HomeMy WebLinkAboutWA State Dept of Commerce - Pasco Farmers Market & Park Readiness Surveya4�r Washington State
v Co -unerce
2019-2021 Capital Budget
2020 Local and Community Projects
Contract Readiness Survey
Grantee: City of Pasco
Project Title: Pasco Farmers Market & Park (Pasco)
Contract Code: S20189
Net Grant Amount: $150,920.00
Instructions:
Before you can receive funds, a contract will need to be executed between your organization
and the state. Contract development generally takes four to six weeks once you have met all
pre -contracting requirements. Please follow these steps to get the process started:
1. Completely fill out the survey questions by typing your responses in the electronic
version of this form;
2. Have the Grantee Certification (last page) signed by the person authorized to sign
contracts for your organization;
3. Attach documentation for committed funds (copies of award letters, council
appropriations, etc.), if applicable;
4. Fill out and have the LEED Certification Declaration form (attached) signed;
5. Compile and email these documents to your Grant Manager, Katrina Perez at
katrina.perez@commerce.wa.gov
If you have any questions or need additional information, please contact me at:
Katrina Perez at (360) 725-3024 or katrina.perez@commerce.wa.gov.
All grantees are required to set up an SWV number so funds may be sent electronically.
Please find detailed instructions here: ^ffice of Financial Management. It may take up to
three weeks after you submit this information for an electronic transfer account to be set up.
You may immediately submit your working papers survey to us; we will automatically receive
your SWV number from the office that sets them up.
Thank you for your assistance in making this contract -writing process as quick and easy as
possible!
SECTION 1. GENERAL INFORMATION
1 Grantee (Complete Legal Name)
1.2 Type of Organization
1.3 Statewide Vendor Number (if available)
1.4 Federal Tax ID
1 UBI# (if available)
1.5 Project Street Address
1.6 Project Mailing Address
1.7 County
1.8 Project GPS Coordinates (approximate
center of where you will be working)
1.9 Project Jurisdiction (county, city, town)
1.10 Legislative District
1.11 Congressional District
1.12 Which legislator(s) took the lead in
introducing your appropriation?
1.13 Authorized Person to Sign Contract
Authorized Signatory Title
Mailing Address (if different from project
mailing address above)
Telephone
Email
1 14 Person Administering the Grant (once
contract is signed)
Mailing Address (if different from project
mailing address above)
Telephone
Email
City of Pasco, WA
® Publicly -Owned ❑ Private Non -Profit ❑ Tribal
109 West Lewis St, Pasco, WA 99301
525 North 3rd Avenue, Pasco, WA 99301
Franklin
Latitu�e.� 45.3530 Longitude e.g., 120.4510)
46.13'48.05" 119.05'29.46"
City of Pasco
16th
4th
Reps. Rude, Jenkin
David K. Zabell
City Manager
Same as Above
509-545-3404
zabe11D0casco-wa.aov
N. Zach Ratkai
Same as Above
F 509-578-2078
Ratkaiz@pasco-wa.gov
SECTION 2. PROJECT INFORMATION
PROJECT DESCRIPTION
12.1 Please describe therp oject's anticipated use and public benefit.
The Downtown Revitalization project includes renovation of the Pasco Farmers Market Pavilion,
improvements to the downtown streetscape, including sidewalk/store front improvements and greater
pedestrian access to businesses. The infrastructure surrounding Peanuts Park, and the park itself, is
deteriorated to the point of being non-functional and in some cases, unsafe. A number of structures will
be removed, and water, sewer, stormwater, electric and technology upgrades are part of the
improvement package. The park will be transformed to resemble more of a community plaza that flows
into adjacent business properties, all of whom have plans to create openings into the plaza that will
improve customer service and interaction. Specifically, the overall project has attracted a commitment
to repurpose a long vacant building adjacent to the area.
Downtown Pasco is on the precipice of greatness. A young, well educated and diverse population is
bringing a hip perspective to what downtown can and should be; the business community's engagement
and organization continues to improve; vacant storefronts are filling in with new eateries like Havana
Cafe and Jochos Tacos, and new professional offices like the Group Health Foundation have begun to
locate downtown and create new jobs.
Attendance and sales at the PFM and events like Cinco de Mayo and Fiery Foods Festival are growing;
and pride in ownership for the business district and surrounding neighborhoods is showing. All of these
elements are contributing to the formation of a new marketplace for the Columbia Basin, and can
transform this district to a vibrant Market Plaza, or Plaza Mercado en espanol, where the authenticity is
at the heart of the synergy between inviting and exciting public amenities, and retail or dining options
create a sense place and community,and draw people for an experience.
