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Home My WebLink About2020.07.20 Council Remote Meeting PacketRemote Regular Meeting AGENDA PASCO CITY COUNCIL 7:00 p.m. July 20, 2020 Page 1. REMOTE MEETING INSTRUCTIONS: (a) Governor Inslee's Proclamation No. 20-28.4, made in response to the COVID-19 emergency, prohibits members of the public from attending City meetings in-person but requires agencies to provide options for the public to participate in remotely. To best comply, the City asks all members of the public that would like to comment regarding items on the agenda to fill out a form via the City’s website (www.pasco- wa.gov/publiccomment) to obtain access information to comment. Requests to comment in meetings must be received by 4:00 p.m. on the day of each meeting. To listen to the meeting via phone, call (415) 655-0052 and use access code 942-626-986. City Council meetings are broadcast live on PSC-TV Channel 191 on Charter/Spectrum Cable in Pasco and Richland and streamed at www.pasco-wa.gov/psctvlive and on the City’s Facebook page at www.facebook.com/cityofPasco. 2. CALL TO ORDER: 3. ROLL CALL: (a) Pledge of Allegiance 4. CONSENT AGENDA: All items listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by roll call vote as one motion (in the form listed below). There will be no separate discussion of these items. If further discussion is desired by Council members or the public, the item may be removed from the Consent Agenda to the Regular Agenda and considered separately. 5 - 13 (a) Approval of Meeting Minutes To approve the minutes of the Pasco City Council remote Meeting held on July 6, 2020 and remote Special Meeting & Workshop held on July 13, 2020. Page 1 of 120 Remote Regular Meeting July 20, 2020 14 - 16 (b) Bills and Communications To approve claims in the total amount of $2,595,771.44 ($1,492,573.20 in Check Nos. 236510-236623; $290,161.57 in Electronic Transfer Nos. 829077-829079, 829085-829086; $8,279.64 in Check Nos. 53367-53374; $804,757.03 in Electronic Transfer Nos. 30149599-30150106.) To approve bad debt write-off for Utility Billing, Ambulance, Cemetery, General Accounts, Miscellaneous Accounts, and Municipal Court (non- criminal, criminal, and parking) accounts receivable in the total amount of $170,410.55. No bad debt is being turned over for collection. 17 - 27 (c) Substitute House Bill 1406 and Enacting PMC Chapter 3.26 "Sales & Use Tax for Affordable/Supportive Housing" To adopt Ordinance No. 4495, enacting Chapter 3.26 “Sales and Use Tax for Affordable and Supportive Housing;" and further, authorize publication by summary only. 28 - 78 (d) Resolution Approving the Local Road Safety Plan To approve Resolution No. 3974, adopting the Local Road Safety Plan. 79 - 85 (e) Renewal of Prosecutorial Services Agreement To approve the Prosecutorial Services Agreement with Bell, Brown & Rio and, further, to authorize the City Manager to sign and execute the agreement. (RC) MOTION: I move to approve the Consent Agenda as read. 5. PROCLAMATIONS AND ACKNOWLEDGEMENTS: 6. REPORTS FROM COMMITTEES AND/OR OFFICERS: (a) Verbal Reports from Councilmembers 86 - 90 (b) General Fund Monthly Report - June 2020 7. HEARINGS AND COUNCIL ACTION ON ORDINANCES AND RESOLUTIONS RELATING THERETO: 8. ORDINANCES AND RESOLUTIONS NOT RELATING TO HEARINGS: 91 - 94 (a) *Resolution to Reject Bids for Road 36 Lift Station Upgrades Project MOTION: I move to approve Resolution No. 3975, rejecting all bids for the Road 36 Lift Station Upgrades Project. Page 2 of 120 Remote Regular Meeting July 20, 2020 9. UNFINISHED BUSINESS: 95 - 114 (a) Professional Services Agreement with WSP, Inc. for Construction Management Services on Lewis Street Overpass Project MOTION: To approve a Professional Services Agreement for Construction Management Services on the Lewis Street Overpass Project with WSP Inc. in the amount of $1,853,000, and further, authorize the City Manager to execute the Professional Services Agreement. 10. NEW BUSINESS: 115 - 117 (a) Inclusion, Diversity & Equity Commission Appointments MOTION: I move to confirm the Mayor's appointments to the Inclusion, Diversity & Equity Commission to include Naima Chambers Smith, Joel Nunn-Sparks and Elouise Sparks to Position Nos. 1, 3 and 4 respectively, with the terms ending on December 31, 2020 for all positions. 118 - 120 (b) Pasco Public Facilities District Board Reappointment MOTION: I move to confirm the Mayor's reappointment of Mark Morrissette to the Pasco Public Facilities District Board to Position No. 2 with a term expiring on July 14, 2024. 11. MISCELLANEOUS DISCUSSION: 12. EXECUTIVE SESSION: 13. ADJOURNMENT: (a) (RC) Roll Call Vote Required * Item not previously discussed Q Quasi-Judicial Matter MF# “Master File #....” (b) REMINDERS: • Monday, July 20, 6:00 PM: LEOFF Disability Board – via GoToMeeting (MAYOR SAUL MARTINEZ, Rep.; MAYOR PRO TEM BLANCHE BARAJAS, Alt.) • Thursday, July 23, 4:00 PM: TRIDEC Board Meeting – via Zoom (COUNCILMEMBER DAVID MILNE, Rep.; COUNCILMEMBER CRAIG MALONEY. Alt.) Page 3 of 120 Remote Regular Meeting July 20, 2020 • Thursday, July 23, 5:30 PM: Benton Franklin Community Action Connections Board Meeting – TBD (COUNCILMEMBER ZAHRA ROACH, Rep.; MAYOR SAUL MARTINEZ, Alt.) This meeting is broadcast live on PSC-TV Channel 191 on Charter/Spectrum Cable in Pasco and Richland and streamed at www.pasco-wa.gov/psctvlive. Audio equipment available for the hearing impaired; contact the Clerk for assistance. Servicio de intérprete puede estar disponible con aviso. Por favor avisa la Secretaria Municipal dos días antes para garantizar la disponibilidad. (Spanish language interpreter service may be provided upon request. Please provide two business day's notice to the City Clerk to ensure availability.) Page 4 of 120 AGENDA REPORT FOR: City Council July 16, 2020 TO: Dave Zabell, City Manager Remote Regular Meeting: 7/20/20 FROM: Debby Barham, City Clerk Administrative & Community Services SUBJECT: Approval of Meeting Minutes I. REFERENCE(S): 07.06.2020 & 07.13.2020 Draft Council Minutes II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: To approve the minutes of the Pasco City Council remote Meeting held on July 6, 2020 and remote Special Meeting & Workshop held on July 13, 2020. III. FISCAL IMPACT: None IV. HISTORY AND FACTS BRIEF: V. DISCUSSION: Page 5 of 120 REMOTE REGULAR MEETING MINUTES PASCO CITY COUNCIL JULY 6, 2020 REMOTE MEETING INSTRUCTIONS: Governor Inslee's Proclamation No. 20-28.6, made in response to the COVID- 19 emergency, continued to prohibit members of the public from attending City meetings in-person but required agencies to provide options for the public to participate in remotely. To best comply, the City asked all members of the public that would like to comment regarding items on the agenda to fill out a form via the City’s website (www.pasco-wa.gov/publiccomment). As of 4:00 p.m. on Monday, July 6, 2020, zero (0) requests to speak were received. CALL TO ORDER: The meeting was called to order at 7:00 PM by Saul Martinez, Mayor. ROLL CALL: Councilmembers present: Ruben Alvarado (virtual), Blanche Barajas (virtual), Craig Maloney (virtual), Saul Martinez (in-person), David Milne (virtual), Zahra Roach (virtual), and Pete Serrano (virtual). Staff present: Dave Zabell, City Manager(in-person); Colleen Chapin, Human Resources Director (virtual); Eric Ferguson, City Attorney (virtual); Bob Gear, Fire Chief (virtual); Zach Ratkai, Administrative & Community Services Director (in-person); Ken Roske, Police Chief (virtual); Darcy Buckley, Finance Manager (virtual); Rick White, Community & Economic Development Director (virtual); Steve Worley, Public Works Director (virtual); and Debby Barham, City Clerk (in-person). The meeting was opened with the Pledge of Allegiance. CONSENT AGENDA: Approval of Meeting Minutes To approve the minutes of the Pasco City Council Meeting held on June 15, 2020 and, Special Meeting and Workshop held on June 22, 2020. Bills and Communications To approve claims in the total amount of $3,579,380.95 ($1,998,301.53 in Check Nos. 236188-236509; $742,682.79 in Electronic Transfer Nos. 828629- 828646, 828655-828659, 828666-828722, 828735-828762, 828771-828816, 828825-828891, 828893-828907, 828963-828965; $10,918.84 in Check Nos. 53357-53366; $825,054.82 in Electronic Transfer Nos. 30149085-30149597; $2,422.97 in Electronic Transfer Nos. 686). U.S. Bureau of Reclamation Quitclaim Deed - PWRF Property Purchase To approve Resolution No. 3969, approving the Quit Claim Deed from the United States Department of the Interior Bureau of Reclamation. Amendment to Benton County Emergency Services (BCES) Interlocal Agreement To approve Resolution No. 3970, authorizing Amendment No. 1 to the 2018 Second Amended and Restated Interlocal Agreement for Benton County Emergency Services for funding an additional communication site and, further, Page 1 of 4 Page 6 of 120 REMOTE REGULAR MEETING MINUTES PASCO CITY COUNCIL JULY 6, 2020 authorize the City Manager to execute the amendment. Professional Services Agreement with RH2 Engineering, Inc. for the West Pasco Water Treatment Plant (WPWTP) Improvements To approve Professional Services Agreement for the West Pasco Water Treatment Plant (WPWTP) Improvements with RH2 Engineering, Inc. not to exceed $646,574.00, and further, authorize the City Manager to execute the Professional Services Agreement. (RC) MOTION: Mayor Pro Tem Barajas moved to approve the Consent Agenda as read. Mr. Serrano seconded. Motion carried by unanimous Roll Call vote. REPORTS FROM COMMITTEES AND/OR OFFICERS: Mr. Alvarado announced that he participated in a video in support of mask wearing within the Greater Columbia Basin area. Mr. Milne noted that he participated in a Pasco Police ride-a-long on July 4, 2020. Ms. Roach stated that she recently toured Pasco Police Department facility, toured many of the Pasco's Parks and Recreation and Parks Maintenance pending projects, as well as some Public Works Department projects. Ms. Roach expressed appreciation to the staff who guided the tours. Mr. Maloney commented on the recent Pasco Public Facilities District Board meeting he attended virtually along with Mr. Milne. Mr. Serrano commented on his Independence Day celebration weekend. Mayor Pro Tem Barajas reminded everyone that the U.S. Census is still going and encouraged everyone to fill out their census form. Mayor Martinez commented on the PUD Mask-up event held on Monday, June 29, 2020. Mayor Martinez also noted the meeting he attended with Governor Inlsee and other community leaders, which was held on Tuesday, June 30, 2020 regarding the COVID-19 crisis and Safe Start Washington Plan. Lastly, Mayor Martinez commented on the 4th of July celebration. Mr. Alvarado expressed appreciation to Mayor Martinez for the work he is accomplishing during this challenging year. ORDINANCES AND RESOLUTIONS NOT RELATING TO HEARINGS: PMC Amendments - Based on Code Publishing Recommendations Mr. Briggs provided a brief update to the needed updates to the Pasco Municipal Code (PMC). Council had a brief question and answer period with Mr. Briggs. MOTION: Mayor Pro Tem Barajas moved to adopt Ordinance No. 4494, amending sections 9.100.070, 9.100.100, 9.100.120, 9.100.130, 9.100.140, 9.100.150, 9.100.160, 9.100.170, 9.100.180, 9.100.190, 9.100.200, 9.100.220, 9.100.230, 9.100.240, 9.100.260, 9.100.270 of the Pasco Municipal Code, updating and clarifying Park Code provisions of the Municipal Code. Mr. Alvarado seconded. Motion carried unanimously. Page 2 of 4 Page 7 of 120 REMOTE REGULAR MEETING MINUTES PASCO CITY COUNCIL JULY 6, 2020 *Resolution Authorizing the Washington State Recreation and Conservation Office (RCO) Grant Application Mr. Ratkai provided a brief report on the request for grant funding from the Washington State Recreation and Conservation Office for two park projects. Council and staff held a brief question and answer period. MOTION: Mayor Pro Tem Barajas moved to approve Resolution No. 3971, authorizing the City Manager, or his designee, to act as the authorized representative/agent on behalf of the City of Pasco and to legally bind the City of Pasco with respect to both the Highland Park Improvements Phase II Project and the Sacajawea Heritage Trail - Shared Use Improvements Project for which City staff seek grant funding assistance managed through the Washington State Recreation and Conservation Office. Mr. Alvarado seconded. Motion carried unanimously. *Resolution - Ratify Emergency Order Related to COVID-19 Mr. Zabell and Mr. White provided an update of the Safe Start Washington within Franklin County and moving to Phase 1.5 and the actions the City initiated and the Mayor's Emergency Order. Council and staff discussed this process and next steps as the community moves along into the next phases. MOTION: Mayor Pro Tem Barajas moved to approve Resolution No. 3972, ratifying Emergency Order No. 2020-007, relating to Temporary Changes to Outdoor Seating in C-1, C-2 and C-3 Zones. Mr. Serrano seconded. Motion carried unanimously. UNFINISHED BUSINESS: Coronavirus Relief Fund Mr. White provided a brief history and current status of the CARES funding and proposed use of the funds. Council and staff had a brief discussion on the proposed funding. MOTION: Mayor Pro Tem Barajas moved to authorize use of up to one million dollars of the Department of Commerce Coronavirus Relief Funds for business assistance. Mr. Maloney seconded. Motion carried unanimously. MISCELLANEOUS DISCUSSION: Mr. Zabell first discussed the Fourth of July celebration within Pasco and the alternate activities that the City's Parks & Recreation Division created for residents enjoy Independence Day while ensuring that social distancing was maintained. Mr. Ratkai provided a brief recap of the alternate Fourth of July activities; Police Chief Roske provided a brief report on the Pasco Police Department's calls for service; Deputy Fire Chief Dunbar also provided a report on the Fire Department's calls for service. Mr. Zabell discussed the move of the Safe Start Washington within Franklin County to Phase 1.5 this past week and the current statistics related to the Page 3 of 4 Page 8 of 120 REMOTE REGULAR MEETING MINUTES PASCO CITY COUNCIL JULY 6, 2020 number of COVID-19 cases and that more work is needed to reduce the number of individuals contracting the virus. Lastly, he noted that the coordination efforts throughout greater Tri-Cities in working towards reducing the spread of the virus. Ms. Roach suggested that a Council Retreat be held outdoors over an extended period of time. Mr. Zabell expressed appreciation to Ms. Roach for bringing this topic forward and stated the Council Retreat had also been on his mind. Mr. Zabell agreed that it is time to capture potential topics for a retreat and while it would be ideal to meet in-person for the retreat, it is highly unlikely that can be in-person and will likely be through GoToMeeting or the use of some other technology. Mayor Martinez expressed a preference to hold a Council Retreat in -person, even if Council needs to wait a little longer; however, he will do what is needed to move the City along. Council concurred that an in-person Retreat was preferred and it was noted that the Biennial Budget would be forthcoming within six to eight weeks. Mr. Zabell offered to work with staff and will bring options back to Council at the next workshop meeting. ADJOURNMENT: There being no further business, the meeting adjourned at 8:39 PM. APPROVED: ATTEST: Saul Martinez, Mayor Debra Barham, City Clerk Page 4 of 4 Page 9 of 120 REMOTE SPECIAL MEETING MINUTES PASCO CITY COUNCIL JULY 13, 2020 REMOTE MEETING INSTRUCTIONS: To best comply with Governor Inslee’s Emergency Proclamation regarding the restrictions to the Open Public Meetings Act, the City asked all members of the public that would like to comment regarding items on the agenda to fill out a form via the City’s website (www.pascowa.gov/publiccomment) to obtain access information to comment. Requests to comment in meeting must be received by 4:00 p.m. on the day of each meeting. Zero (0) requests were submitted. For the public to attend the Pasco City Council Special Meeting in "listen only" mode only had to register at GoToWebinar. CALL TO ORDER: The meeting was called to order at 7:03 PM by Saul Martinez, Mayor. ROLL CALL: Councilmembers present: Ruben Alvarado (virtual), Blanche Barajas (virtual), Craig Maloney (virtual), Saul Martinez (in-person), David Milne (virtual), Zahra Roach (virtual) and Pete Serrano (virtual). Staff present: Dave Zabell, City Manager (in-person); Craig Briggs, Acting City Attorney (virtual); Colleen Chapin, Human Resources Director (virtual); Bob Gear, Fire Chief (virtual); Ken Roske, Police Chief (virtual); Zach Ratkai, Administration & Community Services Director (in-person); Richa Sigdel, Finance Director (virtual); Rick White, Community & Economic Development Director (virtual); Steve Worley, Public Works Director (virtual); and Debby Barham, City Clerk (in-person). The meeting was opened with the Pledge of Allegiance. NEW BUSINESS: *Bid Rejection: Peanuts Park Farmers' Market Renovation Project Mr. Ratkai reported the reason for rejecting all bids for Peanuts Park and Pasco Farmers' Market Renovation project and the request to call for bids for this project. MOTION: Mayor Pro Tem Barajas moved to approve Resolution No. 3973, rejecting all bids for Bid No. CP5-PK-8R-16-02: Peanuts Park and Pasco Farmers’ Market Renovation and furthermore, authorize the City Manager to call for bids in the same manner as the original call for this project. Mr. Maloney seconded. Motion carried unanimously. ADJOURNMENT: There being no further business, the special meeting adjourned at 7:11 PM. APPROVED: ATTEST: Saul Martinez, Mayor Debra Barham, City Clerk Page 1 of 1 Page 10 of 120 REMOTE WORKSHOP MEETING MINUTES PASCO CITY COUNCIL JULY 13, 2020 REMOTE WORKSHOP INSTRUCTIONS: The Pasco City Council Workshop was broadcast live on PSC-TV Channel 191 on Charter/Spectrum Cable in Pasco and Richland and streamed at www.pasco- wa.gov/psctvlive and on the City’s Facebook page at www.facebook.com/cityofPasco. Call-in information to GoToWebinar for "listen-only" mode was also made available. CALL TO ORDER: The meeting was called to order at 7:11 PM by Saul Martinez, Mayor. ROLL CALL: Councilmembers present: Ruben Alvarado (virtual), Blanche Barajas (virtual), Craig Maloney (virtual), Saul Martinez (in-person), David Milne (virtual), Zahra Roach (virtual) and Pete Serrano (virtual). Staff present: Dave Zabell, City Manager (in-person); Craig Briggs, Acting City Attorney (virtual); Colleen Chapin, Human Resources Director (virtual); Bob Gear, Fire Chief (virtual); Ken Roske, Police Chief (virtual); Zach Ratkai, Administration & Community Services Director (in-person); Richa Sigdel, Finance Director (virtual); Rick White, Community & Economic Development Director (virtual); Steve Worley, Public Works Director (virtual); and Debby Barham, City Clerk (in-person). VERBAL REPORTS FROM COUNCILMEMBERS: No reports were given. ITEMS FOR DISCUSSION: Local Road Safety Plan Mr. Worley introduced Brian Chandler with DKS & Associates to report on the proposed 2020 Local Road Safety Plan. Mr. Chandler provided a brief presentation highlighting the proposed 2020 Local Road Safety Plan for the City of Pasco. Council and Mr. Chandler discussed different aspects of the various factors that were studied while preparing the road safety plan during the presentation. Mayor Martinez recommended to place this item on the July 20, 2020, Council Agenda for consideration. 