 3987, setting 7:00 P.M.,
Monday, October 19, 2020 as the time and date to conduct a public hearing
to consider vacating a portion of South Cedar Avenue
91 - 106 (c) *Resolutions - Project Acceptance - Multiple Public Works Projects
MOTION: I move to approve Resolution No. 3988, accepting work
performed by Premier Excavation, Inc. under contract for the Chapel Hill
LID 150 Project.
MOTION: I move to approve Resolution No. 3989, accepting work
performed by Townsend Controls & Electrics, LLC. under contract for the
WWTP PLC Upgrades Project.
MOTION: I move to approve Resolution No. 3990, accepting work
performed by C&E Trenching, LLC under contract for the Foster Wells
Force Main Project.
MOTION: I move to approve Resolution No. 3991, accepting work
performed by Clearwater Construction & Management, LLC. under contract
for the Columbia East Pump Station Project.
107 - 111 (d) *Resolution - Extension of Inclusion, Diversity and Equity Commission
MOTION: I move to approve Resolution No. 3992, extending the term of
the Inclusion, Diversity and Equity Commission, a citizen ad hoc
commission, through December 31, 2021.
9. UNFINISHED BUSINESS:
Page 3 of 113
Remote Regular Meeting September 21, 2020
10. NEW BUSINESS:
112 - 113 (a) COVID-19 Test Site Agreements
MOTION: I move to authorize the City Manager to complete negotiations
and execute an agreement with Benton-Franklin Health District consistent
with the terms presented and to bring back to the City Council for
ratification.
MOTION: I move to authorize the City Manager to complete negotiations
and execute a professional services agreement with Columbia Safety LLC
consistent with the terms presented and to bring back to the City Council for
ratification.
11. MISCELLANEOUS DISCUSSION:
12. EXECUTIVE SESSION:
(a) To Establish the Sales Price or Lease Amount of Real Estate (Per RCW
42.30.110(1)(b),(c)) (10 minutes)
13. ADJOURNMENT:
(a) (RC) Roll Call Vote Required
* Item not previously discussed
Q Quasi-Judicial Matter
MF# “Master File #....”
(b)
REMINDERS:
• Monday, September 21, 6:00 PM: LEOFF Disability Board – via
GoToMeeting (MAYOR SAUL MARTINEZ, Rep.; MAYOR PRO
TEM BLANCHE BARAJAS, Alt.)
• Thursday, September 24, 4:00 PM: TRIDEC Board Meeting – via
Zoom (COUNCILMEMBER DAVID MILNE, Rep.;
COUNCILMEMBER CRAIG MALONEY. Alt.)
• Thursday, September 24, 5:30 PM: Benton Franklin Community
Action Connections Board Meeting – via Zoom
(COUNCILMEMBER ZAHRA ROACH, Rep.; MAYOR SAUL
MARTINEZ, Alt.)
This meeting is broadcast live on PSC-TV Channel 191 on
Charter/Spectrum Cable in Pasco and Richland and streamed at
www.pasco-wa.gov/psctvlive.
Page 4 of 113
Remote Regular Meeting September 21, 2020
Audio equipment available for the hearing impaired; contact the Clerk for
assistance.
Servicio de intérprete puede estar disponible con aviso. Por favor
avisa la Secretaria Municipal dos días antes para garantizar la
disponibilidad. (Spanish language interpreter service may be
provided upon request. Please provide two business day's notice to
the City Clerk to ensure availability.)
Page 5 of 113
AGENDA REPORT
FOR: City Council September 16, 2020
TO: Dave Zabell, City Manager Remote Regular Meeting:
9/21/20
FROM: Debby Barham, City Clerk
Administrative & Community Services
SUBJECT: Approval of Meeting Minutes
I. REFERENCE(S):
09.08.2020, 09.10.20 & 09.14.2020 Draft Council Minutes
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
To approve the minutes of the Pasco City Council remote Meeting held on September
8, 2020, and remote Workshops held on September 10 and 14, 2020.
III. FISCAL IMPACT:
None
IV. HISTORY AND FACTS BRIEF:
V. DISCUSSION:
Page 6 of 113
REMOTE REGULAR
MEETING
MINUTES
PASCO CITY COUNCIL SEPTEMBER 8, 2020
REMOTE MEETING INSTRUCTIONS:
Governor Inslee's Proclamation No. 20-28.8, made in response to the COVID-19
emergency, continued to prohibit members of the public from attending City
meetings in-person but required agencies to provide options for the public to
participate in remotely. To best comply, the City asked all members of the public
that would like to comment regarding items on the agenda to fill out a form via
the City’s website (www.pasco-wa.gov/publiccomment). As of 4:00 p.m. on
Tuesday, September 8, 2020, zero (0) requests to speak were received.
CALL TO ORDER:
The meeting was called to order at 7:00 PM by Saul Martinez, Mayor.
ROLL CALL:
Councilmembers present: Ruben Alvarado (virtual), Blanche Barajas (virtual),
Craig Maloney (virtual), Saul Martinez (in-person), David Milne (virtual), Zahra
Roach (virtual), and Pete Serrano (virtual).
Staff present: Dave Zabell, City Manager (in-person); Colleen Chapin, Human
Resources Director (virtual); Eric Ferguson, City Attorney (virtual); Bob Gear,
Fire Chief (virtual); Zach Ratkai, Administrative & Community Services
Director (in-person); Ken Roske, Police Chief (virtual); Richa Sigdel, Finance
Director (virtual); Rick White, Community & Economic Development Director
(virtual); Steve Worley, Public Works Director (virtual); and Debby Barham,
City Clerk (in-person).
The meeting was opened with the Pledge of Allegiance.
CONSENT AGENDA:
Approval of Meeting Minutes
To approve the minutes of the Pasco City Council Remote Meeting held on
August 17, 2020, Remote Strategic Planning Retreat held on August 21 and 22,
2020 and Remote Workshop held on August 24, 2020.
Bills and Communications
To approve claims in the total amount of $5,407,087.49 ($3,027,897.84 in Check
Nos. 237208-237513; $727,265.25 in Electronic Transfer Nos. 829170-829189,
829195-829238, 829243-829265, 829292-829360, 829364-829427, 829450-
829451, 829458-829459; $18,145.86 in Check Nos. 53399-53414;
$1,630,411.68 in Electronic Transfer Nos. 30151136-30152168; $3,366.86 in
Electronic Transfer Nos. 703-704).
Code Amendment: Hearing Examiner Duties (CA 2020-007)
To adopt Ordinance No. 4496, relating to use of a Hearing Examiner and Zoning
amending PMC Sections 9.130.060 “Additional Exceptions – Application”;
21.10.020 “Terms Defined”; 23.10.060 “Additional Timing Considerations”;
25.145.060 “Setback Requirement”; 25.165.060 “Caretaker’s Residence”;
25.165.120 “Hazardous Waste”; 25.210.020 “Initiation of Amendments”;
25.210.030 “Requirements for Zoning Petition”; 25.210.060 “Planning
Commission – Findings and Recommendations”; 25.210.070 “Appeal of
Recommendation”; 25.210.080 “City Council Consideration”; 25.220.020
“Zoning”; and 29.35.00 “Roles and Responsibilities”
Page 1 of 4 Page 7 of 113
REMOTE REGULAR
MEETING
MINUTES
PASCO CITY COUNCIL SEPTEMBER 8, 2020
Code Enforcement Board Appointments
To confirm the Mayor's appointment of Duane Van Beek to Position No. 3 on
the Code Enforcement Board with an unexpired term from September 8, 2020 to
January 1, 2022.
Historic Preservation Commission Reappointments
To confirm the Mayor's reappointments of Malin Bergstrom and Daniel Stafford
to Position Nos.1 & 2 respectively on the Historic Preservation Commission with
terms from August 1, 2020 to August 1, 2023.
Parks & Recreation Advisory Board Reappointments/Appointments
To confirm the Mayor's reappointments of Nolvia Salinas and Thomas
Davenport to Position Nos.1 & 2 respectively and the appointment of Julie Ann
Campos to Position No. 3 on the Parks & Recreation Advisory Board, with
Position Nos. 1 & 2 terms from February 2, 2020 to February 2, 2023 and
Position No. 3 term from September 8, 2020 to February 2, 2021.
Planning Commission Appointments
To confirm the Mayor's appointments of Ty Jennings, Rachel Teel and Jay
Hendler to Position Nos.4, 7 & 8 respectively on the Planning Commission, with
Position No. 4 term from September 8, 2020 to February 2, 2024 and Position
Nos. 7 & 8 terms from September 8, 2020 to February 2, 2026.
(RC) MOTION: Mayor Pro Tem Barajas moved to approve the Consent Agenda
as read. Mr. Serrano seconded. Motion carried unanimously by Roll Call vote.
REPORTS FROM COMMITTEES AND/OR OFFICERS:
Verbal Reports from Councilmembers
Mayor Pro Tem Barajas announced the recent loss of Pasty Nelson a long-time
Watch Block Captain volunteer. Ms. Barajas also noted that she toured the Pasco
Aviation Museum and Hanger.
Mr. Milne provided additional details regarding the Pasco Aviation Museum and
Hanger tour.
Mayor Martinez expressed thanks to the Tri-City Water Follies for organizing
the HAPO "Over the River" Airshow during the past weekend.
Ms. Roach commented on the Visit Tri-Cities meeting she recently attended.
HEARINGS AND COUNCIL ACTION ON ORDINANCES AND RESOLUTIONS
RELATING THERETO:
Street Vacation: Vacating a Portion of E Pueblo Street (MF# VAC2019-006)
Mr. White updated Council on the status of the proposed vacation.
Council and staff discussed whether to continue the Public Hearing or to deny
the proposed vacation.
MOTION: Mayor Pro Tem Barajas moved to continue the hearing on the Pueblo
Street Vacation request to November 2, 2020. Mr. Maloney seconded. Motion
carried unanimously.
Page 2 of 4 Page 8 of 113
REMOTE REGULAR
MEETING
MINUTES
PASCO CITY COUNCIL SEPTEMBER 8, 2020
J&J Kelly Construction Annexation (MF# ANX 2020-002)
Mr. White provided a brief report related to the proposed annexation and the next
steps in the annexation process.
Council and staff briefly discussed the proposed annexation and the possibility
of creating a Local Improvement District for City services.
CONDUCT A PUBLIC MEETING
Mayor Martinez opened the public meeting at 7:29 PM and after three calls for
comments, and there being none, he closed the public meeting at 7:29:30 PM.
MOTION: Mayor Pro Tem Barajas moved to approve Resolution No. 3980,
accepting a notice of intent to commence annexation proceedings for the J&J
Kelly Construction annexation, providing a determination on the boundary to be
annexed, and whether simultaneous zoning and the assumption of bonded
indebtedness will be required. Ms. Roach seconded. Motion carried
unanimously.
ORDINANCES AND RESOLUTIONS NOT RELATING TO HEARINGS:
Setting Public Hearing for Street Vacation: Vacating the Remainder of E.
Duluth Street (MF# VAC2020-004)
Mr. White explained the purpose of the proposed vacation of the remainder of
East Duluth Street.
MOTION: Mayor Pro Tem Barajas moved to approve Resolution No. 3981,
setting 7:00 P.M., Monday, October 5, 2020 as the time and date to conduct a
public hearing to consider vacating E. Duluth Street within Blocks 6 and 7 of
Frey's Addition to the west right-of-way line of N. Utah Avenue. Ms. Roach
seconded. Motion carried unanimously.
Resolution - Amendment to Interlocal Agreement with Port of Pasco for
Argent Road
Mr. Worley explained the proposed amendments to the Interlocal Agreement
with the Port of Pasco for the Argent Road Project.
Council and staff briefly discussed the proposed amendments.
MOTION: Mayor Pro Tem Barajas moved to approve Resolution No. 3982,
authorizing execution of the Amendment to the Interlocal Agreement between
the City and Port of Pasco for the Argent Road Project and further, authorize the
City Manager to execute the Amendment. Mr. Alvarado seconded. Motion
carried unanimously.
NEW BUSINESS:
Professional Services Agreement - Schlagel Park/Pasco Boat Basin
Mr. Ratkai provided an overview of the proposed professional services
agreement for the Schlagel Park/Pasco Boat Basin project for design services and
permitting processes and grant requirements.
Council and staff briefly discussed the proposed agreement.
MOTION: Mayor Pro Tem Barajas moved to approve the Professional Services
Agreement for project design services for the Schlagel Park/Pasco Boat Basin
Project with MacKay Sposito in the amount of $311,546.48 and further, authorize
Page 3 of 4 Page 9 of 113
REMOTE REGULAR
MEETING
MINUTES
PASCO CITY COUNCIL SEPTEMBER 8, 2020
the City Manager to execute the Professional Services Agreement. Ms. Roach
seconded. Motion carried unanimously.
Inclusion, Diversity and Equity Commission Chairperson Selection
Mr. Zabell noted that the Inclusion, Diversity & Equity Commission (IDEC)
Charter requires that Council appoint the IDEC Chair and the previous Chair had
resigned from the IDEC in late 2019.
MOTION: Mayor Pro Tem Barajas moved to confirm Jeffrey Robinson as the
chairperson for the Inclusion, Diversity & Equity Commission. Mr. Serrano
seconded. Motion carried unaimously.
MISCELLANEOUS DISCUSSION:
Mayor Martinez expressed thanks to the Council subcommittee members for
their time and dedication in reviewing applications and interviewing candidates
to serve on a number of City Boards and Commission. Mayor Martinez also
expressed thanks to all the individuals that applied and appreciates their passion
for serving.
Ms. Roach commented that she has been having technician issues with her iPad,
which should be corrected soon. In the meantime, she apologized to those
individuals that she has not responded to via email.
Mr. Zabell and Fire Chief Gear reported on the deployment of staff to assist in
regional fires due to the recent extreme weather conditions.
Council and staff discussion regarding firefighting efforts continued.
ADJOURNMENT:
There being no further business the meeting adjourned at 8:10 PM.
APPROVED: ATTEST:
Saul Martinez, Mayor Debra Barham, City Clerk
Page 4 of 4 Page 10 of 113
REMOTE SPECIAL
MEETING
MINUTES
PASCO CITY COUNCIL SEPTEMBER 10, 2020
REMOTE MEETING INSTRUCTIONS:
Call-in information for the public to attend the Retreat was available through
GoToWebinar in "listen-only" mode.
CALL TO ORDER:
The meeting was called to order at 5:00 PM by Saul Martinez, Mayor.
ROLL CALL:
Councilmembers present: Ruben Alvarado (virtual), Blanche Barajas (virtual),
Craig Maloney (virtual), Saul Martinez (in-person), David Milne (virtual),
Zahra Roach (virtual) and Pete Serrano (virtual).
Staff present: Dave Zabell, City Manager (in-person); Bob Gear, Fire Chief
(virtual); Zach Ratkai, Administrative & Community Services Director
(virtual); Ken Roske, Police Chief (virtual); Richa Sigdel, Finance Director
(virtual); and Rick White, Community & Economic Development Director
(virtual).
2020-2021 GOAL STATEMENT - DISCUSSION
Council and staff continued the discussion of the proposed 2020-2021 Council
Goals. The draft goals will come back for further review at the September 14,
2020 Council Workshop.
ADJOURNMENT:
There being no other business, the special workshop was adjourned at 7:37 PM.
APPROVED: ATTEST:
Saul Martinez, Mayor Debra Barham, City Clerk
Page 1 of 1 Page 11 of 113
REMOTE
WORKSHOP
MEETING
MINUTES
PASCO CITY COUNCIL SEPTEMBER 14, 2020
REMOTE WORKSHOP INSTRUCTIONS:
The Pasco City Council Workshop was broadcast live on PSC-TV Channel 191
on Charter/Spectrum Cable in Pasco and Richland and streamed at www.pasco-
wa.gov/psctvlive and on the City’s Facebook page at
www.facebook.com/cityofPasco. Call-in information to GoToWebinar for
"listen-only" mode was also made available.
CALL TO ORDER:
The meeting was called to order at 7:00 PM by Saul Martinez, Mayor.
ROLL CALL:
Councilmembers present: Ruben Alvarado (virtual), Blanche Barajas (virtual),
Craig Maloney (virtual), Saul Martinez (in-person), David Milne (virtual),
Zahra Roach (virtual), and Pete Serrano (virtual).
Staff present: Dave Zabell, City Manager (in-person); Craig Briggs, Acting
City Attorney (virtual); Bob Gear, Fire Chief (virtual); Zach Ratkai,
Administrative & Community Services Director (in-person); Ken Roske, Police
Chief (virtual); Richa Sigdel, Finance Director (virtual); Rick White,
Community & Economic Development Director (virtual); Steve Worley, Public
Works Director (in-person); and Debby Barham, City Clerk (in-person).
The meeting was opened with the Pledge of Allegiance.
VERBAL REPORTS FROM COUNCILMEMBERS:
Mayor Martinez reported that he participated on a panel for the Association of
Washington Businesses Policy Summit earlier in the day.
Mayor Pro Tem Barajas stated that she drove to Colfax, WA over the weekend
to the visit the regional Fire Command Center.
Mr. Alvarado reported on the Ben Franklin Transit Board meeting that he
recently attended.
Mr. Milne reported that he attended a 9-11 annual memorial event on Friday,
September 11, 2020.
ITEMS FOR DISCUSSION:
Urban Growth Area Expansion CPA2020-001; Comprehensive Plan
Update CPA2020-002
Mr. White introduced the Urban Growth Area (UGA) Expansion and
Comprehensive Plan updates and then introduced Ferdouse Oneza, Oneza &
Associates, Ben Floyd, White Bluffs Consulting, and Mr. Gonzalez, Senior
Planner who reported the specific updates and next steps in the process in
completing the Comprehensive Plan and Environment Impact Statement (EIS).
Council, the consultants and staff discussed the updates and timelines related to
the proposed UGA Expansion, Comprehensive Plan and EIS.
Page 1 of 2 Page 12 of 113
REMOTE
WORKSHOP
MEETING
MINUTES
PASCO CITY COUNCIL SEPTEMBER 14, 2020
City Surplus Property
Mr. Ratkai reported on the City-owned property and noted two properties that
may be ready for surplus, which included property along Heritage Boulevard
for mixed residential and commercial use and adjacent to Gesa Stadium for
commercial use.
Mayor Martinez agreed that the Heritage Boulevard property is ready for
surplus and strategic planning is needed for the property next to Gesa Stadium
before it is considered to surplus.
Council and staff further discussed opportunities for the property near Gesa
Stadium and a variety of suggestions for its analysis will be taken into
consideration.
Axon Officer Safety Plan and 5-Year Contract Renewal
Police Chief Roske introduced Captain Parramore who provided the details of
the Axon Officer Safety Plan and new five-year contract proposal.
Water Rights Contract No. 2 with Washington State Dept. of Ecology
Mr. Worley provided a brief history of water rights, the current status of Pasco's
water rights and the Quad City water rights. He then explained the need for an
additional 5,000 acres of water rights through a long-term lease with the
Department of Ecology.
Review 2020-2021 Council Goals
Mr. Zabell presented the current draft of the 2020-2021 Council Goals.
Council and Mr. Zabell briefly discussed the draft goals and after discussion it
was agreed that the goals would be brought back for final Council action at
their next meeting.
MISCELLANEOUS COUNCIL DISCUSSION:
Mayor Martinez reminded everyone to complete their 2020 Census.
Mr. Zabell announced that the City of Pasco is collaborating with Washington
State University (WSU) at Tri-Cities and is providing a hot-spot connection and
space for WSU students living in Pasco to utilize twice a week.
Ms. Roach commented on the employee work conditions at Twin City Foods.
Mayor Pro Tem Barajas also commented on the Twin City Foods issue.
ADJOURNMENT:
There being no further business, the workshop closed at 9:06 PM.