2.2 Is this project part of a larger, phased project? If YES. explain how this phase fits in the ❑ YES ® NO
overall project.
SITE COR
2.3 Do you have control of the project site either through ownership or through a long-term
lease (at least 15 years)? If NO, please explain and include the date you expect to ® YES ❑ NO
meet this condition.
IMPORTANT: Site control is required before we can begin writing the contract.
GOVERNOR EXECUTIVE ORDER 05.05 (EO 05-05) CULTURAL & HISTORICAL RESOURCES REVIEW (OR SECTION irim
2,4 Does you project involve land acquisition, ground disturbance, or construction or
rehabilitation of a building over 50 years old?
If YES and your project includes only state and local funds, you will need to go through
the EO 05-05 review process.
If NO, please explain.
2.4a Does your project include federal funds? ® YES ❑ NO
If YES, you will need to go through the Section 106 review process.
IMPORTANT: If EO 05-05 (or Section 106) applies to your project, you will need to
complete this review before we can execute the contract.'
LEED (LEADERSHIP IN ENERGY AND ENVIRONMENTAL DESIGN) CERTIFICATION
r2,Z Does your project include new construction or renovation of a building or facility?
❑ Land Acquisition
® Ground Disturbance
❑ Building Over 50
Years Old
® YES ❑ NO
If YES, indicate if you entered the LEED certification process with the goal of your facility obtaining the silver
standard.
IMPORTANT: As part of your contracting process, you are required to complete a LEED Certification
Declaration form. 2
We have not entered into the LEED Certification process, nor does the city intend to seek
LEED certification.
PREVAILING WAGE
kc If'your project includes new construction or renovation, do you understand and
acknowledge that you are required to pay state prevailing wages for all construction- ® YES
related work as of
1 The EO 05-05 requires recipients of state funds to consult with interested parties, i.e., Department of Archaeology and Historic
Preservation, and Indian Tribes, prior to starting project construction. If your project funding includes federal funds, Section 106
(National Historic Preservation Act) will be required, which supersedes the EO 05-05 review. These consultations should take place as
early as possible in order to avoid delays in starting your project. If you have questions regarding the cultural and historic resources
process, please contact your project manager.
2 LEED is a certification program run by the U.S. Green Building Council. In 2005 the Washington State Legislature passed a law
requiring all capital projects grant recipients to comply with the LEED standards (RCW 39.35D). The goal is for major construction or
renovation projects receiving state funds to be built to the LEED silver standard where "practicable." Projects that fall under certain
facility types and projects demonstrating that it would not `be practicable" to meet the LEED silver standard may qualify for a LEED
exemption. Please refer to the attached LEED Certification Declaration form for more details. If you have questions regarding the
LEED process, please contact your project manager.
SCOPE OF WORK
2.7 Describe all the activities and deliverables needed to accomplish this project.
IMPORTANT: Provide a description of the project along with the estimated start and end date. Your Scope of
Work must correspond with your application or member request and will become part of your contract.
COnstrcution is expected to commence in September 2020 and end in May of 2021
The construction components of the project include:
1. Peanuts Park: Demolition and reconstruction of Peanuts Park with a modern plaza design, new
restrooms, safety lighting, public seating and eating spaces, public art and connection openings to
adjacent food establishments Viera's Bakery and EI Torito Market.
2. Pasco Farmers Market: Renovation and expansion of market pavilion to include installation of new
center structure, new and expanded utility connections to allow for increased programming and
community usage of the market pavilions, demolition and construction of new surface treatment for
entire site.
3. Pedestrian safety and ADA accessibility improvements to perimeter of entire project site, which will
also include streetscape improvements that can be continued through the downtown core.
PROJECT COSTS
2,8 Only complete the Project Costs table below if your budget is finalized. A list of eligible and ineligible costs is
attached at the end of this survey.
IMPORTANT: Your Total Project Costs must equal your Total Funding in Question 2.9. The cost categories
must correspond with the activities listed on your Scope of Work. The Project Cost table will become part
of your contract. Please note that this is a reimbursement grant; only costs incurred after July 1, 2016, will
be reimbursed.
IMPORTANT: Afinalized budget is required before we can begin writing the contract.
IMPORTANT: Internal project management is NOT an eligible cost for reimbursement.
Category,Cost
Site Acquisition 0
Architecture and Engineering $601,145
Construction $5,100,000
Construction Management $484,393.30
Capitalized Equipment
Other: $675,000
PROJECT FUNDING
o n Complete the table below listing the amounts and funding sources for this project. State the status of your funding
sources as follows:
Committed: funds are considered committed if a formal notice of approval for the funds is in place from the
funding source. Local Revenue must be in an approved budget or be appropriated by your council or
commission to be considered committed. Attach documentation such as copies of award letters, council
appropriations, etc.