2019 Community Survey Highlights Mr. Zabell introduced Policy Analyst, Angela Pashon, who presented the highlights of 2019 Community Survey. Council and staff briefly discussed various aspects of the survey. House Bill 1406 (MF# INFO 2020-001) Senior Planner Gonzales explained the purpose of the Substitute House Bill 1406 (SHB-1406) to Council. Page 1 of 3 Page 11 of 120 REMOTE WORKSHOP MEETING MINUTES PASCO CITY COUNCIL JULY 13, 2020 Council and staff held a brief discussion of affordable housing opportunities under SHB-1406. Mayor Martinez recommended to place this item on the July 20, 2020 Council Agenda for consideration. Presentation - ACS Parks Project and Maintenance Update Mr. Ratkai provided an update on the current Parks & Recreation projects, which included: • Boat Basin / Schlagel Park Updates • A Street Sporting Complex Multi-Phase Project • Chapel Hill Park Project Mr. Ratkia also reported on the Parks Maintenance schedule and projects, which included: Zone 1 - Chiawana Park and Sandifur Blvd Zone 2 - Softball & Soccer Complex / Burden Blvd Zone 2 - Wade Park / Memorial Pool Zone 4 - City Hall / Bus & Train Station / Volunteer Park Council and staff briefly discussed the various projects. Renewal of Prosecutorial Services Agreement Mr. Zabell stated that Bell, Brown and Rio has been the contractor for the City of Pasco's prosecutorial services since 2009. Mr. Zabell then noted the main points of agreement renewal and recommended approval of the renewal of prosecutorial services. Mayor Martinez recommended to place this item on the July 20, 2020, Council agenda for consideration. MISCELLANEOUS COUNCIL DISCUSSION: Mr. Zabell announced the distribution of the "Reopening Packs" for local businesses as those Pasco small businesses reopen and the packets will be handed out on Wednesday, July 15, 2020. Mr. Zabell also discussed the various options, opportunities and challenges brought on by COVID-19 pandemic, which in turn would be important factors for Council to consider as they establish the Council's goals for 2020-2021. EXECUTIVE SESSION: Mayor Martinez stated that the City Council would meet in Executive Session after a 5-minute break, starting at 8:55 PM for approximately 20 minutes. The purpose of the Executive Session was to consider acquisition of real estate, per RCW 42.30.110(1)(c), and to establish the sales price or lease amount of real estate, per RCW 42.30.110(1)(d). Mr. Zabell, Mr. Briggs and Mr. Ratkai also attended the Executive Session. No action was taken during the Executive Session. Mayor Martinez reconvened the workshop at 9:12 PM. Page 2 of 3 Page 12 of 120 REMOTE WORKSHOP MEETING MINUTES PASCO CITY COUNCIL JULY 13, 2020 ADJOURNMENT: There being no further business, the workshop adjourned at 9:12 PM. APPROVED: ATTEST: Saul Martinez, Mayor Debra Barham, City Clerk Page 3 of 3 Page 13 of 120 AGENDA REPORT FOR: City Council TO: Dave Zabell, City Manager Remote Regular Meeting: 7/20/20 FROM: Richa Sigdel, Director Finance SUBJECT: Bills and Communications I. REFERENCE(S): Accounts Payable 07.20.20 Bad Debt Write-off/Collection II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: To approve claims in the total amount of $2,595,771.44 ($1,492,573.20 in Check Nos. 236510-236623; $290,161.57 in Electronic Transfer Nos. 829077-829079, 829085- 829086; $8,279.64 in Check Nos. 53367-53374; $804,757.03 in Electronic Transfer Nos. 30149599-30150106.) To approve bad debt write-off for Utility Billing, Ambulance, Cemetery, General Accounts, Miscellaneous Accounts, and Municipal Court (non-criminal, criminal, and parking) accounts receivable in the total amount of $170,410.55. No bad debt is being turned over for collection. III. FISCAL IMPACT: IV. HISTORY AND FACTS BRIEF: V. DISCUSSION: Page 14 of 120 REPORTING PERIOD: July 20, 2020 Claims Bank Payroll Bank Gen'l Bank Electronic Bank Combined Check Numbers 236510-236623 53367-53374 Total Check Amount $1,492,573.20 $8,279.64 Total Checks 1,500,852.84$ Electronic Transfer Numbers 829077-829079 30149599-30150106 829085-829086 Total EFT Amount $290,161.57 $804,757.03 $0.00 $0.00 Total EFTs 1,094,918.60$ Grand Total 2,595,771.44$ Councilmember 54,404.80 6,265.44 0.00 0.00 9.53 10,000.00 37.57 10,028.33 5,257.33 0.00 9,857.48 33.33 21.53 95.62 0.00 624.00 0.00 0.00 33,769.28 0.00 HOTEL/MOTEL EXCISE TAX 0.00 176,022.56 1,139,677.69 29,931.45 6,439.21 14,458.62 0.00 0.00 1,098,837.67 GRAND TOTAL ALL FUNDS:2,595,771.44$ The City Council July 2 - July 15, 2020 C I T Y O F P A S C O Council Meeting of: Accounts Payable Approved STREET OVERLAY City of Pasco, Franklin County, Washington We, the undersigned, do hereby certify under penalty of perjury the materials have been furnished, the services rendered or the labor performed as described herein and the claim is a just, due and unpaid obligation against the city and we are authorized to authenticate and certify to such claim. Dave Zabell, City Manager Richa Sigdel, Finance Director We, the undersigned City Councilmembers of the City Council of the City of Pasco, Franklin County, Washington, do hereby certify on this 20th day of July, 2020 that the merchandise or services hereinafter specified have been received and are approved for payment: Councilmember SUMMARY OF CLAIMS BY FUND: GENERAL FUND STREET ARTERIAL STREET RIVERSHORE TRAIL & MARINA MAIN C.D. BLOCK GRANT HOME CONSORTIUM GRANT MARTIN LUTHER KING COMMUNITY CENTER AMBULANCE SERVICE CEMETERY ATHLETIC PROGRAMS GOLF COURSE SENIOR CENTER OPERATING MULTI-MODAL FACILITY EQUIPMENT RENTAL - OPERATING BUSINESS SPECIAL ASSESSMENT LODGING REVOLVING ABATEMENT TRAC DEVELOPMENT & OPERATING PARKS ECONOMIC DEVELOPMENT STADIUM/CONVENTION CENTER GENERAL CAP PROJECT CONSTRUCTION UTILITY, WATER/SEWER EQUIPMENT RENTAL - OPERATING GOVERNMENTAL EQUIPMENT RENTAL - REPLACEMENT GOVERNMENTAL MEDICAL/DENTAL INSURANCE FLEX PAYROLL CLEARING Page 15 of 120 BAD DEBT WRITE-OFF/COLLECTION June 1, - June 30, 2020 1. UTILITY BILLING - These are all inactive accounts, 60 days or older. Direct write-off are under $20 with no current forwarding address, or are accounts in "occupant" status. Accounts submitted for collection exceed $20.00. 2. AMBULANCE - These are all delinquent accounts over 90 days past due or statements are returned with no forwarding address. Those submitted for collection exceed $10.00. Direct write off including DSHS and Medicare customers; the law requires that the City accept assignment in these cases. 3. COURT ACCOUNTS RECEIVABLE - These are all delinquent non-criminal and criminal fines, and parking violations over 30 days past due. 4. CODE ENFORCEMENT – LIENS - These are Code Enforcement violation penalties which are either un-collectable or have been assigned for collections because the property owner has not complied or paid the fine. There are still liens in place on these amounts which will continue to be in effect until the property is brought into compliance and the debt associated with these liens are paid. 5. CEMETERY - These are delinquent accounts over 120 days past due or statements are returned with no forwarding address. Those submitted for collection exceed $10.00. 6. GENERAL - These are delinquent accounts over 120 days past due or statements are returned with no forwarding address. Those submitted for collection exceed $10.00. 7. MISCELLANEOUS - These are delinquent accounts over 120 days past due or statements are returned with no forwarding address. Those submitted for collection exceed $10.00. Direct Write-off Referred to Collection Total Write-off Utility Billing $ 18.54 0.00 18.54 Ambulance $ 170,392.01 0.00 170,392.01 Court A/R $ .00 .00 .00 Code Enforcement $ .00 .00 .00 Cemetery $ .00 .00 .00 General $ .00 .00 .00 Miscellaneous $ .00 .00 .00 TOTAL: $ 170,410.55 0.00 170,410.55 Page 16 of 120 AGENDA REPORT FOR: City Council July 15, 2020 TO: Dave Zabell, City Manager Rick White, Director Community & Economic Development Remote Regular Meeting: 7/20/20 FROM: Jacob Gonzalez, Senior Planner Community & Economic Development SUBJECT: Substitute House Bill 1406 and Enacting PMC Chapter 3.26 "Sales & Use Tax for Affordable/Supportive Housing" I. REFERENCE(S): Proposed Ordinance Resolution No. 3937 Franklin County Ordinance No. 03-2020 II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: To adopt Ordinance No ______, enacting Chapter 3.26 “Sales and Use Tax for Affordable and Supportive Housing;" and further, authorize publication by summary only. III. FISCAL IMPACT: A maximum of approximately $105,000 (credited) annually for 20 years for affordable housing opportunities. IV. HISTORY AND FACTS BRIEF: The 2019 Washington State Legislature passed Substitute House Bill 1406 (SHB-1406) creating a sales tax revenue sharing program that allows cities and counties to access a portion of the existing state sales tax revenue to make local investments in affordable housing. Over a 20-year commitment, the state will be sharing more than $500 million with local governments. This is a credit against the state sales tax, and will not increase the tax rate for consumers. For Pasco, the estimated (maximum) funds would be $105,714 annually, or $2,114,279 over the 20-year duration. This estimate was provided by the Association of Washington Cities (AWC) using the taxable retail sales for cities, towns and counties for state fiscal year 2019. This amount is based on the tax credit rate of Page 17 of 120 0.0073%, as stated in SHB-1406. For cities under 100,000 (such as Pasco), the funds may be used for the following: the acquisition, rehabilitation or construction of affordable housing, which may include new units within an existing structure or facilities providing supportive housing services under RCW 71.24.385; the operation and maintenance cost of new units of affordable or supportive housing; or rental assistance to tenants that are at or below the 60% of the area median income. Additionally, participating jurisdictions may finance loans or grants to nonprofit organizations or public housing authorities to carry out the purposes of the bill. Any participating city may also enter into an interlocal agreement with other cities, counties and/or housing authorities to pool and allocate the tax revenues received under SHB - 1406 to fulfill the intent of the legislation. To become eligible, cities and counties were required to pass a resolution of intent by January 27, 2020 that indicated the intention to imposing the sales tax credit. The Pasco City Council passed Resolution No. 3937 on January 21, 2020, declaring the intent to adopt the legislation in accordance with SHB-1406. Again, SHB-1406 is not a tax, additional tax or new fee, it is a credit against the state sales tax that will return funds to Pasco. On the July 13, 2020 Council workshop, staff provided an update on House Bill 1406 - specifically identifying the flexibility of the program and the local factors that can be used to determine the most beneficial uses of funds. V. DISCUSSION: Staff is seeking the adoption of the Ordinance enacting House Bill 1406 to provide support to existing affordable housing programs. As discussed at the July 13 Council workshop - this program does not create a new or additional tax - it redirects a small portion of the existing sales tax into a program under local control. Page 18 of 120 Ordinance – Enacting PMC 3.26 - 1 ORDINANCE NO. _______ AN ORDINANCE OF THE CITY OF PASCO, WASHINGTON, ENACTING CHAPTER 3.26 “SALES AND USE TAX FOR AFFORDABLE AND SUPPORTIVE HOUSING” ADOPTING LEGISLATION TO AUTHORIZE THE MAXIMUM CAPACITY OF A SALES AND USE TAX FOR AFFORDABLE AND SUPPORTIVE HOUSING IN ACCORDANCE WITH SUBSTITUTE HOUSE BILL 1406 (CHAPTER 338, LAWS OF 2019), AND OTHER MATTERS RELATED THERETO WHEREAS, the Pasco City Council adopted Resolution No. 3937 on January 21, 2020, declaring the intent to adopt legislation to authorize the use of a portion of the sales and use tax for affordable and supportive housing in accordance with Substitute House Bill 1406 (“SHB- 1406”); and WHEREAS, in 2019, the Washington State Legislature enacted SHB-1406 a revenue sharing program for local governments providing a local sales and use tax credited against the state sales tax for housing investments; and WHEREAS, this is not a new tax, rather the tax will be credited against the state sales taxes and therefore, will not result in any new or higher sales and use taxes for consumers, and will represent an additional source of funding to address housing needs in Pasco; and WHEREAS, eligible uses of SHB-1406 include the acquisition, rehabilitation and/or construction of affordable housing units; the operation and maintenance costs of existing or new units, rental assistance to tenants at or below 60% of Pasco’s median income and financing and/or grants to nonprofit organizations or housing authorities carrying out the purposes of SHB-1406; and WHEREAS, the City of Pasco aims to provide housing for all of its residents and with 27% of all Pasco households identifies as cost-burdened in 2018, has determined that the authorization of SHB-1406 will benefit its residents; and WHEREAS, the credit against the state retails sales or use tax can be in place for a maximum of twenty (20) years and will represent an additional source of funding to address needs in Pasco; and WHEREAS, the tax is considered to be restricted revenue subject to the reporting requirements and audit review for compliance; and WHEREAS, the City has consulted with local housing and service agencies about the intent to authorize legislation for SHB-1406 to maximize benefit; and WHEREAS, the state legislation requires the City adopt an ordinance authoring the tax within twelve (12) months of the effective date of SHB-1406, or by July 28, 2020. Page 19 of 120 Ordinance – Enacting PMC 3.26 - 2 NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. A new Chapter 3.26 entitled “Sales and Use Tax for Affordable and Supportive Housing” of the Pasco Municipal Code shall be and hereby is enacted and shall read as follow: Chapter 3.26 SALES AND USE TAX FOR AFFORDABLE AND SUPPORTIVE HOUSING Sections: 3.26.010 Imposition of sales and use tax for affordable and supportive housing. 3.26.020 Purpose of tax. 3.26.030 Administration and collection – Statutory compliance. 3.26.040 Imposition of sales and use tax for affordable and supportive housing 3.26.010 Imposition of sales and use tax for affordable and supportive housing. (1) There is imposed a sales and use tax as authorized by RCW 82.14.540, upon every taxable event, as defined in RCW 82.14, occurring within the City of Pasco. The tax shall be imposed upon and collected from those persons from whom the State sales tax or use tax is collected pursuant to RCW 82.08 and 82.12. (2) The rate of the tax imposed by this chapter shall be 0.0073 percent of the selli ng price or value of the article used. (3) The tax imposed under this chapter shall be deducted from the amount of tax otherwise required to be collected or paid to the Department of Revenue under RCW 82.08 or 82.12. The Department of Revenue will perform the collection of such taxes on behalf of the City of Pasco at no cost to the City. (4) The Department of Revenue will calculate the maximum amount of tax distributions for the City of Pasco based on the taxable retail sales in the City beginning in fiscal year 2019. The tax imposed under this chapter will cease to be distributed to the City of Pasco for the remainder of any fiscal year in which the amount of tax exceeds the maximum amount of tax distributions for the City as properly calculated by the Department of Revenue. Distributions to the City that have ceased during a fiscal year shall resume at the beginning of the next fiscal year and in any event shall continue for each successive year as provided by RCW 82.14.540 as it exists or as it may be amended in the future. 3.26.020 Purpose of tax. (1) The City may use the moneys collected by the tax imposed under this chapter only for the following purposes: Page 20 of 120 Ordinance – Enacting PMC 3.26 - 3 (a) Acquiring, rehabilitating, or constructing affordable housing, which may include new units of affordable housing within an existing structure or facilities providing supportive housing services under RCW 71.24.386; and (b) Providing the operations and maintenance costs of new units of affordable or supportive housing; and (c) Providing rental assistance to tenants. (2) The housing and services provided under this chapter may only be provided to persons whose income is at or below 60 percent (60%) of the median income of the City. (3) In determining the use of funds under this chapter, the City must consider the income of the individuals and families to be served, leveraging of all the resources made available, and the housing needs within the City. (4) The City must report annually to the Washington State Department of Commerce, in accordance with the Departments’ rules, on the collection and use of the revenue from the tax imposed under this chapter. (5) The tax imposed by the City under this chapter will expire 20 years after the date on which the tax is first imposed unless extended by state law. 3.26.030 Statutory compliance. The administration and collection of the tax imposed by this chapter shall be in accordance with the provisions of RCW 82.14.540. Section 2. The Finance Director is authorized to provide any necessary notice to the Department of Revenue to effectuate the tax enacted by this ordinance and to execute, for and on behalf of the City of Pasco, any necessary agreement with the Department of Revenue for the collection and administration of the tax enacted by this ordinance. Section 3. SEVERABILITY. If any section, sentence, clause, or phrase of this ordinance should be held to be invalid by a court of competent jurisdictions, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this ordinance. Section 4. EFFECTIVE DATE. This ordinance, being an exercise of a power specifically delegated to the City legislative body, is not subject to referendum, and shall take effect five (5) days after passage and publication of an approved summary thereof consisting of the title. Section 5. CORRECTIONS. The City Clerk and the codifiers of this ordinance are authorized to make necessary corrections to this ordinance including, but not limited to, the correction of scrivener’s/clerical errors, references, ordinance numbering, section/subsection numbers and any references thereto. Page 21 of 120 Ordinance – Enacting PMC 3.26 - 4 PASSED by the City Council of the City of Pasco, Washington, this 20th day of July, 2020. _____________________________ Saul Martinez Mayor ATTEST: APPROVED AS TO FORM: ______________________________ ____________________________________ Debra Barham, CMC Kerr Ferguson Law, PLLC City Clerk City Attorney Published: ____________________ Page 22 of 120 RESOLUTION NO. 3937 A RESOLUTION OF THE CITY OF PASCO, WASHINGTON DECLARING THE INTENT TO ADOPT LEGISLATION TO AUTHORIZE THE USE OF A PORTION OF THE SALES AND USE TAX FOR AFFORDABLE AND SUPPORTIVE HOUSING IN ACCORDANCE WITH SUBSTITUTE HOUSE BILL 1406 (CHAPTER 338, LAWS OF 2019), AND OTHER MATTERS RELATED THERETO. WHEREAS, in the 2019 Regular Session, the Washington State Legislature approved, and the Governor signed, Substitute House Bill 1406 (Chapter 338, Laws of 2019) ("SHB 1406"); and WHEREAS, SHB 1406 authorizes the governing body of a city or county to allocate a portion of the local sales and use tax for the acquisition, construction or rehabilitation of affordable housing or facilities providing supportive housing, and for the operations and maintenance costs of affordable or supportive housing. The City of Pasco has a population less than 100,000, which makes rental assistance another eligible expense; and WHEREAS, the tax will be credited against state sales taxes collected within the City of Pasco, Washington and, therefore, will not result in higher sales and use taxes within the City of Pasco, Washington, and will represent an additional source of funding to address housing needs in the City of Pasco, Washington; and WHEREAS, the tax must be used to assist persons whose income is at or below sixty percent of the City of Pasco median income; and WHEREAS, the City of Pasco has a need to provide a range of affordable and supportive housing and has determined that imposing the sales and use tax to address this need will benefit its citizens; and WHEREAS, in order for a city or county to impose the tax, within six months of the effective date of SHB 1406, or January 28, 2020, the governing body must adopt a resolution of intent to authorize the maximum capacity of the tax, and within twelve months of the effective date of SHB 1406, or July 28, 2020, must adopt legislation to authorize the maximum capacity of the tax; and WHEREAS, this resolution constitutes the resolution of intent required by SHB 1406; and WHEREAS, the Pasco City Council now desires to declare its intent to impose a local sales and use tax as authorized by SHB 1406 as set forth herein; NOW, THEREFORE, Resolution - 1 Page 23 of 120 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON: Section 1. Resolution of Intent. The City Council of the City of Pasco declares its intent to adopt legislation to authorize the maximum capacity of the sales and use tax authorized by SHB 1406 within one year of the effective date of SHB 1406, or by July 28, 2020. Section 2. Further Authority, Ratification. All City officials, their agents, and representatives are hereby authorized and directed to undertake all action necessary or desirable from time to time to carry out the terms of, and complete the actions contemplated by, this resolution. All acts taken pursuant to the authority of this resolution but prior to its effective date are hereby ratified. Section 3. Effective Date. This resolution shall take effect immediately upon its passage and adoption. PASSED by the City Council of the City of Pasco, Washington on this 21" day of January, 2020. Saul Martinez Mayor ATTEST: APPROVED AS TO FORM: Debra Barham, CMC City Clerk Resolution - 2 Attorney Law, PLLC Page 24 of 120 Page 25 of 120 .444. the sales and use tax and will impose a qualifying local tax,the maximum capacity is a .0073 percent. Section 2.A licabilit of Tax The tax shall be imposed upon and collected from those persons from whom the state sales or use tax is collected pursuant to Chapters 82.08 and 82.12 RCW.The rate of tax imposed by this ordinance shall be applied to the sellingprice in the case of a sales tax or the value of the article used in the case of a use tax. Section 3.Administration and Collection The tax imposed by this ordinance shall be administered and collected in accordance with Chapter 82.14.050 RCW.The Chair of the Board of the Franklin County Commissionersis hereby authorized to and directed to execute and sign contracts with the Washington State Department of Revenue that may be necessary to provide for the administration or collection of the tax. Section 5.Use of Funds. Monies collected shall be used for allowable expendituresauthorized by 82.14 RCW as intended by Substitute House Bill 1406. Section 6.Administration of Fund Monies collected under this ordinance shall be deposited with the Franklin County Treasurer in a separate fund named “Affordable Housing for All”shall be administered through the County Adminis11ator’so?ice upon coordinationwith the Benton FranklinDepartmentof Human Services. Section 7.Effective Date. This ordinance is effective the date of signing. Section 8.Severabilit . If any provision of this ordinance or its application to any person or circumstance is held invalid,the remainder of this ordinanceor the application of the provisions to other person or circumstancesis not affected. Page 26 of 120 on PFe‘.1 (ASAgendaS-"“"“'V ' Page 27 of 120 AGENDA REPORT FOR: City Council July 14, 2020 TO: Dave Zabell, City Manager Remote Regular Meeting: 7/20/20 FROM: Steve Worley, Director Public Works SUBJECT: Resolution Approving the Local Road Safety Plan I. REFERENCE(S): Resolution Local Road Safety Plan (Exhibit A) II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: To approve Resolution No._______ adopting the Local Road Safety Plan. III. FISCAL IMPACT: IV. HISTORY AND FACTS BRIEF: In early 2020, the Washington State Department of Transportation (WSDOT) issued a call for projects for approximately $25 million of federal Highway Safety Improvement Program (HSIP) funds. These federal funds are used by WSDOT to assist with their City Safety Program. The stated purpose of the City Safety Program is to reduce fatal and engineering using streets and town on crashes injury serious city improvements/countermeasures. To be eligible to apply for this grant, local agencies are required to submit a Local Road Safety Plan (LRSP) that addresses fatal and serious injury crashes and systemic safety dataa is their A jurisdiction. within needs LRSP -and analysis driven prioritization of an agency's roadways for traffic safety. Using specific information about the factors present at specific crash locations, the City must identify other locations where those factors are present. They then must identify and prioritize improvements/countermeasures/projects to address the highest priority locations. This prioritized list of projects is included in the local road safety plan and a required part of any. Future HSIP funding application. DKS Associates was selected to prepare Pasco's first ever Local Road Safety Plan. DKS was to identify two qualifying projects from this plan, and prepare/submit two Page 28 of 120 grant applications for the call for project related to WSDOT's City Safety Program. V. DISCUSSION: This item was discussed at the July 13, 2020 Council Workshop. Staff recommends adoption of the proposed Local Road Safety Plan prepared by DKS Associates. Page 29 of 120 Resolution –Local Road Improvement Plan - 1 RESOLUTION NO. _______ A RESOLUTION OF THE CITY OF PASCO, ADOPTING THE LOCAL ROAD SAFETY PLAN. WHEREAS, in early 2020, the Washington State Department of Transportation (WSDOT) issued a call for projects for approximately $25 million of federal Highway Safety Improvement Program (HSIP) funds, and WHEREAS, the HSIP funds are distributed by WSDOT to assist with their City Safety Program, and WHEREAS, the goal of the City Safet y Program is to reduce fatal and serious crashes on city and town streets using engineering improvements and countermeasures; and WHEREAS, to be eligible to apply for HSIP grant funds, cities are required to have a Local Road Safety Plan that identifies locations of fatal and serious injury crashes and addresses systemic safety needs within the jurisdiction; and WHEREAS, the City of Pasco had their first Local Road Safety Plan prepared and identified two qualifying projects from the Plan that enabled the City to submit grant applications for the HSIP funding. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON: That the Local Road Improvement Plan, a copy of which is attached hereto and incorporated herein by reference as Exhibit A, is hereby approved by the City of Pasco. PASSED by the City Council of the City of Pasco, Washington this 20th day of July, 2020. Saul Martinez Mayor ATTEST: APPROVED AS TO FORM: _____________________________ ___________________________ Debra Barham, CMC Kerr Ferguson Law, PLLC City Clerk City Attorney Page 30 of 120 Local Road Safety Plan February 26, 2020 PREPARED FOR: CITY OF PASCO Page 31 of 120 PASCO LOCAL ROAD SAFETY PLAN PAGE 1 T ABLE OF CONTENTS INTRODUCTION ...................................................................................................................................................... 2 STEP 1: ANALYZE SUMMARY DATA TO IDENTIFY FOCUS/PRIORITIES ................................................................... 2 DATA ANALYSIS OVERVIEW .........................................................................................................................................2 COMMON COLLISION TYPES ........................................................................................................................................6 STEP 2: ANALYZE INDIVIDUAL FATAL/SERIOUS CRASHES TO IDENTIFY RISK FACTORS ....................................... 8 STEP 3: SELECT MOST COMMON RISK FACTORS ................................................................................................ 10 STEP 4: ANALYZE ROADWAY NETWORK FOR PRESENCE OF RISK FACTORS ...................................................... 11 STEP 5: CREATE PRIORITIZED LIST OF ROADWAY LOCATIONS ........................................................................... 11 STEP 6 & 7: IDENTIFY COUNTERMEASURES TO ADDRESS PRIORITIZED LOCATIONS AND DEVELOP A PRIORITIZED LIST OF PROJECTS............................................................................................................................ 14 N ROAD 28 & W SYLVESTER STREET ........................................................................................................................... 15 S 10TH AVENUE & W LEWIS STREET ............................................................................................................................ 19 W SYLVESTER STREET (BETWEEN N ROAD 36 & N 10TH AVENUE) .................................................................................... 22 W SYLVESTER STREET EXTENDED CORRIDOR (BETWEEN N ROAD 54 & N 3RD AVENUE) .................................................... 26 CONCLUSION ...................................................................................................................................................... 28 APPENDIX A. COLLISION MAPS BY TYPE ............................................................................................................ 29 APPENDIX B. BENEFIT-COST RATIO CALCULATIONS .......................................................................................... 35 APPENDIX C. PRIORITY LOCATION COLLISION ANALYSIS ................................................................................ 41 LIMITATIONS ON USE Under 23 U.S. Code Sections 148 and 409, safety data, reports, surveys, schedules, or lists compiled or collected for the purpose of identifying, evaluating, or planning the safety enhancement of potential crash sites, hazardous roadway conditions, or railway-highway crossings are not subject to discovery or admitted into evidence in a Federal or State court proceeding or considered for other purposes in any action for damages arising from any occurrence at a location mentioned or addressed in such reports, surveys, schedules, lists, or data. PREPARED BY DKS ASSOCIATES Brian Chandler, National Director for Transportation Safety Veronica Sullivan, Transportation Engineer and Planner Sam Garcia-Birginal, Transportation Engineer Caleb Trapp, Engineering Assistant Page 32 of 120 PASCO LOCAL ROAD SAFETY PLAN PAGE 2 INTRODUCTION The City of Pasco is committed to reducing the number and severity of roadway collisions on its city streets. The City has developed this City Road Safety Plan using the framework established in Washington State’s Target Zero effort to provide data driven collision reduction strategies on the City’s roads. The purpose of the City Road Safety Plan is to analyze crash data in the City in order to effectively identify trends, contributing factors, associated risk factors, and deficiencies present in the City’s road network. Following this approach allows for the effective identification of appropriate, low cost countermeasures to be implemented for the purpose of crash reduction. The correlation of crash trends to the associated contributing factors, risk factors, and roadway deficiencies supports efficiency in identifying the need for crash reduction strategies as well as the implementation of specific infrastructure-based countermeasures to reduce the risk of crashes resulting in serious injuries or fatalities. The following plan includes a summary of existing safety conditions in Pasco, identification of safety needs, and recommended treatments to address high-priority collision types and locations. STEP 1: ANALYZE SUMMARY DATA TO IDENTIFY FOCUS/PRIORITIES To effectively prevent future collisions on the City’s roadways, the City must first understand the history of those collisions and other related sources of potential risk. The Washington State Department of Transportation (WSDOT) provided the following data sets. 1. WSDOT City Safety Summary, 2014-2018 (provided by Ed Spilker, WSDOT Local Programs) 2. WSDOT database of all crashes on City of Pasco Roads, 2014-2018 (provided by Julie Brown, WSDOT Transportation Data, GIS & Modeling) DATA ANALYSIS OVERVIEW As illustrated in Figure 1, over the past 10 years the number of fatal and serious injury collisions in the City has ranged from 4 to 12 crashes annually. After a peak of 12 crashes in 2015 and 2016, that number decreased the following years to 8 in 2018. The general trend since 2009 is a slight increase. The total number of reported crashes per year (regardless of severity) has steadily increased from 519 in 2009 to 860 in 2018 (with a high of 882 reported collisions in 2016). The 5-year average of 2009-2013 increased 46% to the 5-year average of 2014-2018. Page 33 of 120 PASCO LOCAL ROAD SAFETY PLAN PAGE 3 FIGURE 1 . COLLISIONS IN PASCO, 2014-2018 Data and graphics: WSDOT Figure 2 shows a heat map of all reported collisions by frequency. Figure 3 points out the location of each crash and identifies fatal and serious injury collisions. Page 34 of 120 PASCO LOCAL ROAD SAFETY PLAN PAGE 4 FIGURE 2 . ALL REPORTED CRASHES, PASCO-MAINTAINED STREETS, 2014-2018 Data: WSDOT. Graphics: DKS Associates Page 35 of 120 PASCO LOCAL ROAD SAFETY PLAN PAGE 5 FIGURE 3 . CRASHES BY SEVERITY, PASCO-MAINTAINED STREETS, 2014-2018 Data: WSDOT. Graphics: DKS Associates Page 36 of 120 PASCO LOCAL ROAD SAFETY PLAN PAGE 6 COMMON COLLISION TYPES All Crash Severities A total of 3,984 crashes occurred within the City of Pasco over the past 5 years (2014-2018), an average of 797 crashes each year. Common crash types included the following: • 1,159 rear-end crashes (29% of crashes) • 1,087 entering at angle crashes (27% of crashes) • 54 pedestrian-related crashes (1.4% of crashes) • 26 bicycle-related crashes (0.01% of crashes) Collisions within the City of Pasco were typically not severe, though several fatal and serious injury crashes occurred: • 7 crashes resulted in fatalities • 43 crashes resulted in serious injuries The five most common driver errors and road user behaviors were responsible for nearly 65% of all crashes in Pasco, including: 1. 1,019 Inattention (26%) 2. 627 Did Not Yield Right-of-Way (16%) 3. 561 Followed Too Closely (14%) 4. 225 Improper Turn or U-turn (6%) 5. 175 Speeding (4%) 6. 141 Alcohol or Drug Use (3.5%) 7. 121 Disregard Stop and Go Light (3%) Page 37 of 120 PASCO LOCAL ROAD SAFETY PLAN PAGE 7 Fatal and Serious Injury Collisions Figure 4 shows the City of Pasco’s most common collision types that resulted in fatal and serious injury collisions from 2014 to 2018. Following is a description of the Top 5 types. 1. Angle (T) was involved in 32% of fatal/serious collision and more than 27% of all collisions. Pasco has 11% more angle (T) collisions than Average Eastside Cities (cities east of the Cascade Range) 2. Hit Pedestrian includes crashes involving a person walking along the roadway or crossing the road. Pedestrian collisions were only 1% of all crashes (regardless of severity), but 16% of fatal and serious injury collisions, which shows the potential for harm in these crashes. 3. Angle (Left Turn) collisions were a part of 10% of all fatal/serious and total collisions. 4. Roadway Departure (Fixed Object and Overturn) contributed to 22% of fatal and serious injury collisions. Data and graphics: WSDOT FIGURE 4 . MOST COMMON FATAL/SERIOUS INJURY COLLISIONS, 2014-2018 0%5%10%15%20%25%30%35% Angle (T) Hit Pedestrian Angle (Left Turn) Hit Fixed Object Hit Parked Car Overturn Hit Cyclist Rearend Angle (Right Turn) Sideswipe (Opposite Direction) Sideswipe (Same Direction) Head On Wildlife/Animal By Collision Type Page 38 of 120 PASCO LOCAL ROAD SAFETY PLAN PAGE 8 STEP 2: ANALYZE INDIVIDUAL FATAL/SERIOUS CRASHES TO IDENTIFY RISK FACTORS The City compared collision attributes in fatal/serious injury crashes in Pasco with statewide, citywide, and eastside city proportions. Table 1 shows an excerpt of those contributors that show up more often in Pasco at a higher proportion than comparison roadways in eastside cities (east of Cascades). TABLE 1 . REPRESENTATION OF COLLISION ATTRIBUTES, 2014-2018 Data: WSDOT Fatal/Serious Total Crashes Eastside Cities 1 Pasco Eastside Cities1 Pasco By Collision Type Angle (T) 20.5% 31.9% 29.5% 27.4% Hit Pedestrian 28.1% 17.0% 2.4% 1.3% Angle (Left Turn) 9.0% 10.6% 10.1% 10.6% Hit Fixed Object 16.9% 10.6% 10.6% 8.6% Hit Parked Car 2.4% 8.5% 9.9% 8.5% Rear-end 4.2% 2.1% 23.4% 29.1% By Roadway Surface Condition Wet 10.5% 12.8% 11.3% 9.0% Ice 2.0% 2.1% 4.4% 3.3% By Light Condition Daylight 53.5% 57.4% 71.1% 72.8% Dark-Street Lights On 33.5% 25.5% 20.6% 17.6% Dark-No Street Lights 7.3% 12.8% 3.0% 3.5% By Junction Relationship Intersection Related 52.2% 53.2% 54.1% 57.5% Non-Intersection (Not Related) 40.0% 40.4% 31.7% 29.8% Driveway-Related 7.0% 6.4% 13.1% 12.5% By Roadway Curvature Horizontal Curve 6.9% 8.5% 4.0% 4.1% 1 Eastside Cities based on WSDOT averages for cities east of the Cascade Range. Page 39 of 120 PASCO LOCAL ROAD SAFETY PLAN PAGE 9 TABLE 1 . REPRESENTATION OF COLLISION ATTRIBUTES, 2014-2018 (CONTINUED) Fatal/Serious Total Crashes Eastside Cities1 Pasco Eastside Cities1 Pasco Hit Fixed Object Crashes - By Fixed Object Hit Fence 10.4% 16.7% 17.4% 27.5% Curb / Raised Traffic Island 14.9% 16.7% 8.3% 9.9% Guardrail 2.6% 16.7% 1.8% 3.2% Misc. Debris on Road 0.6% 16.7% 0.9% 2.2% By Contributing Circumstance Inattention / Distraction 21.9% 23.3% 29.1% 31.1% Exceeding Safe / Stated Speed 16.0% 18.3% 6.0% 6.2% Failing to Yield 13.0% 15.0% 18.8% 16.6% Under Influence of Alcohol / Drugs 13.3% 6.7% 4.6% 3.2% Improper Turn 1.6% 5.0% 3.4% 3.8% Disregard Signal 4.4% 5.0% 3.6% 2.4% Following Too Close 1.3% 1.7% 12.9% 18.3% By Motor Vehicle Type Passenger Car 42.4% 46.3% 49.8% 54.1% Light Truck/SUV 40.4% 35.4% 46.5% 42.3% Motorcycle 13.4% 13.4% 0.9% 0.6% By Traffic Control No Traffic Control 62.9% 48.0% 58.0% 56.4% Signals 24.1% 34.7% 27.9% 29.5% Stop Sign 11.0% 17.3% 10.9% 10.6% By Roadway Type Two Way - Divided, no Barrier 23.5% 43.8% 23.3% 35.9% Two Way - Undivided 49.9% 42.7% 51.3% 42.4% Two Way - Divided, with Barrier 9.9% 9.4% 8.3% 13.8% Page 40 of 120 PASCO LOCAL ROAD SAFETY PLAN PAGE 10 TABLE 1 . REPRESENTATION OF COLLISION ATTRIBUTES, 2014-2018 CONTINUED Fatal/Serious Total Crashes Eastside Cities1 Pasco Eastside Cities1 Pasco Pedestrian Crashes: Contributing Circumstance Failing to Yield 30.3% 23.1% 27.7% 24.1% Failing to Yield to Ped / Cyclist 1.1% 15.4% 1.6% 10.3% Inattention / Distraction 25.8% 7.7% 28.9% 13.8% Pedestrian Crashes: Facility Used Roadway 41.8% 87.5% 29.7% 33.3% Marked Crosswalk 29.8% 12.5% 42.2% 50.0% Unmarked Crosswalk 9.2% 0.0% 12.7% 3.7% Bicycle Crashes: Contributing Circumstance Failing to Yield 27.5% 100.0% 25.1% 29.4% Inattention / Distraction 21.4% 0.0% 27.3% 52.9% Bicycle Crashes: Facility Used Roadway 52.9% 50.0% 38.8% 26.9% Sidewalk 15.3% 50.0% 21.2% 15.4% Marked Crosswalk 11.8% 0.0% 18.6% 34.6% Unmarked Crosswalk 1.2% 0.0% 6.5% 11.5% STEP 3: SELECT MOST COMMON RISK FACTORS Based on an analysis of the summary data and individual fatal/serious injury crash events, proportion of risk factors, and comparison to other eastside cities, the City selected the following five priority collision attributes to use in network analysis: 1. Angle (T) 2. Pedestrians 3. Angle (Left Turn) 4. Roadway Departure (Fixed Objects, Overturn) 5. Occurring at Signalized Intersections Page 41 of 120 PASCO LOCAL ROAD SAFETY PLAN PAGE 11 S TEP 4: ANALYZE ROADWAY NETWORK FOR PRESENCE OF RISK FACTORS Following WSDOT’s recommended procedure,2 the City applied the most common risk factors in fatal/serious injury crashes to the entire network using frequency of collisions based on the most common risk factors / collision attributes. The City mapped crash frequency based on the seven most common risk factors in fatal and serious injury crashes. The maps in Appendix A illustrate the locations of crashes with these attributes. STEP 5: CREATE PRIORITIZED LIST OF ROADWAY LOCATIONS Table 2 and Table 3 list intersections and corridors ranked by the number of risk factors / collision attributes identified. A location received a “point” for a risk factor if it experienced a relatively high frequency of crashes with that attribute compared to the rest of the City of Pasco roadway network. An additional point was added if that location was identified as a citizen concern. TABLE 2 . INTERSECTION SAFETY NEEDS, PRIORITIZED BY NUMBER OF RISK FACTORS Intersection Angle (T) Pedestrian Angle (Left Turn) Roadway Departure Signalized Intersection High Crash Rate Total A. N 20th Avenue & W Court Street 3 4 B. N Road 28 & W Sylvester Street 4 C. N Road 68 & Burden Road 3 4 D. N Road 68 & Sandifur Parkway 3 E. S 10th Avenue & W Lewis Street 3 F. E Lewis Street & Oregon Avenue 4 3 2 WSDOT Local Road Safety Plans Guidance, https://www.wsdot.wa.gov/sites/default/files/2014/02/27/LP_Local-Road-Safety-Plans.pdf 3 Automated red light enforcement was installed in Fall 2019. The City will await early results before pursuing additional countermeasures. 4 Project installed along Oregon Ave in 2019 that included a redesign of this intersection. The City will review upcoming safety data before pursuing additional projects. Page 42 of 120 PASCO LOCAL ROAD SAFETY PLAN PAGE 12 Intersection Angle (T) Pedestrian Angle (Left Turn) Roadway Departure Signalized Intersection High Crash Rate Total G. S 10th Avenue & W Ainsworth Street 3 H. N Road 68 & W Court Street 2 I. N 24th Avenue & W Court Street 2 J. Burden Road & Rd 68 Place 2 K. N 20th Avenue & W Lewis Street 2 L. N 20th Avenue & W Sylvester Street 2 M. N Road 36 & W Argent Road 2 N. N Road 32 & W Court Street 2 TABLE 3 . CORRIDOR SAFETY NEEDS, PRIORITIZED BY NUMBER OF RISK FACTORS Corridor Angle (T) Pedestrian Angle (Left Turn) Roadway Departure Signalized Intersectio High Crash Rate Total W Court Street (Between N Road 36 & 4th Avenue) 4 Burden Road (Between Road 68 & Road 36) 3 N Road 68 (Between Sandifur Parkway & Argent Road) 3 W Sylvester Street (Between N Road 36 & N 10th Avenue) 2 Page 43 of 120 PASCO LOCAL ROAD SAFETY PLAN PAGE 13 As shown in Tables 2 and 3, the City identified 14 intersections and four corridors whose risk factors matched those exhibited by fatal and serious injury crashes in the City. Figure 5 below plots each of these locations on a map. F IGURE 5 . PRIORITIZED INTERSECTIONS AND CORRIDORS Page 44 of 120 PASCO LOCAL ROAD SAFETY PLAN PAGE 14 STEP 6 & 7: IDENTIFY COUNTERMEASURES TO ADDRESS PRIORITIZED LOCATIONS AND DEVELOP A PRIORITIZED LIST OF PROJECTS The City compared the list of prioritized intersections and corridors to recent and already-funded safety projects to identify the most pressing current needs, and then analyzed collision data and existing conditions at the following eight locations: TABLE 4 . PRIORITIZED SAFETY STUDY LOCATIONS Intersections Corridors 1. N Road 28 & W Sylvester St 2. N Road 68 & Sandifur Pkwy 3. S 10th Ave & W Lewis St 4. S 10th Ave & W Ainsworth St 5. W Court St (Between N Road 36 & 4th Ave) 6. Burden Rd (Between Road 68 & N Road 36) 7. N Road 68 (Between Sandifur Pkwy & Argent Rd) 8. W Sylvester St (Between N Road 36 & N 10th Ave) Upon completion of that analysis and identification of potential countermeasures, the City identified three priority projects (two intersections and one segment) to prioritize in this plan, as shown in Table 5 below. TABLE 5 . SAFETY PROJECTS TO PURSUE AND NEXT STEPS Location Safety Project Next Step N Road 28 & W Sylvester Street Traffic signal redesign and an additional northbound left turn lane to accommodate safer left turn movements at the intersection. Coordinate with current traffic signal design project. Update current signal design plans to accommodate these safety needs. S 10th Avenue & W Lewis Street Active Signal Ahead Warning sign to provide additional conspicuity for northbound motorists approaching the intersection. Apply for grant funding under the 2020 WSDOT City Safety Program. W Sylvester Street (between N Rd 36 & N 10th Ave) Road Diet: Reduce cross section from 4 lanes to 3 lanes to improve safety for all road users. Apply for grant funding under the 2020 WSDOT City Safety Program. The following sections detail existing conditions, countermeasures, and estimated project costs, monetary value of estimated safety benefits, and the estimated benefit/cost ratio of each recommended safety project. Detailed calculations for each treatment are available in Appendix B. Page 45 of 120 PASCO LOCAL ROAD SAFETY PLAN PAGE 15 N ROAD 28 & W SYLVESTER STREET This intersection is approximately 1,000 ft east of US-395. It is a 4-leg signalized intersection with continental crosswalks across W Sylvester Street (eastbound and westbound directions) and standard crosswalks across N 28th Avenue (northbound and southbound directions). The northbound approach along N 28th Avenue has a shared through/left-turn