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HomeMy WebLinkAboutWA State Dept of Commerce - Downtown Pasco Revitalization Readiness SurveyWashington State Department of �i►� Commerce 2019-2021 Capital Budget Local Community Projects Contract Readiness Survey Grantee: City of Pasco Project Title: Downtown Pasco Revitalization (Pasco) Net Grant Amount: $339,500.00 Instructions: Before you can receive funds, a contract will need to be executed between your organization and the state. Contract development generally takes four to six weeks once you have met all pre -contracting requirements. Please follow these steps to get the process started: 1. Completely fill out the survey questions by typing your responses in the electronic version of this form; 2. Have the Grantee Certification (last page) signed by the person authorized to sign contracts for your organization; 3. Attach documentation for committed funds (copies of award letters, council appropriations, etc.), if applicable; 4. Compile and email these documents to your Grant Manager, Karma Shannonlawson at karma.shannonlawson@commerce.wa.gov If you have any questions or need additional information, please contact me at: Karma Shannonlawson at (360) 810-0185 or karma.shannonlawson@commerce.wa.gov. All grantees are required to set up an SWV number so funds may be sent electronically. Please find detailed instructions here: ice of Financial Management. It may take up to three weeks after you submit this information for an electronic transfer account to be set up. You may immediately submit your working papers survey to us; we will automatically receive your SWV number from the office that sets them up. Thank you for your assistance in making this contract -writing process as quick and easy as possible! SECTION 1. GENERAL INFORMATION 1.1 Grantee (Complete Legal Name) 1.2 Type of Organization 1.3 Statewide Vendor Number (if available) 1.4 UBI# (if available) 1.5 Project Street Address 1.6 Project Mailing Address 1.7 County 1.8 Project GPS Coordinates (approximate center of where you will be working) 1.9 Project Jurisdiction (county, city, town) 1.10 Legislative District 1.11 Congressional District Which legislator(s) took the lead in introducing your appropriation? Authorized Person to Sign Contract Mailing Address (if different from project mailing address above) Telephone Email 1.1 cl Person Administering the Grant (once contract is signed) Mailing Address (if different from project mailing address above) Telephone Email City of Pasco, WA ® Publicly -Owned ❑ Private Non -Profit ❑ Tribal 109 West Lewis St, Pasco, WA 99301 525 N. 3rd Avenue, Pasco, WA 99301 Franklin Latitudee. ., 45.35 Longitudele.91, 120.4510) 46.13'48.05"119.05'29.46" City of Pasco 16th 4th Reps. Rude, Jenkin David K. Zabell, City Manager Same as Above 509-545-3404 ,_a,,alldCc�Pasco-wa.cgw N. Zach Ratkai Same as above 509-578-2078 Ratkaiz@pasco-wa.gov SECTION 2. PROJECT INFORMATION PROJECT DESCRIPTION 12.1 Please describe the project's anticipated use and public benefit. Downtown Pasco has transformed into a regional destination of culture, featuring a mix of authentic Latino eateries, boutique clothing stores, media outlets and bakeries. For example, the Pasco Specialty Kitchen culinary incubator, located next to the Market Plaza, currently serves 56 small food businesses that sell products throughout the region. Each of these businesses have 2-3 employees, and many are featured at the PFM, and other markets and festivals thoughout the region. In addition, the district provides goods and services for surrounding neighborhoods of east Pasco, and serves a number of major employers, including Lourdes Hospital, Franklin County, City of Pasco, Pasco School District and manufacturers like Uniwest and Pasco Machine. A recent customer survey of major employers indicated a high level of disposal income, coupled with a strong desire for more events, eating and shopping establishments to entice employees to spend more time downtown each week. While the survey showed that this consumer base feels safe and welcome in downtown Pasco, they also identified poor infrastructure and gathering places as deterrents to spending more time and money downtown. The Downtown Revitalization project includes renovation of the Pasco Farmers Market Pavilion, improvements to the downtown streetscape, including sidewalk/store front improvements and greater pedestrian access to businesses. The infrastructure surrounding Peanuts Park, and the park itself, is deteriorated to the point of being non-functional and in some cases, unsafe. A number of structures will be removed, and water, sewer, stormwater, electric and technology upgrades are part of the improvement package. The park will be transformed to resemble more of a community plaza that flows into adjacent business properties, all of whom have plans to create openings into the plaza that will improve customer service and interaction. Specifically, the overall project has attracted a commitment to repurpose a long vacant building adjacent to the area. Downtown Pasco is on the precipice of greatness. A young, well educated and diverse population is bringing a hip perspective to what downtown can and should be; the business community's engagement and organization continues to improve; vacant storefronts are filling in with new eateries like Havana Cafe and Jochos Tacos, and new professional offices like the Group Health Foundation have begun to locate downtown and create new jobs. Attendance and sales at the PFM and events like Cinco de Mayo and Fiery Foods Festival are growing; and pride in ownership for the business district and surrounding neighborhoods is showing. All of these elements are contributing to the formation of a new marketplace for the Columbia Basin, and can transform this district to a vibrant Market Plaza, or Plaza Mercado en espanol, where the authenticity is at the heart of the synergy between inviting and exciting public amenities, and retail or dining options +q, create a sense place and communis, and draw people for an experience_ 2,2 Is this project part of a larger, phased project? If YES, explain how this phase fits in the ❑ YES ® NO overall project. 