APPROVED: ATTEST:
Saul Martinez, Mayor Debra Barham, City Clerk
Page 2 of 2 Page 13 of 113
AGENDA REPORT
FOR: City Council September 17, 2020
TO: Dave Zabell, City Manager Remote Regular Meeting:
9/21/20
FROM: Darcy Buckley, Financial Services Manager
Finance
SUBJECT: Bills and Communications
I. REFERENCE(S):
Accounts Payable 09.21.20
Bad Debt Write-off/Collection
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
To approve claims in the total amount of $3,892,351.22 ($3,015,250.30 in Check Nos.
237514-237758; $47,356.78 in Electronic Transfer Nos. 829514; $12,646.87 in Check
Nos. 53415-53424; $817,097.27 in Electronic Transfer Nos. 30152169-30152684).
To approve bad debt write-off for Utility Billing, Ambulance, Cemetery, General
Accounts, Miscellaneous Accounts, and Municipal Court (non-criminal, criminal, and
parking) accounts receivable in the total amount of $185,094.24 and, of that amount,
authorize $79,933.50 to be turned over for collection.
III. FISCAL IMPACT:
IV. HISTORY AND FACTS BRIEF:
V. DISCUSSION:
Page 14 of 113
REPORTING PERIOD:
September 21, 2020
Claims Bank Payroll Bank Gen'l Bank Electronic Bank Combined
Check Numbers 237514-237758 53415-53424
Total Check Amount $3,015,250.30 $12,646.87 Total Checks 3,027,897.17$
Electronic Transfer Numbers 829514 30152169-30152684
Total EFT Amount $47,356.78 $817,097.27 $0.00 Total EFTs 864,454.05$
Grand Total 3,892,351.22$
Councilmember
480,078.29
21,436.71
1,589.03
2,688.87
50,759.73
2,066.22
2,677.25
47,356.78
1,493.53
2,759.07
1,590.04
18,245.36
5,079.71
14,583.33
0.00
38,022.97
211.74
1,340,992.05
806,868.99
24,651.66
0.00
184,064.43
845,135.46
GRAND TOTAL ALL FUNDS:3,892,351.22$
The City Council
September 3 - September 16, 2020
C I T Y O F P A S C O
Council Meeting of:
Accounts Payable Approved
City of Pasco, Franklin County, Washington
We, the undersigned, do hereby certify under penalty of perjury the materials have been furnished, the services rendered or the labor performed as described
herein and the claim is a just, due and unpaid obligation against the city and we are authorized to authenticate and certify to such claim.
Dave Zabell, City Manager Darcy Buckley, Finance Manager
We, the undersigned City Councilmembers of the City Council of the City of Pasco, Franklin County, Washington, do hereby certify on this
21st day of September, 2020 that the merchandise or services hereinafter specified have been received and are approved for payment:
Councilmember
SUMMARY OF CLAIMS BY FUND:
GENERAL FUND
STREET
RIVERSHORE TRAIL & MARINA MAIN
C.D. BLOCK GRANT
MARTIN LUTHER KING COMMUNITY CENTER
AMBULANCE SERVICE
CEMETERY
ATHLETIC PROGRAMS
GOLF COURSE
SENIOR CENTER OPERATING
MULTI-MODAL FACILITY
EQUIPMENT RENTAL - OPERATING BUSINESS
SPECIAL ASSESSMENT LODGING
REVOLVING ABATEMENT
TRAC DEVELOPMENT & OPERATING
PARKS
ECONOMIC DEVELOPMENT
STADIUM/CONVENTION CENTER
GENERAL CAP PROJECT CONSTRUCTION
UTILITY, WATER/SEWER
EQUIPMENT RENTAL - OPERATING GOVERNMENTAL
EQUIPMENT RENTAL - REPLACEMENT GOVERNMENTAL
PAYROLL CLEARING
Page 15 of 113
BAD DEBT WRITE-OFF/COLLECTION
August 1, - August 31, 2020
1. UTILITY BILLING - These are all inactive accounts, 60 days or older. Direct write-off are
under $20 with no current forwarding address, or are accounts in "occupant" status. Accounts
submitted for collection exceed $20.00.
2. AMBULANCE - These are all delinquent accounts over 90 days past due or statements are
returned with no forwarding address. Those submitted for collection exceed $10.00. Direct
write off including DSHS and Medicare customers; the law requires that the City accept
assignment in these cases.
3. COURT ACCOUNTS RECEIVABLE - These are all delinquent non-criminal and criminal
fines, and parking violations over 30 days past due.
4. CODE ENFORCEMENT – LIENS - These are Code Enforcement violation penalties which
are either un-collectable or have been assigned for collections because the property owner has
not complied or paid the fine. There are still liens in place on these amounts which will
continue to be in effect until the property is brought into compliance and the debt associated
with these liens are paid.
5. CEMETERY - These are delinquent accounts over 120 days past due or statements are returned
with no forwarding address. Those submitted for collection exceed $10.00.
6. GENERAL - These are delinquent accounts over 120 days past due or statements are return ed
with no forwarding address. Those submitted for collection exceed $10.00.
7. MISCELLANEOUS - These are delinquent accounts over 120 days past due or statements are
returned with no forwarding address. Those submitted for collection exceed $10.00.
Direct
Write-off
Referred to
Collection
Total
Write-off
Utility Billing $ 26.28 0.00 26.28
Ambulance $ 105,134.46 0.00 105,134.46
Court A/R $ .00 79,933.50 79,933.50
Code Enforcement $ .00 .00 .00
Cemetery $ .00 .00 .00
General $ .00 .00 .00
Miscellaneous $ .00 .00 .00
TOTAL: $ 105,160.74 79,933.50 185,094.24
Page 16 of 113
AGENDA REPORT
FOR: City Council September 16, 2020
TO: Dave Zabell, City Manager Remote Regular Meeting:
9/21/20
FROM: Zach Ratkai, Director
Administrative & Community Services
SUBJECT: Resolution - Surplus of City Property - NKA Heritage Boulevard
I. REFERENCE(S):
Proposed Resolution
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
To approve Resolution No. _______, determining certain real property along Heritage
Boulevard to be surplus to the City's needs and, further, authorize the City Manager to
sell the property through realtor listing for a minimum price determined through
appraisal or market analysis.
III. FISCAL IMPACT:
Minimum revenue to be determined through appraisal or market study.
IV. HISTORY AND FACTS BRIEF:
For the last number of years, the City of Pasco has systematically identified and
designated certain City-owned parcels as surplus to City needs and put them up for
sale. Parcels in this surplus pool have ranged from civic use sites to remaindered
parcels after roadways have realigned. Recently, Pasco staff has built an inventory of
City-owned parcels to:
• Determine which parcels remain in surplus status
• Identify baseline data on total City-owned acreage
• Build a future strategy on the utilization of public buildings and property
• Identify future maintenance strategy and resource allocation
In this first iteration of City-owned property assessment yield the decision to continue
to market a single property along Heritage Boulevard, that has been deemed to be
surplus to civic need.
Page 17 of 113
V. DISCUSSION:
The remaining parcel identified in the first iteration of property sales is on Heritage
Boulevard. This parcel was the subject of a previous sale effort last December, which
was declined by Council. The parcel is 2.25 acres, zoned R1a, with a future land use
designation of Mixed Residential and Commercial. Future intentions for this corridor
conform generally to the intended use as identified through the zoning and land use
designations. However, the current land use designation, and future changes once the
Comprehensive Plan is updated, could allow for zoning changes to accommodate all
manner of residential uses, along with a diverse mix of commercial and office. Since
this parcel has been on the market, there has been interest from the buying public,
mainly circulated around residential uses. Staff recommends that the parcel remain on
the market with the same intent until a buyer emerges.
Chapter 2.120.010 of the Pasco Municipal Code (PMC) authorizes City Council to
declare property surplus to City need and offer said property to be sold. Council shall,
according to Chapter 2.120.020, by resolution, authorize sale by either fixing a
minimum price, or authorize sale through determination of minimum price through
appraisal or market analysis. The process for ultimate sale of the property would occur
through realtor listing in conformance with Chapter 2.120.030 of the PMC.
Page 18 of 113
Resolution – Surplus Heritage Blvd. Property - 1
RESOLUTION NO. _________
A RESOLUTION OF THE CITY OF PASCO, WASHINGTON, APPROVING
THE SURPLUS OF CERTAIN REAL PROPERTY ON HERITAGE
BOULEVARD.
WHEREAS, the Pasco City Council authorized the listing for sale of a 2.25-acre
commercial property on Heritage Boulevard, subject to final approval of the City Council and in
accordance with the recommendations of the City’s Real Estate Broker; and
WHEREAS, in accordance with Chapter 2.120.020 of the Pasco Municipal Code, the City
Council has determined this parcel to be surplus to the needs of the city; and
WHEREAS, minimum purchase price will be determined through appraisal or market
analysis.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PASCO, WASHINGTON:
That the City Manager is authorized to market this property through realtor listing for a
minimum price to be determined through market analysis or appraisal.
PASSED by the City Council of the City of Pasco this 21St day of September, 2020.
_____________________________
Saul Martinez
Mayor
ATTEST: APPROVED AS TO FORM:
_____________________________ ___________________________
Debra Barham Eric Ferguson
City Clerk City Attorney
Page 19 of 113
AGENDA REPORT
FOR: City Council September 16, 2020
TO: Dave Zabell, City Manager Remote Regular Meeting:
9/21/20
FROM: Steve Worley, Director
Public Works
SUBJECT: Resolution - Water Rights Contract No. 2 with Washington State Dept. of
Ecology
I. REFERENCE(S):
Resolution
Ecology Water Service Agreement
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
To approve Resolution No. ______, of the City of Pasco, Washington, authorizing the
City Manager to sign the Water Service Contract with Washington Department of
Ecology for Pasco's beneficial and permitted use of 5,000 acre feet of water from the
Lake Roosevelt incremental storage release program.
III. FISCAL IMPACT:
Water Fund 411: $175,000 annually to the Department of Ecology effective November
2020 until such time as the water rights are no longer needed. ($35 per acre-foot for
5,000 acre feet of annual water usage).
IV. HISTORY AND FACTS BRIEF:
As Council is aware, in order to continue to meet current and anticipated annual
domestic water system demands, it is necessary for the City to continuously pursue
additional permitted sources of water supply.
This past January, Council authorized the first of two planned agreements with
Ecology that provide for the annual purchase of 5,000 acre-feet of water rights from
Ecology's Lake Roosevelt Incremental Storage Releases Program (Program). The
acquisition of these water rights is a multi-year process.
In an effort to be forward looking, City staff has continued its efforts to find and
acquire additional water rights and in 2019 learned through those efforts learned that
Page 20 of 113
additional water rights were to be made available from aforementioned program. Staff
submitted an application in March 2019 for a second5,000 acre feet per year allocation.
Ecology has recently approved the application, assigning it water right number S3-
30852.
Taking advantage of this new water right, requires an new agreement with Ecology.
V. DISCUSSION:
Similar to the prior acquisition, staff will provide a presentation relating to the need for
this additional water right. In summary however, the additional 5,000 acre feet of water
rights proposed positions the City with sufficient water rights to adequately cover
current and near-term needs. This has been a years long effort on the part of the City
and demonstrates steady progress over the past half-decade.
Anticipating the two Ecology acquisitions and others, the 2019-2020 budget includes
$550,000 for the purchased water. The current commitments associated with these
purchases includes:
• Burbank water rights (soon to be acquired) - $140,000 per year for 4 years
• Ecology Water Right S4-33044 - $175,000 per year (Approved by Council
January 2020)
• Ecology Water Right S3-30852 - $175,000 per year (current proposal)
The total for the above water right purchases equal $490,000 and is within the available
budget.
Once Ecology receives the executed contract, the required Record Of Examination
(ROE) will be prepared and finalized. The ROE contains appeal language that allows
for parties to appeal the decision. Once the 30-day appeal period is over, Ecology may
then issue the Water Right Permit.
This item was discussed at the September 14, 2020 Council Workshop.
Page 21 of 113
Resolution – Water Service Contract - 1
RESOLUTION NO. ________
A RESOLUTION OF THE CITY OF PASCO, WASHINGTON,
AUTHORIZING THE CITY MANAGER TO SIGN THE WATER SERVICE
CONTRACT WITH WASHINGTON STATE DEPARTMENT OF ECOLOGY
FOR PASCO’S BENEFICIAL AND PERMITTED USE OF 5,000 ACRE-FEET
OF WATER FROM THE LAKE ROOSEVELT INCREMENTAL STORAGE
RELEASE PROGRAM.
WHEREAS, RCW 90.90.010 authorizes the Department of Ecology's Office of Columbia
River (OCR) to enter into water service contracts to recover all or a portion of the cost of
developing water supplies; and
WHEREAS, Chapters 90.03 and 90.44 RCW authorize the appropriation of public water
for beneficial use and describe the process for obtaining water rights; and
WHEREAS, laws governing the water right permitting process are contained in RCW
90.03.250 through 90.03.340 and RCW 90.44.050; and
WHEREAS, on December 21, 2010, Department of Ecology (Ecology) issued Surface
Water Certificate S3-30556 authorizing Reclamation to release 37,500 acre-feet of water from the
Lake Roosevelt Incremental Storage Release Program (Program) for the purpose of instream flow
purposes, with 25,000 acre-feet to be used as replacement water for out-of-stream municipal and
industrial uses; and
WHEREAS, The City of Pasco submitted and Ecology accepted Water Right application
S3-30852 to receive 5,000 acre-feet of water under the Program for use within the municipal water
supply area served by the City of Pasco; and
WHEREAS, in accordance with RCW 90.03.290, Ecology has determined that the
requirements for approval of the requested water right have all been met; and
WHEREAS, Ecology requires the execution of a Water Service Contract prior to issuing
the Record of Examination (for 30-day public comment) and final Water Right Permit; and
WHEREAS, the City Council does authorize and direct the City Manager to sign the
above-mentioned Water Service Contract, and grants the City Manager authority to negotiate and
make any minor changes to said Water Service Contract in the best interest of the City.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PASCO,
WASHINGTON, DOES RESOLVE AS FOLLOWS:
Section 1. The City Manager of the City of Pasco, Washington, is hereby authorized
and directed to negotiate, make minor changes to, and sign the Water Service Contract between
the City of Pasco and the Washington State Department of Ecology, copies of which are attached
Page 22 of 113
Resolution – Water Service Contract - 2
hereto and incorporated herein by this reference as Exhibit A; and to take all necessary steps
required to complete this transaction.
PASSED by the City Council of the City of Pasco, Washington, as its regular meeting
dated this _____ day of September, 2020.
___________________________________
Saul Martinez, Mayor
ATTEST: APPROVED AS TO FORM:
___________________________________ ___________________________________
Debra Barham, CMC Kerr Ferguson Law, PLLC
City Clerk City Attorney
Page 23 of 113
Water Service Agreement 296/0285LAKROS
1
WATER SERVICE CONTRACT
BETWEEN
OFFICE OF THE COLUMBIA RIVER
WASHINGTON DEPARTMENT OF ECOLOGY
AND
City of Pasco
EXPLANATORY RECITALS:
Whereas, the following preliminary statements are made in explanation:
1. RCW 90.90.010 authorizes the Department of Ecology’s Office of Columbia River (OCR) to enter into
water service contracts to recover all or a portion of the cost of developing water supplies.
2. Since 2004, OCR has partnered with the United States Bureau of Reclamation (Reclamation) on
releasing additional water from Lake Roosevelt for new water supplies.
3. On December 21, 2010, Ecology issued Surface Water Certificate S3-30556 authorizing Reclamation
to release 37,500 acre-feet of water from Lake Roosevelt for the purpose of instream flow purposes,
with 25,000 acre-feet to be used as replacement water for out-of-stream municipal and industrial
uses.
4. On December 21, 2010, Ecology issued Trust Water Certificate S3-30556, accepting 37,500 acre-feet
of water into the Trust Water Rights Program.
5. OCR entered into a federal water service contract with Reclamation on August 2, 2011, Contract No.
11XX101734 (Reclamation Contract). The Reclamation Contract is attached hereto as Appendix A.
The Reclamation Contract relates to the 37,500 acre-feet of water supply released for instream flows
and new municipal and industrial permits. The Reclamation Contract has a term of 40 years, expiring
on August 2, 2051, unless it is renewed pursuant to its terms.
The City of Pasco holds an application for a water right S3-30852 that was filed with Ecology on March 26,
2019.
I. THIS WATER SERVICE CONTRACT (AGREEMENT) is made and entered into by and between the
Washington State Department of Ecology, hereinafter referred to as "ECOLOGY", and The City of Pasco,
hereinafter referred to as "APPLICANT".
II. IT IS THE PURPOSE OF THIS AGREEMENT to establish a contractual framework for the APPLICANT to
reimburse the State of Washington through ECOLOGY an agreed upon annual sum to utilize permitted waters
of the State of Washington under a Water Right Permit (Appendix B) for beneficial use of that water. This
Agreement is intended to describe the annual costs, the conditions to the Agreement and the term of service
for the use of that water. This Agreement contains all the terms and conditions agreed upon by the parties.
No other understandings, oral or otherwise, regarding the subject matter of this Agreement shall be deemed
to exist or to bind any of the parties hereto.
III. STATEMENT OF PERFORMANCE:
1. Ecology has conducted a water right investigation and will issue a Report of Examination (ROE)
approving the application after the APPLICANT signs this Agreement. After any appeal of the ROE is
concluded, Ecology will issue a permit (unless the ROE is vacated upon appeal). All provisions,
Page 24 of 113
Water Service Agreement 296/0285LAKROS
2
conditions and limitations of water use identified in Attachment B are incorporated into this
contract.
The supply of water authorized in Attachment B is a permanent authorization. However, it is mitigated by a
non-permanent federal water service contract. In the future, either the Reclamation Contract will be
renewed, or OCR will make best efforts to replace it with another water supply source that provides equal
mitigation value.
IV. PERIOD OF PERFORMANCE: Subject to its other provisions, the period of performance of this Agreement
shall commence on the date of permit issuance, and run as long as the APPLICANT receives water pursuant to
Attachment B, unless amended or terminated sooner as provided herein.
V. TERMS OF PAYMENT: Cost recovery payments for this Agreement are based on costs incurred by
ECOLOGY as a result of the Reclamation Contract, unless otherwise amended. The Reclamation Contract and
its terms and conditions are incorporated by reference into this Agreement. Annual payments due by the
APPLICANT to ECOLOGY are as follows:
APPLICANT shall pay Ecology an annual sum of $35 per acre-foot per year based on the permitted or
certificated quantity described in Appendix B. Ecology may at its sole discretion adjust this rate if
Reclamation exercises Provision 14(2)(b) of the Reclamation Contract, which provides for periodic review of
payments for water service contracts under Federal Reclamation law. ECOLOGY shall not adjust its rate
unless it provides APPLICANT with 90 days notice of said rate adjustment.
VI. BILLING PROCEDURE: Payment shall be based on the full permitted quantity in Appendix B. At such time
as the permit is superseded, or perfected and replaced by a certificate, then the payment shall be based
upon the superseding permit or certificated quantity. Payment shall be due by November 1st each year for
the subsequent year’s water use. ECOLOGY shall send a notice of payment due to the APPLICANT by
September 15th of each year.
VII. AGREEMENT ALTERATIONS, AMENDMENTS, AND ASSIGNMENTS: This Agreement may be amended or
assigned by mutual agreement of the parties. Such amendments or assignments shall not be binding unless
they are in writing and signed by personnel authorized to bind each of the parties.
Exceptions to mutual agreement amendments and assignments:
1. When a certificate issues for the permit in Appendix B, said certificate shall automatically
replace the permit and become the basis for this Agreement in Appendix B.
2. This Agreement is assignable if accompanied by an equivalent assignment of the subject
permit. A superseding permit issued in such event will become the basis for this Agreement in
Appendix B.