lane and a right-turn only lane. The southbound approach along N 28th Avenue has one shared through/left/right-turn lane. The eastbound approach along W Sylvester St has one shared/right-turn lane, one through lane and a 125’ left-turn pocket. The eastbound approach also has a 5-section dog-house signal that allows protected/permissive movements for the left-turning vehicles. The westbound approach has one shared through/right-turn lane and a 125’ left-turn pocket where left-turning vehicles must yield on green. Based on vehicle counts taken between June 5, 2018 – June 7, 2018, the average daily volume travelling eastbound and westbound along Sylvester Street was reported 4,257 and 4,410, respectively. Based on vehicle counts taken between September 9, 2018 – September 27, 2018, the average daily volume travelling northbound and southbound was reported 3,668 and 4,942, respectively. Table 6 below provides a summary of crash data that occurred at this intersection. TABLE 6 . CRASH DATA SUMMARY AT N ROAD 28 AND W SYLVESTER ST, 2014-2018 Category Number of Crashes Total Number of at intersection 39 Crash Severity Fatal = 0 Serious Injury = 1 Minor Injury = 1 Possible Injury = 9 No Injury = 28 Crash Type Making Left Turn = 19 Entering at angle = 12 Rear-end = 4 Sideswipe = 2 Making a Right Turn = 1 Vehicle Hits Pedestrian = 1 Year 2014 = 5 2015 = 4 2016 = 11 2017 = 11 2018 = 8 Weather Clear or Partly Cloudy = 31 Raining = 3 Overcast = 3 Fog or Smog or Smoke = 2 Lighting Conditions Daylight = 28 Dark-Street Lights On = 10 Dusk =1 Page 46 of 120 PASCO LOCAL ROAD SAFETY PLAN PAGE 16 Category Number of Crashes Location At intersection and Related = 37 At Intersection and Not Related = 2 Roadway Conditions Dry = 35 Wet = 4 Movement Type 39% were reported “Did not grant right-of-way to vehicle” 20% were reported “Disregard stop and go light” 18% were reported “Inattention” 10% were reported “Improper Turn” 2% were reported “under the influence of alcohol” 11% Other Making Left-Turn Collisions Only (18 Crashes) Road Surface Conditions: Dry Road Surface = 16 Wet Road Surface =2 Movement: 44% involved a vehicle moving from the east leg to the south leg (WB LT) 44% involved a vehicle moving from the south to the west leg (NB LT) Lighting Conditions: Daylight =12 Dark- Street Lights On = 6 Nearly half (19 of 39) of collisions during the study period involved a left-turning motorist. Of those 19, nine involved South-to-West (Northbound Left Turn) drivers, and eight involved East-to-South (Westbound Left Turn) movements. Signalized intersection existing conditions—with a focus on left-turn movements—include the following shown in Table 6:5 TABLE 7 . ROAD 28 AND W SYLVESTER STREET INTERSECTION COMPONENTS Direction Signal Lenses Left Turn Phasing Left Turn Indication(s) Lane Configuration Northbound 8” green, 8” yellow, 12” red Permissive Only Green Ball Shared Thru/Left Right Turn Lane Southbound 12” all Permissive Only Green Ball Shared Right/Thru/Left Eastbound 12” all (5-section doghouse) 8” green and 8” yellow (through) Protected- Permissive Green Ball Green Arrow (5-section doghouse) Shared Thru/Right Thru Left Turn Lane Westbound 8” green, 8” yellow, 12” red Permissive Only Green Ball Shared Right/Thru Left Turn Lane 5 Via Google Streetview, Oct 2018. Page 47 of 120 PASCO LOCAL ROAD SAFETY PLAN PAGE 17 N Rd 28 & W Sylvester St: Intersection Countermeasures The existing lane configuration of the northbound approach has two receiving lanes, but only one entering lane from each other approach (SB thru, EB right, WB left). There is a potential benefit of the City of Pasco restriping the inside receiving lane to a northbound left-turn lane with no additional right-of-way pavement needed, as shown in Figure 6 below. F IGURE 6 . POTENTIAL REDESIGN FOR THE NORTHBOUND APPROACH ALONG N 28TH AVENUE AT W SYLVESTER ST TO ALLOW FOR A LEFT TURN LANE. Page 48 of 120 PASCO LOCAL ROAD SAFETY PLAN PAGE 18 N Rd 28 & W Sylvester St Countermeasure: Left Turn Lane and Flashing Yellow Arrow Project Description Installing an exclusive left-turn lane and using Flashing Yellow Arrow for the northbound 6 intersection approach can reduce rear-end and left-turning crashes. Cost Estimate $25,000 (includes updated signal head, pavement marking, signing) Benefit / Cost Ratio 25.80 Time Frame Medium-term Crash Reduction 7 35% Combined reduction in left turn collisions for left-turn lane and flashing yellow arrow. History: 9 northbound left turn crashes observed from 2014- 2018. Expected Benefit: 1.10 fewer crashes per year For a more comprehensive upgrade to the intersection, a full re-build of the traffic signal, upgrades to signal heads, and permissive-protected left turns for northbound, eastbound, and westbound motorists is expected to reduce the overall number and severity of collisions. N Rd 28 & W Sylvester St Countermeasure: Signal Upgrades Project Description Traffic signals are designed to reduce angle and left-turn crashes by assigning right-a- way for each intersection movement. Includes head-per-lane, potential mast arm and/or pole replacement, retroreflective backplates, and upgrade to 12” lenses. Cost Estimate $400,000 Benefit / Cost Ratio 3.60 Time Frame Long-term Crash Reduction 8 10% Reduction in intersection crashes. History: 39 crashes observed from 2014- 2018. Expected Benefit: 0.77 fewer crashes per year Next Steps Coordinate with current signal design project at this location to consider accommodation for these safety needs (e.g., protected left turn phasing, northbound dedicated left turn lane). 6 Identified as “From South to West” in the collision database. 7 http://www.cmfclearinghouse.org/detail.cfm?facid=264 8 http://www.cmfclearinghouse.org/detail.cfm?facid=4112 Page 49 of 120 PASCO LOCAL ROAD SAFETY PLAN PAGE 19 S 10TH AVENUE & W LEWIS STREET S 10th Avenue provides access between Kennewick and Pasco across the Ed Hendler Bridge (SR 397). This four-legged signalized intersection has continental pedestrian crosswalks on all approaches and has a pedestrian island on the south-east corner. The northbound approach along S 10th Avenue has two through lanes, a right-turn slip lane and a 110’ left-turn lane with a raised curb median. The southbound approach along S 10th Avenue has a shared through/right-turn lane, a through lane and an 85’ left-turn lane. The eastbound approach along W Lewis St has a shared through/right-turn lane, through lane and a 160’ left turn lane that transitions from a two-way-left- turn lane. The westbound approach has a shared through/right-turn lane, a through lane and an 80’ left-turn lane. Based on vehicle counts taken between June 5, 2018 – June 7, 2018, the average daily volume travelling eastbound and westbound along Lewis Street was reported 5,305 and 5,582, respectively. Based on vehicle counts taken between September 25, 2018 – September 27, 2018, the average daily volume travelling northbound and southbound along S 10th Avenue was reported 3,888 and 3,045, respectively. Table 8 below provides a summary of crash data that occurred at this intersection. TABLE 8 . CRASH DATA SUMMARY FOR S 10TH AVENUE & W LEWIS STREET Category Number of Crashes Total Number of Crashes 26 Crash Severity Fatal = 0 Serious Injury = 1 Minor Injury = 0 Possible Injury = 5 No Injury = 20 Crash Type Entering at angle = 11 Rear-end = 6 Making Left Turn = 5 Sideswipe = 2 Vehicle Hits Pedestrian = 1 Making Right Turn =1 Year 2014 = 4 2015 = 8 2016 = 7 2017 = 5 2018 = 2 Weather Clear or Partly Cloudy = 22 Overcast = 3 Raining = 1 Lighting Conditions Daylight = 21 Dark-Street Lights On = 5 Page 50 of 120 PASCO LOCAL ROAD SAFETY PLAN PAGE 20 Category Number of Crashes Location At intersection and Related = 22 Not at Intersection and Not Related = 1 Intersection Related but Not at Intersection = 2 At Intersection and Not Related = 1 Roadway Conditions Dry = 24 Wet = 1 Movement Type 27% were reported “Inattention” 19% were reported “Did not grant right-of-way to vehicle” 19% were reported “Disregard stop and go light” 35% Other Making Left-Turn Collisions Only Conditions: 3 or 11 crashes occurred during “Dark-Street Lights on” 5 of 11 crashes involved a vehicle moving from the south leg to the north leg (Northbound through along S 10th Ave) 4 of 11 crashes reported a vehicle “Disregard stop and go light” 4 of 11 crashes reported “inattention” Based on the historical crash data, there was one suspected serious injury crash that occurred at 10pm and involved a pickup/panel truck travelling northbound along S 10th Ave. The motorist was reported ‘had been drinking’ and hit a pedestrian crossing at the marked crosswalk ‘against the signal’. Approximately 290’ south of this study intersection is a railroad crossing with a mild curvature along S 10th Avenue at W Columbia St, as shown in Figure 7. It may be beneficial if the City of Pasco were to consider installing a northbound advance signal ahead warning sign that would alert drivers to stop for an approaching red light. S 10th Ave & W Lewis St: Intersection Countermeasure Seven of the 11 angle crashes at this intersection involved northbound motorists, and a review of the site indicated that another intersection (West Columbia Street), curvature near that intersection, and a railroad track could cause some confusion for northbound motorists. An advanced warning sign indicating the signal ahead could provide additional information for drivers. Connecting a flashing beacon to the signal timing (i.e., flashing only during yellow and red phases for northbound traffic) could increase its effectiveness. Page 51 of 120 PASCO LOCAL ROAD SAFETY PLAN PAGE 21 F IGURE 7 . STREETVIEW OF NORTHBOUND APPROACH ALONG S 10TH AVE AT W COLUMBIA ST (SOUTH OF RAILROAD CROSSING). S 10th Ave & W Lewis St Countermeasure: Actuated Advanced Warning Sign Project Description Adding advance warning of the signalized intersection for northbound motorists on S 10th Ave, approaching W Lewis St, and tying that warning to the signal controller, reduces the risk of angle crashes Cost Estimate $45,000 Benefit / Cost Ratio 13.43 Time Frame Medium-term Crash Reduction 62% Reduction in NB angle crashes. History: 7 angle crashes involving northbound motorists observed from 2014-2018. Expected Benefit: 0.87 fewer angle crashes per year. Page 52 of 120 PASCO LOCAL ROAD SAFETY PLAN PAGE 22 W SYLVESTER STREET (BETWEEN N ROAD 36 & N 10TH AVENUE) This study corridor along W Sylvester Street spans 1.7 miles between N Road 36 and N 10th Avenue. Along the W Sylvester Street corridor there are four signalized intersections (N 10th Avenue, N 14th Avenue, N 20th Avenue and N 28th Avenue) and two pedestrian crosswalks (N 18th Avenue and N 24th Avenue). There are sidewalks on both sides of W Sylvester Street from N 10th Avenue to Road 28. The posted speed limit along this corridor is 35mph, however in a school zone such as the Rowena Chess Elementary School, the posted speed limit is 20mph. Based on the WSDOT Functional Classification Map 9, W Sylvester Street is identified as an urban minor arterial and serves as one of the important east-west corridors. TABLE 9 . CRASH DATA SUMMARY FOR SYLVESTER ST CORRIDOR, ROAD 36 TO 10TH AVE,2014-2018 Category Number of Crashes Total Number of Crashes 208 Crash Severity Fatal = 1 Serious Injury = 3 Minor Injury = 14 Possible Injury = 42 No Injury = 144 Unknown = 4 Crash Type Entering at angle = 73 Rear-end = 49 Making Left Turn = 37 Sideswipe = 9 Other = 22 Fixed object = 12 Vehicle Hits Pedestrian = 6 Year 2014 = 27 2015 = 44 2016 =43 2017 = 48 2018 =46 Weather Clear or Partly Cloudy = 167 Raining = 11 Overcast = 21 Fog or Smog or Smoke = 6 Snowing =1 Severe Crosswind =2 Lighting Conditions Daylight = 150 Dark-Street Lights On = 46 Dusk/Dawn = 3 Dark- No street Lights = 1 9 https://www.wsdot.wa.gov/data/tools/geoportal/?config=FunctionalClass Page 53 of 120 PASCO LOCAL ROAD SAFETY PLAN PAGE 23 Category Number of Crashes Location At intersection and Related = 144 Not at Intersection and Not Related = 28 Intersection Related but Not at Intersection = 7 At Intersection and Not Related = 7 At Driveway = 22 Roadway Conditions Dry = 182 Wet = 20 Ice = 6 Movement Type 25% were reported “Inattention” 21% were reported “Did not grant right-of-way to vehicle” 11% were reported “Following too closely” 2% were reported “Under the influence of alcohol” Entering at Angle Collisions Only Road Surface Conditions: Dry Road Surface =46 Ice Road Surface = 1 Wet Road Surface =2 Lighting Conditions: Daylight = 40 Dark- Street Lights On = 5 Dusk =4 Page 54 of 120 PASCO LOCAL ROAD SAFETY PLAN PAGE 24 W Sylvester St: Corridor Countermeasure The existing roadway consists of four 11-ft travel lanes, two per direction, through the study corridor. Due to the large right-of-way width along this study corridor, a potential project to be considered is a road diet, as illustrated in Figure 8. A Road Diet is generally described as "removing travel lanes from a roadway and utilizing the space for other uses and travel modes." 10 F IGURE 8 . BEFORE AND AFTER LANE CONFIGURATIONS OF A ROAD DIET IMPLEMENTATION Road Diets are effective at addressing rear-end, left-turn, angle, and sideswipe (lane-changing) collisions. Along W Sylvester St in the study segment, more than 58% (152 of 262) of collisions were of these types. Road Diets can also provide safer conditions for pedestrians by reducing the number of lanes required to cross from 4 to 3. An example of a road diet is shown in Figure 9. FIGURE 9 . RESIDENTIAL AREA ROAD DIET IMPLEMENTATION 10 FHWA Road Diet Informational Guide. https://safety.fhwa.dot.gov/road_diets/guidance/info_guide/rdig.pdf Page 55 of 120 PASCO LOCAL ROAD SAFETY PLAN PAGE 25 W Sylvester St Countermeasure: Road Diet Project Description A Road Diet typically includes reducing the number of general purpose travel lanes to improve safety for all road users. Cost Estimate 11 $1,853,000 (assuming pavement overlay and minor signal modifications) Benefit / Cost Ratio 10.71 Time Frame Long-term Crash Reduction 29% Reduction in all crashes. History: 208 crashes observed from 2014-2018 (41.6 crashes per year) Expected Benefit: 12 fewer crashes per year 11 FHWA, How Much Does a Road Diet Cost? | Oregon DOT safety treatment cost estimates. Page 56 of 120 PASCO LOCAL ROAD SAFETY PLAN PAGE 26 W SYLVESTER STREET E XTENDED C ORRIDOR (BETWEEN N ROAD 54 & N 3RD AVENUE) Based on stakeholder discussions, the study corridor analysis along W Sylvester Street was extended to 3.4-miles to include the whole section of W Sylvester Street with four travel lanes. This extended study corridor from Road 54 to N 3rd Avenue includes two additional signalized intersections at N 5th Avenue and N 4th Avenue. Table 10 below provides a summary of crash data for the 3.4-mile study corridor along W Sylvester Street. TABLE 10. CRASH DATA SUMMARY FOR SYLVESTER ST CORRIDOR, ROAD 54 TO N 3RD AVE, 2014-2018 Category Number of Crashes Total Number of Crashes 270 Crash Severity Fatal = 1 Serious Injury = 3 Minor Injury = 15 Possible Injury = 63 No Injury = 182 Unknown = 6 Crash Type Entering at angle = 100 Rear-end = 53 Making Left Turn = 51 Sideswipe = 10 Other = 31 Fixed object = 18 Vehicle Hits Pedestrian = 7 Year 2014 = 33 2015 = 60 2016 =54 2017 = 58 2018 =65 Weather Clear or Partly Cloudy = 224 Raining = 13 Overcast = 23 Fog or Smog or Smoke = 7 Snowing = 1 Severe Crosswind = 2 Lighting Conditions Daylight = 197 Dark-Street Lights On = 56 Dusk =11 Dawn = 4 Dark-No Street Lights = 2 Location At intersection and Related = 195 Not at Intersection and Not Related = 33 At Driveway = 22 At Intersection and Not Related = 13 Intersection Related but Not at Intersection = 7 Roadway Conditions Dry = 242 Wet = 21 Page 57 of 120 PASCO LOCAL ROAD SAFETY PLAN PAGE 27 Category Number of Crashes Ice = 6 Snow = 1 Movement Type 23% were reported “Inattention” 21% were reported “Did not grant right-of-way to vehicle” 7% were reported “Following too closely” 3% were reported “Under the influence of alcohol” Entering at Angle Collisions Only (100 crashes) Road Surface Conditions: Dry Road Surface = 88 Ice Road Surface = 1 Wet Road Surface = 11 Lighting Conditions: Daylight = 74 Dark- Street Lights On = 19 Dawn = 2 Dusk =5 W Sylvester St Extended Corridor Countermeasure: Road Diet Project Description A Road Diet typically includes reducing the number of general purpose travel lanes to improve safety for all road users. Cost Estimate 12 $3,645,000 (assuming pavement overlay required and minor signal modifications) Benefit / Cost Ratio 6.27 Time Frame Long-term Crash Reduction 29% Reduction in all crashes. History: 270 crashes observed from 2014-2018 (54 crashes per year) Expected Benefit: 15.6 fewer crashes per year 12 FHWA, How Much Does a Road Diet Cost? https://safety.fhwa.dot.gov/road_diets/resources/fhwasa16100/fhwasa16100.pdf Page 58 of 120 PASCO LOCAL ROAD SAFETY PLAN PAGE 28 CONCLUSION The City of Pasco is committed to roadway safety, and the Local Road Safety Plan provides the framework to identify safety needs and infrastructure solutions. Implementation of these safety projects will reduce the number and severity of roadway collisions in the City, and further evaluation and analysis over time will support a safety management program to continue improving safety in Pasco. Page 59 of 120 PASCO LOCAL ROAD SAFETY PLAN PAGE 29 APPENDIX A . COLLISION MAPS BY TYPE Page 60 of 120 PAGE 30 FIGURE 10. HEAT MAP OF ANGLE T CRASHES, 2014-2018 Page 61 of 120 PAGE 31 FIGURE 11. HEAT MAP OF ROADWAY DEPARTURE CRASHES, 2014-2018 Page 62 of 120 PAGE 32 FIGURE 12. HEAT MAP OF CRASHES NEAR SIGNALIZED INTERSECTION (74FT BUFFER), 2014-2018 Page 63 of 120 PAGE 33 FIGURE 13. HEAT MAP OF PEDESTRIAN CRASHES, 2014-2018 Page 64 of 120 PAGE 34 F IGURE 14. HEAT MAP OF LEFT TURN CRASHES, 2014-2018 Page 65 of 120 PAGE 35 APPENDIX B . BENEFIT-COST RATIO CALCULATIONS Page 66 of 120 PAGE 36 WSDOT Safety Program Benefit/Cost Worksheet For Crash Reduction Project name: N Rd 28 and W Sylvester St, Northbound Left Turn Lane Application year: Agency: City of Pasco Improvement: Install a northbound left turn lane Evaluator: Brian Chandler and Veronica Sullivan Date: 2/19/2020 1a. Initial Total Project Cost, I: $25,000 1b. Year 11 Cost, J: $0 2. Annual Op. Costs, H: $0 3. Annual Safety Benefits in Number of Collisions: Crash Type Existing Raw # Existing Calculated After Raw # After Calculated Difference a) Fatal injury 0 0.00 0 0.00 0.00 b) Suspected serious injury 0 0.00 0 0.00 0.00 c) Suspected minor injury 0 0.00 0 0.00 0.00 d) Possible Injury 2 0.40 0.7774 0.16 0.24 e) Property damage only 7 1.40 2.7209 0.54 0.86 Totals 9.00 5.382 1.10 4. Societal Costs Per Crash: 5. Annual Safety Benefits by Costs of Crashes: Crash Type Cost Benefit a) Fatality (K) $3,423,400 $0 b) Suspected serious injury (A) $3,423,400 $0 c) Suspected minor injury (B) $237,400 $0 d) Possible Injury © $142,300 $34,795 e) Property damage only (O) $14,800 $12,666 Yearly Benefits= $47,461 7. Salvage Value, T Feature Cost Factor a) Right of Way (from cost estimate) $0 x 0.45 = $0 b) Grading & Drainage (from cost estimate) $0 x 0.40 = $0 c) Structures (from cost estimate) $0 x 0.43 = $0 d) Total, T: $0 8. Present Worth of Costs (PWOC) = I + .68J + 13.59H - T: $25,000 9. Present Worth of Benefits (PWOB) = 13.59 x Yearly Benefits: $645,000 10. Net Benefit = PWOB-PWOC: $620,000 11. Benefit Cost Ratio, B/C = PWOB/PWOC: 25.80 Page 67 of 120 PAGE 37 WSDOT Safety Program Benefit/Cost Worksheet For Crash Reduction Project name: N Rd 28 and W Sylvester St, Signal Upgrade Application year: Agency: City of Pasco Improvement: Upgrade signalized intersection with signal lens upgrade, new back plates, addition of reflective tapes to existing back-plates and installation of additional signal heads. Evaluator: Brian Chandler and Veronica Sullivan Date: 2/19/2020 1a. Initial Total Project Cost, I: $400,000 1b. Year 11 Cost, J: $0 2. Annual Op. Costs, H: $0 3. Annual Safety Benefits in Number of Collisions: Crash Type Existing Raw # Existing Calculated After Raw # After Calculated Difference a) Fatal injury 0 0.00 0 0.00 0.00 b) Suspected serious injury 1 0.20 0.901 0.18 0.02 c) Suspected minor injury 1 0.20 0.901 0.18 0.02 d) Possible Injury 9 1.80 8.109 1.62 0.18 e) Property damage only 28 5.60 25.228 5.05 0.55 Totals 39.00 35.139 0.77 4. Societal Costs Per Crash: 5. Annual Safety Benefits by Costs of Crashes: Crash Type Cost Benefit a) Fatality (K) $3,423,400 $0 b) Suspected serious injury (A) $3,423,400 $67,783 c) Suspected minor injury (B) $237,400 $4,701 d) Possible Injury © $142,300 $25,358 e) Property damage only (O) $14,800 $8,205 Yearly Benefits= $106,047 7. Salvage Value, T Feature Cost Factor a) Right of Way (from cost estimate) $0 x 0.45 = $0 b) Grading & Drainage (from cost estimate) $0 x 0.40 = $0 c) Structures (from cost estimate) $0 x 0.43 = $0 d) Total, T: $0 8. Present Worth of Costs (PWOC) = I + .68J + 13.59H - T: $400,000 9. Present Worth of Benefits (PWOB) = 13.59 x Yearly Benefits: $1,441,176 10. Net Benefit = PWOB-PWOC: $1,041,176 11. Benefit Cost Ratio, B/C = PWOB/PWOC: 3.60 Page 68 of 120 PAGE 38 WSDOT Safety Program Benefit/Cost Worksheet For Crash Reduction Project name: N 10th Avenue & W Lewis St, Adding advance warning signs Application year: Agency: City of Pasco Improvement: Install a northbound advance signal warning sign Evaluator: Brian Chandler and Veronica Sullivan Date: 2/19/2020 1a. Initial Total Project Cost, I: $45,000 1b. Year 11 Cost, J: $0 2. Annual Op. Costs, H: $0 3. Annual Safety Benefits in Number of Collisions: Crash Type Existing Raw # Existing Calculated After Raw # After Calculated Difference a) Fatal injury 0 0.00 0 0.00 0.00 b) Suspected