2,3 Do you have control of the project site either through ownership or through a long-term lease (at least 15 years)? If NO, please explain and include the date you expect to ® YES ❑ NO meet this condition. IMPORTANT: Site control is required before we can begin writing the contract. GOVPPNnR EXECUTIVE ORnFR 05.05 (EO 05-05) CULTI 117M A. HISTORICAL RESOURCES REVIEW (OR SECTION 1061 2 Does your project involve land acquisition, ground disturbance. or construction or rehabilitation of a building over 50 years old? ❑ Land Acquisition If YES and your project includes only state and local funds, you will need to go through the EO 05-05 review process. ® Ground Disturbance If NO, please explain. 2•4a Does your project include federal funds? ® YES ❑ NO ❑ Building Over 50 If YES, you will need to go through the Section 106 review process. Years Old IMPORTANT: If EO 05-05 (or Section 106) applies to your project, you will need to complete this review before we can execute the contract.' LEED (LEADERSHIP IN ENERGY AND ENVIRONMENTAL DESIGN) CERTIFICATION �- Does your project include new construction or renovation of a building or facility? ® YES ❑ NO If YES, indicate if you entered the LEED certification process with the goal of your facility obtaining the silver standard. IMPORTANT: As part of your contracting process, you are required to complete a LEED Certification Declaration form. 2 We have not entered into the LEED Certification process, nor does the city intend to seek LEED certification. PREVAILING WAGE 2,6 If your project includes new construction or renovation, do you understand and acknowledge that you are required to pay state prevailing wages for all construction- ® YES related work as of April 2, 2020 ' The EO 05-05 requires recipients of state funds to consult with interested parties, i.e., Department of Archaeology and Historic Preservation, and Indian Tribes, prior to starting project construction. If your project funding includes federal funds, Section 106 (National Historic Preservation Act) will be required, which supersedes the EO 05-05 review. These consultations should take place as early as possible in order to avoid delays in starting your project. If you have questions regarding the cultural and historic resources process, please contact your project manager. 2 LEED is a certification program run by the U.S. Green Building Council. In 2005 the Washington State Legislature passed a law requiring all capital projects grant recipients to comply with the LEED standards (RCW 39.35D). The goal is for major construction or renovation projects receiving state funds to be built to the LEED silver standard where "practicable." Projects that fall under certain facility types and projects demonstrating that it would not "be practicable" to meet the LEED silver standard may qualify for a LEED exemption. Please refer to the attached LEED Certification Declaration form for more details. If you have questions regarding the LEED process, please contact your project manager. SCOPE OF WORK 2,7 Describe all the activities and deliverables needed to accomplish this project. IMPORTANT: Provide a description of the project along with the estimated start and end date. Your Scope of Work must correspond with your application or member request and will become part of your contract. COnstrcution is expected to commence in September 2020 and end in May of 2021 The construction components of the project include: 1. Peanuts Park: Demolition and reconstruction of Peanuts Park with a modern plaza design, new restrooms, safety lighting, public seating and eating spaces, public art and connection openings to adjacent food establishments Viera's Bakery and EI Torito Market. 2. Pasco Farmers Market: Renovation and expansion of market pavilion to include installation of new center structure, new and expanded utility connections to allow for increased programming and community usage of the market pavilions, demolition and construction of new surface treatment for entire site. 3. Pedestrian safety and ADA accessibility improvements to perimeter of entire project site, which will also include streetscaee improvements that can be continued through the downtown core. PROJECT COST 2.8 Only complete the Project Costs table below if your budget is finalized. A list of eligible and ineligible costs is attached at the end of this survey. IMPORTANT: Your Total Project Costs must equal your Total Funding in Question 2.9. The cost categories must correspond with the activities listed on your Scope of Work. The Project Cost table will become part of your contract. Please note that this is a reimbursement grant; only costs incurred after July 1, 2016, will be reimbursed. IMPORTANT: A finalized budget is required before we can begin writing the contract. IMPORTANT: Internal project management is NOT an eligible cost for reimbursement. Site Acquisition 0 Architecture and Engineering $601,145 Construction $5,100,000 Construction Management $484,393.30 Capitalized Equipment Other: $675,000 1 Contingency PROJECT FUNDING 2.9 Complete the table below listing the amounts and funding sources for this project. State the status of your funding sources as follows: Committed: funds are considered committed if a formal notice of approval for the funds is in place from the funding source. Local Revenue must be in an approved budget or be appropriated by your council or commission to be considered committed. Attach documentation such as copies of award letters, council appropriations, etc. In -Hand: funds are considered in -hand if you have already received the funds. IMPORTANT: Your Total Project Funding must equal your Total Project Costs in Question 2.8. The Project Funding table will become part of your contract. You are required to have full funding for your project by either having the funds in -hand or by showing that the funds are committed. IMPORTANT: All project funding is required before we can begin writing the contract. took, 1119 Status .(Committed State Grant Department of Commerce , $339,500.00 Committed Other Funds (e.g. State, Federal, Local, Grants, Private, Loans) State Grant Department of Commerce $150,920 Federal Section 108 Loan UID Housing and Urban $3,710,000 Local Taxco Real Estate Excise $1,311,118.30 Local Pasco General Fund $1,206,000 TOTAL PROJECT FUNDING (must match 2.8 Total Project $ Costs) 6,717,538.30 CONTINGENCIES Committed Committed In Hand Committed 2.10 Are there contingencies that could change your answers to any of the questions above? If so, please briefly explain. For example: Project description, site control, scope of work, financing, etc_ Final bid costs for construction and final costs for construction management scope of work could change project cost assumptions. PROJECTIONS 13,0 Please estimate how much of your award you plan to request during the upcoming quarters. This information is used for program budgeting purposes only and is not binding. Fiscal Year 2021 July 11—September 30, 202.0 $200,000 1 October 1 - December 31, 2020 $139,000 January_1 - March 31, 2021 April 1 —June 30, 202.1_ Total $339,000 Fiscal Year 2022 July1 - September 30, 2021 October 1 - December 31, 2021 January 1 - March 31, 2022 April_1 -June 30, 2022 Total Fiscal Year 2023 July 1 _ September_30, 2022 October 1 - December 31, 2022 January 1 - March 31, 2023 April 1 — June 30, 2023 Total GRANTEE CERTIFICATION The Grantee certifies that: The information and financial data provided in this document are true and correct to the best of their belief and knowledge and it is understood that Commerce staff may independently verify information, and that the discovery of incomplete, false, and/or misleading information is grounds for withholding awarded funds or termination of grant contract; Records supporting the information provided in this document are on file and will be made available by the Grantee upon request; There are no outstanding liens against this project; There is currently no litigation in existence seeking to enjoin the commencement or completion of the above-described project; and The Grantee intends to enter into a grant contract with the Department of Commerce, provided that the terms and conditions for a Department of Commerce grant are satisfactory to both parties. Signed: Name: e� Title: -Ci � "AAAI� Phone Number 501 -34-(3-,;4U4 Date: IN /2.� 11020 Eligible Costs Capital Budget funds may generally be used to pay for the following project expenses incurred as far back as July 1, 2016: design, architectural, and engineering work; building permits/fees; archeological/historical review; construction labor and materials; demolition/site preparation; capitalized equipment; information technology infrastructure (cables and wiring); construction management and observation (from external sources only)*; initial furnishings**; landscaping; real property when purchased specifically for the project, and associated costs.*** Ineliaible Costs The following costs are not eligible for reimbursement under this program: internal administrative activities and staffing costs; mortgage or loan payments; project management (from any source)****; fundraising activities; feasibility studies; computers or office equipment; rolling stock (such as vehicles); lease payments for rental of equipment or facilities; any maintenance or operating costs; property leases (including long- term leases) the moving of equipment, furniture, etc., between facilities. Construction management and observation is on-site management and/or supervision of the work site and workers thereon. This is an eligible project cost. Construction management does not include work typically performed by off-site consultants or consultant organizations, grant writers, project managers, or employees of the grantee, unless the employee is hired solely and specifically to perform on-site construction management as defined above and in accordance with the Office of Financial Management's 2017-2027 Capital Budget Instructions, Chapters 1.5 and 4.2. Furnishings and equipment are considered eligible project costs as long as the average useful life of the item purchased is 13 years or more. Costs directly associated with property acquisition include appraisal fees, title opinions, surveying fees, real estate fees, title transfer taxes, easements of record, and legal expenses. **** In no way shall funds be used to supplant or subsidize operating costs such as ordinary maintenance or administrative staff expenses Note: Please do not include operating costs in your project scope and budget.