3. In the event a superseding permit issues based on an approved change decision by ECOLOGY,
said superseding permit will become the basis for this Agreement in Appendix B. However, in
addition to other applicable criteria and transfer statutes, a change application shall only be
approved for the permit or certificate if the new use, point of withdrawal, or other proposed
change is capable of being mitigated through the Reclamation Contract.
4. In the event a certificate has issued and the entire property to which the certificate is
appurtenant is transferred to another party, this Agreement is assignable if agreed to by the
current and proposed certificate holders.
Page 25 of 113
Water Service Agreement 296/0285LAKROS
3
VIII. TERMINATION: The APPLICANT may terminate this Agreement upon thirty (30) calendar day’s prior
written notification to ECOLOGY. In that event, the subject permit shall be cancelled by ECOLOGY if still in
effect. If a certificate is in effect, such termination shall constitute the certificate holder’s intent to abandon
the certificate and ECOLOGY shall promptly revoke same.
ECOLOGY shall not terminate this Agreement unless:
1. The Reclamation Contract is renewed and ECOLOGY is subjected to different or additional conditions
for the water releases not covered by this ECOLOGY-APPLICANT Water Service Contract; or
2. The Reclamation Contract is terminated and ECOLOGY has secured alternate mitigation for the
permit or certificate.
3. The Reclamation Contract is terminated and ECOLOGY has not secured alternate mitigation for the
permit or certificate1.
4. The APPLICANT fails to honor the terms of this Agreement, including payment.
Prior to terminating this Agreement as described in #1 and #2 above, ECOLOGY shall provide to the
APPLICANT a new water service contract for review and execution at least ninety (90) calendar days prior to
such termination. The goal of such notice is to provide informed and uninterrupted mitigation throughout
the life of the permit or certificate. If ECOLOGY terminates this Agreement as described in #1 and #2 above,
the APPLICANT may:
A. Accept the terms of the new water service contract; or
B. Abandon use of the permit or certificate and either:
a. Cease beneficial use associated with said right (e.g. no longer divert or withdraw water); or
b. Continue the beneficial use under another suitable water right.
ECOLOGY shall not terminate this Agreement as described in #4 above, unless it has taken the following
steps:
I. Ecology must provide notice to the APPLICANT of APPLICANT’S failure to comply with this Agreement
and provide for 30 calendar days response by the APPLICANT. If the APPLICANT corrects such non-
compliance within said 30 day period, Ecology shall not terminate the Agreement. Except however,
that if such non-compliance is due to failure to promptly provide annual payment as required herein,
a late penalty of 5% shall be assessed.
II. If non-compliance persists beyond the 30 day notice period, Ecology may initiate termination of the
Agreement by providing a ninety (90) calendar day Notice of Intent to Terminate. If the APPLICANT
corrects such non-compliance within said 90-day period, Ecology shall not terminate the Agreement.
Except however, that the APPLICANT shall be assessed a non-compliance penalty of 5%, said penalty
being in addition to any penalty assessed in the 30-day notice period. If non-compliance persists
beyond 90 days, Ecology may terminate the Agreement and either cancel the permit or revoke the
certificate as appropriate. Such cancellation or revocation shall be made by Departmental Order. In
the event of such cancellation or revocation, the applicant agrees to voluntarily abandon the permit
or certificate.
In the event of termination by either party, all payments paid in advance for the coming calendar year shall
remain with ECOLOGY without refund.
Ecology and the Applicant are each responsible for their own respective costs and attorney’s fees in
connection with this Agreement and any dispute related to the proper interpretation or implementation of
1 See the Reclamation Contract termination clause.
Page 26 of 113
Water Service Agreement 296/0285LAKROS
4
this Agreement. No damages, direct or indirect, may be awarded to the Applicant due to failure of Ecology,
or Ecology’s officers, agents, or employees, to perform any obligation under this Agreement.
The Applicant is not a third party beneficiary of the Reclamation Contract.
IX. GOVERNANCE: This Agreement is entered into pursuant to and under the authority granted by the laws
of the state of Washington and any applicable federal laws. The provisions of this Agreement shall be
construed to conform to those laws. In the event of an inconsistency in the terms of this Agreement, or
between its terms and any applicable statute or rule, the inconsistency shall be resolved by giving
precedence in the following order:
Applicable state and federal statutes and rules;
Any other provisions of the Agreement, including material incorporated by reference.
X. WAIVER: A failure by either party to exercise its rights under this Agreement shall not preclude that party
from subsequent exercise of such rights and shall not constitute a waiver of any other rights under this
Agreement unless stated to be such in writing signed by an authorized representative of the party and
attached to the original Agreement.
XI. ALL WRITINGS CONTAINED HEREIN: This Agreement contains all the terms and conditions agreed upon
by the parties. No other understandings, oral or otherwise, regarding the subject matter of this Agreement
shall be deemed to exist or to bind any of the parties hereto.
XII. IN WITNESS WHEREOF, the parties have executed this Agreement.
STATE OF WASHINGTON APPLICANT
DEPARTMENT OF ECOLOGY
____________________________ ___________________________
G. Thomas Tebb, L.Hg., L.E.G. Date
Director, Office of Columbia River
City of Pasco Date
Approved as to form only
Assistant Attorney General
Page 27 of 113
Water Service Agreement 296/0285LAKROS
5
APPENDIX A: RECLAMATION CONTRACT
Page 28 of 113
Water Service Agreement 296/0285LAKROS
6
APPENDIX B: WATER RIGHT AUTHORIZATION
Page 29 of 113
AGENDA REPORT
FOR: City Council September 17, 2020
TO: Dave Zabell, City Manager Remote Regular Meeting:
9/21/20
FROM: Ken Roske, Police Chief
Police Department
SUBJECT: Axon Officer Safety Plan and 5-Year Contract Renewal
I. REFERENCE(S):
Proposed Axon 5-Year Contract
Cost Comparison Sheet
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
MOTION: I move to approve the contract with Axon, International, Inc., and further,
authorize the City Manager to execute the contract.
III. FISCAL IMPACT:
See Attached Cost Comparison
IV. HISTORY AND FACTS BRIEF:
In 2016, the Pasco Police Department (PPD) started to review and feasibility of
deploying body-had has department The officers. cameras to (BWC) worn its
continued success with patrol vehicle dash cameras for over twenty years, and with
improvement techin was a as identified BWC nology, implementation the of
progressive move. The PPD staff evaluated multiple vendors, created the department’s
BWC policy, and identified best practices for implementation of a BWC program.
In 2018, the PPD staff identified Axon as the industry leading vendor and moved
forward with policy adoption, product purchase and implementation of the BWC
program. The program went live in the first quarter of 2019. The use of the camera
system in only not tool be a to proven has valuable collection evidence but
departmental transparency to the public. Any additional workload on the PPD and the
City Clerk's office comes strictly from complying with public records requests and the
proper redaction of the BWC video. The PPD and City Clerk's office collaborate on the
impact of those requests.
Page 30 of 113
As the program neared one-year in existence it was identified that the amount of cloud
based evidence storage purchased in the current 5-year Axon contract would not be
sufficient throughout the life of the contract. Current video storage is nearing the
maximum allowed, and with video capture on the incline, the City will forced to pay
for additional cloud storage. This conclusion was determined after review of the
current retention practices, Public Records Act compliance, the Office of the Secretary
of State Law Enforcement Records Retention Schedule, applicable RCW’s and
communication with legal counsel. The proposed Officer Safety Plan revision will not
only provide the PPD with unlimited evidence storage but will also be able to record
video at a higher resolution.
In 2007, the PPD purchased and implemented the Taser (CEW) program with one unit
assigned to each commissioned staff member. Since implementation this program has
been maintained by purchasing ten (10) replacement units per year in order to cycle out
obsolete equipment. It has been brought to staff's attention that Axon will no longer
support one of the models we currently have in use. Per department policy each officer
is issued a Taser (CEW) and are required to wear them on duty as a less-lethal option.
Axon is currently supporting the new Taser 7 model of which will be issued to all
officers as a part of the Officer Safety Plan. A key feature of the new Taser 7 model is
that it will automatically activate the officer's BWC when the Taser is powered on.
This will make sure that during an instance where the officer must deploy his/her Taser
that the officer's BWC will record the event.
For over 20 years, the PPD has led the region in transparency. Part of that success has
been the Watchguard in-car video recording system in each patrol vehicle. The current
life cycle of the department's video recording system has reached its end, the choice is
to replace the system with the same product or make the choice to merge our video
recording systems to one storage company. Making the switch from Watchguard to the
Axon Fleet Camera System would allow for every piece of digital evidence to be
stored in the one cloud based location. This will limit the number of databases in use
and the possibility of error in processing public records requests. The in-car video
cameras work seamlessly with the current body-worn cameras and upon activation of
the patrol vehicle emergency lights, both the in-car and BWC will automatically start
recording.
Evidence.com is the Axon digital evidence management system. This system allows
for the storage of all digital evidence which can then be shared with the prosecutors
and defense counsel directly. Pasco officers currently use two Axon phone applications
to capture and categorize all digital evidence. The Axon Citizen feature and the Axon
Capture application will now be available to all officers through the Officer Safety
Plan. These features allow for witnesses and victims to voluntarily send digital
evidence on personal devices directly to Evidence.com.
An additional product and feature that the Officer Safety Plan includes is called Signal
Sidearm. This is a new technology that automatically activates the officer's B WC when
Page 31 of 113
their department-issued firearm is pulled from its holster. Officers often are in
circumstances where they will have to make split-second decisions and loose the
capability to start their BWC. The Signal Sidearm will help avoid human error and the
possible loss of compelling video evidence during these situations.
The PPD has a robust in-service training program. The Axon Officer Safety Program
provides the department with the Oculus Go virtual reality headset that includes their
reality-based training program. This will add to the currently strong reality -based
training program. In addition to the virtual training headset Axon will be providing the
department a new Taser training suit as well as supplying all taser cartridges (duty and
training) each year of the contract.
Axon Interview will outfit the PPD current interview rooms with two cameras linked to
the Evidence.com database. Detectives and other law enforcement officers will be able
to view interviews live from their workstations. Axon Interview digital evidence will
also be stored in Evidence.com continuing the theme of a one area video data storage
system that will streamline public records request processing.
All equipment to include, BWC, in-car video, Taser 7, Signal Sidearm, and Axon
Interview are inclusive in the proposed five-year Axon Contract. If any equipment is
damaged or lost, for any reason it is completely replaced under the Axon Assurance
Plan.
The proposed contract would be effective 12/15/2020 through 12/15/2025 and include
the Axon Office Safety Plan, Axon Fleet In-Car Recording Platform, and the Axon
Interview Recording Platform. The attached cost comparison demonstrate that the
current cost the City has for the BWC and In-Car video system is similar to the
proposed Axon contract. The increased video data storage, additional programs,
training and product features will bolster our transparency to the public, set the
standard for accountability and help the City Clerks Office become the industry leader
on digital evidence public record compliance.
V. DISCUSSION:
Council and staff discussed the Axon Officer Safety Plan and proposed five-year
contract that will replace the current contract with Axon, at the September 14, 2020
Council Meeting.
Staff recommends Council's approval of the proposed Axon International, Inc. contract
for police software, hardware and equipment.
Page 32 of 113
Payment Terms: Net 30
Delivery Method: Fedex -Ground
Q-254526-44035.965KP
Year 1 -OSP
Item Description Term
(Months)Quantity List Unit
Price Net Unit Price Total (USD)
Axon Plans & Packages
20248 TASER 7 EVIDENCE.COM ACCESS LICENSE 60 1 0.00 0.00 0.00
73687 EVIDENCE.COM VIEWER LICENSE 60 1 0.00 0.00 0.00
73746 PROFESSIONAL EVIDENCE.COM LICENSE 60 78 0.00 0.00 0.00
73686 EVIDENCE.COM UNLIMITED AXON DEVICE
STORAGE 60 78 0.00 0.00 0.00
73683 10 GB EVIDENCE.COM A-LA-CART STORAGE 60 780 0.00 0.00 0.00
73449 AWARE LICENSE 60 78 0.00 0.00 0.00
20248 TASER 7 EVIDENCE.COM ACCESS LICENSE 60 78 0.00 0.00 0.00
20246 TASER 7 DUTY CARTRIDGE REPLACEMENT
ACCESS LICENSE 60 78 0.00 0.00 0.00
73682 AUTO TAGGING LICENSE 60 78 0.00 0.00 0.00
73683 10 GB EVIDENCE.COM A-LA-CART STORAGE 60 16 0.00 0.00 0.00
73840 EVIDENCE.COM BASIC ACCESS LICENSE 60 16 0.00 0.00 0.00
Hardware
20161 TASER 7 HOLSTER -SAFARILAND, LH+CART
CARRIER 16 0.00 0.00 0.00
20160 TASER 7 HOLSTER -SAFARILAND, RH+CART
CARRIER 76 0.00 0.00 0.00
75015 SIGNAL SIDEARM KIT 78 0.00 0.00 0.00
Issued: 07/23/2020
Quote Expiration: 11/30/2020
Account Number: 186872
Axon Enterprise, Inc.
17800 N 85th St.
Scottsdale, Arizona 85255
United States
Phone: (800) 978-2737
Protect Life.
PRIMARY CONTACT
Bill Parramore
Phone: (509) 545-3480
Email: parramorew@pasco-wa.gov
BILL TO
Pasco Police Dept. -WA
525 N. 3rd Avenue
Pasco, WA 99301
US
SHIP TO
Bill Parramore
Pasco Police Dept. -WA
525 N. 3rd Avenue
Pasco, WA 99301
US
SALES REPRESENTATIVE
Kyle Panasewicz
Phone: (480) 905-2071
Email: kylep@axon.com
Fax: (480) 658-0673
Q-254526-44035.965KP
1 Page 33 of 113
Year 1 -OSP (Continued)
Item Description Term
(Months)Quantity List Unit
Price Net Unit Price Total (USD)
Hardware (Continued)
20050 HOOK-AND-LOOP TRAINING (HALT) SUIT 1 0.00 0.00 0.00
22175 TASER 7 LIVE CARTRIDGE, STANDOFF (3.5-
DEGREE)156 0.00 0.00 0.00
22176 TASER 7 LIVE CARTRIDGE, CLOSE
QUARTERS (12-DEGREE)156 0.00 0.00 0.00
22177 TASER 7 HOOK-AND-LOOP TRAINING
(HALT) CARTRIDGE, STANDOFF (3 156 0.00 0.00 0.00
22178 TASER 7 HOOK-AND-LOOP TRAINING
(HALT) CARTRIDGE, CLOSE QUART 156 0.00 0.00 0.00
20008 TASER 7 HANDLE, HIGH VISIBILITY (GREEN
LASER), CLASS 3R 78 0.00 0.00 0.00
20040 TASER 7 HANDLE WARRANTY, 4-YEAR 78 0.00 0.00 0.00
20018 TASER 7 BATTERY PACK, TACTICAL 93 0.00 0.00 0.00
20041 TASER 7 BATTERY PACK WARRANTY, 4-
YEAR 93 0.00 0.00 0.00
80090 TARGET FRAME, PROFESSIONAL, 27.5 IN. X
75 IN., TASER 7 1 0.00 0.00 0.00
20042 TASER 7 DOCK & CORE WARRANTY, 4-
YEAR 1 0.00 0.00 0.00
70033 WALL MOUNT BRACKET, ASSY,
EVIDENCE.COM DOCK 1 0.00 0.00 0.00
74200 TASER 7 6-BAY DOCK AND CORE 1 0.00 0.00 0.00
22175 TASER 7 LIVE CARTRIDGE, STANDOFF (3.5-
DEGREE)234 0.00 0.00 0.00
22176 TASER 7 LIVE CARTRIDGE, CLOSE
QUARTERS (12-DEGREE)234 0.00 0.00 0.00
22179 TASER 7 INERT CARTRIDGE, STANDOFF
(3.5-DEGREE)50 0.00 0.00 0.00
22181 TASER 7 INERT CARTRIDGE, CLOSE
QUARTERS (12-DEGREE)50 0.00 0.00 0.00
Other
73810 OFFICER SAFETY PLAN 7 60 78 0.00 0.00 0.00
73811 OFFICER SAFETY PLAN 7 PAYMENT 12 78 1,908.00 522.51 40,755.78
20135 OCULUS GO STANDALONE VIRTUAL
REALITY HEADSET 1 0.00 0.00 0.00
20247 TASER 7 ONLINE TRAINING CONTENT
ACCESS LICENSE 60 78 0.00 0.00 0.00
20249 VR EMPATHY DEVELOPMENT STARTER
CONTENT ACCESS 60 78 0.00 0.00 0.00
73835 AUTO TAGGING LICENSE PAYMENT 12 78 180.00 0.00 0.00
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Year 1 -OSP (Continued)
Item Description Term
(Months)Quantity List Unit
Price Net Unit Price Total (USD)
Other (Continued)
20120 TASER 7 INSTRUCTOR COURSE VOUCHER 1 0.00 0.00 0.00
20119 TASER 7 MASTER INSTRUCTOR SCHOOL
VOUCHER 1 0.00 0.00 0.00
80087 TASER 7 TARGET, CONDUCTIVE,
PROFESSIONAL (RUGGEDIZED)1 0.00 0.00 0.00
73841 EVIDENCE.COM BASIC LICENSE PAYMENT 12 16 180.00 0.00 0.00
Subtotal 40,755.78
Estimated
Shipping 0.00
Estimated Tax 3,505.00
Total 44,260.78
Year 1 -Fleet
Item Description Term
(Months)Quantity List Unit
Price Net Unit Price Total (USD)
Axon Plans & Packages
80217 FLEET 2 UNLIMITED WITH TAP PAYMENT 12 44 1,548.00 634.58 27,921.52
Hardware
80214 FLEET EVIDENCE.COM UNLIMITED
STORAGE 29 44 0.00 0.00 0.00
71088 AXON FLEET 2 KIT 40 0.00 0.00 0.00
87069 TECH ASSURANCE PLAN FLEET 2 KIT