serious injury 0 0.20 0 0.00 0.00 c) Suspected minor injury 0 0.00 0 0.00 0.00 d) Possible Injury 2 1.00 0.76 0.15 0.25 e) Property damage only 5 4.00 1.9 0.38 0.62 Totals 26.00 2.66 0.87 4. Societal Costs Per Crash: 5. Annual Safety Benefits by Costs of Crashes: Crash Type Cost Benefit a) Fatality (K) $3,423,400 $0 b) Suspected serious injury (A) $3,423,400 $0 c) Suspected minor injury (B) $237,400 $0 d) Possible Injury © $142,300 $35,290 e) Property damage only (O) $14,800 $9,176 Yearly Benefits= $44,466 7. Salvage Value, T Feature Cost Factor a) Right of Way (from cost estimate) $0 x 0.45 = $0 b) Grading & Drainage (from cost estimate) $0 x 0.40 = $0 c) Structures (from cost estimate) $0 x 0.43 = $0 d) Total, T: $0 8. Present Worth of Costs (PWOC) = I + .68J + 13.59H - T: $45,000 9. Present Worth of Benefits (PWOB) = 13.59 x Yearly Benefits: $604,298 10. Net Benefit = PWOB-PWOC: $559,298 11. Benefit Cost Ratio, B/C = PWOB/PWOC: 13.43 Page 69 of 120 PAGE 39 WSDOT Safety Program Benefit/Cost Worksheet For Crash Reduction Project name: N Rd 28 and W Sylvester St, Road Diet from Rd 36 to N 10th Avenue Application year: Agency: City of Pasco Improvement: Convert 1.7 miles along Sylvester St from 4 lanes to 3 travel lanes. Evaluator: Brian Chandler and Veronica Sullivan Date: 2/19/2020 1a. Initial Total Project Cost, I: $ 1,853,000.00 1b. Year 11 Cost, J: $0 2. Annual Op. Costs, H: $0 3. Annual Safety Benefits in Number of Collisions: Crash Type Existing Raw # Existing Calculated After Raw # After Calculated Difference a) Fatal injury 1 0.20 0.71 0.14 0.06 b) Suspected serious injury 3 0.60 2.13 0.43 0.17 c) Suspected minor injury 14 2.80 9.94 1.99 0.81 d) Possible Injury 42 8.40 29.82 5.96 2.44 e) Property damage only 148 29.60 105.08 21.02 8.58 Totals 208.00 147.68 12.06 4. Societal Costs Per Crash: 5. Annual Safety Benefits by Costs of Crashes: Crash Type Cost Benefit a) Fatality (K) $3,423,400 $198,557 b) Suspected serious injury (A) $3,423,400 $595,672 c) Suspected minor injury (B) $237,400 $192,769 d) Possible Injury © $142,300 $346,643 e) Property damage only (O) $14,800 $127,043 Yearly Benefits= $1,460,684 7. Salvage Value, T Feature Cost Factor a) Right of Way (from cost estimate) $0 x 0.45 = $0 b) Grading & Drainage (from cost estimate) $0 x 0.40 = $0 c) Structures (from cost estimate) $0 x 0.43 = $0 d) Total, T: $0 8. Present Worth of Costs (PWOC) = I + .68J + 13.59H - T: $1,853,000 9. Present Worth of Benefits (PWOB) = 13.59 x Yearly Benefits: $19,850,69 0 10. Net Benefit = PWOB-PWOC: $17,997,69 0 11. Benefit Cost Ratio, B/C = PWOB/PWOC: 10.71 Page 70 of 120 PAGE 40 WSDOT Safety Program Benefit/Cost Worksheet For Crash Reduction Project name: N Rd 28 and W Sylvester St, Road Diet from Rd 54 to N 3rd Avenue. Application year: Agency: City of Pasco Improvement: Convert 3.4 miles along Sylvester St from 4 lanes to 3 travel lanes. Evaluator: Brian Chandler and Veronica Sullivan Date: 2/25/2020 1a. Initial Total Project Cost, I: $3,645,000.00 1b. Year 11 Cost, J: $0 2. Annual Op. Costs, H: $0 3. Annual Safety Benefits in Number of Collisions: Crash Type Existing Raw # Existing Calculated After Raw # After Calculated Differenc e a) Fatal injury 1 0.20 0.71 0.14 0.06 b) Suspected serious injury 3 0.60 2.13 0.43 0.17 c) Suspected minor injury 15 3.00 10.65 2.13 0.87 d) Possible Injury 63 12.60 44.73 8.95 3.65 e) Property damage only 188 37.60 133.48 26.70 10.90 Totals 270.00 191.7 15.66 4. Societal Costs Per Crash: 5. Annual Safety Benefits by Costs of Crashes: Crash Type Cost Benefit a) Fatality (K) $3,423,400 $198,557 b) Suspected serious injury (A) $3,423,400 $595,672 c) Suspected minor injury (B) $237,400 $206,538 d) Possible Injury © $142,300 $519,964 e) Property damage only (O) $14,800 $161,379 Yearly Benefits= $1,682,110 7. Salvage Value, T Feature Cost Factor a) Right of Way (from cost estimate) $0 x 0.45 = $0 b) Grading & Drainage (from cost estimate) $0 x 0.40 = $0 c) Structures (from cost estimate) $0 x 0.43 = $0 d) Total, T: $0 8. Present Worth of Costs (PWOC) = I + .68J + 13.59H - T: $3,645,000 9. Present Worth of Benefits (PWOB) = 13.59 x Yearly Benefits: $22,859,878 10. Net Benefit = PWOB-PWOC: $19,214,878 11. Benefit Cost Ratio, B/C = PWOB/PWOC: 6.27 Page 71 of 120 PAGE 41 APPENDIX C. PRIORITY LOCATION COLLISION ANALYSIS N ROAD 68 & SANDIFUR PARKWAY COLLISIONS, 2014-2018 Category Number of Crashes Total Number of Crashes 41 Crash Severity Fatal = 0 Serious Injury = 0 Minor Injury = 2 Possible Injury =13 No Injury = 26 Crash Type Making Left turn =15 Rear-end = 15 Sideswipe = 3 Entering at angle = 6 Fixed Object = 2 Year 2014 = 7 2015 = 6 2016 = 12 2017 = 8 2018 = 8 Weather Clear or Partly Cloudy = 35 Overcast =3 Fog or Smog or Smoke = 1 Raining = 1 Snowing = 1 Lighting Conditions Daylight = 27 Dark-Street Lights On = 13 Dusk =1 Location At intersection and Related = 33 Intersection Related but Not at Intersection = 4 At Intersection and Not Related = 4 Roadway Conditions Dry = 36 Wet or ice= 5 Movement Type 29% were reported “Inattention” 24% were reported “Did not Grant Right of Way to vehicle” 12% were reported “Following too closely” Making Left-Turn Collisions Only (15 crashes) Light Condition: 47% of left-turn crashes occurred during “dark-street lights on” (compared to 32% of all crashes occurring during dark conditions) Page 72 of 120 PAGE 42 S 10TH AVENUE & AINSWORTH COLLISIONS, 2014-2018 Category Number of Crashes Total Number of Crashes 26 Crash Severity Fatal = 0 Serious Injury = 0 Minor Injury = 0 Possible Injury = 9 No Injury = 17 Crash Type Making Left Turn = 9 Rear-end = 7 Sideswipe = 5 Making Right Turn = 2 Entering at Angle = 2 Heat On = 1 Year 2014 = 4 2015 = 4 2016 = 3 2017 = 9 2018 = 6 Weather Clear or Partly Cloudy = 22 Overcast = 2 Raining = 1 Snowing = 1 Lighting Conditions Daylight = 21 Dark-Street Lights On = 4 Dusk = 1 Location At intersection and Related = 24 Intersection Related but Not at Intersection = 2 Roadway Conditions Dry = 24 Wet = 2 Movement Type 27% were reported “Inattention” 23% were reported “Improper Turn” 15% were reported “Did not Grant Right of Way” 35% Other Making Left Turn Collisions Only (9 crashes) Conditions: 2 of 9 crashes occurred during “Dark-Street Lights on” 7 of 9 crashes involved a vehicle moving from the east leg (travelling westbound along Ainsworth) 3 of 9 crashes reported a vehicle “Did not Grant Right of Way to Vehicle” 3 of 9 crashes reported “inattention” Page 73 of 120 PAGE 43 W COURT STREET (BETWEEN N RD 36 & 4TH AVE) COLLISIONS, 2014-2018 Category Number of Crashes Total Number of Crashes along Sylvester St 416 Crash Severity Fatal = 0 Serious Injury = 1 Minor Injury = 20 Possible Injury = 87 No Injury = 305 Unknown = 3 Crash Type Rear-end = 151 Entering at angle = 136 Making Left Turn = 49 Sideswipe = 29 Other = 29 Fixed object = 13 Vehicle Hits Pedestrian = 8 Vehicle Hits Pedacyclist = 1 Year 2014 = 61 2015 = 78 2016 = 90 2017 = 95 2018 = 92 Weather Clear or Partly Cloudy = 333 Raining = 29 Overcast = 47 Fog or Smog or Smoke = 2 Snowing = 3 Severe Crosswind/Blowing Sand or Snow = 2 Lighting Conditions Daylight = 322 Dark-Street Lights On = 72 Dark-No Street Lights = 3 Dark-Street Lights Off = 2 Dawn = 2 Dusk = 14 Location At intersection and Related = 233 Not at Intersection and Not Related = 53 Intersection Related but Not at Intersection = 27 At Intersection and Not Related = 19 At Driveway with Major Intersection = 12 At Driveway = 65 Roadway Conditions Dry = 347 Wet = 52 Ice = 7 Snow = 9 Movement Type 25% were reported “Inattention” 19% were reported “Did not grant right-of-way to vehicle” 19% were reported “Following Too Closely” 2% were reported “under the influence of alcohol” Page 74 of 120 PAGE 44 Category Number of Crashes Entering at Angle Collisions Only Road Surface Conditions: Dry Road Surface = 112 Ice Road Surface = 3 Wet Road Surface =17 Lighting Conditions: Daylight = 111 Dark- Street Lights On = 20 Dark- No Street Lights =1 Dusk = 3 Page 75 of 120 PAGE 45 BURDEN ROAD (BETWEEN RD 68 & RD 36) COLLISIONS, 2014-2018 Category Number of Crashes Total Number of Crashes along Court St 304 Crash Severity Fatal = 0 Serious Injury = 4 Minor Injury = 6 Possible Injury = 65 No Injury = 229 Crash Type Rear-end = 151 Entering at angle = 47 Making Left Turn = 45 Sideswipe = 27 Other = 32 Vehicle Hits Pedal cyclist = 1 Vehicle Hits Pedestrian = 1 Year 2014 = 44 2015 = 65 2016 =56 2017 = 65 2018 =74 Weather Clear or Partly Cloudy = 249 Raining = 21 Overcast = 24 Fog or Smog or Smoke = 2 Snowing = 2 Other = 6 Lighting Conditions Daylight = 219 Dark-Street Lights On = 72 Dusk = 11 Dawn = 2 Location At intersection and Related = 158 Not at Intersection and Not Related = 50 At Intersection and Not Related = 36 Intersection Related but Not at Intersection = 32 At Driveway = 15 Driveway Related = 13 Roadway Conditions Dry = 253 Wet = 31 Ice = 14 Snow = 6 Movement Type 32% were reported “Inattention” 22% were reported “following too closely” 12% were reported “Did not grant right-of-way to vehicle” 8% were reported “Improper Turn” 2% were reported “under the influence of alcohol” 24% Other Road Surface Conditions: Page 76 of 120 PAGE 46 Category Number of Crashes Rear-end Collisions Only Dry Road Surface = 128 Wet Road Surface =15 Ice Road Surface = 5 Snow/Slush = 3 Lighting Conditions: Daylight = 112 Dark- Street Lights On = 32 Dawn =1 Dusk =6 Location: 40% were reported “At intersection and related” 18% were reported “At intersection and not related” 19% were reported “Intersection related but not at intersection” 20% were reported “Not at intersection and not related” 3% Other Other Conditions: 44% involved a pickup, panel truck or semi-trailer 58% involved a vehicle travelling from the east leg to the west leg (Westbound through) ROAD 68 (BETWEEN SANDIFUR PKWY & ARGENT RD) COLLISIONS, 2014-2018 Category Number of Crashes Total Number of Crashes along Court St 483 Crash Severity Fatal = 0 Serious Injury = 3 Minor Injury = 14 Possible Injury = 104 No Injury = 360 Unknown = 2 Crash Type Rear-end = 270 Entering at angle = 73 Making Left Turn = 47 Sideswipe = 64 Other = 19 Fixed object = 10 Year 2014 = 89 2015 = 105 2016 =100 2017 = 89 2018 =100 Weather Clear or Partly Cloudy = 414 Overcast = 39 Raining = 21 Page 77 of 120 PAGE 47 Category Number of Crashes Fog or Smog or Smoke = 3 Snowing = 2 Other = 3 Lighting Conditions Daylight = 191 Dark-Street Lights On = 54 Dawn = 4 Dusk =11 Location At intersection and Related = 186 Not at Intersection and Not Related = 33 Intersection Related but Not at Intersection = 6 At Intersection and Not Related = 15 At Driveway = 16 Roadway Conditions Dry = 238 Wet = 17 Ice = 5 Snow = 2 Movement Type 29% were reported “Inattention” 26% were reported “Following too closely” 12% were reported “Did not grant right-of-way to vehicle” 5% were reported “Disregard stop and go light” 2% were reported “Under the influence of alcohol” Rear-end Collisions Only (270 crashes) Road Surface Conditions: Dry Road Surface = 248 Wet Road Surface =17 Snow / Slush = 5 Lighting Conditions: Daylight = 208 Dark- Street Lights On = 43 Dawn =1 Dusk = 16 Dark – No Street Lights = 2 Location: 57% were reported “At intersection and related” 19% were reported “Not at intersection and not related” 14% were reported “Intersection related but not at intersection” 8% were reported “At intersection and not related” 2% Other Page 78 of 120 AGENDA REPORT FOR: City Council July 8, 2020 TO: Dave Zabell, City Manager Remote Regular Meeting: 7/20/20 FROM: Eric Ferguson, Attorney Executive SUBJECT: Renewal of Prosecutorial Services Agreement I. REFERENCE(S): Proposed Renewal of Agreement for Prosecutorial Services II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: To approve the Prosecutorial Services Agreement with Bell, Brown & Rio and, further, to authorize the City Manager to sign and execute the agreement. III. FISCAL IMPACT: The total fiscal impact for four years is $994,164 inclusive of annual salary increases (noted below), which account for $18,444. This Agreement is for the term from July 1, 2020 to June 30, 2024. Thereafter, this agreement will automatically continue until either party provides 60 days’ notice of termination. The contract rate of pay will increase annually by 3% starting on July 1, 2024. Said 3% increase shall remain in place until such time as a successor agreement is negotiated between the parties. IV. HISTORY AND FACTS BRIEF: The City has contracted with private attorneys for prosecution services since 2002. Each agreement has typically been for a two-year term and more recently a four-year term. Bell, Brown and Rio, PLLC has provided the City Municipal prosecution services since 2009, and their current agreement with the City expired on June 30, 2020. Page 79 of 120 V. DISCUSSION: All other provisions of the proposed agreement are the same as in the prior agreement with the exception of the Court/Prosecutor schedule as Exhibit “A,” the new term, as referenced above, and a provision for quarterly meetings with the City Manager to review issues dealing with prosecution of crimes in the City of Pasco. Staff presented the proposed agreement to Council at the July 13, 2020 Workshop, where staff recommended approval of the agreement. Page 80 of 120 AGREEMENT FOR PROSECUTORIAL SERVICES THIS AGREEMENT is entered into by and between the CITY OF PASCO, hereinafter referred to as “Pasco,” and Bell, Brown & Rio, PLLC, hereinafter referred to as “Prosecutor,” for the purpose of providing prosecutorial services for the City of Pasco. 1. PROSECUTOR SHALL: A. Provide complete municipal misdemeanor, gross misdemeanor, and civil infraction prosecutions for all cases filed in the Pasco Municipal Court and other related services including: 1. Arraignment Docket representation 2. Incarceration Docket representation 3. Negotiation of sentences and forfeiture orders of the Court 4. Bench Trials and hearings 5. Pre-trial hearings 6. Jury Trials and Trial Readiness Hearings 7. Post-trial motions and hearings 8. Appeals 9. Police Department day to day counsel and training as needed. (Prosecutors will e-mail the Police Chief and Patrol Captain with any concerns relating to police duties or functions. The Patrol Captain or Police Chief shall contact the Prosecutors if they would like to meet to discuss these concerns or provide training to the police department.) 10. Response to criminal-related questions from the public that cannot be answered by administrative staff. B. Provide a full-time legal assistant which shall perform the following services: 1. Assemble and maintain civil infraction and criminal case files. 2. Answer administrative questions about civil infractions and criminal cases. 3. Prepare subpoenas, warrants, complaints and all other necessary legal documents and pleadings. 4. Prepare civil infraction and criminal cases for court hearings. C. Be prompt in attendance for all required dockets, hearings and trials as outlined on the attached Exhibit “A,” “Pasco Municipal Court Prosecutor Schedule.” Such schedule may be changed from time to time to meet the needs of the Court upon mutual agreement of the parties. D. Designate a contact who shall be responsible for: 1. Complaint review and response 2. Review and evaluation of quality of service 3. Periodic reports to the City administration Page 81 of 120 Prosecutorial Services Agreement – Page 2 E. Personally provide the prosecution services and divide the representation to ensure full-time coverage as well as substitute, conflict, and additionally required coverage to allow multiple actions to proceed when necessary. In the event Prosecutors wish to hire additional attorneys other than the signator to this Agreement to perform services, Prosecutors shall obtain advance approval from Pasco. This provision shall not apply in the event of unforeseen circumstances where Prosecutors are temporarily unable to perform. Prosecutors shall be responsible for assuring that qualified attorneys are present in Court at all times necessary. For the purposes of this section, attending court via SKYPE, ZOOM, or some other video conferencing service shall constitute an attorney present in court. F. Use established practices and policies to recommend utilization of alternatives to incarceration as appropriate. Such alternatives shall include but not be limited to electronic home monitoring, work crew, etc. Prosecutors shall obtain Pasco’s approval prior to implementing any program for alternate dispositions involving charitable contributions. G. Satisfy the minimum requirements for practicing law in Washington as determined by the Washington Supreme Court for continuing legal education. H. Provide at least one firm attorney, with supervisory authority, to attend quarterly performance review meetings with the City Manager for the City of Pasco. Quarterly shall be defined from fiscal year start in October 2019 for the first year of the contract and October of the following year for the remainder of the contract term. 2. PASCO SHALL: A. Pay all subpoena and service costs and costs of required reports for prosecution. B. Pay to Prosecutor a base amount of Twenty Thousand Dollars ($20,000.00) per month from July 1, 2020 through June 1, 2021. Twenty Thousand Four Hundred Dollars ($20,400.00) per month from July 1, 2021 through June 1, 2022. Twenty Thousand Nine Hundred Ten Dollars ($20,910.00) per month from July 1, 2022 through June 1, 2023. Twenty-One Thousand Five Hundred Thirty-Seven Dollars ($21,537.00) per month from July 1, 2023 through June 1, 2024. Payments shall be due on or before the 10th day following each calendar month. Payments shall be prorated for partial month. Renegotiation of the terms of this agreement upon the following occurrences: (1) there is a Washington Court Rule amendment that results in a procedural change in court proceedings, or (2) there is a change in Court Docket/Schedule as outlined in Exhibit “A.” In addition, Prosecutors shall be paid the sum of Seven Hundred Fifty Dollars ($750) for each case appealed (except for any case noted for reconsideration at the trial court level). However, if a court of appeals grants the Prosecutor’s motion to dismiss for “Want of Prosecution,” then Page 82 of 120 Prosecutorial Services Agreement – Page 3 there shall be no charge to the City for the appeal. Prosecutors shall provide an invoice to Pasco upon completion of any appeal work. C. Pay to Service Provider any additional sum for postage which is required to be paid by Service Provider for correspondence necessary for the prosecution of criminal cases. D. Through the Pasco Police Department, provide two copies of each police report for each case filed, whether they be criminal or a civil infraction, to Service Provider. E. Through the Pasco Police Department, provide two copies of all videos which then exist for each case filed, whether they be criminal or a civil infraction, to Service Provider. F. Through the Pasco Police Department, provide two copies of all photos (in color) which then exist for each case filed, whether they be criminal or a civil infraction, to Service Provider. 3. TERM: This Agreement is for the term from July 1, 2020 to June 30, 2024. Thereafter, this agreement will automatically continue until either party provides 60 days notice of termination. The contract rate of pay will increase annually by 3% starting on July 1, 2024. Said 3% increase shall remain in place until such time as a successor agreement is negotiated between the parties. 4. CASELOAD: In the event the workload (as indicated by number of case filings and number of represented cases) exceeds the prior year’s workload by fifteen percent (15%) or more, Prosecutors may request additional compensation. If no agreement is reached concerning said additional compensation, Prosecutors may terminate this Agreement upon ninety (90) days written notice. 5. INDEPENDENT CONTRACTORS: Prosecutors shall be independent contractors and not employees of Pasco. 6. INSURANCE AND INDEMNIFICATION: During the term of this Agreement, the Prosecutors shall maintain errors and omissions insurance coverage and shall include anyone else acting for or on behalf of the Prosecutors in the performance of this Agreement as an additional named insured on any such polic y. Such insurance shall be obtained from any insurance company authorized to do business as such in the State of Washington, and shall have policy limits of Two Hundred Fifty Thousand Dollars ($250,000.00) or more. At the time of commencement of the Page 83 of 120 Prosecutorial Services Agreement – Page 4 performance of services hereunder, the Prosecutors shall submit evidence that such insurance is in force and that such insurance will not be canceled without first giving thirty (30) days written notice to the City of Pasco. 