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HomeMy WebLinkAbout2020.09.21 Council Remote Meeting PacketRemote Regular Meeting AGENDA PASCO CITY COUNCIL 7:00 p.m. September 21, 2020 Page 1. REMOTE MEETING INSTRUCTIONS: (a) Governor Inslee's Proclamation No. 20-28, made in response to the COVID-19 emergency, prohibits members of the public from attending City meetings in-person but requires agencies to provide options for the public to participate in remotely. To best comply, the City asks all members of the public that would like to comment regarding items on the agenda to fill out a form via the City’s website (www.pasco- wa.gov/publiccomment) to obtain access information to comment. Requests to comment in meetings must be received by 4:00 p.m. on the day of each meeting. To listen to the meeting via phone, call (415) 655-0052 and use access code 942-626-986. City Council meetings are broadcast live on PSC-TV Channel 191 on Charter/Spectrum Cable in Pasco and Richland and streamed at www.pasco-wa.gov/psctvlive and on the City’s Facebook page at www.facebook.com/cityofPasco. 2. CALL TO ORDER: 3. ROLL CALL: (a) Pledge of Allegiance 4. CONSENT AGENDA: All items listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by roll call vote as one motion (in the form listed below). There will be no separate discussion of these items. If further discussion is desired by Council members or the public, the item may be removed from the Consent Agenda to the Regular Agenda and considered separately. 6 - 13 (a) Approval of Meeting Minutes To approve the minutes of the Pasco City Council remote Meeting held on September 8, 2020, and remote Workshops held on September 10 and 14, 2020. Page 1 of 113 Remote Regular Meeting September 21, 2020 14 - 16 (b) Bills and Communications To approve claims in the total amount of $3,892,351.22 ($3,015,250.30 in Check Nos. 237514-237758; $47,356.78 in Electronic Transfer Nos. 829514; $12,646.87 in Check Nos. 53415-53424; $817,097.27 in Electronic Transfer Nos. 30152169-30152684). To approve bad debt write-off for Utility Billing, Ambulance, Cemetery, General Accounts, Miscellaneous Accounts, and Municipal Court (non- criminal, criminal, and parking) accounts receivable in the total amount of $185,094.24 and, of that amount, authorize $79,933.50 to be turned over for collection. 17 - 19 (c) Resolution - Surplus of City Property - NKA Heritage Boulevard To approve Resolution No. 3983, determining certain real property along Heritage Boulevard to be surplus to the City's needs and, further, authorize the City Manager to sell the property through realtor listing for a minimum price determined through appraisal or market analysis. 20 - 29 (d) Resolution - Water Rights Contract No. 2 with Washington State Dept. of Ecology To approve Resolution No. 3984, of the City of Pasco, Washington, authorizing the City Manager to sign the Water Service Contract with Washington Department of Ecology for Pasco's beneficial and permitted use of 5,000 acre feet of water from the Lake Roosevelt incremental storage release program. 30 - 61 (e) Axon Officer Safety Plan and 5-Year Contract Renewal To approve the contract with Axon, International, Inc., and further, authorize the City Manager to execute the contract. 62 - 66 (f) Resolution - Council Goals for 2020-2021 To adopt Resolution No. 3985, establishing primary goals for the City of Pasco for the ensuing calendar years 2020-2021. (RC) MOTION: I move to approve the Consent Agenda as read. 5. PROCLAMATIONS AND ACKNOWLEDGEMENTS: 6. REPORTS FROM COMMITTEES AND/OR OFFICERS: (a) Verbal Reports from Councilmembers 67 - 71 (b) General Fund Monthly Report - August 2020 Page 2 of 113 Remote Regular Meeting September 21, 2020 7. HEARINGS AND COUNCIL ACTION ON ORDINANCES AND RESOLUTIONS RELATING THERETO: 8. ORDINANCES AND RESOLUTIONS NOT RELATING TO HEARINGS: 72 - 81 (a) *Resolution - Interlocal Agreement with Franklin County for Litter Clean-up Van MOTION: I move to approve Resolution No.3986, authorizing the City Manager to sign and execute an interlocal agreement with Franklin County for the use of a van for the Municipal Court’s Community Litter Clean-Up Program 82 - 90 (b) *Resolution - Setting a Public Hearing for Street Vacation: A Portion of South Cedar Ave (MF# VAC 2020-005) MOTION: I move to approve Resolution No. 3987, setting 7:00 P.M., Monday, October 19, 2020 as the time and date to conduct a public hearing to consider vacating a portion of South Cedar Avenue 91 - 106 (c) *Resolutions - Project Acceptance - Multiple Public Works Projects MOTION: I move to approve Resolution No. 3988, accepting work performed by Premier Excavation, Inc. under contract for the Chapel Hill LID 150 Project. MOTION: I move to approve Resolution No. 3989, accepting work performed by Townsend Controls & Electrics, LLC. under contract for the WWTP PLC Upgrades Project. MOTION: I move to approve Resolution No. 3990, accepting work performed by C&E Trenching, LLC under contract for the Foster Wells Force Main Project. MOTION: I move to approve Resolution No. 3991, accepting work performed by Clearwater Construction & Management, LLC. under contract for the Columbia East Pump Station Project. 107 - 111 (d) *Resolution - Extension of Inclusion, Diversity and Equity Commission MOTION: I move to approve Resolution No. 3992, extending the term of the Inclusion, Diversity and Equity Commission, a citizen ad hoc commission, through December 31, 2021. 9. UNFINISHED BUSINESS: Page 3 of 113 Remote Regular Meeting September 21, 2020 10. NEW BUSINESS: 112 - 113 (a) COVID-19 Test Site Agreements MOTION: I move to authorize the City Manager to complete negotiations and execute an agreement with Benton-Franklin Health District consistent with the terms presented and to bring back to the City Council for ratification. MOTION: I move to authorize the City Manager to complete negotiations and execute a professional services agreement with Columbia Safety LLC consistent with the terms presented and to bring back to the City Council for ratification. 11. MISCELLANEOUS DISCUSSION: 12. EXECUTIVE SESSION: (a) To Establish the Sales Price or Lease Amount of Real Estate (Per RCW 42.30.110(1)(b),(c)) (10 minutes) 13. ADJOURNMENT: (a) (RC) Roll Call Vote Required * Item not previously discussed Q Quasi-Judicial Matter MF# “Master File #....” (b) REMINDERS: • Monday, September 21, 6:00 PM: LEOFF Disability Board – via GoToMeeting (MAYOR SAUL MARTINEZ, Rep.; MAYOR PRO TEM BLANCHE BARAJAS, Alt.) • Thursday, September 24, 4:00 PM: TRIDEC Board Meeting – via Zoom (COUNCILMEMBER DAVID MILNE, Rep.; COUNCILMEMBER CRAIG MALONEY. Alt.) • Thursday, September 24, 5:30 PM: Benton Franklin Community Action Connections Board Meeting – via Zoom (COUNCILMEMBER ZAHRA ROACH, Rep.; MAYOR SAUL MARTINEZ, Alt.) This meeting is broadcast live on PSC-TV Channel 191 on Charter/Spectrum Cable in Pasco and Richland and streamed at www.pasco-wa.gov/psctvlive. Page 4 of 113 Remote Regular Meeting September 21, 2020 Audio equipment available for the hearing impaired; contact the Clerk for assistance. Servicio de intérprete puede estar disponible con aviso. Por favor avisa la Secretaria Municipal dos días antes para garantizar la disponibilidad. (Spanish language interpreter service may be provided upon request. Please provide two business day's notice to the City Clerk to ensure availability.) Page 5 of 113 AGENDA REPORT FOR: City Council September 16, 2020 TO: Dave Zabell, City Manager Remote Regular Meeting: 9/21/20 FROM: Debby Barham, City Clerk Administrative & Community Services SUBJECT: Approval of Meeting Minutes I. REFERENCE(S): 09.08.2020, 09.10.20 & 09.14.2020 Draft Council Minutes II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: To approve the minutes of the Pasco City Council remote Meeting held on September 8, 2020, and remote Workshops held on September 10 and 14, 2020. III. FISCAL IMPACT: None IV. HISTORY AND FACTS BRIEF: V. DISCUSSION: Page 6 of 113 REMOTE REGULAR MEETING MINUTES PASCO CITY COUNCIL SEPTEMBER 8, 2020 REMOTE MEETING INSTRUCTIONS: Governor Inslee's Proclamation No. 20-28.8, made in response to the COVID-19 emergency, continued to prohibit members of the public from attending City meetings in-person but required agencies to provide options for the public to participate in remotely. To best comply, the City asked all members of the public that would like to comment regarding items on the agenda to fill out a form via the City’s website (www.pasco-wa.gov/publiccomment). As of 4:00 p.m. on Tuesday, September 8, 2020, zero (0) requests to speak were received. CALL TO ORDER: The meeting was called to order at 7:00 PM by Saul Martinez, Mayor. ROLL CALL: Councilmembers present: Ruben Alvarado (virtual), Blanche Barajas (virtual), Craig Maloney (virtual), Saul Martinez (in-person), David Milne (virtual), Zahra Roach (virtual), and Pete Serrano (virtual). Staff present: Dave Zabell, City Manager (in-person); Colleen Chapin, Human Resources Director (virtual); Eric Ferguson, City Attorney (virtual); Bob Gear, Fire Chief (virtual); Zach Ratkai, Administrative & Community Services Director (in-person); Ken Roske, Police Chief (virtual); Richa Sigdel, Finance Director (virtual); Rick White, Community & Economic Development Director (virtual); Steve Worley, Public Works Director (virtual); and Debby Barham, City Clerk (in-person). The meeting was opened with the Pledge of Allegiance. CONSENT AGENDA: Approval of Meeting Minutes To approve the minutes of the Pasco City Council Remote Meeting held on August 17, 2020, Remote Strategic Planning Retreat held on August 21 and 22, 2020 and Remote Workshop held on August 24, 2020. Bills and Communications To approve claims in the total amount of $5,407,087.49 ($3,027,897.84 in Check Nos. 237208-237513; $727,265.25 in Electronic Transfer Nos. 829170-829189, 829195-829238, 829243-829265, 829292-829360, 829364-829427, 829450- 829451, 829458-829459; $18,145.86 in Check Nos. 53399-53414; $1,630,411.68 in Electronic Transfer Nos. 30151136-30152168; $3,366.86 in Electronic Transfer Nos. 703-704). Code Amendment: Hearing Examiner Duties (CA 2020-007) To adopt Ordinance No. 4496, relating to use of a Hearing Examiner and Zoning amending PMC Sections 9.130.060 “Additional Exceptions – Application”; 21.10.020 “Terms Defined”; 23.10.060 “Additional Timing Considerations”; 25.145.060 “Setback Requirement”; 25.165.060 “Caretaker’s Residence”; 25.165.120 “Hazardous Waste”; 25.210.020 “Initiation of Amendments”; 25.210.030 “Requirements for Zoning Petition”; 25.210.060 “Planning Commission – Findings and Recommendations”; 25.210.070 “Appeal of Recommendation”; 25.210.080 “City Council Consideration”; 25.220.020 “Zoning”; and 29.35.00 “Roles and Responsibilities” Page 1 of 4 Page 7 of 113 REMOTE REGULAR MEETING MINUTES PASCO CITY COUNCIL SEPTEMBER 8, 2020 Code Enforcement Board Appointments To confirm the Mayor's appointment of Duane Van Beek to Position No. 3 on the Code Enforcement Board with an unexpired term from September 8, 2020 to January 1, 2022. Historic Preservation Commission Reappointments To confirm the Mayor's reappointments of Malin Bergstrom and Daniel Stafford to Position Nos.1 & 2 respectively on the Historic Preservation Commission with terms from August 1, 2020 to August 1, 2023. Parks & Recreation Advisory Board Reappointments/Appointments To confirm the Mayor's reappointments of Nolvia Salinas and Thomas Davenport to Position Nos.1 & 2 respectively and the appointment of Julie Ann Campos to Position No. 3 on the Parks & Recreation Advisory Board, with Position Nos. 1 & 2 terms from February 2, 2020 to February 2, 2023 and Position No. 3 term from September 8, 2020 to February 2, 2021. Planning Commission Appointments To confirm the Mayor's appointments of Ty Jennings, Rachel Teel and Jay Hendler to Position Nos.4, 7 & 8 respectively on the Planning Commission, with Position No. 4 term from September 8, 2020 to February 2, 2024 and Position Nos. 7 & 8 terms from September 8, 2020 to February 2, 2026. (RC) MOTION: Mayor Pro Tem Barajas moved to approve the Consent Agenda as read. Mr. Serrano seconded. Motion carried unanimously by Roll Call vote. REPORTS FROM COMMITTEES AND/OR OFFICERS: Verbal Reports from Councilmembers Mayor Pro Tem Barajas announced the recent loss of Pasty Nelson a long-time Watch Block Captain volunteer. Ms. Barajas also noted that she toured the Pasco Aviation Museum and Hanger. Mr. Milne provided additional details regarding the Pasco Aviation Museum and Hanger tour. Mayor Martinez expressed thanks to the Tri-City Water Follies for organizing the HAPO "Over the River" Airshow during the past weekend. Ms. Roach commented on the Visit Tri-Cities meeting she recently attended. HEARINGS AND COUNCIL ACTION ON ORDINANCES AND RESOLUTIONS RELATING THERETO: Street Vacation: Vacating a Portion of E Pueblo Street (MF# VAC2019-006) Mr. White updated Council on the status of the proposed vacation. Council and staff discussed whether to continue the Public Hearing or to deny the proposed vacation. MOTION: Mayor Pro Tem Barajas moved to continue the hearing on the Pueblo Street Vacation request to November 2, 2020. Mr. Maloney seconded. Motion carried unanimously. Page 2 of 4 Page 8 of 113 REMOTE REGULAR MEETING MINUTES PASCO CITY COUNCIL SEPTEMBER 8, 2020 J&J Kelly Construction Annexation (MF# ANX 2020-002) Mr. White provided a brief report related to the proposed annexation and the next steps in the annexation process. Council and staff briefly discussed the proposed annexation and the possibility of creating a Local Improvement District for City services. CONDUCT A PUBLIC MEETING Mayor Martinez opened the public meeting at 7:29 PM and after three calls for comments, and there being none, he closed the public meeting at 7:29:30 PM. MOTION: Mayor Pro Tem Barajas moved to approve Resolution No. 3980, accepting a notice of intent to commence annexation proceedings for the J&J Kelly Construction annexation, providing a determination on the boundary to be annexed, and whether simultaneous zoning and the assumption of bonded indebtedness will be required. Ms. Roach seconded. Motion carried unanimously. ORDINANCES AND RESOLUTIONS NOT RELATING TO HEARINGS: Setting Public Hearing for Street Vacation: Vacating the Remainder of E. Duluth Street (MF# VAC2020-004) Mr. White explained the purpose of the proposed vacation of the remainder of East Duluth Street. MOTION: Mayor Pro Tem Barajas moved to approve Resolution No. 3981, setting 7:00 P.M., Monday, October 5, 2020 as the time and date to conduct a public hearing to consider vacating E. Duluth Street within Blocks 6 and 7 of Frey's Addition to the west right-of-way line of N. Utah Avenue. Ms. Roach seconded. Motion carried unanimously. Resolution - Amendment to Interlocal Agreement with Port of Pasco for Argent Road Mr. Worley explained the proposed amendments to the Interlocal Agreement with the Port of Pasco for the Argent Road Project. Council and staff briefly discussed the proposed amendments. MOTION: Mayor Pro Tem Barajas moved to approve Resolution No. 3982, authorizing execution of the Amendment to the Interlocal Agreement between the City and Port of Pasco for the Argent Road Project and further, authorize the City Manager to execute the Amendment. Mr. Alvarado seconded. Motion carried unanimously. NEW BUSINESS: Professional Services Agreement - Schlagel Park/Pasco Boat Basin Mr. Ratkai provided an overview of the proposed professional services agreement for the Schlagel Park/Pasco Boat Basin project for design services and permitting processes and grant requirements. Council and staff briefly discussed the proposed agreement. MOTION: Mayor Pro Tem Barajas moved to approve the Professional Services Agreement for project design services for the Schlagel Park/Pasco Boat Basin Project with MacKay Sposito in the amount of $311,546.48 and further, authorize Page 3 of 4 Page 9 of 113 REMOTE REGULAR MEETING MINUTES PASCO CITY COUNCIL SEPTEMBER 8, 2020 the City Manager to execute the Professional Services Agreement. Ms. Roach seconded. Motion carried unanimously. Inclusion, Diversity and Equity Commission Chairperson Selection Mr. Zabell noted that the Inclusion, Diversity & Equity Commission (IDEC) Charter requires that Council appoint the IDEC Chair and the previous Chair had resigned from the IDEC in late 2019. MOTION: Mayor Pro Tem Barajas moved to confirm Jeffrey Robinson as the chairperson for the Inclusion, Diversity & Equity Commission. Mr. Serrano seconded. Motion carried unaimously. MISCELLANEOUS DISCUSSION: Mayor Martinez expressed thanks to the Council subcommittee members for their time and dedication in reviewing applications and interviewing candidates to serve on a number of City Boards and Commission. Mayor Martinez also expressed thanks to all the individuals that applied and appreciates their passion for serving. Ms. Roach commented that she has been having technician issues with her iPad, which should be corrected soon. In the meantime, she apologized to those individuals that she has not responded to via email. Mr. Zabell and Fire Chief Gear reported on the deployment of staff to assist in regional fires due to the recent extreme weather conditions. Council and staff discussion regarding firefighting efforts continued. ADJOURNMENT: There being no further business the meeting adjourned at 8:10 PM. APPROVED: ATTEST: Saul Martinez, Mayor Debra Barham, City Clerk Page 4 of 4 Page 10 of 113 REMOTE SPECIAL MEETING MINUTES PASCO CITY COUNCIL SEPTEMBER 10, 2020 REMOTE MEETING INSTRUCTIONS: Call-in information for the public to attend the Retreat was available through GoToWebinar in "listen-only" mode. CALL TO ORDER: The meeting was called to order at 5:00 PM by Saul Martinez, Mayor. ROLL CALL: Councilmembers present: Ruben Alvarado (virtual), Blanche Barajas (virtual), Craig Maloney (virtual), Saul Martinez (in-person), David Milne (virtual), Zahra Roach (virtual) and Pete Serrano (virtual). Staff present: Dave Zabell, City Manager (in-person); Bob Gear, Fire Chief (virtual); Zach Ratkai, Administrative & Community Services Director (virtual); Ken Roske, Police Chief (virtual); Richa Sigdel, Finance Director (virtual); and Rick White, Community & Economic Development Director (virtual). 