In -Hand: funds are considered in -hand if you have already received the funds.
IMPORTANT: Your Total Project Funding must equal your Total Project Costs in Question 2.8. The Project
Funding table will become part of your contract. You are required to have full funding for your project (or
project phase) by either having the funds in -hand or by showing that the funds are committed.
IMPORTANT: All project funding is required before we can begin writing the contract.
State Grant Department of Commerce $150,920.00 Committed J
Other Funds (eg. State, Federal, Local, Grants, Private, Loans)
State Grant Department of Commerce $339,500 Committed
Federal Section 108 Loan UDD Housing and Urban $3,710,000 Committed
Local Taxco Real Estate Excise $1,311,118.30 In Hand
Local Pasco General Fund $1,206,000 Committed
"r-&-1 ^&L---.
CONTINGF""
Are there contingencies that could change your answers to any of the questions above? If so, please briefly
explain. For example: Project description, site control, scope of work, financing, etc_
Final bid costs for construction and final costs for construction management scope of work
could change project cost assumptions.
PROJECTIONS
EF"Illease estimate how much of your award you plan to request during the upcoming quarters. This information is
Pr used for program budgeting purposes only and is not binding.
Fiscal Year 2021
July_1=September 30, 2020
October 1 - December 31, 2020 $150,920
January 1 - March 31, 2021
_AAril 1 - Ju_n_e_ 30, 2021
Total $150,920
Fiscal Year 2022
July 1 - September 30, 2021
October 1 - December 31, 2021
Januaty_1 - March 31, 2022
April 1 - June 30, 2022
Total
Fiscal Year 2023
July 1 - September 30, 2022
October 1 - December 31, 2022
January 1 - March 31, 2023
_April 1 -June 30, 2023
Total
GRANTEE CERTIFICATION
The Grantee certifies that:
The information and financial data provided in this document are true and correct to the best of
their belief and knowledge and it is understood that Commerce staff may independently verify
information, and that the discovery of incomplete, false, and/or misleading information is grounds
for withholding awarded funds or termination of grant contract;
Records supporting the information provided in this document are on file and will be made available
by the Grantee upon request;
There are no outstanding liens against this project;
There is currently no litigation in existence seeking to enjoin the commencement or completion of
the above-described project; and
The Grantee intends to enter into a grant contract with the Department of Commerce, provided that
the terms and conditions for a Department of Commerce grant are satisfactory to both parties.
Signed:
Name: ���� 3 Dk(
Title: Cti VA �i -e�
Phone Number: 5b� — 545 - 3 q0 4
Date: 1 /a 4 I2.b 20
Eligible Costs
Capital Budget funds may generally
be used to pay for the following
project expenses incurred as far
back as July 1, 2016:
design, architectural, and
engineering work;
building permits/fees;
archeological/historical review;
construction labor and materials;
demolition/site preparation;
capitalized equipment;
information technology
infrastructure (cables and wiring);
construction management and
observation (from external
sources only)*;
y initial furnishings**;
■ landscaping;
• real property when purchased
specifically for the project, and
associated costs.***
Ineligible Costs
The following costs are not eligible
for reimbursement under this
program:
internal administrative activities
and staffing costs;
mortgage or loan payments;
project management (from
any source)****;
fundraising activities;
feasibility studies;
computers or office equipment;
rolling stock (such as vehicles);
lease payments for rental of
equipment or facilities;
any maintenance or operating
costs;
property leases (including long-
term leases)
the moving of equipment,
furniture, etc., between
facilities.
* Construction management and observation is on-site management and/or supervision of the
work site and workers thereon. This is an eligible project cost. Construction management does
not include work typically performed by off-site consultants or consultant organizations, grant
writers, project managers, or employees of the grantee, unless the employee is hired solely and
specifically to perform on-site construction management as defined above and in accordance
with the Office of Financial Management's 2017-2027 Capital Budget Instructions, Chapters 1.5
and 4.2.
Furnishings and equipment are considered eligible project costs as long as the average useful
life of the item purchased is 13 years or more.
" Costs directly associated with property acquisition include appraisal fees, title opinions,
surveying fees, real estate fees, title transfer taxes, easements of record, and legal expenses.
In no way shall funds be used to supplant or subsidize operating costs such as ordinary
maintenance or administrative staff expenses
Note: Please do not include operating costs in your project scope and budget.