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HomeMy WebLinkAbout2020.06.30 PPFD Remote Meeting Agenda PacketPasco Public Facilities District Board Building Regional Facilities through Community Partnerships  Documents will be provided with Agenda. Page 1 AGENDA Tuesday, June 30, 2020 5:00 p.m. Pasco City Hall - GoToWebinar REMOTE MEETING INSTRUCTIONS: Governor Inslee's Proclamation No. 20-28.4, made in response to the COVID-19 emergency, prohibits members of the public from attending Pasco Public Facilities District (PPFD) Board meetings in-person but requires agencies to provide options for the public to participate in remotely. To best comply, the PPFD asks all members of the public that would like to comment regarding “items on the agenda” to fill out a form via the City’s website (www.pasco-wa.gov/publiccomment) to obtain access information to comment. Requests to comment in meetings must be received by 4:00 p.m. on the day the meeting. To listen to the meeting via phone, call (224) 501-3412 and use access code 868-861-421. I.Call to order and roll call II.Approval of Minutes: March 17, 2020 III.Claims Approval: First (1st) Quarter 2020: $170,275.60 IV.Financial Report: First (1st) Quarter 2020: Statement of Revenues, Expenditures and Changes in Fund Balance Balance Sheet V.Old Business: VI.New Business: VII.Other Business: July 2020 Term Expiring for PPFD Board Member VIII.Adjournment: March 17, 2020 PPFD Minutes Page - 1 PASCO PUBLIC FACILITIES DISTRICT BOARD March 17, 2020 SPECIAL MEETING MINUTES Call to Order: Pasco Public Facilities District (PPFD) Board President Morrissette called the meeting to order at 4:05 PM the in Council Chambers at Pasco City Hall. Roll Call: BOARD MEMBERS CAROLINE BOWDISH Board Member – Secretary/ Treasurer Present LEONARD DIETRICH Board Member Present (by phone) MARIE GILLESPIE Board Member – Vice President Present (by phone) SPENCER JILEK Board Member Present MARK MORRISSETTE Board Member - President Present COUNCIL & STAFF ZACH RATKAI Admin. & Com. Services Director Present DAVID MILNE City Council Liaison Absent CRAIG MALONEY City Council Liaison Present (by phone) ERIC FERGUSON City Attorney Present DAVE ZABELL City Manager Present DEBBY BARHAM City Clerk Present RICHA SIGDEL Finance Director Present Recognition of Visitors/Public Comments No one came forward to speak. Approval of Minutes: Dr. Jilek moved to approve the February 18, 2020 Meeting Minutes and the February 21, 2020 Special Meeting Minutes. Ms. Bowdish seconded. Motion carried unanimously. Old Business:  Election Timing Discussion of the timing of the Aquatic Facility election ensued. The PPFD Board agreed that the postponement of the election date from August 2020 to a date-to-be-determined in 2021 was appropriate. DRAFT March 17, 2020 PPFD Minutes Page - 2  Bonding Capacity and Process Ms. Sigdel provided an overview of the process of issuing a bond, assumptions of the costs, capacity and reserves associated with the bond. PPFD Board and City of Pasco staff discussed the bonding capacity and process, as well as costs associated with the bond and on-going operational costs/reserves. Discussion also included the sales tax collections and confirmation that the sales tax (evergreen tax) will continue to be collected for maintenance and replacement costs. Mr. Zabell suggested that an effort to develop a life cycle of the aquatic facility was in order to project when a major rehabilitation/replacement would be needed. Discussion continued and it was determined that projections of what the capacity may be in 25 years and potential expansion of the facility is possible basing it on an evergreen tax, a sunset tax and a modified evergreen tax reducing the sales tax down to 1 tenth of a percent after 25 years be modeled.  