2020-2021 GOAL STATEMENT - DISCUSSION Council and staff continued the discussion of the proposed 2020-2021 Council Goals. The draft goals will come back for further review at the September 14, 2020 Council Workshop. ADJOURNMENT: There being no other business, the special workshop was adjourned at 7:37 PM. APPROVED: ATTEST: Saul Martinez, Mayor Debra Barham, City Clerk Page 1 of 1 Page 11 of 113 REMOTE WORKSHOP MEETING MINUTES PASCO CITY COUNCIL SEPTEMBER 14, 2020 REMOTE WORKSHOP INSTRUCTIONS: The Pasco City Council Workshop was broadcast live on PSC-TV Channel 191 on Charter/Spectrum Cable in Pasco and Richland and streamed at www.pasco- wa.gov/psctvlive and on the City’s Facebook page at www.facebook.com/cityofPasco. Call-in information to GoToWebinar for "listen-only" mode was also made available. CALL TO ORDER: The meeting was called to order at 7:00 PM by Saul Martinez, Mayor. ROLL CALL: Councilmembers present: Ruben Alvarado (virtual), Blanche Barajas (virtual), Craig Maloney (virtual), Saul Martinez (in-person), David Milne (virtual), Zahra Roach (virtual), and Pete Serrano (virtual). Staff present: Dave Zabell, City Manager (in-person); Craig Briggs, Acting City Attorney (virtual); Bob Gear, Fire Chief (virtual); Zach Ratkai, Administrative & Community Services Director (in-person); Ken Roske, Police Chief (virtual); Richa Sigdel, Finance Director (virtual); Rick White, Community & Economic Development Director (virtual); Steve Worley, Public Works Director (in-person); and Debby Barham, City Clerk (in-person). The meeting was opened with the Pledge of Allegiance. VERBAL REPORTS FROM COUNCILMEMBERS: Mayor Martinez reported that he participated on a panel for the Association of Washington Businesses Policy Summit earlier in the day. Mayor Pro Tem Barajas stated that she drove to Colfax, WA over the weekend to the visit the regional Fire Command Center. Mr. Alvarado reported on the Ben Franklin Transit Board meeting that he recently attended. Mr. Milne reported that he attended a 9-11 annual memorial event on Friday, September 11, 2020. ITEMS FOR DISCUSSION: Urban Growth Area Expansion CPA2020-001; Comprehensive Plan Update CPA2020-002 Mr. White introduced the Urban Growth Area (UGA) Expansion and Comprehensive Plan updates and then introduced Ferdouse Oneza, Oneza & Associates, Ben Floyd, White Bluffs Consulting, and Mr. Gonzalez, Senior Planner who reported the specific updates and next steps in the process in completing the Comprehensive Plan and Environment Impact Statement (EIS). Council, the consultants and staff discussed the updates and timelines related to the proposed UGA Expansion, Comprehensive Plan and EIS. Page 1 of 2 Page 12 of 113 REMOTE WORKSHOP MEETING MINUTES PASCO CITY COUNCIL SEPTEMBER 14, 2020 City Surplus Property Mr. Ratkai reported on the City-owned property and noted two properties that may be ready for surplus, which included property along Heritage Boulevard for mixed residential and commercial use and adjacent to Gesa Stadium for commercial use. Mayor Martinez agreed that the Heritage Boulevard property is ready for surplus and strategic planning is needed for the property next to Gesa Stadium before it is considered to surplus. Council and staff further discussed opportunities for the property near Gesa Stadium and a variety of suggestions for its analysis will be taken into consideration. Axon Officer Safety Plan and 5-Year Contract Renewal Police Chief Roske introduced Captain Parramore who provided the details of the Axon Officer Safety Plan and new five-year contract proposal. Water Rights Contract No. 2 with Washington State Dept. of Ecology Mr. Worley provided a brief history of water rights, the current status of Pasco's water rights and the Quad City water rights. He then explained the need for an additional 5,000 acres of water rights through a long-term lease with the Department of Ecology. Review 2020-2021 Council Goals Mr. Zabell presented the current draft of the 2020-2021 Council Goals. Council and Mr. Zabell briefly discussed the draft goals and after discussion it was agreed that the goals would be brought back for final Council action at their next meeting. MISCELLANEOUS COUNCIL DISCUSSION: Mayor Martinez reminded everyone to complete their 2020 Census. Mr. Zabell announced that the City of Pasco is collaborating with Washington State University (WSU) at Tri-Cities and is providing a hot-spot connection and space for WSU students living in Pasco to utilize twice a week. Ms. Roach commented on the employee work conditions at Twin City Foods. Mayor Pro Tem Barajas also commented on the Twin City Foods issue. ADJOURNMENT: There being no further business, the workshop closed at 9:06 PM. APPROVED: ATTEST: Saul Martinez, Mayor Debra Barham, City Clerk Page 2 of 2 Page 13 of 113 AGENDA REPORT FOR: City Council September 17, 2020 TO: Dave Zabell, City Manager Remote Regular Meeting: 9/21/20 FROM: Darcy Buckley, Financial Services Manager Finance SUBJECT: Bills and Communications I. REFERENCE(S): Accounts Payable 09.21.20 Bad Debt Write-off/Collection II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: To approve claims in the total amount of $3,892,351.22 ($3,015,250.30 in Check Nos. 237514-237758; $47,356.78 in Electronic Transfer Nos. 829514; $12,646.87 in Check Nos. 53415-53424; $817,097.27 in Electronic Transfer Nos. 30152169-30152684). To approve bad debt write-off for Utility Billing, Ambulance, Cemetery, General Accounts, Miscellaneous Accounts, and Municipal Court (non-criminal, criminal, and parking) accounts receivable in the total amount of $185,094.24 and, of that amount, authorize $79,933.50 to be turned over for collection. III. FISCAL IMPACT: IV. HISTORY AND FACTS BRIEF: V. DISCUSSION: Page 14 of 113 REPORTING PERIOD: September 21, 2020 Claims Bank Payroll Bank Gen'l Bank Electronic Bank Combined Check Numbers 237514-237758 53415-53424 Total Check Amount $3,015,250.30 $12,646.87 Total Checks 3,027,897.17$ Electronic Transfer Numbers 829514 30152169-30152684 Total EFT Amount $47,356.78 $817,097.27 $0.00 Total EFTs 864,454.05$ Grand Total 3,892,351.22$ Councilmember 480,078.29 21,436.71 1,589.03 2,688.87 50,759.73 2,066.22 2,677.25 47,356.78 1,493.53 2,759.07 1,590.04 18,245.36 5,079.71 14,583.33 0.00 38,022.97 211.74 1,340,992.05 806,868.99 24,651.66 0.00 184,064.43 845,135.46 GRAND TOTAL ALL FUNDS:3,892,351.22$ The City Council September 3 - September 16, 2020 C I T Y O F P A S C O Council Meeting of: Accounts Payable Approved City of Pasco, Franklin County, Washington We, the undersigned, do hereby certify under penalty of perjury the materials have been furnished, the services rendered or the labor performed as described herein and the claim is a just, due and unpaid obligation against the city and we are authorized to authenticate and certify to such claim. Dave Zabell, City Manager Darcy Buckley, Finance Manager We, the undersigned City Councilmembers of the City Council of the City of Pasco, Franklin County, Washington, do hereby certify on this 21st day of September, 2020 that the merchandise or services hereinafter specified have been received and are approved for payment: Councilmember SUMMARY OF CLAIMS BY FUND: GENERAL FUND STREET RIVERSHORE TRAIL & MARINA MAIN C.D. BLOCK GRANT MARTIN LUTHER KING COMMUNITY CENTER AMBULANCE SERVICE CEMETERY ATHLETIC PROGRAMS GOLF COURSE SENIOR CENTER OPERATING MULTI-MODAL FACILITY EQUIPMENT RENTAL - OPERATING BUSINESS SPECIAL ASSESSMENT LODGING REVOLVING ABATEMENT TRAC DEVELOPMENT & OPERATING PARKS ECONOMIC DEVELOPMENT STADIUM/CONVENTION CENTER GENERAL CAP PROJECT CONSTRUCTION UTILITY, WATER/SEWER EQUIPMENT RENTAL - OPERATING GOVERNMENTAL EQUIPMENT RENTAL - REPLACEMENT GOVERNMENTAL PAYROLL CLEARING Page 15 of 113 BAD DEBT WRITE-OFF/COLLECTION August 1, - August 31, 2020 1. UTILITY BILLING - These are all inactive accounts, 60 days or older. Direct write-off are under $20 with no current forwarding address, or are accounts in "occupant" status. Accounts submitted for collection exceed $20.00. 2. AMBULANCE - These are all delinquent accounts over 90 days past due or statements are returned with no forwarding address. Those submitted for collection exceed $10.00. Direct write off including DSHS and Medicare customers; the law requires that the City accept assignment in these cases. 3. COURT ACCOUNTS RECEIVABLE - These are all delinquent non-criminal and criminal fines, and parking violations over 30 days past due. 4. CODE ENFORCEMENT – LIENS - These are Code Enforcement violation penalties which are either un-collectable or have been assigned for collections because the property owner has not complied or paid the fine. There are still liens in place on these amounts which will continue to be in effect until the property is brought into compliance and the debt associated with these liens are paid. 5. CEMETERY - These are delinquent accounts over 120 days past due or statements are returned with no forwarding address. Those submitted for collection exceed $10.00. 6. GENERAL - These are delinquent accounts over 120 days past due or statements are return ed with no forwarding address. Those submitted for collection exceed $10.00. 7. MISCELLANEOUS - These are delinquent accounts over 120 days past due or statements are returned with no forwarding address. Those submitted for collection exceed $10.00. Direct Write-off Referred to Collection Total Write-off Utility Billing $ 26.28 0.00 26.28 Ambulance $ 105,134.46 0.00 105,134.46 Court A/R $ .00 79,933.50 79,933.50 Code Enforcement $ .00 .00 .00 Cemetery $ .00 .00 .00 General $ .00 .00 .00 Miscellaneous $ .00 .00 .00 TOTAL: $ 105,160.74 79,933.50 185,094.24 Page 16 of 113 AGENDA REPORT FOR: City Council September 16, 2020 TO: Dave Zabell, City Manager Remote Regular Meeting: 9/21/20 FROM: Zach Ratkai, Director Administrative & Community Services SUBJECT: Resolution - Surplus of City Property - NKA Heritage Boulevard I. REFERENCE(S): Proposed Resolution II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: To approve Resolution No. _______, determining certain real property along Heritage Boulevard to be surplus to the City's needs and, further, authorize the City Manager to sell the property through realtor listing for a minimum price determined through appraisal or market analysis. III. FISCAL IMPACT: Minimum revenue to be determined through appraisal or market study. IV. HISTORY AND FACTS BRIEF: For the last number of years, the City of Pasco has systematically identified and designated certain City-owned parcels as surplus to City needs and put them up for sale. Parcels in this surplus pool have ranged from civic use sites to remaindered parcels after roadways have realigned. Recently, Pasco staff has built an inventory of City-owned parcels to: • Determine which parcels remain in surplus status • Identify baseline data on total City-owned acreage • Build a future strategy on the utilization of public buildings and property • Identify future maintenance strategy and resource allocation In this first iteration of City-owned property assessment yield the decision to continue to market a single property along Heritage Boulevard, that has been deemed to be surplus to civic need. Page 17 of 113 V. DISCUSSION: The remaining parcel identified in the first iteration of property sales is on Heritage Boulevard. This parcel was the subject of a previous sale effort last December, which was declined by Council. The parcel is 2.25 acres, zoned R1a, with a future land use designation of Mixed Residential and Commercial. Future intentions for this corridor conform generally to the intended use as identified through the zoning and land use designations. However, the current land use designation, and future changes once the Comprehensive Plan is updated, could allow for zoning changes to accommodate all manner of residential uses, along with a diverse mix of commercial and office. Since this parcel has been on the market, there has been interest from the buying public, mainly circulated around residential uses. Staff recommends that the parcel remain on the market with the same intent until a buyer emerges. Chapter 2.120.010 of the Pasco Municipal Code (PMC) authorizes City Council to declare property surplus to City need and offer said property to be sold. Council shall, according to Chapter 2.120.020, by resolution, authorize sale by either fixing a minimum price, or authorize sale through determination of minimum price through appraisal or market analysis. The process for ultimate sale of the property would occur through realtor listing in conformance with Chapter 2.120.030 of the PMC. Page 18 of 113 Resolution – Surplus Heritage Blvd. Property - 1 RESOLUTION NO. _________ A RESOLUTION OF THE CITY OF PASCO, WASHINGTON, APPROVING THE SURPLUS OF CERTAIN REAL PROPERTY ON HERITAGE BOULEVARD. WHEREAS, the Pasco City Council authorized the listing for sale of a 2.25-acre commercial property on Heritage Boulevard, subject to final approval of the City Council and in accordance with the recommendations of the City’s Real Estate Broker; and WHEREAS, in accordance with Chapter 2.120.020 of the Pasco Municipal Code, the City Council has determined this parcel to be surplus to the needs of the city; and WHEREAS, minimum purchase price will be determined through appraisal or market analysis. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON: That the City Manager is authorized to market this property through realtor listing for a minimum price to be determined through market analysis or appraisal. PASSED by the City Council of the City of Pasco this 21St day of September, 2020. _____________________________ Saul Martinez Mayor ATTEST: APPROVED AS TO FORM: _____________________________ ___________________________ Debra Barham Eric Ferguson City Clerk City Attorney Page 19 of 113 AGENDA REPORT FOR: City Council September 16, 2020 TO: Dave Zabell, City Manager Remote Regular Meeting: 9/21/20 FROM: Steve Worley, Director Public Works SUBJECT: Resolution - Water Rights Contract No. 2 with Washington State Dept. of Ecology I. REFERENCE(S): Resolution Ecology Water Service Agreement II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: To approve Resolution No. ______, of the City of Pasco, Washington, authorizing the City Manager to sign the Water Service Contract with Washington Department of Ecology for Pasco's beneficial and permitted use of 5,000 acre feet of water from the Lake Roosevelt incremental storage release program. III. FISCAL IMPACT: Water Fund 411: $175,000 annually to the Department of Ecology effective November 2020 until such time as the water rights are no longer needed. ($35 per acre-foot for 5,000 acre feet of annual water usage). IV. HISTORY AND FACTS BRIEF: As Council is aware, in order to continue to meet current and anticipated annual domestic water system demands, it is necessary for the City to continuously pursue additional permitted sources of water supply. This past January, Council authorized the first of two planned agreements with Ecology that provide for the annual purchase of 5,000 acre-feet of water rights from Ecology's Lake Roosevelt Incremental Storage Releases Program (Program). The acquisition of these water rights is a multi-year process. In an effort to be forward looking, City staff has continued its efforts to find and acquire additional water rights and in 2019 learned through those efforts learned that Page 20 of 113 additional water rights were to be made available from aforementioned program. Staff submitted an application in March 2019 for a second5,000 acre feet per year allocation. Ecology has recently approved the application, assigning it water right number S3- 30852. Taking advantage of this new water right, requires an new agreement with Ecology. V. DISCUSSION: Similar to the prior acquisition, staff will provide a presentation relating to the need for this additional water right. In summary however, the additional 5,000 acre feet of water rights proposed positions the City with sufficient water rights to adequately cover current and near-term needs. This has been a years long effort on the part of the City and demonstrates steady progress over the past half-decade. Anticipating the two Ecology acquisitions and others, the 2019-2020 budget includes $550,000 for the purchased water. The current commitments associated with these purchases includes: • Burbank water rights (soon to be acquired) - $140,000 per year for 4 years • Ecology Water Right S4-33044 - $175,000 per year (Approved by Council January 2020) • Ecology Water Right S3-30852 - $175,000 per year (current proposal) The total for the above water right purchases equal $490,000 and is within the available budget. Once Ecology receives the executed contract, the required Record Of Examination (ROE) will be prepared and finalized. The ROE contains appeal language that allows for parties to appeal the decision. Once the 30-day appeal period is over, Ecology may then issue the Water Right Permit. This item was discussed at the September 14, 2020 Council Workshop. Page 21 of 113 Resolution – Water Service Contract - 1 RESOLUTION NO. ________ A RESOLUTION OF THE CITY OF PASCO, WASHINGTON, AUTHORIZING THE CITY MANAGER TO SIGN THE WATER SERVICE CONTRACT WITH WASHINGTON STATE DEPARTMENT OF ECOLOGY FOR PASCO’S BENEFICIAL AND PERMITTED USE OF 5,000 ACRE-FEET OF WATER FROM THE LAKE ROOSEVELT INCREMENTAL STORAGE RELEASE PROGRAM. WHEREAS, RCW 90.90.010 authorizes the Department of Ecology's Office of Columbia River (OCR) to enter into water service contracts to recover all or a portion of the cost of developing water supplies; and WHEREAS, Chapters 90.03 and 90.44 RCW authorize the appropriation of public water for beneficial use and describe the process for obtaining water rights; and WHEREAS, laws governing the water right permitting process are contained in RCW 90.03.250 through 90.03.340 and RCW 90.44.050; and WHEREAS, on December 21, 2010, Department of Ecology (Ecology) issued Surface Water Certificate S3-30556 authorizing Reclamation to release 37,500 acre-feet of water from the Lake Roosevelt Incremental Storage Release Program (Program) for the purpose of instream flow purposes, with 25,000 acre-feet to be used as replacement water for out-of-stream municipal and industrial uses; and WHEREAS, The City of Pasco submitted and Ecology accepted Water Right application S3-30852 to receive 5,000 acre-feet of water under the Program for use within the municipal water supply area served by the City of Pasco; and WHEREAS, in accordance with RCW 90.03.290, Ecology has determined that the requirements for approval of the requested water right have all been met; and WHEREAS, Ecology requires the execution of a Water Service Contract prior to issuing the Record of Examination (for 30-day public comment) and final Water Right Permit; and WHEREAS, the City Council does authorize and direct the City Manager to sign the above-mentioned Water Service Contract, and grants the City Manager authority to negotiate and make any minor changes to said Water Service Contract in the best interest of the City. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON, DOES RESOLVE AS FOLLOWS: Section 1. The City Manager of the City of Pasco, Washington, is hereby authorized and directed to negotiate, make minor changes to, and sign the Water Service Contract between the City of Pasco and the Washington State Department of Ecology, copies of which are attached Page 22 of 113 Resolution – Water Service Contract - 2 hereto and incorporated herein by this reference as Exhibit A; and to take all necessary steps required to complete this transaction. PASSED by the City Council of the City of Pasco, Washington, as its regular meeting dated this _____ day of September, 2020. ___________________________________ Saul Martinez, Mayor ATTEST: APPROVED AS TO FORM: ___________________________________ ___________________________________ Debra Barham, CMC Kerr Ferguson Law, PLLC City Clerk City Attorney Page 23 of 113 Water Service Agreement 296/0285LAKROS 1 WATER SERVICE CONTRACT BETWEEN OFFICE OF THE COLUMBIA RIVER WASHINGTON DEPARTMENT OF ECOLOGY AND City of Pasco EXPLANATORY RECITALS: Whereas, the following preliminary statements are made in explanation: 1. RCW 90.90.010 authorizes the Department of Ecology’s Office of Columbia River (OCR) to enter into water service contracts to recover all or a portion of the cost of developing water supplies. 2. Since 2004, OCR has partnered with the United States Bureau of Reclamation (Reclamation) on releasing additional water from Lake Roosevelt for new water supplies. 3. On December 21, 2010, Ecology issued Surface Water Certificate S3-30556 authorizing Reclamation to release 37,500 acre-feet of water from Lake Roosevelt for the purpose of instream flow purposes, with 25,000 acre-feet to be used as replacement water for out-of-stream municipal and industrial uses. 4. On December 21, 2010, Ecology issued Trust Water Certificate S3-30556, accepting 37,500 acre-feet of water into the Trust Water Rights Program. 