WARRANTY 40 0.00 0.00 0.00
11634 CRADLEPOINT IBR900-1200M-NPS+5 YEAR
NETCLOUD ESSENT (PRIME)40 1,509.00 1,509.00 60,360.00
71200 FLEET ROUTER ANTENNA, COMPACT 5-IN-
1, BLACK 40 270.00 270.00 10,800.00
74110 CABLE, CAT6 ETHERNET 25 FT, FLEET 40 0.00 0.00 0.00
71100 CABLE ASSEMBLY, POWER HARNESS,
FLEET 2 40 0.00 0.00 0.00
Other
87050 FLEET VIEW XL ACCESS LICENSE 29 44 0.00 0.00 0.00
Services
80131 TRAIN INSTALLER OR INSTALL FACILITY, 2
DAYS ONSITE, PER SITE 1 6,000.00 6,000.00 6,000.00
Subtotal 105,081.52
Estimated Tax 9,037.01
Total 114,118.53
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Year 1 -Interview Room
Item Description Term
(Months)Quantity List Unit
Price Net Unit Price Total (USD)
Axon Plans & Packages
50071 AXON STREAMING SERVER LICENSE (PER
SERVER)2 1,750.00 1,750.00 3,500.00
50070 AXON CLIENT SOFTWARE (EACH CLIENT
AND TOUCH PANEL)4 1,500.00 1,500.00 6,000.00
50055 INTERVIEW ROOM UNLIMITED
EVIDENCE.COM LICENSE YEAR 1 PAYMENT 8 1,188.00 1,188.00 9,504.00
Hardware
50298 AXIS P3245-LV NETWORK CAMERA 5 796.00 796.00 3,980.00
50218 AXIS F41 COVERT MAIN UNIT -NON SER 3 595.00 595.00 1,785.00
50118 LOUROE DV-ML MICROPHONE 8 196.50 196.50 1,572.00
50268 POS-X TP6 TOUCH PANEL W/4GB RAM 4 1,600.00 1,120.00 4,480.00
74056 TOUCH PANEL WALL MOUNT 4 64.00 64.00 256.00
74062 INTERVIEW ROOM 5 YR EXTENDED
WARRANTY 5 1,297.00 907.90 4,539.50
50114 AXIS F1025 SENSOR UNIT 3 370.00 370.00 1,110.00
74055 FIRE STROBE -RED 3 222.00 222.00 666.00
Services
85170 INTERVIEW ROOM, INSTALL AND SETUP 5 2,500.00 1,750.00 8,750.00
Subtotal 46,142.50
Estimated Tax 3,968.27
Total 50,110.77
Year 1 -TAP Refresh (#00016138)
Item Description Term
(Months)Quantity List Unit
Price Net Unit Price Total (USD)
Hardware
74211 AXON BODY 3 -1 BAY DOCK 25 200.00 0.00 0.00
73202 AXON BODY 3 -NA10 91 0.00 0.00 0.00
74210 AXON BODY 3 -8 BAY DOCK 6 0.00 0.00 0.00
74028 WING CLIP MOUNT, AXON RAPIDLOCK 100 0.00 0.00 0.00
11534 USB-C to USB-A CABLE FOR AB3 OR FLEX 2 91 0.00 0.00 0.00
87060 TECH ASSURANCE PLAN 1-BAY BODY 3
DOCK WARRANTY 60 25 0.00 0.00 0.00
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Year 1 -TAP Refresh (#00016138) (Continued)
Item Description Term
(Months)Quantity List Unit
Price Net Unit Price Total (USD)
Hardware (Continued)
87061 TECH ASSURANCE PLAN 1-BAY BODY 3
DOCK PAYMENT 60 25 570.00 0.00 0.00
Other
71104 NORTH AMER POWER CORD FOR AB3 1-
BAY DOCK 25 0.00 0.00 0.00
73827 AB3 CAMERA TAP WARRANTY 60 91 0.00 0.00 0.00
73828 AB3 8 BAY DOCK TAP WARRANTY 60 6 0.00 0.00 0.00
71019 NORTH AMER POWER CORD FOR AB3 8-
BAY, AB2 1-BAY / 6-BAY DOCK 6 0.00 0.00 0.00
Subtotal 0.00
Estimated Tax 0.00
Total 0.00
Year 1 -Trade-in Credit
Item Description Term
(Months)Quantity List Unit
Price Net Unit Price Total (USD)
Other
20104 TASER 7 TRADE-IN UPFRONT PURCHASE 78 0.00 0.00 0.00
Subtotal 0.00
Estimated Tax 0.00
Total 0.00
Spares
Item Description Term
(Months)Quantity List Unit
Price Net Unit Price Total (USD)
Hardware
73202 AXON BODY 3 -NA10 3 0.00 0.00 0.00
20008 TASER 7 HANDLE, HIGH VISIBILITY (GREEN
LASER), CLASS 3R 3 0.00 0.00 0.00
20040 TASER 7 HANDLE WARRANTY, 4-YEAR 3 0.00 0.00 0.00
74028 WING CLIP MOUNT, AXON RAPIDLOCK 3 0.00 0.00 0.00
11534 USB-C to USB-A CABLE FOR AB3 OR FLEX 2 3 0.00 0.00 0.00
71088 AXON FLEET 2 KIT 1 1,560.00 0.00 0.00
87069 TECH ASSURANCE PLAN FLEET 2 KIT
WARRANTY 1 0.00 0.00 0.00
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Spares (Continued)
Item Description Term
(Months)Quantity List Unit
Price Net Unit Price Total (USD)
Other
73827 AB3 CAMERA TAP WARRANTY 60 3 0.00 0.00 0.00
Subtotal 0.00
Estimated Tax 0.00
Total 0.00
Year 2
Item Description Term
(Months)Quantity List Unit
Price Net Unit Price Total (USD)
Axon Plans & Packages
80217 FLEET 2 UNLIMITED WITH TAP PAYMENT 12 44 1,548.00 1,548.00 68,112.00
50056 INTERVIEW ROOM UNLIMITED
EVIDENCE.COM LICENSE YEAR 2 PAYMENT 8 1,188.00 1,188.00 9,504.00
50072 AXON STREAMING SERVER SOFTWARE
MAINTENANCE ANNUAL PAYMENT 2 350.00 350.00 700.00
50074 AXON CLIENT SOFTWARE MAINTENANCE
ANNUAL PAYMENT 4 300.00 300.00 1,200.00
Hardware
22175 TASER 7 LIVE CARTRIDGE, STANDOFF (3.5-
DEGREE)156 0.00 0.00 0.00
22176 TASER 7 LIVE CARTRIDGE, CLOSE
QUARTERS (12-DEGREE)156 0.00 0.00 0.00
Other
73811 OFFICER SAFETY PLAN 7 PAYMENT 12 78 1,908.00 1,908.00 148,824.00
73835 AUTO TAGGING LICENSE PAYMENT 12 78 180.00 180.00 14,040.00
20119 TASER 7 MASTER INSTRUCTOR SCHOOL
VOUCHER 1 0.00 0.00 0.00
20120 TASER 7 INSTRUCTOR COURSE VOUCHER 1 0.00 0.00 0.00
73841 EVIDENCE.COM BASIC LICENSE PAYMENT 12 16 180.00 180.00 2,880.00
Subtotal 245,260.00
Estimated Tax 21,092.35
Total 266,352.35
Year 3
Item Description Term
(Months)Quantity List Unit
Price Net Unit Price Total (USD)
Axon Plans & Packages
80217 FLEET 2 UNLIMITED WITH TAP PAYMENT 5 4 645.00 645.00 2,580.00
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Year 3 (Continued)
Item Description Term
(Months)Quantity List Unit
Price Net Unit Price Total (USD)
Axon Plans & Packages (Continued)
80217 FLEET 2 UNLIMITED WITH TAP PAYMENT 12 40 1,548.00 1,548.00 61,920.00
50057 INTERVIEW ROOM UNLIMITED
EVIDENCE.COM LICENSE YEAR 3 PAYMENT 8 1,188.00 1,188.00 9,504.00
50072 AXON STREAMING SERVER SOFTWARE
MAINTENANCE ANNUAL PAYMENT 2 350.00 350.00 700.00
50074 AXON CLIENT SOFTWARE MAINTENANCE
ANNUAL PAYMENT 4 300.00 300.00 1,200.00
Hardware
22175 TASER 7 LIVE CARTRIDGE, STANDOFF (3.5-
DEGREE)156 0.00 0.00 0.00
22176 TASER 7 LIVE CARTRIDGE, CLOSE
QUARTERS (12-DEGREE)156 0.00 0.00 0.00
22177 TASER 7 HOOK-AND-LOOP TRAINING
(HALT) CARTRIDGE, STANDOFF (3 156 0.00 0.00 0.00
22178 TASER 7 HOOK-AND-LOOP TRAINING
(HALT) CARTRIDGE, CLOSE QUART 156 0.00 0.00 0.00
80214 FLEET EVIDENCE.COM UNLIMITED
STORAGE 7 4 0.00 0.00 0.00
80215 FLEET EVIDENCE.COM UNLIMITED
STORAGE PAYMENT 4 238.00 238.00 952.00
Other
73811 OFFICER SAFETY PLAN 7 PAYMENT 12 78 1,908.00 1,908.00 148,824.00
73835 AUTO TAGGING LICENSE PAYMENT 12 78 180.00 180.00 14,040.00
73309 AXON BODY CAMERA REFRESH ONE 78 0.00 0.00 0.00
20119 TASER 7 MASTER INSTRUCTOR SCHOOL
VOUCHER 1 0.00 0.00 0.00
20120 TASER 7 INSTRUCTOR COURSE VOUCHER 1 0.00 0.00 0.00
73689 MULTI-BAY BWC DOCK MID REFRESH 6 0.00 0.00 0.00
87050 FLEET VIEW XL ACCESS LICENSE 7 4 0.00 0.00 0.00
87051 FLEET VIEW XL LICENSE PAYMENT 7 4 203.00 203.00 812.00
73313 1-BAY DOCK AXON BODY CAMERA
REFRESH ONE 25 0.00 0.00 0.00
73841 EVIDENCE.COM BASIC LICENSE PAYMENT 12 16 180.00 180.00 2,880.00
Subtotal 243,412.00
Estimated Tax 20,933.42
Total 264,345.42
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Year 4
Item Description Term
(Months)Quantity List Unit
Price Net Unit Price Total (USD)
Axon Plans & Packages
80217 FLEET 2 UNLIMITED WITH TAP PAYMENT 12 40 1,548.00 1,548.00 61,920.00
50058 INTERVIEW ROOM UNLIMITED
EVIDENCE.COM LICENSE YEAR 4 PAYMENT 8 1,188.00 1,188.00 9,504.00
50072 AXON STREAMING SERVER SOFTWARE
MAINTENANCE ANNUAL PAYMENT 2 350.00 350.00 700.00
50074 AXON CLIENT SOFTWARE MAINTENANCE
ANNUAL PAYMENT 4 300.00 300.00 1,200.00
Hardware
22175 TASER 7 LIVE CARTRIDGE, STANDOFF (3.5-
DEGREE)156 0.00 0.00 0.00
22176 TASER 7 LIVE CARTRIDGE, CLOSE
QUARTERS (12-DEGREE)156 0.00 0.00 0.00
80215 FLEET EVIDENCE.COM UNLIMITED
STORAGE PAYMENT 4 408.00 408.00 1,632.00
Other
73811 OFFICER SAFETY PLAN 7 PAYMENT 12 78 1,908.00 1,908.00 148,824.00
73835 AUTO TAGGING LICENSE PAYMENT 12 78 180.00 180.00 14,040.00
20119 TASER 7 MASTER INSTRUCTOR SCHOOL
VOUCHER 1 0.00 0.00 0.00
20120 TASER 7 INSTRUCTOR COURSE VOUCHER 1 0.00 0.00 0.00
87051 FLEET VIEW XL LICENSE PAYMENT 12 4 348.00 348.00 1,392.00
73841 EVIDENCE.COM BASIC LICENSE PAYMENT 12 16 180.00 180.00 2,880.00
Subtotal 242,092.00
Estimated Tax 20,819.90
Total 262,911.90
Year 5
Item Description Term
(Months)Quantity List Unit
Price Net Unit Price Total (USD)
Axon Plans & Packages
80217 FLEET 2 UNLIMITED WITH TAP PAYMENT 12 40 1,548.00 1,548.00 61,920.00
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Year 5 (Continued)
Item Description Term
(Months)Quantity List Unit
Price Net Unit Price Total (USD)
Axon Plans & Packages (Continued)
50059 INTERVIEW ROOM UNLIMITED
EVIDENCE.COM LICENSE YEAR 5 PAYMENT 8 1,188.00 1,188.00 9,504.00
50072 AXON STREAMING SERVER SOFTWARE
MAINTENANCE ANNUAL PAYMENT 2 350.00 350.00 700.00
50074 AXON CLIENT SOFTWARE MAINTENANCE
ANNUAL PAYMENT 4 300.00 300.00 1,200.00
Hardware
22175 TASER 7 LIVE CARTRIDGE, STANDOFF (3.5-
DEGREE)156 0.00 0.00 0.00
22176 TASER 7 LIVE CARTRIDGE, CLOSE
QUARTERS (12-DEGREE)156 0.00 0.00 0.00
80215 FLEET EVIDENCE.COM UNLIMITED
STORAGE PAYMENT 4 408.00 408.00 1,632.00
Other
73811 OFFICER SAFETY PLAN 7 PAYMENT 12 78 1,908.00 1,908.00 148,824.00
73835 AUTO TAGGING LICENSE PAYMENT 12 78 180.00 180.00 14,040.00
73310 AXON BODY CAMERA REFRESH TWO 78 0.00 0.00 0.00
20119 TASER 7 MASTER INSTRUCTOR SCHOOL
VOUCHER 1 0.00 0.00 0.00
20120 TASER 7 INSTRUCTOR COURSE VOUCHER 1 0.00 0.00 0.00
73688 MULTI-BAY BWC DOCK FINAL REFRESH 6 0.00 0.00 0.00
73335 FLEET CAMERA REFRESH (ONE FRONT
AND ONE REAR)38 0.00 0.00 0.00
87051 FLEET VIEW XL LICENSE PAYMENT 12 4 348.00 348.00 1,392.00
73314 1-BAY DOCK AXON BODY CAMERA
REFRESH TWO 25 0.00 0.00 0.00
73841 EVIDENCE.COM BASIC LICENSE PAYMENT 12 16 180.00 180.00 2,880.00
Subtotal 242,092.00
Estimated Tax 20,819.90
Total 262,911.90
Grand Total 1,265,011.65
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Summary of Payments
Payment Amount (USD)
Year 1 -OSP 44,260.78
Year 1 -Fleet 114,118.53
Year 1 -Interview Room 50,110.77
Year 1 -TAP Refresh (#00016138)0.00
Year 1 -Trade-in Credit 0.00
Spares 0.00
Year 2 266,352.35
Year 3 264,345.42
Year 4 262,911.90
Year 5 262,911.90
Grand Total 1,265,011.65
Discounts (USD)
Quote Expiration: 11/30/2020
List Amount 1,358,440.00
Discounts 193,604.20
Total 1,164,835.80
*Total excludes applicable taxes
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Agency Created For:Pasco Police Dept. -WA
Axon Fleet In-Car Recording Platform
This document details a proposed system design
STATEMENT OF WORK & CONFIGURATION DOCUMENT
Quote:Q-254526-44035.965KP
Sold By: Kyle Panasewicz
Designed By: Jake Borro
Installed By:Customer
Target Install Date:
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Page 43 of 113
SYSTEM CONFIGURATION DETAILS
The following sections detail the configuration of the Axon Fleet In -Car System
Vehicle Hardware
Vehicle Hardware
2 Axon Fleet Cameras will be installed in each vehicle
2 Axon Fleet Battery Boxes will be installed in each vehicle
1 Axon Signal Units will be installed in each vehicle
1 Cradlepoint IBR900-1200 router will be installed in each vehicle
Axon Battery Boxes The battery box provides power to its connected camera for up to 4 hours allowing for video offload while
the vehicle ignition state is OFF and the MDT is connected and available.
Signal Activation Methods When triggered, the Axon Signal Vehicle (ASV) device will activate the recording mechanism for all
configured Axon cameras within 30 feet of the vehicle.
Mobile Data Terminal Each vehicle will be equipped with a Mobile Data Terminal provided by the customer.
Mobile Data Terminal
Requirements
Operating System: Windows 7 or Windows 10 -x32 or x64 with the most current service packs and
updates
Hard Drive: Must have 25GB+ of free disk space
RAM/Memory: Windows 7 -4GB or greater | Windows 10 -8GB or greater
Ethernet Port: The system requires the MDT to have one dedicated and available Ethernet port reserved
for an Ethernet cable from router. The Ethernet port can be located on an electronic and stationary mobile
docking station. If a docking station is used, it is the preferred location for the Ethernet port.
Wi-Fi Card: The system requires an 802.11n compatible Wi -Fi card using 5Ghz band.
USB Ports: If the computer is assigned to the officer and does not remain with the vehicle, then the
number dongles ordered should equal the number of officers or the number of computers assigned. At least
one dedicated and available USB 2.0 port for the Fleet USB dongle USB Port on MDT or Dock.
VEHICLE OVERVIEW
SITE NAME CUSTOMER NAME
Headquarters Pasco Police Dept. -WA
Total Configured Vehicles
•44 Total Vehicles with this Configuration
Video Capture Sources
•88 Total Cameras Deployed
•1 Axon Signal Unit(s) Per Vehicle
Mobile Data Terminal Per Vehicle
•1 Located In Each Vehicle
Mobile Router Per Vehicle
•1 Cradlepoint IBR900-1200
Offload Mechanism
•4G LTE Cellular
Evidence Management System
•Evidence.com
Axon Camera
Signal Unit
In-Car Router
Battery Box
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Additional
Considerations
If the customer has a MiFi hotspot, embedded cellular, or USB 4G, then the customer must purchase a
Cradlepoint router with an external antenna and Cradlecare.
For agencies that use NetMotion Mobility, Axon traffic must be passed through; such that it does not
use the Mobility VPN tunnel. Customer must provide IT and / or Admin resources at time of installation
to ensure data routing if functional for Axon Fleet operation.
In the event an Agency is unable to support the IT requirements associated with the installation, Axon
reserves the right to charge the Agency for additional time associated with on -site work completed by
an Axon Employee.
Hardware Provisioning
Axon will provide the following router for all vehicles:Cradlepoint IBR900-1200
The customer will provide a MDT for each vehicle
In-Car Network Considerations
Network Requirements Cradlepoint IBR900-1200 will create a dedicated 5Ghz WiFi network within each vehicle. This network
will join the Axon Fleet cameras and Mobile Data Terminal together.
Network Addressing
IP Addressing Total IPs Required
Axon Fleet Cameras 88
176Mobile Data Terminal 44
Cradlepoint IBR900-1200 44
Hardware Provisioning Customer to provide all IP addressing and applicable network information
Network Consideration Agreement
Network Consideration
Agreement
Customer acknowledges the minimum requirements for the network to support this Statement of Work.
All Axon employees performing services under this SOW are CJIS certified.
If the network provided by Customer does not meet the minimum requirements, or in the event of a
requested change in scope of the project, a Change Order will be required and additional fees may
apply. Additional fees would also apply if Axon is required to extend the installation time for reasons
caused by the customer or the customer network accessibility.
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Professional Services & Training
Project Management
Axon will assign a Project Manager that will provide the expertise to execute a successful Fleet
camera deployment and implementation. The Project Manager will have knowledge and experience
with all phases of the project management lifecycle and with all application modules being
implemented. He/she will work closely with the customer's project manager and project team members
and will be responsible for completing the tasks required to meet all contract deliverables .
Vehicle Installation
Customer will be performing the installation of all Axon Fleet vehicle hardware. Installation services
purchased from Axon include a “clip” and removal of existing in -car system hardware. This does not
include “full removal” of existing wiring. A “full removal” of all existing hardware and wiring is subject to
additional fees. Axon provides basic Fleet operation overview to the customer lead and/or Admin at
the time of install.
Clip vs Rip installation removal:
o It is necessary to differentiate between the type of equipment removal to be provided by
Axon. Standard Fleet Installation includes hardware removal in a fashion considered
“Clip” which means Axon cuts the wires from the old system without removing multiple
panels, removing all wiring and parts from the old system.In the case Axon removes
the hardware Axon is not responsible for the surplus of hardware or any devices that
may have been physically integrated with the removed system.In some situations,
radar systems are integrated with the in -car video system and have a cable that
connects to the system, if Axon removes the old in car system then Axon is not
responsible for the radar system as part of the removal.
o A “Rip” removal should be contracted through ProLogic directly. The Rip would be
similar to a complete and full removal, which is more common when they retire a
vehicle from service.
Custom Trigger
Installation
Axon Signal Units have multiple trigger configuration options. Any trigger configurations that include a
door or magnetic door switch are considered “custom” and may be subject to additional fees.
An Axon representative has discussed with the Agency the standard triggers of the Fleet System.
Those standard triggers include light -bar activation, speed, crash and gun -locks. The light-bar must
have a controller to allow Axon to interface for the desired position, gun -locks must be installed with
existing hardware in the vehicle. Doors are considered “CUSTOM” since they required additional
hardware and time for installation, typically requiring the door may need to be taken apart for the
installation.
Training
End-user go-live training provides individual device set up and configuration assistance, training on
device use, Evidence.com and AXON View XL.
End-user go-live training and support is not included in the installation fee scope.
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Page 46 of 113
4G / Cellular Offload Considerations
Network Considerations
The Cradlepoint IBR900-1200 will be the connection which allows 4G upload of recorded video
The customer will ensure that their cellular contract does not allow for data throttling, or service denial, once
a set data threshold is met. Throttling or denial of service will negatively affect Fleet upload capabilities.