7. TERMINATION This agreement may be terminated by either party upon sixty (60) days written notice, by registered mail or mailed to the other party at their usual place of business. In the event that the City terminates this agreement, the City shall pay Prosecutor for the work performed, an amount equal to the percentage of completion of work as mutually agreed upon between the City and the Prosecutor. In no event shall the amount owed for a partial month be less that the monthly base fee divided by the number of days that Prosecutor provided service in the month when the contact is cancelled. CITY OF PASCO Dave Zabell, City Manager Date PROSECUTOR Michael J Rio, Attorney at Law Date Bell, Brown & Rio, PLLC Page 84 of 120 Prosecutorial Services Agreement – Page 5 Exhibit “A” PASCO MUNICIPAL COURT PROSECUTOR SCHEDULE (Schedule is subject to change during term of Agreement) Monday Pre-Trials 8:30 am to 12:00 pm Pre-Trials 1:30 pm to 5:00 pm Tuesday Pre-Trials 8:30 am to 12:00 pm Arraignment 1:30 pm to 5:00 pm Wednesday In-Custody/Probation Docket 8:30 am to 12:00 pm Jury-Trials 8:30 am to 5:00 pm even days Thursday Infraction Docket 8:30 am to 12:00 pm Friday Trial Readiness 9:00 am to 12:00 pm odd days Motion 9:00 am to 12:00 pm even days Page 85 of 120 AGENDA REPORT FOR: City Council January 29, 2020 TO: Dave Zabell, City Manager Remote Regular Meeting: 7/20/20 FROM: Richa Sigdel, Finance Director Finance SUBJECT: General Fund Monthly Report - June 2020 I. REFERENCE(S): General Fund Report II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: N/A III. FISCAL IMPACT: N/A IV. HISTORY AND FACTS BRIEF: Attached is a monthly financial update to Council on the General Fund, the City's major fund. The administration provides quarterly reports to Council for other non- major funds. V. DISCUSSION: There are no major variance(s) to the approved budget anticipated at this date beyond those identified in the report. It is however noteworthy that while expenditures are within appropriations, most expenditures associated with the pandemic response were not anticipated, and because of the lag in reporting at the State level, the anticipated adverse impact to sales tax and other revenues are yet to be seen. Going forward, staff expects the effect of the COVID-19 pandemic and measures taken across the nation, state, and locally to safeguard public health will ad versely impact the City's finances. Fiscal impacts will include: reduced revenue from various taxes such as sales, public safety, criminal justice, utility, REET, lodging, and gambling. Furthermore, COVID-19 specific federal and state mandates will serve to increase Page 86 of 120 costs and reduce productivity. At this time, staff is not expecting further assistance in the form of Federal or State grants; however, to the extent they materialize, they will not cover the full impact of the pandemic. Beyond new federally mandated benefits, additional expenses relating to personal protective equipment, unplanned technology costs to provide for increased connectivity, separation of the workforce by providing workspace alternatives, and increased housekeeping efforts to maintain a safe workplace for employees required to be on the job to perform their duties, all of which will impact overall expenditures. Staff is reviewing all expenses to reduce expenditure where possible, a fact that is evident from the expense rate being lower than elapsed time. The City has received up to $2.3 million in pass-through funding from the federal CARES Act. These funds will be available for reimbursement through the Washington State Department of Commerce and are intended to reimburse the City for costs relating to the management of COVID-19; however, do not allow for provisions to mitigate revenue shortfalls attributable to the pandemic and the Stay Home, Stay Healthy limitations on commerce. Of this $2.3 million, Council has authorized to allow up to $1.0 million to be granted to small businesses for economic support. The full scope of this economic impact is too difficult to assess at this stage. As mentioned before, previous focus and work to build up and maintain healthy reserves has positioned the City well to maintain service levels and avoid the need to incur debt within the budget period, even in the midst of an economic downturn this dramatic. As per the un-audited 2019 financial reports, General Fund reserves, on the order of $20 million, are available that may be used to temporarily supplement the reduction in revenue. Staff is not anticipating cash flow issues at this point in time. Contracts over $100,000 and under $300,000 executed administratively in the month of June and donations to the City will be included in this report. Page 87 of 120 $0$20,000$40,000$60,000$80,000$100,000$120,000Jan 2019Feb 2019Mar 2019Apr 2019May 2019Jun 2019Jul 2019Aug 2019Sep 2019Oct 2019Nov 2019Dec 2019Jan 2020Feb 2020Mar 2020Apr 2020May 2020Jun 2020Jul 2020Aug 2020Sep 2020Oct 2020Nov 2020Dec 2020Thousands2019-2020 Cumulative General Fund Revenue & Expenditures2019-2020 Cumulative Revenue2019-2020 Cumulative ExpensePage 88 of 120 Fund NameFund DescriptionReport MonthJune, 2020Elapsed Time74%2017 Actual 2018 Actual2019-2020 Adjusted Budget2019-2020 Actual2019-2020 ProjectedVariance% of Biennial BudgetCommentsRevenuesTaxesProperty 7,963,302 8,352,750 21,648,971 16,881,890 21,648,971 0 78%Sales 13,180,233 14,154,008 28,570,809 19,948,959 27,270,809 -1,300,000 70% Preliminiary estimate of 10% decrease in sales tax revenue.Public Safety 1,523,723 1,661,707 3,389,400 2,303,723 3,229,400 -160,000 68% Preliminiary estimate of 10% decrease in sales tax revenue.Utility 9,409,979 9,585,916 19,123,919 16,318,053 21,680,677 2,556,758 85%As per direction from State Auditors Office, all B&O taxes need to be routed through General Fund. This directive was recent and needed to be implemented in 2020. No variance expected at this time but we are expecting decrease/delay in utilities receivables in 2020 and will impact this tax revenue.Other 1,252,023 1,299,862 2,397,750 1,567,688 1,747,750 -650,000 65% Preliminiary estimate of 60% decrease in tax revenue mainly related to gaming activity.Licenses & Permits 2,177,235 2,640,720 4,988,400 4,043,506 4,988,400 0 81% Large number of current licenses are renewed in January and February. No variance expected at this time.Intergovernmental 2,130,300 2,294,273 4,841,868 3,208,773 7,139,868 2,298,000 66% COVID-19 related grant revenue included. Expected to stay on track.Charges Goods & Services 6,932,637 7,385,382 15,327,718 11,106,398 15,327,718 0 72%Fines & Forfeits 788,474 943,321 1,714,200 1,486,609 1,714,200 0 87%Fines and forfeits are budgeted conservatively as traffic enforcement activity is based on availablity of resources. Electronic traffic enforcement tickets are included in this category. Net revenue of the program is $72K for this biennium.Miscellaneous 657,342 1,731,200 2,198,950 2,391,245 2,198,950 0 109% Revenue mostly includes property sales revenue that cannot be predicted for 2020.Debt & Transfer In 638,000 232,298 22,455,200 20,750,308 22,455,200 0 92% All debt proceed revenue received for the biennial period. Long Term investment on Chapel Hill LID, GESA Stadium and Animal Shelter transfer.Total Revenues 46,653,248 50,281,437 126,657,185 100,007,153 129,401,943 2,744,758 77%ExpendituresCity Council 111,918 124,533 260,540 172,370 260,540 0 66%Municipal Court 1,458,682 1,504,212 3,252,697 2,375,564 3,252,697 0 73%City Manager 1,709,640 1,635,045 3,806,136 2,081,629 3,806,136 0 55% Labor and non-labor items expected to be expended during 2020.Police 16,497,955 16,565,400 36,324,184 25,177,374 36,324,184 0 69%Fire 7,660,554 7,874,894 16,062,340 11,859,377 16,062,340 0 74%Administrative & Community Services 7,370,500 7,502,803 16,497,814 11,242,969 16,497,814 0 68%Community & Economic Development 1,748,053 1916402 3,878,345 3,018,583 3,878,345 0 78%Finance 2,196,310 2,270,459 5,231,873 3,834,402 5,231,873 0 73%Engineering 1,726,983 1,555,552 3,531,421 2,427,074 3,531,421 0 69%Library 1,445,550 1,375,894 2,905,818 2,147,369 2,905,818 0 74%Non-Departmental 2,025,292 2,795,354 4,371,905 2,939,643 4,371,905 0 67%Debt & Transfer Out 3,592,619 1,914,455 29,341,750 7,862,479 31,898,508 2,556,758 25%Timing of debt payments. Transfer out is based on capital budget schedules and are not linear in nature. Variance in transfer out is related to SAO direction as stated above for utility taxes.Estimate COVID-192,298,000 2,298,000 0% Local CARES grant expected to expended fully with COVID-19 related costs, as well as small business economic support.Total Expenditures 47,544,056 47,035,003 125,464,823 75,138,833 130,319,581 4,854,758 58%Status - LaborStatus - Non LaborAnticipated Future IssueGeneral FundLargest fund within the City portfolio. Taxes are major revenue sources and Public Safety salaries and benefits are major expenses within this fund.City is expected to be on track for labor expenses. However, we are estimating an impact of $1.5 million in federally mandated leaves, if all employees qualify and request the benefit. $61 thousand in this benefit has been expensed so far. Full impact of these mandates will not be known till the end of the year when it expires. City is expected to be on track for non labor expenses. City has expended $212 thousand in COVID-19 related expenses so far. We expect these expenses to increase depending on how the emergency unfolds. We are expecting grants from federal and state government to reimburse the City for these expenses.Revenue projection includes preliminary estimates in decrease of revenue. Outside of sales, and gaming taxes, City also expects reduced motor vehicle fuel taxes used to main City's transportation infrastructure, as well as, reduction in Hotel/Motel sales tax and Tourism Promotion Assessment. City's financial position continues to be strong due to strong revenue stream in the first quarter. Revenue remittance received in June (April activity) continues to be better than expected, however, we are seeing the decline in trend. We anticipate 2019 level revenue for July (May activity) and August (June activity) but expect the revenue to take a deeper plunge in August. However, severity and length of the pandemic, federal government support, and overall economy could improve our position. The projection stated in the report is a conservative forecast with the best information available at this time.Page 89 of 120 Donated By Donation Type Description ValueRunSignUp Cash 20-Mile Challenge – for purchase of Gift Cards 534$ Port of Pasco Land Donation of ROW for Argent Rd. Improvements 203,534$ City of Pasco DonationsPage 90 of 120 AGENDA REPORT FOR: City Council July 14, 2020 TO: Dave Zabell, City Manager Remote Regular Meeting: 7/20/20 FROM: Steve Worley, Director Public Works SUBJECT: *Resolution to Reject Bids for Road 36 Lift Station Upgrades Project I. REFERENCE(S): Resolution Bid Tabs II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: MOTION: I move to approve Resolution No. ________ rejecting all bids for the Road 36 Lift Station Upgrades Project. III. FISCAL IMPACT: No financial impact at this time. IV. HISTORY AND FACTS BRIEF: The Road 36 Lift station Upgrade Project was identified in the 2014 Comprehensive Sewer System Plan. The lift station is located at Road 36 and Burden Boulevard. The scope of the project includes installation of new pumps at the lift station and the construction of approximately 1,350 feet of a new 8-inch diameter force main south on Road 36 to replace the existing 6-inch force main. The proposed force main will connect to the existing gravity sewer system in Road 36, south of Tusayan Road. Plans and specification were prepared by HDR, Inc. Funding for this project is available through the 2017 Water and Sewer Bond, current bond allocation for this project is: $984,576. This allocation is intended to cover all projects costs, including but not limited to: design, construction, permitting, inspections, material testing and project administration. Th bid opening for the Road 36 Lift Station Upgrade project took place on June 25, 2020 at 2:00 PM. Two electronic bids were received: C&E Trenching, LLC and Page 91 of 120 Double J Excavating, Inc. C&E Trenching was determined to be the lowest bidder, with a bid of $664,797.2, while Double J Excavating, Inc. submitted a bid of $994,776. The Engineer’s Estimate was $531,650. The bid tabulations are enclosed for reference. V. DISCUSSION: City Staff recommends all bids be rejected for Road 36 Lift Station upgrades project. The following facts support the recommendation to reject all bids: • The lowest bid received is higher than the engineer’s estimate by 25%. • During the bidding process there were reports of difficulty locating an available electrical subcontractor to perform the items in that craft included in the project. After was item line work electrical bids received, the evaluating the considerably higher than the engineer’s estimate. Inability to locate an available electrical subcontractor was the reason for one of the plan holders to refrain from submitting a bid on this project. With this information, advocating for the best use of resources, and under the understanding that this project is not critical at this time, it is staff’s recommendation to reject all bids at this time and re-advertise for bids in the near future when contractor availability will be more favorable. Page 92 of 120 Resolution – Bid Rejection - 1 RESOLUTION NO. _____ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON, REJECTING ALL BIDS FOR BID NO. 16006: ROAD 36 LIFT STATION UPGRADES PROJECT. WHEREAS, the City of Pasco has an identified capital improvement public works project for improvement of the Road 36 lift station and associated force main; and WHEREAS, the City solicited sealed public bids for this capital improvement public works project, identified as Bid No. 16006 Road 36 Lift Station Upgrades Project; and WHEREAS, on June 25, 2020 at 2.00 p.m., two (2) bids were received and opened by the City; and WHEREAS, the bids exceeded the engineer’s estimate for the project; and WHEREAS, pursuant to RCW 35.23.352, the City Council may, b y Resolution, reject all bids and authorize further calls for bids in the same manner as the original call; and NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON: That all bids received for Bid No.16006 Road 36 Lift Station Upgrades Project are hereby rejected, and the City Manager is hereby authorized to make further calls for bids in the same manner as the original call for this project; and Be It Further Resolved, that this Resolution shall take effect and be in full force immediately upon passage by the City Council. PASSED by the City Council of the City of Pasco this 20th day of July, 2020. _____________________________ Saul Martinez Mayor ATTEST: APPROVED AS TO FORM: _____________________________ ___________________________ Debra Barham, CMC Kerr Ferguson Law, PLLC City Clerk City Attorney Page 93 of 120 Page 94 of 120 AGENDA REPORT FOR: City Council June 23, 2020 TO: Dave Zabell, City Manager Remote Regular Meeting: 7/20/20 FROM: Steve Worley, Director Public Works SUBJECT: Professional Services Agreement with WSP, Inc. for Construction Management Services on Lewis Street Overpass Project I. REFERENCE(S): Vicinity Map Professional Services Agreement with Scope of Work & Estimate II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: MOTION: Construction for Agreement Services a approve To Professional Management Services on the Lewis Street Overpass Project with WSP Inc. in the amount of $1,853,000, and further, authorize the City Manager to execute the Professional Services Agreement. III. FISCAL IMPACT: Construction Estimate: Railroad Costs $ 1,520,000 Overpass Cost $24,782,000 Const. Management $ 1,853,000 (Proposed) Total $28,155,000 Construction management represents 6.5% of the total estimated construction cost. Construction Funding Sources: Local Funds $ 5,155,000 Connecting Washington Partnership $ 13,600,000 TIB $ 5,000,000 MVA $ 4,400,000 Total Funds $ 28,155,000 Page 95 of 120 Total amount of local funds required are estimated and will be reassessed after bids are received and prior to bid award. IV. HISTORY AND FACTS BRIEF: Over the past 16 years, a significant effort has been expended towards the successful completion of the Lewis Street Overpass Project. This project will replace the undercrossing of the BNSF Railyard that was constructed in 1937 and has had few modernizations since then. The underpass is functionally obsolete and due to its location, underneath a critical railyard, presents public safety and security concerns. Lewis Street is an essential east-west corridor for transit, schools, social services, and efficient movement of freight and goods. The deteriorating underpass requires constant maintenance and does not allow ADA pedestrian or bicycle access. The City, with support from the Washington State Department of Transportation (WSDOT), Benton Franklin Council of Governments (BFCG), Burlington Northern Santa Fe Railroad (BNSF) and other stakeholders has prioritized replacement of the undercrossing with an overcrossing structure to provide increased capacity, improved pedestrian mobility and public safety. The overpass will also greatly enhance connectivity in Downtown Pasco for those segments of the community relying on this connection for access to downtown goods and services. The proposed overcrossing will adequately automotive and commercial pedestrians, transit, bike, accommodate demands. As a regional priority, the City has managed design, environmental studies, and right-of-way (ROW) acquisitions required for the project. The City acquired local, State and Federal funding to support replacement of the aging undercrossing, including a recent commitment of $4.4 million from the Motor Vehicle Account (MVA). V. DISCUSSION: A request for Qualifications was advertised in October 2019 to solicit prospective Construction Management Consultants. A Consultant Selection Committee comprised of City staff, reviewed and scored the submittals and performed interviews ultimately, selecting WSP, Inc. of Seattle, WA as the most qualified. Staff negotiated a scope and fee for these services. The proposed Professional Services Agreement (PSA) with WSP, Inc. will provide construction management services for the construction phase of the project and support the efforts of City staff. The PSA focuses on management of the Overpass Structure including retaining walls, grading, paving, utilities, abandoning the underpass, and other associated work necessary to complete the Lewis Street Overpass Project in one continuous phase. Project construction management services are scheduled to commence after execution of the PSA and is estimated to be completed by December 31, 2023. Page 96 of 120 This item was discussed at the May 26, 2020 Council Workshop. Staff recommends approval of the proposed Professional Services Agreement with WSP, Inc. Page 97 of 120 ""(J Q) co (I) LEWIS STREET OVERPASS Page 98 of 120 Professional Services Agreement – WSP USA Inc. Agreement No. 20-018 13007 – Lewis Street Overpass Construction Management Page 1 of 9 PROFESSIONAL SERVICES AGREEMENT 13007 – Lewis Street Overpass Construction Management Agreement No. 20-018 THIS AGREEMENT is made and entered into between the City of Pasco, a Washington Municipal Corporation, hereinafter referred to as “City”, and WSP USA Inc., hereinafter referred to as “Consultant,” on the _______ day of _________________, 2020. RECITALS WHEREAS, the City desires to have certain services and/or tasks performed as set forth below requiring specialized skills, training, equipment, and other supportive capabilities; and WHEREAS, the Consultant represents that it is qualified and possesses sufficient skills, experience, equipment, and necessary capabilities, including: technical and professional expertise, when required, to perform the services and/or tasks as set forth in this Agreement upon which the City is relying. NOW, THEREFORE, in consideration of the mutual covenants, and performances contained herein, the parties agree as follows: 1. Scope of Services. The Consultant shall perform such services and accomplish such tasks, including the furnishing of all labor, materials, facilities and equipment necessary for full performance thereof, as identified and designated as Consultant’s Responsibilities throughout this Agreement, and as more particularly described in Scope of Work detailed in [Exhibit A], attached hereto and incorporated herein (the “Project”). Provided, however, that in the event that any of the provisions of this Professional Services Agreement are in conflict with the provisions of both Exhibit [A] & Exhibit [B], the provisions of this agreement shall prevail. 2. Term. This Project shall begin on the execution date listed above and promptly be completed by 12/31/2023. 3. Compensation and Payment. 3.1 Payment for services provided hereunder shall be made following the performance of such services. Such payment shall be full compensation for work performed or services rendered, and for all labor, materials, supplies, equipment, and incidentals necessary to complete the Project. 3.2 No payment shall be made for any services rendered by the Consultant except for services identified and set forth in this Agreement except as may be authorized by a written supplemental agreement approved by the City. Page 99 of 120 Professional Services Agreement – WSP USA Inc. Agreement No. 20-018 13007 – Lewis Street Overpass Construction Management Page 2 of 9 3.3 The City shall pay the Consultant for work performed under this Agreement upon timely submitted invoices detailing work performed and expenses for which reimbursement is sought. The City shall approve all invoices before payment is issued. Payment shall occur within thirty (30) days of receipt and approval of an invoice. 3.4 The City shall pay the Consultant for all work performed and expenses incurred under this Agreement, as follows. ☒ Hourly (Multiple Rate): Such rates as identified on Exhibit B, plus actual expenses incurred as provided under this Agreement, but not to exceed a total of one million eight hundred fifty two thousand six hundred fifty four US dollars and sixty four cents ($1,852,654.64) without the prior written authorization by the City. 4. Reports and Inspections. 