5. OCR entered into a federal water service contract with Reclamation on August 2, 2011, Contract No. 11XX101734 (Reclamation Contract). The Reclamation Contract is attached hereto as Appendix A. The Reclamation Contract relates to the 37,500 acre-feet of water supply released for instream flows and new municipal and industrial permits. The Reclamation Contract has a term of 40 years, expiring on August 2, 2051, unless it is renewed pursuant to its terms. The City of Pasco holds an application for a water right S3-30852 that was filed with Ecology on March 26, 2019. I. THIS WATER SERVICE CONTRACT (AGREEMENT) is made and entered into by and between the Washington State Department of Ecology, hereinafter referred to as "ECOLOGY", and The City of Pasco, hereinafter referred to as "APPLICANT". II. IT IS THE PURPOSE OF THIS AGREEMENT to establish a contractual framework for the APPLICANT to reimburse the State of Washington through ECOLOGY an agreed upon annual sum to utilize permitted waters of the State of Washington under a Water Right Permit (Appendix B) for beneficial use of that water. This Agreement is intended to describe the annual costs, the conditions to the Agreement and the term of service for the use of that water. This Agreement contains all the terms and conditions agreed upon by the parties. No other understandings, oral or otherwise, regarding the subject matter of this Agreement shall be deemed to exist or to bind any of the parties hereto. III. STATEMENT OF PERFORMANCE: 1. Ecology has conducted a water right investigation and will issue a Report of Examination (ROE) approving the application after the APPLICANT signs this Agreement. After any appeal of the ROE is concluded, Ecology will issue a permit (unless the ROE is vacated upon appeal). All provisions, Page 24 of 113 Water Service Agreement 296/0285LAKROS 2 conditions and limitations of water use identified in Attachment B are incorporated into this contract. The supply of water authorized in Attachment B is a permanent authorization. However, it is mitigated by a non-permanent federal water service contract. In the future, either the Reclamation Contract will be renewed, or OCR will make best efforts to replace it with another water supply source that provides equal mitigation value. IV. PERIOD OF PERFORMANCE: Subject to its other provisions, the period of performance of this Agreement shall commence on the date of permit issuance, and run as long as the APPLICANT receives water pursuant to Attachment B, unless amended or terminated sooner as provided herein. V. TERMS OF PAYMENT: Cost recovery payments for this Agreement are based on costs incurred by ECOLOGY as a result of the Reclamation Contract, unless otherwise amended. The Reclamation Contract and its terms and conditions are incorporated by reference into this Agreement. Annual payments due by the APPLICANT to ECOLOGY are as follows: APPLICANT shall pay Ecology an annual sum of $35 per acre-foot per year based on the permitted or certificated quantity described in Appendix B. Ecology may at its sole discretion adjust this rate if Reclamation exercises Provision 14(2)(b) of the Reclamation Contract, which provides for periodic review of payments for water service contracts under Federal Reclamation law. ECOLOGY shall not adjust its rate unless it provides APPLICANT with 90 days notice of said rate adjustment. VI. BILLING PROCEDURE: Payment shall be based on the full permitted quantity in Appendix B. At such time as the permit is superseded, or perfected and replaced by a certificate, then the payment shall be based upon the superseding permit or certificated quantity. Payment shall be due by November 1st each year for the subsequent year’s water use. ECOLOGY shall send a notice of payment due to the APPLICANT by September 15th of each year. VII. AGREEMENT ALTERATIONS, AMENDMENTS, AND ASSIGNMENTS: This Agreement may be amended or assigned by mutual agreement of the parties. Such amendments or assignments shall not be binding unless they are in writing and signed by personnel authorized to bind each of the parties. Exceptions to mutual agreement amendments and assignments: 1. When a certificate issues for the permit in Appendix B, said certificate shall automatically replace the permit and become the basis for this Agreement in Appendix B. 2. This Agreement is assignable if accompanied by an equivalent assignment of the subject permit. A superseding permit issued in such event will become the basis for this Agreement in Appendix B. 3. In the event a superseding permit issues based on an approved change decision by ECOLOGY, said superseding permit will become the basis for this Agreement in Appendix B. However, in addition to other applicable criteria and transfer statutes, a change application shall only be approved for the permit or certificate if the new use, point of withdrawal, or other proposed change is capable of being mitigated through the Reclamation Contract. 4. In the event a certificate has issued and the entire property to which the certificate is appurtenant is transferred to another party, this Agreement is assignable if agreed to by the current and proposed certificate holders. Page 25 of 113 Water Service Agreement 296/0285LAKROS 3 VIII. TERMINATION: The APPLICANT may terminate this Agreement upon thirty (30) calendar day’s prior written notification to ECOLOGY. In that event, the subject permit shall be cancelled by ECOLOGY if still in effect. If a certificate is in effect, such termination shall constitute the certificate holder’s intent to abandon the certificate and ECOLOGY shall promptly revoke same. ECOLOGY shall not terminate this Agreement unless: 1. The Reclamation Contract is renewed and ECOLOGY is subjected to different or additional conditions for the water releases not covered by this ECOLOGY-APPLICANT Water Service Contract; or 2. The Reclamation Contract is terminated and ECOLOGY has secured alternate mitigation for the permit or certificate. 3. The Reclamation Contract is terminated and ECOLOGY has not secured alternate mitigation for the permit or certificate1. 4. The APPLICANT fails to honor the terms of this Agreement, including payment. Prior to terminating this Agreement as described in #1 and #2 above, ECOLOGY shall provide to the APPLICANT a new water service contract for review and execution at least ninety (90) calendar days prior to such termination. The goal of such notice is to provide informed and uninterrupted mitigation throughout the life of the permit or certificate. If ECOLOGY terminates this Agreement as described in #1 and #2 above, the APPLICANT may: A. Accept the terms of the new water service contract; or B. Abandon use of the permit or certificate and either: a. Cease beneficial use associated with said right (e.g. no longer divert or withdraw water); or b. Continue the beneficial use under another suitable water right. ECOLOGY shall not terminate this Agreement as described in #4 above, unless it has taken the following steps: I. Ecology must provide notice to the APPLICANT of APPLICANT’S failure to comply with this Agreement and provide for 30 calendar days response by the APPLICANT. If the APPLICANT corrects such non- compliance within said 30 day period, Ecology shall not terminate the Agreement. Except however, that if such non-compliance is due to failure to promptly provide annual payment as required herein, a late penalty of 5% shall be assessed. II. If non-compliance persists beyond the 30 day notice period, Ecology may initiate termination of the Agreement by providing a ninety (90) calendar day Notice of Intent to Terminate. If the APPLICANT corrects such non-compliance within said 90-day period, Ecology shall not terminate the Agreement. Except however, that the APPLICANT shall be assessed a non-compliance penalty of 5%, said penalty being in addition to any penalty assessed in the 30-day notice period. If non-compliance persists beyond 90 days, Ecology may terminate the Agreement and either cancel the permit or revoke the certificate as appropriate. Such cancellation or revocation shall be made by Departmental Order. In the event of such cancellation or revocation, the applicant agrees to voluntarily abandon the permit or certificate. In the event of termination by either party, all payments paid in advance for the coming calendar year shall remain with ECOLOGY without refund. Ecology and the Applicant are each responsible for their own respective costs and attorney’s fees in connection with this Agreement and any dispute related to the proper interpretation or implementation of 1 See the Reclamation Contract termination clause. Page 26 of 113 Water Service Agreement 296/0285LAKROS 4 this Agreement. No damages, direct or indirect, may be awarded to the Applicant due to failure of Ecology, or Ecology’s officers, agents, or employees, to perform any obligation under this Agreement. The Applicant is not a third party beneficiary of the Reclamation Contract. IX. GOVERNANCE: This Agreement is entered into pursuant to and under the authority granted by the laws of the state of Washington and any applicable federal laws. The provisions of this Agreement shall be construed to conform to those laws. In the event of an inconsistency in the terms of this Agreement, or between its terms and any applicable statute or rule, the inconsistency shall be resolved by giving precedence in the following order:  Applicable state and federal statutes and rules;  Any other provisions of the Agreement, including material incorporated by reference. X. WAIVER: A failure by either party to exercise its rights under this Agreement shall not preclude that party from subsequent exercise of such rights and shall not constitute a waiver of any other rights under this Agreement unless stated to be such in writing signed by an authorized representative of the party and attached to the original Agreement. XI. ALL WRITINGS CONTAINED HEREIN: This Agreement contains all the terms and conditions agreed upon by the parties. No other understandings, oral or otherwise, regarding the subject matter of this Agreement shall be deemed to exist or to bind any of the parties hereto. XII. IN WITNESS WHEREOF, the parties have executed this Agreement. STATE OF WASHINGTON APPLICANT DEPARTMENT OF ECOLOGY ____________________________ ___________________________ G. Thomas Tebb, L.Hg., L.E.G. Date Director, Office of Columbia River City of Pasco Date Approved as to form only Assistant Attorney General Page 27 of 113 Water Service Agreement 296/0285LAKROS 5 APPENDIX A: RECLAMATION CONTRACT Page 28 of 113 Water Service Agreement 296/0285LAKROS 6 APPENDIX B: WATER RIGHT AUTHORIZATION Page 29 of 113 AGENDA REPORT FOR: City Council September 17, 2020 TO: Dave Zabell, City Manager Remote Regular Meeting: 9/21/20 FROM: Ken Roske, Police Chief Police Department SUBJECT: Axon Officer Safety Plan and 5-Year Contract Renewal I. REFERENCE(S): Proposed Axon 5-Year Contract Cost Comparison Sheet II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: MOTION: I move to approve the contract with Axon, International, Inc., and further, authorize the City Manager to execute the contract. III. FISCAL IMPACT: See Attached Cost Comparison IV. HISTORY AND FACTS BRIEF: In 2016, the Pasco Police Department (PPD) started to review and feasibility of deploying body-had has department The officers. cameras to (BWC) worn its continued success with patrol vehicle dash cameras for over twenty years, and with improvement techin was a as identified BWC nology, implementation the of progressive move. The PPD staff evaluated multiple vendors, created the department’s BWC policy, and identified best practices for implementation of a BWC program. In 2018, the PPD staff identified Axon as the industry leading vendor and moved forward with policy adoption, product purchase and implementation of the BWC program. The program went live in the first quarter of 2019. The use of the camera system in only not tool be a to proven has valuable collection evidence but departmental transparency to the public. Any additional workload on the PPD and the City Clerk's office comes strictly from complying with public records requests and the proper redaction of the BWC video. The PPD and City Clerk's office collaborate on the impact of those requests. Page 30 of 113 As the program neared one-year in existence it was identified that the amount of cloud based evidence storage purchased in the current 5-year Axon contract would not be sufficient throughout the life of the contract. Current video storage is nearing the maximum allowed, and with video capture on the incline, the City will forced to pay for additional cloud storage. This conclusion was determined after review of the current retention practices, Public Records Act compliance, the Office of the Secretary of State Law Enforcement Records Retention Schedule, applicable RCW’s and communication with legal counsel. The proposed Officer Safety Plan revision will not only provide the PPD with unlimited evidence storage but will also be able to record video at a higher resolution. In 2007, the PPD purchased and implemented the Taser (CEW) program with one unit assigned to each commissioned staff member. Since implementation this program has been maintained by purchasing ten (10) replacement units per year in order to cycle out obsolete equipment. It has been brought to staff's attention that Axon will no longer support one of the models we currently have in use. Per department policy each officer is issued a Taser (CEW) and are required to wear them on duty as a less-lethal option. Axon is currently supporting the new Taser 7 model of which will be issued to all officers as a part of the Officer Safety Plan. A key feature of the new Taser 7 model is that it will automatically activate the officer's BWC when the Taser is powered on. This will make sure that during an instance where the officer must deploy his/her Taser that the officer's BWC will record the event. For over 20 years, the PPD has led the region in transparency. Part of that success has been the Watchguard in-car video recording system in each patrol vehicle. The current life cycle of the department's video recording system has reached its end, the choice is to replace the system with the same product or make the choice to merge our video recording systems to one storage company. Making the switch from Watchguard to the Axon Fleet Camera System would allow for every piece of digital evidence to be stored in the one cloud based location. This will limit the number of databases in use and the possibility of error in processing public records requests. The in-car video cameras work seamlessly with the current body-worn cameras and upon activation of the patrol vehicle emergency lights, both the in-car and BWC will automatically start recording. Evidence.com is the Axon digital evidence management system. This system allows for the storage of all digital evidence which can then be shared with the prosecutors and defense counsel directly. Pasco officers currently use two Axon phone applications to capture and categorize all digital evidence. The Axon Citizen feature and the Axon Capture application will now be available to all officers through the Officer Safety Plan. These features allow for witnesses and victims to voluntarily send digital evidence on personal devices directly to Evidence.com. An additional product and feature that the Officer Safety Plan includes is called Signal Sidearm. This is a new technology that automatically activates the officer's B WC when Page 31 of 113 their department-issued firearm is pulled from its holster. Officers often are in circumstances where they will have to make split-second decisions and loose the capability to start their BWC. The Signal Sidearm will help avoid human error and the possible loss of compelling video evidence during these situations. The PPD has a robust in-service training program. The Axon Officer Safety Program provides the department with the Oculus Go virtual reality headset that includes their reality-based training program. This will add to the currently strong reality -based training program. In addition to the virtual training headset Axon will be providing the department a new Taser training suit as well as supplying all taser cartridges (duty and training) each year of the contract. Axon Interview will outfit the PPD current interview rooms with two cameras linked to the Evidence.com database. Detectives and other law enforcement officers will be able to view interviews live from their workstations. Axon Interview digital evidence will also be stored in Evidence.com continuing the theme of a one area video data storage system that will streamline public records request processing. All equipment to include, BWC, in-car video, Taser 7, Signal Sidearm, and Axon Interview are inclusive in the proposed five-year Axon Contract. If any equipment is damaged or lost, for any reason it is completely replaced under the Axon Assurance Plan. The proposed contract would be effective 12/15/2020 through 12/15/2025 and include the Axon Office Safety Plan, Axon Fleet In-Car Recording Platform, and the Axon Interview Recording Platform. The attached cost comparison demonstrate that the current cost the City has for the BWC and In-Car video system is similar to the proposed Axon contract. The increased video data storage, additional programs, training and product features will bolster our transparency to the public, set the standard for accountability and help the City Clerks Office become the industry leader on digital evidence public record compliance. V. DISCUSSION: Council and staff discussed the Axon Officer Safety Plan and proposed five-year contract that will replace the current contract with Axon, at the September 14, 2020 Council Meeting. Staff recommends Council's approval of the proposed Axon International, Inc. contract for police software, hardware and equipment. Page 32 of 113 Payment Terms: Net 30 Delivery Method: Fedex -Ground Q-254526-44035.965KP Year 1 -OSP Item Description Term (Months)Quantity List Unit Price Net Unit Price Total (USD) Axon Plans & Packages 20248 TASER 7 EVIDENCE.COM ACCESS LICENSE 60 1 0.00 0.00 0.00 73687 EVIDENCE.COM VIEWER LICENSE 60 1 0.00 0.00 0.00 73746 PROFESSIONAL EVIDENCE.COM LICENSE 60 78 0.00 0.00 0.00 73686 EVIDENCE.COM UNLIMITED AXON DEVICE STORAGE 60 78 0.00 0.00 0.00 73683 10 GB EVIDENCE.COM A-LA-CART STORAGE 60 780 0.00 0.00 0.00 73449 AWARE LICENSE 60 78 0.00 0.00 0.00 20248 TASER 7 EVIDENCE.COM ACCESS LICENSE 60 78 0.00 0.00 0.00 20246 TASER 7 DUTY CARTRIDGE REPLACEMENT ACCESS LICENSE 60 78 0.00 0.00 0.00 73682 AUTO TAGGING LICENSE 60 78 0.00 0.00 0.00 73683 10 GB EVIDENCE.COM A-LA-CART STORAGE 60 16 0.00 0.00 0.00 73840 EVIDENCE.COM BASIC ACCESS LICENSE 60 16 0.00 0.00 0.00 Hardware 20161 TASER 7 HOLSTER -SAFARILAND, LH+CART CARRIER 16 0.00 0.00 0.00 20160 TASER 7 HOLSTER -SAFARILAND, RH+CART CARRIER 76 0.00 0.00 0.00 75015 SIGNAL SIDEARM KIT 78 0.00 0.00 0.00 Issued: 07/23/2020 Quote Expiration: 11/30/2020 Account Number: 186872 Axon Enterprise, Inc. 17800 N 85th St. Scottsdale, Arizona 85255 United States Phone: (800) 978-2737 Protect Life. PRIMARY CONTACT Bill Parramore Phone: (509) 545-3480 Email: parramorew@pasco-wa.gov BILL TO Pasco Police Dept. -WA 525 N. 3rd Avenue Pasco, WA 99301 US SHIP TO Bill Parramore Pasco Police Dept. -WA 525 N. 3rd Avenue Pasco, WA 99301 US SALES REPRESENTATIVE Kyle Panasewicz Phone: (480) 905-2071 Email: kylep@axon.com Fax: (480) 658-0673 Q-254526-44035.965KP 1 Page 33 of 113 Year 1 -OSP (Continued) Item Description Term (Months)Quantity List Unit Price Net Unit Price Total (USD) Hardware (Continued) 20050 HOOK-AND-LOOP TRAINING (HALT) SUIT 1 0.00 0.00 0.00 22175 TASER 7 LIVE CARTRIDGE, STANDOFF (3.5- DEGREE)156 0.00 0.00 0.00 22176 TASER 7 LIVE CARTRIDGE, CLOSE QUARTERS (12-DEGREE)156 0.00 0.00 0.00 22177 TASER 7 HOOK-AND-LOOP TRAINING (HALT) CARTRIDGE, STANDOFF (3 156 0.00 0.00 0.00 22178 TASER 7 HOOK-AND-LOOP TRAINING (HALT) CARTRIDGE, CLOSE QUART 156 0.00 0.00 0.00 20008 TASER 7 HANDLE, HIGH VISIBILITY (GREEN LASER), CLASS 3R 78 0.00 0.00 0.00 20040 TASER 7 HANDLE WARRANTY, 4-YEAR 78 0.00 0.00 0.00 20018 TASER 7 BATTERY PACK, TACTICAL 93 0.00 0.00 0.00 20041 TASER 7 BATTERY PACK WARRANTY, 4- YEAR 93 0.00 0.00 0.00 80090 TARGET FRAME, PROFESSIONAL, 27.5 IN. X 75 IN., TASER 7 1 0.00 0.00 0.00 20042 TASER 7 DOCK & CORE WARRANTY, 4- YEAR 1 0.00 0.00 0.00 70033 WALL MOUNT BRACKET, ASSY, EVIDENCE.COM DOCK 1 0.00 0.00 0.00 74200 TASER 7 6-BAY DOCK AND CORE 1 0.00 0.00 0.00 22175 TASER 7 LIVE CARTRIDGE, STANDOFF (3.5- DEGREE)234 0.00 0.00 0.00 22176 TASER 7 LIVE CARTRIDGE, CLOSE QUARTERS (12-DEGREE)234 0.00 0.00 0.00 22179 TASER 7 INERT CARTRIDGE, STANDOFF (3.5-DEGREE)50 0.00 0.00 0.00 22181 TASER 7 INERT CARTRIDGE, CLOSE QUARTERS (12-DEGREE)50 0.00 0.00 0.00 Other 73810 OFFICER SAFETY PLAN 7 60 78 0.00 0.00 0.00 73811 OFFICER SAFETY PLAN 7 PAYMENT 12 78 1,908.00 522.51 40,755.78 20135 OCULUS GO STANDALONE VIRTUAL REALITY HEADSET 1 0.00 0.00 0.00 20247 TASER 7 ONLINE TRAINING CONTENT ACCESS LICENSE 60 78 0.00 0.00 0.00 20249 VR EMPATHY DEVELOPMENT STARTER CONTENT ACCESS 60 78 0.00 0.00 0.00 73835 AUTO TAGGING LICENSE PAYMENT 12 78 180.00 0.00 0.00 Protect Life.Q-254526-44035.965KP 2 Page 34 of 113 Year 1 -OSP (Continued) Item Description Term (Months)Quantity List Unit Price Net Unit Price Total (USD) Other (Continued) 20120 TASER 7 INSTRUCTOR COURSE VOUCHER 1 0.00 0.00 0.00 20119 TASER 7 MASTER INSTRUCTOR SCHOOL VOUCHER 1 0.00 0.00 0.00 80087 TASER 7 TARGET, CONDUCTIVE, PROFESSIONAL (RUGGEDIZED)1 0.00 0.00 0.00 73841 EVIDENCE.COM BASIC LICENSE PAYMENT 12 16 180.00 0.00 0.00 Subtotal 40,755.78 Estimated Shipping 0.00 Estimated Tax 3,505.00 Total 44,260.78 Year 1 -Fleet Item Description Term (Months)Quantity List Unit Price Net Unit Price Total (USD) Axon Plans & Packages 80217 FLEET 2 UNLIMITED WITH TAP PAYMENT 12 44 1,548.00 634.58 27,921.52 Hardware 80214 FLEET EVIDENCE.COM UNLIMITED STORAGE 29 44 0.00 0.00 0.00 71088 AXON FLEET 2 KIT 40 0.00 0.00 0.00 87069 TECH ASSURANCE PLAN FLEET 2 KIT WARRANTY 40 0.00 0.00 0.00 11634 CRADLEPOINT IBR900-1200M-NPS+5 YEAR NETCLOUD ESSENT (PRIME)40 1,509.00 1,509.00 60,360.00 71200 FLEET ROUTER ANTENNA, COMPACT 5-IN- 1, BLACK 40 270.00 270.00 10,800.00 74110 CABLE, CAT6 ETHERNET 25 FT, FLEET 40 0.00 0.00 0.00 71100 CABLE ASSEMBLY, POWER HARNESS, FLEET 2 40 0.00 0.00 0.00 Other 87050 FLEET VIEW XL ACCESS LICENSE 29 44 0.00 0.00 0.00 Services 80131 TRAIN INSTALLER OR INSTALL FACILITY, 2 DAYS ONSITE, PER SITE 1 6,000.00 6,000.00 6,000.00 Subtotal 105,081.52 Estimated Tax 9,037.01 Total 114,118.53 Protect Life.Q-254526-44035.965KP 3 Page 35 of 113 Year 1 -Interview Room Item Description Term (Months)Quantity List Unit Price Net Unit Price Total (USD) Axon Plans & Packages 50071 AXON STREAMING SERVER LICENSE (PER SERVER)2 1,750.00 1,750.00 3,500.00 50070 AXON CLIENT SOFTWARE (EACH CLIENT AND TOUCH PANEL)4 1,500.00 1,500.00 6,000.00 50055 INTERVIEW ROOM UNLIMITED EVIDENCE.COM LICENSE YEAR 1 PAYMENT 8 1,188.00 