The MDT's 4G connection will facilitate the upload of recorded video content.
Hardware Provisioning The customer will provide all 4G sim cards as required by their mobile provider.
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Page 47 of 113
Sold By: Kyle Panasewicz
Designed By: Jake Borro
Installed By:Axon Professional Services
Customer Contact: Bill Parramore
Target Install Date: 01/01/2021
Agency Created For:Pasco Police Dept. -WA
Axon Interview Recording Platform
This document details a proposed system design
STATEMENT OF WORK & CONFIGURATION DOCUMENT
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Total Camera Configurations
8 Camera(s)Locations # Rooms
3 Covert Enclosure(s)
8 Microphone(s)
Injector(s)
Total Switches
1 POE Switch(es)
Total Servers
2 Server(s) (customer-provided included)
Total Touch Panels
5 Touch Panel(s) (virtual not included)
5 Wall Mount(s)
Total Camera Configurations
0 I/O Box(es)
AXON-PROVIDED HARDWARE SUMMARY
The following section offers a broad summary of the Axon -provided hardware needed to configure this order. With the
exception of server quantities, QUANTITIES DO NOT REFLECT CUSTOMER-PROVIDED ITEMS.
AXON INTERVIEW RECORDING PLATFORM
This image is intended to be a general visual of how Interview Room is configured. Please read through the SOW for
configuration specific to this deal.
Locations # Rooms
HQ 5
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INTERVIEW ROOM OVERVIEW
The following sections detail the configuration of the Axon Interview recording system at all locations.
Network Considerations
Network Requirements
Each IP Camera will be connected to a POE switch that provides the device with power and network
connectivity.
Each Recording Server must be given a static IPv4 network address that is routable across the
network.
Each IP Camera must be given a static IPv4 network address that is routable across the network.
Each touch panel/kiosk must be given a static IPv4 network address that is routable across the
network.
Network Addressing
Network Device Static IPs Total IPs
Qty of IP Cameras 8
15Qty of Touch Panels 5
Qty of Recording Servers 2
Data Switch Provisioning This install will require POE data switches at each location.
Virtual Kiosks 0 workstations will require virtual kiosk software to be installed.
Customer Provided Items
Customer to provide all device IP addresses
Customer to also provide:
• Subnet Mask
• Gateway IP
• DNS/WINS IP
• Time Server IP
Customer IT staff will configure all switches with proper network configuration.
Metadata Tags
Metadata Tagging The system will collect metadata information prior to, and after, the interview recording process (i.e.
Interviewer Name, Interviewee Name, Case Number).
Metadata Tags
Information collected prior to recording:
• Interviewee first and last name
• Case number
• Case type
• Interviewee type
Information collected post recording:
• Interviewer name(s)
Customer Provided Items Customer to provide preferred metadata fields.
Axon Provided Items Axon to facilitate the creation of metadata fields.
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NETWORK CONFIGURATION DETAILS
The following section offers a broad summary of the Axon-provided hardware needed to configure this order.
Evidence Management System Evidence.com
Application Features
Network Applications:
• Remote monitoring application
Evidence.com Application Features:
• Secure Cloud Storage
• Redaction
• Download/Sharing
• Audit Trail
• Reporting
Application Package
This solution will include on-site application training covering:
• Touch panel overview
• Initiating interview wizard
• Entering metadata
• Controlling the interview process
• Closing an interview
• Evidence.com functionality
Notes
Additional General Deal Notes
Training
Network Configuration Details
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LOCATION DETAILS: HQ
The following sections detail the configuration of the Axon Interview recording system at HQ
Cable Considerations
Cabling Runs
Axon Professional Services will install the networking cables using a Cat6e Cable.
16 cable runs are required for this installation.
10 110v power outlets are required for this installation (Customer Responsibility).
Cabling
Requirements
All Devices:
Network cabling must be provided for the following devices:
• Axis IP Camera
• Server
• Touch Panel or PC running a virtual Touch Panel
• POE Switch
Servers, Switches, Touch Panels
Servers
Customer-Provided Virtual (VM) Server (no USB
port)
Quantity:
1
Customer-Provided Virtual (VM) Server (no USB
port)1
Redundancy This system includes recording redundancy
Data Switch/POE Power
Customer will provide data switch
Quantity:
1
Touch Panels POS-X Touch Panel
Touch Panel Location Wall mounted outside each room
Number of I/O Boxes Required 0
Additional Location Notes
Notes
Location Name HQ
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Camera Configuration
Camera 1
Camera 1 will be a(n) : Axis P3245-LV Overt Dome Camera
Mic: Louroe Tamper Proof Mic
Recording Activation Recording will be triggered via IR Client
External Recording-In-
Progress Visual N/A
Wall Configuration Drywall
Ceiling Configuration Sealed Ceiling
Additional Location Notes
Notes
Location Name HQ
Room Name Hard Interview Room 1
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ROOM DETAILS: Hard Interview Room 1
The following sections detail the configurations specific to HARD INTERVIEW ROOM 1
Page 53 of 113
Camera Configuration
Camera 1
Camera 1 will be a(n) : Axis P3245-LV Overt Dome Camera
Mic: Louroe Tamper Proof Mic
Recording Activation Recording will be triggered via IR Client
External Recording-In-
Progress Visual N/A
Wall Configuration Drywall
Ceiling Configuration Sealed Ceiling
Additional Location Notes
Notes
Location Name HQ
Room Name Hard Interview Room 2
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ROOM DETAILS: Hard Interview Room 2
The following sections detail the configurations specific to HARD INTERVIEW ROOM 2
Page 54 of 113
Camera Configuration
Camera 1
Camera 1 will be a(n) : Axis P3245-LV Overt Dome Camera
Mic: Louroe Tamper Proof Mic
Camera 2
Camera 2 will be a(n) : AXIS F41/F1025 Covert IP Camera
Covert Enclosure : Fire Strobe Enclosure
Mic: Louroe Tamper Proof Mic
Recording Activation Recording will be triggered via IR Client
External Recording-In-
Progress Visual N/A
Wall Configuration Drywall
Ceiling Configuration Standard Tile
Additional Location Notes
Notes
Location Name HQ
Room Name Soft Interview Room 1
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ROOM DETAILS: Soft Interview Room 1
The following sections detail the configurations specific to SOFT INTERVIEW ROOM 1
Page 55 of 113
Camera Configuration
Camera 1
Camera 1 will be a(n) : Axis P3245-LV Overt Dome Camera
Mic: Louroe Tamper Proof Mic
Camera 2
Camera 2 will be a(n) : AXIS F41/F1025 Covert IP Camera
Covert Enclosure : Fire Strobe Enclosure
Mic: Louroe Tamper Proof Mic
Recording Activation Recording will be triggered via IR Client
External Recording-In-
Progress Visual N/A
Wall Configuration Drywall
Ceiling Configuration Standard Tile
Additional Location Notes
Notes
Location Name HQ
Room Name Soft Interview Room 2
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ROOM DETAILS: Soft Interview Room 2
The following sections detail the configurations specific to SOFT INTERVIEW ROOM 2
Page 56 of 113
Camera Configuration
Camera 1
Camera 1 will be a(n) : Axis P3245-LV Overt Dome Camera
Mic: Louroe Tamper Proof Mic
Camera 2
Camera 2 will be a(n) : AXIS F41/F1025 Covert IP Camera
Covert Enclosure : Fire Strobe Enclosure
Mic: Louroe Tamper Proof Mic
Recording Activation Recording will be triggered via IR Client
External Recording-In-
Progress Visual N/A
Wall Configuration Drywall
Ceiling Configuration Standard Tile
Additional Location Notes
Notes
Location Name HQ
Room Name Soft Interview Room 3
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ROOM DETAILS: Soft Interview Room 3
The following sections detail the configurations specific to SOFT INTERVIEW ROOM 3
Page 57 of 113
This Statement of Work is bound to the applicable signed quote. Upon confirmation of
the installation dates, to be confirmed in writing, the agency will give no less than a 2 -
week advanced notice of cancellation or change from the date of the scheduled
installation. In the event the Agency cancels 2 weeks or less from the date of the
scheduled installation, the agency will be responsible for all travel booked, and
resource costs associated with the cancelled installation. Rescheduling of the
installation will be at the discretion of Axon Professional Services based on available
dates within the installation schedule calendar.
Changes to the scope of this SOW must be documented and agreed upon by the
Parties in a change order. If the changes cause an increase or decrease in any
charges or cause a scheduling change from that originally agreed upon, an equitable
adjustment in the charges or schedule will be agreed upon by the Parties and included
in the change order, signed by both Parties.
Axon International, Inc’s Sales Terms and Conditions
for Direct Sales to End User Purchasers
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Notes
Agency has existing contract #00016138 (originated via Q-135480) and is terminating that contract upon the new license start date (12/15/2020) of this quote.
Agency has existing contract #00016524 (originated via Q-154075) and is terminating that contract upon the new license start date (12/15/2020) of this quote.
The parties agree that Axon is granting a refund of $34,585.50 (applied to Year # 1 OSP & Fleet licenses) to refund paid, but undelivered services. This discount is based on a
ship date range of 11/16/2020-11/31/2020, resulting in a 12/15/2020 license date. Any change in this date and resulting license start date will result in modification of this
discount value which may result in additional fees due to or from Axon. This credit is contingent on the agency paying their Year 3 (6/15/2020) invoice of $58,986.00.
100% discounted body-worn camera and docking station hardware contained in Year 1 reflects a TAP replacement for hardware purchased under existing contract
#00016138. All TAP obligations from this contract will be considered fulfilled upon execution of this quote. This refreshed h ardware will be covered under the Technology
Assurance Plan (TAP) and will be eligible for 2 replacements. This will take place at the 30 and 60 month marks of this new contract.
The parties agree that Axon is granting a credit of $14,040.00 (applied to Year 1 Payment) for trade-in of CEW hardware. This credit is based on a ship date range of
11/16/2020-11/31/2020, resulting in a 12/15/2020 contract start date. Any change in this ship date and resulting contract start date will result in modification of this credit value
which may result in additional fees due to or from Axon.
Existing Fleet 2 vehicles will remain covered under TAP and will be eligible for replacement on 5/14/2023.
Fleet 2 Unlimited licenses will run for 2 years. From year 3 to the end of the new contract, View XL with Unlimited storage will be quoted.
Purchase of TASER 7 are governed by the TASER 7 Agreement located at https://www.axon.com/legal/sales-terms-and-conditions and not the Master Services and
Purchasing Agreement referenced below.
Tax is subject to change at order processing with valid exemption.
Axon’s Sales Terms and Conditions
This Quote is limited to and conditional upon your acceptance of the provisions set forth herein and Axon’s Master Services and Purchasing Agreement
(posted at www.axon.com/legal/sales-terms-and-conditions), as well as the attached Statement of Work (SOW) for Axon Fleet and/or Axon Interview
Room purchase, if applicable.Any purchase order issued in response to this Quote is subject solely to the above referenced terms and conditions. By
signing below, you represent that you are lawfully able to enter into contracts. If you are signing on behalf of an entity (i ncluding but not limited to the
company, municipality, or government agency for whom you work), you represent to Axon that you have legal authority to bind t hat entity. If you do not
have this authority, please do not sign this Quote.
Signature:CustSIG Date:CustDate
Name (Print):CustName Title:CustTitle
PO# (Or write
N/A):CustPo
Please sign and email to Kyle Panasewicz at kylep@axon.com or fax to (480) 658-0673
Thank you for being a valued Axon customer. For your convenience on your next order, please check out our online store buy.axon.com
The trademarks referenced above are the property of their respective owners.
Protect Life.Q-254526-44035.965KP
27
***Axon Internal Use Only***
Review 1 Review 2
SFDC Contract #:
Order Type:
RMA #:
Address Used:
SO #:
Comments:
Page 59 of 113
Protect Life.Q-254526-44035.965KP
28
Pasco Police Dept. -WA
What is the contact name and
phone number for this shipment?
What are your receiving hours?
(Monday-Friday)
Is a dock available for this
incoming shipment?
Are there any delivery
restrictions? (no box trucks, etc.)
AT T E N T I O N
This order may qualify for freight shipping, please fill out the following information.
Page 60 of 113
CURRENT SPENDING Annual 5 Years PROPOSED SPENDING Annual 5 Years
Watchguard Vehicle Axon Vehicle
Camera System $0.00 Camera System
(44) Vehicles $73,184.00 $365,920.00 (44) Vehicles $68,112.00 $340,560.00
Video Storage Server $4,000.00 $20,000.00 Unlimited Storage $0.00 $0.00
4 Axon Fleet Vehicles $7,400.00 $37,000.00
Total Spent $84,584.00 $422,920.00 Total Spent $68,112.00 $340,560.00
Watchguard Interview $8,135.00 $40,675.00 Axon Interview $12,058.00 $60,290.00
Rooms (5)Rooms (5)
Total Spent $8,135.00 $40,675.00 Total Spent $12,058.00 $60,290.00
Body Worn Camera $67,000.00 $335,000.00 BWC & Taser
Addl Licenses $850.00 $4,250.00 78 Officers $148,824.00 $744,120.00
Unlimited Data $47,000.00 $235,000.00 Auto Tagging $13,860.00 $69,300.00
Training $0.00 $0.00
Total Spent $114,850.00 $574,250.00 Total Spent $162,684.00 $813,420.00
Taser Program
Duty Cartridges $15,000.00 $75,000.00
Training Cartridges $5,658.00 $28,290.00
Batteries (82)$4,805.00 $24,025.00
Duty Cartridges $4,500.00 $22,500.00
Instructor Training $2,000.00 $10,000.00
Total Spent $31,963.00 $159,815.00
Annual 5 Year Combined Annual 5 Year Combined
$239,532.00 $1,197,660.00 $242,854.00 $1,214,270.00
Approximate:Annual Increase $3,322.00 5 Year Increase $16,610.00
Plus applicable taxesPlus applicable taxes
Page 61 of 113
AGENDA REPORT
FOR: City Council September 16, 2020
TO: Dave Zabell, City Manager Remote Regular Meeting:
9/21/20
FROM: Dave Zabell, City Manager
Executive
SUBJECT: Resolution - Council Goals for 2020-2021
I. REFERENCE(S):
Proposed Resolution
2020-2021 City Council Goals
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
MOTION: I move to adopt Resolution No. , establishing primary goals for the
City of Pasco for the ensuing calendar years 2020-2021.
III. FISCAL IMPACT:
IV. HISTORY AND FACTS BRIEF:
Council conducted a remote goal setting retreat to consider goals for the 2020-2021
biennium on August 21 and 22, 2020 and two (2) subsequent workshops on September
10 and 14, 2020. Based on the information received from public meetings, the
National Comm Council reports, staff senior unity agencies partner Survey, and
provided guidance for developing the goals for the next two years.
The attached goals worksheet incorporates modifications following discussion at the
September 14 meeting. The attached resolution incorporates the goals, formerly, into
the record.
V. DISCUSSION:
Staff recommends adoption of the resolution and 2020/2021 Goals as presented.
Page 62 of 113
Resolution – 2020-2021 Council Goals - 1
RESOLUTION NO. _______
A RESOLUTION OF THE CITY OF PASCO, WASHINGTON,
ESTABLISHING PRIMARY GOALS FOR THE ENSUING CALENDAR
YEARS OF 2020-2021.
WHEREAS, the City of Pasco organization desires to focus the allocation of its resources
toward primary goals selected to fulfill the vision of Pasco' s future, as held by its elected
representatives; and
WHEREAS, the City Council conducted Community Forums on February 26, March 4
and 12, 2020 to elicit the concerns of residents and businesses about the present condition of the
City, as well as thoughts and suggestions for Pasco' s future; and
WHEREAS, the City Council considered goal statements from its local partner
governmental organizations and results from the 2019 National Citizens Survey; and
WHEREAS, the City’s managerial staff has shared with the City Council its concerns for
the present, as well as, visions for the future of the Pasco community; and
WHEREAS, the City Council conducted a goal setting retreat on August 21 and 22, 2020
to discuss all of the various concerns for the present, as well as visions for the future, and further
refined the goal statements at two (2) subsequent workshops held on September 10 and 14, 2020.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PASCO, WASHINGTON:
Section 1. That the goals for calendar years 2020 and 2021 as described in Exhibit A
attached hereto, shall be considered primary goals for the City of Pasco.
Section 2. The City Manager is hereby directed and authorized to formulate appropriate
implementation strategies to achieve the goals attached hereto, consistent with appropriation
policies and procedures.
PASSED by the City Council of the City of Pasco, Washington this day of
September, 2020.
Saul Martinez
Mayor
ATTEST: APPROVED AS TO FORM:
_____________________________ ___________________________
Debra Barham, CMC Kerr Ferguson Law, PLLC
City Clerk City Attorney
Page 63 of 113
2020-2021 CITY COUNCIL GOALS
1
Quality of Life
Promote a high-quality of life through quality programs, services and appropriate investment and re -investment in community infrastructure by:
Using Community Development Block Grant (CDBG) and other public and private capital to revitalize older neighborhoods and safe routes to essential services.
Continuing efforts toward designing, siting, programming needs, and site selection for a community center and pursuing acquisition of land for future community park.
Developing Phase I of the A Street Sporting Complex and continue efforts to provide additional soccer and sports fields.
Coordinating with the Pasco Public Facilities District to develop a public education campaign, financial analysis and prepare a ballot mea sure concerning the development of a
regional aquatic facility for consideration by the people.
Completing construction of a new animal control facility.
Ongoing efforts to improve efficiency and effectiveness of public resources in the delivery of municipal services, programs, and long-term maintenance and viability of public
facilities.
Collaborating with the Inclusion, Diversity and Equity Commission and community leaders to enhance engagement efforts and organizational cultural competency.
Updating design standards for the development of new neighborhoods and re -development to promote greater neighborhood cohesion through design elements, e.g.:
walkability, aesthetics, sustainability, and community gathering spaces.
Updating Parks and Facilities Comprehensive Plan to include: public facilities inventory, needs assessment, level of service, and centers evaluation.
Teaming with local and regional partners to develop a Housing Action Plan with a focus on strategies that emphasize affordable housing.
FINANCIAL SUSTAINABILITY
Enhance the long-term viability, value, and service levels of services and programs, including:
Regular evaluation of services and programs to confirm importance to community, adequacy, and cost -benefit.
Continuation of cost of service and recovery targets in evaluating City services.
Ongoing evaluation of costs, processes and performance associated with delivery of City services including customer feedback and satisfaction, staffing, facilities, and partnership
opportunities.
Instilling and promoting an organizational culture of customer service across all business lines.
Updating policies relating to urbanization of the unincorporated islands to assure consistency with long -range planning, community safety, and fiscal sustainability. Page 64 of 113
2020-2021 CITY COUNCIL GOALS
2
COMMUNITY SAFETY
Preserve past improvements and promote future gains by:
Developing a Comprehensive Police Strategic Master Plan through a transparent process to evaluate future service levels of the department to assure sustainabil ity, public
safety, and crime control over the next 5-10 years.
Collaborating with regional and community partners to evaluate and implement strategies to reduce the incidence of homelessne ss.
Leveraging and expanding partnerships to maintain and enhance behavioral health services to community members in crisis being assisted by police and fire.
Continuing efforts to improve police and community relations.
Working to achieve and maintain target fire response times through operational improvements and long-range strategic planning of facilities and staffing.
Focusing on the long-term goal of sustaining a Washington State Rating Bureau Class 3 community rating.
Leveraging infrastructure database of sidewalks, streetlights and pavement conditions along with evaluating policies and methods to address needs and inequities.
COMMUNITY TRANSPORTATION NETWORK
Promote a highly-functional multi-modal transportation system through:
Commencement and completion of construction of the Lewis Street Overpass project.