4.1 The Consultant at such times and in such forms as the City may require, shall furnish to the City such statements, records, studies, surveys, reports, data, and information as the City may request pertaining to matters covered by this Agreement. 4.2 The Consultant shall, at any time during normal business hours and as often as the City or the Washington State Auditor may reasonably deem necessary, make available for examination all of its records and data with respect to all matters covered, directly or indirectly, by this Agreement and shall permit the City, or its designated authorized representative to audit and inspect other data relating to all matters covered by this Agreement. The City shall receive a copy of all audit reports made by the agency or firm as to the Consultant’s activities. The City may, at its discretion, conduct an audit at its expense, using its own or outside auditors, of the Consultant’s activities which relate, directly or indirectly, to this Agreement. Consultant shall be provided a copy of such reports. 4.3 The Consultant, during the term of this Agreement, shall obtain all permits and registration documents necessary for the performance of its work and for the execution of services at its own expense, and shall maintain its validity. Upon request, the Consultant shall deliver to the City copies of these licenses, registration documents, and permits or proof of their issuance or renewal. 4.4 Consultant shall maintain books, records and documents, which sufficiently and properly reflect all direct and indirect costs related to the performance of this Agreement, and shall maintain such accounting procedures and practices as may be necessary to assure proper accounting of all funds paid pursuant to this Agreement. These records shall be subject, at all reasonable times, to inspection, review, or audit as provided above. Page 100 of 120 Professional Services Agreement – WSP USA Inc. Agreement No. 20-018 13007 – Lewis Street Overpass Construction Management Page 3 of 9 4.5 The Consultant shall retain all books, records, documents or other material relevant to this Agreement for three (3) years after its expiration. Consultant agrees that the City, or its designee, shall have full access and right to examine any of said materials at all reasonable times during this period. 5. Ownership and Use of Documents. 5.1 All research, tests, surveys, preliminary data, information, drawings and documents made, collected, or prepared by the Consultant for performing the services subject to this Agreement, as well as any final product, collectively referred to as “work product,” shall be deemed as the exclusive property of the City, including copyright as secured thereon. Consultant may not use them except in connection with the performance of the services under this Agreement or with the prior written consent of the City. Any prior copyrighted materials owned by the Consultant and utilized in the performance of the services under this Agreement, or embedded in with the materials, products and services provided thereunder, shall remain the property of the Consultant subject to a license granted to the City for their continued use of the products and services provided under this Agreement. Any work product used by the Consultant in the performance of these services which it deems as “confidential,” “proprietary,” or a “trade secret” shall be conspicuously designated as such. 5.2 In the event of Consultant’s default, or in the event that this Agreement is terminated prior to its completion, the work product of the Consultant, along with a summary of the services performed to date of default or termination, shall become the property of the City, and tender of the work product and summary shall be a prerequisite to final payment under this Agreement. The summary of services provided shall be prepared at no additional cost, if the Agreement is terminated through default by the Consultant. If the Agreement is terminated through convenience by the City, the City agrees to pay Consultant for the preparation of the summary of services provided. 6. Public Records. 6.1 Consultant acknowledges that the City is an agency subject to Chapter 42.56 RCW “Public Records Act.” All preliminary drafts or notes prepared or gathered by the Consultant, and recommendations of the Consultant are exempt prior to the acceptance by the City or public citation by the City in connection with City action. 6.2 If the Consultant becomes a custodian of public records of the City and request for such records is received by the City, the Consultant shall respond to the request by the City for such records within five (5) business days by either providing the records, or by identifying in writing the additional time necessary to provide the records with a description of the reasons why additional time is needed. Such additional time shall not exceed twenty (20) business days unless extraordinary good cause is shown. Page 101 of 120 Professional Services Agreement – WSP USA Inc. Agreement No. 20-018 13007 – Lewis Street Overpass Construction Management Page 4 of 9 6.3 In the event the City receives a public records request for protected work product of the Consultant within its possession, the City shall, prior to the release of any protected work product or as a result of a public records request or subpoena, provide Consultant at least ten (10) business days prior written notice of the pending release and to reasonably cooperate with any legal action which may be initiated by the Consultant to enjoin or otherwise prevent such release. 7. Independent Contractor Relationship. 7.1 The parties intend that an independent contractor relationship is created by this Agreement. The City is interested primarily in the results to be achieved; subject to the scope of services and the specific requirements of this Agreement, the implementation of services will lie solely with the discretion of the Consultant. No agent, employee, officer or representative of the Consultant shall be deemed to be an employee, agent, officer, or representative of the City for any purpose, and the employees of the Consultant are not entitled to any of the benefits or privileges the City provides for its employees. The Consultant will be solely and entirely responsible for its acts and for the acts of its agents, employees, officers, subcontractors or representatives during the performance of this Agreement. 7.2 In the performance of the services provided in this Agreement, Consultant is an independent contractor with full authority to control and direct the performance of the details of the work, however, the results of the work contemplated herein must meet the approval of the City and shall be subject to the City’s general rights of inspection and review to secure the satisfactory completion thereof. 7.3 The Consultant shall comply with all State and Federal laws including, but not limited to: 7.3.1 The definition requirements of RCW 50.04.140 (Employment Security). 7.3.2 RCW 51.08.195 (Industrial Insurance). 7.3.3 Obtain a City of Pasco business license. 7.4 The City may, at its sole discretion, require the Consultant to remove any employee, agent or servant from employment on this Project who, in the City’s sole discretion, may be detrimental to the City’s interest. 8. Indemnification. 8.1 The Consultant shall defend, indemnify, and hold harmless the City, its officers, officials, employees, and volunteers harmless from any and all claims, injuries, damages, losses or suits including attorney fees, arising out of or resulting from the Page 102 of 120 Professional Services Agreement – WSP USA Inc. Agreement No. 20-018 13007 – Lewis Street Overpass Construction Management Page 5 of 9 acts, errors or omissions of the Consultant in performance of this Agreement, except for injuries and damages caused by the sole negligence of the City. 8.2 However, should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant, and the City, its officers, officials, employees, and volunteers, the Consultant’s liability, including the duty and cost to defend, hereunder shall be only to the extent of the Consultant’s negligence. It is further specifically and expressly understood that the indemnification provided herein constitutes the Consultant’s waiver of immunity under Industrial Insurance, Title 51 RCW, solely for purposes of this indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. 8.3 No liability shall attach to the City by reason of entering into this Agreement except as expressly provided herein. 8.4 This indemnification shall include damages, penalties and attorney fees sustained as a result of Consultant’s delayed or failed performance of Section 6 above. 9. Insurance. The Consultant shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Consultant, its agents, representatives, employees, or subcontractors. The Consultant’s maintenance of insurance as required by the Agreement shall not be construed to limit the liability of the Consultant to the coverage provided by such insurance, or otherwise limit the City’s recourse to any remedy available at law or in equity. 9.1 Minimum Scope of Insurance. Consultant shall obtain insurance of the types and coverage described below: 9.1.1 Automobile Liability insurance covering all owned, non-owned, hired and leased vehicles. Coverage shall be at least as broad as Insurance Services Office (ISO) form CA 00 01. 9.1.2 Commercial General Liability insurance shall be at least as broad as ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, stop-gap independent contractors and personal injury and advertising injury. The City shall be included as an additional insured under the Consultant’s Commercial General Liability insurance policy with respect to the work performed for the City using an additional insured endorsement at least as broad as ISO endorsement form CG 20 26. 9.1.3 Workers’ Compensation coverage as required by the Industrial Insurance laws of the State of Washington. Page 103 of 120 Professional Services Agreement – WSP USA Inc. Agreement No. 20-018 13007 – Lewis Street Overpass Construction Management Page 6 of 9 9.1.4 Professional Liability insurance appropriate to the Consultant’s profession. 9.2 Minimum Amounts of Insurance. Consultant shall maintain the following insurance limits: 9.2.1 Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of one million US dollars ($1,000,000) per accident. 9.2.2 Commercial General Liability insurance shall be written with limits no less than: ☒ five million US dollars ($5,000,000) each occurrence; and ☒ ten million US dollars ($10,000,000) general aggregate; 9.2.3 Professional Liability insurance shall be written with limits no less than: ☒ five million US dollars ($5,000,000) per claim; and ☒ ten million US dollars ($10,000,000) policy aggregate limit; 9.3 Other Insurance Provision. The Consultant’s Automobile Liability and Commercial General Liability insurance policies are to contain, or be endorsed to contain that they shall be primary insurance as respect the City. Any insurance, self- insurance, or self-insured pool coverage maintained by the City shall be excess of the Consultant’s insurance and shall not contribute with it. 9.3.1 The Consultant’s insurance shall be endorsed to state that coverage shall not be cancelled by either party, except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City. 9.4 Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of not less than A: VII. 9.5 Verification of Coverage. Consultant shall furnish the City with original certificates and a copy of the amendatory endorsements, including, but not necessarily limited to, the additional insured endorsement, evidencing the insurance requirements of the Agreement before commencement of the work. 9.6 Notice of Cancellation. The Consultant shall provide the City with written notice of any policy cancellation within two (2) business days of their receipt of such notice. 9.7 City Full Availability of Consultant Limits. If the Consultant maintains higher insurance limits than the minimums shown above, the City shall be insured for the full available limits of Commercial General and Excess or Umbrella liability Page 104 of 120 Professional Services Agreement – WSP USA Inc. Agreement No. 20-018 13007 – Lewis Street Overpass Construction Management Page 7 of 9 maintained by the Consultant, irrespective of whether such limits maintained by the Consultant are greater than those required by this Agreement or whether any certificate of insurance furnished to the City evidences limits of liability lower than those maintained by the Consultant. 9.8 Failure to Maintain Insurance. Failure on the part of the Consultant to maintain the insurance as required shall constitute a material breach of contract, upon which the City may, after giving five (5) business days’ notice to the Consultant to correct the breach, immediately terminate the Agreement or, at its discretion, procure or renew such insurance and pay any and all premiums in connection therewith, with any sums so expended to be repaid to the City on demand, or at the sole discretion of the City, offset against funds due the Consultant from the City. 10. Nondiscrimination. In the performance of this Agreement, the Consultant will not discriminate against any employee or applicant for employment on the grounds of race, creed, color, national origin, sex, marital status, age or the presence of any sensory, mental or physical handicap; provided that the prohibition against discrimination in employment because of handicap shall not apply if the particular disability prevents the proper performance of the particular worker involved. The Consultant shall ensure that applicants are employed, and that employees are treated during employment in the performance of this Agreement without discrimination because of their race, creed, color, national origin, sex, marital status, age or the presence of any sensory, mental or physical handicap. Consultant shall take such action with respect to this Agreement as may be required to ensure full compliance with local, State and Federal laws prohibiting discrimination in employment. 11. Covenant Against Contingent Fees. The Consultant warrants that it has not employed nor retained any company, firm, or person, other than a bona fide employee working exclusively for the Consultant, to solicit or secure this Agreement; and that it has not paid or agreed to pay any company, person or firm, other than a bona fide employee working exclusively for the Consultant, any fee, commission, percentage, brokerage fee, gift, or other consideration contingent upon or resulting from the award or making of t his Agreement. For breach or violation of this warranty, the City shall have the right to terminate this Agreement. 12. Assignment and Subcontracting. 12.1 The City has awarded this Agreement to the Consultant due to its unique qualifications to perform these services. The Consultant shall not assign (or subcontract other than as specifically identified in Exhibit A) its performance under this Agreement or any portions of this Agreement without the prior written consent of the City, which consent must be sought at least thirty (30) days prior to the date of any proposed assignment. 12.2 Any work or services assigned or subcontracted hereunder shall be subject to each provision of this Agreement including Section 6, Public Records; Section 10, Page 105 of 120 Professional Services Agreement – WSP USA Inc. Agreement No. 20-018 13007 – Lewis Street Overpass Construction Management Page 8 of 9 Nondiscrimination; proper bidding procedures where applicable; and all local, State and Federal statutes, ordinances and guidelines. 12.3 Any technical or professional service subcontract not listed in this Agreement, must have prior written approval by the City. 13. Termination. 13.1 Termination for Convenience. Either party may terminate this Agreement for any reason upon giving the other party no less than ten (10) business days written notice in advance of the effective date of such termination. 13.2 Termination for Cause. If the Consultant fails to perform in the manner called for in this Agreement, or if the Consultant fails to comply with any other provisions of this Agreement and fails to correct such noncompliance within five (5) business days of written notice thereof, the City may terminate this Agreement for cause. Termination shall be effected by serving a notice of termination on the Consultant setting forth the manner in which the Consultant is in default. The Consultant will only be paid for services and expenses complying with the terms of this Agreement, incurred prior to termination. 14. General Provisions. 14.1 For the purpose of this Agreement, time is of the essence. 14.2 Notice. Notice provided for in this Agreement shall be sent by: 14.2.1 Personal service upon the Project Administrators; or 14.2.2 Certified mail to the physical address of the parties, or by electronic transmission to the e-mail addresses designated for the parties below. 14.3 The Project Administrator for the purpose of this Agreement shall be: 14.3.1 For the City: Steve M. Worley, P.E, or his/her designee Public Works Director 525 North 3rd PO Box 293 Pasco WA 99301 WorleyS@pasco-wa.gov (e-mail address) 14.3.2 For the Consultant: Jill Marilley, P.E. or his/her designee Construction Services Manager/PNW VP 999 Third Ave, Suite 3200 Seattle, WA 98104 jill.m.marilley@wsp.com (e-mail address) Page 106 of 120 Professional Services Agreement – WSP USA Inc. Agreement No. 20-018 13007 – Lewis Street Overpass Construction Management Page 9 of 9 15.Dispute Resolution. 15.1 This Agreement has been and shall be construed as having been made and entered into and delivered within the State of Washington and it is agreed by each party hereto that this Agreement shall be governed by the laws of the State of Washington. 15.2 In the event of a dispute regarding the enforcement, breach, default, or interpretation of this Agreement, the Project Administrators, or their designees, shall first meet in a good faith effort to resolve such dispute. In the event the dispute cannot be resolved by agreement of the parties, said dispute shall be resolved by arbitration pursuant to RCW 7.04A, as amended, with both parties waiving the right of a jury trial upon trial de novo, with venue placed in Pasco, Franklin County, Washington. The substantially prevailing party shall be entitled to its reasonable attorney fees and costs as additional award and judgment against the other. 16.Nonwaiver. Waiver by the City of any provision of this Agreement or any time limitation provided for in this Agreement shall not constitute a waiver of any other similar event or other provision of this Agreement. 17.Integration. This Agreement between the parties consists in its entirety of this document and any exhibits, schedules or attachments. Any modification of this Agreement or change order affecting this Agreement shall be in writing and signed by both parties. 