1,188.00 9,504.00 Hardware 50298 AXIS P3245-LV NETWORK CAMERA 5 796.00 796.00 3,980.00 50218 AXIS F41 COVERT MAIN UNIT -NON SER 3 595.00 595.00 1,785.00 50118 LOUROE DV-ML MICROPHONE 8 196.50 196.50 1,572.00 50268 POS-X TP6 TOUCH PANEL W/4GB RAM 4 1,600.00 1,120.00 4,480.00 74056 TOUCH PANEL WALL MOUNT 4 64.00 64.00 256.00 74062 INTERVIEW ROOM 5 YR EXTENDED WARRANTY 5 1,297.00 907.90 4,539.50 50114 AXIS F1025 SENSOR UNIT 3 370.00 370.00 1,110.00 74055 FIRE STROBE -RED 3 222.00 222.00 666.00 Services 85170 INTERVIEW ROOM, INSTALL AND SETUP 5 2,500.00 1,750.00 8,750.00 Subtotal 46,142.50 Estimated Tax 3,968.27 Total 50,110.77 Year 1 -TAP Refresh (#00016138) Item Description Term (Months)Quantity List Unit Price Net Unit Price Total (USD) Hardware 74211 AXON BODY 3 -1 BAY DOCK 25 200.00 0.00 0.00 73202 AXON BODY 3 -NA10 91 0.00 0.00 0.00 74210 AXON BODY 3 -8 BAY DOCK 6 0.00 0.00 0.00 74028 WING CLIP MOUNT, AXON RAPIDLOCK 100 0.00 0.00 0.00 11534 USB-C to USB-A CABLE FOR AB3 OR FLEX 2 91 0.00 0.00 0.00 87060 TECH ASSURANCE PLAN 1-BAY BODY 3 DOCK WARRANTY 60 25 0.00 0.00 0.00 Protect Life.Q-254526-44035.965KP 4 Page 36 of 113 Year 1 -TAP Refresh (#00016138) (Continued) Item Description Term (Months)Quantity List Unit Price Net Unit Price Total (USD) Hardware (Continued) 87061 TECH ASSURANCE PLAN 1-BAY BODY 3 DOCK PAYMENT 60 25 570.00 0.00 0.00 Other 71104 NORTH AMER POWER CORD FOR AB3 1- BAY DOCK 25 0.00 0.00 0.00 73827 AB3 CAMERA TAP WARRANTY 60 91 0.00 0.00 0.00 73828 AB3 8 BAY DOCK TAP WARRANTY 60 6 0.00 0.00 0.00 71019 NORTH AMER POWER CORD FOR AB3 8- BAY, AB2 1-BAY / 6-BAY DOCK 6 0.00 0.00 0.00 Subtotal 0.00 Estimated Tax 0.00 Total 0.00 Year 1 -Trade-in Credit Item Description Term (Months)Quantity List Unit Price Net Unit Price Total (USD) Other 20104 TASER 7 TRADE-IN UPFRONT PURCHASE 78 0.00 0.00 0.00 Subtotal 0.00 Estimated Tax 0.00 Total 0.00 Spares Item Description Term (Months)Quantity List Unit Price Net Unit Price Total (USD) Hardware 73202 AXON BODY 3 -NA10 3 0.00 0.00 0.00 20008 TASER 7 HANDLE, HIGH VISIBILITY (GREEN LASER), CLASS 3R 3 0.00 0.00 0.00 20040 TASER 7 HANDLE WARRANTY, 4-YEAR 3 0.00 0.00 0.00 74028 WING CLIP MOUNT, AXON RAPIDLOCK 3 0.00 0.00 0.00 11534 USB-C to USB-A CABLE FOR AB3 OR FLEX 2 3 0.00 0.00 0.00 71088 AXON FLEET 2 KIT 1 1,560.00 0.00 0.00 87069 TECH ASSURANCE PLAN FLEET 2 KIT WARRANTY 1 0.00 0.00 0.00 Protect Life.Q-254526-44035.965KP 5 Page 37 of 113 Spares (Continued) Item Description Term (Months)Quantity List Unit Price Net Unit Price Total (USD) Other 73827 AB3 CAMERA TAP WARRANTY 60 3 0.00 0.00 0.00 Subtotal 0.00 Estimated Tax 0.00 Total 0.00 Year 2 Item Description Term (Months)Quantity List Unit Price Net Unit Price Total (USD) Axon Plans & Packages 80217 FLEET 2 UNLIMITED WITH TAP PAYMENT 12 44 1,548.00 1,548.00 68,112.00 50056 INTERVIEW ROOM UNLIMITED EVIDENCE.COM LICENSE YEAR 2 PAYMENT 8 1,188.00 1,188.00 9,504.00 50072 AXON STREAMING SERVER SOFTWARE MAINTENANCE ANNUAL PAYMENT 2 350.00 350.00 700.00 50074 AXON CLIENT SOFTWARE MAINTENANCE ANNUAL PAYMENT 4 300.00 300.00 1,200.00 Hardware 22175 TASER 7 LIVE CARTRIDGE, STANDOFF (3.5- DEGREE)156 0.00 0.00 0.00 22176 TASER 7 LIVE CARTRIDGE, CLOSE QUARTERS (12-DEGREE)156 0.00 0.00 0.00 Other 73811 OFFICER SAFETY PLAN 7 PAYMENT 12 78 1,908.00 1,908.00 148,824.00 73835 AUTO TAGGING LICENSE PAYMENT 12 78 180.00 180.00 14,040.00 20119 TASER 7 MASTER INSTRUCTOR SCHOOL VOUCHER 1 0.00 0.00 0.00 20120 TASER 7 INSTRUCTOR COURSE VOUCHER 1 0.00 0.00 0.00 73841 EVIDENCE.COM BASIC LICENSE PAYMENT 12 16 180.00 180.00 2,880.00 Subtotal 245,260.00 Estimated Tax 21,092.35 Total 266,352.35 Year 3 Item Description Term (Months)Quantity List Unit Price Net Unit Price Total (USD) Axon Plans & Packages 80217 FLEET 2 UNLIMITED WITH TAP PAYMENT 5 4 645.00 645.00 2,580.00 Protect Life.Q-254526-44035.965KP 6 Page 38 of 113 Year 3 (Continued) Item Description Term (Months)Quantity List Unit Price Net Unit Price Total (USD) Axon Plans & Packages (Continued) 80217 FLEET 2 UNLIMITED WITH TAP PAYMENT 12 40 1,548.00 1,548.00 61,920.00 50057 INTERVIEW ROOM UNLIMITED EVIDENCE.COM LICENSE YEAR 3 PAYMENT 8 1,188.00 1,188.00 9,504.00 50072 AXON STREAMING SERVER SOFTWARE MAINTENANCE ANNUAL PAYMENT 2 350.00 350.00 700.00 50074 AXON CLIENT SOFTWARE MAINTENANCE ANNUAL PAYMENT 4 300.00 300.00 1,200.00 Hardware 22175 TASER 7 LIVE CARTRIDGE, STANDOFF (3.5- DEGREE)156 0.00 0.00 0.00 22176 TASER 7 LIVE CARTRIDGE, CLOSE QUARTERS (12-DEGREE)156 0.00 0.00 0.00 22177 TASER 7 HOOK-AND-LOOP TRAINING (HALT) CARTRIDGE, STANDOFF (3 156 0.00 0.00 0.00 22178 TASER 7 HOOK-AND-LOOP TRAINING (HALT) CARTRIDGE, CLOSE QUART 156 0.00 0.00 0.00 80214 FLEET EVIDENCE.COM UNLIMITED STORAGE 7 4 0.00 0.00 0.00 80215 FLEET EVIDENCE.COM UNLIMITED STORAGE PAYMENT 4 238.00 238.00 952.00 Other 73811 OFFICER SAFETY PLAN 7 PAYMENT 12 78 1,908.00 1,908.00 148,824.00 73835 AUTO TAGGING LICENSE PAYMENT 12 78 180.00 180.00 14,040.00 73309 AXON BODY CAMERA REFRESH ONE 78 0.00 0.00 0.00 20119 TASER 7 MASTER INSTRUCTOR SCHOOL VOUCHER 1 0.00 0.00 0.00 20120 TASER 7 INSTRUCTOR COURSE VOUCHER 1 0.00 0.00 0.00 73689 MULTI-BAY BWC DOCK MID REFRESH 6 0.00 0.00 0.00 87050 FLEET VIEW XL ACCESS LICENSE 7 4 0.00 0.00 0.00 87051 FLEET VIEW XL LICENSE PAYMENT 7 4 203.00 203.00 812.00 73313 1-BAY DOCK AXON BODY CAMERA REFRESH ONE 25 0.00 0.00 0.00 73841 EVIDENCE.COM BASIC LICENSE PAYMENT 12 16 180.00 180.00 2,880.00 Subtotal 243,412.00 Estimated Tax 20,933.42 Total 264,345.42 Protect Life.Q-254526-44035.965KP 7 Page 39 of 113 Year 4 Item Description Term (Months)Quantity List Unit Price Net Unit Price Total (USD) Axon Plans & Packages 80217 FLEET 2 UNLIMITED WITH TAP PAYMENT 12 40 1,548.00 1,548.00 61,920.00 50058 INTERVIEW ROOM UNLIMITED EVIDENCE.COM LICENSE YEAR 4 PAYMENT 8 1,188.00 1,188.00 9,504.00 50072 AXON STREAMING SERVER SOFTWARE MAINTENANCE ANNUAL PAYMENT 2 350.00 350.00 700.00 50074 AXON CLIENT SOFTWARE MAINTENANCE ANNUAL PAYMENT 4 300.00 300.00 1,200.00 Hardware 22175 TASER 7 LIVE CARTRIDGE, STANDOFF (3.5- DEGREE)156 0.00 0.00 0.00 22176 TASER 7 LIVE CARTRIDGE, CLOSE QUARTERS (12-DEGREE)156 0.00 0.00 0.00 80215 FLEET EVIDENCE.COM UNLIMITED STORAGE PAYMENT 4 408.00 408.00 1,632.00 Other 73811 OFFICER SAFETY PLAN 7 PAYMENT 12 78 1,908.00 1,908.00 148,824.00 73835 AUTO TAGGING LICENSE PAYMENT 12 78 180.00 180.00 14,040.00 20119 TASER 7 MASTER INSTRUCTOR SCHOOL VOUCHER 1 0.00 0.00 0.00 20120 TASER 7 INSTRUCTOR COURSE VOUCHER 1 0.00 0.00 0.00 87051 FLEET VIEW XL LICENSE PAYMENT 12 4 348.00 348.00 1,392.00 73841 EVIDENCE.COM BASIC LICENSE PAYMENT 12 16 180.00 180.00 2,880.00 Subtotal 242,092.00 Estimated Tax 20,819.90 Total 262,911.90 Year 5 Item Description Term (Months)Quantity List Unit Price Net Unit Price Total (USD) Axon Plans & Packages 80217 FLEET 2 UNLIMITED WITH TAP PAYMENT 12 40 1,548.00 1,548.00 61,920.00 Protect Life.Q-254526-44035.965KP 8 Page 40 of 113 Year 5 (Continued) Item Description Term (Months)Quantity List Unit Price Net Unit Price Total (USD) Axon Plans & Packages (Continued) 50059 INTERVIEW ROOM UNLIMITED EVIDENCE.COM LICENSE YEAR 5 PAYMENT 8 1,188.00 1,188.00 9,504.00 50072 AXON STREAMING SERVER SOFTWARE MAINTENANCE ANNUAL PAYMENT 2 350.00 350.00 700.00 50074 AXON CLIENT SOFTWARE MAINTENANCE ANNUAL PAYMENT 4 300.00 300.00 1,200.00 Hardware 22175 TASER 7 LIVE CARTRIDGE, STANDOFF (3.5- DEGREE)156 0.00 0.00 0.00 22176 TASER 7 LIVE CARTRIDGE, CLOSE QUARTERS (12-DEGREE)156 0.00 0.00 0.00 80215 FLEET EVIDENCE.COM UNLIMITED STORAGE PAYMENT 4 408.00 408.00 1,632.00 Other 73811 OFFICER SAFETY PLAN 7 PAYMENT 12 78 1,908.00 1,908.00 148,824.00 73835 AUTO TAGGING LICENSE PAYMENT 12 78 180.00 180.00 14,040.00 73310 AXON BODY CAMERA REFRESH TWO 78 0.00 0.00 0.00 20119 TASER 7 MASTER INSTRUCTOR SCHOOL VOUCHER 1 0.00 0.00 0.00 20120 TASER 7 INSTRUCTOR COURSE VOUCHER 1 0.00 0.00 0.00 73688 MULTI-BAY BWC DOCK FINAL REFRESH 6 0.00 0.00 0.00 73335 FLEET CAMERA REFRESH (ONE FRONT AND ONE REAR)38 0.00 0.00 0.00 87051 FLEET VIEW XL LICENSE PAYMENT 12 4 348.00 348.00 1,392.00 73314 1-BAY DOCK AXON BODY CAMERA REFRESH TWO 25 0.00 0.00 0.00 73841 EVIDENCE.COM BASIC LICENSE PAYMENT 12 16 180.00 180.00 2,880.00 Subtotal 242,092.00 Estimated Tax 20,819.90 Total 262,911.90 Grand Total 1,265,011.65 Protect Life.Q-254526-44035.965KP 9 Page 41 of 113 Summary of Payments Payment Amount (USD) Year 1 -OSP 44,260.78 Year 1 -Fleet 114,118.53 Year 1 -Interview Room 50,110.77 Year 1 -TAP Refresh (#00016138)0.00 Year 1 -Trade-in Credit 0.00 Spares 0.00 Year 2 266,352.35 Year 3 264,345.42 Year 4 262,911.90 Year 5 262,911.90 Grand Total 1,265,011.65 Discounts (USD) Quote Expiration: 11/30/2020 List Amount 1,358,440.00 Discounts 193,604.20 Total 1,164,835.80 *Total excludes applicable taxes Protect Life.Q-254526-44035.965KP 10 Page 42 of 113 Agency Created For:Pasco Police Dept. -WA Axon Fleet In-Car Recording Platform This document details a proposed system design STATEMENT OF WORK & CONFIGURATION DOCUMENT Quote:Q-254526-44035.965KP Sold By: Kyle Panasewicz Designed By: Jake Borro Installed By:Customer Target Install Date: 11 Q-254526-44035.965KP V-3.26.18 Page 43 of 113 SYSTEM CONFIGURATION DETAILS The following sections detail the configuration of the Axon Fleet In -Car System Vehicle Hardware Vehicle Hardware 2 Axon Fleet Cameras will be installed in each vehicle 2 Axon Fleet Battery Boxes will be installed in each vehicle 1 Axon Signal Units will be installed in each vehicle 1 Cradlepoint IBR900-1200 router will be installed in each vehicle Axon Battery Boxes The battery box provides power to its connected camera for up to 4 hours allowing for video offload while the vehicle ignition state is OFF and the MDT is connected and available. Signal Activation Methods When triggered, the Axon Signal Vehicle (ASV) device will activate the recording mechanism for all configured Axon cameras within 30 feet of the vehicle. Mobile Data Terminal Each vehicle will be equipped with a Mobile Data Terminal provided by the customer. Mobile Data Terminal Requirements Operating System: Windows 7 or Windows 10 -x32 or x64 with the most current service packs and updates Hard Drive: Must have 25GB+ of free disk space RAM/Memory: Windows 7 -4GB or greater | Windows 10 -8GB or greater Ethernet Port: The system requires the MDT to have one dedicated and available Ethernet port reserved for an Ethernet cable from router. The Ethernet port can be located on an electronic and stationary mobile docking station. If a docking station is used, it is the preferred location for the Ethernet port. Wi-Fi Card: The system requires an 802.11n compatible Wi -Fi card using 5Ghz band. USB Ports: If the computer is assigned to the officer and does not remain with the vehicle, then the number dongles ordered should equal the number of officers or the number of computers assigned. At least one dedicated and available USB 2.0 port for the Fleet USB dongle USB Port on MDT or Dock. VEHICLE OVERVIEW SITE NAME CUSTOMER NAME Headquarters Pasco Police Dept. -WA Total Configured Vehicles •44 Total Vehicles with this Configuration Video Capture Sources •88 Total Cameras Deployed •1 Axon Signal Unit(s) Per Vehicle Mobile Data Terminal Per Vehicle •1 Located In Each Vehicle Mobile Router Per Vehicle •1 Cradlepoint IBR900-1200 Offload Mechanism •4G LTE Cellular Evidence Management System •Evidence.com Axon Camera Signal Unit In-Car Router Battery Box 12 Q-254526-44035.965KP Page 44 of 113 Additional Considerations If the customer has a MiFi hotspot, embedded cellular, or USB 4G, then the customer must purchase a Cradlepoint router with an external antenna and Cradlecare. For agencies that use NetMotion Mobility, Axon traffic must be passed through; such that it does not use the Mobility VPN tunnel. Customer must provide IT and / or Admin resources at time of installation to ensure data routing if functional for Axon Fleet operation. In the event an Agency is unable to support the IT requirements associated with the installation, Axon reserves the right to charge the Agency for additional time associated with on -site work completed by an Axon Employee. Hardware Provisioning Axon will provide the following router for all vehicles:Cradlepoint IBR900-1200 The customer will provide a MDT for each vehicle In-Car Network Considerations Network Requirements Cradlepoint IBR900-1200 will create a dedicated 5Ghz WiFi network within each vehicle. This network will join the Axon Fleet cameras and Mobile Data Terminal together. Network Addressing IP Addressing Total IPs Required Axon Fleet Cameras 88 176Mobile Data Terminal 44 Cradlepoint IBR900-1200 44 Hardware Provisioning Customer to provide all IP addressing and applicable network information Network Consideration Agreement Network Consideration Agreement Customer acknowledges the minimum requirements for the network to support this Statement of Work. All Axon employees performing services under this SOW are CJIS certified. If the network provided by Customer does not meet the minimum requirements, or in the event of a requested change in scope of the project, a Change Order will be required and additional fees may apply. Additional fees would also apply if Axon is required to extend the installation time for reasons caused by the customer or the customer network accessibility. 13 Q-254526-44035.965KP Page 45 of 113 Professional Services & Training Project Management Axon will assign a Project Manager that will provide the expertise to execute a successful Fleet camera deployment and implementation. The Project Manager will have knowledge and experience with all phases of the project management lifecycle and with all application modules being implemented. He/she will work closely with the customer's project manager and project team members and will be responsible for completing the tasks required to meet all contract deliverables . Vehicle Installation Customer will be performing the installation of all Axon Fleet vehicle hardware. Installation services purchased from Axon include a “clip” and removal of existing in -car system hardware. This does not include “full removal” of existing wiring. A “full removal” of all existing hardware and wiring is subject to additional fees. Axon provides basic Fleet operation overview to the customer lead and/or Admin at the time of install. Clip vs Rip installation removal: o It is necessary to differentiate between the type of equipment removal to be provided by Axon. Standard Fleet Installation includes hardware removal in a fashion considered “Clip” which means Axon cuts the wires from the old system without removing multiple panels, removing all wiring and parts from the old system.In the case Axon removes the hardware Axon is not responsible for the surplus of hardware or any devices that may have been physically integrated with the removed system.In some situations, radar systems are integrated with the in -car video system and have a cable that connects to the system, if Axon removes the old in car system then Axon is not responsible for the radar system as part of the removal. o A “Rip” removal should be contracted through ProLogic directly. The Rip would be similar to a complete and full removal, which is more common when they retire a vehicle from service. Custom Trigger Installation Axon Signal Units have multiple trigger configuration options. Any trigger configurations that include a door or magnetic door switch are considered “custom” and may be subject to additional fees. An Axon representative has discussed with the Agency the standard triggers of the Fleet System. Those standard triggers include light -bar activation, speed, crash and gun -locks. The light-bar must have a controller to allow Axon to interface for the desired position, gun -locks must be installed with existing hardware in the vehicle. Doors are considered “CUSTOM” since they required additional hardware and time for installation, typically requiring the door may need to be taken apart for the installation. Training End-user go-live training provides individual device set up and configuration assistance, training on device use, Evidence.com and AXON View XL. End-user go-live training and support is not included in the installation fee scope. 14 Q-254526-44035.965KP Page 46 of 113 4G / Cellular Offload Considerations Network Considerations The Cradlepoint IBR900-1200 will be the connection which allows 4G upload of recorded video The customer will ensure that their cellular contract does not allow for data throttling, or service denial, once a set data threshold is met. Throttling or denial of service will negatively affect Fleet upload capabilities. The MDT's 4G connection will facilitate the upload of recorded video content. Hardware Provisioning The customer will provide all 4G sim cards as required by their mobile provider. 15 Q-254526-44035.965KP Page 47 of 113 Sold By: Kyle Panasewicz Designed By: Jake Borro Installed By:Axon Professional Services Customer Contact: Bill Parramore Target Install Date: 01/01/2021 Agency Created For:Pasco Police Dept. -WA Axon Interview Recording Platform This document details a proposed system design STATEMENT OF WORK & CONFIGURATION DOCUMENT 16 QR-17401 -a3bf3000002sdknAAA Page 48 of 113 Total Camera Configurations 8 Camera(s)Locations # Rooms 3 Covert Enclosure(s) 8 Microphone(s) Injector(s) Total Switches 1 POE Switch(es) Total Servers 2 Server(s) (customer-provided included) Total Touch Panels 5 Touch Panel(s) (virtual not included) 5 Wall Mount(s) Total Camera Configurations 0 I/O Box(es) AXON-PROVIDED HARDWARE SUMMARY The following section offers a broad summary of the Axon -provided hardware needed to configure this order. With the exception of server quantities, QUANTITIES DO NOT REFLECT CUSTOMER-PROVIDED ITEMS. AXON INTERVIEW RECORDING PLATFORM This image is intended to be a general visual of how Interview Room is configured. Please read through the SOW for configuration specific to this deal. Locations # Rooms HQ 5 17 QR-17401 -a3bf3000002sdknAAA Page 49 of 113 INTERVIEW ROOM OVERVIEW The following sections detail the configuration of the Axon Interview recording system at all locations. Network Considerations Network Requirements Each IP Camera will be connected to a POE switch that provides the device with power and network connectivity. Each Recording Server must be given a static IPv4 network address that is routable across the network. Each IP Camera must be given a static IPv4 network address that is routable across the network. Each touch panel/kiosk must be given a static IPv4 network address that is routable across the network. Network Addressing Network Device Static IPs Total IPs Qty of IP Cameras 8 15Qty of Touch Panels 5 Qty of Recording Servers 2 Data Switch Provisioning This install will require POE data switches at each location. Virtual Kiosks 0 workstations will require virtual kiosk software to be installed. Customer Provided Items Customer to provide all device IP addresses Customer to also provide: • Subnet Mask • Gateway IP • DNS/WINS IP • Time Server IP Customer IT staff will configure all switches with proper network configuration. Metadata Tags Metadata Tagging The system will collect metadata information prior to, and after, the interview recording process (i.e. Interviewer Name, Interviewee Name, Case Number). Metadata Tags Information collected prior to recording: • Interviewee first and last name • Case number • Case type • Interviewee type Information collected post recording: • Interviewer name(s) Customer Provided Items Customer to provide preferred metadata fields. Axon Provided Items Axon to facilitate the creation of metadata fields. 18 QR-17401 -a3bf3000002sdknAAA Page 50 of 113 NETWORK CONFIGURATION DETAILS The following section offers a broad summary of the Axon-provided hardware needed to configure this order. Evidence Management System Evidence.com Application Features Network Applications: • Remote monitoring application Evidence.com Application Features: • Secure Cloud Storage • Redaction • Download/Sharing • Audit Trail • Reporting Application Package This solution will include on-site application training covering: • Touch panel overview • Initiating interview wizard • Entering metadata • Controlling the interview process • Closing an interview • Evidence.com functionality Notes Additional General Deal Notes Training Network Configuration Details 19 QR-17401 -a3bf3000002sdknAAA Page 51 of 113 LOCATION DETAILS: HQ The following sections detail the configuration of the Axon Interview recording system at HQ Cable Considerations Cabling Runs Axon Professional Services will install the networking cables using a Cat6e Cable. 16 cable runs are required for this installation. 