Continued emphasis on improvements in Road 68/I-182/Burden Blvd. corridor to improve operation and safety.
Data-driven pro-active neighborhood traffic calming efforts.
Continued collaboration with Ben Franklin Transit to enhance mobility and access.
Completion of a Transportation System Master Plan and utilization of its recommendations to develop policies, regulations, programs, and projects that provide for greater
connectivity, strategic investment, mobility, multi-modal systems, accessibility, efficiency and safety.
ECONOMIC VITALITY
Promote and encourage economic vitality by supporting:
Downtown revitalization efforts of Downtown Pasco Development Authority (DPDA), post-COVID restart, and City initiatives such as Downtown Master Plan process and sign
code modifications.
The construction of Peanuts Park and Farmers Market and continued efforts to pursue streetscape and gateway upgrades.
The completion of the Comprehensive Land Use Plan Update and Broadmoor Master Plan efforts, adoption of Urban Growth Area expansion alternative, implementation of
adopted long-range planning efforts with appropriate analysis and adoption of planning actions including: zoning code changes, phased sign code update, and development
regulations and standards. Page 65 of 113
2020-2021 CITY COUNCIL GOALS
3
Increased efforts to promote the community as a desirable place for commercial and industrial development by promoting small business outreach and assistance, predictability
in project review, and excellent customer service.
Partnerships and encouragement of Department of Natural Resources (DNR) to facilitate development of the remaining state-owned properties at Road 68/I-182.
Continued coordination with the Port of Pasco to complete and implement a waterfront-zoning plan and provide for public infrastructure.
Active partnerships in the planning and development o f strategies to promote tourism and deployment of assets to spur economic activity.
In concert with community partners, development of a comprehensive economic development plan.
COMMUNITY IDENTITY
Identify opportunities to enhance community identity, cohesion , and image through:
Continued efforts of community surveying through traditional methods and the application of new technologies.
Providing opportunities for community engagement through boards, commissions, volunteer opportunities, social media, forums , and other outlets.
Enhanced inter-agency and constituent coordination developed during the pandemic.
Continued efforts of the community identity/image enhancement campaign to include promotion of community and organizational s uccesses.
Enhanced participation and support of cultural events occurring within the community.
Support of the Arts and Culture Commission in promoting unity and the celebration of diversity through art and culture programs. Page 66 of 113
AGENDA REPORT
FOR: City Council September 16, 2020
TO: Dave Zabell, City Manager Remote Regular Meeting:
9/21/20
FROM: Richa Sigdel, Finance Director
Finance
SUBJECT: General Fund Monthly Report - August 2020
I. REFERENCE(S):
General Fund Report
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
N/A
III. FISCAL IMPACT:
N/A
IV. HISTORY AND FACTS BRIEF:
Attached is the monthly financial update through August regarding the General Fund,
the City's major fund. The administration provides quarterly reports to Council for
other non-major funds.
V. DISCUSSION:
There are no major variance(s) to the approved budget anticipated at this date beyond
those identified in the report. It is, however, noteworthy that while expenditures are
within appropriations, most expenditures associated with the pandemic response were
not anticipated. This shift in priorities has impacted organizational capacity to fully
execute form the budgeted work plan. Similarly, economic support in the
unemployment benefits, CARES Act, and other Federal and State support have helped
to blunt the anticipated adverse impact to sales tax, though a decrease of 10 percent is
anticipated, with gambling tax revenues more than halved. With federal unemployment
benefits now lessening, staff anticipates it will have an impact on the aforementioned
revenues; simultaneously though, as COVID-19 numbers in our community continue to
trend downward, businesses are beginning to reopen, albeit slowly.
Page 67 of 113
As mentioned in previous months, staff expects that the effect of the COVID-19
pandemic and measures taken across the nation, state, and locally to safeguard public
health will adversely impact the City's finances. Fiscal impacts will include: reduced
revenue from various taxes such as sales, public safety, criminal justice, utility, REET,
lodging, and gambling. Furthermore, COVID-19 specific federal and state mandates
will serve to increase costs and reduce productivity.
Beyond new federally mandated benefits, there are additional expenses relating to
personal protective equipment, unplanned technology costs to provide for increased
connectivity, separation of the workforce by providing workspace alternatives, and
increased housekeeping efforts to maintain a safe workplace for employees required to
be on the job to perform their duties, all of which will impact overall expenditures.
Staff is reviewing all expenses to reduce expenditures where possible, a fact that is
evident from the expense rate being lower than elapsed time.
The City has received an additional allocation of $1.1 million to the prior $2.3 million
in pass-through funding from the federal CARES Act. These funds will be available for
reimbursement through the Washington State Department of Commerce and are
intended to reimburse the City for costs relating to the management of COVID-19;
however, do not allow for provisions to mitigate revenue shortfalls attributable to the
pandemic and the Stay Home, Stay Healthy limitations on commerce. Of this $3.4
million, Council has authorized to allow up to $1.0 million to be granted to small
businesses for economic support. The full scope of this economic impact is not
practical to assess at this stage. Staff is reviewing the new allocations impact to City
finances and will report back to Council in the near future.
As mentioned before, the previous focus and work to build up and maintain healthy
reserves has positioned the City well to maintain service levels and avoid the need to
incur debt within the budget period, even in the midst of an economic downturn this
dramatic. As per the un-audited 2019 financial reports, General Fund reserves, on the
order of $20 million, are available that may be used to temporarily supplement the
reduction in revenue. Staff is not anticipating cash flow issues at this point in time.
Contracts over $100,000 and under $300,000 executed administratively in the month of
August and donations to the City are included in this report.
Page 68 of 113
Fund NameFund DescriptionReport MonthJuly, 2020Elapsed Time83%2017 Actual 2018 Actual2019-2020 Adjusted Budget2019-2020 Actual2019-2020 ProjectedVariance% of Biennial BudgetCommentsRevenuesTaxesProperty 7,963,302 8,352,750 21,648,971 17,043,815 21,648,971 0 79%Sales 13,180,233 14,154,008 28,570,809 23,230,194 27,270,809 -1,300,000 81% Preliminiary estimate of 10% decrease in sales tax revenue.Public Safety 1,523,723 1,661,707 3,389,400 2,669,871 3,229,400 -160,000 79% Preliminiary estimate of 10% decrease in sales tax revenue.Utility 9,409,979 9,585,916 19,123,919 18,002,346 21,680,677 2,556,758 94%As per direction from State Auditors Office, all B&O taxes need to be routed through General Fund. This directive was recent and needed to beimplemented in 2020. No variance expected at this time but we are expecting decrease/delay in utilities receivables in 2020 and will impact this tax revenue.Other 1,252,023 1,299,862 2,397,750 1,621,706 1,747,750 -650,000 68% Preliminiary estimate of 60% decrease in tax revenue mainly related to gaming activity.Licenses & Permits 2,177,235 2,640,720 4,988,400 4,529,394 4,988,400 0 91% Large number of current licenses are renewed in January and February. No variance expected at this time.Intergovernmental 2,130,300 2,294,273 4,841,868 4,213,102 7,139,868 2,298,000 87% COVID-19 related grant revenue included. Expected to stay on track.Charges Goods & Services 6,932,637 7,385,382 15,327,718 12,258,613 15,327,718 0 80%Fines & Forfeits 788,474 943,321 1,714,200 1,655,564 1,714,200 0 97%Fines and forfeits are budgeted conservatively as traffic enforcement activity is based on availablity of resources. Electronic traffic enforcement tickets are included in this category. Net revenue of the program is $72K for this biennium.Miscellaneous 657,342 1,731,200 2,198,950 2,484,702 2,488,950 290,000 113% Revenue mostly includes property sales revenue that cannot be predicted for 2020.Debt & Transfer In 638,000 232,298 22,455,200 20,507,241 22,455,200 0 91% All debt proceed revenue received for the biennial period. Long Term investment on Chapel Hill LID, GESA Stadium and Animal Shelter transfer.Total Revenues 46,653,248 50,281,437 126,657,185 108,216,548 129,691,943 3,034,758 83%ExpendituresCity Council 111,918 124,533 260,540 192,850 260,540 0 74%Municipal Court 1,458,682 1,504,212 3,252,697 2,660,221 3,252,697 0 82%City Manager 1,709,640 1,635,045 3,806,136 2,307,376 3,806,136 0 61% Labor and non-labor items expected to be expended during 2020.Police 16,497,955 16,565,400 36,324,184 28,346,334 36,324,184 0 78%Fire 7,660,554 7,874,894 16,062,340 13,286,189 16,062,340 0 83%Administrative & Community Services 7,370,500 7,502,803 16,497,814 12,598,007 16,497,814 0 76%Community & Economic Development 1,748,053 1916402 3,878,345 3,606,808 3,878,345 0 93%Finance 2,196,310 2,270,459 5,231,873 4,258,391 5,231,873 0 81%Engineering 1,726,983 1,555,552 3,531,421 2,782,721 3,531,421 0 79%Library 1,445,550 1,375,894 2,905,818 2,468,643 2,905,818 0 85%Non-Departmental 2,025,292 2,795,354 4,371,905 3,398,069 4,371,905 0 78%Debt & Transfer Out 3,592,619 1,914,455 29,341,750 9,231,060 31,898,508 2,556,758 29%Timing of debt payments. Transfer out is based on capital budget schedules and are not linear in nature. Variance in transfer out is related to SAOdirection as stated above for utility taxes.Estimate COVID-193,413,000 3,413,000 0%Local CARES grant expected to expended fully with COVID-19 related costs like mandated Federal Leave, PPE, additonal labor, as well as small businesseconomic support.Total Expenditures 47,544,056 47,035,003 125,464,823 85,136,670 131,434,581 5,969,758 65%Status - LaborStatus - Non LaborAnticipated Future IssueGeneral FundLargest fund within the City portfolio. Taxes are major revenue sources and Public Safety salaries and benefits are major expenses within this fund.City is expected to be on track for labor expenses. However, we are estimating an impact of $1.5 million in federally mandated leaves, if all employees qualify and request the benefit. $91 thousand in this benefit has been expensed so far. Full impact of these mandates will not be known till the end of the year when it expires. City has redirected more than 16 thousand hours to combat COVID-19. Majority of the effort impacts the General Fund, but will not impact allocated budget as they are currently budgeted hours. However, this will impact staff's ability to continue/complete their normal duties as planned.City is expected to be on track for non labor expenses. City has expended $629 thousand (includes cost to administor grants) in COVID-19 related expenses so far. We expect these expenses to increase depending on how the emergency unfolds. We are expecting grants from federal and state government to reimburse the City for these expenses. All non essential labor expenses are evaluated and deferred till a better economic forecast is achieved.Revenue projection includes preliminary estimates in decrease of revenue. Outside of sales, and gaming taxes, City also expects reduced motor vehicle fuel taxes used to main City's transportation infrastructure, as well as, reduction in Hotel/Motel sales tax and Tourism Promotion Assessment. City's financial position continues to be strong due to strong revenue stream in the first quarter. Revenue remittance received in August (June activity) continues to be better than expected. Outside of tourism related activity, revenue continues to be at 2019 levels. We are anticipating a downturn in sales tax related revenue, however, it will depend on factors like severity and length of the pandemic, federal government support, and overall economy. The projection stated in the report is a conservative forecast with the best information available at this time.Page 69 of 113
$0$20,000$40,000$60,000$80,000$100,000$120,000Jan 2019Feb 2019Mar 2019Apr 2019May 2019Jun 2019Jul 2019Aug 2019Sep 2019Oct 2019Nov 2019Dec 2019Jan 2020Feb 2020Mar 2020Apr 2020May 2020Jun 2020Jul 2020Aug 2020Sep 2020Oct 2020Nov 2020Dec 2020Thousands2019-2020 Cumulative General Fund Revenue & Expenditures2019-2020 Cumulative Revenue2019-2020 Cumulative ExpensePage 70 of 113
Recipient Contract Type Description Contract Amount Amendment Contract Total PACE Engineers, Inc PSA 20254 - PWRF Land Treatment Expansion Study 104,789$ 104,789$ Donated By Donation Type Description ValueRandy Mullen, Lee Eickmeyer, Jacqueline Hanson, Mark & Mary Sullivan Statutory Warranty DDonation of ROW for Wrigley Dr. 40,000$ City of Pasco Monthly Tracking Report of Contracts/Purchases Over 100k and Under 300kCity of Pasco DonationsPage 71 of 113
AGENDA REPORT
FOR: City Council September 9, 2020
TO: Dave Zabell, City Manager Remote Regular Meeting:
9/21/20
FROM: Dot R. French, Court Administrator
Pasco Municipal Court
SUBJECT: *Resolution - Interlocal Agreement with Franklin County for Litter Clean-up
Van
I. REFERENCE(S):
Proposed Resolution
Exhibit A - Interlocal Agreement
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
MOTION: I move to approve Resolution No. ____, authorizing the City Manager to
sign and execute an interlocal agreement with Franklin County for the use of a van for
the Municipal Court’s Community Litter Clean-Up Program
III. FISCAL IMPACT:
There is no cost for the purchase of the van. The City will pay for all costs associated
with the operations, maintenance and repairs of the van.
The accumulated Equipment Rental funds to replace City Van No. 1205 in the amount
of $43,680.66 will not be used to purchase a new van. The litter van provided by
Franklin County, through grant funding, eliminates the need for a replacement van.
IV. HISTORY AND FACTS BRIEF:
Franklin County received a grant through the Washington State Department of Ecology
(DOE) and has offered to cover the cost of a 12-passenger van for Municipal Court’s
Community Litter Clean-up Program. The van will be used by the City until December
31, 2029 or until the end of the useful life of the van, whichever occurs first.
V. DISCUSSION:
Staff recommends the approval of the interlocal agreement with Franklin County for
the receipt of the van to use for litter clean-up within the city limits of Pasco using
Page 72 of 113
Municipal Court work crew participants.
Page 73 of 113
Resolution – ILA for Use of Van for Municipal Court - 1
RESOLUTION NO. _________
A RESOLUTION OF THE CITY OF PASCO, WASHINGTON,
AUTHORIZING THE CITY MANAGER TO SIGN AND EXECUTE AN
INTERLOCAL AGREEMENT WITH FRANKLIN COUNTY FOR THE USE OF
A VAN FOR THE MUNICIPAL COURT’S COMMUNITY LITTER CLEAN-UP
PROGRAM.
WHEREAS, the City of Pasco’s Municipal Court has a need for a new van for its
Community Litter Clean-up Program; and
WHEREAS, the City of Pasco, Washington and Franklin County, Washington desire to
enter into this interlocal agreement for efficiency and cost effectiveness for the City of Pasco’s
Municipal Court Community Litter Clean-up Program; and
WHEREAS, the City Council of the City of Pasco, Washington, has after due
consideration, determined that it is in the best interest of the City of Pasco to enter into an
agreement with Franklin County for the use of a 12-passanger van through December 31, 2029 or
the end of the useful life of the van provided, whichever occurs first, unless terminated in writing
by either party consistent within termination provisions within the interlocal agreement.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PASCO, WASHINGTON:
Section 1. That the City Council of the City of Pasco approves of the terms and conditions
of the Interlocal Agreement between the City of Pasco and Franklin County, Washington, as
attached hereto and incorporated herein as Exhibit A; and
Section 2. The City Manager of the City of Pasco, Washington, is hereby authorized,
empowered, and directed to sign and execute said Agreement on behalf of the City of Pasco.
PASSED by the City Council of the City of Pasco, Washington this 21st day of September,
2020.
Saul Martinez
Mayor
ATTEST: APPROVED AS TO FORM:
_____________________________ ___________________________
Debra Barham, CMC Kerr Ferguson Law, PLLC
City Clerk City Attorney
Page 74 of 113
INTERLOCAL COOPERATIVE AGREEMENT
BETWEEN FRANKLIN COUNTY AND CITY OF PASCO FOR EQUIPMENT THROUGH
DEPARTMENT OF PUBLIC WORKS SOLID WASTE DIVISION
THIS AGREEMENT is made and entered into by and between Franklin County (Hereinafter
“County”) with its principal offices located at 1016 N 4th Avenue, Pasco, Washington, 99301, by
and for the Franklin County Public Works Department Solid Waste Division, and the City of Pasco
(hereinafter “City”), with its principal offices located at 525 N 3rd Avenue, Pasco, Washington,
99301, by and for the City of Pasco Municipal Court Offender Program, pursuant to the authority
granted by Chapter 39.34 RCW, INTERLOCAL COOPERATION ACT.
ARTICLE 1 ● PURPOSE
The purpose of this Agreement is to set forth the terms and conditions under which the County
may provide equipment and/or services to the City; services rendered shall be with the
coordination of both governing parties.
ARTICLE 2 ● ADMINISTRATION AND ORGANIZATION
The following individuals are designated as representatives of the respective parties. The
representatives shall be responsible for administration of this Agreement and for coordinating and
monitoring performance under this Agreement. In the event such representatives are changed,
the party making the change shall notify the other party.
•The County’s representative shall be the Public Works Director, or his/her authorized
designee.
•The City’s representative shall be the Court Administrator, or his/her authorized designee.
This Agreement is entered into pursuant to Chapter 39.34 RCW as an interlocal agreement
between the parties. Each party shall be solely responsible for all costs, materials, supplies, and
services necessary for their performance under the terms of this Agreement. All property and
materials secured by each party in the performance of this Agreement shall remain the sole
property of that party. All funding incident to the fulfillment of this Interlocal Agreement shall be
borne by each party necessary for the fulfillment of their responsibilities under the terms of this
Agreement. No special budgets or funds are anticipated, nor shall be created incident to, this
Interlocal Cooperation Agreement. It is not the intention that a separate legal entity be established
to conduct the cooperative undertakings.
A copy of this Interlocal Agreement shall be filed with the Franklin County Auditor, or posted on
the City or County website, as provided by Chapter 39.34 RCW.
ARTICLE 3 ● DURATION AND RENEWAL OF AGREEMENT
This Agreement shall be effective when executed by both parties’ authorized representatives and
shall continue until December 31, 2029 or the end of the useful life of the equipment provided,
whichever occurs first, unless terminated in writing by either party consistent with the termination
provisions of this Agreement.
EXHIBIT A
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ARTICLE 4 ● SCOPE OF WORK
This Agreement shall provide for the City’s use of a twelve (12) passenger van to be purchased
and provided by the County through the Community Litter Cleanup Program Tools and Trucks
Grant Program.
As the Solid Waste Authority for Franklin County, the County shall:
• Purchase a twelve (12) passenger van, utilizing grant funding provided by the Washington
State Department of Ecology (DOE) through the Community Litter Cleanup Program Tools
and Trucks grant program at a cost, not to exceed, of $34,000.
• Provide to the City said 12 passenger van for the City’s Community Litter Cleanup
Program within the City’s Municipal Court Offender Program.
• Submit the required quarterly reimbursement reports for the Community Litter Cleanup
Program to the DOE on behalf of both the County and City.
The City shall:
• Provide to the County, monthly, DOE approved Daily Worksheets to assist the County
with the required quarterly reporting.
• Provide to the County, annually, reports for all maintenance and repairs of the equipment.
ARTICLE 5 ● COMPENSATION
The City hereby agrees to pay, utilizing City Funds, all costs associated with the operations,
maintenance and repairs of the equipment and/or to reimburse the County for the costs of the
work performed by the County, based on the actual cost of labor, and materials used in the
maintenance and/or repair work involved; plus all costs for fringe benefits to labor, including, but
not limited to: social security, retirement, industrial and medical aid costs, prorated sick leave,
holidays and vacation time, and group medical insurance. In addition thereto, nine (9) percent of
the total costs shall be added for overhead costs for accounting and billing and administrative
services; provided, that the County shall submit to the City a certificate statement of the costs
and within thirty (30) days thereafter the City shall pay to Franklin the amount of said statement.