Update on Ballard King Project Mr. Ratkai reported that Ballard King was in the process of evaluating the top two sites recommended for the aquatic facility in order to complete their feasibility study. Once the study is completed, it will need to be submitted to the Washington State Department of Commerce for their approval. New Business:  Aquatic Center Visit Recap Mr. Ratkai reported on the two aquatic facilities located in the Bend, OR vicinity that he recently toured at the end of February 2020. Mr. Ratkai noted the recommendations of must haves for an aquatic facility. Adjournment: There being no other business, the meeting adjourned at 5:09 PM. ________________________________ ________________________________ Mark Morrissette, President Debra Barham, Pasco City Clerk APPROVED this ___ day of ________, 2020 JE / CHECK Date Status Source Payee Name Transaction Amount Revenue 931.13.590.31.1311 PFD Sales 2020-0414 1/31/2020 JE Wa State Treasurer 52,564.04 2020-0516 2/28/2020 JE Wa State Treasurer 57,636.83 2020-3205 3/31/2020 JE Wa State Treasurer 46,443.91 156,644.78 931.13.590.34.4527 2020-1531 1/1/2020 JE Pasco PFD 1,666.67 2020-1531 2/1/2020 JE Pasco PFD 1,666.67 2020-1531 3/1/2020 JE Pasco PFD 1,666.67 5,000.01 931.13.590.36.6110 Investment Interest 2020-167 1/31/2020 JE LGIP Interest Distribution 27.77 2020-474 2/29/2020 JE LGIP Interest Distribution 76.42 2020-875 3/31/2020 JE LGIP Interest Distribution 122.31 226.50 Total Revenue 161,871.29$ Expense 931.13.590.54.4530 Legal Services 2020-0311 2/19/2020 Accounts Payable Kerr Law Group 4,899.00 2020-0617 3/11/2020 Accounts Payable Kerr Law Group 2,043.00 6,942.00 931.13.590.54.4540 Organization Services 2020-0245 2/10/2020 Accounts Payable Kennewick Public Facilities District-Jan. 52,564.04 2020-0772 3/31/2020 Accounts Payable Kennewick Public Facilities District-Feb. 57,636.83 2020-0836 Not yet paid Accounts Payable Kennewick Public Facilities District-Mar. 46,443.91 156,644.78 931.13.590.54.4541 Professional Services 2020-0488 3/3/2020 Accounts Payable Ballard King & Associates 24,141.26 2020-0696 3/23/2020 Accounts Payable Ballard King & Associates 2,665.31 2,665.31 931.13.590.54.4524 Advertising 2020-0311 2/13/2020 Accounts Payable Tri City Herald 108.76 2020-0617 3/16/2020 Accounts Payable Tri City Herald 92.84 201.60 931.13.590.54.4635 Insurance Premiums 2020-0488 1/1/2020 JE Insurance Premiums 273.97 2020-0488 2/1/2020 JE Insurance Premiums 273.97 2020-0488 3/1/2020 JE Insurance Premiums 273.97 821.91 931.13.590.54.4900 I/F Admin Services 2020-1534 1/1/2020 JE City of Pasco 1,000.00 2020-1534 2/1/2020 JE City of Pasco 1,000.00 2020-1534 3/1/2020 JE City of Pasco 1,000.00 3,000.00 Total Expense 170,275.60$ CITY OF PASCO - PRODUCTION Payment Register From Payment Date: 1/1/2020 - To Payment Date: 3/31/2020 PFD Pasco Support Annual Current YTD Variance % Received/ 2020 Period 2020 Budget / YTD Used Account Description Budget Acitivity Actual Actual Actual REVENUES Sales Tax 500,000$ 156,645$ 156,645$ 343,355$ 31.33% City of Pasco Grant 20,000 5,000 5,000 15,000 25.00% Interest Income 200 227 227 (27)113.25% Total Revenues 520,200 161,871 161,871 358,329 31.12% EXPENDITURES Advertising/Publications 500 202 202 298 40.32% Legal Services 1,200 6,942 6,942 (5,742) 578.50% Kennewick PFD 500,000 156,645 156,645 343,355 31.33% Professional Services 5,000 2,665 2,665 2,335 53.31% Insurance 3,150 822 822 2,328 26.10% Administrative Services 12,000 3,000 3,000 9,000 25.00% Total Expenditures 521,850 170,276 170,276 351,574 32.63% Net Change in Fund Balances (1,650) (8,404) (8,404) 6,754 509.36% Beginning Fund Balance, January 1 8,338 8,338 8,338 8,338 0.00% Ending Fund Balance 6,688$ (67)$ (67)$ 15,092$ -125.67% As of March 31, 2020 PASCO PUBLIC FACILITIES DISTRICT STATEMENT OF REVENUES, EXPENDITURES & CHANGES IN FUND BALANCE ASSETS Cash 85,674$ Sales Tax Receivable - Prepaid Insurance 2,466 TOTAL ASSETS 88,140 LIABILITIES Accounts Payable 57,637 TOTAL LIABILITIES 57,637 TOTAL NET ASSETS 30,503$ PASCO PUBLIC FACILITIES DISTRICT BALANCE SHEET As of March 31, 2020