10 110v power outlets are required for this installation (Customer Responsibility). Cabling Requirements All Devices: Network cabling must be provided for the following devices: • Axis IP Camera • Server • Touch Panel or PC running a virtual Touch Panel • POE Switch Servers, Switches, Touch Panels Servers Customer-Provided Virtual (VM) Server (no USB port) Quantity: 1 Customer-Provided Virtual (VM) Server (no USB port)1 Redundancy This system includes recording redundancy Data Switch/POE Power Customer will provide data switch Quantity: 1 Touch Panels POS-X Touch Panel Touch Panel Location Wall mounted outside each room Number of I/O Boxes Required 0 Additional Location Notes Notes Location Name HQ 20 QR-17401 -a3bf3000002sdknAAA Page 52 of 113 Camera Configuration Camera 1 Camera 1 will be a(n) : Axis P3245-LV Overt Dome Camera Mic: Louroe Tamper Proof Mic Recording Activation Recording will be triggered via IR Client External Recording-In- Progress Visual N/A Wall Configuration Drywall Ceiling Configuration Sealed Ceiling Additional Location Notes Notes Location Name HQ Room Name Hard Interview Room 1 21 QR-17401 -a3bf3000002sdknAAA ROOM DETAILS: Hard Interview Room 1 The following sections detail the configurations specific to HARD INTERVIEW ROOM 1 Page 53 of 113 Camera Configuration Camera 1 Camera 1 will be a(n) : Axis P3245-LV Overt Dome Camera Mic: Louroe Tamper Proof Mic Recording Activation Recording will be triggered via IR Client External Recording-In- Progress Visual N/A Wall Configuration Drywall Ceiling Configuration Sealed Ceiling Additional Location Notes Notes Location Name HQ Room Name Hard Interview Room 2 22 QR-17401 -a3bf3000002sdknAAA ROOM DETAILS: Hard Interview Room 2 The following sections detail the configurations specific to HARD INTERVIEW ROOM 2 Page 54 of 113 Camera Configuration Camera 1 Camera 1 will be a(n) : Axis P3245-LV Overt Dome Camera Mic: Louroe Tamper Proof Mic Camera 2 Camera 2 will be a(n) : AXIS F41/F1025 Covert IP Camera Covert Enclosure : Fire Strobe Enclosure Mic: Louroe Tamper Proof Mic Recording Activation Recording will be triggered via IR Client External Recording-In- Progress Visual N/A Wall Configuration Drywall Ceiling Configuration Standard Tile Additional Location Notes Notes Location Name HQ Room Name Soft Interview Room 1 23 QR-17401 -a3bf3000002sdknAAA ROOM DETAILS: Soft Interview Room 1 The following sections detail the configurations specific to SOFT INTERVIEW ROOM 1 Page 55 of 113 Camera Configuration Camera 1 Camera 1 will be a(n) : Axis P3245-LV Overt Dome Camera Mic: Louroe Tamper Proof Mic Camera 2 Camera 2 will be a(n) : AXIS F41/F1025 Covert IP Camera Covert Enclosure : Fire Strobe Enclosure Mic: Louroe Tamper Proof Mic Recording Activation Recording will be triggered via IR Client External Recording-In- Progress Visual N/A Wall Configuration Drywall Ceiling Configuration Standard Tile Additional Location Notes Notes Location Name HQ Room Name Soft Interview Room 2 24 QR-17401 -a3bf3000002sdknAAA ROOM DETAILS: Soft Interview Room 2 The following sections detail the configurations specific to SOFT INTERVIEW ROOM 2 Page 56 of 113 Camera Configuration Camera 1 Camera 1 will be a(n) : Axis P3245-LV Overt Dome Camera Mic: Louroe Tamper Proof Mic Camera 2 Camera 2 will be a(n) : AXIS F41/F1025 Covert IP Camera Covert Enclosure : Fire Strobe Enclosure Mic: Louroe Tamper Proof Mic Recording Activation Recording will be triggered via IR Client External Recording-In- Progress Visual N/A Wall Configuration Drywall Ceiling Configuration Standard Tile Additional Location Notes Notes Location Name HQ Room Name Soft Interview Room 3 25 QR-17401 -a3bf3000002sdknAAA ROOM DETAILS: Soft Interview Room 3 The following sections detail the configurations specific to SOFT INTERVIEW ROOM 3 Page 57 of 113 This Statement of Work is bound to the applicable signed quote. Upon confirmation of the installation dates, to be confirmed in writing, the agency will give no less than a 2 - week advanced notice of cancellation or change from the date of the scheduled installation. In the event the Agency cancels 2 weeks or less from the date of the scheduled installation, the agency will be responsible for all travel booked, and resource costs associated with the cancelled installation. Rescheduling of the installation will be at the discretion of Axon Professional Services based on available dates within the installation schedule calendar. Changes to the scope of this SOW must be documented and agreed upon by the Parties in a change order. If the changes cause an increase or decrease in any charges or cause a scheduling change from that originally agreed upon, an equitable adjustment in the charges or schedule will be agreed upon by the Parties and included in the change order, signed by both Parties. Axon International, Inc’s Sales Terms and Conditions for Direct Sales to End User Purchasers 26 QR-17401 -a3bf3000002sdknAAA Page 58 of 113 Notes Agency has existing contract #00016138 (originated via Q-135480) and is terminating that contract upon the new license start date (12/15/2020) of this quote. Agency has existing contract #00016524 (originated via Q-154075) and is terminating that contract upon the new license start date (12/15/2020) of this quote. The parties agree that Axon is granting a refund of $34,585.50 (applied to Year # 1 OSP & Fleet licenses) to refund paid, but undelivered services. This discount is based on a ship date range of 11/16/2020-11/31/2020, resulting in a 12/15/2020 license date. Any change in this date and resulting license start date will result in modification of this discount value which may result in additional fees due to or from Axon. This credit is contingent on the agency paying their Year 3 (6/15/2020) invoice of $58,986.00. 100% discounted body-worn camera and docking station hardware contained in Year 1 reflects a TAP replacement for hardware purchased under existing contract #00016138. All TAP obligations from this contract will be considered fulfilled upon execution of this quote. This refreshed h ardware will be covered under the Technology Assurance Plan (TAP) and will be eligible for 2 replacements. This will take place at the 30 and 60 month marks of this new contract. The parties agree that Axon is granting a credit of $14,040.00 (applied to Year 1 Payment) for trade-in of CEW hardware. This credit is based on a ship date range of 11/16/2020-11/31/2020, resulting in a 12/15/2020 contract start date. Any change in this ship date and resulting contract start date will result in modification of this credit value which may result in additional fees due to or from Axon. Existing Fleet 2 vehicles will remain covered under TAP and will be eligible for replacement on 5/14/2023. Fleet 2 Unlimited licenses will run for 2 years. From year 3 to the end of the new contract, View XL with Unlimited storage will be quoted. Purchase of TASER 7 are governed by the TASER 7 Agreement located at https://www.axon.com/legal/sales-terms-and-conditions and not the Master Services and Purchasing Agreement referenced below. Tax is subject to change at order processing with valid exemption. Axon’s Sales Terms and Conditions This Quote is limited to and conditional upon your acceptance of the provisions set forth herein and Axon’s Master Services and Purchasing Agreement (posted at www.axon.com/legal/sales-terms-and-conditions), as well as the attached Statement of Work (SOW) for Axon Fleet and/or Axon Interview Room purchase, if applicable.Any purchase order issued in response to this Quote is subject solely to the above referenced terms and conditions. By signing below, you represent that you are lawfully able to enter into contracts. If you are signing on behalf of an entity (i ncluding but not limited to the company, municipality, or government agency for whom you work), you represent to Axon that you have legal authority to bind t hat entity. If you do not have this authority, please do not sign this Quote. Signature:CustSIG Date:CustDate Name (Print):CustName Title:CustTitle PO# (Or write N/A):CustPo Please sign and email to Kyle Panasewicz at kylep@axon.com or fax to (480) 658-0673 Thank you for being a valued Axon customer. For your convenience on your next order, please check out our online store buy.axon.com The trademarks referenced above are the property of their respective owners. Protect Life.Q-254526-44035.965KP 27 ***Axon Internal Use Only*** Review 1 Review 2 SFDC Contract #: Order Type: RMA #: Address Used: SO #: Comments: Page 59 of 113 Protect Life.Q-254526-44035.965KP 28 Pasco Police Dept. -WA What is the contact name and phone number for this shipment? What are your receiving hours? (Monday-Friday) Is a dock available for this incoming shipment? Are there any delivery restrictions? (no box trucks, etc.) AT T E N T I O N This order may qualify for freight shipping, please fill out the following information. Page 60 of 113 CURRENT SPENDING Annual 5 Years PROPOSED SPENDING Annual 5 Years Watchguard Vehicle Axon Vehicle Camera System $0.00 Camera System (44) Vehicles $73,184.00 $365,920.00 (44) Vehicles $68,112.00 $340,560.00 Video Storage Server $4,000.00 $20,000.00 Unlimited Storage $0.00 $0.00 4 Axon Fleet Vehicles $7,400.00 $37,000.00 Total Spent $84,584.00 $422,920.00 Total Spent $68,112.00 $340,560.00 Watchguard Interview $8,135.00 $40,675.00 Axon Interview $12,058.00 $60,290.00 Rooms (5)Rooms (5) Total Spent $8,135.00 $40,675.00 Total Spent $12,058.00 $60,290.00 Body Worn Camera $67,000.00 $335,000.00 BWC & Taser Addl Licenses $850.00 $4,250.00 78 Officers $148,824.00 $744,120.00 Unlimited Data $47,000.00 $235,000.00 Auto Tagging $13,860.00 $69,300.00 Training $0.00 $0.00 Total Spent $114,850.00 $574,250.00 Total Spent $162,684.00 $813,420.00 Taser Program Duty Cartridges $15,000.00 $75,000.00 Training Cartridges $5,658.00 $28,290.00 Batteries (82)$4,805.00 $24,025.00 Duty Cartridges $4,500.00 $22,500.00 Instructor Training $2,000.00 $10,000.00 Total Spent $31,963.00 $159,815.00 Annual 5 Year Combined Annual 5 Year Combined $239,532.00 $1,197,660.00 $242,854.00 $1,214,270.00 Approximate:Annual Increase $3,322.00 5 Year Increase $16,610.00 Plus applicable taxesPlus applicable taxes Page 61 of 113 AGENDA REPORT FOR: City Council September 16, 2020 TO: Dave Zabell, City Manager Remote Regular Meeting: 9/21/20 FROM: Dave Zabell, City Manager Executive SUBJECT: Resolution - Council Goals for 2020-2021 I. REFERENCE(S): Proposed Resolution 2020-2021 City Council Goals II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: MOTION: I move to adopt Resolution No. , establishing primary goals for the City of Pasco for the ensuing calendar years 2020-2021. III. FISCAL IMPACT: IV. HISTORY AND FACTS BRIEF: Council conducted a remote goal setting retreat to consider goals for the 2020-2021 biennium on August 21 and 22, 2020 and two (2) subsequent workshops on September 10 and 14, 2020. Based on the information received from public meetings, the National Comm Council reports, staff senior unity agencies partner Survey, and provided guidance for developing the goals for the next two years. The attached goals worksheet incorporates modifications following discussion at the September 14 meeting. The attached resolution incorporates the goals, formerly, into the record. V. DISCUSSION: Staff recommends adoption of the resolution and 2020/2021 Goals as presented. Page 62 of 113 Resolution – 2020-2021 Council Goals - 1 RESOLUTION NO. _______ A RESOLUTION OF THE CITY OF PASCO, WASHINGTON, ESTABLISHING PRIMARY GOALS FOR THE ENSUING CALENDAR YEARS OF 2020-2021. WHEREAS, the City of Pasco organization desires to focus the allocation of its resources toward primary goals selected to fulfill the vision of Pasco' s future, as held by its elected representatives; and WHEREAS, the City Council conducted Community Forums on February 26, March 4 and 12, 2020 to elicit the concerns of residents and businesses about the present condition of the City, as well as thoughts and suggestions for Pasco' s future; and WHEREAS, the City Council considered goal statements from its local partner governmental organizations and results from the 2019 National Citizens Survey; and WHEREAS, the City’s managerial staff has shared with the City Council its concerns for the present, as well as, visions for the future of the Pasco community; and WHEREAS, the City Council conducted a goal setting retreat on August 21 and 22, 2020 to discuss all of the various concerns for the present, as well as visions for the future, and further refined the goal statements at two (2) subsequent workshops held on September 10 and 14, 2020. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON: Section 1. That the goals for calendar years 2020 and 2021 as described in Exhibit A attached hereto, shall be considered primary goals for the City of Pasco. Section 2. The City Manager is hereby directed and authorized to formulate appropriate implementation strategies to achieve the goals attached hereto, consistent with appropriation policies and procedures. PASSED by the City Council of the City of Pasco, Washington this day of September, 2020. Saul Martinez Mayor ATTEST: APPROVED AS TO FORM: _____________________________ ___________________________ Debra Barham, CMC Kerr Ferguson Law, PLLC City Clerk City Attorney Page 63 of 113 2020-2021 CITY COUNCIL GOALS 1 Quality of Life Promote a high-quality of life through quality programs, services and appropriate investment and re -investment in community infrastructure by: Using Community Development Block Grant (CDBG) and other public and private capital to revitalize older neighborhoods and safe routes to essential services. Continuing efforts toward designing, siting, programming needs, and site selection for a community center and pursuing acquisition of land for future community park. Developing Phase I of the A Street Sporting Complex and continue efforts to provide additional soccer and sports fields. Coordinating with the Pasco Public Facilities District to develop a public education campaign, financial analysis and prepare a ballot mea sure concerning the development of a regional aquatic facility for consideration by the people. Completing construction of a new animal control facility. Ongoing efforts to improve efficiency and effectiveness of public resources in the delivery of municipal services, programs, and long-term maintenance and viability of public facilities. Collaborating with the Inclusion, Diversity and Equity Commission and community leaders to enhance engagement efforts and organizational cultural competency. Updating design standards for the development of new neighborhoods and re -development to promote greater neighborhood cohesion through design elements, e.g.: walkability, aesthetics, sustainability, and community gathering spaces. Updating Parks and Facilities Comprehensive Plan to include: public facilities inventory, needs assessment, level of service, and centers evaluation. Teaming with local and regional partners to develop a Housing Action Plan with a focus on strategies that emphasize affordable housing. FINANCIAL SUSTAINABILITY Enhance the long-term viability, value, and service levels of services and programs, including: Regular evaluation of services and programs to confirm importance to community, adequacy, and cost -benefit. Continuation of cost of service and recovery targets in evaluating City services. Ongoing evaluation of costs, processes and performance associated with delivery of City services including customer feedback and satisfaction, staffing, facilities, and partnership opportunities. Instilling and promoting an organizational culture of customer service across all business lines. Updating policies relating to urbanization of the unincorporated islands to assure consistency with long -range planning, community safety, and fiscal sustainability. Page 64 of 113 2020-2021 CITY COUNCIL GOALS 2 COMMUNITY SAFETY Preserve past improvements and promote future gains by: Developing a Comprehensive Police Strategic Master Plan through a transparent process to evaluate future service levels of the department to assure sustainabil ity, public safety, and crime control over the next 5-10 years. Collaborating with regional and community partners to evaluate and implement strategies to reduce the incidence of homelessne ss. Leveraging and expanding partnerships to maintain and enhance behavioral health services to community members in crisis being assisted by police and fire. Continuing efforts to improve police and community relations. Working to achieve and maintain target fire response times through operational improvements and long-range strategic planning of facilities and staffing. Focusing on the long-term goal of sustaining a Washington State Rating Bureau Class 3 community rating. Leveraging infrastructure database of sidewalks, streetlights and pavement conditions along with evaluating policies and methods to address needs and inequities. COMMUNITY TRANSPORTATION NETWORK Promote a highly-functional multi-modal transportation system through: Commencement and completion of construction of the Lewis Street Overpass project. Continued emphasis on improvements in Road 68/I-182/Burden Blvd. corridor to improve operation and safety. Data-driven pro-active neighborhood traffic calming efforts. Continued collaboration with Ben Franklin Transit to enhance mobility and access. Completion of a Transportation System Master Plan and utilization of its recommendations to develop policies, regulations, programs, and projects that provide for greater connectivity, strategic investment, mobility, multi-modal systems, accessibility, efficiency and safety. ECONOMIC VITALITY Promote and encourage economic vitality by supporting: Downtown revitalization efforts of Downtown Pasco Development Authority (DPDA), post-COVID restart, and City initiatives such as Downtown Master Plan process and sign code modifications. The construction of Peanuts Park and Farmers Market and continued efforts to pursue streetscape and gateway upgrades. The completion of the Comprehensive Land Use Plan Update and Broadmoor Master Plan efforts, adoption of Urban Growth Area expansion alternative, implementation of adopted long-range planning efforts with appropriate analysis and adoption of planning actions including: zoning code changes, phased sign code update, and development regulations and standards. Page 65 of 113 2020-2021 CITY COUNCIL GOALS 3 Increased efforts to promote the community as a desirable place for commercial and industrial development by promoting small business outreach and assistance, predictability in project review, and excellent customer service. Partnerships and encouragement of Department of Natural Resources (DNR) to facilitate development of the remaining state-owned properties at Road 68/I-182. Continued coordination with the Port of Pasco to complete and implement a waterfront-zoning plan and provide for public infrastructure. Active partnerships in the planning and development o f strategies to promote tourism and deployment of assets to spur economic activity. In concert with community partners, development of a comprehensive economic development plan. COMMUNITY IDENTITY Identify opportunities to enhance community identity, cohesion , and image through: Continued efforts of community surveying through traditional methods and the application of new technologies. Providing opportunities for community engagement through boards, commissions, volunteer opportunities, social media, forums , and other outlets. Enhanced inter-agency and constituent coordination developed during the pandemic. Continued efforts of the community identity/image enhancement campaign to include promotion of community and organizational s uccesses. Enhanced participation and support of cultural events occurring within the community. Support of the Arts and Culture Commission in promoting unity and the celebration of diversity through art and culture programs. Page 66 of 113 AGENDA REPORT FOR: City Council September 16, 2020 TO: Dave Zabell, City Manager Remote Regular Meeting: 9/21/20 FROM: Richa Sigdel, Finance Director Finance SUBJECT: General Fund Monthly Report - August 2020 I. REFERENCE(S): General Fund Report II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: N/A III. FISCAL IMPACT: N/A IV. HISTORY AND FACTS BRIEF: Attached is the monthly financial update through August regarding the General Fund, the City's major fund. The administration provides quarterly reports to Council for other non-major funds. V. DISCUSSION: There are no major variance(s) to the approved budget anticipated at this date beyond those identified in the report. It is, however, noteworthy that while expenditures are within appropriations, most expenditures associated with the pandemic response were not anticipated. This shift in priorities has impacted organizational capacity to fully execute form the budgeted work