ARTICLE 6 ● PERFORMANCE OF AGREEMENT
6.1 GENERAL CONDITIONS
The following conditions shall apply for the purpose of complying with this Agreement:
6.1.1 COMPLIANCE WITH ALL LAWS
Each party shall comply with all federal, state, and local laws, rules, regulations,
and ordinances applicable to the performance of this Agreement, including, without
limitation, all those pertaining to wages and hours, confidentiality, disabilities, and
discrimination.
6.1.2 COMPLIANCE WITH STANDARDS AND SPECIFICATIONS
All work shall be completed per the standards and specifications of the County,
including the use of OEM Parts. If there is no County standard or specification for
the work to be performed, the acting party shall comply with the pertinent
Manufacturer’s Maintenance Guide. In the absence of County standards and
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specifications, and/or Manufacture’s Maintenance Guide, the acting party may
complete the work as it would its own property.
6.1.3 MAINTENANCE AND AUDIT OF RECORDS
Each party shall maintain books, records, documents, and other materials relevant
to its performance under this Agreement. These records shall be subjected to
inspection, review, and audit by either party or its designee, and the Washington
State Auditor’s Office. Each party shall retain all such books, records, documents,
and other materials for the applicable retention period under federal and
Washington law.
6.1.4 ON-SITE INSPECTIONS
Either party or its designee may evaluate the performance of this Agreement
through on-site inspection to determine whether performance is in compliance with
the standards set forth in this Agreement, and in compliance with federal, state,
and local laws, rules, regulations, and ordinances.
6.1.5 TREATMENT OF ASSETS AND PROPERTY
No fixed assets or personal or real property will be jointly or cooperatively acquired,
held, used, or disposed of pursuant to this Agreement.
6.1.6 IMPROPER INFLUENCE
Each party agrees, warrants, and represents that it did not and will not employ,
retain, or contract with any person or entity on a contingent compensation basis
for the purpose of seeking, obtaining, maintaining, or extending this Agreement.
Each party agrees, warrants, and represents that no gratuity whatsoever has been
or will be offered or conferred with a view towards obtaining, maintaining, or
extending this Agreement.
6.1.7 CONFLICT OF INTEREST
The elected and appointed officials and employees of the parties shall not have
any personal interest, direct or indirect, which gives rise to a conflict of interest.
6.1.8 ASSIGNMENT AND SUBCONTRACTING
No portion of this Agreement may be assigned or subcontracted to any other
individual, firm, or entity without the express and prior written approval of both
parties’ authorized representatives.
6.1.9 NOTICE
Except as set forth elsewhere in the Agreement, for all purposes under this
Agreement, except service of process, notice to the City shall be to: Court
Administrator, Pasco Municipal Court, 1016 N 4th, Bldg. D, Pasco, Washington
99301. Notice to County, for all purposes under this Agreement, shall be to:
Franklin County Public Works Director, 3416 Stearman Avenue, Pasco,
Washington 99301, and the Franklin County Commissioners 1016 North Fourth
Avenue, Pasco, Washington 99301.
ARTICLE 7 ● INDEMNIFICATION
County agrees to and shall defend, indemnify, and hold harmless the City, its appointed and
elective officials, officers, agents, and employees, from and against all loss or expense, including,
Page 77 of 113
but not limited to: judgments, settlements, attorney's fees, and costs by reason of any and all claims
and demands upon the City, its elected or appointed officials, officers, agents, or employees for
damages because of personal or bodily injury, including death, at any time resulting therefrom,
sustained by any person or persons and on account of damage to property, including loss of use
thereof, when such injury to persons or damage to property is due to the negligence of County, its
elected officials, officers, employees, or their agents, except when such injury or damage shall have
been occasioned by the sole negligence of the City, its appointed or elected officials, officers,
agents, or employees. It is further provided that no liability shall attach to the City by reason of
entering into this Agreement, except as expressly provided herein.
The City agrees to and shall defend, indemnify, and hold harmless County, its appointed and
elective officials, officers, agents, and employees, from and against all loss or expense, including,
but not limited to: judgments, settlements, attorney's fees, and costs by reason of any and all claims
and demands upon County, its elected or appointed officials, officers, agents, or employees for
damages because of personal or bodily injury, including death, at any time resulting therefrom,
sustained by any person or persons and on account of damage to property, including loss of use
thereof, when such injury to persons or damage to property is due to the negligence of the City, its
elected officials, officers, employees, or their agents, except when such injury or damage shall have
been occasioned by the sole negligence of County, its appointed or elected officials, officers,
agents, or employees. It is further provided that no liability shall attach to County by reason of
entering into this Agreement, except as expressly provided herein.
ARTICLE 8 ● LIABILITY INSURANCE
8.1 GENERAL CONDITIONS
As the twelve (12) passenger van is to be purchased and provided by the County through
the Community Litter Cleanup Program Tools and Trucks Grant Program, should the van
become inoperable for any reason, it shall be the City’s full responsibility to:
• make any necessary repairs, or
• replace the van, or
• elect to go without the use of said van until such time as another Grant may be
obtained for its replacement.
The following conditions shall apply to all insurance policies obtained by City for the
purpose of complying with this Agreement:
8.1.1 Satisfactory Companies
Coverage shall be maintained with insurers and under forms of policies satisfactory
to County and with insurers licensed to do business in Washington. The insurance
company providing said policy shall maintain during the policy term an A. M. Best
financial rating of A- or better, or such other rating as may be required by a County,
as set forth in the most current issue of “Best’s Insurance Guide.”
8.1.2 Named Insured
All insurance policies required herein shall be drawn in the name of City, with the
County, its board and commission members, officials, agents, guests, invitees,
consultants and employees named as additional insureds, except on Workers’
Compensation coverage.
Page 78 of 113
8.1.3 Waiver of Subrogation
City shall require its insurance carrier(s), with respect to all insurance policies, to
waive all rights of subrogation against the County, its board and commission
members, officials, agents, guests, invitees, consultants and employees. County
shall waive all claims against City for damages covered normally by Fire and
Casualty damage insurance with standard extended coverage.
8.1.4 Certificates of Insurance
At or before the time of execution of this Agreement, City shall furnish the County
with certificates of insurance as evidence that all of the policies required herein are
in full force and effect and provide the required coverage and limits of insurance.
All certificates of insurance shall clearly state that all applicable requirements have
been satisfied. The City shall provide to County not less than thirty (30) days
advance notice in writing of cancellation, non-renewal or material change in the
policy of insurance. In addition, City shall immediately provide written notice to the
County upon receipt of notice of cancellation of any insurance policy, or of a
decision to terminate or alter any insurance policy. Copies of required
endorsements will be attached to the certificates to confirm the required
endorsements are in effect. Certificates of insurance and notices of cancellations,
terminations or alterations shall be furnished to Franklin County Public Works,
3416 Stearman Avenue, Pasco, Washington 99301.
8.2 Types and Amounts of Insurance
City shall obtain and continuously maintain in effect at all times during the term hereof, at
City’s sole expense, insurance coverages on a primary basis, non-contributory with any
other insurance coverage, as follows with limits not less than those set forth below:
8.2.1 Business Automobile Liability
This policy shall be written in comprehensive form and shall protect City and the
additional insureds against all claims for injuries to members of the public and
damage to property of others arising from the use of motor vehicles and shall cover
operation on and off the Premises of all motor vehicles licensed for highway use,
whether they are owned, non-owned or hired. Coverage shall not be less than:
$2,000,000.00 Combined Single Limit.
8.2.2 Workers’ Compensation and Employer’s Liability
City shall maintain Workers’ Compensation and Employer’s Liability insurance,
which shall protect the City against all claims under applicable state workers’
compensation laws and employer’s liability. The insured shall also be protected
against claims for injury, disease or death of employees which, for any reason,
may not fall within the provisions of a workers’ compensation law. Coverage shall
not be less than: Statutory Amount Workers’ Compensation $2,000.000.00;
Employer’s Liability, Each Accident $2,000,000.00; Employer’s Liability, Disease –
Policy Limit $2,000,000.00; Employer’s Liability, Disease – Each Employee. The
foregoing requirement will not be applicable if, and so long as, City qualifies as a
self-insurer under the rules and regulations of the commission or agency
administering the workers’ compensation program in Washington and furnishes
evidence of such qualification to County in accordance with the notice provisions
of this Lease.
8.3 Self-Insured by Insurance Pool
All insurance requirements under this Section 8 may be satisfied by the City by
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their self-insured status through an insurance pool. Any required documentation
reflecting coverage details may be satisfied by the City through a letter
documenting as such.
ARTICLE 9 ● DISPUTES
This Agreement shall be governed exclusively by the laws of the State of Washington.
In the event of a dispute regarding the enforcement, breach, or interpretation of this Agreement,
the City Manager and the County Administrator shall first meet in a good faith attempt to resolve
such dispute. In the event they are unable to resolve such dispute, either individually or with the
assistance of a mediator, the dispute shall be resolved by arbitration pursuant to RCW 7.04A, as
amended; with venue being placed in Franklin County, Washington; with all parties waiving the
right of a jury trial upon de novo appeal, if any; and the substantially prevailing party being
awarded its attorney fees and costs as additional award and judgment against the other.
ARTICLE 10 ● TERMINATION
Any party hereto may terminate this Agreement upon thirty (30) days’ notice in writing either
personally delivered or mailed postage-prepaid by certified mail, return receipt requested, to the
party’s last known address for the purposes of giving notice under this paragraph. If this
Agreement is so terminated, the parties shall be liable only for performance rendered or costs
incurred in accordance with the terms of this Agreement prior to the effective date of termination,
and the equipment shall be returned to the County immediately.
ARTICLE 11 ● GENERAL PROVISIONS
11.1 GENERAL CONDITIONS
The following conditions shall apply for the purpose of complying with this agreement:
11.1.1 CHANGES, MODIFICATIONS, AMENDMENTS AND WAIVERS
The Agreement may be changed, modified, amended, or waived only by written
agreement signed by the parties’ authorized representatives and adopted by
resolution of each party’s legislative authority. Any waiver of a term or condition
of this Agreement shall apply only to the specific act, occurrence, or omission and
shall not constitute a waiver as to any other term or condition, or future act,
occurrence, or omission. Waiver or breach of any term or condition of this
Agreement shall not be considered a waiver of any prior or subsequent breach.
Task assignments, insofar as they are considered changes, modifications, or
amendments, shall be exempt from adoption by resolution of County’s legislative
authority, instead being adopted by signature of Franklin County’s Administrator,
per Article 2
11.1.2 ASSIGNMENT
Neither party may assign its rights or delegate its duties under this Agreement,
whether by assignment, subcontract, or other means. Any such attempted
assignment or delegation shall be void and shall constitute a material breach of
this Agreement.
11.1.3 SEVERABILITY
Page 80 of 113
In the event any term or condition of this Agreement or application thereof to any
person or circumstances is held invalid, such invalidity shall not affect other terms,
conditions, or applications of this Agreement which can be given effect without
the invalid term, condition, or application. To this end, the terms and conditions
of this Agreement are declared severable.
11.1.4 ENTIRE AGREEMENT
This Agreement contains all the terms and conditions agreed upon by the parties.
All items incorporated herein by reference will be attached. No other
understandings, oral or otherwise, regarding the subject matter of this Agreement
shall be deemed to exist or to bind any of the parties hereto.
11.1.5 FILING
This Agreement shall be filed pursuant to RCW 39.34.040.
IN WITNESS WHEREOF, the parties have executed this Agreement this day of , 2020.
BOARD OF COUNTY COMMISSIONERS, CITY COUNCIL,
FRANKLIN COUNTY, WASHINGTON CITY OF PASCO, WASHINGTON
Chair Saul Martinez
Mayor
Chair Pro Tem
Member
ATTEST: ATTEST:
Clerk of the Board Debby Barham, CMC
City Clerk
APPROVED AS TO FORM: APPROVED AS TO FORM:
Shawn Sant
Prosecuting Attorney for Franklin County
By:
Deputy Prosecuting Attorney Eric W. Ferguson
City Attorney
Page 81 of 113
AGENDA REPORT
FOR: City Council September 17, 2020
TO: Dave Zabell, City Manager
Rick White, Director, C&ED
Remote Regular Meeting:
9/21/20
FROM: Jeff Adams, Associate Planner
Community & Economic Development
SUBJECT: *Resolution - Setting a Public Hearing for Street Vacation: A Portion of South
Cedar Ave (MF# VAC 2020-005)
I. REFERENCE(S):
Proposed Resolution
Overview Map
Vacation Petition
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
MOTION: I move to approve Resolution No._________, setting 7:00 P.M., Monday,
October 19, 2020 as the time and date to conduct a public hearing to consider vacating
a portion of South Cedar Avenue
III. FISCAL IMPACT:
None.
IV. HISTORY AND FACTS BRIEF:
The 109-parcels five of composed originally preliminary Flats Cedar lot plat,
comprising 14.47 acres was approved by Council in February of 2019. As a part of the
final plat (now known as Urban Flats) approval process, street improvements are to be
installed along South Cedar Avenue.
The owners have submitted a petition to vacate a portion of the South Cedar Avenue
right-of-way that extends approximately 330 feet along the east side of South Cedar
Avenue, approximately mid-block between East Lewis Street and East Alton Street.
Applicant wishes to vacate a 10' portion of the South Cedar Avenue right-of-way to
maximize developable land in the new Cedar Flats subdivision and to maintain a
uniform right-of-way along South Cedar Avenue.
Page 82 of 113
The petition requires the City Council to fix a public hearing to consider the vacation
request. The earliest regular City Council meeting available for a public hearing which
provides the statutory 20-day hearing notice is October 19, 2020.
V. DISCUSSION:
Per Pasco Municipal Code (PMC) Chapter 12.40, the Council may require
compensation for vacated rights-of-way.
City staff have reviewed the proposal and no potential issues with a vacation of the
street right-of-way have been identified.
Page 83 of 113
Resolution – VAC 2020-005- 1
RESOLUTION NO. ______
A RESOLUTION SETTING 7:00 PM, MONDAY, OCTOBER 19, 2020
AS THE TIME AND DATE TO CONDUCT A PUBLIC HEARING TO
CONSIDER VACATING A PORTION OF SOUTH CEDAR AVENUE
WHEREAS, from time to time in response to petitions or in cases where it serves the
general interest of the City, the City Council may vacate right-of-way; and
WHEREAS, a petition for the vacation of a portion of South Cedar Avenue has been
submitted to the City; and,
WHEREAS, the vacation process provided in PMC 12.40 requires a title report and an
appraisal of value and compensation unless waived by the City Council; and,
WHEREAS, the applicant seeks vacation of a portion of South Cedar Avenue as a part of
the final plat approval process for development of a 109-lot residential subdivision; and,
WHEREAS, Chapter 35.79 RCW requires public hearings on vacations to be fixed by
Resolution.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PASCO, WASHINGTON:
Section 1. Waiver of Requirements. That pursuant to PMC 12.40, the City Council
hereby waives the requirement for an appraisal, title report and payment of compensation for the
proposed right-of-way vacation of a portion of South Cedar Avenue as depicted in the attached
Exhibit A.
Section 2. Notice of Hearing: That a public hearing to consider vacating the following
as depicted in the attached Exhibit A, will be held before the City Council of the City of Pasco in
the Council Chambers at 525 N Third Avenue, Pasco, Washington, at the hour of 7:00 p.m., on
October 19, 2020:
Portion of Tract B and C to be vacated
That portion of Tracts B and C Urban Flats Phase Two according to the Plat thereof
recorded in Volume D of Plats, Page 624 Auditor's file Number 1916056 records
of Franklin County Washington Being in the West Half of the Southeast quarter of
Section 28, Township 9 North, Range 3 0 East, and described as follows:
Commencing at the Northwest comer of the Southeast quarter being a brass cap in
a monument case; thence along the West line thereof South 00°35'18" East for
661.03 feet; thence North 89°44'57" East for 20.00 feet to the True Point of
Beginning; thence continuing North 89°44'57" East for 10.00 feet; thence South
Page 84 of 113
Resolution – VAC 2020-005- 2
00°35' 18" East for 330.53 feet; thence South 89°45'36" West for 10.00 feet; thence
North 00°35'18" West for 330.53 feet to the True Point of Beginning.
Containing 3,305 square feet
That the City Clerk of the City of Pasco give notice of said public hearing as required by
law.
Passed by the City Council of the City of Pasco, Washington this __________ day of
________, 2020.
_____________________________
Saul Martinez
Mayor
ATTEST: APPROVED AS TO FORM:
_____________________________ ___________________________
Debra Barham, CMC Kerr Ferguson Law, PLLC
City Clerk City Attorney
Page 85 of 113
Exhibit Item:.
Vaca1Apphcant:"A"File #:VA(
tion of a Portion of South Ceda
401 S Cedar LLC AND 407 S
3 2020-005
,1‘Avenue
Cedar LLC
Page 86 of 113
Item:VacApplicantOverviewtionofaPortionofSouthCed401SCedarLLCAND407‘.rAvenueCedarLLC%ELEWHSST9:\..Page 87 of 113
Master File # ------
Community & Economic Development Department
PO Box 293, 525 N 3rd Ave, Pasco, WA 99301
P: 509.545.3441 / F: 509.545.3499
CITY OF PASCO
STREET/ALLEY VACATION PETITION
Date Submitted:
Fee: $300
------
We the undersigned, owners of two-thirds of the privately-owned abutting property, hereby petition
the City Council of the City of Pasco to vacate the following described street/alley rights-of-way:
.S-e� C\ *o.cJ�J �je\ I de.scr�p±i oy,
Name:
L(o I S. C, lo.c LLC_ Address: lv{lft,\..
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Owner 1 (.::ref\ J-.54- 1730
Email:
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Name:
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Address:
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Owner 2 Phone: ,
Email:
Signature:
(Please see reverse side)
Updated April 2019
Page 88 of 113
TELEPHONE 509-582-6716
WORLEY SURVEYING SERVICES, INC. P.S.
FAX 509-582-6303
P.O. BOX 6132
KENNEWICK, WASHINGTON 99336
Portion of Tract B and C to be vacated
That portion of Tracts B and C Urba n Flats Phase Two according to the Plat thereof recorded in
Volume D of Plats, Page 624 Auditor's file Number 1916056 records of Franklin County Washington
Being in the West Half of the Southeast quarter of Section 28, Township 9 North, Range 3 0 East,
and described as follows:
Commencing at the Northwest comer of the Southeast quarter being a brass cap in a monument case;
thence along the West line thereof South 00°35'18" East for 661.03 feet; thence North 89°44'57" East
for 20.00 feet to the True Point of Beginning; thence continuing North 89°44'57" East for 10.00 feet;
thence South 00°35' 18" East for 330.53 feet; thence South 89°45'36" West for 10.00 feet; thence
North 00°35'18" West for 330.53 feet to the True Point of Beginning.
Containing 3305 square feet
Page 89 of 113
Page 90 of 113
AGENDA REPORT
FOR: City Council September 9, 2020
TO: Dave Zabell, City Manager Remote Regular Meeting:
9/21/20
FROM: Steve Worley, Director
Public Works
SUBJECT: *Resolutions - Project Acceptance - Multiple Public Works Projects
I. REFERENCE(S):
Resolutions
PowerPoint Presentation
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
MOTION: I move to approve Resolution No. ____, accepting work performed by
Premier Excavation, Inc. under contract for the Chapel Hill LID 150 Project.
MOTION: I move to approve Resolution No. ____, accepting work performed by
Townsend Controls & Electrics, LLC. under contract for the WWTP PLC Upgrades
Project.
MOTION: I move to approve Resolution No. ____, accepting work performed by
C&E Trenching, LLC under contract for the Foster Wells Force Main Project.
MOTION: I move to approve Resolution No. ____, accepting work performed by
Clearwater Construction & Management, LLC. under contract for the Columbia East
Pump Station Project.
III. FISCAL IMPACT:
See below.