18.Authorization. By signature below, each party warrants that they are authorized and empowered to execute this Agreement binding the City and the Consultant respectively. IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the date first written above. CITY OF PASCO, WASHINGTON CONSULTANT Dave Zabell, City Manager Jill Marilley, Construction Services Manager ATTEST: Debra C. Barham, City Clerk APPROVED AS TO FORM: Kerr Ferguson Law, PLLC, City Attorney Page 107 of 120 City of Pasco Scope of Work 1 July 2020 Lewis Street Overcrossing Construction Management PROJECT DESCRIPTION WSP will provide construction management services for the upcoming Lewis Street Overcrossing project. This project is planned to construct a new overcrossing over the BNSF right-of-way at Lewis Street, an overcrossing of First Ave., MSE Retaining walls, and associated grading, paving, drainage, and architectural features in one continuous phase. PROJECT ASSUMPTIONS The following project assumptions are noted as follows •Project duration will not exceed 24 months including ad period and final records •Owner will provide a secured office space on site (provided through agreement with the contractor is acceptable) •Owner will allow use of City conference rooms for project meetings •All work will be in conformance with WSDOT Local Agency Guidelines Manual •Contractor will provide Red Line drawings DEFINITIONS & ABBREVIATIONS Project – City of Pasco Lewis Street Overcrossing Owner – City of Pasco Consultant – WSP Inc. RE – Resident Engineer OE – Office Engineer EOR - Engineer or Record Task 1 Project Management •Prepare project plan including organization matrix, and budget •Administer Consultant Contract including providing monthly status reports, cost to complete, invoices and managing sub-consultants •Attend meetings related to this Contract with Owner’s staff, and as requested provide appropriate meeting notes or other documentation of meetings •Prepare cost proposals and negotiate timely amendments •Supervise, coordinate, and direct the consultant staff with respect to the administration of this contract. •Provide appropriately qualified staff in support of the project, as requested Assumptions: •Project services will commence approximately July 20, 2020 and be complete by March 31, 2022 •Project Manager Meetings will occur at least once per quarter Deliverables: •Monthly Status Reports •Monthly Invoices •Contract Amendments EXHIBIT A Page 108 of 120 Task 2 Resident Engineer •Manage all day-to-day construction management activities and be the Owner’s primary representative to Contractor. Direct consultant staff in performance of tasks as required to execute this scope of work •Manage and oversee the work of consultant staff reporting to the RE. Provide training and resources so subordinate staff understands and meet contract requirements. •Be point of contact for all communication received from and sent to the Contractor. Respond as necessary with assistance from Owner staff •Organize and conduct preconstruction conference and prepare and distribute meeting notes •Conduct weekly progress meetings and other contract-related meetings; prepare and distribute meeting notes •Identify and monitor potential disputes and issues. Log potential claims, document actions and provide periodic reports to Owner. Provide timely analysis of claims and recommend appropriate negotiating strategies •Resolve contract disputes and/or assist in claims analysis, mitigation and resolution •Assign inspectors for Quality Verification (QV) and field documentation of construction activities whenever the Contractor is performing Contract work •Monitor Contractor’s compliance with its own safety programs. Notify the Contractor of all non- compliance incidents and if unresolved report such incidents to the Owner •Review and approve the Inspector Daily Reports, and other routine reports for accuracy. Process all for retention •In coordination with Owner’s staff, review, reject or accept contractor’s preliminary and final detailed baseline CPM schedules and all updates. Negotiate appropriate changes to the same as required •Develop and track Issues Log, RFI Log and Change Order Log •Direct emergency or urgent change work. Track cost-reimbursable work •Review, and approve the Preliminary Monthly Progress Payment reports and submit to the Owner for payment •Prepare a final punch list near completion of the project and verify completion of punch list work in accordance with the Contract Documents •Coordinate the response to RFIs and submittals •Issue and track resolution of all Non-Conformance Reports (NCRs) •Coordinate with local utilities, governments and agencies pertaining to design and adjacent utilities, protection of utilities, “hold points”, schedule coordination, permits and other third-party issues, as required •Coordinate as appropriate or necessary with the Engineer of Record (EOR), and Owner regarding all RFI’s, submittals, requests for substitution, or change order requests Assumptions: •Maximum of 2 contract disputes requiring Contract Claim Report •Maximum of 2 emergency incidents requiring force account response •Maximum of 2 schedule updates •Maximum of 60 Requests for Information (RFIs) •Maximum of 5 Non-Conformance Reports (NCRs) •Maximum of 40 contractor change order requests •Maximum of 20 total change orders Deliverables: •Preconstruction Meeting and Minutes •Weekly Progress Meetings and Minutes •Contract Claim Reports •Coordination and issuance of RFI responses Page 109 of 120 Page 3 •Preparation of NCR’s and resolution documentation •RFI responses •NCR resolution reports •Change Orders Task 3 Office Engineering •Assist the Resident Engineer (RE) as required including preparation of contract correspondence. •Assist the RE in managing the receipt, distribution, review and compilation of comments, and the tracking and return of all submittals and Requests for Information (RFIs) from the Contractor. Maintain a tracking list of all submittals, including a weekly update of submittals yet to be submitted or resubmitted by the Design Build (DB) Contractor •Prepare change orders and associated documentation under direction of the RE. Assist the RE in estimating and negotiations •Prepare estimates and analysis of any claims under direction of the RE •Track and prepare monthly summaries of all materials on hand •Verify Buy America compliance by Contractor •Assist the RE with the Contract closeout and receive all close-out documentation including final as-builts, product warranties and all other items required by the contract •Receive and process for retention all field documentation including IDR’s, NCR’s, submittals, change orders, pay notes, and contractor correspondence •Prepare Preliminary Monthly Progress Payments with references to field pay notes or other documentation indicating work is completed in accordance with the contract •Maintain red line record drawings and transmit to City or EOR for preparation of final as built drawings •Maintain project Record of Materials (ROM) on an ongoing basis to verify proper approval of all materials incorporated into the project •Collect Manufacture’s Certificates of Compliance and Certificates of Material Origin for Steel and Iron materials being permanently incorporated into the project •Collect test reports from the materials testing lab for compliance with the information given in the contract documents. Contractor will be directed to submit separate RAM forms for each bid item •Maintain appropriate project logs under direction of the RE •Produce and distribute the weekly statements of working days •Maintain orderly electronic records and paper files at the job site •Provide skilled administrative/clerical personnel proficient in Word, Excel, and other software utilized for the project to support the RE •Log, copy, distribute and file all Contract documentation and perform office administrative tasks as directed by the RE •Perform documentation requirements as directed by the Resident Engineer and/or Inspection Team Assumptions: •Same as Task 2 Deliverables: •Change Orders and documentation •Weekly logs and records •Monthly Summaries of Materials on Hand •Monthly Preliminary Monthly Progress Payments Reports •Red line record drawings •Record of Materials •Weekly Statement of working days Page 110 of 120 Task 4 Quality Verification Inspection •Verify Contractor’s conformance and compliance with contract requirements •Verify Contractor’s compliance with the Construction Quality Requirements •Inspect and document on-site and off-site construction activities and verify conformance with Contract Documents •Complete Inspector’s Daily Reports (IDRs) to document the Contractor’s progress, work activities and resources whenever work is occurring on site •Coordinate material testing with Owner’s material testing consultant and verify that all necessary tests are performed •Track and inspect all material deliveries, verifying offsite inspections and certifications and collect all accompanying documentation •Attend and participate in regular safety meetings conducted by the Contractor •Verify Contractor’s compliance with their approved safety plan. Report observations of non- conformance with the approved safety plan immediately to the RE and document on Inspector’s Daily Report as appropriate •Prepare field pay notes documenting satisfactorily completed work and assist the RE and OE in preparing the monthly Preliminary Monthly Progress Payment •Monitor and track delays, extra work and conditions that may result in requests for additional compensation. Notify the RE of any such instances and document in IDR’s •Take and log construction photos (digital still photographs, digital video recordings and digital web- based photographic documentation) •Assist with and coordinate shutdown, work-a-rounds and reestablishment of affected utilities •Support the Office Engineer by assisting to maintain an updated set of Contract Documents •Assist the RE and OE in preparation of a final punch list and verify the completion of punch list work. Documents, including the resolution of Non Conformance Reports (NCR)s •While work is in progress on BNSF right of way, coordinate daily with the contractor and the BNSF representative and verify that all railroad provisions are met, and railroad flaggers are present when required •Perform other inspection or technical services as requested or required Assumptions: •Estimated 20 force account changes and 5 emergency incidents Deliverables: •Inspector Daily Reports (IDRs) •Field Pay Notes •Force Account Records •Certified Payroll & Wage Rate Interviews •Training/Apprentice hour Tracking •DBE and Subcontractor Tracking Page 111 of 120 City of Pasco City of Pasco: Lewis St Overcrossing Construction Management Total Project Costs Labor - Regular 1,503,545.80$ Labor - Overtime 116,011.85$ Other Direct Costs 233,097.00$ Total Project Cost 1,852,654.64$ EXHIBIT B Page 112 of 120 City of Pasco City of Pasco: Lewis St Overcrossing Construction Management Schedule 1 2 3 4 5 6 7 8 9 10 11 12 1 2 3 4 5 6 7 8 9 10 11 12 Bidding Urban Design Elements Mob % Site Prep Curbs - Surfacing - Paving CELEBRATE BNSF Bridge Signing & Markings SUCCESS First Ave. Bridge MSE Walls & Abutments Undercrossing Fill Final Records Regular Hours Underground Utilities Landscaping Position Name Firm Total Project Manager Jill Marilley WSP 1 4 4 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 4 1 242 Project Accountant Janie Arens WSP 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 192 Subcontract Admin.Renita Daems WSP 16 16 Resident Engineer Larry Eik WSP 32 48 80 80 80 80 80 80 80 80 80 80 80 80 80 80 80 80 80 80 80 80 40 40 1760 Asst. Resident Eng.Bill Carter WSP 40 40 80 Lead Inspector Fred Engle WSP 0 0 160 160 160 160 160 160 160 160 160 160 160 160 160 160 160 160 160 160 160 80 0 0 3120 Inspector Weston Dalfrey WSP 0 0 0 160 160 160 160 160 160 160 160 160 160 160 160 160 160 160 160 160 0 0 0 0 2720 Office Engineer Allison Zimmerman Perteet 0 32 160 160 160 160 160 160 160 160 160 160 160 160 160 160 160 160 160 160 160 80 80 80 3312 BNSF Coordinator Ross Widener WA 0 8 8 8 4 4 4 4 4 4 4 4 4 0 0 0 0 0 0 0 0 0 0 0 60 Total Regular Hours-11502 Overtime Hours Total Project Manager Jill Marilley WSP 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Project Accountant Janie Arens WSP 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Subcontract Admin.Renita Daems WSP 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Resident Engineer Larry Eik WSP 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Asst. Resident Eng.Bill Carter WSP 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Lead Inspector Fred Engle WSP 0 0 32 32 32 32 32 32 32 32 32 32 32 32 32 32 32 32 32 32 32 16 0 0 624 Inspector Weston Dalfrey WSP 0 0 0 16 16 16 16 16 16 16 16 16 16 16 16 16 16 16 16 16 0 0 0 0 272 Office Engineer Allison Zimmerman Perteet 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0BNSF Coordinator Ross Widener WA 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Total Overtime Hours-896 Year 1 Year 2 Year 1 Year 2 Page 113 of 120 Other Direct Costs Unit Total Unit Price Quantity Cost Assumptions A) Vehicles RE - Eik MO.1,700.00$ 22 37,400.00$ Lead Insp. - Engle MO.1,700.00$ 20 34,000.00$ Insp. - Dalfrey MO.1,700.00$ 17 28,900.00$ B) Mileage & Travel PM EA.300.00$ 10 3,000.00$ Office Engineer 500.00$ 20 10,000.00$ C) Stipends Lead Insp. - Engle MO.1,500.00$ 20 30,000.00$ Insp. - Dalfrey MO.1,500.00$ 17 25,500.00$ D) Travel and Lodging RE DAY 180.00$ 176 31,680.00$ E) Field Office Lease with Janitorial, Utilities & Security City to provide field office Trailer Setup/Teardown Office Furniture (Used) Internet Microwave, Refrigerator Water Service Misc. Office Equipment/Furniture F) Misc. Copies MO.50.00$ 24 1,200.00$ Postage and FedEx MO.50.00$ 24 1,200.00$ Misc. Supplies MO.50.00$ 24 1,200.00$ Printer EA.300.00$ 2 600.00$ RR Drug Lab Tests EA.400.00$ 8 3,200.00$ G) Field Equipment Field Equipment Rental Cost 500.00$ H) Computer Computer Color Printer Tablets Headlight Licenses EA 192.00$ 107 20,544.00$ Eik, Engle, Dalfrey, Zimmerman, Backlund Plan Grid EA 39.00$ 107 4,173.00$ Eik, Engle, Dalfrey, Zimmerman, Backlund Total Other Direct Costs 233,097.00$ 2 Days per week at $70 Meals & $110 Lodging (Escalated average. Currently $66 & $100) City of Pasco: Lewis St Overcrossing Constructio Page 114 of 120 AGENDA REPORT FOR: City Council July 15, 2020 TO: Dave Zabell, City Manager Zach Ratkai, Administrative & Community Services Director Remote Regular Meeting: 7/20/20 FROM: Debby Barham, City Clerk Administrative & Community Services SUBJECT: Inclusion, Diversity & Equity Commission Appointments I. REFERENCE(S): Resolution No. 3388 - Appointments to Boards & Commissions Candidate Application Packets - Council only II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: MOTION: I move to confirm the Mayor's appointments to the Inclusion, Diversity & Equity Commission to include Naima Chambers Smith, Joel Nunn-Sparks and Elouise Sparks to Position Nos. 1, 3 and 4 respectively, with the terms ending on December 31, 2020 for all positions. III. FISCAL IMPACT: None IV. HISTORY AND FACTS BRIEF: The City Council established the Inclusion, Diversity & Equity Commission through Resolution No. 3820, in February of 2018, to reinforce the City’s commitment to being an Inclusive City and creating a community Inclusivity Commission. The decresolution diversity embracing to “…committed as the lares and City promoting equality among our workforce, residents, businesses and visitors…” The resolution further provides for a seven member ad-hoc commission to assist the Council in its efforts to promote inclusivity in Pasco. The Commission is charged to “conduct activities… identify means… and make such recommendations to the City Council for action, education and guidance to foster an environment that includes, accepts, respects, and appreciates all members of our community.” Page 115 of 120 The Council approved a name change in June 2019 to the Pasco Inclusion, Diversity and Equity Commission (IDEC) and extended the terms of the Commissioners to December 31, 2020. Commission members must be residents who have lived within the Pasco City limits for at least one year, or who currently own a licensed business operating within the City. V. DISCUSSION: Recruitment for the Commission commenced in late 2019 and closed in February 2020 and was reopened in late June 2020 at the request of Council to seek additional candidates. A Council subcommittee subsequently reviewed the total of 13 applications, six (6) qualified applicants from Round 1 posting and seven (7) qualified applicants from Round 2 posting. Due to the on-going COVID-19 pandemic, the Council subcommittee conducted interviews with the six (6) top candidates remotely, by telephone and via GoToMeeting, since in-person gatherings continue to be prohibited within Franklin County. Following the Council subcommittee interviews, Mayor Martinez is recommending the appointment of Naima Chambers Smith, Joel Nunn-Sparks and Elouise Sparks to Position Nos. 1, 3 and 4 respectively and is seeking Council's confirmation of the appointments. Page 116 of 120 RESOLUTION NO. ` A RESOLUTION Providing a Process for Appointments to City Boards and Commissions. WHEREAS, the City of Pasco maintains several citizen advisory boards to assist the delivery of municipal services as well as to advise the City Council in making various policy decisions; and WHEREAS, the appointment process prescribed by the Pasco Municipal Code requires the Mayor to appoint citizens to vacancies on such boards, subject to confirmation of the City Council; and WHEREAS, the Mayor and City Council desire to establish an appointment process which is more collaborative yet efficient for both the applicants and City Council alike;NOW,THEREFORE, THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON DOES RESOLVES AS FOLLOWS: Section 1: Applications for city boards and commissions shall be solicited annually by the City Manager on behalf of the City Council. Section 2: All applications received by the City Manager shall be reviewed by a City Council committee appointed by the Mayor; such committee, to be known as the "Appointment Screening Committee," shall be ad-hoc, appointed annually, and consist of three members, including the Mayor. The Appointment Screening Committee shall select those applicants it deems best suited for the respective board/commission but not more than three applicants for each vacancy to be filled. The Appointment Screening Committee shall consider the following factors in making their selections for further consideration: a) Geographic representation; b) Gender representation; c) Ethnic representation; d) Familial and financial relationships of board members Section 3: Those applicants selected by the Appointment Screening Committee shall be interviewed by the City Council during a public meeting; provided, however, the Screening Committee may recommend reappointment of an incumbent applicant without interview by the City Council if the incumbent has •-- • - - -•served not more than two consecutive• terms since the last interview. At a City Council meeting following such interview, an interviewed candidate shall be selected by the Mayor for appointment to each vacancy. Any candidate selected by the Mayor shall be subject to confirmation vote of the City Council; a majority vote of the quorum present at such meeting shall be required to confirm the Mayor's appointments. Section 4: Any prior resolutions of the City Council in conflict with the provisions of this resolution shall be superseded by this resolution. PAS D by the City Council ity of Pasco at its regular meeting this 16th day of April, 2012. Matt Watkins, Mayor T T: f APP'S AS TO FORM: Debra Clark,City Clerk Leland B. Kerr, City Attorney Page 117 of 120 AGENDA REPORT FOR: City Council July 16, 2020 TO: Dave Zabell, City Manager Zach Ratkai, Administration & Community Services Director Remote Regular Meeting: 7/20/20 FROM: Debby Barham, City Clerk Administrative & Community Services SUBJECT: Pasco Public Facilities District Board Reappointment I. REFERENCE(S): Resolution No. 3388 - Process for Appointments to Boards and Commissions II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: MOTION: I move to confirm the Mayor's reappointment of Mark Morrissette to the Pasco Public Facilities District Board to Position No. 2 with a term expiring on July 14, 2024. III. FISCAL IMPACT: None IV. HISTORY AND FACTS BRIEF: The Pasco Public Facilities District (PPFD) Board is composed of five members with staggering position terms, which are for four years each. The Board oversees operation of the Pasco Public Facilities District and payment of Pasco's share of a special state sales tax grant intended for "regional centers," in partnership with the Kennewick Public Facilities District for the Three Rivers Convention Center. The PPFD has also been tasked to acquire, construct, operate and maintain any qualified public facility. The PPFD was on target to bring a ballot before the Pasco voters in August 2020; however, due to the onset of the COVID-19 crisis, work towards this effort has been stalled and continue with a new target date scheduled in 2021. Mr. Morrissette has served on the PPFD Board since July 2002 and is eligible to be Page 118 of 120 reappointed without the need for an interview per Resolution No. 3388. V. DISCUSSION: Mayor Martinez is seeking confirmation from Council for the reappointment of Mr. Morrissette to Position No. 2 with a term expiring on July 14, 2024. Page 119 of 120 RESOLUTION NO. ` A RESOLUTION Providing a Process for Appointments to City Boards and Commissions. WHEREAS, the City of Pasco maintains several citizen advisory boards to assist the delivery of municipal services as well as to advise the City Council in making various policy decisions; and WHEREAS, the appointment process prescribed by the Pasco Municipal Code requires the Mayor to appoint citizens to vacancies on such boards, subject to confirmation of the City Council; and WHEREAS, the Mayor and City Council desire to establish an appointment process which is more collaborative yet efficient for both the applicants and City Council alike;NOW,THEREFORE, THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON DOES RESOLVES AS FOLLOWS: Section 1: Applications for city boards and commissions shall be solicited annually by the City Manager on behalf of the City Council. Section 2: All applications received by the City Manager shall be reviewed by a City Council committee appointed by the Mayor; such committee, to be known as the "Appointment Screening Committee," shall be ad-hoc, appointed annually, and consist of three members, including the Mayor. The Appointment Screening Committee shall select those applicants it deems best suited for the respective board/commission but not more than three applicants for each vacancy to be filled. The Appointment Screening Committee shall consider the following factors in making their selections for further consideration: a) Geographic representation; b) Gender representation; c) Ethnic representation; d) Familial and financial relationships of board members Section 3: Those applicants selected by the Appointment Screening Committee shall be interviewed by the City Council during a public meeting; provided, however, the Screening Committee may recommend reappointment of an incumbent applicant without interview by the City Council if the incumbent has •-- • - - -•served not more than two consecutive• terms since the last interview. At a City Council meeting following such interview, an interviewed candidate shall be selected by the Mayor for appointment to each vacancy. Any candidate selected by the Mayor shall be subject to confirmation vote of the City Council; a majority vote of the quorum present at such meeting shall be required to confirm the Mayor's appointments. Section 4: Any prior resolutions of the City Council in conflict with the provisions of this resolution shall be superseded by this resolution. PAS D by the City Council ity of Pasco at its regular meeting this 16th day of April, 2012. Matt Watkins, Mayor T T: f APP'S AS TO FORM: Debra Clark,City Clerk Leland B. Kerr, City Attorney Page 120 of 120