plan. Similarly, economic support in the unemployment benefits, CARES Act, and other Federal and State support have helped to blunt the anticipated adverse impact to sales tax, though a decrease of 10 percent is anticipated, with gambling tax revenues more than halved. With federal unemployment benefits now lessening, staff anticipates it will have an impact on the aforementioned revenues; simultaneously though, as COVID-19 numbers in our community continue to trend downward, businesses are beginning to reopen, albeit slowly. Page 67 of 113 As mentioned in previous months, staff expects that the effect of the COVID-19 pandemic and measures taken across the nation, state, and locally to safeguard public health will adversely impact the City's finances. Fiscal impacts will include: reduced revenue from various taxes such as sales, public safety, criminal justice, utility, REET, lodging, and gambling. Furthermore, COVID-19 specific federal and state mandates will serve to increase costs and reduce productivity. Beyond new federally mandated benefits, there are additional expenses relating to personal protective equipment, unplanned technology costs to provide for increased connectivity, separation of the workforce by providing workspace alternatives, and increased housekeeping efforts to maintain a safe workplace for employees required to be on the job to perform their duties, all of which will impact overall expenditures. Staff is reviewing all expenses to reduce expenditures where possible, a fact that is evident from the expense rate being lower than elapsed time. The City has received an additional allocation of $1.1 million to the prior $2.3 million in pass-through funding from the federal CARES Act. These funds will be available for reimbursement through the Washington State Department of Commerce and are intended to reimburse the City for costs relating to the management of COVID-19; however, do not allow for provisions to mitigate revenue shortfalls attributable to the pandemic and the Stay Home, Stay Healthy limitations on commerce. Of this $3.4 million, Council has authorized to allow up to $1.0 million to be granted to small businesses for economic support. The full scope of this economic impact is not practical to assess at this stage. Staff is reviewing the new allocations impact to City finances and will report back to Council in the near future. As mentioned before, the previous focus and work to build up and maintain healthy reserves has positioned the City well to maintain service levels and avoid the need to incur debt within the budget period, even in the midst of an economic downturn this dramatic. As per the un-audited 2019 financial reports, General Fund reserves, on the order of $20 million, are available that may be used to temporarily supplement the reduction in revenue. Staff is not anticipating cash flow issues at this point in time. Contracts over $100,000 and under $300,000 executed administratively in the month of August and donations to the City are included in this report. Page 68 of 113 Fund NameFund DescriptionReport MonthJuly, 2020Elapsed Time83%2017 Actual 2018 Actual2019-2020 Adjusted Budget2019-2020 Actual2019-2020 ProjectedVariance% of Biennial BudgetCommentsRevenuesTaxesProperty 7,963,302 8,352,750 21,648,971 17,043,815 21,648,971 0 79%Sales 13,180,233 14,154,008 28,570,809 23,230,194 27,270,809 -1,300,000 81% Preliminiary estimate of 10% decrease in sales tax revenue.Public Safety 1,523,723 1,661,707 3,389,400 2,669,871 3,229,400 -160,000 79% Preliminiary estimate of 10% decrease in sales tax revenue.Utility 9,409,979 9,585,916 19,123,919 18,002,346 21,680,677 2,556,758 94%As per direction from State Auditors Office, all B&O taxes need to be routed through General Fund. This directive was recent and needed to beimplemented in 2020. No variance expected at this time but we are expecting decrease/delay in utilities receivables in 2020 and will impact this tax revenue.Other 1,252,023 1,299,862 2,397,750 1,621,706 1,747,750 -650,000 68% Preliminiary estimate of 60% decrease in tax revenue mainly related to gaming activity.Licenses & Permits 2,177,235 2,640,720 4,988,400 4,529,394 4,988,400 0 91% Large number of current licenses are renewed in January and February. No variance expected at this time.Intergovernmental 2,130,300 2,294,273 4,841,868 4,213,102 7,139,868 2,298,000 87% COVID-19 related grant revenue included. Expected to stay on track.Charges Goods & Services 6,932,637 7,385,382 15,327,718 12,258,613 15,327,718 0 80%Fines & Forfeits 788,474 943,321 1,714,200 1,655,564 1,714,200 0 97%Fines and forfeits are budgeted conservatively as traffic enforcement activity is based on availablity of resources. Electronic traffic enforcement tickets are included in this category. Net revenue of the program is $72K for this biennium.Miscellaneous 657,342 1,731,200 2,198,950 2,484,702 2,488,950 290,000 113% Revenue mostly includes property sales revenue that cannot be predicted for 2020.Debt & Transfer In 638,000 232,298 22,455,200 20,507,241 22,455,200 0 91% All debt proceed revenue received for the biennial period. Long Term investment on Chapel Hill LID, GESA Stadium and Animal Shelter transfer.Total Revenues 46,653,248 50,281,437 126,657,185 108,216,548 129,691,943 3,034,758 83%ExpendituresCity Council 111,918 124,533 260,540 192,850 260,540 0 74%Municipal Court 1,458,682 1,504,212 3,252,697 2,660,221 3,252,697 0 82%City Manager 1,709,640 1,635,045 3,806,136 2,307,376 3,806,136 0 61% Labor and non-labor items expected to be expended during 2020.Police 16,497,955 16,565,400 36,324,184 28,346,334 36,324,184 0 78%Fire 7,660,554 7,874,894 16,062,340 13,286,189 16,062,340 0 83%Administrative & Community Services 7,370,500 7,502,803 16,497,814 12,598,007 16,497,814 0 76%Community & Economic Development 1,748,053 1916402 3,878,345 3,606,808 3,878,345 0 93%Finance 2,196,310 2,270,459 5,231,873 4,258,391 5,231,873 0 81%Engineering 1,726,983 1,555,552 3,531,421 2,782,721 3,531,421 0 79%Library 1,445,550 1,375,894 2,905,818 2,468,643 2,905,818 0 85%Non-Departmental 2,025,292 2,795,354 4,371,905 3,398,069 4,371,905 0 78%Debt & Transfer Out 3,592,619 1,914,455 29,341,750 9,231,060 31,898,508 2,556,758 29%Timing of debt payments. Transfer out is based on capital budget schedules and are not linear in nature. Variance in transfer out is related to SAOdirection as stated above for utility taxes.Estimate COVID-193,413,000 3,413,000 0%Local CARES grant expected to expended fully with COVID-19 related costs like mandated Federal Leave, PPE, additonal labor, as well as small businesseconomic support.Total Expenditures 47,544,056 47,035,003 125,464,823 85,136,670 131,434,581 5,969,758 65%Status - LaborStatus - Non LaborAnticipated Future IssueGeneral FundLargest fund within the City portfolio. Taxes are major revenue sources and Public Safety salaries and benefits are major expenses within this fund.City is expected to be on track for labor expenses. However, we are estimating an impact of $1.5 million in federally mandated leaves, if all employees qualify and request the benefit. $91 thousand in this benefit has been expensed so far. Full impact of these mandates will not be known till the end of the year when it expires. City has redirected more than 16 thousand hours to combat COVID-19. Majority of the effort impacts the General Fund, but will not impact allocated budget as they are currently budgeted hours. However, this will impact staff's ability to continue/complete their normal duties as planned.City is expected to be on track for non labor expenses. City has expended $629 thousand (includes cost to administor grants) in COVID-19 related expenses so far. We expect these expenses to increase depending on how the emergency unfolds. We are expecting grants from federal and state government to reimburse the City for these expenses. All non essential labor expenses are evaluated and deferred till a better economic forecast is achieved.Revenue projection includes preliminary estimates in decrease of revenue. Outside of sales, and gaming taxes, City also expects reduced motor vehicle fuel taxes used to main City's transportation infrastructure, as well as, reduction in Hotel/Motel sales tax and Tourism Promotion Assessment. City's financial position continues to be strong due to strong revenue stream in the first quarter. Revenue remittance received in August (June activity) continues to be better than expected. Outside of tourism related activity, revenue continues to be at 2019 levels. We are anticipating a downturn in sales tax related revenue, however, it will depend on factors like severity and length of the pandemic, federal government support, and overall economy. The projection stated in the report is a conservative forecast with the best information available at this time.Page 69 of 113 $0$20,000$40,000$60,000$80,000$100,000$120,000Jan 2019Feb 2019Mar 2019Apr 2019May 2019Jun 2019Jul 2019Aug 2019Sep 2019Oct 2019Nov 2019Dec 2019Jan 2020Feb 2020Mar 2020Apr 2020May 2020Jun 2020Jul 2020Aug 2020Sep 2020Oct 2020Nov 2020Dec 2020Thousands2019-2020 Cumulative General Fund Revenue & Expenditures2019-2020 Cumulative Revenue2019-2020 Cumulative ExpensePage 70 of 113 Recipient Contract Type Description Contract Amount Amendment Contract Total PACE Engineers, Inc PSA 20254 - PWRF Land Treatment Expansion Study 104,789$ 104,789$ Donated By Donation Type Description ValueRandy Mullen, Lee Eickmeyer, Jacqueline Hanson, Mark & Mary Sullivan Statutory Warranty DDonation of ROW for Wrigley Dr. 40,000$ City of Pasco Monthly Tracking Report of Contracts/Purchases Over 100k and Under 300kCity of Pasco DonationsPage 71 of 113 AGENDA REPORT FOR: City Council September 9, 2020 TO: Dave Zabell, City Manager Remote Regular Meeting: 9/21/20 FROM: Dot R. French, Court Administrator Pasco Municipal Court SUBJECT: *Resolution - Interlocal Agreement with Franklin County for Litter Clean-up Van I. REFERENCE(S): Proposed Resolution Exhibit A - Interlocal Agreement II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: MOTION: I move to approve Resolution No. ____, authorizing the City Manager to sign and execute an interlocal agreement with Franklin County for the use of a van for the Municipal Court’s Community Litter Clean-Up Program III. FISCAL IMPACT: There is no cost for the purchase of the van. The City will pay for all costs associated with the operations, maintenance and repairs of the van. The accumulated Equipment Rental funds to replace City Van No. 1205 in the amount of $43,680.66 will not be used to purchase a new van. The litter van provided by Franklin County, through grant funding, eliminates the need for a replacement van. IV. HISTORY AND FACTS BRIEF: Franklin County received a grant through the Washington State Department of Ecology (DOE) and has offered to cover the cost of a 12-passenger van for Municipal Court’s Community Litter Clean-up Program. The van will be used by the City until December 31, 2029 or until the end of the useful life of the van, whichever occurs first. V. DISCUSSION: Staff recommends the approval of the interlocal agreement with Franklin County for the receipt of the van to use for litter clean-up within the city limits of Pasco using Page 72 of 113 Municipal Court work crew participants. Page 73 of 113 Resolution – ILA for Use of Van for Municipal Court - 1 RESOLUTION NO. _________ A RESOLUTION OF THE CITY OF PASCO, WASHINGTON, AUTHORIZING THE CITY MANAGER TO SIGN AND EXECUTE AN INTERLOCAL AGREEMENT WITH FRANKLIN COUNTY FOR THE USE OF A VAN FOR THE MUNICIPAL COURT’S COMMUNITY LITTER CLEAN-UP PROGRAM. WHEREAS, the City of Pasco’s Municipal Court has a need for a new van for its Community Litter Clean-up Program; and WHEREAS, the City of Pasco, Washington and Franklin County, Washington desire to enter into this interlocal agreement for efficiency and cost effectiveness for the City of Pasco’s Municipal Court Community Litter Clean-up Program; and WHEREAS, the City Council of the City of Pasco, Washington, has after due consideration, determined that it is in the best interest of the City of Pasco to enter into an agreement with Franklin County for the use of a 12-passanger van through December 31, 2029 or the end of the useful life of the van provided, whichever occurs first, unless terminated in writing by either party consistent within termination provisions within the interlocal agreement. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON: Section 1. That the City Council of the City of Pasco approves of the terms and conditions of the Interlocal Agreement between the City of Pasco and Franklin County, Washington, as attached hereto and incorporated herein as Exhibit A; and Section 2. The City Manager of the City of Pasco, Washington, is hereby authorized, empowered, and directed to sign and execute said Agreement on behalf of the City of Pasco. PASSED by the City Council of the City of Pasco, Washington this 21st day of September, 2020. Saul Martinez Mayor ATTEST: APPROVED AS TO FORM: _____________________________ ___________________________ Debra Barham, CMC Kerr Ferguson Law, PLLC City Clerk City Attorney Page 74 of 113 INTERLOCAL COOPERATIVE AGREEMENT BETWEEN FRANKLIN COUNTY AND CITY OF PASCO FOR EQUIPMENT THROUGH DEPARTMENT OF PUBLIC WORKS SOLID WASTE DIVISION THIS AGREEMENT is made and entered into by and between Franklin County (Hereinafter “County”) with its principal offices located at 1016 N 4th Avenue, Pasco, Washington, 99301, by and for the Franklin County Public Works Department Solid Waste Division, and the City of Pasco (hereinafter “City”), with its principal offices located at 525 N 3rd Avenue, Pasco, Washington, 99301, by and for the City of Pasco Municipal Court Offender Program, pursuant to the authority granted by Chapter 39.34 RCW, INTERLOCAL COOPERATION ACT. ARTICLE 1 ● PURPOSE The purpose of this Agreement is to set forth the terms and conditions under which the County may provide equipment and/or services to the City; services rendered shall be with the coordination of both governing parties. ARTICLE 2 ● ADMINISTRATION AND ORGANIZATION The following individuals are designated as representatives of the respective parties. The representatives shall be responsible for administration of this Agreement and for coordinating and monitoring performance under this Agreement. In the event such representatives are changed, the party making the change shall notify the other party. •The County’s representative shall be the Public Works Director, or his/her authorized designee. •The City’s representative shall be the Court Administrator, or his/her authorized designee. This Agreement is entered into pursuant to Chapter 39.34 RCW as an interlocal agreement between the parties. Each party shall be solely responsible for all costs, materials, supplies, and services necessary for their performance under the terms of this Agreement. All property and materials secured by each party in the performance of this Agreement shall remain the sole property of that party. All funding incident to the fulfillment of this Interlocal Agreement shall be borne by each party necessary for the fulfillment of their responsibilities under the terms of this Agreement. No special budgets or funds are anticipated, nor shall be created incident to, this Interlocal Cooperation Agreement. It is not the intention that a separate legal entity be established to conduct the cooperative undertakings. A copy of this Interlocal Agreement shall be filed with the Franklin County Auditor, or posted on the City or County website, as provided by Chapter 39.34 RCW. ARTICLE 3 ● DURATION AND RENEWAL OF AGREEMENT This Agreement shall be effective when executed by both parties’ authorized representatives and shall continue until December 31, 2029 or the end of the useful life of the equipment provided, whichever occurs first, unless terminated in writing by either party consistent with the termination provisions of this Agreement. EXHIBIT A Page 75 of 113 ARTICLE 4 ● SCOPE OF WORK This Agreement shall provide for the City’s use of a twelve (12) passenger van to be purchased and provided by the County through the Community Litter Cleanup Program Tools and Trucks Grant Program. As the Solid Waste Authority for Franklin County, the County shall: • Purchase a twelve (12) passenger van, utilizing grant funding provided by the Washington State Department of Ecology (DOE) through the Community Litter Cleanup Program Tools and Trucks grant program at a cost, not to exceed, of $34,000. • Provide to the City said 12 passenger van for the City’s Community Litter Cleanup Program within the City’s Municipal Court Offender Program. • Submit the required quarterly reimbursement reports for the Community Litter Cleanup Program to the DOE on behalf of both the County and City. The City shall: • Provide to the County, monthly, DOE approved Daily Worksheets to assist the County with the required quarterly reporting. • Provide to the County, annually, reports for all maintenance and repairs of the equipment. ARTICLE 5 ● COMPENSATION The City hereby agrees to pay, utilizing City Funds, all costs associated with the operations, maintenance and repairs of the equipment and/or to reimburse the County for the costs of the work performed by the County, based on the actual cost of labor, and materials used in the maintenance and/or repair work involved; plus all costs for fringe benefits to labor, including, but not limited to: social security, retirement, industrial and medical aid costs, prorated sick leave, holidays and vacation time, and group medical insurance. In addition thereto, nine (9) percent of the total costs shall be added for overhead costs for accounting and billing and administrative services; provided, that the County shall submit to the City a certificate statement of the costs and within thirty (30) days thereafter the City shall pay to Franklin the amount of said statement. ARTICLE 6 ● PERFORMANCE OF AGREEMENT 6.1 GENERAL CONDITIONS The following conditions shall apply for the purpose of complying with this Agreement: 6.1.1 COMPLIANCE WITH ALL LAWS Each party shall comply with all federal, state, and local laws, rules, regulations, and ordinances applicable to the performance of this Agreement, including, without limitation, all those pertaining to wages and hours, confidentiality, disabilities, and discrimination. 6.1.2 COMPLIANCE WITH STANDARDS AND SPECIFICATIONS All work shall be completed per the standards and specifications of the County, including the use of OEM Parts. If there is no County standard or specification for the work to be performed, the acting party shall comply with the pertinent Manufacturer’s Maintenance Guide. In the absence of County standards and Page 76 of 113 specifications, and/or Manufacture’s Maintenance Guide, the acting party may complete the work as it would its own property. 6.1.3 MAINTENANCE AND AUDIT OF RECORDS Each party shall maintain books, records, documents, and other materials relevant to its performance under this Agreement. These records shall be subjected to inspection, review, and audit by either party or its designee, and the Washington State Auditor’s Office. Each party shall retain all such books, records, documents, and other materials for the applicable retention period under federal and Washington law. 6.1.4 ON-SITE INSPECTIONS Either party or its designee may evaluate the performance of this Agreement through on-site inspection to determine whether performance is in compliance with the standards set forth in this Agreement, and in compliance with federal, state, and local laws, rules, regulations, and ordinances. 6.1.5 TREATMENT OF ASSETS AND PROPERTY No fixed assets or personal or real property will be jointly or cooperatively acquired, held, used, or disposed of pursuant to this Agreement. 6.1.6 IMPROPER INFLUENCE Each party agrees, warrants, and represents that it did not and will not employ, retain, or contract with any person or entity on a contingent compensation basis for the purpose of seeking, obtaining, maintaining, or extending this Agreement. Each party agrees, warrants, and represents that no gratuity whatsoever has been or will be offered or conferred with a view towards obtaining, maintaining, or extending this Agreement. 6.1.7 CONFLICT OF INTEREST The elected and appointed officials and employees of the parties shall not have any personal interest, direct or indirect, which gives rise to a conflict of interest. 6.1.8 ASSIGNMENT AND SUBCONTRACTING No portion of this Agreement may be assigned or subcontracted to any other individual, firm, or entity without the express and prior written approval of both parties’ authorized representatives. 