IV. HISTORY AND FACTS BRIEF:
• Chapel Hill LID 150
The project bid was awarded to Premier Excavation, Inc. out of Pasco, WA on
April 15, 2019, in the amount of $3,979,107.07 by Council action. The project
is complete and constructed per specifications. Final construction costs were
Page 91 of 113
$4,058,807.07, which includes change orders in the amount of $79,700. Total
Project cost was $5.5M.
• WWTP PLC Upgrades
The project bid was awarded to Townsend Controls & Electrics, LLC. out of
Pasco, WA on April 2, 2018 in the amount of $814,172.48 by Council action.
The project is complete and constructed per specifications. Final construction
costs were $815,092.08, which includes change orders in the amount of
$919.60. Total Project cost was $866K.
• Foster Wells Force Main
The project bid was awarded to C&E Trenching, LLC out of Pasco, WA on
July 30, 2019 in the amount of $4,768,614.05 by Council action. The project is
complete and constructed per specifications. Final construction costs were
$4,421,388.90, which includes, schedule A Foster Wells Force Main
$2,592,399.98, schedule B Columbia East Force Main $1,316,804, change
orders $162,056.52, and sales tax $350,128.40. The Total Project cost for
Foster Wells Force Main was $4.78M.
• Columbia East Pump Station
The project bid was awarded to Clearwater Construction & Management, LLC.
out of Spokane, WA on September 17, 2018 in the amount of $2,669,751.81 by
Council action. The project is complete and constructed per specifications.
Final construction costs were $2,783,073.54 which includes change orders in
the amount of $113,321.73. Total Project cost was $4.3M.
Formal acceptance of public works projects are required by State law and start the 45-
day period within which an outside vendor, supplier or laborer would have an
opportunity to file a claim against this project pursuant to RCW 60.28.011 (2). Upon
completion of the 45 day lien filing period, retainage being held by the City may be
released upon receipts of the following:
• An affidavit of no liens
• A release from the Department of Revenue that all taxes have been paid
• A release from any claims from the Department of Labor and Industries,
pursuant to RCW 60.28.051
V. DISCUSSION:
Staff recommends the City Council's acceptance of the project's as constructed by the
above listed contractors.
Page 92 of 113
Resolution - 1
RESOLUTION NO. ________
A RESOLUTION ACCEPTING WORK PERFORMED BY PREMIER
EXCAVATION, INC., UNDER CONTRACT FOR PROJECT NO. 16030,
CHAPEL HILL LID 150.
WHEREAS, the work performed by Premier Excavation, Inc., under contract for the
Chapel Hill LID 150 has been examined by City of Pasco Engineering Division and has been found
to be in apparent compliance with the applicable project specifications and drawings, and
WHEREAS, it is the Engineering Division’s recommendation that the City of Pasco
formally accept the contractor's work and the project as complete.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PASCO, WASHINGTON:
That the City Council concurs with the Engineering Division’s recommendation and
thereby accepts the work performed by Premier Excavation, Inc., under contract for the Chapel
Hill LID 150 as being completed in apparent compliance with the project specifications and
drawings, and
Be It Further Resolved, that the City Clerk is hereby directed to notify the Washington
State Department of Revenue of this acceptance, and
Be It Further Resolved, that the final payment of retainage being withheld pursuant to
applicable laws, regulations and administrative determination shall be released upon satisfaction
of same and verification thereof by the Public Works Director and Finance Director.
PASSED by the City Council of the City of Pasco, Washington this day of ,
.
Saul Martinez
Mayor
ATTEST: APPROVED AS TO FORM:
_____________________________ ___________________________
Debra Barham, CMC Kerr Ferguson Law, PLLC
City Clerk City Attorneys
Page 93 of 113
Resolution - 1
RESOLUTION NO. ________
A RESOLUTION ACCEPTING WORK PERFORMED BY TOWNSEND
CONTROLS & ELECTRICS, LLC., UNDER CONTRACT FOR PROJECT NO.
1800059, WWTP PLC UPGRADES.
WHEREAS, the work performed by Townsend Controls & Electrics, LLC., under contract
for the WWTP PLC Upgrades has been examined by City of Pasco Engineering Division and has
been found to be in apparent compliance with the applicable project specifications and drawings,
and
WHEREAS, it is the Engineering Division’s recommendation that the City of Pasco
formally accept the contractor's work and the project as complete.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PASCO, WASHINGTON:
That the City Council concurs with the Engineering Division’s recommendation and
thereby accepts the work performed by Townsend Controls & Electrics, LLC., under contract for
the WWTP PLC Upgrades as being completed in apparent compliance with the project
specifications and drawings, and
Be It Further Resolved, that the City Clerk is hereby directed to notify the Washington
State Department of Revenue of this acceptance, and
Be It Further Resolved, that the final payment of retainage being withheld pursuant to
applicable laws, regulations and administrative determination shall be released upon satisfaction
of same and verification thereof by the Public Works Director and Finance Director.
PASSED by the City Council of the City of Pasco, Washington this day of ,
.
Saul Martinez
Mayor
ATTEST: APPROVED AS TO FORM:
_____________________________ ___________________________
Debra Barham, CMC Kerr Ferguson Law, PLLC
City Clerk City Attorneys
Page 94 of 113
Resolution - 1
RESOLUTION NO. ________
A RESOLUTION ACCEPTING WORK PERFORMED BY C&E TRENCHING,
LLC., UNDER CONTRACT FOR PROJECT NO. 18080, FOSTER WELLS
FORCE MAIN.
WHEREAS, the work performed by C&E Trenching, LLC., under contract for the Foster
Wells Force Main has been examined by City of Pasco Engineering Division and has been found
to be in apparent compliance with the applicable project specifications and drawings, and
WHEREAS, it is the Engineering Division’s recommendation that the City of Pasco
formally accept the contractor's work and the project as complete.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PASCO, WASHINGTON:
That the City Council concurs with the Engineering Division’s recommendation and
thereby accepts the work performed by C&E Trenching, LLC., under contract for the Foster Wells
Force Main as being completed in apparent compliance with the project specifications and
drawings, and
Be It Further Resolved, that the City Clerk is hereby directed to notify the Washington
State Department of Revenue of this acceptance, and
Be It Further Resolved, that the final payment of retainage being withheld pursuant to
applicable laws, regulations and administrative determination shall be released upon satisfaction
of same and verification thereof by the Public Works Director and Finance Director.
PASSED by the City Council of the City of Pasco, Washington this day of ,
.
Saul Martinez
Mayor
ATTEST: APPROVED AS TO FORM:
_____________________________ ___________________________
Debra Barham, CMC Kerr Ferguson Law, PLLC
City Clerk City Attorneys
Page 95 of 113
Resolution - 1
RESOLUTION NO. ________
A RESOLUTION ACCEPTING WORK PERFORMED BY CLEARWATER
CONSTRUCTION & MANAGEMENT, LLC., UNDER CONTRACT FOR
PROJECT NO. 17003, COLUMBIA EAST PUMP STATION.
WHEREAS, the work performed by Clearwater Construction & Management, LLC.,
under contract for the Columbia East Pump Station has been examined by City of Pasco
Engineering Division and has been found to be in apparent compliance with the applicable project
specifications and drawings, and
WHEREAS, it is the Engineering Division’s recommendation that the City of Pasco
formally accept the contractor's work and the project as complete.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PASCO, WASHINGTON:
That the City Council concurs with the Engineering Division’s recommendation and
thereby accepts the work performed by Clearwater Construction & Management, LLC., under
contract for the Columbia East Pump Station as being completed in apparent compliance with the
project specifications and drawings, and
Be It Further Resolved, that the City Clerk is hereby directed to notify the Washington
State Department of Revenue of this acceptance, and
Be It Further Resolved, that the final payment of retainage being withheld pursuant to
applicable laws, regulations and administrative determination shall be released upon satisfaction
of same and verification thereof by the Public Works Director and Finance Director.
PASSED by the City Council of the City of Pasco, Washington this day of ,
.
Saul Martinez
Mayor
ATTEST: APPROVED AS TO FORM:
_____________________________ ___________________________
Debra Barham, CMC Kerr Ferguson Law, PLLC
City Clerk City Attorneys
Page 96 of 113
Pasco City Council Regular
Meeting
September 21, 2020Page 97 of 113
Chapel Hill LID 150 Project -Before Page 98 of 113
Chapel Hill LID 150 Project -After
Page 99 of 113
WWTP PLC and Controls Upgrade Project -
Before Page 100 of 113
WWTP PLC and Controls Upgrade -After
Page 101 of 113
Foster Wells Force Main Project Page 102 of 113
Columbia East Pump Station Project
Page 103 of 113
Change Order Details
Chapel Hill LID 150 ($91,458.50 or 2% of total
contract)
•We elected to install hot inlaid tape striping in
lieu of thermo-plastic for the ease of
maintenance.
•Correction of items missing in original plans
and specs including:
•No Parking and speed limit signs.
•Weed removal and pre-emergent to
planter beds.
•Total Project cost $5.5M
WWTP PLC and Controls Upgrade
($846.78 or less than 1% of total contract)
•Correction of items missing in plans and
specs including:
•Modification to existing fiber
communication.
•Total Project cost $866K
Page 104 of 113
Change Order Details
Foster Wells Force Main Project ($171,831.52
or 3% of total contract)
•Correction of items missing in original plans and
specs including:
•De-beading of HDPE pipe at the weld joints.
•Remove and replace existing fence at the
PWRF to install pipe.
•Flow meter to record flows into the PWRF
facility.
•Barricades and road monitoring at US 395 as
part of the WSDOT permit requirements.
•Total Project cost $4.78M
Columbia East Pump Station Project
($113,321.73 or 4% of total contract)
•Correction of items missing in original plans
and specs including:
•Elevated roof slab reinforcing.
•Ductless Heat Pump.
•Conduit and pad for future odor control
system.
•Hatch drains.
•Fiber communications.
•Extended warranty.
•Total Project cost $4.3M
Page 105 of 113
Questions?Page 106 of 113
AGENDA REPORT
FOR: City Council September 17, 2020
TO: Dave Zabell, City Manager Remote Regular Meeting:
9/21/20
FROM: Angela Pashon, Senior Management Analyst
Executive
SUBJECT: *Resolution - Extension of Inclusion, Diversity and Equity Commission
I. REFERENCE(S):
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
MOTION: I move to approve Resolution No. ____, extending the term of the
Inclusion, Diversity and Equity Commission, a citizen ad hoc commission, through
December 31, 2021.
III. FISCAL IMPACT:
IV. HISTORY AND FACTS BRIEF:
The Inclusion, Diversity and Equity Commission (IDEC) commenced its strategic
planning process in December 2018 and additional facilitated work sessions were held
in the first quarter of 2019. The IDEC's workplan and extension of ad hoc commission
through December 31, 2020 was approved by City Council on June 3, 2019, by
Resolution No. 3906.
To strengthen their understanding of City processes, programs, and services, the IDEC
received presentations for City departments on topics such as communications, hiring
practices, public access, and training throughout 2019. In addition, the commission
received presentations from community organizations including:
• Communities In Schools of Benton-Franklin
• Pasco School District
• Junior Achievement
• Downtown Pasco Development Authority
• Tri-Cities Diversity Council
The IDEC spent significant time building a foundation of City services and processes
in addition to learning about community organizations to further assist in their mission
Page 107 of 113
to "identify means to promote and embrace diversity and inclusivity and to make such
recommendations to the City Council for action, education, and guidance to foster an
environment that includes, accepts, respects and appreciates all members of our
community". Additionally, the IDEC conducted its first community outreach and
engagement forum event in September 2019 and actively participated in community
events such as Cinco de Mayo and the Fiery Foods Festival.
V. DISCUSSION:
Over the past several months, several conditions have hampered the progress of the
Commission's workplan and development of recommendations for consideration by the
City Council, including:
• Commission Vacancies
• COVID-19
• A mandated limitation of public meetings to be only "routine and necessary"
until July 2020
• Orientation of 3 new commissioners
The IDEC recommenced their monthly meeting schedule in August 2020. Their first
order of business has been to review the draft workplan, which has sat dormant for six
months due to COVID restrictions. The workplan contemplates considerable public
outreach requiring gatherings, visitations, exhibits and experiences not conducive to a
virtual meeting setting and not possible due to current limitations on public gatherings.
IDEC will be prepared to present an update to Council within the next 60-90 days.
Several conclusions were reached unanimously be the Commissioners at their most
recent meeting, including; the limitations of COVID will severely hamper their ability
to conduct critical outreach under current conditions, they are all committed to the
mission Council has set out for IDEC, and that they see a need for the task they have
been assigned and have a desire to continue.
For the reasons outlined above and their desire to present meaningful and complete
recommendations to City Council, the IDEC is requesting an extension of the ad hoc
commission through December 31, 2021. Staff concurs with the Commission's
recommendation.
Page 108 of 113
Resolution – Extending IDEC - 1
RESOLUTION NO. _____
A RESOLUTION OF THE CITY OF PASCO, WASHINGTON,
EXTENDING THE TERM OF THE PASCO INCLUSION, DIVERSITY, AND
EQUITY COMMISSION, A CITIZEN AD HOC COMMISSION, THROUGH
DECEMBER 31, 2021.
WHEREAS, the City of Pasco has historically been the home for diverse cultures within
our region creating its unique character and opportunities, as well as a source of pride for all who
live here; and
WHEREAS, the City Council of the City of Pasco desires to protect and encourage our
diverse culture, as well as to protect the constitutional rights of its citizens, including the right to be
free of discriminatory practices and the fair application of law and to demonstrate that Pasco is a
welcoming and inclusive City, where laws apply equally to all who live here, and where
individuals, families, and businesses are welcome; and
WHEREAS, the City Council of the City of Pasco is honored to serve the entire
community and seeks to provide equal protection to our residents and access to all of the City's
services to those that live here; and
WHEREAS, Article L Section I of the Washington Constitution declares that
"governments derive their just powers from the consent of the governed, and are established to
protect and maintain individual rights"; and
WHEREAS, the Washington State Legislature has established the "Washington Law
Against Discrimination RCW 49.60 which declares the "right to be free from discrimination
because of race, creed, color, national origin, sex, honorably discharged veteran or military status,
sexual orientation, or the presence of any sensory, mental, or physical disability or the use of a
trained dog guide or service animal by a person with a disability is recognized as and declared to be a
civil right"; and
WHEREAS, the Pasco City Council, by oath, declares to uphold and support the
Constitution and laws of the State of Washington, and hereby reaffirms its support to do so for
equal benefit of all those who live here; and
WHEREAS, the Pasco City Council, to advise it in meeting these goals and
responsibilities, established and created a charter for an ad hoc commission in May of 2018, known
as the Inclusion, Diversity, and Equity Commission.
Page 109 of 113
Resolution – Extending IDEC - 2
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF PASCO, DOES
RESOLVE AS FOLLOWS:
Section 1. Extension of Pasco Inclusion, Diversity, and Equity Commission. The City
Council hereby extends the term of the citizen ad hoc commission, through December 31, 2021.
Section 2. Terms and Conditions for Inclusion, Diversity, and Inclusion Commission. All
other terms and conditions provided in the Charter of the Commission through Resolution No.
3828 and amended in Resolution No. 3906 will remain the same.
Section 3. Goals of Inclusion, Diversity. and Equity Commission. The goals of the Pasco
Inclusivity Commission are as follows:
1. Examine the practices and procedures of the City of Pasco to identify strategies to
create a greater feeling of inclusion and welcoming for all who live and work in Pasco.
2. Engage with Pasco residents, interest groups, and businesses, seeking feedback on their
experiences that can improve life in our community.
3. Identify strategies that help the City to be more inclusive in engaging our residents and
businesses that will better promote unity, equality, and understanding in Pasco.
4. Identify funding strategies to implement these goals.
5. Present recommendations to the Pasco City Council on how to achieve the goals above.
Section 4. Celebration of Diversity. The Commission shall provide the City Council with
a report on opportunities to recognize and celebrate Pasco's diverse culture.
Section 5. This Commission shall expire on December 31, 2021 unless extended by a
majority vote of the Pasco City Council no less than ninety (90) days prior to the date of expiration.
If so extended, the term shall be extended by such period as determined by the City Council.
Section 6. Effective Date. This Resolution shall be effective upon adoption.
Page 110 of 113
Resolution – Extending IDEC - 3
PASSED by the City Council of the City of Pasco, Washington this ____ day of ___________,
2020.
Saul Martinez
Mayor
ATTEST: APPROVED AS TO FORM:
_____________________________ ___________________________
Debra Barham, CMC Kerr Ferguson Law, PLLC
City Clerk City Attorney
Page 111 of 113
AGENDA REPORT
FOR: City Council September 21, 2020
TO: Dave Zabell, City Manager Remote Regular Meeting:
9/21/20
FROM: Bob Gear, Fire Chief
Fire Department
SUBJECT: COVID-19 Test Site Agreements
I. REFERENCE(S):
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
MOTION: I move to authorize the City Manager to complete negotiations and execute
an agreement with Benton-Franklin Health District consistent with the terms presented
and to bring back to the City Council for ratification.
MOTION: I move to authorize the City Manager to complete negotiations and execute
a professional services agreement with Columbia Safety LLC consistent with the terms
presented and to bring back to the City Council for ratification.
III. FISCAL IMPACT:
Estimated at $1,093,000 (to be reimbursed 100% by Benton-Franklin Health District
with CARES funds)
IV. HISTORY AND FACTS BRIEF:
The COVID-19 pandemic has taken an emotional and financial toll on the citizens of
Pasco and surrounding communities.
A significant factor in slowing the spread of COVID-19 is the availability and access to
testing for symptomatic and asymptomatic individuals. When identified as a carrier,
contact tracing can reduce the replicated exposures substantially.
Several groups have provided drive-thru testing since mid-June in Benton and Franklin
counties. The Washington National Guard has operated two drive-thru test sites in the
community, one at the Toyota Center and one at the HAPO Center. The Toyota Center
site was shut down approximately a month ago and the unit was re-deployed elsewhere
in the state. The current site at the HAPO Center has been reduced to one lane
Page 112 of 113
(originally three) and Benton-Franklin Health District (BFHD) anticipates re-
deployment of this resource in the near future.
V. DISCUSSION:
The BFHD has been allocated CARES funding for a testing site from the Washington
State Department of Health however, they currently lack available internal capacity to
manage such an operation by themselves. Other areas of the state, particularly Seattle
and surrounding King County, determined it necessary to establish their own drive-thru
test sites. They have done so by utilizing fire agency staff within their respective
communities. Recently BFHD asked the Pasco Fire Department if, with the assistance
of an agency called Northwest Health Commons, could provide a high throughput test
site in the Pasco community.
Since the request the Pasco Fire Department staff has worked with BFHD and
Northwest Health Commons to develop and staff a high output testing site. Specifics
include:
• The testing site would be located at the former New Horizons High School site.
• BFHD would reimburse the City of Pasco for necessary expenditures.
• Columbia Safety, LLC, would provide COVID testing services including
necessary staff for registration and testing staff.
Staff originally targeted to open the site by September 18; however, several factors
caused a delay in opening until September 25, some include: battling wild fires in and
around the region, determining how to staff the management and wo rkers at the site,
securing tenting, developing an agreement with the University of Washington Lab for
quick turnaround of samples.
As this is a very time sensitive issue that staff are asking Council approve the above
motions, which will enable staff to complete negotiations with BFHD and Columbia
Safety LLC (including complete legal review), execute the agreements allowing
operation to proceed, with subsequent ratification by the City Council.
Benton-Franklin Health District Agreement
• Provides for reimbursement of costs incurred by the City through CARES
funding for site management and operations as well as equipment and supplies
Columbia Safety LLC Professional Services Agreement
• Serve as consultant who will train, qualify and provide an appropriate number
of personnel to perform the following functions at the testing site
Page 113 of 113