6.1.9 NOTICE Except as set forth elsewhere in the Agreement, for all purposes under this Agreement, except service of process, notice to the City shall be to: Court Administrator, Pasco Municipal Court, 1016 N 4th, Bldg. D, Pasco, Washington 99301. Notice to County, for all purposes under this Agreement, shall be to: Franklin County Public Works Director, 3416 Stearman Avenue, Pasco, Washington 99301, and the Franklin County Commissioners 1016 North Fourth Avenue, Pasco, Washington 99301. ARTICLE 7 ● INDEMNIFICATION County agrees to and shall defend, indemnify, and hold harmless the City, its appointed and elective officials, officers, agents, and employees, from and against all loss or expense, including, Page 77 of 113 but not limited to: judgments, settlements, attorney's fees, and costs by reason of any and all claims and demands upon the City, its elected or appointed officials, officers, agents, or employees for damages because of personal or bodily injury, including death, at any time resulting therefrom, sustained by any person or persons and on account of damage to property, including loss of use thereof, when such injury to persons or damage to property is due to the negligence of County, its elected officials, officers, employees, or their agents, except when such injury or damage shall have been occasioned by the sole negligence of the City, its appointed or elected officials, officers, agents, or employees. It is further provided that no liability shall attach to the City by reason of entering into this Agreement, except as expressly provided herein. The City agrees to and shall defend, indemnify, and hold harmless County, its appointed and elective officials, officers, agents, and employees, from and against all loss or expense, including, but not limited to: judgments, settlements, attorney's fees, and costs by reason of any and all claims and demands upon County, its elected or appointed officials, officers, agents, or employees for damages because of personal or bodily injury, including death, at any time resulting therefrom, sustained by any person or persons and on account of damage to property, including loss of use thereof, when such injury to persons or damage to property is due to the negligence of the City, its elected officials, officers, employees, or their agents, except when such injury or damage shall have been occasioned by the sole negligence of County, its appointed or elected officials, officers, agents, or employees. It is further provided that no liability shall attach to County by reason of entering into this Agreement, except as expressly provided herein. ARTICLE 8 ● LIABILITY INSURANCE 8.1 GENERAL CONDITIONS As the twelve (12) passenger van is to be purchased and provided by the County through the Community Litter Cleanup Program Tools and Trucks Grant Program, should the van become inoperable for any reason, it shall be the City’s full responsibility to: • make any necessary repairs, or • replace the van, or • elect to go without the use of said van until such time as another Grant may be obtained for its replacement. The following conditions shall apply to all insurance policies obtained by City for the purpose of complying with this Agreement: 8.1.1 Satisfactory Companies Coverage shall be maintained with insurers and under forms of policies satisfactory to County and with insurers licensed to do business in Washington. The insurance company providing said policy shall maintain during the policy term an A. M. Best financial rating of A- or better, or such other rating as may be required by a County, as set forth in the most current issue of “Best’s Insurance Guide.” 8.1.2 Named Insured All insurance policies required herein shall be drawn in the name of City, with the County, its board and commission members, officials, agents, guests, invitees, consultants and employees named as additional insureds, except on Workers’ Compensation coverage. Page 78 of 113 8.1.3 Waiver of Subrogation City shall require its insurance carrier(s), with respect to all insurance policies, to waive all rights of subrogation against the County, its board and commission members, officials, agents, guests, invitees, consultants and employees. County shall waive all claims against City for damages covered normally by Fire and Casualty damage insurance with standard extended coverage. 8.1.4 Certificates of Insurance At or before the time of execution of this Agreement, City shall furnish the County with certificates of insurance as evidence that all of the policies required herein are in full force and effect and provide the required coverage and limits of insurance. All certificates of insurance shall clearly state that all applicable requirements have been satisfied. The City shall provide to County not less than thirty (30) days advance notice in writing of cancellation, non-renewal or material change in the policy of insurance. In addition, City shall immediately provide written notice to the County upon receipt of notice of cancellation of any insurance policy, or of a decision to terminate or alter any insurance policy. Copies of required endorsements will be attached to the certificates to confirm the required endorsements are in effect. Certificates of insurance and notices of cancellations, terminations or alterations shall be furnished to Franklin County Public Works, 3416 Stearman Avenue, Pasco, Washington 99301. 8.2 Types and Amounts of Insurance City shall obtain and continuously maintain in effect at all times during the term hereof, at City’s sole expense, insurance coverages on a primary basis, non-contributory with any other insurance coverage, as follows with limits not less than those set forth below: 8.2.1 Business Automobile Liability This policy shall be written in comprehensive form and shall protect City and the additional insureds against all claims for injuries to members of the public and damage to property of others arising from the use of motor vehicles and shall cover operation on and off the Premises of all motor vehicles licensed for highway use, whether they are owned, non-owned or hired. Coverage shall not be less than: $2,000,000.00 Combined Single Limit. 8.2.2 Workers’ Compensation and Employer’s Liability City shall maintain Workers’ Compensation and Employer’s Liability insurance, which shall protect the City against all claims under applicable state workers’ compensation laws and employer’s liability. The insured shall also be protected against claims for injury, disease or death of employees which, for any reason, may not fall within the provisions of a workers’ compensation law. Coverage shall not be less than: Statutory Amount Workers’ Compensation $2,000.000.00; Employer’s Liability, Each Accident $2,000,000.00; Employer’s Liability, Disease – Policy Limit $2,000,000.00; Employer’s Liability, Disease – Each Employee. The foregoing requirement will not be applicable if, and so long as, City qualifies as a self-insurer under the rules and regulations of the commission or agency administering the workers’ compensation program in Washington and furnishes evidence of such qualification to County in accordance with the notice provisions of this Lease. 8.3 Self-Insured by Insurance Pool All insurance requirements under this Section 8 may be satisfied by the City by Page 79 of 113 their self-insured status through an insurance pool. Any required documentation reflecting coverage details may be satisfied by the City through a letter documenting as such. ARTICLE 9 ● DISPUTES This Agreement shall be governed exclusively by the laws of the State of Washington. In the event of a dispute regarding the enforcement, breach, or interpretation of this Agreement, the City Manager and the County Administrator shall first meet in a good faith attempt to resolve such dispute. In the event they are unable to resolve such dispute, either individually or with the assistance of a mediator, the dispute shall be resolved by arbitration pursuant to RCW 7.04A, as amended; with venue being placed in Franklin County, Washington; with all parties waiving the right of a jury trial upon de novo appeal, if any; and the substantially prevailing party being awarded its attorney fees and costs as additional award and judgment against the other. ARTICLE 10 ● TERMINATION Any party hereto may terminate this Agreement upon thirty (30) days’ notice in writing either personally delivered or mailed postage-prepaid by certified mail, return receipt requested, to the party’s last known address for the purposes of giving notice under this paragraph. If this Agreement is so terminated, the parties shall be liable only for performance rendered or costs incurred in accordance with the terms of this Agreement prior to the effective date of termination, and the equipment shall be returned to the County immediately. ARTICLE 11 ● GENERAL PROVISIONS 11.1 GENERAL CONDITIONS The following conditions shall apply for the purpose of complying with this agreement: 11.1.1 CHANGES, MODIFICATIONS, AMENDMENTS AND WAIVERS The Agreement may be changed, modified, amended, or waived only by written agreement signed by the parties’ authorized representatives and adopted by resolution of each party’s legislative authority. Any waiver of a term or condition of this Agreement shall apply only to the specific act, occurrence, or omission and shall not constitute a waiver as to any other term or condition, or future act, occurrence, or omission. Waiver or breach of any term or condition of this Agreement shall not be considered a waiver of any prior or subsequent breach. Task assignments, insofar as they are considered changes, modifications, or amendments, shall be exempt from adoption by resolution of County’s legislative authority, instead being adopted by signature of Franklin County’s Administrator, per Article 2 11.1.2 ASSIGNMENT Neither party may assign its rights or delegate its duties under this Agreement, whether by assignment, subcontract, or other means. Any such attempted assignment or delegation shall be void and shall constitute a material breach of this Agreement. 11.1.3 SEVERABILITY Page 80 of 113 In the event any term or condition of this Agreement or application thereof to any person or circumstances is held invalid, such invalidity shall not affect other terms, conditions, or applications of this Agreement which can be given effect without the invalid term, condition, or application. To this end, the terms and conditions of this Agreement are declared severable. 11.1.4 ENTIRE AGREEMENT This Agreement contains all the terms and conditions agreed upon by the parties. All items incorporated herein by reference will be attached. No other understandings, oral or otherwise, regarding the subject matter of this Agreement shall be deemed to exist or to bind any of the parties hereto. 11.1.5 FILING This Agreement shall be filed pursuant to RCW 39.34.040. IN WITNESS WHEREOF, the parties have executed this Agreement this day of , 2020. BOARD OF COUNTY COMMISSIONERS, CITY COUNCIL, FRANKLIN COUNTY, WASHINGTON CITY OF PASCO, WASHINGTON Chair Saul Martinez Mayor Chair Pro Tem Member ATTEST: ATTEST: Clerk of the Board Debby Barham, CMC City Clerk APPROVED AS TO FORM: APPROVED AS TO FORM: Shawn Sant Prosecuting Attorney for Franklin County By: Deputy Prosecuting Attorney Eric W. Ferguson City Attorney Page 81 of 113 AGENDA REPORT FOR: City Council September 17, 2020 TO: Dave Zabell, City Manager Rick White, Director, C&ED Remote Regular Meeting: 9/21/20 FROM: Jeff Adams, Associate Planner Community & Economic Development SUBJECT: *Resolution - Setting a Public Hearing for Street Vacation: A Portion of South Cedar Ave (MF# VAC 2020-005) I. REFERENCE(S): Proposed Resolution Overview Map Vacation Petition II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: MOTION: I move to approve Resolution No._________, setting 7:00 P.M., Monday, October 19, 2020 as the time and date to conduct a public hearing to consider vacating a portion of South Cedar Avenue III. FISCAL IMPACT: None. IV. HISTORY AND FACTS BRIEF: The 109-parcels five of composed originally preliminary Flats Cedar lot plat, comprising 14.47 acres was approved by Council in February of 2019. As a part of the final plat (now known as Urban Flats) approval process, street improvements are to be installed along South Cedar Avenue. The owners have submitted a petition to vacate a portion of the South Cedar Avenue right-of-way that extends approximately 330 feet along the east side of South Cedar Avenue, approximately mid-block between East Lewis Street and East Alton Street. Applicant wishes to vacate a 10' portion of the South Cedar Avenue right-of-way to maximize developable land in the new Cedar Flats subdivision and to maintain a uniform right-of-way along South Cedar Avenue. Page 82 of 113 The petition requires the City Council to fix a public hearing to consider the vacation request. The earliest regular City Council meeting available for a public hearing which provides the statutory 20-day hearing notice is October 19, 2020. V. DISCUSSION: Per Pasco Municipal Code (PMC) Chapter 12.40, the Council may require compensation for vacated rights-of-way. City staff have reviewed the proposal and no potential issues with a vacation of the street right-of-way have been identified. Page 83 of 113 Resolution – VAC 2020-005- 1 RESOLUTION NO. ______ A RESOLUTION SETTING 7:00 PM, MONDAY, OCTOBER 19, 2020 AS THE TIME AND DATE TO CONDUCT A PUBLIC HEARING TO CONSIDER VACATING A PORTION OF SOUTH CEDAR AVENUE WHEREAS, from time to time in response to petitions or in cases where it serves the general interest of the City, the City Council may vacate right-of-way; and WHEREAS, a petition for the vacation of a portion of South Cedar Avenue has been submitted to the City; and, WHEREAS, the vacation process provided in PMC 12.40 requires a title report and an appraisal of value and compensation unless waived by the City Council; and, WHEREAS, the applicant seeks vacation of a portion of South Cedar Avenue as a part of the final plat approval process for development of a 109-lot residential subdivision; and, WHEREAS, Chapter 35.79 RCW requires public hearings on vacations to be fixed by Resolution. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON: Section 1. Waiver of Requirements. That pursuant to PMC 12.40, the City Council hereby waives the requirement for an appraisal, title report and payment of compensation for the proposed right-of-way vacation of a portion of South Cedar Avenue as depicted in the attached Exhibit A. Section 2. Notice of Hearing: That a public hearing to consider vacating the following as depicted in the attached Exhibit A, will be held before the City Council of the City of Pasco in the Council Chambers at 525 N Third Avenue, Pasco, Washington, at the hour of 7:00 p.m., on October 19, 2020: Portion of Tract B and C to be vacated That portion of Tracts B and C Urban Flats Phase Two according to the Plat thereof recorded in Volume D of Plats, Page 624 Auditor's file Number 1916056 records of Franklin County Washington Being in the West Half of the Southeast quarter of Section 28, Township 9 North, Range 3 0 East, and described as follows: Commencing at the Northwest comer of the Southeast quarter being a brass cap in a monument case; thence along the West line thereof South 00°35'18" East for 661.03 feet; thence North 89°44'57" East for 20.00 feet to the True Point of Beginning; thence continuing North 89°44'57" East for 10.00 feet; thence South Page 84 of 113 Resolution – VAC 2020-005- 2 00°35' 18" East for 330.53 feet; thence South 89°45'36" West for 10.00 feet; thence North 00°35'18" West for 330.53 feet to the True Point of Beginning. Containing 3,305 square feet That the City Clerk of the City of Pasco give notice of said public hearing as required by law. Passed by the City Council of the City of Pasco, Washington this __________ day of ________, 2020. _____________________________ Saul Martinez Mayor ATTEST: APPROVED AS TO FORM: _____________________________ ___________________________ Debra Barham, CMC Kerr Ferguson Law, PLLC City Clerk City Attorney Page 85 of 113 Exhibit Item:. Vaca1Apphcant:"A"File #:VA( tion of a Portion of South Ceda 401 S Cedar LLC AND 407 S 3 2020-005 ,1‘Avenue Cedar LLC Page 86 of 113 Item:VacApplicantOverviewtionofaPortionofSouthCed401SCedarLLCAND407‘.rAvenueCedarLLC%ELEWHSST9:\..Page 87 of 113 Master File # ------ Community & Economic Development Department PO Box 293, 525 N 3rd Ave, Pasco, WA 99301 P: 509.545.3441 / F: 509.545.3499 CITY OF PASCO STREET/ALLEY VACATION PETITION Date Submitted: Fee: $300 ------ We the undersigned, owners of two-thirds of the privately-owned abutting property, hereby petition the City Council of the City of Pasco to vacate the following described street/alley rights-of-way: .S-e� C\ *o.cJ�J �je\ I de.scr�p±i oy, Name: L(o I S. C, lo.c LLC_ Address: lv{lft,\.. 'f A-.ld.-.:sr �(Js C( C..i/ Gl-Sl:O.i \,J f\ 'o/13'0\ ��,,\i,.: I (5 . 'ti,_ S · . C\od1-�·· ·�i', W er f-1 c?Applicant/ Phone: 1 Owner 1 (.::ref\ J-.54- 1730 Email: {\c,�\or<ls Jo.ve.o. oJ 7'/'Vlc-1;{. CcM J .J Name: '5(..(\'\\f Cd, tt\it;;·vt Address: °t'"l:'01'"'-'.; ��, ;-\ d. � l't 1f '-fO .5 s·. C:t�o.. ?11.Ho wA Owner 2 Phone: , Email: Signature: (Please see reverse side) Updated April 2019 Page 88 of 113 TELEPHONE 509-582-6716 WORLEY SURVEYING SERVICES, INC. P.S. FAX 509-582-6303 P.O. BOX 6132 KENNEWICK, WASHINGTON 99336 Portion of Tract B and C to be vacated That portion of Tracts B and C Urba n Flats Phase Two according to the Plat thereof recorded in Volume D of Plats, Page 624 Auditor's file Number 1916056 records of Franklin County Washington Being in the West Half of the Southeast quarter of Section 28, Township 9 North, Range 3 0 East, and described as follows: Commencing at the Northwest comer of the Southeast quarter being a brass cap in a monument case; thence along the West line thereof South 00°35'18" East for 661.03 feet; thence North 89°44'57" East for 20.00 feet to the True Point of Beginning; thence continuing North 89°44'57" East for 10.00 feet; thence South 00°35' 18" East for 330.53 feet; thence South 89°45'36" West for 10.00 feet; thence North 00°35'18" West for 330.53 feet to the True Point of Beginning. Containing 3305 square feet Page 89 of 113 Page 90 of 113 AGENDA REPORT FOR: City Council September 9, 2020 TO: Dave Zabell, City Manager Remote Regular Meeting: 9/21/20 FROM: Steve Worley, Director Public Works SUBJECT: *Resolutions - Project Acceptance - Multiple Public Works Projects I. REFERENCE(S): Resolutions PowerPoint Presentation II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: MOTION: I move to approve Resolution No. ____, accepting work performed by Premier Excavation, Inc. under contract for the Chapel Hill LID 150 Project. MOTION: I move to approve Resolution No. ____, accepting work performed by Townsend Controls & Electrics, LLC. under contract for the WWTP PLC Upgrades Project. MOTION: I move to approve Resolution No. ____, accepting work performed by C&E Trenching, LLC under contract for the Foster Wells Force Main Project. MOTION: I move to approve Resolution No. ____, accepting work performed by Clearwater Construction & Management, LLC. under contract for the Columbia East Pump Station Project. III. FISCAL IMPACT: See below. IV. HISTORY AND FACTS BRIEF: • Chapel Hill LID 150 The project bid was awarded to Premier Excavation, Inc. out of Pasco, WA on April 15, 2019, in the amount of $3,979,107.07 by Council action. The project is complete and constructed per specifications. Final construction costs were Page 91 of 113 $4,058,807.07, which includes change orders in the amount of $79,700. Total Project cost was $5.5M. • WWTP PLC Upgrades The project bid was awarded to Townsend Controls & Electrics, LLC. out of Pasco, WA on April 2, 2018 in the amount of $814,172.48 by Council action. The project is complete and constructed per specifications. Final construction costs were $815,092.08, which includes change orders in the amount of $919.60. Total Project cost was $866K. • Foster Wells Force Main The project bid was awarded to C&E Trenching, LLC out of Pasco, WA on July 30, 2019 in the amount of $4,768,614.05 by Council action. The project is complete and constructed per specifications. Final construction costs were $4,421,388.90, which includes, schedule A Foster Wells Force Main $2,592,399.98, schedule B Columbia East Force Main $1,316,804, change orders $162,056.52, and sales tax $350,128.40. The Total Project cost for Foster Wells Force Main was $4.78M. • Columbia East Pump Station The project bid was awarded to Clearwater Construction & Management, LLC. out of Spokane, WA on September 17, 2018 in the amount of $2,669,751.81 by Council action. The project is complete and constructed per specifications. Final construction costs were $2,783,073.54 which includes change orders in the amount of $113,321.73. Total Project cost was $4.3M. Formal acceptance of public works projects are required by State law and start the 45- day period within which an outside vendor, supplier or laborer would have an opportunity to file a claim against this project pursuant to RCW 60.28.011 (2). Upon completion of the 45 day lien filing period, retainage being held by the City may be released upon receipts of the following: • An affidavit of no liens • A release from the Department of Revenue that all taxes have been paid • A release from any claims from the Department of Labor and Industries, pursuant to RCW 60.28.051 V. DISCUSSION: Staff recommends the City Council's acceptance of the project's as constructed by the above listed contractors. Page 92 of 113 Resolution - 1 RESOLUTION NO. ________ A RESOLUTION ACCEPTING WORK PERFORMED BY PREMIER EXCAVATION, INC., UNDER CONTRACT FOR PROJECT NO. 16030, CHAPEL HILL LID 150. WHEREAS, the work performed by Premier Excavation, Inc., under contract for the Chapel Hill LID 150 has been examined by City of Pasco Engineering Division and has been found to be in apparent compliance with the applicable project specifications and drawings, and WHEREAS, it is the Engineering Division’s recommendation that the City of Pasco formally accept the contractor's work and the project as complete. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON: That the City Council concurs with the Engineering Division’s recommendation and thereby accepts the work performed by Premier Excavation, Inc., under contract for the Chapel Hill LID 150 as being completed in apparent compliance with the project specifications and drawings, and Be It Further Resolved, that the City Clerk is hereby directed to notify the Washington State Department of Revenue of this acceptance, and Be It Further Resolved, that the final payment of retainage being withheld pursuant to applicable laws, regulations and administrative determination shall be released upon satisfaction of same and verification thereof by the Public Works Director and Finance Director. PASSED by the City Council of the City of Pasco, Washington this day of , . Saul Martinez Mayor ATTEST: APPROVED AS TO FORM: _____________________________ ___________________________ Debra Barham, CMC Kerr Ferguson Law, PLLC City Clerk City Attorneys Page 93 of 113 Resolution - 1 RESOLUTION NO. ________ A RESOLUTION ACCEPTING WORK PERFORMED BY TOWNSEND CONTROLS & ELECTRICS, LLC., UNDER CONTRACT FOR PROJECT NO. 1800059, WWTP PLC UPGRADES. WHEREAS, the work performed by Townsend Controls & Electrics, LLC., under contract for the WWTP PLC Upgrades has been examined by City of Pasco Engineering Division and has been found to be in apparent compliance with the applicable project specifications and drawings, and WHEREAS, it is the Engineering Division’s recommendation that the City of Pasco formally accept the contractor's work and the project as complete. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON: That the City Council concurs with the Engineering Division’s recommendation and thereby accepts the work performed by Townsend Controls & Electrics, LLC., under contract for the WWTP PLC Upgrades as being completed in apparent compliance with the project specifications and drawings, and Be It Further Resolved, that the City Clerk is hereby directed to notify the Washington State Department of Revenue of this acceptance, and Be It Further Resolved, that the final payment of retainage being withheld pursuant to applicable laws, regulations and administrative determination shall be released upon satisfaction of same and verification thereof by the Public Works Director and Finance Director. PASSED by the City Council of the City of Pasco, Washington this day of , . Saul Martinez Mayor ATTEST: APPROVED AS TO FORM: _____________________________ ___________________________ Debra Barham, CMC Kerr Ferguson Law, PLLC City Clerk City Attorneys Page 94 of 113 Resolution - 1 RESOLUTION NO. ________ A RESOLUTION ACCEPTING WORK PERFORMED BY C&E TRENCHING, LLC., UNDER CONTRACT FOR PROJECT NO. 18080, FOSTER WELLS FORCE MAIN. WHEREAS, the work performed by C&E Trenching, LLC., under contract for the Foster Wells Force Main has been examined by City of Pasco Engineering Division and has been found to be in apparent compliance with the applicable project specifications and drawings, and WHEREAS, it is the Engineering Division’s recommendation that the City of Pasco formally accept the contractor's work and the project as complete. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON: That the City Council concurs with the Engineering Division’s recommendation and thereby accepts the work performed by C&E Trenching, LLC., under contract for the Foster Wells Force Main as being completed in apparent compliance with the project specifications and drawings, and Be It Further Resolved, that the City Clerk is hereby directed to notify the Washington State Department of Revenue of this acceptance, and Be It Further Resolved, that the final payment of retainage being withheld pursuant to applicable laws, regulations and administrative determination shall be released upon satisfaction of same and verification thereof by the Public Works Director and Finance Director. PASSED by the City Council of the City of Pasco, Washington this day of , . Saul Martinez Mayor ATTEST: APPROVED AS TO FORM: _____________________________ ___________________________ Debra Barham, CMC Kerr Ferguson Law, PLLC City Clerk City Attorneys Page 95 of 113 Resolution - 1 RESOLUTION NO. ________ A RESOLUTION ACCEPTING WORK PERFORMED BY CLEARWATER CONSTRUCTION & MANAGEMENT, LLC., UNDER CONTRACT FOR PROJECT NO. 17003, COLUMBIA EAST PUMP STATION. WHEREAS, the work performed by Clearwater Construction & Management, LLC., under contract for the Columbia East Pump Station has been examined by City of Pasco Engineering Division and has been found to be in apparent compliance with the applicable project specifications and drawings, and WHEREAS, it is the Engineering Division’s recommendation that the City of Pasco formally accept the contractor's work and the project as complete. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON: That the City Council concurs with the Engineering Division’s recommendation and thereby accepts the work performed by Clearwater Construction & Management, LLC., under contract for the Columbia East Pump Station as being completed in apparent compliance with the project specifications and drawings, and Be It Further Resolved, that the City Clerk is hereby directed to notify the Washington State Department of Revenue of this acceptance, and Be It Further Resolved, that the final payment of retainage being withheld pursuant to applicable laws, regulations and administrative determination shall be released upon satisfaction of same and verification thereof by the Public Works Director and Finance Director. PASSED by the City Council of the City of Pasco, Washington this day of , . Saul Martinez Mayor ATTEST: APPROVED AS TO FORM: _____________________________ ___________________________ Debra Barham, CMC Kerr Ferguson Law, PLLC City Clerk City Attorneys Page 96 of 113 Pasco City Council Regular Meeting September 21, 2020Page 97 of 113 Chapel Hill LID 150 Project -Before Page 98 of 113 Chapel Hill LID 150 Project -After Page 99 of 113 WWTP PLC and Controls Upgrade Project - Before Page 100 of 113 WWTP PLC and Controls Upgrade -After Page 101 of 113 Foster Wells Force Main Project Page 102 of 113 Columbia East Pump Station Project Page 103 of 113 Change Order Details Chapel Hill LID 150 ($91,458.50 or 2% of total contract) •We elected to install hot inlaid tape striping in lieu of thermo-plastic for the ease of maintenance. •Correction of items missing in original plans and specs including: •No Parking and speed limit signs. •Weed removal and pre-emergent to planter beds. •Total Project cost $5.5M WWTP PLC and Controls Upgrade ($846.78 or less than 1% of total contract) •Correction of items missing in plans and specs including: •Modification to existing fiber communication. •Total Project cost $866K Page 104 of 113 Change Order Details Foster Wells Force Main Project ($171,831.52 or 3% of total contract) •Correction of items missing in original plans and specs including: •De-beading of HDPE pipe at the weld joints. •Remove and replace existing fence at the PWRF to install pipe. •Flow meter to record flows into the PWRF facility. •Barricades and road monitoring at US 395 as part of the WSDOT permit requirements. •Total Project cost $4.78M Columbia East Pump Station Project ($113,321.73 or 4% of total contract) •Correction of items missing in original plans and specs including: •Elevated roof slab reinforcing. •Ductless Heat Pump. •Conduit and pad for future odor control system. •Hatch drains. •Fiber communications. •Extended warranty. •Total Project cost $4.3M Page 105 of 113 Questions?Page 106 of 113 AGENDA REPORT FOR: City Council September 17, 2020 TO: Dave Zabell, City Manager Remote Regular Meeting: 9/21/20 FROM: Angela Pashon, Senior Management Analyst Executive SUBJECT: *Resolution - Extension of Inclusion, Diversity and Equity Commission I. REFERENCE(S): II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: MOTION: I move to approve Resolution No. ____, extending the term of the Inclusion, Diversity and Equity Commission, a citizen ad hoc commission, through December 31, 2021. III. FISCAL IMPACT: IV. HISTORY AND FACTS BRIEF: The Inclusion, Diversity and Equity Commission (IDEC) commenced its strategic planning process in December 2018 and additional facilitated work sessions were held in the first quarter of 2019. The IDEC's workplan and extension of ad hoc commission through December 31, 2020 was approved by City Council on June 3, 2019, by Resolution No. 3906. To strengthen their understanding of City processes, programs, and services, the IDEC received presentations for City departments on topics such as communications, hiring practices, public access, and training throughout 2019. In addition, the commission received presentations from community organizations including: • Communities In Schools of Benton-Franklin • Pasco School District • Junior Achievement • Downtown Pasco Development Authority • Tri-Cities Diversity Council The IDEC spent significant time building a foundation of City services and processes in addition to learning about community organizations to further assist in their mission Page 107 of 113 to "identify means to promote and embrace diversity and inclusivity and to make such recommendations to the City Council for action, education, and guidance to foster an environment that includes, accepts, respects and appreciates all members of our community". Additionally, the IDEC conducted its first community outreach and engagement forum event in September 2019 and actively participated in community events such as Cinco de Mayo and the Fiery Foods Festival. V. DISCUSSION: Over the past several months, several conditions have hampered the progress of the Commission's workplan and development of recommendations for consideration by the City Council, including: • Commission Vacancies • COVID-19 • A mandated limitation of public meetings to be only "routine and necessary" until July 2020 • Orientation of 3 new commissioners The IDEC recommenced their monthly meeting schedule in August 2020. Their first order of business has been to review the draft workplan, which has sat dormant for six months due to COVID restrictions. The workplan contemplates considerable public outreach requiring gatherings, visitations, exhibits and experiences not conducive to a virtual meeting setting and not possible due to current limitations on public gatherings. IDEC will be prepared to present an update to Council within the next 60-90 days. Several conclusions were reached unanimously be the Commissioners at their most recent meeting, including; the limitations of COVID will severely hamper their ability to conduct critical outreach under current conditions, they are all committed to the mission Council has set out for IDEC, and that they see a need for the task they have been assigned and have a desire to continue. For the reasons outlined above and their desire to present meaningful and complete recommendations to City Council, the IDEC is requesting an extension of the ad hoc commission through December 31, 2021. Staff concurs with the Commission's recommendation. Page 108 of 113 Resolution – Extending IDEC - 1 RESOLUTION NO. _____ A RESOLUTION OF THE CITY OF PASCO, WASHINGTON, EXTENDING THE TERM OF THE PASCO INCLUSION, DIVERSITY, AND EQUITY COMMISSION, A CITIZEN AD HOC COMMISSION, THROUGH DECEMBER 31, 2021. WHEREAS, the City of Pasco has historically been the home for diverse cultures within our region creating its unique character and opportunities, as well as a source of pride for all who live here; and WHEREAS, the City Council of the City of Pasco desires to protect and encourage our diverse culture, as well as to protect the constitutional rights of its citizens, including the right to be free of discriminatory practices and the fair application of law and to demonstrate that Pasco is a welcoming and inclusive City, where laws apply equally to all who live here, and where individuals, families, and businesses are welcome; and WHEREAS, the City Council of the City of Pasco is honored to serve the entire community and seeks to provide equal protection to our residents and access to all of the City's services to those that live here; and WHEREAS, Article L Section I of the Washington Constitution declares that "governments derive their just powers from the consent of the governed, and are established to protect and maintain individual rights"; and WHEREAS, the Washington State Legislature has established the "Washington Law Against Discrimination RCW 49.60 which declares the "right to be free from discrimination because of race, creed, color, national origin, sex, honorably discharged veteran or military status, sexual orientation, or the presence of any sensory, mental, or physical disability or the use of a trained dog guide or service animal by a person with a disability is recognized as and declared to be a civil right"; and WHEREAS, the Pasco City Council, by oath, declares to uphold and support the Constitution and laws of the State of Washington, and hereby reaffirms its support to do so for equal benefit of all those who live here; and WHEREAS, the Pasco City Council, to advise it in meeting these goals and responsibilities, established and created a charter for an ad hoc commission in May of 2018, known as the Inclusion, Diversity, and Equity Commission. Page 109 of 113 Resolution – Extending IDEC - 2 NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF PASCO, DOES RESOLVE AS FOLLOWS: Section 1. Extension of Pasco Inclusion, Diversity, and Equity Commission. The City Council hereby extends the term of the citizen ad hoc commission, through December 31, 2021. Section 2. Terms and Conditions for Inclusion, Diversity, and Inclusion Commission. All other terms and conditions provided in the Charter of the Commission through Resolution No. 3828 and amended in Resolution No. 3906 will remain the same. Section 3. Goals of Inclusion, Diversity. and Equity Commission. The goals of the Pasco Inclusivity Commission are as follows: 1. Examine the practices and procedures of the City of Pasco to identify strategies to create a greater feeling of inclusion and welcoming for all who live and work in Pasco. 2. Engage with Pasco residents, interest groups, and businesses, seeking feedback on their experiences that can improve life in our community. 3. Identify strategies that help the City to be more inclusive in engaging our residents and businesses that will better promote unity, equality, and understanding in Pasco. 4. Identify funding strategies to implement these goals. 5. Present recommendations to the Pasco City Council on how to achieve the goals above. Section 4. Celebration of Diversity. The Commission shall provide the City Council with a report on opportunities to recognize and celebrate Pasco's diverse culture. Section 5. This Commission shall expire on December 31, 2021 unless extended by a majority vote of the Pasco City Council no less than ninety (90) days prior to the date of expiration. If so extended, the term shall be extended by such period as determined by the City Council. Section 6. Effective Date. This Resolution shall be effective upon adoption. Page 110 of 113 Resolution – Extending IDEC - 3 PASSED by the City Council of the City of Pasco, Washington this ____ day of ___________, 2020. Saul Martinez Mayor ATTEST: APPROVED AS TO FORM: _____________________________ ___________________________ Debra Barham, CMC Kerr Ferguson Law, PLLC City Clerk City Attorney Page 111 of 113 AGENDA REPORT FOR: City Council September 21, 2020 TO: Dave Zabell, City Manager Remote Regular Meeting: 9/21/20 FROM: Bob Gear, Fire Chief Fire Department SUBJECT: COVID-19 Test Site Agreements I. REFERENCE(S): II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: MOTION: I move to authorize the City Manager to complete negotiations and execute an agreement with Benton-Franklin Health District consistent with the terms presented and to bring back to the City Council for ratification. MOTION: I move to authorize the City Manager to complete negotiations and execute a professional services agreement with Columbia Safety LLC consistent with the terms presented and to bring back to the City Council for ratification. III. FISCAL IMPACT: Estimated at $1,093,000 (to be reimbursed 100% by Benton-Franklin Health District with CARES funds) IV. HISTORY AND FACTS BRIEF: The COVID-19 pandemic has taken an emotional and financial toll on the citizens of Pasco and surrounding communities. A significant factor in slowing the spread of COVID-19 is the availability and access to testing for symptomatic and asymptomatic individuals. When identified as a carrier, contact tracing can reduce the replicated exposures substantially. Several groups have provided drive-thru testing since mid-June in Benton and Franklin counties. The Washington National Guard has operated two drive-thru test sites in the community, one at the Toyota Center and one at the HAPO Center. The Toyota Center site was shut down approximately a month ago and the unit was re-deployed elsewhere in the state. The current site at the HAPO Center has been reduced to one lane Page 112 of 113 (originally three) and Benton-Franklin Health District (BFHD) anticipates re- deployment of this resource in the near future. V. DISCUSSION: The BFHD has been allocated CARES funding for a testing site from the Washington State Department of Health however, they currently lack available internal capacity to manage such an operation by themselves. Other areas of the state, particularly Seattle and surrounding King County, determined it necessary to establish their own drive-thru test sites. They have done so by utilizing fire agency staff within their respective communities. Recently BFHD asked the Pasco Fire Department if, with the assistance of an agency called Northwest Health Commons, could provide a high throughput test site in the Pasco community. Since the request the Pasco Fire Department staff has worked with BFHD and Northwest Health Commons to develop and staff a high output testing site. Specifics include: • The testing site would be located at the former New Horizons High School site. • BFHD would reimburse the City of Pasco for necessary expenditures. • Columbia Safety, LLC, would provide COVID testing services including necessary staff for registration and testing staff. Staff originally targeted to open the site by September 18; however, several factors caused a delay in opening until September 25, some include: battling wild fires in and around the region, determining how to staff the management and wo rkers at the site, securing tenting, developing an agreement with the University of Washington Lab for quick turnaround of samples. As this is a very time sensitive issue that staff are asking Council approve the above motions, which will enable staff to complete negotiations with BFHD and Columbia Safety LLC (including complete legal review), execute the agreements allowing operation to proceed, with subsequent ratification by the City Council. Benton-Franklin Health District Agreement • Provides for reimbursement of costs incurred by the City through CARES funding for site management and operations as well as equipment and supplies Columbia Safety LLC Professional Services Agreement • Serve as consultant who will train, qualify and provide an appropriate number of personnel to perform the following functions at the testing site Page 113 of 113